application letter to get transfer certificate

Application for TC (Transfer Certificate): 10+ Samples

Do you need your transfer certificate from your school/college/institute because you have to change your school? If yes, and you are facing a problem that you have to write an application letter requesting a transfer certificate from the principal and you don’t even know how to write an application for requesting TC and also don’t know the format.

So let me tell you that you are in the right place because in this post I have provided more than 10+ Transfer Certificate Application Samples along with a formal application format.

If you are shifting from one school to another, then the transfer certificate plays the role of an essential certificate because you can go from one school to another only with the help of a transfer certificate, if you do not have a transfer certificate then you cannot take admission in another school.

You read all the sample applications given below thoroughly and you can copy the sample which you like for writing your application. Otherwise, you can read the samples and take some ideas and write according to your own.

1. Application for TC from School

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Application for the request for a transfer certificate should be written in a formal manner to the headmaster. This is a formal type of letter which should be written in 200 words. I have explained the entire application letter in small steps for you to understand easily. The steps are as follows:

• Step 1:- Start with “To, The Principal/Headmaster”.
• Step 2:- Write the name of your school/college/institute.
• Step 3:- Write the address of your school/college/institute.
• Step 4:- Write the date after leaving one line.
• Step 5:- Write the subject after leaving one line.
• Step 6:- Begin your application by honouring your principal/headmaster.
• Step 7:- Write your complete application letter in which you have to give the reason for seeking TC.
• Step 8:- Finally thank your Principal and mention your details.

TC Application Format

To, The Principal/Headmaster, “Name of your School/College”, “Address of your School/College”.

Date:- Date/Month/Year

Subject:- _____________________________.

Respected Sir/Madam, _____________________________________________________________________________________________________________________________________________________________.

____________________________________________________.

Thanking You, Yours ________ Signature Name Class Section Roll No

To, The Principal/Headmaster, “Name of your School/College/Institute”, “Address of your School/College/Institute”.

Subject:- Application for taking TC from school.

Respected Sir/Madam, I would like to inform you that I am “mentioning your name” and I am a student of your school. I have completed the 7th standard at your school and now I want to change my school from “current school name” to “new school name” because of some personal reasons. I have paid all the due school fees and now there is no due on me. Therefore, kindly I request you please issue my transfer certificate as soon as possible because you know that the TC is required to be admitted to a new school.

I hope you accept my application letter and try to generate my transfer certificate.

Thanking You, Yours Sincerely Signature Name Class Section Roll No

Subject:- Application for TC by parents for changing school in English.

Respected Sir/Madam, My self Mukesh father of Rahul studying in your school in class 6B. I want to tell you that we are shifting our home from Kolkata to Delhi because my jobs have been transferred to Delhi and I want to join soon my job in Delhi. Due to this reason, Rohit will have to leave this school. I have paid Rohit’s fee for the entire month till now.

Therefore, please give me the TC and other documents of Rohit as soon as possible. Rohit will need this in Delhi for admission to a new school. I hope you can do this.

Thanking You, Yours Truly Signature Son Name Class Section Roll No

Subject:- Request application for TC.

Respected Sir/Madam, I will not be able to study in your school due to my father being fired from jobs in lockdown and now my father doesn’t have enough money to afford my school fees. There are 3 more members in my house whose entire expenses are handled by the father. Because of all this, I have to leave your school. My session also ended last month.

Therefore, please issue my transfer certificate to me. So if I want to take admission somewhere in the future, then there will be no problem.

Thanking You, Yours Faithfully Signature Name Class Section Roll No

Subject:- Application for issuing transfer certificate.

Respected Sir/Madam, My name is Ajay Kumar Bisht and I am a student in class 10A at your school. You must know that the 10th board exam is over and the result has also arrived. I have also given my exam and the result is also out. Therefore, I need my transfer certificate from your school because I want to do 10+2 from another school.

I hope you can issue my TC as soon as possible.

Thanking You, Regards Signature Name Class Section Roll No

Subject:- Application to principal for TC.

Respected Sir/Madam, I am Shardha, mother of Rohan, studying in class 6A in your school, and would like to state that we are moving to ________ in our village because ever since the death of Rohan’s father, our financial situation is not good and because of this, I am not even able to afford Rohan’s school fee. After much thought, I decided that we should go back to our village.

Therefore, just please provide the TC and other documents of my son. So that Rohan can take admission to any school in the village.

Subject:- Application for TC after 12th pass out.

Respected Sir/Madam, I would like to draw your kind attention to this that till now I have not received my transfer certificate from your school due to which I am not able to take admission in UG level courses. Moreover, the date for taking admission to colleges is also expiring. I have given the 12th board exam from your school this year.

Therefore, please try to understand my problem and provide me with my TC as soon as possible.

Thanking You, Yours Obediently Signature Name Class Section Roll No

Subject:- Application for TC to change school.

Respected Sir/Madam, This side Raghuram Sahu, father of Aarav Sahu, studying in your school in 5 standards. I was transferred to ________ just last week because of this we are shifting to _________. It will be very difficult for Aarav to attend school from our new address as the distance of the school from _________ is more than 50km. Therefore, now we have decided that Aarav will have to leave your school.

So, my sincerest request to you is please issue the transfer certificate for my child. It will be required at the time of admission into another school.

Subject:- Application for TC from college after completing graduation.

Respected Sir/Madam, I finished my graduate degree from your college this year. I was a student of B.Sc in your college. The purpose of writing this application to you is that I have not received my transfer certificate yet. I also talked to the teacher of the administrative department of the college, he said that I should write you an application.

Therefore, I urge you to please generate my transfer certificate because this document will be very useful in my future studies.

Subject:- An application for TC.

Respected Sir/Madam, I am a very honest and sincerest student of your college. I completed my Bachelor of Commerce degree this year from your college. Now I want to pursue a Master of Commerce degree from Shri Ram College of Commerce, New Delhi. I need a transfer certificate from your college because I cannot take admission without a transfer certificate.

Therefore, please generate my TC as soon as possible.

Thanking You, Yours Truly Signature Name Class Section Roll No

Subject:- Application for TC after 10th.

Respected Sir/Madam, I am Amar Rathod a student of your school and I have completed my 10 standards from your school this year. Now I want to do 10+2 that too from the arts stream because I am very much interested in humanities. I am sad that I have to do 10+2 from another school because your school does not have an arts stream.

Therefore, I need a transfer certificate because only with the help of a transfer certificate I can take admission to another school. I hope you can provide my TC.

Subject:- Transfer certificate application for school.

Respected Sir/Madam, Due to some reasons, we have to shift to Pune this month. Due to shifting to Pune, I will no longer be able to study at your school But I want to continue my studies. I will take admission to any school in Pune. But for admission, I need a transfer certificate. Therefore, please generate my TC as soon as possible. I hope you can understand my situation and do the needful.

Related Read

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2 thoughts on “application for tc (transfer certificate): 10+ samples”.

Hi…. how can I get the TC if I want to change the state after my 9th because my father is no more and i have to shift to another state

If you have registered for 10th board exam then your chances of getting TC are very less as 9th and 10th have to be done at the same school.

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School Transfer Certificate (TC) Application by Parents (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional school transfer certificate (tc) application by parents.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for School TC by Parents

First, find the sample template for school transfer certificate (tc) application by parents below.

To, The Principal, [School’s Name], [School’s Address], [City, State, Zip Code]

Subject: Request for School Transfer Certificate

Respected Sir/Madam,

I am [Your Name], the parent of [Child’s Name], who is studying in class [Child’s Current Class] in your esteemed school. This letter serves as an application to request a Transfer Certificate (TC) for my child.

Due to unforeseen circumstances, we are relocating to [New City or Town’s Name] by the end of [Month, Year]. Consequently, my child will be unable to continue his/her studies in your prestigious institution. We have made arrangements to admit [Child’s Name] to a new school in our new place of residence, and thus require the Transfer Certificate to facilitate this process.

I kindly request you to issue the Transfer Certificate, along with any other necessary documents related to [Child’s Name]’s academic progress at your school. We have always been proud to be part of the [School’s Name] family and are grateful for the quality education and nurturing environment provided to our child.

Please let us know of any formalities or fees that need to be taken care of for the issuance of the Transfer Certificate. We will ensure to complete them at the earliest. Also, if possible, we would appreciate it if you could expedite this process as it is crucial for my child’s seamless transition to the new school.

Thank you for your understanding and assistance in this matter.

Yours faithfully,

[Your Name] [Your Contact Information] [Your Address] [City, State, Zip Code]

Below I have listed 5 different sample applications for “school transfer certificate (tc) application by parents” that you will certainly find useful for specific scenarios:

School Transfer Certificate Application for Relocation Purposes by Parents

To, The Principal, [School Name], [School Address], [City], [Date]

Subject: Application for School Transfer Certificate due to Relocation

I am [Your Name], parent of [Child’s Name], studying in class [Class and Section] in your esteemed institution. I am writing this letter to request the issuance of a transfer certificate for my child due to our family’s relocation.

Due to an unavoidable change in my job, I have been transferred to [New City Name]. Consequently, our entire family must move to the new city to settle there. In light of this situation, I request you to kindly issue the transfer certificate for my child at the earliest possible date, as it will be required for seeking admission in a new school in the new city.

I am grateful to the entire school faculty for their dedicated efforts in providing an excellent educational environment for my child. We will always cherish the memories and values learned at this school.

Kindly consider my request and provide the transfer certificate at the earliest. I will clear any pending dues before collecting the certificate.

Thank you for your understanding.

Yours sincerely,

[Your Name] [Your Address] [City] [Contact Number]

Application for Transfer Certificate Due to a Change in Curriculum by Parents

Subject: Application for Transfer Certificate Due to Change in Curriculum by Parents

I, [Your Name], am writing this application to request a transfer certificate for my son/daughter, [Child’s Name], who is currently studying in Class [Class] Section [Section] of your esteemed school. Due to certain personal reasons, we have decided to change the curriculum for our child and have decided to enroll him/her in a different school that follows the desired curriculum.

Our decision stems from the belief that the new curriculum will be more suitable for our child’s future goals and aspirations. We are immensely grateful for the excellent academic foundation and moral values that your school has provided to our child during his/her time here.

I kindly request you to issue the transfer certificate at the earliest, as we need to complete the admission process at the new school as soon as possible. I understand that there may be formalities and fees associated with the issuance of the transfer certificate, and I am ready to complete them as required.

Thank you for your understanding and assistance in this matter. We will always cherish the memories and experiences that our family had at your esteemed institution.

[Your Name] [Your Address] [Contact Number] [Email ID]

Requesting a School Transfer Certificate Application for Health Reasons by Parents

Subject: Request for School Transfer Certificate due to Health Reasons

I, [Your Name], father/mother of [Student’s Name], who is currently studying in class [Class and Section] in your esteemed school, kindly request you to issue a transfer certificate for my child on account of health reasons.

Due to some unforeseen health complications, our family doctor has recommended us to change our current place of residence for the betterment of my child’s health condition. Consequently, we have decided to shift to a different city and hence, my child will not be able to continue their education at your esteemed institution.

I would like to express our sincere gratitude for the exceptional guidance and support provided by your school in nurturing my child’s academic growth so far. It is with a heavy heart that we have to make this decision and request your kind cooperation in this matter.

Kindly issue the transfer certificate for my child, [Student’s Name], at the earliest to facilitate a smooth transition to the new school. I have cleared all the outstanding fees and dues.

[Your Name] [Father/Mother of Student’s Name] [Address] [Contact Number]

Application for School Transfer Certificate Following Disciplinary Issues by Parents

To, The Principal, [Name of the School], [Address], [City, State, Pin Code]

Subject: Application for School Transfer Certificate following Disciplinary Issues by Parents

I, [Your Name], parent of [Student’s Name], who is currently studying in Class [Class and Section] at your esteemed school, am writing this application to request the issuance of a Transfer Certificate for my child.

My son/daughter has been facing disciplinary issues at school due to the interference of his/her parents. We deeply regret our behavior and the impact it has had on the school environment and our child’s education. We understand the importance of maintaining discipline, and we take full responsibility for our actions.

We have realized that our involvement has caused unnecessary disruptions, and it is in the best interest of our child and the school that we seek admission in another institution. Hence, I request you to kindly issue a Transfer Certificate for [Student’s Name] at the earliest, so that we can initiate the admission process in another school without any delay.

I appreciate your understanding and cooperation in this matter, and I assure you that we will not repeat such behavior in the future. Kindly consider our request and do the needful.

Thanking you.

[Your Name] [Contact Number] [Address] [Date]

School Transfer Certificate Application Due to Financial Constraints by Parents

Subject: Application for School Transfer Certificate Due to Financial Constraints

I, [Your Name], am the father/mother of [Student’s Name], a student of class [Class and Section] in your esteemed school. I am writing this application to inform you about the financial constraints our family is currently facing, and to request a transfer certificate for my child.

Due to the ongoing economic crisis, I have been facing severe financial difficulties, which have adversely affected our family’s income. As a result, we are unable to afford the school fees and other expenses associated with my child’s education at your esteemed institution. It is a tough decision for us, but we have decided to move our child to a more affordable school to continue their education.

In light of these circumstances, I humbly request you to kindly issue a transfer certificate for my child, [Student’s Name], so that we can complete the admission process in the new school without any delay. We will always be grateful for the quality education and nurturing environment provided by your esteemed school, which has played an essential role in my child’s growth and development.

I hope you will understand our situation and approve our request at the earliest. Your kind support in this matter would be highly appreciated.

Thanking you,

[Your Name] [Contact Number] [Address]

How to Write School Transfer Certificate (TC) Application by Parents

Some writing tips to help you craft a better application:

• Begin with the subject line: Mention “Application for Transfer Certificate” or “Request for School Transfer Certificate” as the subject.
• Address the principal: Start the application by addressing the principal of the school and use a formal salutation like “Respected Sir/Madam” or “Dear Principal.”
• Introduce yourself: Briefly introduce yourself as the parent or guardian of the student and mention your child’s name, class, and section.
• State the reason for transfer: Clearly state the reason for requesting the transfer certificate, such as relocation, better educational opportunities, or any other personal reasons.
• Mention the last date of attendance: Provide the date on which your child will be attending the school for the last time.
• Request for academic records: Along with the transfer certificate, request for your child’s academic records, report cards, and any other relevant documents to ensure a smooth transition to the new school.
• Provide contact details: Include your contact information, such as phone number and email address, for any further communication or queries from the school.
• Express gratitude: Thank the principal for their time and consideration in processing your request.
• End with a closing statement: Close the application with an appropriate statement like “Yours sincerely” or “Yours faithfully” followed by your name and signature.
• Proofread and edit: Double-check the application for any spelling or grammatical errors before submission to ensure a professional impression.

Related Topics:

• Teacher Sick Leave Application to Principal
• Sick Leave Application during Exams
• Student Leave Application for Mother’s Illness

View all topics →

I am sure you will get some insights from here on how to write “school transfer certificate (tc) application by parents”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Application for TC: Samples, Format, How to Write?

Anjana Reddy ,

Mar 4, 2024

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An application for TC (transfer certificate) is written formally to the head of the institution. TC is an official document that authenticates that the student is no longer a student of the particular institution and is free to join another institution.

Application for TC (Transfer Certificate) is a written letter requesting a transfer certificate (TC Certificate) to move from one school to another. Students can also request a TC after their class 10th and 12th exams. A TC is a document that serves as proof to note from the school where the student has last studied.

Without this document, the student cannot join another school, college, or institution. The case is the same for colleges and private universities; the document is mandatory. Parents can also apply for TC for their children in unique scenarios, such as job transfer, relocation, or dropout.

Table of Contents

Application for TC - Download Sample PDFs

Application for tc - samples and format, format for writing an application for tc, points to include in transfer certificate letter.

The transfer certificate has a standard format that is widely followed. The PDFs of the above TC application are in the table below. These can be downloaded and used for future purposes. 

Note: Some high schools require no application forms to provide transfer certificates as they are limited to only high schools. The students receive their transfer certificates when they collect their original mark sheets.

Also Check : 10 Prioritization Techniques for Student Productivity

Application for TC must be clearly addressed. Additional paperwork may be required by the school or college, such as a copy of the student's most recent report card or a letter from the student's new school or institution. If the student is qualified, the school or college will assess the application and award the TC.

• Application for TC after 10th
• Application for TC after 12th
• Application for TC due to Parent's Job Transfer
• Application for TC from School due to Relocation
• Application for TC for Dropping Out
• Application for TC from college after 1st year

1. Application for TC after 10th

Application for TC from the school principal must be precise. Students must pay attention to the address, date, subject, salutation, and subscription. The body can have details on the reason for asking for the transfer certificate and the level of urgency.  

Here is the format to write application for TC after 10th:

From                                                                                                                   Place:

Name                                                                                                                  Date: 

The Principal,

School Name,

School Address.

Sub : Request for Transfer Certificate (TC)

Respected Sir/Madam,

This is a request letter for my transfer certificate. I __________(name) completed 10th class in this academic year and I am going to join in 12th standard, for that I need my school transfer certificate.

So I am requesting you to please issue my transfer certificate.

Thanking you.

Yours Obediently,

_____________.

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2. Application for TC after 12th

Application for TC from school principal requesting for school leaving certificate for admission into college. The mark sheet for class 12 must be attached along with the letter. Name, address, and subject must be clear. Besides, the body must describe the need for the TC. 

The sample to write application for TC after 12th is as follows:

From:                                                                                                                   Place:

Name:                                                                                                                  Date:

Sub: Application for Transfer Certificate (TC)

With all your support and guidance, I (name) have completed my 12th standard in the year (mention year and batch). 

Now I am going to join college for further studies, so I need my transfer certificate, board marks list, and study certificate.

I have paid all my fee dues, so I am requesting you to please arrange my certificates.

Thanking you,

Yours sincerely,

____________.

Also Check : 6 Coping Strategies For Student Mental Health

3. Application for TC due to Parent's Job Transfer

Application for TC from school principal by parents due to job transfer to another place. The writer must again remember the spacing of address, date, salutation, and subscription. It must be in the same line and should be justified, that is, to have uniformity. The body can have one or two paragraphs, and exaggeration must be avoided.

The sample to write application for TC due to parent's job transfer is as mentioned below:

Sub : Application for Transfer Certificate (TC) due to Job Transfer

I am (your name), and my son/daughter (son/daughter’s name) is studying in class 8 at your school. I recently transferred to (state/country) for my work. In the next 20 days, I have to join there. We are moving there on (date).

I am also attaching my transfer certificate here. In the meantime, I will clear the academic fees for this session. My ward has to join the school there on (date). Therefore, I kindly request you grant the TC. 

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4. Application for TC from School due to Relocation

Application for TC from school principal requesting a school leaving certificate due to change of residence. Parents can stick to the reason behind the application. It must be noted that in schools, applications submitted by parents are considered with better credibility than the ones written by the students.

A sample application for TC from school due to relocation is as follows:

School Address .

Sub : Application for Transfer Certificate (TC) due to Relocation

I am (your name), and my son/daughter (son/daughter’s name) is studying in class 5 at your school. We are shifting our residence from (location) to (location). This new place we are moving to is far from school; my child won’t be able to travel 4 hours daily to attend school. 

We plan to admit her/him to a new nearby school. I am attaching the residential proof of our new address. 

Hence, I request you grant her the transfer certificate (TC) so we can initiate her admission process in the new school. 

Also Check :  10 Tips for Staying Focused and Productive as A Student

5. Application for TC for Dropping Out

An application for TC from school principal must be appropriately addressed. Parents usually apply for this kind of TCs. However, parents must ensure they appropriately enter the student's name and details. 

Application for TC for dropping out sample is as follows:

From:                                                                                                                 Place:

Name:                                                                                                                 Date:

Sub: Application for Transfer Certificate (TC) for Drop Out

I am (your name), and my (son/daughter’s name) is studying in class 9 at your school. Due to family issues and financial trouble, we won't be able to carry forward our child's education at this institute. 

We plan to resume her/his studies once everything is back on track and stable. Till then, we prefer homeschooling. 

Hence, I request you grant her the transfer certificate (TC) so that he can join the school once everything is revived. 

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6. Application for TC from College after 1st Year

An application for TC from college must be appropriately addressed to the principal. Students usually apply for this kind of TCs. However, students must ensure they appropriately enter their name and details. 

The format to write an application for TC from college after 1st year is mentioned below:

College Name,

College Address.

Sub: Application for Transfer Certificate (TC) after 1st Year

Respected Sir/Madam, 

I (name) am a student of B.Sc Physics in your college. I was always interested in pursuing B.Tech, but last year, I couldn’t crack the entrance exam due to high cutoffs. 

However, this year I have completed the JEE Main exam and, on my eligibility, acquired a seat in B.Tech at IIT Delhi. 

To join IIT Delhi, I must present my TC from the existing colleges as specified in the documents. Therefore, I humbly request you consider my request and grant me the TC. 

Yours faithfully,

When writing an application for TC, it is essential to be clear and concise. The name of the student and the justification for the TC request should be included in the application. 

• Details of Sender: The sender’s details must be specified, such as the name, address, and date.
• Details of the Receiver: Reciever’s details should be precise, like to whom it is addressed, the designation of the receiver, and the address. 
• The Subject of the Letter: It should be precise, addressing the issue of the letter.
• Content of the Letter: The letter's content should include the purpose and reasons for sending the letter. 
• Ending the Letter: The ending should include a proper salutation, such as faithfully, sincerely, or obediently. 

The purpose of the application is to release the student from the current school to admit into a different school. Points to remember while writing a transfer certificate application are:

• Reason for applying:  Students should mention a clear and genuine reason why they need a leaving certificate.
• Request for TC:  Application for the certificate to the school principal or class teacher and specify why getting the TC is important.
• Added documents for admission to other institutes:  Attach the required documents demanded by another school/institute to get admission.
• Specify the date on which certificates should be issued:  Students can request a particular date or an earlier date to avoid difficulties.

Now that students know what details need to be included in the TC application letter, they can refer to these letters and use them per their requirements.

How do you take TC from school?

How many times can we take TC from school?

What is a transfer certificate in school?

Why is TC needed?

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How to Write a Transfer Certificate Application Letter + Samples

Transfer certificate applications or TC applications are letters sent to a school to request a transfer of your certificates. The main reason for sending this letter is to release a student from a current school to enable them to start or continue their studies in another school. 

Without a proper transfer certificate, gaining admission into a new school may prove harder than normal. These letters are necessary regardless of the level of study. This means whether or not you’re transferring from one college to another, you will need a transfer letter from the dean of your current college. 

TC applications aren’t only sent when you need to leave a school in the middle of an academic session, they’re also necessary if you’ve completed your studies in a school and need to further . In this case, your letter would be a “College Leaving Certificate” (CLC), “Migration Certificate,” or a “School Leaving Certificate” (SLC). 

If you have no interest in changing schools, you may not need this letter. But if for any reason, you’re changing locations and therefore need to change schools, a transfer certificate is something you must apply for. 

Transfer certificates can be written by either you or your guardians. This depends on your level of study and the reason for the transfer. If you’re leaving for college, it is normal that you’d write the application yourself. But if you’re leaving in the middle of an academic session due to a relocation, your guardian may need to write this letter on your behalf. 

In this article, we’ll discuss everything you need to know about transfer certificates and how to write them. We will also include some samples to help you write the best transfer certificate applications.

READ MORE: How to Write a Notarized Letter + Samples

Tips for Writing a Transfer Certificate Application

• Address it to the right recipient: One of the most important things to note when writing a TC application is to address it to the right recipient. If you do this correctly, you’ve crossed the first hurdle. When addressing a TC application letter, you must find out the person responsible for issuing the request. If you are transferring colleges, then your letter should be addressed to the dean. If you are changing middle schools, then the head teacher may be the most appropriate person. 

The letter should be addressed to the recipient using their honorifics and not their names. This means if you’re writing to the Dean, your letter should be addressed as “Dear Dean,” If you’re unsure who will receive the letter, or you’re sending it to the school and no one in particular, you can address it, “To Whom It May Concern,” but this should only be considered as a last resort.

• Address the school: When writing TC applications, you must remember that it is a formal letter; as such, it should follow all the etiquette necessary when writing formal letters. And addressing your letter to the right recipient is one of these etiquettes. The first thing you should do when writing your application would be to write the address on the top left corner of your article. 
• Introduce yourself : Your letter should begin with a brief introduction. This introduction should include the relevant information needed to identify you. This can be your school identification number or anything that proves you’re who you say you are. Also, if you’re writing this letter on behalf of someone, you must introduce yourself and the person in question.
• State the reason : In this section of the letter, you should state the reason(s) you’re requesting the transfer certificate. If your guardian has been relocated and you need to change schools, state this in the letter. If you intend on furthering your studies and a school leaving certificate is one of the necessary documents, also state this in your letter. 

When stating this, do not make the mistake of going overboard with the explanations. Ensure all the facts and relevant information are stated as succinctly as possible.

• Add relevant documents: If the school requires any documents to be added to the transfer certificate application letter, ensure the certificates are added. Doing this saves you the stress of writing multiple letters and hastens the whole application process. Some document requests may include a copy (or the original) of the student’s ID, if you’re writing on behalf of your ward, you may also be requested to include a copy of a valid ID. The school may also request copies of the student’s results. These are some of the most important documents that are frequently asked for.
• Specify dates if necessary: Including the dates in your letter passes a sense of urgency to the recipient. Include the dates you’re expected to resume in your new college and ask that the request be handled as a matter of urgency. If you’re no longer in the school, you can also include the year you were in session, making it easier for the recipient to sieve through and locate your information.
• Write professionally: It is important to remember that this is a formal letter and as such, should be written professionally. This means your letter should be free from grammatical errors, and the details must be factual and accurate.
• Close and Sign the letter: After writing the letter, the last step should include your professional closing remarks , name, and signature. If you’re able to sign this letter manually, you should. If not, your name and the closing remark will suffice. 

How to Write a Proof of Income Letter (+ Free Samples)

Transfer Certificate Application Sample from Student

Transfer certificate application sample from relocating student.

How to Write Authorization Email to Collect Documents and Samples

College Leaving Certificate Sample Letter

Transfer application from parent.

When writing transfer certificates, ensure to include the necessary details to handle your request faster. Also, bear in mind that the conditions that would require a transfer letter vary, as such, you would need to edit the samples to suit your needs. 

Check out more Transfer Certificate Application Letter Templates and Samples

About The Author

Jim Blessed

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• Certificates and Other Documents /

Transfer Certificate

• Updated on  
• Sep 29, 2022

Planning to change your current school or university to join a new one? Well, in that case, you must be aware of the importance of a Transfer Certificate . A Transfer Certificate or TC is like a School Leaving Certificate, which is issued when the student is planning to change his or her school or institution. While school leaving certificates are mainly for those planning to change schools, it is for those who wish to change universities or shift from a school to a college. To know more about the Transfer Certificate or TC certificate, its samples, application format and more, read this blog. 

This Blog Includes:

What is a transfer certificate, need of transfer or tc certificate, transfer certificate format, application format, things to include in a tc certificate application, general application example, transfer certificate samples .

Also Read: Internship Certificates: Meaning, Format and Samples

It is a documentary proving that is issued by the in-charge institution to a student when the student decides to leave that institution. It essentially includes personal details of the student like – date of birth as per record of the college, passing details, program studied at the in-charge institution, fees details, parents details and occupational records. This certificate specifies that the student has no pending dues and has cleared all exams they appeared for. It also acts as a Conduct Certificate . It serves as proof of the fact that a student is enrolled in only one college/ school at a particular time. 

Also Read: School Leaving Certificate

The primary purpose is to ensure that at a given time a student is enrolled in one particular institution only. It ensures that the student has cleared all the dues of the institution they were formerly a part of. It also establishes the conduct of a student. A Transfer Certificate or a TC certificate is needed, even if the student goes to the same university for a master’s degree. Many institutes charge a nominal fee for providing the transfer certificate. It is usually signed by the governing body’s registrar.

Know the difference between Conditional vs Unconditional Offer Letter

It is an essential document issued by your school/university in case you wish to transfer or take admission to a new school or college. Here is the format of a TC certificate:

The format for writing an application for the issuance must elucidate the reasons in a clear and concise way. The application must be written in a formal manner.

Understand the Difference Between Certificate and Diploma

The purpose of the application is to get one so that the student from the current school/ university is eligible to join other institutes. The application is usually written by parents/guardians or students themselves. However, while writing an application, certain points must be taken into consideration, which includes: 

• Application Reason: Students must clearly specify the genuine reason why they need a TC.
• Request for TC:   Students must clearly specify why it’s very important to get the TC.
• Added documents for admission to other institutes: Students must attach the required documents demanded by another school/institute to get admission.
• Particularize the date on which certificates should be issued: Students can also specify a date to avoid delays.

And finally, a concluding line, thanking the concerned authority. 

Read about the details of the Bonafide Certificate

The Principal,

(Name of the School)

Date: _____

Subject: Application for Transfer Certificate

Respected Sir/Madam,

Therefore, I request you to kindly issue me my school transfer certificate Application. I will be really obliged to you.

Thanking You!

Yours Sincerely,

Having understood the basic details related to writing an application, you may now have a look at some of the samples that will help you gain an overview:

Application to the School Principal Requesting to Issue Transfer Certificate

To, The Principal, St. Xavier’s School, Ranchi

Date: 1st January 2021

With due respect, I would like to state that I completed my Class 12th from your school St. Xavier’s School in March 2019 with First Division. I have no pending dues to clear and furthermore, I have cleared my dues with the Library department as well

Thanking You! Yours Sincerely, Rhea Kapoor 94XXXXXXXX Moore Avenue, Ranchi

Check out What is Character Certificate?

Application for School Transfer Certificate Due to Father’s Job Got Transferred to Another Place

To, The Principal, St. Xavier’s School, Ranchi.

Date:1st January 2021

With due respect, I would like to state that my father has been transferred to Bokaro. He has to join there for his job within 10 days. We are going to shift the coming Sunday, i.e. the 15th of this month. Therefore, I request you to kindly issue me my school transfer certificate, so that I would be able to join a new school there.

I have cleared all my pending dues and returned all the library books.

Application Letter to the School Principal Requesting for School Leaving/Transfer Certificate from Parents

To, The Principal, Good Shepherd School, Ranchi. Date: 26th October 2021

Subject:  Application for School Leaving Certificate

Dear Sir/Madam,

With all due respect, I, Anil Kumble, father of Rani Kumble, class 9th D, would like to request that you kindly provide the Transfer Certificate to my kid. We have relocated to Saranraj Serenity Near Maithili Apartment, which is 30 kilometres away from your prestigious school. My youngster is unable to manage her schedule correctly due to the commute distance. As a result, we’ve located a new school for her close to our home.

Kindly issue the transfer certificate for my child as soon as possible so that we can proceed with the admission process there. Your support will be highly appreciated.

Thanks for your consideration.

Yours Faithfully, Anil Kumble Father of Rani Kumble Class: 9th D Roll Number: 32

A TC is evidence that a student has left the school. Every time you decide to transfer to a different high school or college, you must submit a TC application. Include a justification for your application, a request for the certificate, and the date of issuance in your TC. Keep the aforementioned advice in mind when you construct your application to get your TC without any problem!

Related Articles

The transfer certificate is the same as the school/college leaving certificate. This is also issued when a student wishes to go from an institution either after completing studies or in between.

TC The full form transfer certificate is the school or college departure document that a student needs if he or she is moving schools/colleges or enrolling in another school/college for any unavoidable cause.

Provisional/Degree certificate of the last course you studied. Current Marksheet or Final Marksheet. Fees statement (proof that you’ve paid the fees). Adhar Card.

The Transfer Certificate is issued by the school principal . 

Yes, many colleges in India require a transfer certificate especially when you plan to pursue your PG in a different institution.

The purpose of a TC is to ‘release’ a student from one institution so that they can join another.

To write an application TC (Transfer Certificate) from school or Transfer Certificate from school and college, follow the steps below: -Write the details of the person (School Principal) who will issue the TC, along with the institute name and address. -Mention date -Write the subject line -Now, write the actual matter and reason for TC -Write for pending dues -Close the application with Thank you and your name and details

We hope you are now familiar with the basics of writing an application for a Transfer Certificate or TC certificate. If you need any help regarding admissions to college abroad or career counselling, get in touch with our experts at Leverage Edu !

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How To Write A Letter To Principal For Transfer Certificate

Writing a application for TC is a formal way of making a request. It ensures that your request is taken seriously and given due consideration. A letter helps to clearly state the purpose of your request for a TC. It can include details such as the reason for leaving the school, the date from which the TC is needed, and any other relevant information.

Letter Writing Format

Writing a letter to the principal for a Transfer Certificate (TC) can be straightforward if you follow these steps.

Start your letter with a formal greeting, addressing the principal by name and position.

Clearly state the reason for writing the letter, which is to request a Transfer Certificate.

Provide the necessary information for the TC, including your full name, class/grade, roll number, and the date you plan to leave the school.

Briefly explain the reason for leaving the school. This could be due to relocation, admission to a different school, or any other personal reason.

Request a response from the principal to confirm receipt of the letter and the expected date of issuance of the TC.

Thank the principal for their time and consideration and express appreciation for the education and experiences received at the school.

End your letter with a professional sign-off, such as "Sincerely," followed by your name and position.

Letter Requesting Principal For TC Due To Father’s Job Posting

Sainik Public School

Dhaula Kuan

20 February 2023

Subject-Request for Transfer Certificate

I, Shreya Das, studying in class 10, am writing to request a Transfer Certificate (TC) for myself as I will be leaving your school due to my dad's job posting to another state. Our family is relocating to Kolkata next month, which means that I will have to continue my education there.

I have had an excellent experience at this school, and I have learned a lot from my teachers and classmates. But we need to move with my dad. Therefore, I request you to kindly issue my Transfer Certificate, as it is a requirement for me to continue my education at the new school.

I would like to take this opportunity to express my gratitude to you and the staff for the quality education that I have received at this school. The knowledge and skills that I have gained here will undoubtedly help me in my future academic pursuits.

Please let me know if any further information is required from my end to process my request. I will be happy to provide any information or documents needed.

Letter Requesting Principal For TC Due To Family Relocating

Pratham Public School

I, Anmol Malik, studying in class 9, am writing to request a Transfer Certificate (TC) for myself as my family is relocating to a new city. Due to this, I will have to continue my studies in a different school, and therefore, I need the TC from your school.

I have had a wonderful experience at this school, and I will always cherish the memories that I have made here. I have learned so much from my teachers and peers, and I will always be grateful for the education that I have received.

However, due to the unforeseen circumstances, my family is moving to a new city, and I need to continue my education there. I would like to request you to kindly issue my Transfer Certificate, which is a necessary document for admission to the new school.

I would also like to take this opportunity to express my gratitude to you and the staff for your unwavering support and guidance throughout my academic journey at the school. I am confident that the knowledge and skills that I have gained here will help me in my future academic pursuits.

Please let me know if there is any further information or documentation that I need to provide to expedite this process.

Anmol Malik

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How to get your Transfer Certificate: A Step-By-Step Guide with 6 samples

Application for tc.

‍Are you in the process of transferring schools and wondering how to get your Transfer Certificate (TC)?

Obtaining a TC is essential in transferring schools, as it provides a record of your academic history and achievements and is required for your new school enrollment. However, the application process can be confusing and overwhelming.

This guide aims to make getting your TC as simple as possible by providing a step-by-step application guide and sample formats. 

Keep reading to learn everything you need to know about getting your Transfer Certificate and take the first step towards a smooth school transfer.  

On this page

• What is a TC
• Benefits of application for tc
• Sample formats of application for tc
• What is to be included in an application for tc
• How to make an application for tc

What is a TC?

A transfer certificate or TC is essential for students who wish to move from one school to another. The new School requires proof that the student has attended the previous School and cleared all dues. Applying for a transfer certificate can be a daunting task for many. In this blog, I'll discuss applying for a transfer certificate in a step-by-step guide, along with some tips and benefits of applying for a TC.

What is an Application for TC?

A Transfer Certificate, also known as a School Leaving Certificate, is an official document issued by a school to a student transferring to another school. The document contains important information about the student's educational records, including their academic history and any achievements or awards earned at the School. 

An Application for Transfer Certificate is a formal request made by a student or their parent/guardian to the School, asking for the issuance of this document.

It is usually a single-page document containing basic information about the student, such as name, Date of birth, address, phone number, and other details. The application also contains a statement from the student that they have cleared all the school dues and are ready to leave.

It is important to note that an application for TC is not the same as a transfer application. A transfer application is a document used to apply for admission to a new school. An application for TC is only used to get a transfer certificate from the current school.  

How to Submit Your Application for School Leaving Certificate with Samples .

Benefits of Application for TC.

There are many benefits to applying for a transfer certificate. 

• Ensures educational continuity by providing a record of academic history and achievements
• Helps with future academic opportunities, such as higher education or scholarships
• Serves as proof of education for career advancement
• Provides official documentation for change of address and legal requirements
• Helps with record-keeping and verification of enrollment at a new school
• It is a legal document of the student's academic history and qualifications from the previous School.

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Transfer certificate samples

Sample 1 - Application to the School principal requesting a transfer certificate

Subject: application to the principal for TC

I am writing to request a Transfer Certificate (TC) as I will be transferring to [New School Name] on [Date]. I am currently a student at [School Name], and my student ID is [Student ID].

I'm sharing the following documents with this letter here:

• Proof of enrollment at [New School Name]
• A copy of my student ID
• A copy of my birth certificate
• Passport-size photographs of me

I understand that there may be fees associated with the issuance of a TC, and I am prepared to pay any fees required. I would appreciate it if the TC could be issued as soon as possible, as the enrollment process at [New School Name] requires it.

Thank you for your time and assistance in this matter. I look forward to hearing from you soon.

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Sample 2 - Application for Transfer Certificate from College to another College.

Dear [Registrar's Name],

Subject: application to Registrar for TC

I am writing to request a Transfer Certificate (TC) as I will be transferring to [New College Name] on [Date]. I am currently a student at [College Name], and my student ID is [Student ID].

• Proof of enrollment at [New College Name].
• A copy of my student ID.
• A copy of my graduation certificate from the prior year.
• Any other required documents by the college

I would appreciate it if the TC could be issued as soon as possible, as the enrollment process at [New College Name] requires it.

I am grateful for all the support and guidance provided to me during my time at [College Name].

Sincerely  

How to Craft an A+ Application to Principal for Sick Leave for school

Sample 3 - application for TC by parents for changing School 

To  The Principal [Principal's Name]  [School Name]  [School Address] Dear [Principal's Name], Subject: application to principal for TC

I am writing to request a Transfer Certificate (TC) for my child [Student's Name], as we will be transferring to [New School Name] on [Date]. [Student's Name] is currently a student at [School Name], and their student ID is [Student ID].

I understand that there may be fees associated with the issuance of a TC, but I want to assure you that we do not owe any fees to the School.

I would appreciate it if the TC could be issued as soon as possible, as the enrollment process at [New School Name] requires it.

I am grateful for all the support and guidance provided to [Student's Name] during their time at [School Name].

Sincerely, [Your Name] (Parent's Name) [Your Signature]

Enclosed: -Proof of enrollment

• Birth certificate
• Academic records
• No dues certificate from the concerned departments.
• Passport size

Sample 4 - Application for TC after 12th in English to School Principal by the student.

Dear [Principal's Name],

Subject: application to principal for TC

I am writing to request a Transfer Certificate (TC) as I have recently graduated from [School Name]. I am a former school student with student ID [Student ID].

I'm sharing the following documents with this letter here for you:

• A copy of my graduation certificate
• My academic records from [School Name]
• No dues certificate from all the concerned departments
• Any other required documents by the school

I would appreciate it if the TC could be issued as soon as possible, as I am planning to pursue higher education, and the TC is required for the enrollment process.  

I want to express my gratitude for all my lovely memories and experiences at [School Name]. The education and guidance provided by the school have been invaluable in shaping me into the person I am today. I am grateful for the positive impact [School Name] has had on my life, and I will always cherish the memories I have made here.

Sincerely, [Your Name]

Sample 5 - Student application for TC after 12th in Hindi to School principal.

मैं आपसे अपने नवीनतम स्कूल से स्थानांतरण प्रमाण पत्र (टीसी) का अनुरोध करने के लिए लिख रहा हूँ। मैं [स्कूल का नाम] का पूर्व छात्र हूँ और मेरा छात्र आईडी है [छात्र आईडी]।

मैंने इस पत्र के साथ निम्नलिखित दस्तावेज़ संलग्न किए हैं:

• [नया स्कूल का नाम] में प्रवेश की पुष्टि प्रमाणपत्र
• मेरे छात्र आईडी की प्रति
• मेरे जन्म प्रमाणपत्र की प्रति
• [स्कूल का नाम] से मेरी शैक्षिक रिकॉर्ड
• [स्कूल का नाम] से कनडक्ट प्रमाणपत्र
• मेरे पासपोर्ट साइज़ फोटोज़

मैं समझता हूँ कि टीसी को जारी करने के लिए शुल्क हो सकते हैं, लेकिन मैं आपसे यह बताना चाहता हूँ कि मुझे कोई बकाया शुल्क नहीं है।

मैं चाहता हूँ कि टीसी संभव समय पर जारी किया जाए, क्योंकि मैं [नया स्कूल का नाम] में प्रवेश करने की प्रक्रिया में टीसी की आवश्यकता होती है।

मैं [स्कूल का नाम] में किए गए सभी सुंदर यादों और अनुभवों के लिए आभार व्यक्त करना चाहता हूँ। स्कूल द्वारा प्रदान की गई शिक्षा और निर्देशन ने मुझे आज के व्यक्ति को बनाने में अहम योगदान दिया है। मैं [स्कूल का नाम] के समय के सफलता के लिए धन्यवाद करता हूँ और मैं यही करेंगे यादों को सदकुश रखता हूँ।

आपके समय और सहयोग के लिए धन्यवाद। मैं शीघ्र ही आपसे संपर्क करने की उम्मीद रखता हूँ।

सम्मानपूर्ण, [आपका नाम]

Sample 6 - Application for TC by Guardian  

I am writing to request a transfer certificate on behalf of my ward [Student's Name], as he/she is planning to continue his/her education elsewhere. His/her enrollment number is [Enrollment Number], and he/she has been a student in the [12th/Specify class] class for [Duration of Study].

The reason for the transfer is [Reason for Transfer]. He/She has completed all the necessary formalities and cleared all dues. He/She has also returned all the library books and received no dues certificate from the concerned department.

Please issue the transfer certificate soon, as my ward plans to be admitted to another institution/college. I would appreciate it if you expedited the process of issuing the certificate.

Thank you for your time and consideration. I look forward to hearing from you soon.

Enclosures: [Mark sheet of the last examination passed, No Dues Certificate]

What is to be included in an application for a TC letter

When writing a letter to request a Transfer Certificate (TC), there are a few key points that should be included to ensure that your request is complete and precise:

• Your details: Include your name, address, contact information and student ID.
• The reason for your request: Explain why and mention that you are transferring to another school.
• The Date you need the TC: Specify the Date by which you need the TC and provide the name and address of the new school.
• A list of the documents you have enclosed: Mention the list of documents that you have enclosed along with the letter like proof of enrollment, ID proof, address proof, conduct certificate, academic records etc.
• A polite request for the TC: Request the School to issue the TC as soon as possible while being polite and respectful in your tone.
• A statement of understanding of the School's policies: Mention that you understand the School's policies regarding the issuance of TCs and that you are aware of any fees that may be required.
• Contact information for follow-up: Provide your contact information so the School can reach out to you in case they need additional information or have any questions.
• Your Signature: Sign the letter and make sure to have a copy of the letter for your reference.

By including these essential points in your letter, you can ensure that your request for a TC is clear, complete, and professional.

How to write a TC application for school in English?

Here are the steps you can follow which will help you get a TC smoothly and efficiently:

• Gather all necessary documentation:  Before applying for a TC, ensure you have all the necessary documentation, such as proof of enrollment at the new School, identification documents, and any other required forms. 
• Please submit your application on time:   This will ensure you have enough time to address any issues that may arise and avoid delays.
• Follow the School's instructions:  Be sure to read and follow the instructions provided by your School to ensure that your application is completed correctly.
• Please keep a copy of your application:   This can be helpful in case there are any issues with your application and you need to refer back to it.
• Keep in touch with the School:  keep in touch with the School to address any questions or concerns.

Essential Documents to Submit with Your Application for TC

When applying for TC, it is vital to ensure that all the necessary documents and certificates are included. 

• Proof of enrollment at the new School
• Identification documents (such as passport or birth certificate)
• Student's academic records from the previous school
• Conduct certificate from the previous School
• Address proof of student and parents
• Passport-size photographs of the student
• Any other forms or documents required by the School
• Any certifications or awards earned by the student at the previous School
• Any legal documents like a court order if the student is under legal guardianship.
• Any medical reports if the student has any special needs.

Following the steps in this guide will help make sure that you have everything you need to apply for your Transfer Certificate. Applying for a TC can be confusing and overwhelming, but with this helpful guide, you will be able to obtain your TC with ease.

For further examples of application formats or any other questions you may have about transferring schools, reach out to us and we would be happy to help.

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To apply for leave from school, you will typically need to submit a written request to your principal or other school administrator.

This request should include the dates of the leave, the reason for the leave, and any other relevant information, such as whether you will be able to complete your assignments while you are away. In some cases, you may also need to provide documentation, such as a doctor's note, to support your request for leave.

It is generally a good idea to apply for leave as far in advance as possible, to allow the school time to make any necessary arrangements. The specific timing will depend on the policies of your school and the reason for the leave. For example, if you are requesting leave due to a medical emergency, you may need to apply on shorter notice.

The decision to approve or deny a request for leave is ultimately up to the school administration.

Factors that may be considered include the length of the leave, the reason for the leave, and the potential impact on the student's academic progress.

In some cases, the school may require the student to make up missed work or may have other requirements in order to grant the leave.

If your request for leave is denied, you may have the option to appeal the decision. The process for appealing a decision will vary depending on the policies of your school and the reason for the denial. It may be helpful to speak with a school administrator or guidance counselor to discuss your options.

It is generally acceptable to request leave for the purpose of traveling or vacationing, as long as the request is made in advance and the dates of the leave do not conflict with important school events or exams. However, the school may have specific policies in place regarding the timing and length of such leaves, and may require the student to make up missed work upon their return.

Taking a leave of absence may affect your academic standing or eligibility for extracurricular activities, depending on the length of the leave and the school's policies. It is important to discuss any potential impacts with the school administration before making a request for leave, and to follow any specific requirements for making up missed work or staying current with coursework.

In some cases, the school may require documentation to support a request for leave.

This could include a doctor's note if the leave is due to illness, or other documentation such as a letter from an employer or a court order if the leave is related to a personal or family emergency.

It is important to provide any requested documentation in a timely manner, as this can help to support your request and ensure that it is processed smoothly.

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The school may have specific policies in place regarding the timing and length of such leaves, and may require the student to make up missed work or meet other requirements upon their return.

It is important to discuss the request with the school administration in advance, and to provide any necessary documentation to support the request.

If you need to extend your leave of absence after it has already been approved, it is important to communicate the situation to the school as soon as possible.

The school may be able to grant an extension, but may also have specific requirements in place for making up missed work or staying current with coursework.

It is important to follow any specific procedures for requesting an extension and to provide any necessary documentation to support the request.

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Transfer certificate | 6 things you need to know with samples!

Planning to leave your current school or university and join a new one in that case, you will definitely need a transfer certificate. if you want to write it in a crisp and clear fashion, read this blog and understand what it is, what it should include, and what it should look like, table of contents, introduction, what is a transfer certificate (tc), why is a transfer certificate needed, application, things to include in your application, what to do after getting the transfer certificate, key takeaways.

Shifting from one school or college to another is a part of almost every student’s academic journey. One of the biggest challenges students face during this transition is to gather all the required documentation before transferring. A transfer certificate, or TC, is one of the most important documents you will need to switch to a new school or college. 

So to help you get a TC easily, we have shared everything you need to know about it in this blog. But wait! Before we tell you how to file your application for a transfer certificate, let us find out what it is and why it’s important.

A TC is a document issued by the person in charge of an institution for a student who’s leaving that institute. It consists of the student’s personal details, such as parents’ names, academic records, program studied at the institution, date of birth as per the institution’s records, fee details, and occupational records.

A TC also mentions whether the student in question has cleared all the fees or if they still have any dues left. It also specifies if they have cleared all the exams and essentially serves as a conduct certificate. 

Essentially, a TC is a proof that a student has left his/her previous institution. This is to ensure that they are enrolled in only one school or college at a time. It also assures the concerned authorities at the next institution that the student has cleared all the dues and exams at his/her previous institution. Its purpose is to release a student from his/her current school or college so that he/she can join another. 

If you have been admitted to a new school or college, then you need to apply for a transfer certificate at your old school in writing. The purpose of this is to formally notify the authorities of your decision to leave and request them to provide you with a TC. 

<Name of the recipient>

<Name and address of your current institution>

Subject: Application for transfer certificate

Salutation, 

Body of the application

<Your signature>

<Your name>

<Date>

<Your address and contact number>

The purpose of writing an application for a transfer certificate is to obtain this mandatory document to prove that you have left your current institution and are eligible to join a new one. As writing this application is an important task, make sure you include the following things while drafting it-

• Reason for applying : You must clearly state a genuine reason for needing a transfer certificate. 
• Request for the certificate : While explaining your reason, do not forget to mention that you need a TC and why it is important for you to get one. 
• Specify the date for issuing the certificate : It is also advisable to specify by when you need the certificate to be issued. This can help you avoid any unnecessary delays.  

Make sure you add a concluding line to thank the concerned authorities. After all, it always pays off to be polite!

Samples of application for a transfer certificate

If you still have any doubts about how to write an application for a transfer certificate, we have you covered. Here are some samples you can refer to-

The Principal,

Birla Balika Vidyapeeth,

Pilani (Rajasthan)

Date: 1st April 2021

Respected Sir/Madam,

With all due respect, I want to state that I have cleared my final examinations for class 10 th from Birla Balika Vidyapeeth in March 2021 with a 10 CGPA. I also do not have any dues. 

Therefore, I request you to issue me a transfer certificate by 30 th April 2021. 

Yours Sincerely,

Shreya Sharma

Jawahar Nagar,

With all due respect, I would like to inform you that my family is relocating to Jaipur as my father just received a job transfer. He is required to resume his job in Jaipur in 15 days. I, along with my entire family, am shifting to Jaipur on 15 th April 2021. I have cleared my class 10 th examinations from Birla Balika Vidyapeeth in March 2021 with an 8.5 CGPA and have cleared all my dues. 

Therefore, I request you to issue me a transfer certificate before 15 th April 2021 so that I would be able to join a new school in Jaipur.

Once you have received your transfer certificate , ensuring a smooth transition to your new school or college is essential. 

You can do so by promptly informing your new school or college about your successful transfer. Provide them with a copy of your TC and any other required documents to complete the admission process smoothly.

Familiarize yourself with the requirements and deadlines set by your new school or college. Submit all necessary forms, fees, and documentation within the specified timeframe to secure your admission.

Your transfer certificate serves as proof of your academic achievements and progress. However, it’s also important to transfer your complete academic records, including transcripts, report cards, and other relevant documents, to your new institution. This will help ensure proper placement in classes and assist your new teachers in understanding your educational background.

Transferring to a new school or college offers a unique opportunity for personal and academic growth. Embrace the change, be open to new experiences, and seize the chance to broaden your horizons and expand your knowledge.

• A TC is proof that the student has left the institution. 
• Whenever you decide to switch your school or college, you must apply for a TC to move on to a new institution. 
• In your TC, talk about the reasons for applying, request for the certificate, and mention the date for issuing. 
• Keep the tips mentioned above in mind while drafting your application to obtain your TC in a hassle-free manner!

All the best! 

We hope you found this blog on transfer certificate informative. If you have any questions about study abroad applications or need assistance with choosing the right university for you, get in touch with us .

Liked this blog? Read next: Gap certificate | Important details you need to know

Q1. Who issues a transfer certificate?

Answer- Typically, the principal of a student’s current institution will be the one to issue the TC.

Q2. Is a transfer certificate needed for college?

Answer- Yes, numerous colleges ask for a TC while granting admission to new students. 

Q3. Can a school deny a student’s application for a transfer certificate?

Answer- No, a school cannot deny a student’s application for a TC unless there are any legal issues.

Q4. Do all school students need a transfer certificate to change schools?

Answer- Students in class 9 th and above need a TC to obtain admission to another school or college. Students below class 9 th can change schools without it.

Q5. Are there any documents required to obtain a transfer certificate?

Answer- Yes, your current school will need you to share the following documents when you apply for a TC-

• Provisional/Degree certificate of your previous course
• Final mark sheet or current mark sheet
• Fees statement
• Aadhaar card

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16 thoughts on “transfer certificate | 6 things you need to know with samples”, see what others are saying.

I was passing class 5th but I want change school for class 6th , TC important for documenting purpose

Hey, No, you don’t require a TC. Students changing schools from 9th grade and above require it, not below it. All the best!

I got like 5 ISS for stupid reasons, will i get approve?

Hey, One of our counselors will get in touch with you soon! All the best. You can also contact us- Email- [email protected] Phone +91 9145332283

My original transfer certificate destroyed by white ant that’s why I got a duplicate transfer certificate but my badluck that certificate was lost.should I get a triplicate transfer certificate??

Hey, If you need it then sure, go head!

My son he is studing 3rd standard , But he not studied 1st Standard because of covid situation Can I Get 1st TC because in Scholl They Are asking Tot promot him to 4th STD, any One Can Help me to Get. My contact number 9980522600.

Hey, Your son doesn’t require a TC since it’s only necessary for changing schools in or after the 9th grade. All the best!

Hi I had applied for my tc in my school on 2.6.2022.my exam of 10th end on 25.5.2022. I went to school for 8days 6days in may and 2days in june.school is demanding 3months fees before issue tc to me.is it justify pls ans me

I lost my TC, can i get a new tc from my graduation college. Is there any impossibility?

Hey, In case you’ve lost your TC, you can ask them to provide you with a new one by paying a fine and putting in an application for the same. All the best!

Hello Sir, Madam, We requested TC in the midrod 9 th Grade as we want to move other state in India. When we took admission in the government school for 9th Grade, they are asking TC along with attested. Do we really need to attested. Please suggest.

Regards, Kishore.

Hey Kishore, If the school requires you to attest it, kindly do so. Every school has their own requirements, and fulfilling them will be helpful to you. All the best!

Hello sir, I have completed my graduation at Mumbai University now I am interested to take admission for law college at another university .how can I apply for TC at Mumbai University?

Hey, If you have graduated from Mumbai University, you will be provided the TC shortly, along with your mark sheet. All the best!

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Application for Transfer Certificate (TC): Format & Sample Letters

A transfer certificate (TC) is an essential document required when students change their school, college or educational institution. The TC certifies that the student has studied at that particular institution for the mentioned duration.

When seeking admission to a new institution, furnishing the TC from the previous school/college is mandatory to continue education without any gap in student life.

Here are detailed sample TC application formats for different common scenarios along with subject lines:

1. Application for TC from School

I) relocating to another city.

Date: 01/03/2023

To, The Principal ABC School Address

Subject: Application for Transfer Certificate for Nikhil Sharma of Class 10th

Respected Ma’am,

This is to inform you that I, Nikhil Sharma, Class 10 A, Admission No. 2341, will be withdrawing from ABC School due to a change in residence. My father who is in a transferable job has been relocated to another city. Hence, I will no longer be able to continue my studies at this institution.

I request you to kindly issue my original transfer certificate at the earliest to enable me to seek admission in my new town and continue my secondary education without any gap.

I have thoroughly enjoyed my years at ABC School and will cherish the learnings and experiences gained here.

Thank you for your cooperation in this matter.

Yours faithfully,

Nikhil Sharma Class 10 A Admission No. 2341

ii) Parent’s Transferrable Job

Date: 05/03/2023

Subject: Application for TC for Nina Mahesh of Class 8th

Respected Sir,

I, Ram Mahesh, father of Nina Mahesh studying in Class 8 B with Admission No. 0392, wish to withdraw her admission due to my unexpected job transfer to another state.

I sincerely request you kindly issue my daughter’s original transfer certificate immediately so that she can seek admission into a new school there and continue with Grade 9.

The transfer certificate will facilitate a smooth admission process in her new school. I hope you will help us in this matter urgently as the session starts next month.

Thank you for your kind cooperation.

Ram Mahesh (Father)

iii) Request for TC in English

Date: 12/03/2023

To, The Headmaster Zilla Parishad School Address

Subject: Application for Transfer Certificate in English

I, Suresh Patil, currently studying in Class 10 with Admission No. 4129, wish to withdraw my admission from this school owing to the relocation of my family to another district.

I request you to kindly issue my original transfer certificate and progress report in the English language to facilitate swift admission formalities in my new English medium school.

I sincerely appreciate the education provided at this institution over the past few years. Please let me know if you require any other documents to issue the transfer certificate.

Thank you for your help.

Suresh Patil Class 10 Admission No. 4129

2. Application for TC by Parents

I) father’s job transfer.

Date: 15/03/2023

To, The Principal School Name Address

Subject: Application for TC for Vikram Gupta of Class 12 Commerce

I, Rajeev Gupta, father of Vikram Gupta studying in Class 12 Commerce with Admission No. 3558, wish to withdraw his admission due to my job transfer to another city.

Kindly issue his original transfer certificate and mark sheet at the earliest so he can join a new school for the Class 12 final exams.

The TC will help in the swift completion of admission formalities, ensuring no loss of the academic year. I request your help in issuing the TC urgently.

Thank you for your cooperation.

Yours sincerely,

Rajeev Gupta (Father)

ii) Change of School Board

Date: 20/03/2023

Subject: Application for TC of Samir Sharma

I, Raj Sharma, father of Samir Sharma studying in Class 9 B with Admission No. 2781, wish to withdraw his admission to switch to the CBSE board.

I request you to kindly issue his original transfer certificate along with a progress report urgently to enable the admission process in the new CBSE school.

Raj Sharma (Father)

iii) Relocation Overseas

Date: 25/03/2023

Subject: Application for TC

I, Khushbu Malhotra, mother of Raj Malhotra who passed Class 12 from this school with admission number 4582, wish to withdraw his admission as we are relocating overseas.

Kindly issue his original transfer certificate at the earliest to enable him to apply for further education in foreign universities.

Regards, Khushbu Malhotra (Mother)

3. Application for TC in English

I) student relocating abroad.

Date: 31/03/2023

To, The Principal School Name and Address

Respected Madam,

I, Salma Pathan, studying in Class 11 Commerce with Admission No. 3791, wish to withdraw from school as I will be relocating with my family to England.

I request you to kindly issue my original transfer certificate and progress report in the English language to enable admission procedures in my new school.

Your help is highly appreciated.

Salma Pathan Class 11 Commerce Admission No. 3791

ii) Switching to English Medium

Date: 05/04/2023

To, The Headmaster School Name Address

Subject: Application for TC in English

I, Sneha Reddy, currently studying in Class 10 with Admission No. 3854, wish to withdraw from school as I will be shifting to an English medium school.

Kindly issue my original progress report and transfer certificate in the English language to facilitate a smooth admission process in my new school.

Regards, Sneha Reddy Class 10 Admission No. 3854

iii) Pursuing Higher Studies Abroad

Date: 10/04/2023

I, Neeraj Sharma, have passed Class 12 from this institution with Admission No. 4201. I will now be pursuing my higher studies in Canada.

Kindly issue my original transfer certificate in the English language at the earliest to enable me to apply for colleges abroad.

Your assistance is highly appreciated.

Neeraj Sharma Class 12 Passed Out Admission No. 4201

4. Application for Transfer Certificate

I) after completing the 10th standard.

Date: 15/04/2023

Subject: Application for Transfer Certificate

I, Rahul Prasad, have completed Class 10 at this school. My admission number is 3942.

As I seek admission for the Science stream in Class 11 in another school, please issue my original transfer certificate at the earliest.

Rahul Prasad Class 10 Passed Admission No. 3942

ii) After the 12th Standard

Date: 20/04/2023

I, Riya Sharma, have passed the Class 12 Arts stream from this school with admission number 5632. I will now pursue B.A. at XYZ College.

Kindly issue my original transfer certificate immediately to enable college admission procedures.

Riya Sharma Class 12 Passed Admission No. 5632

iii) For Higher Education

Date: 25/04/2023

To, The Principal College Name Address

I, Rajat Sharma, have completed 3 Years B.Com from this college with Registration No. 1582.

As I now seek admission to M.Com Programme at XYZ University, I request you to kindly issue my original transfer certificate immediately to facilitate further education.

Regards, Rajat Sharma B.Com 3 Years Registration No. 1582

5. School TC Application

I) relocation abroad.

Date: 01/05/2023

I, Leela Thomas, a student of Class 11 Science, Admission No. 4562, wish to withdraw from school as I will be relocating with my family to Australia.

Kindly issue my original transfer certificate and progress report urgently to enable me to join my new school in Australia.

Regards, Leela Thomas Class 11 Science Admission No. 4562

ii) Parents’ Job Transfer

Date: 05/05/2023

I, Rahim Khan, studying in Class 8 A with Admission No. 3829, wish to withdraw admission due to my parents’ job transfer to another city.

I request you to kindly issue my original transfer certificate immediately so I can seek admission in my new city.

Rahim Khan Class 8 A Admission No. 3829

iii) Change of School Board

Date: 10/05/2023

I, Riya Mathur, studying in Class 9 C, Admission No. 4011, wish to change my school board after this session. Kindly issue my original TC to facilitate the admission process.

Riya Mathur Class 9 C Admission No. 4011

6. Application for TC after 12th

I) for b.com admission.

Date: 15/05/2023

I, Rohit Sharma, have passed Class 12 Commerce from this school. My admission number is 5482. As I seek admission for B.Com Programme at XYZ College, please issue my original transfer certificate at the earliest.

Your cooperation is appreciated.

Rohit Sharma Class 12 Commerce Passed Admission No. 5482

ii) For Engineering Admission

Date: 20/05/2023

I, Akash Gupta, have completed Class 12 Science from this school with admission number 6123. I wish to pursue a B.Tech degree for which I require my original TC.

Kindly issue the transfer certificate and mark sheet immediately to enable my engineering admission process.

Regards, Akash Gupta Class 12 Science Passed Admission No. 6123

iii) For Diploma Admission

Date: 25/05/2023

I, Seema Verma, have passed Class 10 from this school with admission number 5284. I wish to join a Diploma course in Computer Engineering at XYZ Polytechnic.

Kindly issue my original transfer certificate immediately so I can proceed with the admission process.

Seema Verma Class 10 Passed Admission No. 5284

7. Application for TC to Change School

I) dissatisfaction with school.

Date: 01/06/2023

I, Karan Sharma, studying in Class 11 A, Admission No. 6392, wish to withdraw from this school due to dissatisfaction with the quality of education and facilities.

I request you to issue my original TC at the earliest to enable me to join another school and continue my education.

Karan Sharma Class 11 A Admission No. 6392

ii) Changing Subjects

Date: 05/06/2023

I, Nisha Goyal of Class 11 Science stream, Admission No. 7102, wish to change my subjects which your school does not offer. I wish to withdraw and request you to kindly issue my original TC urgently.

Regards, Nisha Goyal Class 11 Science Admission No. 7102

iii) Unhappy with Management

Date: 10/06/2023

I, Rajiv Sharma, father of Manav Sharma studying in Class 10 B, Admission No. 6251, wish to withdraw my ward’s admission due to dissatisfaction with the school management and facilities.

Kindly issue his original transfer certificate so I can admit him to another school for Class 11.

Rajiv Sharma (Father)

8. Application for TC from College

I) after graduation.

Date: 15/06/2023

I, Neha Sharma, have completed my B.A. Programme, Registration No. 12584, from this college. I wish to pursue M.A. from another university.

Kindly issue my original transfer certificate immediately to enable me to proceed with the postgraduate admission process.

Regards, Neha Sharma B.A. Program Registration No. 12584

ii) After Diploma

Date: 20/06/2023

I, Rohan Sharma, have completed Diploma in Mechanical Engineering, Registration No. 14569, from this polytechnic. I wish to pursue a B.Tech program from the ABC Institute of Technology.

Please issue my original transfer certificate urgently so I can proceed with the admission process.

Rohan Sharma Diploma in Mechanical Engineering Registration No. 14569

iii) For Higher Studies Abroad

Date: 25/06/2023

I, Priya Sharma, have completed B.Com Honours, Registration No. 15684, from your esteemed college. I am now seeking to pursue MBA from XYZ University in the USA.

Kindly issue my original transfer certificate and consolidated mark sheet immediately to facilitate my admission process abroad.

Regards, Priya Sharma B.Com Honours Registration No. 15684

9. How to Write a TC Application?

• Begin with the recipient’s name, designation, and school/college address
• Mention the subject line clearly
• Include the student’s name, class, admission number/roll number
• Specify the reason for the TC request
• Request to issue original TC and other relevant documents
• Close with the student’s name, class, and admission details
• Maintain a formal tone and polite language throughout
• Furnish all details accurately with no errors
• Get parent’s signatures for school application
• Submit the application to the institute and follow up

10. School TC Application in English

Date: 01/07/2023

I, Suresh Kumar, a student of Class 9 A, Admission No. 8102, wish to withdraw from school due to relocation overseas.

Kindly issue my original transfer certificate and progress report in English at the earliest to enable admission procedures in my new school in the US.

Suresh Kumar Class 9 A Admission No. 8102

11. Essentials of a TC Application

• Addressed to the head of school/college
• Student’s name, class/year, admission/registration details
• The clear reason for seeking the transfer certificate
• Humble request to issue original TC
• Student’s signature
• Parent’s signature for school application

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Application For TC By Parents

TC or transfer certificate is issued by a school/college/or university to the student. Moreover, it includes the declaration that the student has cleared the fee and can admit to another institution. Consequently, you need to write an application to your institution to get TC. Schools accept an application for TC by parents as well as students. Therefore, today we will see how to write an application for TC by parents. Moreover, this article will help the parents to understand the basic format of writing an application for TC.

Writing An Application For TC By Parents

If you are a parent and want to change your child’s school, you will need a TC from his/her school.  Moreover, you have to submit it to the new school.

A TC is a crucial document that holds a student’s academic history. Furthermore, it includes the student’s name, date of birth, etc. Additionally, it states that the student is not part of the institution. Also, he is free to get admitted wherever he wants. Therefore, as a parent, you must know how to write an application for TC.

Guidelines For An Application For TC By Parents

• Firstly, address the application to the head of the school/college.
• Also, keep the application very short and to the point.
• Moreover, use simple language to make it more understanding.
• However, do not over-explain things.
• Simultaneously, state a genuine reason for writing the application.
• Finally, proofread the letter before sending it.

Format For Writing An Application For TC By Parents

Your Address

City – Pincode

Date: dd/mm/yyyy

The Principal

School Name

Subject – Request for a TC

Respected sir/ma’am,

I am XYZ, the father of xyz, a Class X student in this school. Moreover, we are relocating to (City name). Therefore, my son/daughter has to change schools. It is difficult to get admission mid-academic year. Still, he/she has been shortlisted for admission. Therefore, I request you a Transfer Certificate as soon as possible.

Moreover, I have already cleared all pending fees. Hence, I request you to consider my application and do the needful kindly.

Yours sincerely,

Signature of the student

Parent’s name

Father/Mother of XYZ

Class –

Roll No. –

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Samples On Writing An Application For TC By Parents

Sample 1 – application for tc by parents due to financial reasons.

202, Alok apartment

M.S.E.B colony

Nagpur – 440009

Date: 10/08/2022

Modern English School

Nagpur – 440014

Respected ma’am,

I am Angad Sehgal, father of Riya Sehgal. She studies in Class 7-B. Moreover, due to some reasons, I lost my job. Hence, I am no longer be able to pay the fee. Therefore, I decided to shift him to another school.

Hence, I request you provide a TC so she can continue her studies in another institution.  Moreover, I have already cleared the pending fee. Also, for your reference, I have attached a copy of paid fees receipt.

I hope to hear from you soon.

Angad Sehgal

Father of Riya Sehgal

Class – 7-B

Roll No. – 67

Sample 2 – Application for TC by parents after 12th

121/B, 5th main

Marathahalli

Bangalore – 442311

JBSR Modern School

Bangalore – 442344

Subject – Request for a transfer certificate

Respected Sir,

We, parents of Samiksha Ahir, extend our gratitude to you. Our daughter has passed the 12th board in the first division. Also, she is going to Mumbai for her higher studies.

Therefore, for the admission process, she needs a transfer certificate. Hence, we request you to provide the TC. Also, it would be great if you provide it before 20th august, 2022.

Mr and Mrs. Ahir

Father and Mother of Samiksha Ahir

Class – 12-A

Roll No. – 27

Sample 3 – Application for TC by parents due to relocation

R/8, Laxmi Nagar

Nagpur – 440019

Gayatri Vidhyalaya

Nagpur – 440015

I am Shalini Vishwas, the mother of Arpan Vishwas, a Class 5 student in this school. Moreover, we are relocating to Pune. Therefore, we have to admit her to a new school in Pune. Hence, I request you to grant him a Transfer Certificate as soon as possible.

Thank you in advance

Shalini Vishwas

Mother of Arpan Vishwas

Class – 5

Roll No. – 12

Frequently Asked Questions

Q1. Should both parents give permissions to give TC in school? Answer. An institution has a right to refuse to issue TC when parents haven’t applied for it. In fact, the court passes an order maintaining one parent as guardian of the child, it isn’t permissible for the school/college to issue TC.

Q2. Is Transfer Certificate same as leaving certificate? Answer. Yes, both are the same, which can be issued through intitution whilst you leave the institution and opt for further studies or change the school/ college/ university.

Q3. What reason should I give for TC? Answer. A TC is a piece of evidence that a student has left his/her preceding institution. This ensures they are enrolled in only one college or university at a time. It additionally assures the concerned authorities at the subsequent institution. Therefore, you can give genuine reasons like relocating, going for further studies, etc.

Q4. Can I get TC if I fail? Answer. Yes, even if you fail, you may ask your institution for the issue of a TC.

Q5. Can I get TC after 2 years? Answer. No, it isn’t possible to get TC after 6 years of gap. For each course, there’s a minimal and maximum duration. However, nonetheless, if you need to continue your studies after an extended gap then you could give it an attempt after contacting your institute.

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Application for Transfer Certificate | Get To Know How To Write TC With Samples

Application for TC: Usually students apply for Transfer Certificates when they are moving from one school to another school for different reasons. TC Application in English is a document that is helpful to students while taking admission in another school. Application for TC or leaving certificate is a letter given by the principal while students are leaving from one school and moving to another school.

Application for School Transfer Certificate’s main objective is to leave the present schools and join in another school. Without this document, students can not get admission in other schools/colleges. Based on different reasons students can apply for this document with an application to the principal. Raed on the complete article to know more about how to write Transfer Certificate to Principal and know about what to include in Application for TC .

How To Write TC Application in English?

• Reason: In this Section students need to give a clear explanation of the reason for leaving the certificate.
• How To Request: Request a Transfer Certificate to a school teacher or school principal and mention the reason for having the transfer certificate letter.
• Subject: Mention Application for School Leaving Certificate/Application for Transfer Certificate.
• Mention date on which you need certificate: Students can also request a particular date or early date to avoid difficulties or inconvenience.

Application for TC Sample

Application For Tc By Parents For Changing School

Sample 1 – Requesting Transfer Certificate to the school principal.

To The Principal, Vignan High School, Guntur, Andhra Pradesh.

Date: 25th January 2020.

Subject: Application for Transfer Certificate due to father job got transferred.

Respected Sir/Madam,

With Respect, I humbly request you to provide a transfer certificate as my father got a transfer to Delhi and we are moving to Delhi in the next month so I am requesting the school authorities to provide my Transfer certificate application in English as soon as possible so that it will help me to take admission in another school. Thank You in advance.

Yours Sincerely Anusha. Roll Number: 1

Sample 2 – Application for Transfer Certificate after completing college

To The Principal, Master MInds, Guntur, Andhra Pradesh.

With due respect, I would like to state that I have completed my intermediate in your college. I have cleared all my pending dues also so I would like to request you to provide my Transfer Certificate so that I can take admission to another institute. I have cleared all my pending due and am requesting you to kindly issue my transfer certificate, I will be really thankful to you.

Thanking You,

Yours Sincerely, Akash Mehra, Roll No: 2.

How To Write an Application for Tc in English

Sample 3 – Application for TC by Parents

To The Principal, Delhi Public School, Delhi.

Dear Sir/Madam,

With a humble request, I am Sunil Kumar Father of Sridevi, I would like to request you to please grant my child transfer certificate as we are leaving from the current address and shifting to another place which is 40kmts away from the present address. Based on this reason I am applying for my child transfer certificate.

Please provide it as soon as possible. So that it will be helpful in the further admission process.

Details of My Child are

Class 7th, Section – A,

Roll Number 35.

Thanking you,

Yours Obediently, Sunil Kumar.

Application for Transfer Certificate

FAQ’s On Application for TC

Question 1. How can I write a letter to TC from college?

Answer: To write an Application TC (Transfer Certificate) from School or Application for Transfer Certificate from School and College, follow the steps below;

• Write the details of the person (School Principal) who will issue the TC, along with the institute name and address.
• Write subject line
• write the actual reason for TC
• Write for pending dues
• Close the application with Thank you and your name and details.

Question 2. What is TC in school?

Answer: A TC in School means it is a document provided by principal to students when they are leaving from present school and are seeking to take admission in another school with a valid reason.

Question 3. How do I write a letter to transfer to another school?

• Introduction: Introduce yourself
• State Your Achievements: Provide a brief account of all your academic achievements. Include any awards or honors that you may have received in addition to your GPA (grade point average). Offer any details of the activities you participate in, such as an athletic or academic clubs, or your involvement with any volunteering opportunities.
• List The Reasons: Give the reasons why you want or need to transfer, whether it’s due to a family emergency, changes in your major, or other reasons.
• Express Sincere Gratitude To The Recipient: Be sure to express your utmost gratitude to the Dean of Admissions and include your current contact information as well.

1 thought on “Application for Transfer Certificate | Get To Know How To Write TC With Samples”

nice article and a very informative eduactional knowledge.thank you for sharing a beautiful post.

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• Letter Writing
• Formal Letter Writing In English
• Application for Migration Certificate

Writing an Application for Migration Certificate│Format and Sample Letters for You

You might often get to see a document called the Migration Certificate in the list of documents you have to submit to the admission office at the time of admission. It is a document that is issued by the Board of Education or University that you are a part of at the end of your studies there. It can be used to indicate that you have completed the course at the previous university or institution and that you are eligible to apply to a different institution or university. Go through the article to learn more about how to write an application for a Migration Certificate and check out the sample migration application letters to have a better idea.

Table of Contents

How to write an application for a migration certificate, sample application for migration certificate from university, sample application for migration certificate from college, sample letter for migration certificate from school, frequently asked questions on application for migration certificate.

A Migration Certificate is considered as necessary as a Degree Certificate and a Transfer Certificate. Like a request letter to the Principal for TC, an application for a Migration Certificate also follows the format of a formal letter . Provide your complete address followed by the date on which you are writing the letter. You can address the letter to the Principal of a college or the Registrar of the University. In the subject line, make sure you clearly state the purpose of your letter. Greet the recipient of your letter respectfully.

When you start writing the body of your letter, see to it that you begin by explaining why you are writing the letter. You can further explain why you require a Migration Certificate and request them to issue it to you at the earliest possible date or on a specific date. Use a complimentary closing to end the body of your letter. Sign and write your full name in block letters.

Take care to provide your contact details accurately. You might most probably be asked to submit a Demand Draft for the same. Most colleges and universities insist that you take the Demand Draft from a particular bank. So, see to it that you submit it according to the instructions provided by the particular college or university.

Sample Letters for Migration Certificate

If you are looking for some sample letters to apply for a Migration Certificate, take a look at the following sample letters.

45 A, Golden Flats

Sathya Nagar 2nd Street

Mogappair West

Chennai – 600015

April 15, 2021

The Registrar

University of Madras

Navalar Nagar, Chepauk

Chennai – 600005

Subject: Application for Migration Certificate

Dear Sir/Ma’am,

I am Mahesh Balakrishnan, and I have completed my bachelor’s degree in Commerce (Finance and Accounting), from Loyola College, Chennai, in the year 2021. I am writing this letter to request you for a Migration Certificate.

I have secured admission in Bharathiar University, Coimbatore, for my postgraduate studies, and I have been asked to submit a Migration Certificate along with the Degree Certificate and Transfer Certificate on or before April 30, 2021. I have attached, along with this letter, a copy of my ID card and the Demand Draft of ₹300/- according to the instructions given.

I request you to kindly do the needful and issue the Migration Certificate by the 25th of April, 2021, so that I can send it to them before the due date.

Thanking you.

Yours sincerely,

Signature of the sender

MAHESH BALAKRISHNAN

Contact Details:

Phone number: 99999

Email address: [email protected]

Attached Documents:

1. Copy of ID card

2. Demand Draft of ₹300/-

12/189, Friendship Nagar

D B Road, R S Puram

Coimbatore – 641023

May 25, 2021

The Principal

P S G College of Arts and Science

Sitra, Avinashi Road

Coimbatore- 641045

Subject: Request for Migration Certificate

I am Sunitha Rao, a student of B.Sc Computer Science. I am writing to request you to provide me with a Migration Certificate.

I have cleared all the papers and completed my course in April 2021. I have secured admission in CHRIST (Deemed to be University) for my postgraduate studies, and I have been asked to submit all the mark sheets, the Transfer Certificate and the Migration Certificate by the 10 th of June, 2021. I have informed the University that the Transfer Certificate would be issued only after a month, and they have permitted me to submit the remaining documents now and my Transfer Certificate as soon as I receive it.

I would be highly obliged if you could kindly consider my request and issue the Migration Certificate as soon as possible. I have enclosed a copy of my ID card and the Demand Draft of ₹250/- as per the instructions given along with this letter.

Thank you in advance.

SUNITHA RAO

2. Demand Draft of ₹250/-

4/23, Navy Nagar

Meena Estate 5 th Cross West

Meena Estate

Coimbatore – 641028

St. Francis Anglo Indian Girls High School

Trichy Road

Coimbatore – 641018

Dear Ma’am,

I am Anu Mathew, and I have completed my Class X Board Exams from your prestigious institution. I am writing this letter to request you to provide me with a Migration Certificate as I have to submit it to confirm my eligibility for joining to intermediate course.

I have applied to St. Joseph’s Matriculation Higher Secondary School, and I have been shortlisted. I will be asked to submit the Migration Certificate as soon as my admission is confirmed. I would be really grateful if I could avail my Migration Certificate before the 20 th of April 2022.

I would like to inform you that I have paid all my dues. Kindly let me know what is the procedure to obtain a Migration Certificate at the earliest.

You can also check out Letter Writing for a detailed explanation of the format of writing letters. Have a look at these sample Letter to Principal , Consent Letter , Permission Letter which might be of help to you.

How do I write an application for a Migration Certificate?

I am Sunitha Rao, a student of B Sc Computer Science. I am writing to request you to provide me with a Migration Certificate.

What is the format of an application for a Migration Certificate?

An application for a Migration Certificate can be written in the format of a formal letter. You can start with your complete address and date, followed by the receiver’s address. The subject line comes next. The purpose of the subject is to let the recipient know what your letter is about. This helps the recipient understand the importance of your concern. The body of the letter should begin with a proper salutation. You can explain the reason behind your letter, why and when you require a Migration Certificate. You can sign off the letter at the end, followed by your full name in block letters. Provide your contact details and attach the documents as instructed by the particular university or institution.

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Application For Transfer Certificate (TC)

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

An application letter for a transfer certificate is written when a student needs to be released from one school to another. It is a formality that a student must go through when transferring from one institution or school to another. 

Such a letter is written by a student who wills to change schools. It can also be written by a parent who wants to transfer a child to a different school. This letter is addressed to the higher authority in a learning institution.

A transfer certificate is a formal document to officially release a student from one school to another. An application letter for a transfer certificate formally informs the relevant authority that you are unable to continue with studies in the current school. It is used for documentation purposes to identify students who have transferred to other schools. This letter can also be used as an identification document to show the authorities of the new school.

Tips for writing an application letter for transfer certificate

• Mention precisely why you wish to transfer
• Request a transfer certificate specifically
• Appreciate the relevant authority for the time you have been in the school
• Mention the date of your last day in the school
• Use polite and professional language
• Keep the letter formal and concise
• Address the letter to the relevant authority

Application For Transfer Certificate Templates

It is important to inform your current school of your plan to transfer in writing. Here is an application letter for transfer certificate template and sample letters that you can tailor to your needs.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ a ____________ year part time student in the school of ____________. I hereby write to kindly notify you that I will be transferring to a new school. Thank you for the support you have showed me in my academic as well as in person. 

I am a part time student at your school ____________ and work as ____________ in ____________ company. My company has issued me with a transfer to ____________ (location) which is far from the school hence I am unable to continue with my studies in this institution.

My last day in class will be ____________. I have returned all the materials I had borrowed from the library as required. I wish to request for a transfer certificate so that I can proceed with the admission process in another institution. Please do so at your earliest so that I can organize my travel plans.

In the circumstances stated above, I hope that you will do the needful and grant me a transfer certificate.

Thank you for your consideration.

Yours sincerely,

(__________________)

_________ _________ _________.

Date: ___________. (Date on which letter is written)

Subject: ___________. (the Main purpose of writing the letter)

Dear Sir/ Madam,

I am writing with the intent of applying for the transfer certificate from the ________ (mention your current board) to the ______ (mention the board to which you would like to transfer). I am ________________ (mention the reason why need the transfer certificate in detail) and therefore I need a certificate of transfer from the school. All the associated papers and the copies of the originals have been attached to this letter. I, therefore, urge you to consider my application and grant me the transfer certificate

I’m sorry for any inconvenience caused.

Thanking you, Yours respectfully, ______________ (Name of the student)

______________ (Roll Number)

______________ (Class)

Application For Transfer Certificate Samples

A certificate of transfer shows that you have formally transferred from an institution. Check out a good sample of an application letter for a transfer certificate that you can use to write a professional letter.

Nicholas Tate,

68 Atlantic Dr.

Bay City, MI 48706

United States

Date:____________ (Date on which letter is written)

Milton Barnes,

Rockfield College

8522 Saxton St.

Lansing, MI 48910

Sub; Application for a transfer certificate

Dear Mr. Barnes,

I wish to bring to your kind attention that I will be transferring to a new school next semester. I am a second-year student in the school of Chemical Engineering. I extend my appreciation for the academic and personal support that you have given me since I joined this institution. Additionally, I am thankful to all the faculty staff members for their support.

My father who is a military official has been transferred to China. My family has also relocated and I wish to go with them. I have had a good time at this school and I am disappointed that I have to move. Kindly issue me with a transfer certificate to ease my admission in a college in China. My last day in school will be 30 th June 2020 after completing the end of semester exams.

Kindly consider my application and do the needful at your earliest.

Yours Truly,

Nicholas Tate

Anuj Khatri.

Date: July 14, 2005

To The Principal,

Kendriya Vidyalaya,

Park Road, Kolkata.

Subject: Application for board transfer certificate.

I am writing with the intent of applying for the transfer certificate from the SSC state-run board to the CBSE board, which is the approved syllabus for schools in Delhi. As I have mentioned in my application for leave filed earlier, I will be shifting to Delhi permanently with my family in a short while. I need my transfer certificate as it is essential for me to gain admission into an excellent institution in Delhi.

All the related documents and the copies of the originals have been attached to the back of this letter. I, therefore, urge you to consider my application and grant me the transfer letter.

Thanking you,

Yours respectfully,

Anuj Khatri

Roll: PB2950

Class: IX ‘B’

Application For Transfer Certificate Email Formats

Are you wondering how you will request for a certificate of transfer from the relevant authority? Have a look at our free application letter for transfer certificate in an email format that will guide you through.

Dear Mrs. Buck,

My name is Markus Avila father to Bertha Mcintosh a grade five student in your school St. Paul. I wish to request you to please grant my daughter a transfer certificate. Your esteemed school has given my daughter an opportunity to improve in her academics as well as in extra-curricular activities. Her teachers have also been very supportive and I am extremely grateful.

We have bought a house on the outskirts of Miami which is 50 km away from the school. Due to this travel distance and the inaccessibility of the school bus to the area, I wish to transfer my daughter to another school closer to our home. She is very young hence unable to schedule herself and commuting properly.

Her last day will be 5 th March 2020 when the school closes for the holidays. I have made arrangements with her teacher to return all the items she had borrowed by this date. Kindly grant her a transfer certificate to enable her to be admitted to the new school. 

I will highly appreciate your support and prompt response in this matter.

Best wishes,

Markus Avila

Dear Ms/Mr. ____________,

With due respect, I wish to inform you that I may not be able to continue with my current course at the college. Of late, I discovered that my interest lies in the field of journalism than in engineering. I was not able to cope up with demands of the engineering, and it lies in my best interest to pursue in the area of which I am more interested rather than put the half-hearted effort in engineering.

In this regard, I will request you to issue me a transfer certificate and return my documents submitted to the college. I have got admission in a premier institute of journalism where I need to submit my papers and the transfer certificate. So it’s my humble request to kindly provide me with receipts and materials as soon as possible.

Yours faithfully, ____________ (Name of the student) ____________ (Roll Number) ____________ (Department)

When you are planning to transfer to a different school, it is important to inform the relevant authorities in your current school. This should be done in writing through an application for a transfer certificate stating the reason for the transfer, your last day in the school, and express appreciation for the time you have studied there. The content of the letter should be formal and the language professional.

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Home » Letters » School » Request Letter to School Principal for Transfer Certificate – Sample Letter to School Requesting Transfer Certificate

Request Letter to School Principal for Transfer Certificate – Sample Letter to School Requesting Transfer Certificate

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• Sample Letter

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To, The Principal, ______ (School Name), ______ (School Address),

Date: __/__/____ (Date)

Subject: Request for issuing transfer certificate

Respected Sir/Madam,

With due respect, I am writing to request the issuance of a transfer certificate. I am currently enrolled as a student of class _____ (Class) at your esteemed school. I need the certificate due to _______ (Specify reason: my father/family member has been transferred to a different location, financial issues, or other reasons). I require this certificate specifically by ______ (Specific Date) because _______ (Mention Reason).

In light of these circumstances, I request you to kindly issue a transfer certificate in my name to facilitate my enrollment at a new school without any delay. I have cleared all the pending dues and returned the library books as well.

A copy of the no-dues certificate is attached herewith. I would be obliged for your quick and favorable response to this matter.

Thanking you, Sincerely, _______ (Your name), _______ (Roll Number), _______ (Address)

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• Answer: To request a transfer certificate from your school, you can write a formal letter addressed to the school principal. Clearly state your name, class, and the reason for needing the transfer certificate. Specify the date by which you need the certificate and any relevant details to support your request.
• Answer: In your letter requesting a transfer certificate, include your personal details such as your name and class, the reason for needing the certificate, and the specific date by which you require it. It's also important to mention that you have cleared any outstanding dues and returned any borrowed items to the school.
• Answer: The time it takes for a school to issue a transfer certificate can vary depending on the school's administrative processes. However, schools usually aim to process such requests promptly to facilitate the smooth transition of students to new institutions.
• Answer: Yes, you can request a transfer certificate for various reasons, such as transferring to another school for academic or personal reasons, or if you're relocating to a different city or state. It's important to clearly explain your reason for needing the certificate in your request letter to the school principal.
• Answer: Along with your request letter for a transfer certificate, you may need to attach certain supporting documents, such as a copy of your identity card, proof of address, or any other relevant documents requested by the school. Additionally, if you have cleared any dues or returned library books, you can mention this in your letter and attach copies of relevant receipts or certificates.

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