sample application letter for sabbatical leave

Sabbatical Leave Request Letter: How To Draft It Right!

Key takeaways:.

• Understand the Purpose : Know why you’re requesting a sabbatical and how it will benefit both you and your employer.
• Prepare in Advance : Plan your sabbatical request well before the intended leave date.
• Draft a Clear Letter : Write a concise and respectful letter, outlining the reasons and duration of your leave.
• Include a Plan : Detail how your responsibilities will be managed in your absence.
• Be Professional : Maintain a professional tone and express gratitude for the opportunity.
• Follow-up : Be prepared to discuss your request in person after submitting the letter.

Introduction

A sabbatical leave is a period away from work, granted by an employer, that can be used for personal development, research, travel, or other pursuits. Writing a sabbatical leave request letter to your boss can be a delicate task.

It requires tact, clarity, and a strong understanding of your organization’s policies. This article will guide you through the process step-by-step, including a template to get you started.

Understanding the Purpose of Your Sabbatical

Before drafting your letter, it’s crucial to clearly understand why you’re taking a sabbatical. Are you planning to pursue further education, engage in volunteer work, or take time for personal development? Knowing the purpose will help shape your request and make a compelling case to your employer.

Real-Life Example:

Consider Sarah, a marketing manager who requested a sabbatical to complete a part-time MBA program. She explained how this would enhance her skills and benefit the company in the long run.

Preparing to Write Your Letter

Preparation is key. Research your company’s sabbatical policy and plan your request well in advance. This gives your employer ample time to make necessary arrangements.

Checklist for Preparation:

• Review company policy on sabbaticals.
• Decide on the duration of your sabbatical.
• Identify the timing that best suits both you and the company.

Drafting Your Sabbatical Request Letter

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Your letter should be concise, respectful, and clear. Begin by stating your request, followed by the reasons, duration, and proposed start and end dates.

[Your Name] [Your Position] [Company Name] [Date]

Dear [Boss’s Name],

I am writing to formally request a sabbatical leave, as per our company’s sabbatical policy. I have been with [Company Name] for [Number of Years] and feel that a break would greatly benefit both my personal and professional development.

The primary reason for my sabbatical request is to [mention your purpose]. This opportunity will [explain how it will benefit you and the company]. I propose to begin my sabbatical on [Start Date] and return on [End Date].

[Explain how your responsibilities will be managed in your absence].

I am committed to ensuring a smooth transition and am willing to provide any necessary training or support to the person covering my role.

Thank you for considering my request. I am happy to discuss this further if you have any questions or concerns.

Sincerely, [Your Name]

Frequently Asked Questions (FAQs)

Q: what is a sabbatical leave letter.

Answer : A sabbatical leave letter is a formal document written by an employee to their employer requesting a period of time off from work known as a sabbatical. The purpose of the letter is to outline the reasons for the sabbatical, specify the duration of the leave, and seek approval from the employer.

Q: How should the sabbatical leave letter be formatted?

Answer : A sabbatical leave letter should follow a professional business letter format. Use a clear and concise font, such as Times New Roman or Arial, and maintain a formal tone throughout the letter. 

Include appropriate headings, such as “Date,” “Subject,” and “Dear [Employer’s Name].” Use paragraphs to separate different sections and keep the letter well-organized.

Q: When should I submit the sabbatical leave letter to my employer?

Answer : It is advisable to submit your sabbatical leave letter well in advance of your intended sabbatical start date. Check your company’s policies or any contractual obligations to determine the required notice period. 

Generally, it is recommended to submit the letter at least several months before your planned leave to allow sufficient time for your employer to review it and make arrangements.

Q: Can my employer deny my request for a sabbatical leave?

Answer : While employers generally value the personal and professional growth of their employees, the approval of a sabbatical leave depends on various factors such as company policies, workload, and staffing considerations. 

Your employer has the right to deny your request if they believe it would significantly disrupt the operations of the company. It is important to have a discussion with your employer and present a compelling case for your sabbatical to increase the chances of approval.

Q: Should I discuss my sabbatical leave with my employer before submitting the letter?

Answer : It is advisable to have an open conversation with your employer about your intention to take a sabbatical before submitting the formal letter. This allows you to gauge their initial response, address any concerns, and obtain their input on the process. Once you have discussed it with your employer, you can then proceed with writing and submitting the sabbatical leave letter as a formal request.

Q: Can I request a partial sabbatical or a flexible schedule instead of a full leave?

Answer : Yes, if you require a more flexible arrangement, you can propose a partial sabbatical or a flexible work schedule to meet your needs. In your sabbatical leave letter, clearly outline the specific details of the arrangement you are requesting, such as reduced hours, remote work, or a combination of leave and work. This demonstrates your willingness to find a compromise while still pursuing your goals.

Q: Is it necessary to mention “sabbatical leave letter” in the subject line of the letter?

Answer : While it is not mandatory to include “sabbatical leave letter” in the subject line, it can be helpful for the recipient to immediately understand the purpose of the letter.  Adding a subject line like “Request for Sabbatical Leave” or “Sabbatical Leave Request – [Your Name]” can provide clarity and ensure that your letter receives the appropriate attention.

Q: Can I attach any supporting documents or proposals with the sabbatical leave letter?

Answer : Yes, if you have any supporting documents or proposals that strengthen your case for the sabbatical, it is advisable to attach them to the letter. These may include a detailed sabbatical plan, course enrollment confirmations, or any other relevant documentation that demonstrates the value and feasibility of your proposed leave.

Q: Is it necessary to follow up after submitting the sabbatical leave letter?

Answer : It is a good practice to follow up with your employer after submitting the sabbatical leave letter to ensure that it has been received and to address any questions or concerns they may have. 

This demonstrates your professionalism and commitment to the process. Additionally, following up allows you to discuss any potential adjustments or requirements that arise during the review period.

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Back to blog, crafting a compelling sabbatical request: a sample guide for employees.

Feb 6, 2022

Picture this. You've decided that you're going on a sabbatical from work . You've worked out all the details of your activities. But one thing remains: sending that email to your manager to convey your absence. But where to start?

Writing an email requesting a sabbatical leave can be confusing. For starters, there are several things you should do before you can apply for a sabbatical from work. From understanding your organisation's policies, speaking to your HR, recruiting new teammates (if needed) or delegating your duties to your team...you get the gist, right? Since a career sabbatical is not standard practice yet, you may forget one or two things in between.

Tips to follow when requesting a sabbatical from work

#1. understand organisation policy.

Know your organisation's stance on sabbatical leave. Understand the eligibility criteria, the policy on paid sabbaticals and the notice period you're supposed to follow before taking time off. This can help navigate a strategy for applying for a sabbatical. Don't shy away from asking for one if your organisation doesn't have specific policies on taking a sabbatical leave — you might just get one!

#2. Know why you want a career sabbatical

Speak to your manager to figure out what qualifies as a valid reason for a career sabbatical , then see if that aligns with your wishes. For instance, many organisations prefer that a sabbatical break is spent improving skills that'll upgrade your work. Yet others like it when these breaks are used to hone soft skills outside of work through volunteering or travelling. And with changing times, sabbatical for volunteering or taking a mental health break is also gaining popularity.

#3. Plan your post-sabbatical office return

When you speak to your manager about your sabbatical from work, don't forget to talk to them about your return to work. Ask your manager about the role you will be returning to and what your new responsibilities could be like. Make sure you hash out the details on paper so everyone's on the same page (pun unintended).

If you're not keen on returning to your place of work, you might want to consider a career break over a sabbatical!

Sabbatical email request samples

To get the ball rolling, here are some email request samples you can use:

Sabbatical request sample for travel

Hi < manager's name> , I'm writing this email to request a sabbatical leave for < enter duration> months. As you may know, I have been a part of this organisation for the past < number of> years, and I have progressed a lot in my career as a result of the role I play at < company name> . However, I believe the time has come to take a break, explore what's outside the organisation and immerse myself in new cultures.

During this extended break, I wish to see more of the world and understand how to pay better attention to myself. By seeking novel experiences, I plan to develop new perspectives that will allow me to be my best version at work.

I'm happy to arrange a meeting to discuss the details and ensure a smooth flow of work during my absence. Do let me know what time and date work for you.

Thank you for considering my request!

Best, < Name and Signature>

Sabbatical request sample for volunteering

Hi < manager's name> ,

I have always believed in the power of giving back to the community. I recently found an opportunity to volunteer at < enter the name of the volunteering program> in < enter location> . The volunteering program lasts for < enter number of> months. I'd like to request a sabbatical leave for this period as it will help me give my 100% to the program.

The program's mission is very close to my heart, and taking a sabbatical leave would help me accomplish this dream of mine efficiently.

I wish to reiterate my commitment to the organisation, and I'll be happy to return to work once the volunteering program is over. Please let me know your convenience so that we can discuss the details of my sabbatical from work! Thanking you in anticipation.

< Name and Signature>

Sabbatical request sample for a mental health break

Hi < manager's name>,

I've been enjoying my work at <organisation> over the past <duration of employment>. However, in the last month I've been feeling unfocused and tired. I fear there may be deeper issues at hand, and want to catch it in time so I don't suffer, and neither do my colleagues in trying to cover up for me.

Keeping in mind that my mental wellbeing is as important as my physical wellness, I'm requesting a sabbatical leave for [enter duration] months.

The sabbatical break will be an excellent opportunity to get my energy back. Furthermore, the break will be helpful to assess the root cause of my emotions and seek any professional help, if necessary.

I wish to be fully engaged in doing my tasks once I'm back, and I'll be more than happy to help you plan on delegating my work to avoid any delays in commitments. Feel free to let me know your availability, and I shall be there to discuss the requirements of my sabbatical from work.

Many thanks for considering my request.

Sabbatical request sample to take a course

I'd like to request a sabbatical leave to complete my education. I currently catch myself standing at crossroads and see a need to upskill.

I have decided to take < name of the course> at < enter institution> for a duration of <e nter number of> months. The course will benefit the organisation and me as it would help me develop skills such as < mention accrued benefits>, which will help me take our organisational goals to the next level.

I wish to reiterate my commitment to < enter organisation name>, and I plan on returning to work once my course is over. I wish to discuss the details of my sabbatical leave at your convenience. Furthermore, I'm enclosing details of my course and my acceptance letter for your reference. Thanking you in anticipation.

Best, <N ame and Signature>

Sabbatical request sample to recover from burnout

Hey [manager's name] ,

After < number of> years of service at our organisation, I've realised it's time to hit the brakes for a bit. I've been experiencing symptoms of burnout including fatigue, dread, and a loss of motivation. I cannot do my best work when I don't feel like myself.

For this reason, I'd like to apply for a sabbatical starting from < enter date> for < enter number of> months.

I'm primarily going to focus on recovering from burnout during this period and inspect how I have led myself to this burnout. I'm optimistic that I will come back rejuvenated and ready to take on my tasks with better enthusiasm with this break.

I'm happy to discuss the details of this sabbatical break whenever you're available.

Best, < Enter name and signature>

Sabbatical request sample to gain clarity about one's career

Hey < manager's name> ,

After working here for <enter number> of years, I'm feeling stuck in my career. The past few months have been a blur, and it's time for me to assess the direction in which my career is headed.

I'd like to request a sabbatical leave from work for < enter number> of **months to gain clarity about my career. My years at <enter organisation name> have been some of the best years of my life. However, it's time for me to reconsider the path I'm headed in and take appropriate actions to make the best out of my opportunities. I'm confident that I'll be in the right headspace to meet organisational goals once I'm back.

Or... get a simpler solution to apply for sabbatical leave!

Emails have always been the preferred mode of communication. But as your organisation expands, your email becomes one of the thousand emails in your manager's inbox. This leads to delay in communication and a lot of missed signals. You'd think there's an easier way to apply for a sabbatical leave, and you're right!

With Pause, your sabbatical leave request can be approved at the click of a button. With our Slack integration , everyone in your team is notified of your absence through daily summaries and with an "Away 🌴" status next to your name.

Pause allows you to disconnect from your work by automatically declining meetings that are scheduled with you and allows you to custom create your OOO message. The whole aim of having an app like Pause in your toolkit is it allows you to be open about your availability at a single glance.

This is a W for you and your team members — so go ahead and tell your manager about it!

Continue reading

5 reasons why you should take a sabbatical.

Sabbatical or career break: which is right for you

How regular time off can prevent burnout

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Resignation letters.

Table of Contents

Sabbatical Leave Request Letter Template (5 Samples)

In this brief guide, we will look at some sabbatical leave request letter templates.

Sabbatical Leave Request Letter

A sabbatical leave request letter may be submitted when a person wants to take a longer period of time off than a leave of absence would give them and it is usually given out in cases where the purpose of the leave cannot be fulfilled by another type of leave.

A sabbatical leave may be given out to doctors or professors who are working on a doctoral degree, or in cases where the person is suffering from a long term illness that might take time to heal from.

Other cases were a sabbatical leave may be given include:

Illness: In case of a serious medical condition, one may decide to stay away from work for treatment or recovery might be required, in which case you may also need to provide the necessary documentation.

Study : A lot of places allow the staff to take time off for a higher degree or to do research, to expand their knowledge and expertise. 

Pregnancy and maternity: if the new mother or father is not able to make adequate arrangements for childcare during or towards the end of the maternity leave, they may be eligible for a sabbatical leave, depending on their position in the company.

Sabbatical Leave Request Letter Template 1

This sabbatical leave request letter template showcases the best way to ask for sabbatical leave, and it does so in a brief and concise manner, talking about the necessary things that the employer needs to be aware of, and mentioning that they need to conduct research and how they intend to take care of their work during and before they go.

“Dear (name), 

I would like to hereby formally request the opportunity to take a (6/12) month sabbatical leave, commencing 6 months from today, on (day/month/year). I have been at (your position) at (name) university for (X) years and would like to conclude my research on (full details of your project/work). I hope to be able to accomplish this life goal that I have been working towards since (date) and return to the faculty with a renewed sense of energy, sense of self-accomplishment, and indispensable research that will be available to the university via my future students and my course directions. I believe that the (research/or course) will provide the university with (benefits you wish to list). During my time off, I will be (traveling to) / (working from home) and will be available should the university need to be in touch. I have enclosed further information regarding my aims to achieve at the end of my sabbatical and am very much looking forward to taking the time off for this experience I have been working so hard to see come to fruition. 

Sincerely, 

(your name & teaching position)”

Sabbatical Leave Request Letter Template 2

Here is another sabbatical leave request letter template that does the job very efficiently, as it comes to the point without flair and talks mostly about the relevant subject, that is, the sabbatical for higher education.

“Dear [Recipient Name],

My name is [John Smith] and I have been working in the finance department for the last nine years. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, a sabbatical, in order to continue my studies and earn an MBA degree. I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I am planning to enroll in late September. The whole program takes no longer than nine months, so I should be back by May. I have already spoken to the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that you will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

Sabbatical Leave Request Letter Template 3

This sabbatical leaves request letter template features as a reason medical problems, and it is possibly written about talking to the employer, as it does not go into too much detail, which is usually how one needs to go about this process.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I have recently been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)”

Sabbatical Leave Request Letter Template 4

This sabbatical leave request letter template is another great brief letter, which gets to the point and implies that the person has had a conversation with their employer already and the letter is being written as a formality.

The Manager (Authority name),

Institute Name

Institute Address

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority, and therefore I am seeking your permission to go on a sabbatical to complete this degree.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my sabbatical leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation

Contact no”

Sabbatical Leave Request Letter Template 5

This sabbatical leave request letter template goes into some detail, but still keeps most of the unnecessary things to a minimum, making for an efficient and professional leave letter.

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

(Insert name)”

Sabbatical Leave Request Letter Template 6

This is a simple sabbatical leave request letter template, and it does not go into any details as such, just mentions that the person wants to go on a sabbatical to take care of personal things, which is possible if they have already made the employer aware of the situation beforehand, which is something you need to do if you have a reason that does not fit into other categories like illness or education.

Your Address

Your City, State Zip Code

Your Phone Number

Organization

City, State Zip Code

Dear Mr./Ms. [Last Name]:

I would like to formally request a two-month sabbatical leave for personal reasons. If possible, I would like the leave from work to begin on August 1, 2019, with a return date of October 1, 2019.

If approved, I will be staying with family in [Anycity] during this time period, and I would be glad to assist with any questions via email or phone whenever possible.

Thank you very much for your consideration.

Your Signature (hard copy letter)

Your Typed Name”

Conclusion 

In this brief guide, we looked at some sabbatical leave request letter templates. Please feel free to reach out to us with any questions or suggestions that you have.

Frequently Asked Questions (FAQs): Sabbatical Leave Request Letter Template

How do i write a letter asking for a sabbatical.

To write a letter asking for a sabbatical you may write something to the effect of, “Dear (name), I would like to hereby formally request the opportunity to take a (6/12) month sabbatical leave, commencing 6 months from today, on (day/month/year). I have been (your position) at (name) university for (X) years and would like to conclude my research on (full details of your project/work).”

How do I request a sabbatical leave?

Here is how you can request a sabbatical leave:

Step 1: Be Honest

Step 2: Write  about how the sabbatical will help the company as well

Step 3: Commit to the final date you might return

Step 4: Determine what you will be doing on the sabbatical

Step 5: Prepare for the worst possible response.

How do I write a letter requesting leave without pay?

To write a letter requesting leave without pay, you may write something like, “I would like to take an unpaid leave from [start date] to [end date] due to [some reason]”. 

When you write a letter requesting leave without pay you need to also apologize for the short notice if necessary, like “I am sorry for the short notice but I was caught off guard and did not expect this to happen at all.” 

Other Sample resignation & Leave letters you may like

Below is a list of other sample resignation letters we have curated.

Remember, your health comes first and if you are feeling exhausted or work is simply stressing you out then taking a break doesn’t make you weak but strong.

If you’re facing this, it may be a good idea to seek the help of a therapist or other mental health professional. You can find a therapist at BetterHelp who can help you learn how to cope and address it.

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How to Write a Sabbatical Request Letter: Example and Writing Tips

Last updated on December 06, 2022 - © Free-Sample-Letter.com

What is a Sabbatical Leave?

A sabbatical leave is a period of extended time off from work , typically granted to employees who have been with a company for a certain number of years. The purpose of a sabbatical leave is to allow employees to pursue personal or professional interests, such as traveling, studying, or volunteering, without having to worry about their job or income.

Sabbatical leaves are usually granted for a specific period of time, such as six months to a year, and may be paid or unpaid depending on the company's policies and the personnel's agreement . Some companies also have specific requirements for sabbatical leaves, such as requiring employees to submit a proposal outlining their plans for the leave and how it will benefit their personal and professional development.

Sabbatical leaves can be a valuable benefit for employees, as they provide a break from the demands of work and allow employees to recharge and return to their jobs with renewed energy and focus. However, sabbatical leaves can also be challenging for employers, as they require finding temporary replacements for workers who are on leave and managing the workload during their absence.

How to Apply for a Professional Sabbatical?

The first step in writing a sabbatical request letter is to research your company's policy on sabbaticals. While some companies encourage employees to take sabbaticals, others may view them as a nuisance. It's important to know where your company stands on the issue before you begin crafting your letter. Here are some tips for writing a sabbatical request letter:

• Start by addressing the letter to your direct supervisor or the appropriate person in your company's HR department.
• Explain the reason for your request, such as to pursue personal or professional interests, travel, or take time off for personal reasons.
• Mention any relevant company policies or requirements for sabbatical leaves, and provide any necessary supporting documentation, such as a proposal outlining your plans for the leave.
• If your sabbatical leave will be paid or unpaid, mention this in the letter and provide any relevant information, such as the amount of unused vacation time or paid time off you have available.
• Offer to work with your supervisor and team to ensure a smooth transition during your absence, and provide contact information where you can be reached while on leave.
• Thank your employer for considering your request and express your enthusiasm for the opportunity to take a sabbatical leave.

Finally, remember to keep your letter concise —no more than one page—and polite. Sabbaticals are typically viewed as a privilege rather than a right, so it's important not to come across as entitled or demanding in your letter.

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Need Writing an Application Letter for a Sabbatical Leave? Here is a Template

Example of an effective sabbatical application.

Dear (name),

I would like to hereby formally request the opportunity to take a (6/12) month sabbatical leave, commencing 6 months from today, on (day/month/year).

I hope to be able to accomplish this life goal that I have been working towards since (date) and return to the faculty with a renewed sense of energy, sense of self accomplishment and indispensable research which will be available to the university via my future students and my course directions.

I believe that the (research/or course) will provide the university with (benefits you wish to list).

During my time off, I will be (travelling to) / (working from home) and will be available should the university need to be in touch.

I have enclosed further information regarding my aims to achieve at the end of my sabbatical and am very much looking forward to taking the time off for this experience I have been working so hard to see come to fruition.

(your name & teaching position)

Sample of a Basic Sabbatical Request (to be Expanded)

Dear [Supervisor's Name],

I am writing to request a sabbatical leave from [start date] to [end date].

The reason for my request is [explain reason for sabbatical]. I have been with the company for [number of years] and am eligible for a sabbatical leave according to [company policies or requirements]. I have attached a proposal outlining my plans for the leave and how it will benefit my personal and professional development.

My sabbatical leave will be [paid/unpaid]. I have [amount of unused vacation time/PTO] remaining, and I am eligible for [amount of paid time off].

I am happy to work with my team to ensure a smooth transition during my absence. I can be reached at [contact information] while on leave.

Thank you for considering my request. I am excited about the opportunity to take a sabbatical leave and am looking forward to [plans for sabbatical].

[Your Name] / [Contact information]

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A sabbatical is a leave of absence from regular job duties for the purpose of professional development. Universities have a long tradition of granting sabbaticals, and businesses are starting to see the merits of giving employees similar types of career breaks, according to Forbes . Common sabbatical leave reasons include a desire to retool skills, learn a language, master new technology, finish a degree, write an article or conduct research.

Generally, a sabbatical is a privilege, not a right. If you’re excited about the idea of a sabbatical, start by researching applicable policies in your faculty contract or employee handbook. Following instructions and providing a detailed plan of study are keys to success.

Review the Contract

Sabbaticals are intended for a very specific purpose related to job enhancement. Familiarize yourself with the eligibility criteria that must be met to be considered for a sabbatical. Take note of whether sabbaticals are paid or unpaid. Also make sure you can afford the out-of-pocket costs if your plans include travel and immersion in another culture for an extended period of time.

If you’re seeking a leave due to health reasons, you should first review your rights under the Family and Medical Leave Act (FMLA) found on the U.S. Department of Labor website , which may apply to your situation.

If you’re experiencing burnout, consider whether it’s in your best interest to take a sabbatical or to quit. While you're likely to come back refreshed, you may be obligated to work for the company for a specified period of time unless you pay back the money the company invested in your sabbatical.

Follow Instructions for Sebbaticals

Don’t miss out on an amazing opportunity because you didn’t follow instructions or you missed the submission deadline. For example, faculty and administrative staff at New York University must apply by December 1 preceding the year for which sabbatical leave is being requested. Advance notice is essential to allow the University sufficient time to hire or reassign a qualified person to fill in while you’re away.

The application process may also require supporting documentation such as an acceptance letter from the school where you plan to undertake graduate studies. West-Valley Mission Community College District, or WVM , suggests that a sabbatical request should include a description of planned activities and the percentage of time that will be spent on each activity. You may be required to complete an online sabbatical application form along with, or instead of, a letter of request.

Sabbatical Leave Reasons

Sabbaticals in academia generally last one to two semesters. The length of a sabbatical in business settings may be anywhere from one month to a couple of years if a valued employee requests a career break to pursue new interests. Before attempting to write a letter requesting a sabbatical, be certain of your goals and desired outcomes.

Write your letter from the perspective of your employer. Understand that your employer is going to be less suspicious of your motives if you’re asking to attend a month-long winter summit that’s being held in Fargo, North Dakota, instead of Mexico’s Riviera Maya. That isn’t to say your employee will deny trips to exotic locations, but you will need to show that you’re going there to learn, not vacation.

Identify Learning Activities

Describe how you plan to spend your days on sabbatical. List dates of conferences, retreats or training academies that interest you. Explain your ideas for writing a grant or finishing a book. Describe your research interests and attach a curriculum vitae (CV) that shows you have the qualifications to conduct such a study. Relate your proposed scholarly activities to the needs of the organization.

For example, a sabbatical leave letter for higher studies must articulate how additional coursework or certification will give your employer a good return on their investment. In other words, focus on what you can do for the company with your new credentials. Ideally, your sabbatical leave will give you cutting-edge skills that you can leverage to help the company redo their website, solve a problem, improve workflow, save money or eliminate waste.

• New York University: Sabbatical Leave
• U.S. Department of Labor: Family and Medical Leave (FMLA)
• West-Valley Mission Community College District: Sabbatical Leave Applications: Tips for Writing an Effective Application
• Forbes: Millennials Love Sabbaticals – Here's How to Save for Yours
• Check with human resources or consult your employee handbook to see if your company has a formal sabbatical program and if you qualify.
• Ask a trusted colleague – someone who knows you and the people you work with – to review the letter and give you an honest critique.
• The Family and Medical Leave Act guarantees 12 weeks of unpaid leave to some employees to care for themselves or a close relative who faces a "serious health condition." In this case, asking for a sabbatical may not be necessary.

Mary Dowd holds a doctorate in educational leadership and a master’s in counseling and student affairs from Minnesota State Mankato. Helping students succeed has been her passion while serving in many areas of student affairs and adjunct teaching. Currently she is a dean of students at a large, public university. Dr. Dpwd’s writing experience includes published research, training materials and hundreds of practical online articles.

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• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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• leave application letter
• leave application sample
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Sabbatical Leave Request Letter

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• Dear {{Name}}, 
• Thank you for taking the time to meet with me on {{Date}}, {{Time}}. 
• As we discussed, I would like to take a sabbatical leave for the period of {{number of months}} months. 
• From period {{Start date}} till {{End date}}.
• The main reason is that I believe that in my {{Time}} here at {{Company}} I have contributed an ample number of accomplishments with extremely positive outcomes, such as: positive outcome.
• It would greatly benefit me and my family if I can allocate more time the coming months to a few personal milestones. 
• During the sabbatical leave, I don’t expect to receive any salary. 
• However, I would prefer to keep the company medical health insurance. 
• Please let me know how we can arrange that. I have spoken with my direct colleagues, and we are able to make some arrangements, so our customers and partners will not feel the difference.
• After this sabbatical period, I would be glad to come back to pick up the same or similar line of work. 
• I believe I have proven that I am a valuable team player. 
• In addition, I have great ideas that I believe I can implement going forward, including {{Idea and how to implement}}.
• I recently discovered a great {{LEARNING RESOURCE}} via {{PROVIDER and I would love to enroll in order to further develop my {{SKILLS}}.
• I believe that my accomplishments, proven positive feedback, and thoughtful vision for my future here at {{Company}} can be beneficial for both of us. 
• When I start with fresh energy, you can count on me that I will keep continuing delivering the desired results. 
• Thank you for your time and consideration and looking forward to your response.
• Yours sincerely,

DISCLAIMER Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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Sabbatical Leave Letter Examples- A Clear Guide

What is a sabbatical leave from work?  

A sabbatical leave is a period where a worker enjoys a lengthy reprieve from work. The purposes behind taking a sabbatical can change from seeking after a degree or chipping away at an individual task to chipping in, venturing to the far corners of the planet, or investing more energy with family. Today’s topic- Sabbatical Leave Letter Examples.

A sabbatical leave from work is not the same as different sorts of holidays. It typically keeps going longer – somewhere close to a month to a year – and organizations generally just award a sabbatical to representatives who have been with the organization for a specific measure of time. In that capacity, the sabbatical can be considered as a kind of worker advantage. 

For what reason is a sabbatical significant?  

• Going on a sabbatical has benefits both for the representative just as their boss; therefore, we should begin with the constructive outcomes of a sabbatical leave on workers: 
• Less pressure. As indicated by an investigation led among college teachers, the individuals who went on sabbatical experienced less pressure at work upon their return. 
• Expanded mental assets. A similar report tracked down that individuals who returned from a sabbatical leave profited from an increment in mental assets like wellbeing, a feeling of control and autonomy, energy, and surprisingly more expert information! 
• Expanded prosperity. The above prompted an expansion in the general prosperity of the individuals who partook in a lengthy break from work, particularly when they spent their sabbatical outside their nation of origin. 
• Offering representatives the likelihood to take a sabbatical enjoys benefits for businesses as well: 
• Expanded prosperity. The way that representatives are well – and, as indicated by the investigation referenced above, stay well even long after they’re back from their sabbatical – benefits the association all in all. When individuals feel better, they’re bound to absolutely affect their associates, less inclined to be missing, and they could be more valuable as well. 
• Progression arranging pressure test. Another examination found that when chief forerunners (in non-benefit associations) take sabbatical leave, this can be a decent test for the whole initiative of an association. 

While the ‘number ones’ are on sabbatical, hopeful pioneers get an opportunity to develop, take on new obligations, and show their initiative abilities. Accordingly, an individual’s sabbatical leave can be a decent chance to pressure test your progression arranging and change it if essential. 

Sabbatical leave letter writing method – Key components and format 

What does a sabbatical leave strategy resemble? What are the standards for a sabbatical leave? The specific understanding of a sabbatical strategy relies upon the association, yet in this segment, we’ll list a couple of inquiries you might need to cover in your approach. We’ll likewise incorporate a sabbatical leave strategy layout you can download. 

We should begin with the components your approach in a perfect world covers: 

Who is qualified for a sabbatical leave? 

A few organizations need to utilize a sabbatical to compensate their representatives for their unwavering ness. Individuals generally become qualified for a sabbatical leave after they’ve gone through a specific period with the organization. 

Is the sabbatical paid or neglected? 

It will most likely rely upon financial plans and the length of the sabbatical. A few organizations choose to pay a specific level of individuals’ compensation while they’re on sabbatical leave. Others pay total pay rates, and likewise associations that choose not to pay. 

You can likewise choose to pay (or not) contingent upon the explanation somebody needs to take a sabbatical. On the off chance that, for example, a worker needs to require a year to get an (expert’s, Ph.D., or other) degree, you can think about this as an interest in their turn of events and, accordingly, cover their costs. 

Tips to write the letter

1. Discover who ought to be the writing for deciding beneficiary of your letter, like your quick director or HR chief. Duplicate others who ought to educate regarding your solicitation. Date the note at the top. 

2. Start the content with an immediate assertion of your goal, with the ideal length of your vacation: “I’m writing to deferentially demand a holiday from my situation as (express your title) from (date to date).” 

3. Furnish some foundation about your residency with your manager in the subsequent section. On the off chance that you have been with the organization quite a while, highlighting your life span could help you acquire endorsement of your solicitation. Refer to your work liabilities and other eminent commitments.

A few companies implemented sabbatical leave. 

Beneath, we’ve recorded five organizations that have effectively carried out a sabbatical program. So you can utilize them as motivation in case you’re pondering including a sabbatical pass on to your representative advantages or to alter your current sabbatical strategy if you feel that is required. 

1. Alta Planning + Design 

Alta Planning + Design is a North American multi-modular transportation firm with a mission to make dynamic networks where bicycling and strolling are protected, sound, and fun day-by-day exercises. 

At Alta, representatives are qualified for a (short) sabbatical leave following five years of business. In addition, they can get an allowance toward an outing to Copenhagen, Amsterdam, or another city/area where trekking is a lifestyle. 

I like how Alta’s sabbatical program is connected to the organization’s central goal of making dynamic networks, even though I can perceive any reason why representatives might feel that it restricts their sabbatical choices. 

2. Autodesk 

Autodesk is an American worldwide programming organization. At Autodesk, representatives get a six-week, paid sabbatical each four consecutive long stretches of full-time US Autodesk work. While the sabbatical time frame may not be excessively long, it happens like clockwork and is completely paid, making it an appealing advantage. 

3. Deloitte 

At Deloitte, a vast global consultancy, there are different sabbatical programs. In the US, representatives can require a neglected, one-month sabbatical or a three-to half-year sabbatical. 

Can take the previous under any circumstance. The last accompanies a couple of more surprises and can seek after close-to-home or expert development openings for professional advancement or chipping in. Assuming workers need to go on the multi-drawn-out sabbatical, they get 40% of their pre-sabbatical base compensation. 

At Epic, a US medical services programming organization, workers are likely to go on a sabbatical leave like clockwork. On the off chance that they choose to go, they can do as for about a month, and they keep on being paid. Yet, that is not all; assuming an Epic worker needs to go on sabbatical to a country they have never been to, the organization assists them with financing the outing, and they will bring a visitor for whom they’ll pay as well! 

5. Patagonia 

Patagonia, an American open-air clothing organization, offers their workers an alternate sort of sabbatical leave. Individuals can go on a two-month, paid sabbatical to chip in for a natural organization of their decision. 

While I don’t know this is a ‘full’ sabbatical since individuals don’t pick how they need to manage their downtime, I like how the organization offers its representatives the chance to take a lengthy break from work while supporting the motivation. 

Conclusion 

Sabbaticals come in various structures. However, regardless of whether they last a month and a half or a year and whether they spent chipping in or venturing to the far corners of the planet, they can certainly affect the two workers and associations. 

Test 1: Sabbatical leave demand letter format (Studies) 

“Dear/regarded (name), 

I might want to officially demand the chance to take a (6) year sabbatical leave, initiating x months from — – until — -. 

I have been (your work position) at (name of your boss) for — – a long time and might want to keep pursuing my MSc degree in — – which I accept will help the organization by (name a few advantages). 

I want to achieve this labor of love that I have been expecting to have the chance. I will be commencing on — – until —, getting back to my work obligations on — -. Nonetheless, you can contact me on my cell phone/email if there are any inquiries or concerns. 

Earnestly, 

Test 2: Sabbatical leave demand letter format 

“Dear [Recipient Name], 

My name is [John Smith], and I worked in the money division throughout the previous nine years. Unfortunately, as of late, I have wound up stuck in a circle, doing things likewise again and again. As a result, my learning interaction halted, and I haven’t improved for some time now. 

Feeling the requirement for self-advancement, I might want to demand a drawn-out leave, a sabbatical, to proceed with my examinations and acquire an MBA degree. I’m focused on [company name], and I am glad to work here. I want to continue my work at [company name] once I procure my certification; by then, at that point, I will be more learned, propelled, experienced, and more dedicated. 

I do accept that this move is advantageous for both the association and me. I want to try out in late September. The entire program takes no longer than nine months, so I ought to be back by May. I have effectively addressed the top of the division, and he guaranteed me that inclusion is accessible and won’t influence the work process a lot. 

I sympathetically ask you to think about my solicitation, and I am confident that will endorse it. Connected with this letter are the program acknowledgment letter and other related records for your reference.

Sincerely, 

What is a sabbatical leave from work? 

A sabbatical leave is a period wherein a representative enjoys a lengthy reprieve from work. The purposes behind taking a sabbatical can differ from seeking after a degree or chipping away at an individual undertaking to chipping in, venturing to the far corners of the planet, or investing more energy with family. 

For what reason is a sabbatical significant? 

Going on a sabbatical has benefits both for the representative just as their manager. For workers, it can lessen pressure and increase prosperity. For associations, it is the event to stretch, test their progression arranging, and plan groups for startling nonappearances. 

What does a sabbatical leave strategy resemble? 

Key components to cover in a sabbatical strategy are qualification, regardless of whether the leave pay or neglected, the application interaction is, the reason for the organization’s sabbatical strategy, and the term of the leave.

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Sabbatical Leave Letter to Employer: Format and Samples

• Updated on  
• Mar 18, 2024

Sabbatical leave is unknown to many yet is an important sort of office leave. While everyone is concerned about things like sick days, and paternity and maternity vacations, among other things, it’s astonishing how few people even understand what sabbatical leave is. If you’re interested in learning more, keep reading as we cover the definition, requirements, and example letter for a sabbatical leave letter to employer.

Table of Contents

• 1 What is a Sabbatical Leave Letter?
• 2 Sabbatical Leave Letter Benefits
• 3 Checklist Before Applying for Sabbatical Leave Letter to Employer
• 4 When Can You Apply for a Sabbatical Leave?
• 5 How to Write a Sabbatical Leave Application?
• 6 Sabbatical Leave Application to Employer: Format For a Career Break
• 7 Sabbatical Leave Application to Employer: For Pursuing Higher Education

What is a Sabbatical Leave Letter?

Sabbaticals are defined as “a break or change from a regular schedule (as of employment)”. A sabbatical, in contrast to other absences, is a protracted leave from work that offers you time to pursue your hobbies , engage in research or higher education , or attend to personal obligations. Employees are paid by their company during this period but are not required to complete any work.

Also Read: How to write a leave application?

Sabbatical Leave Letter Benefits

Employees gain from sabbatical periods in a variety of ways, both personally and professionally. Some of the advantages of a sabbatical leave letter are listed below:

Serves as a Break from Work

Anyone can become worn out after working nonstop for a long time. What better way to unwind and decompress than taking a sabbatical when employees elect to do so occasionally? A sabbatical leave allows you to take some time off work without worrying about finding work, preventing professional burnout.

Allows Experts Time to Educate Themselves

If you want to continue your education, a sabbatical can be quite helpful. Several businesses give valued workers sabbaticals because they think it will ultimately benefit the business. You can broaden your horizons and get better employment with a higher income by furthering your education.

Chance to Consider Careers

A sabbatical vacation can be your saving grace if you want to explore other vocations but are afraid to leave your work.

Without the stress of looking for a new job, a sabbatical allows you to learn more about various career options and select a field of work that suits you.

Checklist Before Applying for Sabbatical Leave Letter to Employer

Please refer to the following list of breaks from regular work before submitting a Sabbatical Leave Application to Employer:

• For sabbatical leaves, every company has a different set of rules. Find out if you are qualified and if your employer values you highly enough to approve the extended leave.
• Leaves for sabbaticals are not instantly accepted. To avoid having your plans impacted, apply well in advance.
• Discuss with HR how this sabbatical absence would affect your pay, perks, benefits, health plans, and other aspects of your life.
• Determine if there is a corporate policy that needs you to commit employment to the company post-sabbatical.
• If you wish to explore alternative roles, are there any companies that you are not authorized to work with?

When Can You Apply for a Sabbatical Leave?

Those that continue to work for the organization and have accomplishments to their credit are granted sabbatical leave. You need an excellent and valid reason to apply for a sabbatical. Some of them are as follows:

Health Issues or Family Crisis

Many businesses may grant valuable employees a sabbatical to address their own or their family member’s health issues .  A person having surgery or taking time off for recuperation are just a couple of examples, but there are others.

To Pursue Higher Education

Higher education is the top reason why someone can be eligible for a sabbatical leave because employers want their employees to advance their skills and offer value to the business.

To Pause Your Career

Working has always been quite active and nearly exhausting all the time. Should you ever reach a point where you feel the need to take a break, a sabbatical leave might be very helpful.

Also Read: How to write a Joining Letter?

How to Write a Sabbatical Leave Application?

Here’s a step-wise method for writing a Sabbatical Leave Application:

Step 1: An email’s subject line can have a significant impact. As a result, start by creating a clear and informative subject line.

Use an example like this:

I Submit a sabbatical leave request (Starting date-end date)

(ii) Application for X-month sabbatical leave

Step 2: Determine who the intended receiver of your application should be and use their first name when addressing them in the email.

Step 3: Explain why you need the sabbatical break in the first paragraph of your application, followed by your name and intent.

Step 4: Explain how the sabbatical would be advantageous for both the business and yourself.

Step 5: Talk about how long your sabbatical leaves will last. 

Step 6: Outline your strategy for ensuring smooth operation in your absence and highlight your accomplishments during your time with the organization. Include the names of the individuals who will be taking over for you.

Step 7: Finish your letter by requesting approval, and don’t forget to express gratitude and appreciation.

Sabbatical Leave Application to Employer: Format For a Career Break

Below is the format for Sabbatical Leave Application to Employer for a Career Break:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]

[Employer’s Name] [Company Name] [Company Address] [City, State, Zip Code]

I’m writing to you to ask for a sabbatical for (length) months. My name is (your name). I’ve worked for this organization for the past [number of years] as [your designation], and although I’ve learned a lot during that time, I feel the need to take a brief professional break to focus on my needs.

I think taking some time off will improve my mood and productivity, which will also be good for the business. To make this sabbatical break meaningful, I intend to pursue my love of pottery and wish to enrol in a full-time course on the subject.

If authorized, the Name of the person filling in for you will oversee all of my tasks while I’m away to make sure everything runs smoothly. Please consider my request and accept it whenever it’s convenient for you.

Yours Sincerely,

[Your Name]

Sabbatical Leave Application to Employer: For Pursuing Higher Education

Let us learn how to write the Sabbatical Leave Application to Employer with the below sample write-up:

Divya Tiwari E-89, Sector F, Rajajipurm, Lucknow, Uttar Pradesh – 223232 [email protected] +91-8888888888

Date: 12 March 2024

Mrs. Sheetal Verma ABC Stylish Manufacturing Ltd. Near Botanical Garden, Lucknow, Uttar Pradesh – 224534

I’m writing to you to ask for a sabbatical for the term of (number of months). My name is [your name]. Over the past [number] years, I have worked for this company in the role [your designation]. Although I have learned a lot during my tenure, I believe that my learning is now gradual and that self-development is urgently needed.

I want to pursue a degree in “topic,” which would be advantageous to both myself and the company, but I need time to do it. I aim to enrol myself with {name of college} in {start date/month}. The program lasts for several months, thus I can confidently say that I will return by the finish date/month.

All of my projects will be managed by the name of the person filling in for you while I’m away, making sure everything runs without a hitch.

Please give my request some thought and accept it as soon as possible. For your reference, along with other documents, I enclose the joining letter from the name of the college in this letter.

Yours Sincerely XYZ

Also Read: How to apply for maternity leave?

The sabbatical definition is “a break from work” during which individuals can follow their interests, like traveling, writing, research, volunteering or other activities (or even rest).

A sabbatical leave is a time when an employee takes a long vacation from their job. A sabbatical can be taken for a variety of reasons, such as to travel, volunteer abroad, finish a personal project, pursue a degree, or spend more time with family.

Employment contracts’ status during sabbaticals, if the sabbatical is paid, normally the contract remains in force, which indicates that the employee’s continuity of service is preserved. Often, the job contract is not still in effect during unpaid sabbaticals.

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Sabbatical Leave Application Sample: A Comprehensive Guide for a Smooth Approval Process

The Sabbatical Leave Application Sample provides a detailed and informative guide for individuals seeking to apply for a sabbatical leave from their organization. Whether you’re an educator, researcher, or professional seeking personal and professional growth, this sample application offers a structured approach to articulate your objectives and intentions during your sabbatical. With real-life examples and customizable templates, you can easily adapt the application to suit your specific needs and requirements.

Crafting a Compelling Sabbatical Leave Application

A sabbatical leave is a break from work granted to academic, scientific, and sometimes certain other professional staff. It provides an opportunity for personal and professional growth. If you are considering applying for a sabbatical leave, it is crucial to structure your application strategically to increase its chances of approval.

The key to a successful sabbatical leave application lies in meticulously articulating the benefits it will bring to both you and your organization. Start by providing a concise yet engaging proposal that clearly outlines your objectives for the leave. Specify the activities you plan to undertake, such as research, writing, or professional development.

Proposal Outline

Your proposal should include the following vital elements:

• Introduction: Begin with a brief overview of your current role and achievements within the organization.
• Statement of Purpose: Clearly state the purpose of your sabbatical leave and explain how it aligns with your long-term career goals and the organization’s strategic objectives.
• Activities and Timeline: Provide a well-defined plan outlining the specific activities you intend to pursue during the sabbatical leave. Include a timeline indicating when each activity will commence and conclude.
• Expected Benefits: Elaborate on the tangible and intangible benefits that both you and the organization will gain from your sabbatical leave. Highlight how the knowledge, skills, and experiences acquired during the leave will contribute to your professional growth and the organization’s overall success.
• Resource Requirements: If your sabbatical leave involves any specific resources, such as funding, equipment, or access to certain facilities, be sure to clearly state your requirements and explain how they will be utilized.
• Contingency Plan: Demonstrate your commitment to ensuring a smooth transition during your absence by providing a detailed contingency plan. Outline how your responsibilities will be managed and tasks delegated while you are away.

Supporting Documentation

In addition to a well-crafted proposal, you will need to provide supporting documentation to substantiate your request for a sabbatical leave. This may include:

• Curriculum Vitae: A comprehensive and up-to-date CV that showcases your qualifications, experience, and accomplishments.
• Letters of Recommendation: Seek letters of recommendation from colleagues, supervisors, or clients who can attest to your work ethic and the potential benefits of your sabbatical leave.
• Evidence of Prior Success: Share examples of your past achievements or contributions that demonstrate your ability to successfully undertake and complete ambitious projects.

Conclude your sabbatical leave application by reiterating the value it will bring to both you and the organization. Express your enthusiasm for the opportunity and demonstrate your readiness to make the most of it. Finally, thank the decision-makers for their time and consideration.

With careful planning and attention to detail, you can create a compelling sabbatical leave application that will increase your chances of approval. Remember, the key lies in clearly articulating the benefits of the leave and demonstrating how it aligns with your professional and organizational goals.

Additional Tips

• Research: Familiarize yourself with your organization’s sabbatical leave policies and procedures. Understand the eligibility criteria, application deadlines, and any specific requirements.
• Start Early: Begin preparing your application well in advance of the deadline. This will give you ample time to gather the necessary supporting documentation and thoroughly articulate your proposal.
• Proofread: Before submitting your application, proofread it carefully for any errors in grammar, spelling, or punctuation. A polished and error-free application reflects your attention to detail and professionalism.
• Practice Your Pitch: Rehearse your proposal and key talking points so that you can confidently and persuasively present your case to the decision-makers.

Sabbatical Leave Application Samples

Sabbatical leave for research.

Dear [Supervisor Name],

I am writing to request a sabbatical leave for the upcoming academic year to conduct research on [Research Topic]. I have been a faculty member at [University Name] for [Number] years, and during that time, I have made significant contributions to my field through my teaching, research, and service.

My research proposal has been approved by the [Department Name] Research Committee, and I have secured funding from the [Funding Agency Name] to support my work. During my sabbatical, I plan to [Briefly Describe Research Plans].

I believe that this sabbatical leave will allow me to make significant contributions to my field and enhance my teaching and research skills. I am confident that I will return to [University Name] as a more effective and productive faculty member.

Thank you for your consideration of my request.

[Your Name]

Sabbatical Leave for Creative Work

I am writing to request a sabbatical leave for the upcoming academic year to pursue my creative work in [Creative Field]. I have been a faculty member at [University Name] for [Number] years, and during that time, I have strived to balance my teaching and research responsibilities with my creative endeavors.

However, I have come to realize that I need a dedicated period of time to focus solely on my creative work in order to make significant progress. During my sabbatical, I plan to [Briefly Describe Creative Plans].

I believe that this sabbatical leave will allow me to produce a body of creative work that will enhance my professional reputation and contribute to the cultural landscape. I am confident that I will return to [University Name] as a more productive and inspired faculty member.

Sabbatical Leave for Professional Development

I am writing to request a sabbatical leave for the upcoming academic year to pursue professional development opportunities in [Professional Development Area]. I have been a faculty member at [University Name] for [Number] years, and during that time, I have made significant contributions to my field through my teaching, research, and service.

However, I believe that I need a dedicated period of time to focus on my professional development in order to remain competitive in my field and continue to be an effective faculty member. During my sabbatical, I plan to [Briefly Describe Professional Development Plans].

I believe that this sabbatical leave will allow me to acquire new skills and knowledge that will enhance my teaching, research, and service. I am confident that I will return to [University Name] as a more effective and productive faculty member.

Sabbatical Leave for Family Reasons

I am writing to request a sabbatical leave for the upcoming academic year to address family reasons. I have been a faculty member at [University Name] for [Number] years, and during that time, I have dedicated myself to my teaching, research, and service responsibilities.

However, I have recently encountered a family situation that requires my full attention and support. I believe that a sabbatical leave would allow me to focus on my family and provide them with the support they need during this challenging time.

I am confident that I will be able to return to [University Name] as a more effective and productive faculty member once I have addressed my family situation. I appreciate your understanding and consideration of my request.

Sabbatical Leave for Health Reasons

I am writing to request a sabbatical leave for the upcoming academic year for health reasons. I have been a faculty member at [University Name] for [Number] years, and during that time, I have strived to fulfill my teaching, research, and service responsibilities to the best of my ability.

However, I have recently been diagnosed with a health condition that requires ongoing treatment and recovery. I believe that a sabbatical leave would allow me to focus on my health and well-being so that I can return to [University Name] as a healthy and productive faculty member.

I am confident that I will be able to return to my duties at [University Name] once I have recovered from my health condition. I appreciate your understanding and consideration of my request.

Sabbatical Leave for Travel and Exploration

I am writing to request a sabbatical leave for the upcoming academic year to travel and explore the world. I have been a faculty member at [University Name] for [Number] years, and during that time, I have dedicated myself to my teaching, research, and service responsibilities.

However, I believe that a sabbatical leave would allow me to broaden my horizons, experience different cultures, and gain new perspectives that will enrich my teaching and research. During my sabbatical, I plan to [Briefly Describe Travel Plans].

I believe that this sabbatical leave will allow me to become a more effective and well-rounded faculty member. I am confident that I will return to [University Name] with a renewed sense of purpose and inspiration.

Sabbatical Leave for a Combination of Reasons

I am writing to request a sabbatical leave for the upcoming academic year for a combination of reasons. I have been a faculty member at [University Name] for [Number] years, and during that time, I have made significant contributions to my field through my teaching, research, and service.

However, I believe that a sabbatical leave would allow me to address several important personal and professional goals. During my sabbatical, I plan to [Briefly Describe Sabbatical Plans].

I believe that this sabbatical leave will allow me to return to [University Name] as a more effective and productive faculty member. I am confident that my sabbatical experience will enhance my teaching, research, and service.

Tips for Writing a Strong Sabbatical Leave Application

A sabbatical leave is an extended period of absence from work granted to an employee for the purpose of study, research, creative activity, or other forms of professional development. If you’re planning to request a sabbatical leave, it’s important to put together a strong application that will convince your employer to approve your request.

Here are some tips to help you write a successful sabbatical leave application:

1. Start Planning Early

The sabbatical leave application process can take several months, so it’s important to start planning early. This will give you time to develop a clear idea of what you want to do during your sabbatical and to gather the necessary supporting materials.

2. Clearly Define Your Goals

The most important part of your sabbatical leave application is your statement of goals. This statement should clearly explain what you intend to do during your sabbatical and how it will benefit you and your employer. Be specific and provide as much detail as possible.

3. Develop a Detailed Plan

In addition to your statement of goals, you should also develop a detailed plan for your sabbatical leave. This plan should include a timeline, a budget, and a list of the resources you’ll need to complete your project.

4. Get Letters of Support

Letters of support from your colleagues and supervisors can help to strengthen your sabbatical leave application. These letters should attest to your qualifications and your ability to successfully complete your proposed project.

5. Be Prepared for an Interview

Once you’ve submitted your application, you may be asked to participate in an interview. This is an opportunity for you to further explain your goals and plans and to answer any questions that the selection committee may have.

6. Be Flexible

The sabbatical leave application process is not always easy. There may be times when you’re asked to revise your application or to provide additional information. Be patient and flexible, and be willing to work with the selection committee to make your application as strong as possible.

7. Proofread Carefully

Before you submit your sabbatical leave application, proofread it carefully for errors. This includes checking for spelling and grammar mistakes, as well as any inconsistencies or omissions. A well-written and error-free application will make a positive impression on the selection committee.

Sabbatical Leave Application Sample

What is a sabbatical leave.

A sabbatical leave is a period of time away from work, typically granted to faculty members or other professionals, for the purpose of pursuing research, writing, or other creative endeavors.

Who is eligible for a sabbatical leave?

The eligibility requirements for sabbatical leave vary from institution to institution. However, generally speaking, faculty members who have been employed at the institution for a certain number of years are eligible to apply for a sabbatical leave.

How long does a sabbatical leave typically last?

The length of a sabbatical leave can vary. However, most sabbatical leaves last for one academic year, or six months.

What are the benefits of taking a sabbatical leave?

There are many potential benefits to taking a sabbatical leave. These benefits include:

• Time to pursue research or other creative endeavors
• فرصتك لتنشيط مهاراتك ومعرفتك
• The opportunity to travel and experience new cultures
• Time to reflect on your career and goals
• The opportunity to return to work refreshed and motivated

What are the challenges of taking a sabbatical leave?

There are also some challenges associated with taking a sabbatical leave. These challenges include:

• The financial cost of taking a leave of absence
• The need to find a suitable replacement to cover your work while you are away
• The difficulty of staying connected with your colleagues and students while you are away
• The challenge of returning to work after a long absence

How do I apply for a sabbatical leave?

The process for applying for a sabbatical leave varies from institution to institution. However, generally speaking, you will need to submit a formal application to your department chair or dean. The application should include a detailed description of your proposed sabbatical leave project, as well as a budget and timeline.

What are some tips for writing a successful sabbatical leave application?

Here are some tips for writing a successful sabbatical leave application:

• Start early. The process of applying for a sabbatical leave can be lengthy, so it is important to start early.
• Do your research. Learn about the sabbatical leave policies and procedures at your institution.
• Develop a strong proposal. Your proposal should be clear, concise, and well-written. It should explain the importance of your proposed project and how it will benefit you and your institution.
• Get letters of support. Ask your colleagues and mentors to write letters of support for your application.
• Be patient. The sabbatical leave review process can take some time. Be patient and persistent, and don’t give up on your dream of taking a sabbatical leave.

Thanks for Reading!

I hope this article has been helpful in providing you with a sample sabbatical leave application. Remember, a sabbatical leave is a great opportunity to pursue your personal and professional goals, so if you’re thinking about taking one, I encourage you to do your research and start the application process early.

Thanks again for reading, and be sure to visit again soon for more helpful career advice. In the meantime, feel free to leave a comment below if you have any questions or want to share your own sabbatical leave experience.

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Home » Letters » Office Letters » Sabbatical Leave Approval Letter – Sample Letter for Approval of Sabbatical Leave

Sabbatical Leave Approval Letter – Sample Letter for Approval of Sabbatical Leave

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To, _____________ (Employee Name), _____________ (Designation)

Date: __/__/____ (Date)

From, _____________ (Name), _____________ (Designation), _____________ (Company Name)

Subject: Approval of sabbatical leave

This letter is in reference to the application number ___________ (Application Number), we received date on __/__/____ (Date).

This is to inform you that your request letter for sabbatical leave has been approved. As per the company norms, your sabbatical leave will commence from __/__/____ (Date) and will conclude on __/__/____ (Date). __________ (The salary will be credited as per rules and regulations – if applicable).

We believe sabbatical leave will help you support your personal life in a good manner.

Thanking You, ____________ (Signature) ____________ (Name), ____________ (Address)

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• Sabbatical leave eligibility and timing may vary depending on company policies. It's advisable to refer to the employee handbook or consult with HR for specific guidelines.
• Salary disbursement during sabbatical leave depends on company policies. Some companies may continue to pay full or partial salary, while others may have different arrangements. It's recommended to clarify this with HR or management.
• While it's common to provide a reason for requesting sabbatical leave, it ultimately depends on company policies. Some companies may require a valid reason, while others may grant sabbatical leave for personal development or other purposes without requiring a specific reason.
• Whether sabbatical leave can be extended depends on company policies and the circumstances surrounding the request. It's advisable to discuss any extension requests with HR or management well in advance.
• Job security during sabbatical leave typically depends on company policies and the terms agreed upon at the time of approval. It's recommended to clarify job security concerns with HR or management before proceeding with sabbatical leave.

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Sabbatical leave letter for child care (Samples)

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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

In this guide we will discuss sabbatical leave letter for child care, samples, what sabbatical means and how you could ask for it. 

Sabbatical leave letter for child care

A sabbatical leave letter for child care is a simple letter that is written to ask for a leave period in which you do not report to your regular job but you remain employed with a company.

It is also known as a “career break” or “adult gap year”, which in summary means a period away from work, agreed with your employer. 

Moreover, there are no laws that regulate or deal specifically with taking a career break, and your employer is not obligated to offer you sabbatical.

In some cases, your employer will offer unpaid leave of absence.  

Many people opt for requesting a sabbatical leave letter for child care, family emergency (when you are a caregiver of a family member that required your full attention) or a family problem.

However, there are other types of leave like for example maternity leave, parental leave, vacation leave, sick leave, among others.

Make sure you know your rights and what type of leave you are entitled to that fits better your needs before considering asking for a sabbatical.

How do I write a Sabbatical leave letter for child care?

Here are some recommendations when writing a sabbatical leave letter for child care or a Sabbatical leave letter for any reason:

• Find out who should be the recipient fo your letter, such as your supervisor, manager, boss or the manager of Human Resources. 
• Copy other people that should also be aware of your request or that may be involved in the process. 
• Add the actual date of your request at the top of your letter.
• Begin your letter stating your intention or requesting  leave in a professional and polite manner.
• Include the desired duration of your sabbatical leave. 
• Add some background on how long have you been working for your employer and if you have been with the company a long time it may actually work on your favour when gaining approval of your request.
• In one or two paragraphs explain why you are seeking the sabbatical but without appearing too emotional about any potential situation you may be facing.
• Try to express enthusiasm about returning to your position once the sabbatical leave period is over. It is important to let your company you are loyal and you care about your position. Briefly describe what you like about your actual job and the contributions you enjoy making.
• Close your letter thanking them and saying that you will follow up on your request. Leave your preferred contact details so your recipient can call you if they have any additional questions. 
• Always proofread and edit your letter to avoid any grammar or spelling errors.

“Dear Sir / Madam,

I _______(Your name) working in ______ (Section/Department), Regional Office, Bhopal delivered a baby ___(girl/boy) and currently on Maternity Leave.

My husband is into an ______ (IT/manufacturing Company) with extensive working hours allowing him with very limited availability to support me in taking care of the baby. My mother-in-law is _________________(mention reason why your mother-in-law is not able to support you Ex. she is State Govt employee posted in Lucknow, Uttar Pradesh with very limited leaves). Initially she was available to assist me for _____ (no. of days/month) month exhausting her leaves completely.

Due to untimely demise of my mother in the past, I have no support from my family.  I am the primary caretaker of the baby needs taking care of her 24×7, as there is no relative or family member to support me.

I humbly request you to consider my condition and sanction a Child Care leave for a period of ____(no.of days) days. This will help me to take care of my growing kid.

Thank You for all your support.”

“Dear (name of recipient), 

I would like to formally request a 12-month sabbatical leave, commencing on (state the date). I have been in (name of your position) at this company for (amount of months/years) and would like to take care of my child who needs my full attention due to ill health. 

I hope to be able to return to resume my job duties on (state the estimated date). I believe that my current job position will allow me to keep providing the company with (state the benefits) while working from home. 

During my time off. I will be available at my cell phone number (phone number) or my email (email address) if any questions arise during my absence. I am very much looking forward to taking the time off for this unforeseen situation and ensure the recovery of my child’s health.

The Managing Director

Office Name

Office Address

Subject: (Child Care Leave Application)

Respected Sir/Madam,

I Nasima Khatun (Your Name) working in Accounts department (Your Department) as Junior Accountant (Your Designation) at your reputed office.

I am writing this letter to you to inform you that I am currently on Maternity Leave and delivered a baby on 10.01.2018 and want to request you to extend my maternity leave for two months more as my husband works in a different city and could not help me in taking care of our baby.

We could not find a nanny for our child yet that’s why I need some extra day leave to take care of my baby.

There is no relative or close friend who can take care of our baby. So, I request you to grant me some extra day leave. I will be very much grateful to you if you grant my leave application.

Thanking You

Yours Faithfully

(Your Name)

Junior Accountant (Your Designation)

Contact No.

Frequently Asked Questions (FAQs)

How do i write an application letter for child care leave.

You can write an application letter for child care leave following this example:

“Respected Sir/Madam, I (Your Name) working in Accounts department (Your Department) as Junior Accountant (Your Designation) at your reputed office. I am writing this letter to you to inform you that I am currently on Maternity Leave and delivered a baby on —–.”

How do I request a sabbatical leave?

To request a sabbatical leave we recommend to:

– Do your research about your company’s policies and your legal rights.

– Make yourself valuable.

– Show the value and the reasons why you are asking for a sabbatical.

– Consider offering assistance on training someone else to cover while you are on leave.

– Request for a sabbatical in a very professional and polite manner, also make sure you ask with plenty of time so your employer has enough time to find a replacement. 

How do I write a letter asking for leave from work?

When writing a letter asking for leave from work make sure to:

– Explicitly request leave of absence from your duties.

– Include the dates you expect to be away from work.

– Include the date you are planing to come back to work.

– Offer assistance, if possible, making a smooth transition.

– Thank your employer for considering your leave from work.

How do I write a week leave application?

To write a week leave application consider:

– Including a polite and professional salutation.

– Stating the purpose of the application in the form of a “subject”.

– Including the reason for leave in a short and concise way.

– Adding the dates you will need the leave for.

– Suggesting a wok plan while you are absent.

– Including your contact information or where it is best to reach you at.

– Including your name and signature.

How do I apply for child care leave?

To apply for child care leave make sure to know the policies and current employment rights.

If you are eligible, you can take unpaid parental leave to look after your child’s welfare for instance, if you consider you need to spend more time with your child, to look at new schools, settle children into new childcare arrangements or spend more time with your family (e.g. visiting grandparents). 

References 

Formatsplanet.com: “Application for Child Care Leave”.

Ultimateletter.com: “Child Care Leave Application Sample and Pattern”.

Wroblewski, M.T. (n.d.) How to Write a Letter Requesting a Sabbatical. Retrieved from Work.chron.com.

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