If you’re wondering how long a cover letter should be, this article has everything you need to know (including exactly how many words to make your cover letter).
I’m going to share why most job seekers are making their cover letters far too long, and why you will likely get more job interviews by writing less in your cover letter.
Let’s get started…
How Long Should a Cover Letter Be?
Cover letters should be one page long and total 75 to 250 words. This recommendation applies to both printed and email cover letters. It’s okay if your cover letter doesn’t take up an entire page, but it should never exceed one full page.
Job seekers needing to explain gaps in employment , a recent change in career path, etc., may want to utilize more words in their cover letter than someone with a more standard background.
A job seeker who is staying within their current industry and career path (e.g. moving from Software Engineer to Senior Software Engineer) and not needing to explain a lengthy work gap should aim to be on the lower end of the recommended cover letter word count mentioned above — somewhere between 70 and 150 words.
As an example, my favorite cover letter template from Harvard Business Review has only 76 words:
As you customize this cover letter, the word count will likely rise a bit, but it’ll remain much shorter than what most job seekers send. And that’s a good thing!
This type of letter is going to be very different than what most job seekers are sending and what you’ve seen recommended online, and that’s often a plus.
Coming up soon, I’ll explain why a shorter cover letter may improve your odds of hearing back on a job application.
How Many Paragraphs Should a Cover Letter Include?
The typical cover letter should contain three to six paragraphs. Each paragraph should be relatively short, containing two to four sentences. This is especially important in the first paragraph of your cover letter, where you want to entice the reader and encourage them to keep reading by providing a short, punchy opening.
In general, when writing to grab someone’s attention, focus heavily on making the first paragraph compelling, because this is your first impression or “elevator pitch,” for why they should keep reading.
Now that you know how long a cover letter should be, let’s look at some specific benefits of using this length, which is shorter than some people recommend.
Reasons to Consider a Shorter Cover Letter
Now that you know how many words a cover letter should be, let’s talk about why I recommend this as the ideal length, even though some career experts recommend your cover letter be longer.
There are four things that happen when you keep your cover letter relatively short…
1. You Stand Out by Being Different
Here’s an example of a typical full-page cover letter that many job seekers are sending:
If you’ve sent something like that in the past, it’s NOT your fault…
Almost every website with cover letter templates recommends this format, and it’s what you’re constantly told to send.
But that’s the beauty of limiting your cover letter to my ideal cover letter length of 75 to 250 words. It’s different than what everyone else is doing!
From the first glance, you’re showing the hiring manager that your cover letter is unique and worth reading closely . You show that you’re not going to bore them half to sleep with yet another generic letter containing info from a template or info that’s already on your resume.
Whereas, if you send a full-page cover letter like the image/example above, the hiring manager is thinking, “Okay, here’s another huge page of info to read through that’s probably based on a template.”
This happens to them over and over, all day.
That brings me to my next benefit…
2. You Get Your Cover Letter Read (Not Skimmed!)
Most job seekers send cover letters that so long-winded that nobody wants to read them. The hiring manager may read to the second or third paragraph, but they’re unlikely to through to the end.
Beyond that, job hunters send cover letters that repeat information from their resume, which doesn’t provide any value to the hiring manager or recruiter .
But because your cover letter is short, and ideally has small paragraphs, it’s inviting to read. Hiring managers open your email or letter and think, “Great, I can read this no problem.”
So they read your cover letter from start to finish without skipping a word!
This is why you should always send the hiring manager a short cover letter where each line has a purpose and message and does something to sell them on why you deserve the interview.
You don’t have to take my word for it, though. Test it! Send half of your cover letters in the standard, full-page style seen above, but with the other half, test what I’m suggesting here. Greatly reduce the word count, get right to the point, only offer info that’s not on your resume.
We’ve now looked at two reasons why the full-page cover letter is not the ideal length/approach. But I’ve got two more reasons for you…
3. You Draw Attention to Your Strongest Points/Skills
If you’re naming 20 different skills and qualifications in your cover letter, it’s hard for a recruiter or hiring manager to pick out the most important pieces.
Whereas, if you just name your three or four strongest arguments for why you’d be a great fit for their job description, those points will stand out (and get read, as mentioned above).
Sometimes less is more, and with cover letters, it’s often the case!
So this is another factor to consider when deciding how long your cover letter should be.
4. You Get Your “Call to Action” Read So You Win More Interviews
Finally, you should end each cover letter with a “Call to Action,” which I’ll explain in the next section.
This is where you ask for the interview, which is something many job seekers don’t do properly (or don’t do at all) in their cover letter.
And by keeping your letter brief, this closing paragraph comes relatively quickly… sometimes as the third or fourth paragraph… so it’s much more likely to get the reader’s full attention which means you’ll get more interviews.
Recommended Cover Letter Font Size
The best font size for your cover letter is 12 points, whether you’re sending a printed or an email cover letter. Avoid fancy fonts and choose a simple, easy-to-read font like Calibri or Arial. Include plenty of white space and small, punchy paragraphs. It’s better to have multiple, concise paragraphs in your cover letter than one or two very long paragraphs. This helps with readability.
How to End Your Cover Letter: Ask for the Interview
This is one other mistake a lot of job seekers make with their cover letters, along with repeating info on the resume and just being far too long-winded. They don’t ask for the interview in their closing paragraph!
The whole point of the cover letter is to win you job interviews . So after you’ve got the specific word count you want, make sure to finish up by actually asking the hiring manager to call you and set up a time to discuss in more detail!
Here’s an example of how you could conclude an email cover letter:
I’d love to discuss the position over the phone and provide a bit more context for how I can help you in this role. Are you available for a phone call later this week or early next week? My phone number is 555-218-4987.
Or, simply use the cover letter conclusion from the first example in this article, from Harvard Business Review:
I have attached my resume for your review and would welcome the chance to speak with you sometime.
However, I prefer a slightly stronger conclusion to a cover letter that really prompts the hiring manager to reply to a direct question. That should get you more responses from your cover letter, no matter your cover letter length!
Conclusion: How Many Words Should a Cover Letter Be?
To reiterate how long a cover letter should be, I recommend sticking to 250 words or less and never exceeding one page.
It’s beneficial to keep your letter short and concise for both a printed cover letter and a cover letter sent by email.
The shorter format allows you to focus on your strongest points and grab the hiring manager’s attention without overwhelming them with too much text or info. This will help you get more interviews and separate you from other job seekers who send long, generic, cut-and-paste cover letters with their applications.
However, as mentioned earlier, the length of your cover letter will vary depending on the industry (in a very formal, traditional industry, you may want to go for a slightly longer word count).
If you have an unusual scenario to explain, then your ideal cover letter length may be longer, too.
So don’t take the advice above as a hard-and-fast rule, but just a general guideline on how long a typical cover letter should be to win more job interviews.
As a final step, make sure to proofread everything! Sending a cover letter with a typo or mistake can cost you the job interview even if you have great qualifications and writing style.
More cover letter resources:
- Do you need to send a cover letter?
- How to write a cover letter with no experience
- 3 steps to writing a cover letter that stands out
About the Author
Read more articles by Biron Clark
Continue Reading
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How Long Should a Cover Letter Be in 2024?
Finally, an organization posted your dream job. You crafted a flawless resume and now you’re ready to apply. You land on the cover letter section of the application and see that it is optional. Is it truly optional?
Will not submitting make me less likely to land the job? Where do I even start and how long should the cover letter be?
These are some things that might run through your head. But don’t panic, we are here to help. No matter what your career level is, your cover letter can set you apart from the other applicants. But how much do you have to write?
This can be a complicated question. Too much text? The hiring manager might glance over it. Too short? The recruiter may think that you didn’t put much thought or effort into writing the cover letter .
Cover letters should range from a half-page to one full page. Your cover letter should never exceed one page in length.
- Page Count: 0.5 to 1
- Word count: 250 to 400
- Paragraph count: 3 to 6
How to Keep Your Cover Letter to One Page
Tip #1: keep it concise.
While the cover letter is a great way to showcase your personality, it is also very important to be concise. Hiring managers are sifting through dozens, and maybe even hundreds, of applications.
They do not have time to read a full two-page article about your daily tasks. Instead, highlight any relevant experiences that show your qualifications for the specific job.
Demonstrate your passion for the industry and end the letter. The decision-maker will appreciate your brevity and may even reward you with an interview .
Tip #2: Highlight Only Relevant Experiences
Unless the employer requests a specific word count, keep it short. Take only the amount of space required to show that you are an ideal candidate for the job.
Highlight your qualifications and any relevant stories. It’s important to be specific, and not regurgitate the content on your resume.
It is very important here to showcase how your past achievements can help the company solve their current challenges and how you will use your skills if chosen for the position.
Doing so will show the recruiter or hiring manager the value you can bring to their organization.
Tip #3: Break Your Cover Letter into Sections
An effective cover letter contains three to four paragraphs. It’s important to keep the sentences short so the reader can quickly navigate your cover letter.
Paragraph #1: The Intro
The first paragraph should grab the decision-maker’s attention. This is an opportunity to show your interest in the position and knowledge of the company. Make sure you address your cover letter to the correct person or department. Always be sure to research the company and customize each cover letter to the position you are applying for.
Example: “I am excited to submit my application for the position of [insert position name] with [insert company name]. I have watched your growth for years and really appreciate the devotion to serving your customer’s needs.”
Paragraph #2: Your Qualifications
The second paragraph should highlight relevant stories or stats that impress your qualifications. For example, “In the previous company, I grew sales by 150% in my first year and 200% in my second year.” It is helpful if you can be specific in how you achieved success or benefited the company in some way. This highlights what you bring to the table and how you can make an impact on the hiring manager’s business.
Paragraph #3: Your Interest in the Company
The third paragraph, if you choose to include it, can speak to what drew you to apply to the specific company. This can sway the hiring manager's decision by showing passion and loyalty to the company.
Paragraph #4: The Closing
The final paragraph should reiterate your interest in the position. It is a great time to thank the reader for their consideration and request an in-person meeting. It’s important to have a call-to-action so the reader knows what to do next. Always include detailed contact information.
Tip #4: Experience Level
Cover letters can vary based on your experience level. If you are applying for jobs right out of college, don’t include metrics measured in school, such as GPA, unless requested. Instead, focus on your experiences, projects and achievements that make you a strong candidate.
If you are in the middle of your career, pick out relevant accomplishments and state your experience level. For example, “With 12 years of teaching experience, I am writing to express my interest in the open position in your Mathematics Department.”
If you have more experience, you likely have more relevant qualifications and stories. This may entice you to make your cover letter longer. Do not fall into the trap.
Longer does not mean better . Select a few key successes and leave others for the interview process.
Tip #5: Formatting
The format is just as important as the length of your cover letter. Pay attention to the amount of white space on the page. More white space keeps the content easier to read for the recruiter or hiring manager.
You want to make sure that you use a font that is legible (as the ones handpicked by our team together with recruiters). Keep standard margins and align your text to the left.
Writing a cover letter can be intimidating. If you remember to keep your writing concise and highlight only your relevant experiences, you will be on your way to snagging an interview in no time.
Suggested Reading:
- How to Write a Cover Letter in 2024
- Resume Formats Guide: How to Pick the Best in 2024
- Cover Letter Examples
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- Resume and Cover Letter
- What is the perfect cover...
What is the perfect cover letter length?
8 min read · Updated on May 08, 2023
Finding the perfect balance between concise and complete can be a challenge
When applying for a job, the cover letter can often be the key factor that sets you apart from other candidates. A cover letter serves as an opportunity to showcase your skills, experience, and personality and can give hiring managers a glimpse into what you have to offer.
However, one of the biggest challenges in creating a cover letter is determining the ideal length. So, what is the perfect length for your cover letter? The answer can depend on the job you're applying for, the company culture, and the expectations of the hiring manager.
In this article, we'll provide tips on how to create a standout letter and offer guidance on determining the ideal cover letter length that will make the right impression on potential employers.
How long should a cover letter be?
While there's no set rule for how many words your cover letter should be, the length will depend on the amount of information you need to convey and the style you choose to write in.
However, as a general guideline, it's recommended to keep your cover letter to one page, with each paragraph consisting of 3-4 sentences. This works out to between 300 and 500 words and ensures that your document is concise and easy to read - while still providing enough detail about your qualifications and experience .
Additionally, it's important to focus on quality over quantity and make sure that each sentence is relevant and impactful to the overall message of your cover letter. On top of that, some employers may have specific guidelines for cover letter length.
Guidelines on cover letter length
1 page or 300-500 words
One commonly accepted guideline is to keep your letter to one page, with a cover letter word count of approximately 300-500 words. This length allows you to provide enough information to highlight your skills and experience, while remaining on point.
Exceptions to the rule
How long is too long? Many people wonder if it's okay to have a two-page cover letter. There are some instances where you can exceed one page; however, they are few and very far between. If the job posting specifically requests a longer cover letter, you can consider writing a more detailed document that addresses the specific requirements of the position. In some fields, such as academia or research, a longer cover letter may be expected in order to provide a comprehensive overview of your experience and qualifications. But in normal circumstances, one page is plenty.
Breaking down the cover letter
When determining the length of your cover letter, it can be helpful to think about the different sections of the document and how much space each one should take up. Breaking down a cover letter into its different sections and knowing what to include in each paragraph can help you to create a document that is well-organized, effective, and concise.
What should a cover letter include, though? Here's a breakdown of what you could cover in each paragraph:
Paragraph 1: Introduction
The first paragraph of your cover letter should introduce you and explain why you're applying for the job. You can start with a sentence that grabs the reader's attention and makes it clear that you're excited about the opportunity. For example, you might say something like, "I am thrilled to apply for the [Position] at [Company Name], as I have a long-term interest in [field or industry]."
You should also summarise why you're a good fit for the position and why you're interested in working for the company. This is your chance to make a connection with the reader and demonstrate your enthusiasm for the job.
Paragraph 2: What you bring to the table
The second paragraph of your cover letter should provide more detail about your skills and experience and how they align with the requirements of the job. This is where you can explain what you bring to the table and how you can contribute to the company's success.
It's important to be specific and provide examples of your accomplishments , as well as any relevant education or training that you've completed. This is also a good place to mention any soft skills that are important for the position, such as communication, teamwork, or leadership abilities.
Paragraph 3: Career achievements and supporting information
The third paragraph of your cover letter can be formatted into bullet points, if you prefer. This is where you can demonstrate your expertise and show the reader that you have the skills and experience needed to excel in the position.
Be sure to tailor your examples to the requirements of the job posting and focus on achievements that are relevant to the company's goals and mission. This is also a good place to mention any relevant certifications, awards, or publications that you've earned.
Paragraph 4: Closing and call to action
The final paragraph of your cover letter should wrap up your document and provide a call to action. This is where you can thank the reader for considering your application and express your enthusiasm for the position once more.
You should also provide your contact information and encourage the reader to get in touch with you for further discussion or to schedule an interview. This is your chance to leave a lasting impression and show the reader that you're a qualified and keen candidate for the job.
Tips on crafting effective cover letters
Crafting an effective cover letter within word count limits can be challenging, but it's always possible. Here are some tips that can help you to stay on track and make the most of the space you have:
Focus on the essentials: Be concise and avoid including irrelevant or redundant information
Use the active voice: This helps to convey confidence and clarity and makes your writing more engaging
Use bullet points: When appropriate, bullet points can help you to present information in a more efficient and visually appealing way
Customize your letter: Tailor your letter to the specific job and company you're applying to, highlighting the skills and experience that are most relevant to the position
Proofread: Make sure to carefully proofread your letter for errors, typos, and grammar mistakes; consider asking a friend or mentor to review your letter as well
Use a consistent format: Use a consistent format for your letter, with the same font and header that you used on your resume
Be confident and positive: Use confident, positive language to convey your enthusiasm for the position and your ability to excel in it
Example of a successful cover letter
[Your Name]
[Your Address]
[Your Email Address]
[Today's Date]
[Company Name]
[Company Address]
Dear Mr Carlson,
Having seen the job posting for a Project Manager, I would like to offer you adaptability, leadership skills, and a willingness to take initiative in this role. As someone who has demonstrated an ability to embrace change and lead others through it, I can also bring a wealth of knowledge surrounding project management to your team. I have earned recognition for bringing innovative and creative approaches to business and for embracing technical solutions.
I am proud to have successfully transitioned from a QA role to a Project Manager with my current employer, in response to a sudden shift in the business structure. I demonstrated strong leadership by being one of the first employees to embrace the changes and execute the transition. I encouraged and inspired other QA team members to take on the challenge and shone a positive light on making the transition.
Please also consider the following qualities that I could bring to your team:
Emerging technologies: Business and tech changes at the speed of light, or so it seems sometimes. I am adept at keeping up with those changes and assimilating new ways of doing things. I bring fresh perspectives to processes and procedures and strongly feel that transformational change and adaptation are imperative to driving innovation.
Leadership: I truly enjoy stewarding the career progression of others and have been trusted by management on several occasions to lead projects and to motivate teams to success.
Commitment to improvement: I proactively seek opportunities to expand my skills and knowledge through professional development activities. I'm also not afraid to take on new challenges and can make autonomous decisions despite ambiguity and tight deadlines.
While my resume does go into more detail and provides additional insights into my background, please feel free to contact me on [cell phone number] if you have any questions about my candidacy. I look forward to discussing further how my professional goals are perfectly aligned with your organization's priorities.
Thank you for your time and kind consideration.
Yours sincerely,
Remember, the goal of your cover letter is to get your foot in the door and secure an interview, so put in the effort to make it the best it can be. Good luck with your job search!
If you need help, TopResume writers are experts at crafting compelling cover letters that highlight skills, qualifications, and achievements. We'll not only make sure you have the perfect cover letter length, we'll write it in such a way that you won't fail to impress recruiters!
Recommended reading:
What to Say in a Cover Letter: 5 Things You Should Include
Career-Specific Cover Letter Samples & Examples
How to Start a Cover Letter That Grabs Attention
Related Articles:
Do Hiring Managers Actually Read Cover Letters?
How to Create a Resume With No Education
Why You Lose When You Lie on Your Resume: Learning From Mina Chang
See how your resume stacks up.
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How Long Should a Cover Letter Be?
How long should a cover letter be? A cover letter should be no longer than one page and no less than half a page. It should be divided into four paragraphs. This length shows hiring managers why you’re right for the job while respecting their time.
Most applications for tech jobs (and any other job) will request that you write a cover letter as part of the application process. The purpose of this letter is to share information about your background and what makes you suitable for the position.
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If you’re a job seeker, you may be asking yourself the question: how long should a cover letter be? If it’s too short, you might look like someone who is not passionate about the job. On the other hand, if it’s too long, an employer may gloss over important details.
We’re going to discuss how long a cover letter should be, and explore a few factors you should consider when writing one as you apply for a job.
Why Do I Need a Cover Letter?
While cover letters are often optional, many employers require that you submit a cover letter for the job. But even if submitting a cover letter is not a requirement, it is still a useful document to attach to your job application.
Cover letters, unlike letters of interest , allow you to explore why you would be a good fit for a job in more depth. And they give you the ability to share more information about yourself alongside your resume and application.
The ideal cover letter length is between half a page and one page. But this depends on the content you want to include. Your cover letter should include no more than four paragraphs of writing aside from the address and contact information. But it could be even shorter if you are writing an email.
To ensure you use the right cover letter format , here’s a list of six factors that you should consider when writing your letter:
1. Focus on your relevant skills
It can be tempting to talk about all the experiences you have had and how they shaped you as a worker. You could talk about all the semesters you spent abroad or the internships you took in college.
But a cover letter should be short. You should focus only on your relevant skills and background. So, if you have some experience that relates directly to a position, then you should mention it.
However, you should make sure that you don’t add in too much filler content. This kind of content does not make it clear to the employer why you are the right candidate for a position.
2. Use no more than four paragraphs
As we discussed earlier, your cover letter should be between half a page and one full page long. This will only give you room for about four paragraphs. So, when you are writing your cover letter, you should aim to write three or four paragraphs which are easy to read.
For instance, your first paragraph can be an introduction to your background and a description of the position for which you are applying. Your next two paragraphs could focus on experiences that qualify you for a position. Then, your final paragraph could act as a closing statement for your letter.
3. Do not use a word count
One way that people measure the length of content is by using word counts. Indeed, “half a page” is not a very clear measure of how long a cover letter should be.
However, if you’re asking yourself “How many words should a cover letter be?” you can stop right there. Unless there is a word count imposed by the employer, you don’t need to worry about using a specific word count. Your cover letter may end up between 300 and 400 words. That’s about how much you can fit on a properly-styled page of paper. But you can use fewer words if you want.
4. Leave some information to be revealed later
The cover letter is designed to help you pitch yourself to an employer. It is not a resume, which lists all of your accomplishments. Nor is it a job application. You have control over exactly how you structure your letter and what you include.
In your cover letter, you should try to leave some information that you can mention later. You should mention your highlight accomplishments that are relevant to the job. Even if you have a lot of impressive accomplishments, you don’t have to fit them all into your cover letter.
If you advance to a job interview , you’ll delve into your experience in more depth. The cover letter is your chance to give an employer a taste of your expertise and skills. It’s not the full story of your work history.
5. Ask for a review
If your cover letter is still long and you’re not sure what to remove, then you may want to ask someone for a second opinion.
They’ll be able to give you specific and actionable feedback on how you can improve. They may even notice things you would have missed. It’s often difficult to find problems in your own writing.
6. Use clear and concise sentences
One way to ensure your cover letter remains brief is to use short sentences that communicate only the information that you need to share.
For instance, if you are describing your college internship, simply mention the name of the organization and one thing you learned. This information could be broken down into two or three different sentences. This might be its own paragraph.
Toward the end of each paragraph, you should write a concluding sentence that links the main point you are making back to you. This will ensure you retain the attention of your reader.
How to Format a Cover Letter
While the length of your cover letter is important, so is making sure that you include all the necessary information.
Here are the main points that you should include in your letter:
- Heading
- Contact information (phone number, email address, mailing address)
- Introductory paragraph
- Main body (your qualifications, skills, educational history)
- Closing paragraph
Also, your cover letter should use a simple and readable font and font size. You may want to use Times New Roman with a font size of 12, which is easy to read.
Your cover letter should also be surrounded by a one-inch margin. Don’t change the margins to fit in more text. This makes your cover letter cluttered and hard to read. There should also be space between paragraphs. White space on your cover letter is not a bad thing. The less text on the page, the easier it will be to read your letter.
"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"
Venus, Software Engineer at Rockbot
Cover letters are an important part of the job application process, and a strong candidate has a strong cover letter.
When you are writing your cover letter, focus on the skills and experiences that are relevant to the position for which you are applying. Use short sentences and ignore the voice telling you to include a list of every impressive accomplishment.
By following the guidance in this article, you should have no trouble writing a cover letter that is neither too short nor too long. Writing a good and clear cover letter can make the difference between getting an interview and being rejected.
About us: Career Karma is a platform designed to help job seekers find, research, and connect with job training programs to advance their careers. Learn about the CK publication .
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- CV and Cover Letter
- How long should a cover...
How long should a cover letter be and what should I include?
9 min read · Updated on June 09, 2023
Think you can get away with a paragraph or two? Think again.
When it comes to crafting a cover letter, one common question that job seekers often ponder is, "How long should it be, and what exactly should I include?" The length of a cover letter is an important consideration, as it should be concise yet comprehensive enough to make a compelling case for your candidacy.
In general, the typical length of a cover letter ranges from 250 to 400 words, which translates to an average of four paragraphs. However, it's important to remember that quality and content are paramount, regardless of the specific word count.
Finding the right balance between providing enough information and keeping the letter succinct can be a challenge. On one hand, you want to grab the attention of the hiring manager and make a strong impression. On the other hand, you don't want to overwhelm them with excessive details or lose their interest with a lengthy document.
In this article, we'll explore the optimal length for a cover letter and look at what essential elements should be included. While there are no hard and fast rules, understanding some general guidelines and best practices can help you create a compelling cover letter that captures the attention of potential employers.
What's the average length of a cover letter?
So, how long should your cover letter be? The average length of a cover letter typically ranges from 250 to 400 words. This usually translates to around three to four paragraphs. However, it's important to note that the length can vary depending on the specific circumstances, industry norms, the employer's expectations, and whether you're sending the cover letter as an email or as an attachment.
While there is no strict maximum word count for a cover letter, it's generally recommended to keep your cover letter to a maximum of one A4 page if you're sending it as an attachment and half a page if you're sending it as an email. Hiring managers often have limited time to review application materials, so a more concise cover letter can be more effective in conveying your key qualifications and maintaining their interest.
Although there is no set minimum length, it's important to ensure that your cover letter provides enough relevant information to make a strong case for your candidacy. A cover letter that is too short may come across as lacking substance or not sufficiently addressing the employer's needs. Aim for at least three paragraphs, covering key points such as your qualifications, experiences, and interest in the position.
Ultimately, the goal is to provide enough information to highlight your suitability and make a strong case for your candidacy while keeping the letter concise and focused. Remember, the quality and relevance of content are more important than strictly adhering to a specific word count.
What should be included in a cover letter?
Knowing what to include in a cover letter is just as crucial as knowing how long your cover letter should be. Here are the essential elements that should be incorporated into your cover letter to effectively showcase your qualifications, demonstrate your fit for the position, and capture the attention of hiring managers.
Contact details
Every cover letter should begin with your full name, location, phone number, and email address in the top right-hand corner. This is just like a traditional letter, but it removes unnecessary details, like your complete address. The details should mimic the contact details in your CV.
If you're sending your cover letter via email, your contact details can be listed in your email signature. Again, ensure they mirror the contact details in your CV.
Paragraph 1: Introduction
Always address your cover letter to the person that is handling the applications. It could be the hiring manager, a talent acquisition partner, or even the Managing Director. If you don't know, find out.
Then introduce yourself by stating the position you're applying for and how you learned about the job opening. Make sure you convey your enthusiasm for the role and demonstrate a genuine interest in the organisation, but do so through powerful language, not an overdose of exclamation marks.
Paragraph 2: Why you are a strong candidate
The next paragraph is dedicated to outlining why you're a strong candidate for the role. Summarise your relevant qualifications, skills, or experiences that make you a strong prospect for the position. Power them up with specific achievement-based details that showcase your abilities and demonstrate how you can contribute to the company's success.
Paragraph 3: Alignment with the company
The third paragraph's purpose is to show that you align with the company. Show that you have done your homework by mentioning specific aspects of the company that resonate with you, such as its mission, values, or recent accomplishments. Then explain how your values, skills, or experiences align with the company's goals or culture. Remember to link this back to what value you can bring to the organisation.
Paragraph 4: Additional qualifications or experience
If you have room and if you're able, use the fourth paragraph to expand on additional qualifications or experiences that could be of value to the prospective employer. For example, you might want to highlight experiences that are relevant to the position but not extensively covered in your CV.
You could also emphasise unique skills, knowledge, or accomplishments that set you apart from the competition and make you a valuable asset to the company. Remember, always connect these additional qualifications to the company's needs or the specific requirements of the role.
Paragraph 5: Conclusion and call to action
In your closing paragraph, thank the person for considering your application and taking the time to review your cover letter and CV. Also, reiterate your interest in the position and express your eagerness for the opportunity to further discuss your qualifications.
Always mention your availability for an interview or a screening call and the best method to contact you. Then use a professional closing, such as “yours sincerely.”
How to make your cover letter the appropriate length
Crafting a cover letter of the right length is essential to make a strong impression while maintaining the reader's attention. Here are a few effective strategies to ensure your cover letter is the perfect length, allowing you to convey your qualifications in a compelling way.
Avoiding overly wordy sentences is one way to keep your cover letter to an appropriate length. Remember that every paragraph in your cover letter has a purpose and you must convey your message while using the fewest words necessary.
Choose words that have a substantial impact and convey your qualifications clearly. Instead of using long phrases or multiple words, opt for precise and descriptive language, like action verbs , to describe your accomplishments.
Prioritise relevant information
Tailor your cover letter to highlight the most relevant qualifications and experience that directly align with the demands of the job. Carefully read the job description and identify the key skills, qualifications, and requirements mentioned. These are the areas you should prioritise.
Do this by addressing them directly in your cover letter and explaining how your background and experiences meet those requirements, and how you can contribute to the organisation in those areas.
Avoid including unnecessary details or unrelated information. Remember, focusing on the experiences that directly demonstrate your ability to excel in the desired role is a winning strategy.
Use bullet points
If you have a list of specific skills, accomplishments, or qualifications that you want to highlight, consider using bullet points throughout your cover letter. This can help to break up the text and make it easier to read, while also ensuring important details stand out.
For example, you could create a bulleted list to emphasise your most relevant qualifications, skills, or achievements that directly align with the job requirements. This allows the reader to quickly grasp your strengths without having to read through lengthy paragraphs.
Focus on quality over quantity
Instead of trying to include every single detail about your background and experiences, prioritise quality over quantity. Choose the most impactful and relevant information that showcases your qualifications for the role.
Focus on the experiences that are most pertinent to the position and demonstrate your suitability. Instead of listing a generic set of skills or responsibilities, provide specific examples that showcase your achievements and demonstrate your abilities as this will make your cover letter more impactful and memorable. Make sure you quantify your achievements to provide concrete evidence of your capabilities, too.
Avoid including irrelevant or extraneous details that don't contribute to your candidacy and eliminate any repetitive statements or excessive information. Each sentence should add value and strengthen your candidacy.
Avoid repetition with your CV
Remember that your cover letter should complement your CV, not duplicate it. Rather than repeating the information verbatim, use your cover letter to provide context and highlight specific aspects of your experience or qualifications mentioned in your CV. Explain how certain skills or accomplishments are relevant to the position you're applying for.
If there are any gaps or transitions in your CV that might raise questions, such as career changes or extended periods of unemployment , use your cover letter to briefly address them. Provide a short and positive explanation that demonstrates your adaptability, growth, or relevant skills acquired during that time.
While your CV may focus more on technical skills and professional experiences, your cover letter can provide an opportunity to showcase your soft skills , such as communication, leadership, problem-solving, or teamwork. Highlight how these qualities have been instrumental in your previous roles and how they make you a valuable asset for the prospective employer.
Proofread and edit
Proofreading and editing are crucial steps in creating a polished and professional cover letter. Review your cover letter carefully for any spelling, grammar, or punctuation mistakes. Typos and errors can make a negative impression and undermine your credibility. Use spell-check tools, but also read through your letter yourself to catch any errors that automated tools might miss.
Also, check for any awkward phrasing or confusing language and revise accordingly to make sure that your ideas flow logically and that the content is coherent and organised. Remove any unnecessary or repetitive information that doesn't add value to your cover letter too. Be on the lookout for filler words and phrases that weaken the impact of your writing.
Crafting a cover letter of the right length and content is crucial. To enhance your chances of success, consider enlisting the help of a professional CV and cover letter writing service . Their expertise can ensure your application stands out, leading you closer to your desired career opportunities.
Recommended reading:
How to write a cover letter that has maximum impact - plus examples!
The difference between CVs and cover letters
Do recruiters actually read cover letters anymore?
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Discover business cover letter examples and more.
Tell hiring managers why you’re perfect for the job. Learn how to write a business cover letter with plenty of examples and a free downloadable template.
Your resume provides a high-level overview of your skills and experience — but a cover letter provides the hiring manager with more specific information about why you’re perfect for the job, both as a professional and as a person. A good cover letter can make or break any job application.
When to use a business cover letter.
A resume will only get you so far in a job hunt. Any time you submit a job application, you should include a business cover letter to accompany your resume. Think of it as a proposal to the hiring manager as to why you’re a good fit for the position.
Some clubs and organizations, especially mission-driven organizations, ask for cover letters from prospective members. They might want to see why you’d be a beneficial member who could further their mission before allowing you to join, which is the perfect time for a business cover letter.
Finally, you might want to include a cover letter if you plan to apply for a certification program. Some certifications have prerequisites. A business cover letter, along with your resume, is a great way to showcase your skills and that you’ve met all the requirements to earn the certification.
Download a free business cover letter template.
Not sure where to begin? Whether you’re looking for business cover letter examples for inspiration or want an outline to get started, you can download a free cover letter template online.
Once you download the template, you can convert the PDF to Word to customize the information to suit your skills and experience. You can also edit the PDF online to add text, leave sticky notes, and more.
To give you some ideas, here’s a quick business cover letter example of what you might want to make yours look like:
San Jose, CA | [email protected] | 123-555-4564
Dear Jane Doe, VP of Human Resources
I came across your job posting for an Account Executive on the Company website, and given my extensive business background, I believe I would be an asset to your organization.
For the past seven years, I have worked as an Account Executive for Big Business, LLC., handling dozens of accounts from businesses both domestic and abroad. I have a certification in Business Development from the ALCOP, and I am also proficient with all major project management software, including Jibberjab, Smile, and Wink.
In addition to my business background, I am a strong communicator with experience leading small teams to achieve set goals within projected timelines.
My schedule is flexible, and I would be interested in setting up a time to discuss the Account Executive position further. Thank you for your time, and I look forward to speaking to you.
Tips to write a business cover letter.
A business cover letter is a balancing act between covering as much information about yourself as possible while keeping it short, so it’s easy for hiring managers to read.
Always use professional language. In a business setting , efficiency is key. Hiring managers read through many applications and don’t have time for fluff. Keep your business cover letter short and straight to the point. Highlight your strong points as quickly as possible.
Be sure to proofread your cover letter for mistakes before sending it. Nothing comes off as more unprofessional than a typo in an important business letter.
Once you’re happy with the final result, remember to save your business cover letter as a PDF. PDFs maintain their formatting regardless of device. You can easily convert Word to PDF online to transform your cover letter into a sharable document that’s ready to send to hiring managers.
The best business cover letter format.
There are several differences between generic cover letters and business cover letters. Overall, business cover letters should be more professional, both in tone and layout. Similar to a standard business letter, professionalism and conciseness is key here. But rather than sell products or services, you’re selling your skills and experience.
To keep your cover letter on track, here’s an outline of the important information and sections to include in your business cover letter template:
- Personal information – Start your cover letter with your name, email, and telephone number at the top of the page in a block format. Address or city is optional.
- Date – Every business letter should be dated. Add the date under your contact information.
- Salutation – Greet the hiring manager. Include their name and perhaps even their job title, just to show you’ve done the research.
- Opening paragraph – Explain that you’re interested in the position and how you heard about the opening. Include the exact job title.
- Second paragraph – Provide a summary of your relevant experience and critical hard skills that make you the best person for the job.
- Third paragraph : Briefly discuss the soft skills that would make you an asset to the business and a good team player.
- Closing paragraph : Let the hiring manager know about your availability to discuss the job further. Thank the hiring manager for their time by name.
- Signature – End the letter with a professional signature.
You should also use a business cover letter format that’s clean and in a block format, with a highly legible font. Use single spacing and keep your margins consistent to maintain a business feel. The easier it is for a hiring manager to read your cover letter, the better.
Frequently asked questions.
Should i write a new cover letter for each application.
Each cover letter should be specific to the job you’re applying to. However, you can create a business cover letter template that covers basic information and quickly customize it before applying to a job to save time creating letters from scratch.
How long should a cover letter be?
Your cover letter should be three to four paragraphs, or approximately 250 to 400 words. Always try to keep it to one page.
Is a cover letter the same thing as a CV?
While they are both very similar, a cover letter isn’t quite the same as a CV. CV stands for curriculum vitae, which focuses mainly on academic achievements. Cover letters focus on professional experience. In the business world, cover letters are preferred.
Keep exploring
Content as a Service - acrobat-hub - Wednesday, October 4, 2023 at 08:45
Orlando’s proposed stormwater fee hike sparks outrage
F aced with century-old pipes, wetter hurricanes and a rapidly growing population, Orlando leaders say they need more money to fund maintenance and upgrades to systems that remove rainwater from neighborhood streets.
On the hook for that are property owners in the city, who likely will pay stormwater fees that are more than double the current rate in coming years to cover the need. That alone would have aggravated some residents, but an April letter to affected homeowners had some believing the increases were even larger than the city is actually proposing, fanning the flames.
A second letter, outlining each property owner’s proposed fees, was issued recently to clarify matters.
“The last time we changed the rate was in 2008,” said Corey Knight, the city’s Public Works Director. “We want to keep a quality of life around here that our residents expect, and to do that today it costs more than it did in 2008.”
Knight will ask the city council to approve the proposed increase at a public hearing Monday, as part of the council’s regularly scheduled meeting.
Currently, the stormwater fee is $9.99 per month for a typical single-family home, but that doesn’t come close to covering the costs of repairs and upgrades for stormwater systems, Knight told city commissioners in February, when he first broached the idea.
With the hike, the same typical home would pay an average of $3.50 more per month each year topping out at $21.24 per month in 2028. The city rakes in about $25 million annually in stormwater fees, but next year’s projected budget to maintain the system is more than $50 million.
Knight said the department has had to borrow money to keep things going, which isn’t sustainable long term.
Maintaining storm drains and replacing underground storm pipes is expensive work, and costs have ballooned, he said.
“It’s replacing old infrastructure…it’s also the upkeep and maintenance of the infrastructure to try to get more life out of it,” he said.
While the city has offered some examples of typical fees, for each home the actual fee is calculated based on a property’s “impervious area” — the rooftops, driveways and other surfaces that don’t absorb rainwater. In one example, a home with about 2,600 square feet of impervious area pays about $137 annually now and would pay about $202 next year, $252 in 2026, $303 in 2027 and $318 in 2028, according to the notice.
The proposed increase would bring stormwater collections up to $54.5 million in 2028, according to projections in the letter.
Clay Rivers was among taxpayers who attended a city council meeting last month to oppose the increase. Rivers, president of the Washington Shores neighborhood association, said his neighborhood hasn’t seen the benefits of the existing fee, and feared the steep increase would hit his neighbors on fixed incomes, forcing them to move.
“Washington Shores routinely suffers street flooding, overflow, or standing water due to insufficient or inadequately maintained infrastructure,” he said. “To raise our rates now, while the current fees don’t sufficiently address the community’s needs, is unjust.”
Others chimed in with email to an inbox included in the notice of the public hearing. Emailed responses were obtained by the Sentinel through a public records request.
Rita Meyer, an east Orlando resident, called on city leaders to cut expenses elsewhere in order to fund its needed improvements.
“I completely understand wanting to complete multiple stormwater projects, but if there’s no money in the budget, you put the projects on hold or trim your expenditures, personnel, travel or overhead,” she wrote. “It boggles the mind that City of Orlando politicians would propose these increases when the citizens of Orlando and the state are already dealing with astronomical property insurance rates and/or property insurance cancellations.”
David Dean, who lives in the downtown area, wrote that he understood a fee increase may be necessary, but “a 100% increase is alarming and places a heavy burden on individuals like myself who rely on your services.”
©2024 Orlando Sentinel. Visit orlandosentinel.com. Distributed by Tribune Content Agency, LLC.
Auston Matthews explains why he was out of Maple Leafs lineup
Ai video of sheldon keefe ripping leafs has fans laughing, others tear into mitch marner for 'gods' comment, frustration pops as blue jays manager john schneider ejected following profane rant in philly, tom selleck wants cbs to reconsider 'blue bloods' cancellation, says he might lose ranch if it ends, sophie gregoire trudeau says she 'never perceived' justin as 'a prime minister', letters to the editor, may 7, 2024.
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PARENTAL INTERVENTION I see and hear all these disgusting racist protests in Toronto and the U.S. constantly. Most of these people involved are a direct result of bad parenting and history knowledge-deficient friends. A message to all the parents of the kids who are disgracing themselves as Canadians with all their hatred and idiocy: Be better parents.
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Letters to the Editor, May 7, 2024 Back to video
Sol Reisen Toronto
(If you were a parent of one of these kids paying thousands to go to school, wouldn’t you be telling them to get out of the tent and go to class?)
MUZZLE THEM ALL Stop the nonsense about dogs in the parks and on the sidewalks. Kindly mandate that every dog in the city wear a muzzle. There are some single-strap varieties that would not bother your pet, and would put citizens at ease.
Donna Sweeney Toronto
(That’s not going to fly)
FIRE KEEFE Doing the same thing over and over again expecting different results is the definition of insanity. Sheldon Keefe has coached the Leafs since 2019 and always in second or third place in the division. Good record for 82 games — but then the playoffs start and this team shows it is not built for the playoffs! Guy Boucher runs the power play and it sucked big time in the playoffs. Playing Boston, you are guaranteed a power play. Doing the same thing over and over again with the same five players, the opponents can easily defend against it, as the results in seven games showed. It’s time MLSE made some major changes. Shanahan’s plan is not working. Time for some major shakeups! Trade Marner, he’s too soft and small for the playoffs and they can’t afford him once his contract comes up for renewal. Trade Brodie and Samsonov for a defenceman and good backup goalie. Woll is their future. Build a team around him, Nylander and Matthews. Fire Keefe and Boucher and hire Joel Quenneville to coach.
Ed Yearwood Tillsonburg, Ont.
(The whole operation needs to be overhauled immediately)
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