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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

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How to Write a Personal Reference Letter (Template Included)

Mike Simpson 0 Comments

By Mike Simpson

The personal reference letter is a surprisingly tricky beast. If you’re asked to write one, you may wonder, “What should I even talk about?” and “How do I put one of these things together in a way that’ll help them land the job?”

Well, luckily, it isn’t as rough as it appears on the surface. As long as you know the person well and think they have something great to offer an employer, you can be an excellent personal reference. If you want to make sure you nail it, here’s what you need to know.

What Is a Personal Reference Letter?

Alright, before we dig into how to write a personal reference letter, let’s pause for a moment and talk about what one even is. Plus, it’s important to understand how personal references stand apart from professional ones.

Most people are familiar with the concept of the professional reference letter . Maybe you’ve asked a former boss for one or had the pleasure of writing one up for a colleague or employee. With those, the goal is for the letter writer to talk about how amazing the person is professionally. It’s all about highlighting their technical prowess, usually by sharing details about some relevant accomplishments or experiences.

However, not as many people have experience with the professional letter of reference’s counterpart: the personal reference letter.

So, what is a personal reference? In the simplest terms, it’s a reference from someone who has a relationship with the person but not necessarily in a workplace context.

Also called a character reference , these seals of approval don’t always discuss how the person slays at their job. Instead, personal references focus more on their personality traits.

How can a personal reference help you get a job? Well, that depends. In some cases, personal references are a required part of the application process. However, even if they aren’t, they can be helpful. This is especially true for people who are new to the workforce and don’t have much (if any) professional experience.

Usually, personal reference letters put the person’s personality traits on display. It’s also great for highlighting soft skills, as people put those to work every day, both at work and outside of professional settings.

Generally speaking, if you’re asked to write a personal reference letter, what the person wants is an overview of their stellar personality. However, they also want it to be in a way that relates to the job they want to land.

Ultimately, that’s what writing personal references is all about. You want to explain why and how the person’s personality and traits will help them sparkle in the role. And, considering that some corporate job openings attract 250 resumes , anything that makes it easier for a candidate to stand out matters.

Common Mistakes When Writing a Personal Reference Letter and How to Avoid Them

As with all things job search-related, certain mistakes can derail a candidate’s application. Make sure your letter isn’t the thing that sends someone close to you to the discard pile.

Overall, the goal of a personal reference letter is to make sure the candidate stands out for all of the right reasons. Usually, only 12 percent of applicants actually land an interview, so you need to make sure the content of the letter you write puts the person into that 12 percent.

How do you do that? By avoiding missteps.

First, as your parents likely told you, if you don’t have anything nice to say, don’t say anything at all. You should only offer a character reference if you, well, like the person you’re talking about. If you don’t think that person is the bee’s knees, it’s better to decline writing the letter entirely.

Second, make sure you introduce yourself to the letter reader. The recipient needs to know why your opinion matters, so give them an overview of who you are, how you know the person, and how long you’ve known each other.

Also, avoid both generalizing and exaggeration. Honesty is the best policy. Now, this doesn’t mean you can’t focus on the positive, just that your assessment needs to be fair and accurate.

Finally, don’t overlook the importance of spelling, grammar, and formatting. Your personal reference letter needs to be a pleasure to read. If it’s full of mistakes, a giant wall of text, or otherwise hard to review, you’re not helping the person.

How to Write a Personal Reference Letter

1. request an overview.

Once you’re ready to start writing that character reference, spend a few minutes finding out about the job the person wants to land. That gives you an idea of the kind of skills and traits you should discuss.

For example, is the person trying to boost their customer service resume by submitting the letter to the hiring manager? Then talk about how they are outgoing, friendly, and excellent with verbal communication. Those traits are important in customer service, so they are worth mentioning.

If you aren’t sure what to include, ask for a copy of the job description. You could also ask the person what traits they’d like you to talk about or if there’s anything specific they’d like you to include. That should give you enough intel to get you started.

2. Choose the Right Greeting

While you can always go with the generic “To Whom It May Concern,” if you have an idea of who will read the letter, why not go with something more specific? If you know the hiring manager’s name, use it. If not, try “Dear Hiring Manager” instead.

Personalizing the greeting lets the reader know that the letter is meant for one purpose. And that can actually make a difference.

3. Make It Clear That It’s a Recommendation

When you start the letter, let the reader know that what you’re writing is a recommendation. In fact, you should mention that in the first sentence. That way, your intentions are clear right from the beginning.

4. Explain Who You Are

After you’ve opened with the fact that you’re recommending the person, it’s time to explain why the hiring manager should care about your opinion. Let them know who you are, and how you know the person, giving them critical context about the nature of the relationship.

5. Provide a Solid Overview

With the introduction out of the way, it’s time to talk about how amazing the person you’re recommending is. Give a great overview, highlighting a few relevant traits that you really admire about the person.

Touch on several, preferably ones that are in the job ad’s must-have list or are obviously important for the role. Don’t worry about going into detail yet. This part of the letter is all about packing a punch quickly.

6. It’s Anecdote Time

After you’ve talked about how exceptional the person is by listing their standout traits, it’s time to back that up with an example or two. Give the reader an anecdote that highlights why you included those traits in your letter.

Usually, you want to tell a great story while also being brief. It only takes a paragraph or two to handle this part, so resist the urge to go further than that.

7. Call Me Maybe

As you move on to the closing paragraph, leave the door open for more discussion. Let the hiring manager know you’d be happy to answer more questions, and include your contact details. That way, if the hiring manager would like to learn more, they know they can reach out.

8. Sign Off

Once you finish that up, it’s time to sign off. A simple “Sincerely” is usually enough, followed by your name, email address, and phone number.

9. Review the Letter

After the sign-off, you probably thought you were done. Well, not quite. Instead, you need to spend a few minutes looking for any mistakes.

You can start by taking advantage of any built-in language tools, like spelling and grammar checks. If you want to go the extra mile, take the letter and paste it into a text-to-speech program. Usually, it’s really easy to hear a mistake that way, making it simple to catch missteps you may have overlooked along the way.

Personal Reference Letter Template

If you’re looking for a personal reference letter sample that you can use as a template, we’ve got your back. We’re about to hit you with a great example, one that you can use to help you navigate creating your own personal reference letter.

Here’s a personal reference example to get you started:

Dear Hiring Manager,

I strongly recommend John Doe for the customer service position at XYZ Company. I’ve known John for eight years, both as students at ABC High School and as a colleague while volunteering with a local charity. Not only do I consider him an exceptional friend, but I also believe his traits are a great match for the role. John is patient, friendly, and outgoing, and his verbal communication skills are top-notch.

During our time together, I have had the pleasure of working with John on a variety of school projects, as well as some volunteer endeavors. When it comes to working as part of a team, John is exceptional. He’s always open to the input of others, though he isn’t afraid to contribute his ideas. Plus, he wants to make sure that everyone gets to work toward joint goals, ensuring every team member gets a chance to shine.

I highly recommend John for the customer service position and feel he would be an asset to your team. If you have any questions, I would be happy to answer them. Please feel free to call me at 555-555-5555 or email me at [email protected].

555-555-5555

[email protected]

Putting It All Together

Ultimately, writing a personal reference letter doesn’t have to be a challenge. In fact, it can be a joy, particularly if you genuinely want to help someone close to you excel. Just make sure to use the tips and personal reference letter sample above to your benefit. That way, you can nail every one you write.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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How To Write a Reference Letter (Examples and Free Template)

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Teacher job searches frequently require something many other careers don’t: a letter of reference. Both principals and teachers may find themselves asked to write these letters for their employees or coworkers. Wondering what to include and how to make the recommendation useful? Here’s how to write a reference letter for a teacher.

Want to make things even easier? Grab our free reference letter printable template, which walks you through the whole process. Just fill out the form on this page .

What is a reference letter?

How to write a letter of reference, reference letter example: principal for teacher, reference letter example: teacher for coworker.

Reference letters are just what they sound like: a testimonial about a person’s professional qualifications, abilities, and achievements. They’re written by someone who knows the applicant well and can speak to specifics about their career.

These days, most jobs don’t require reference letters since employers perform reference checks themselves. However, academia is different. Many teaching jobs require candidates to submit written letters of reference as part of their application packet. This is just one part of their overall evaluation of a candidate, of course. But these letters remain a key part of many teachers’ job searches.

Letter of Reference vs. Letter of Recommendation

These two terms are often used interchangeably, but reference letters are almost always specific to a job search. Students often need letters of recommendation for scholarships and college applications. If you need help writing a letter of recommendation for a student, check out these articles:

• Tips for Writing a College Recommendation Letter
• Strong Scholarship Recommendation Letter Examples

Writing a reference letter can feel like a daunting task, but these tips can help. Don’t forget to grab our free printable letter of reference template too!

Review Reference Letter Samples

If you’ve never written a reference letter or you want to up your game, take a look at some samples first. One of our favorite ways to do it is to use AI like ChatGPT to generate some reference letter samples specific to your situation. You definitely don’t want to copy these word-for-word, but you might find some helpful phrases or get a better idea of the format you should use. We’ve included some sample letters below too.

Brainstorm Ideas First

Before you begin writing, do a quick brainstorming session and jot down your thoughts about these prompts:

• What three words first come to mind when you think of this teacher?
• List this person’s biggest strengths as an educator.
• List a few times when this teacher really impressed you.
• Has this person won any awards or accolades worth mentioning?
• What makes this teacher special compared to their peers?
• What would this teacher’s students say about them? What about parents or co-workers? (If you have examples, round them up to include in the letter.)

Personalize the Letter

If you can, try to write a letter that’s specific to the job the teacher needs a reference letter for. Find out what they’ll be doing in their new role or position so you can include the most relevant qualities in your recommendation. Some reference letters are more general, so it’s OK if you can’t personalize them to the job.

Ask the teacher if there’s anything specific they’d like you to mention. You may also ask if there’s anything they’d prefer to keep confidential. For instance, if the teacher has a disability, they may not want to disclose that information yet.

Write an Introduction

Introduce yourself and explain your relationship to the teacher you’re providing a reference for. Include information such as how long you’ve known them and whether you’re speaking as a colleague, coworker, mentor, or supervisor.

Verify Their Qualifications and Experience

In the next paragraph, speak to the teacher’s education, including any special certifications or professional development achievements. Mention any awards, honors, or accolades they’ve earned. You can keep this section fairly short; the teacher has likely listed all of this on their CV already. Your reference letter will just help verify these qualifications.

Highlight Their Best Qualities

In the body of your letter, write two or three paragraphs that really help identify what makes this teacher special. Don’t try to squeeze in everything you know; instead, think about what really helps the person you’re recommending stand out. For each paragraph, focus on one of these areas (or other relevant topics), choosing the two or three overall that seem most important for this person.

• Subject matter knowledge and expertise
• Pedagogy skills
• Student and/or parent relationships
• Professional development
• Community relations
• Communication skills
• Leadership roles
• School pride and loyalty
• Personal traits, such as passion, enthusiasm, dedication, creativity, etc.

Provide Specific Examples and Anecdotes

This is where you really have the chance to make your letter valuable to the candidate. It’s easy to describe a person as “passionate about recognizing diversity” or “excellent at differentiating learning.” Without examples, though, these are just words. Try to anchor each quality you mention with specific examples or anecdotes that back up those words. Here are a couple of examples:

• “Alana is passionate about recognizing and celebrating diversity in her classroom. She frequently draws on her strong community relationships to bring diverse speakers and cultural activities to her classroom. Last fall, she organized an incredibly popular school-wide Diversity Fair where students and their families were encouraged to share their own cultures and experiences and learn from each other. One parent noted, ‘I’ve lived in this community for three years, but this is the first time I really feel like I know my neighbors.’”
• “One of Jamie’s strongest qualities is their ability to differentiate learning for their students. They’re always willing to determine what’s keeping a student from doing their best and finding new ways to overcome challenges. For instance, Jamie was instrumental in helping our school implement text-to-speech software that assists struggling readers and those who have visual impairment. This leveled the playing field in their history and geography classes, helping students focus on the subject at hand instead of spending too much time deciphering text.”

Conclude With a Strong Endorsement

You’ve come all this way, so don’t fall short at the very end! This is the time to state your personal recommendation in no uncertain terms. Sum up your major points, and offer to provide more information if needed.

• “I’m pleased to recommend Alana Whitmore for an elementary teaching position at your school. Her commitment to diversity, creative classroom approaches, and compassion for students and fellow coworkers would make her an excellent addition to any education team. If you want to discuss her qualifications further, don’t hesitate to contact me.”

Write Professionally and Proofread Carefully

This is a business communication, so strive for a professional but warm tone overall. If it’s a paper letter, use the standard business letter format (on your school letterhead if you’re an administrator). In an email, be sure your signature includes contact information such as a phone number and school address.

Don’t forget to proofread! A letter riddled with spelling errors and grammar mistakes is unlikely to hold much sway with a hiring committee or selection panel. Use a program like Grammarly to help you edit your letter until you’re satisfied with the final version.

Dear Hiring Committee,

I am writing to enthusiastically recommend Alana Whitmore for any opportunity that may arise that aligns with her exceptional skills and dedication as an elementary school teacher. In my capacity as the principal of Maya Angelou Elementary, I have had the privilege of witnessing firsthand the invaluable contributions Alana has made to our school community.

Alana has worked here for seven years, three as a fifth-grade teacher and four in third grade. She came to us fresh from earning her teaching certification at Lancaster University, and continued her education over the last several years to earn her Master’s of Education in Curriculum Design and Development. She was honored with our district’s Teacher of the Year award in 2022 and was the keynote speaker at our state’s education conference in 2023.

Alana is an exemplary educator who consistently demonstrates a deep commitment to the academic and emotional growth of her students. Through her inventive teaching methods and personalized approach, she ensures that every child in her classroom is provided with opportunities to thrive and succeed. During a recent observation, I noted how she cleverly adapted her unit on volcanoes to embrace different learning styles. She provided choices like watching a video, reading an article, or listening to a short podcast to build background knowledge. Students individually chose the option they preferred, then used their knowledge to work with a partner to design a poster, write a report, or give a short presentation on the topic. Students were all engaged throughout the process, enjoying a measure of autonomy while still meeting the stated learning objectives.

Furthermore, Alana excels in building strong and collaborative relationships with parents and guardians. She understands the importance of fostering open communication and partnership between home and school, and she actively seeks opportunities to involve families in their child’s education. One parent reached out to me to share these thoughts: “Ms. Whitmore is the first teacher who seems to care about me as a parent and a person. She went out of her way to arrange a videoconference that met my hectic work schedule, and seemed genuinely interested in the suggestions I had for helping my son. Knowing that she really cares has made this school year so much better for us all.”

In addition to her effectiveness in the classroom and with parents, Alana is highly regarded by her colleagues for her collaborative spirit and willingness to share her expertise. Last year, she helped organize a very well-received professional development day, with a variety of sessions that allowed every teacher to find a subject that truly mattered to them. She serves as a mentor to one of our new teachers, who told me that Alana has helped him see how he can put his college educational theories into practice in the real world. Other teachers regularly share praise for Alana’s cooperative spirit, and she’s been awarded “Coworker of the Year” by our staff three years in a row.

Alana embodies the qualities of an exceptional educator: She is dedicated, passionate, and deeply invested in the well-being and success of her students. Her commitment to differentiation, parent relationships, and collaboration sets her apart as a truly outstanding teacher. I wholeheartedly recommend Alana Whitmore for any role or opportunity where her skills, expertise, and dedication can make a meaningful impact. Please feel free to contact me if you require any further information.

Gina Torres Principal, Maya Angelou Elementary

Dear Selection Committee,

I am writing to enthusiastically recommend Jamie Lin for any teaching position that may become available within your school. As a fellow teacher and colleague at Ridgemont High School, I have had the pleasure of working closely with Jamie and have witnessed firsthand their exceptional talents and dedication to the field of education.

Jamie came to our school as a teacher of history and geography in 2019, working with ninth- through twelfth-grade students each year since. Before joining our team, they earned their Master’s Degree in Education with a focus on diversity studies. During Jamie’s four years here, they have been nominated for Teacher of the Year three times and received the award in 2023. Jamie frequently speaks at educational conferences on subjects like cultural relevance and student diversity.

One of Jamie’s greatest strengths is their ability to foster diversity and inclusivity within the learning environment. Whether discussing historical events or exploring global cultures, Jamie ensures that all students feel valued, respected, and represented in the curriculum. They frequently draw on their strong community relationships to bring diverse speakers and cultural activities to the classroom. Speakers and cultural presentations have included representatives of several indigenous communities and local authors from a variety of backgrounds. They also invite community politicians and activists to debate key issues, while students observe and then question the speakers themselves.

In addition to their dedication to diversity, Jamie is a remarkably creative educator who consistently goes above and beyond to engage students in meaningful and thought-provoking learning experiences. They have a passion for project-based learning, teaching critical thinking and problem-solving by having students tackle real-world issues. Through their projects, Jamie’s students have painted cultural murals on the walls in the school courtyard, helped translate our school handbook and other documents into three different languages, and created clubs for fellow students interested in topics like history, geography, and global cultures. Jamie believes in demonstrating what you’ve learned in meaningful ways, and their students thrive in this environment.

Furthermore, Jamie excels at building strong community relationships both inside and outside the classroom. They actively collaborate with colleagues, parents, and community members to create a supportive and enriching learning environment that extends beyond the walls of the school. Last fall, Jamie organized an incredibly popular school-wide Diversity Fair where students and their families were encouraged to share their own cultures and experiences and learn from each other. One parent noted, “I’ve lived in this community for three years, but this is the first time I really feel like I know my neighbors.”

Overall, Jamie Lin is an exceptional educator who embodies the qualities of excellence, creativity, and community engagement. Their passion for teaching, dedication to diversity, and innovative approach to education make them an invaluable asset to any school community.

I wholeheartedly endorse Jamie Lin for any teaching position and am confident that they will continue to make a positive impact on the lives of their students and colleagues. Please feel free to contact me if you require any further information.

Fatima Sundaram Teacher of Civics and Government, Ridgemont High School

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Sat / act prep online guides and tips, how to write a great peer recommendation.

Letters of Recommendation

So your friend/sibling/classmate wants you to write her a peer recommendation. Being the awesome friend/sibling/classmate that you are, you've not only agreed to write the letter, but you plan to write the BEST recommendation letter of all time. 

Apart from good intentions (check!), what else do you need to write an outstanding peer recommendation? This guide will break down the content and structure of peer reference letters so you can help get your bestie into the college of her dreams (which is probably Dartmouth or Davidson, the only colleges I currently know of that require peer evaluations).

First, here is your mission, since you've chosen to accept it.

The Purpose of the Peer Recommendation

So far, only Dartmouth and Davidson ask for a peer evaluation as part of their applications. Some students choose to send one as a supplementary letter of recommendation. This can be a good idea if it adds an important dimension to their application or makes up for lackluster letters from teachers and counselors who don't know them well. In most circumstances, extra material tends to be discouraged, or admissions officers might prefer that the additional letter come from a coach, boss, or other supervisory person.

For Dartmouth and Davidson, though, the peer letter of recommendation is an important part of the application. A mediocre one probably won't destroy an application, but a truly outstanding one can give it a serious boost. What a truly outstanding letter can do is give deep insight into a student's character and personality , beyond what a teacher or counselor can communicate in their evaluation.

Obviously Dartmouth, as an Ivy League school, is incredibly selective and has high academic expectations. Davidson is also quite selective and chooses highly academically driven students. However, the peer recommendation isn't really meant to rave about a peer's academic abilities. Instead, it can speak to the applicant's character and personality, as well as to how she'll interact socially on a college campus.

According to Dartmouth, it doesn't " want another letter from a teacher, coach, or other supervisory presence in your life; we have enough of those. Ask a peer who can provide fresh insight into our interests and your character . "

Davidson , similarly, says, " You, as a close friend or classmate, know the applicant in a different way than do teachers, counselors, principals, and advisors. Your insights will help us to understand the nature and extent of the respect accorded to the applicant by peers ." In addition to a statement of support, Davidson asks peer recommenders to rate their friends on qualities like self-confidence, leadership, concern for others, reaction to criticism, and energy and initiative. 

As a peer recommender, you can give another dimension to and perspective on your friend's personality and help the admissions committee get to know him/her more deeply. This may sound like a tall order, because it is! But before you start worrying about getting writer's block, read on for suggestions on how to start. 

How do I help my friend get into college?!

How to Write a Strong Peer Recommendation

The best rec letters aren't written in a day, and it's definitely a good idea to consult a guide like this, rather than just winging it. Let's break down the steps to writing a great peer recommendation, starting with brainstorming.

Step 1: Brainstorm

Ah brainstorming, that oft suggested but little used first step. While perhaps you can afford to skip this step in other pieces of writing, I strongly recommend taking the time to do some mental mapping before writing your peer recommendation. The reason for this is that the best recommendation letters are focused and specific.

They highlight the most important strengths and impressive qualities in the applicants. Rather than presenting someone as well-rounded in everything, the most memorable reference letters zero in on particular areas. Then they tell specific stories that illustrate and, in a sense, provide evidence for these qualities. There are three main questions you should ask yourself before you start outlining and drafting:

• What qualities most impress me about my peer?
• What specific examples and anecdotes can I provide to demonstrate these qualities?
• What tone should I use to best express my recommendation?

Let's consider each of these questions individually. First, what qualities do you want to highlight?

I plan to highlight your exceptional fuzziness.

Personal Qualities and Traits

As you start brainstorming, try to come up with a list of the qualities that most impress you and others about your friend. Is s(he) exceptionally loyal? Supportive? Confident? Adventurous? How about encouraging, mature, energetic, insightful, or brilliant? 

This is a great stage to consult with your friend and get a sense of what she's writing about in his/her application or if she's applying to any particular program. If she's highlighting her passion for world events and multicultural exchange, for example, you could talk about that time you both went on the school trip to Europe and she conversed with all the people you met. If she's applying to be pre-med, you could talk about her passion for helping people and somewhat annoying tendency to pick science documentaries on movie nights.

In other words, find out what your friend is saying in other parts of her application, as well as what's missing. Then figure out how you can both complement and add further dimension to her story. 

Once you have your list, try to narrow it down to the three or four qualities that best characterize your friend. Consider whether they're the type of qualities that will impress admissions officers (though don't worry too much about this; you don't want your letter to read as if you're just saying what you think they'd like to hear). What I mean is stating that your friend is always the life of the party might come off as immature, whereas saying she takes on a role of leadership in group situations and has a great talent for mobilizing and energizing people might be interpreted more favorably.

Once you've narrowed down the traits you'd like to focus on in your letter, you can move onto the second phase of brainstorming: thinking of specific stories and examples.

That time you saved Timmy from the well is a perfect example of your bravery and selflessness.

Anecdotes and Examples

Which of these excerpts is more effective:

1. Anna is a kind person who loves to help others. She is a caring friend and student. 2. When Anna realized our school didn't provide any orientation for new students, she organized a club called  New Kids on the Block , where new and established students get together to have lunch and share their experiences. This is just one example of her kind and loving spirit and drive to make everyone feel connected and included.

The first is fine, but it doesn't do much to differentiate Anna from other applicants whose friends speak of their kind and caring nature. The second, though, proves that Anna cares about others and paints a picture of her organizing a club and bringing students together in the school.

Just like you use examples to support your points in a persuasive essay for English class, you can use meaningful stories to illuminate your friend's character. This will sound more powerful and effective, plus it will help your letter stand out among the rest. This approach will make it a more interesting piece of writing overall, rather than a list of positive adjectives that blend together before a tired admission officer's eyes. 

In other words, don't just tell the college how great your friend is. Show them.

Think About Tone

Finally, I would suggest considering tone and style. Your recommendation doesn't have to sound especially formal, like most teachers and counselors' letters would. As a peer, you can write more intimately and personally, as well as inject humor into your writing.

At the same time, don't try to be funny if comical writing isn't your strong suit. Instead, choose the tone that's most authentic for you and can most powerfully communicate a vision of your friend. Perhaps most important is to sound earnest, sincere, and heartfelt.

After you've brainstormed and determined the focus of your letter, it's time to start outlining and drafting. The following structure is a helpful guide for most peer recommendation letters. 

Structure is very important. Those sticks aren't going to pile themselves.

Step 2: Outline and Draft 

Letters of recommendation are typically one page. It may go onto a second page, but I wouldn't advise making it much longer than that. While you can be creative in your presentation, there are a few key elements that all rec letters should include. Let's start with what should go into the introduction.

Introduction

At the beginning of your evaluation, you should state your support for your friend's application to the school. You should also say who you are , what your relationship to the applicant is, and how long you've known her. This gives weight to your qualifications to assess the applicant. If there are any other special circumstances that make you an especially good person to evaluate her, then you can include those as well. 

All of these elements - your statement of support, introduction of yourself, and qualifier of your relationship - could be wrapped into one, or stated separately, like in these few examples.

I'm so excited to picture Allie on Dartmouth's campus. I have no doubt that she will bring the same infectious energy, silly humor, and deep friendship with her that she's shown to me and our peers all through high school. I'm honored and excited to provide this statement of support for David, who I recommend without reservation for Davidson College. When I was the nervous new kid in 6th grade, Sam didn't hesitate to invite me to sit next to her at lunch and show me around the school. Her caring and compassion for others, combined with her fearlessness in making new friends, makes me completely certain that she'll have no trouble adjusting to college campus life. From study groups to sleepovers, track meets to a tour bus on our school trip to Italy, I've gotten to know Jess as a student, athlete, explorer, and, most importantly, best friend.

Again, it's up to you to decide how exactly you want to start your recommendation, but your introductory paragraph should include an actual statement of recommendation, along with the context of your relationship to the applicant and hint as to why it makes you qualified to assess him/her. Which brings us to the next part of the letter, the actual evaluation of your friend.

Let's wrap this up...I have a very important nap to take.

In the conclusion to your peer recommendation, it's a good idea to restate your support for your friend, much as you did in the introduction, as well as describe how you envision her at college. Just like pieces of writing can grab a reader's attention with a strong hook at the beginning, they can leave a memorable impression with a strong statement at the end.

Think of the main impression you want to leave in admissions officers' minds after they finish reading. Why is it in their and the college's best interest to accept your friend?

Brian is the most talented, motivated, and well-spoken person I know. I recommend him enthusiastically for admission to Dartmouth. Sam has always aspired to study medicine and help make the world a healthier and more equitable place. I truly can't think of anyone better suited for this role. Who's that person I see in the bustling newsroom, writing groundbreaking stories as lead editor of The Dartmouth one year from today? Oh right, that's Sam. She's doing an amazing job, just as we all knew she would.

After drafting your letter of recommendation, go ahead and hit submit. Just kidding. You should definitely take the time to revise this important piece of writing.

Not just yet, carrier pigeon...there's still some revising to do.

Step 3: Revision

Hurray! You have your first draft of your peer recommendation complete. Now how can you make it even better? First off, I would again encourage you to check that you've given explicit examples and stories. Make sure it doesn't sound too abstract and uses anecdotes to demonstrate, rather than simply describe. As they say (whoever "they" is), actions speak louder than words. 

Additionally, consider your word choice . Did you use "nice" when "generous" or "compassionate" might have been more appropriate? I'm not saying to use a thesaurus and add long synonyms where plain words work just as well, but check that you're using accurate and powerful words that express exactly what you want to say about your friend. It's also good to avoid cliches and consider how you can phrase your sentences in a fresh and creative way.

In a similar sense, pay close attention to your phrasing and consider whether it could come off in the wrong way. You might want to ask someone else to read it and give you feedback. For instance, you might want to express how close your friendship is by saying, " My friend is so loyal that we've done everything together since elementary school ." While this sounds great to you, it might come off as if your friend is disinterested in connecting with other people. Make sure that your phrasing is on point and won't be taken as a negative when you mean it to be positive.

You may even show the letter to your friend for feedback and comments. This is up to you, as recommendation letters are generally thought to be confidential and you're not obligated to show her. 

Once you've made sure the spelling, grammar, and sentence structure is flawless and it reads as a powerful statement of support for your friend, you can go ahead and submit the letter to the college.

Step 4: Submit Your Letter

As peer recommender, you absolutely must get your recommendation in by the stated deadline. Make sure you know when that deadline is and exactly how to submit (no frantic midnight phone calls about the Common App website being down or your internet not working).

Your friend will invite you as the " Other Recommender " on the Common App for Dartmouth, and you'll likely upload your Davidson recommendation here . Once everything's done and submitted, you can give yourself a pat  on the back. You're an awesome friend!

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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Everything You Need to Know About Professional Reference Letter Writing

Table Of Contents

What is a reference letter, how to write a reference letter.

• What’s the Difference between Reference Letter & Recommendation Letter?
• What Are Different Types of Reference Letters?

Free Samples of Reference Letter Writing

How to write a letter of reference with templates.

In today's scenario, reference letter writing is important to examine the applicant's skills, knowledge, capabilities, and most importantly, his character because it is impossible to judge a person solely based on their appearance. This is the reason companies ask for reference letters.

The reference letter describes you as a person as well as your job experience, degree, skills, and capabilities. This is important to know how you work, how you interact with your colleagues, whether your nature is helpful or not, and other characteristics.

Here in this blog, you will learn everything about reference letters. So let’s get started,

A reference letter is a kind of certificate in which someone assesses the skills and abilities of another person, usually in a favourable light. Employers commonly send this type of letter to ex-employees. It's required when applying for jobs, internships, graduate schools, and other similar opportunities.

It is usually necessary at the time of employment. Organizations require reference letters from candidates who have been chosen. This is to see if they're a good fit for the position. The employer has the right to revoke the offer if it is determined to be unsuitable. 

When you are applying for a new job, the company can ask you for a reference letter. And, at that time, you need the perfect one!

Let’s see how to write a reference letter and the structure of a reference letter?

There is a set format for reference letters, so you can follow the same to write the appropriate reference letters.

Information & Greetings:

It must include the sender’s and recipient’s information followed by the correct formal salutation. The salutation can vary, like

• A professional reference letter begins with "Dear Mr. or Ms. Last Name."
• A character or personal reference letter begins with "Whom It May Concern."
• An academic reference letter begins with "Dear Admissions Authorities."

First Paragraph:

This part of a reference letter includes the name and job profile of the person to whom you are referring. Also, mention how long you have known that person and your relationship with him/her.

Body of the Letter:

This includes 2-3 paragraphs in detail on why the candidate is perfect for the job role.

Closing & Sign Off:

In the closure, sign off with an appropriate valediction. For example, Best Regards, thanks, or sincerely. This can be used in the end.

What’s the Difference Between Reference Letter & Recommendation Letter?

There is not a major difference between a recommendation letter and a reference letter, as both introduce a person, his/her character, skills, abilities, integrity, and interests.

When a student is applying for a job or giving an entrance exam for a college, university, or scholarship, he or she needs a recommendation letter. It includes some significant information related to skills, abilities, and qualifications rather than describing his or her personal characteristics. This is known as a recommendation letter.

Whereas a reference letter overall describes the character of a person. It is more related to an individual person and his or her character than describing his or her skills and capabilities.

Reference and recommendation letters are both equally important. You need to decide which letter is most suitable for you. If you are looking for advice on writing, our experts are here to help.

Types of Reference Letter?

Professional reference letters.

A professional reference letter includes a description of the candidate's position and responsibilities, the duration of time they served in the previous company, their capabilities, skills, qualifications, and contributions towards the organization's attainment of growth and development. This letter is generally given by a supervisor, colleague, professor, or any other higher authority.

Character or Personal References

This letter states the personal characteristics of a person and how he is suitable for the job role. This letter can be written by a friend, mentor, or neighbor.

Academic References

This letter describes the educational background, academic performance, and achievements. This can be written by a professor, teacher, advisor, or any other senior level person.

Here are a few samples of reference letters. You can use these to write a meaningful reference letter.

Things To Remember After Drafting a Reference Letter

If you are drafting a reference letter, you must keep a few things in mind:

• Always mention the relationship of the reference to the candidate
• How long the reference person has known the candidate
• Describe the candidate's qualities, skills, capabilities, and experience if have.
• Finally, a statement of recommendation
• Add reference's contact information
• Never Exaggerate
• Try to be professional
• Follow the Set Format

Try to examine the type of reference letter writing as it is very important before drafting a reference letter. A reference letter plays an important role in a candidate’s profile and helps them get their choice of job. So, whether you're writing a professional, personal, or academic reference letter, always stick to a standard format. Furthermore, always remember to proofread the content as an irrelevant and inappropriate reference letter leaves a candidate's bad impression on authority. You can also find the thesis writing help tips.

In this blog, a few samples are available, so you can check them out before writing a new one. The set format is given, so try to write according to that only. You can also take help from us also, assignment prime is a one-stop solution that provides the best writing services across the globe. We have a team of professional writers, researchers, editors, and proofreaders who have years of experience in their fields. So, you can reach out to us to get in touch with our experts!

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How to Write a Letter of Recommendation (With Examples)

• Writing a Recommendation Letter

Collect Information Before You Start

• What to Include in the Letter
• Recommendation Letter Example

Formatting Your Letter

Sending your letter.

For some jobs, employers request written  letters of recommendation . They may even request them as part of the  application process . In these cases, applicants need to submit recommendation letters (typically two or three) along with their resume and cover letter. 

Other employers may ask for references further along in the hiring process, either at the end of an interview or afterwards.

These letters of recommendation carry significant weight to their recipients. If you're asked to write one, it's important to include details that build a strong case for the applicant. If you do not feel comfortable endorsing the applicant, it's better to decline to write a letter than to write something lukewarm.

Here's what you need to know to write a positive letter supporting a job applicant.

Tips for Writing a Recommendation Letter

If you’re asked to provide a  reference for a specific job , you should write the letter with the requirements of that particular job in mind.

Read the posting or job description carefully, looking for specific skills and knowledge that you can include in the letter for your candidate.

In your letter, note where there is a match between the applicant's qualifications and the job's responsibilities. 

With a general recommendation letter, focus on the types or category of jobs for which the person is applying. Your examples in this type of letter will be more broad, and less specific. 

Ask the person for whom you are writing to supply you with a copy of the job posting and their resume or  curriculum vitae  (CV) before you begin composing your letter. It can also be helpful to review their cover letter to see how they themselves pitch their qualifications for the job.

When you are writing a more general recommendation, ask the subject of your letter to outline their targets for employment, along with providing you with an example or two of jobs they are applying for.

Also ask them to share their most marketable assets for that type of work, especially ones you may have observed in your relationship with the person you are recommending.

The more information you have about the jobs or types of jobs the candidate is applying for, the more effective your recommendation can be.

What to Include in a Recommendation Letter

The first paragraph of your letter should explain how you know the person for whom you are writing. Reference your job title and the individual's job title at the time when you interacted, as well as the nature of your relationship, including whether you supervised the person you're recommending.  

Typically, you would also include the length of time you have known the person. 

Body of the Letter

The body of your letter should reference the  skills , qualities, areas of knowledge, and other assets of the person you are recommending. Start by making a list of the  strengths  which you would like to convey in your recommendation.

Then compose sentences that show proof of your assertions—this will make your letter more credible. Provide specific examples of instances where you observed the candidate using skills they are highlighting to the hiring manager.

This might consist of a project or role where they successfully applied a certain skill. Citing accomplishments where value was added to your organization and describing the strengths which enabled the person to generate those results can be particularly compelling. If you can quantify the individual’s specific contributions with impressive sales or dollar figures, numbers, or percentages, this is even better (Example: “Joan led our sales team to achieve an unprecedented 48% growth in lead generation last quarter”).

Letter Closing

In your closing statement, it can be very effective to mention that you would hire the person again. Or, mention your belief that the person would be an outstanding addition to the company.

Share Your Contact Information

As part of your close, you can also share a telephone number and email address with a mention of your eagerness to share additional perspective on the candidate. That way, potential employers can easily get in touch if they have any follow-up questions. 

Employment Recommendation Letter Example and Template

Download the letter template  (compatible with Google Docs or Word Online) or read the example below.

Employment Recommendation Letter Example (Text Version)

Megan Greene Sales Director Acme Incorporated 14 Oak Drive Anycity, CT 32444 555-222-3333 mgreene@email.com 

May 26, 2020.

Marlene Gray Domestic Sales Manager CBI Industries 321 Main Street Bigtown, NY 12000

Dear Ms. Gray,

I am writing to you regarding Mark Slade, who has applied for the position of sales associate with your company. Mark has worked in my department as a sales associate since graduating with honors last year from University of Connecticut. We hired him after graduation in part due to his outstanding performance as an intern the previous summer.

Mark has been a fantastic addition to my team. He assimilated easily into our department, quickly and thoroughly learning about all of our products, not just those he was responsible for selling. His enthusiasm for his work and his superb communication skills made him an instant asset to the company. Mark exceeded his personal goals for every quarter and even made time to help his peers close particularly difficult sales. Mark is competent and organized, and his positive attitude and sense of humor made him popular among our customers as well as his colleagues.

I believe that Mark has a tremendous amount of potential and would be an outstanding addition to your staff. I would have no reservations about hiring him again and am confident in recommending Mark for employment with your company. If you have any further questions or would like to speak with me personally, please feel free to contact me.

Your Handwritten Signature (for a hard copy letter)

Megan Greene

Here are guidelines for  formatting recommendation letters  including length, format, font, and how to organize your letters. If this is your first time writing a letter of recommendation, you may find it helpful to use a  template . 

You may be asked to send the letter to the person you are recommending or directly to the employer. If you’re sending via email, attach a copy of your letter to the email message as a PDF or Microsoft Word document. The job posting or the employer will typically specify how the recommendation should be sent and who it should be sent to.

When You Can’t Write a Positive Recommendation

If you have difficulty honestly framing a compelling letter for a candidate, then it's fine to  decline the request .

It's actually better to say no than it is to write a letter that doesn't strongly endorse the person you are recommending.

You can simply say something vague like you don't feel totally comfortable writing a recommendation or you don't have the type of exposure that would enable you to supply the right kind of letter.

Chron. " Do Companies Check Your References Before the Interview ?" Accessed May 24, 2020.

Clemson.edu. Guidelines for Writing Letters of Recommendation ." Accessed May 24, 2020.

Master of Business Administration

Admissions 612-330-1101 [email protected]

How to Craft the Perfect MBA Recommendation Letter (Sample)

Asking for a letter of recommendation is always a daunting task—even more daunting when you’re the one tasked with writing it.

If you’re hoping to be accepted into a high-quality MBA program at a respected university, you’ll need letters of recommendation. Read this guide to know what to expect from someone who can write a letter of recommendation for you. Even better, share this guide with anyone you want to write a great letter of recommendation for you.

Navigating exactly how to write a letter of recommendation for business school—or any school for that matter—can be quite confusing.

Here we’ll provide you with a few MBA recommendation letter tips, provide specific examples and anecdotes, and help you craft the perfect recommendation letter for your applicant.

Skip to a section:

Crafting the Letter

• The Student’s Goals
• Directions for Submitting

An Overview of the Letter

• Example MBA Letter of Recommendation
• MBA Letters of Recommendation Templates

What is an MBA Recommendation Letter?

Before you get into the writing, you need to know the exact purpose of the letter of recommendation . Submitting a strong reference letter is a vital part of their application process.

Typically, when your student asks you to support them in this way, the ultimate goal is to have someone of a specific level of academic authority add credibility to the student’s application.

You are likely to have a strong relationship with the student who you will be writing for. This is necessary for you to communicate your support in a genuine manner.

In the letter of recommendation, you will need to focus on aspects of your student’s character that, based on your professional/academic relationship, you have observed to be most commendable in their discipline. Also use examples of their past work as a foundation for why they would excel in a Master of Business Administration program.

How do MBA Applicants Choose Reference Letter Writers?

The student’s choice of who they request a letter of reference from is entirely dependent on the relationships that student has fostered and how those relationships have affected their academic and professional career.

If you work or otherwise interact with this student often, you can bet you’ll be chosen to write a recommendation letter. This is especially important for those students who are not coming fresh out of their undergraduate experience, but who have reached the stage of accumulating work experience .

Typically, prospective MBA students need an average of two or more years of professional experience. This will have given them a significant amount of time to not only showcase skills they will need to excel in their MBA program but also identify relationships that will be most conducive to their future academic and professional success.

Now that you have a better understanding of why this student has selected you to write them a letter of recommendation, you can build on that information and relationship to construct it.

Before You Begin

Your student will need the letter of recommendation to match the tone and message of their personal statement in order to compose a cohesive application. What better way to achieve this than to have it written by someone who spends ample time with them?

With this in mind, the keywords for a letter of recommendation need to be directly related to:

• The student’s relevant experience : Have they demonstrated leadership, critical thinking, analytical, or communication skills? Take the time to observe them at work and be reminded of their most applicable traits to be highlighted in this recommendation letter.
• The influence of their work and academic experience on their future goals : Was there a particular course or work assignment they excelled in? How does that relate to their eligibility for the prospective MBA program?

Your natural relationship with the student will determine whether or not they request a letter of recommendation from you and the type of information that will need to be included in the business school letter of recommendation.

Below, we’re going to lay out an MBA recommendation letter template to guide you in constructing the perfect recommendation letter for your future MBA student.

Understand the Student’s Goals

To write the best possible letter of recommendation for a master’s in business leadership (or any type of MBA program), you need to tailor your information around the following subjects:

• Your applicant’s transcripts/academic credentials : Whether good or bad, examine your student’s academic record and find where their academic performance shined. Based on your experience with the applicant, how do their best course grades, extracurricular activities, or teaching assistant experience relate to their ability excel in the MBA program?
• Know the MBA applicant’s purpose or end goals : In the MBA recommendation letter samples below, you will see how to connect the student’s professional and academic history to their ultimate goals in their prospective MBA program.
• Identify points of the applicant’s history you can accentuate or relate to : This is directly related to the previous point. Remain aware of how the applicant’s past academic and professional experiences play into their eligibility as a prospective student and what aspects of their history can strengthen the overall student body of the institution in question.
• If necessary, ask about which universities the applicant is applying to : This will allow you to understand your audience. What qualifications is the institution looking for? What information is required in application packages, and how does that influence the content of your recommendation letter?
• Discuss points of interest with the applicant: What do they want to emphasize?
• Remain formal throughout the letter : Refrain from discussing casual anecdotes, as this will detract from the focus of the letter.

It may look like an overwhelming amount of information to consider but don’t worry; that is why we’re providing a MBA recommendation letter sample below to guide you. Your priority in this letter, and what you will see in the MBA recommendation sample, is to highlight the skills and qualifications of the applicant that you have directly observed and how that fulfills (or exceeds) the MBA program requirements.

Review the Directions for Submitting

Your student should provide you with any submission instructions you may need. Most likely, this recommendation letter will not be submitted through the student. You will have to submit the letter of recommendation directly to the university’s administrative staff.

Should you feel uninformed on the process of submission, despite the information provided by the applicant, you may want to ask the following questions:

• Should the recommendation letter be submitted directly through the university website or received by email?
• What are the submission requirements? (Is a standard business letterhead/format necessary?)
• Is the letter being sent by mail or fax?
• What is the deadline for submission?

Ideally, this is information you should have before you even begin the writing process.

Here are the individual sections of a proper letter of recommendation for an MBA program example. The letter of recommendation as a whole should fill one page and consist of an introduction, at least two body paragraphs, and a conclusion.

The body of the recommendation letter should include:

• An explanation of how you, the recommender, know the MBA applicant
• A brief description of the applicant and their best qualities as they relate to the program and their future goals
• Specific examples of the applicant’s skill set; provide real-life, concrete examples of your student’s excellence

If you are struggling to find the proper tone of the letter of recommendation, you may want to review an MBA recommendation letter sample from a professor, manager, or other leadership figure to guide the language used in the letter.

Introduction

In any business school letter of recommendation template, the following aspects need to be included in the introduction:

Paragraph One

Once you get into the body of the recommendation letter, the balance of tone gets a little tricky. You will need to describe the candidate’s qualifications and positive attributes without being overly complimentary. Try your best to maintain a formal, objective tone, while still representing your personal relationship with the applicant.

In this portion of the letter, it is best to discuss your student’s problem-solving abilities within a professional setting, work ethic, leadership skills, and any stellar academic qualities the applicant may possess. Take a look at the executive MBA letter of recommendation samples below to get a feel for how this portion should be constructed.

Paragraph Two

Further into the body of the letter, ideally in the second paragraph, you need to go more in-depth regarding the applicant’s character. Provide specific examples of how they manage responsibilities and why this trait contributes to their eligibility for acceptance to the MBA program.

Keep in mind that the purpose of the letter is to honestly review why the applicant is the best choice for acceptance into the MBA program. That said, mild criticism (if applicable) can go a long way in terms of objectivity and credibility when coupled with your praise of the applicant.

For example, you can describe how the candidate responded to an adverse situation or criticism if their response was negative in nature. Make sure to follow this up with how they are improving on this trait.

In the conclusion of your letter, summarize why you are recommending the applicant for acceptance in the MBA program. Briefly reiterate your observations of the candidate throughout your relationship and their strongest qualifications for acceptance.

Finally, leave the university an invitation to contact you should they require further information, and finish the letter of recommendation with a formal sign off—your printed name and signature beneath it.

Letter of Recommendation for MBA Program Example

Here is an example of a strong letter of recommendation for an MBA program applicant.

Dear Augsburg University MBA Program:

I am writing this letter to recommend Jane Doe for the MBA program at Augsburg University. I have directly supervised Jane for the past three years at [Name of company]. In my time working with Jane I have personally witnessed her dedication and hard work for the organization. Jane is responsible for capital purchases, information technology equipment, and pediatric care equipment.

Jane’s interest and ability in learning news tasks have allowed her to be very knowledgeable in many of the procurement procedures that exist. She always volunteers for new assignments and demonstrates an ability to learn and retain information quickly and accurately. Jane is always willing to do what it takes to get the job done and truly lives up to the company ideals.

I believe Jane will be very successful in your MBA program and is well equipped to handle the challenges and learning experiences that Augsburg can provide for her. She is fully capable of balancing the workload between her job responsibilities and school. The knowledge she will gain from the MBA program will serve her well and will prepare her for promotional opportunities in the near future. I believe Jane is a great candidate for the MBA program and will be very successful in your program. 

Please feel free to contact me with any questions.

[Your name] 

More MBA Letter of Recommendation Templates

To further assist you in writing the recommendation letter, it is advised that you review MBA reference letter templates.

Below are some letter of recommendation samples for MBA programs that demonstrate an effective letter of recommendation format, and further, specific examples of how to write from different perspectives. A letter of recommendation for MBA programs from a professor will look different than one written by an employer or manager; however, it may be difficult to find an MBA recommendation letter sample from a professor.

• As an employer, you may face the opposite challenge of many writers in that you may be inclined to communicate a little too formally. This business school recommendation letter example will help you to relax your tone to produce the best letter of recommendation possible.
• This is a great example letter of recommendation for an MBA program. It is not often that peers, rather than employers, managers, or professors, are chosen to write reference letters. As a peer, this sample will guide you in balancing impartiality while highlighting the strengths of the applicant.

With these guidelines and MBA recommendation letter examples, you’re ready to write the perfect recommendation letter, such as a letter of recommendation for a master’s in business leadership, entrepreneurship, or other concentrations, and make your applicant shine.

With these resources available, there’s no reason you shouldn’t improve a worthy candidate’s chances of gaining admission with a powerful letter of recommendation.

If you’re an MBA applicant : Share these templates with the person you’re hoping will write a recommendation letter for you. These examples and insights will make it as easy as possible for the author, especially if they’re unfamiliar with writing a letter of recommendation.

Explore our MBA blog to learn about other specializations or find out more about the requirements for applying to Augsburg’s MBA degree program. Get started today!

Sample Academic Reference Letter Format

[Reference letters for students from teachers carry huge weight in a candidate’s selection in the college. Many of the colleges make sure that they get to know the student as a whole, rather than assessing him only on his test scores or academic grades. Below briefly describe on Sample Academic Reference Letter Format. Therefore, this is how a student’s essay, academic qualifications, and references play a major role in the selection of candidates. A reference letter which throws light on a student’s academic background heavily and gives an overview of all the accomplishments of the student to increase his/her chances. You can make changes as per your requirements.]

Sender/Your name…

Job Designation and Institute Name…

Date: DD/MM/YY (Date on Which Letter is Written)

Receiver name…

Subject: Reference Letter (for student name)

Respected Mr./Ms. (receiver’s name),

I am penning this reference letter at the request of [Student name] who is applying for the Summer Program at [University name]. (Describe in your words).

I have known [Student name] for (***) years in my capacity as a teacher at [Organization/College/School]. [Student name] took [Subject name] from me and earned superior grades in those classes. (Describe all about students’ academic career). Based on [Student name] grades, attendance, and class participation, I’d rate [Student name] academic performance in my class as superior. (Describe all about the performances).

In conclusion, I would highly recommend [Student name] for this academic program offered by the college. I believe that [Student name] will be a positive addition to the program and can contribute a lot to the college’s accomplishments. (Describe your expectation and recommendation). If you require further clarification or any other background details, then please feel free to contact me at (contact number) or by email at [email protected] anytime.

Yours Sincerely,

[Professor’s name]

[Designation]

[Organization/College/School]

Another format, [Email Format]

To: receiver mail address, [email protected]

From: Sender mail address, [email protected]

Subject: Academic Reference Letter

To my delight, I am getting this opportunity to write this reference letter at the request of [Student name] who is applying for the [Course Name] Program at [University name]. (Describe in your words).

For (***) years I have known [Student name], in my aptitude as a teacher at [Organization/College/School]. [Student name] took [Subject name] from me and the highest grades compared to his peers. (Describe all about students’ academic career). Considering [Student name] grades, attendance, and collaboration with his peers, I would rate [Student name] report in my class as excellent. (Describe all about the performances). [Student name] actively participates in class discussions and asks interesting questions which help increase everyone’s aptitude for learning.

Saying that I would strongly recommend [Student name] for this academic program. (Describe your recommendation). I believe that [Student name] has a lot to offer to the college’s achievements and will be a positive addition to the program.

In case there are any queries regarding the same then please feel free to contact me at (contact number) or by email at [email protected] anytime. (Cordially describe your greetings and expectation).

Resignation Letter Format for Due to Marriage

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