system implementation presentation

Crafting a Successful System Implementation: A Comprehensive Guide

What is the Scope and Objectives of the System Implementation? The first and perhaps most critical step in planning a system implementation is to define the scope and objectives of the project. It’s essential to have a clear understanding of what the system aims to achieve and the specific requirements it needs to fulfil. This step involves asking yourself the following questions:

• What is the primary purpose of the new system?
• What are the key functionalities and features the system needs to incorporate?
• How will the system integrate with existing infrastructure and processes?
• What are the expected outcomes and benefits of the implementation?

By answering these questions, you can establish a solid foundation for the project and ensure that the implementation aligns with the organisation’s overall strategic goals.

Who Should be on the Implementation Team? Selecting the right team to spearhead the system implementation is crucial to its success. The implementation team should comprise individuals with diverse skills and expertise, including project management, business analysis, technical expertise, and change management.

Consider the following when building your team:

• Who will be the project manager responsible for overseeing the implementation?
• What specific roles and responsibilities will each team member have?
• How will the team collaborate and communicate throughout the process?
• What training or support will the team require to ensure they are equipped to handle the implementation?

Effective teamwork and clear lines of communication are essential for a successful system implementation.

What Analysis Should be Conducted? Before diving into the implementation process, it’s essential to conduct a comprehensive analysis of the current system, the organisation’s needs, and the proposed solution.

This analysis should include the following:

• A review of the existing system’s strengths, weaknesses, and pain points.
• An assessment of the organisation’s requirements, including any regulatory or compliance considerations.
• A comparison of the proposed solution against the organisation’s needs and industry best practices.
• An evaluation of the potential risks and challenges associated with the implementation.

By conducting a thorough analysis, you can identify any potential roadblocks or issues early on, allowing you to proactively address them during the planning phase.

What Should the Implementation Plan Include? With the scope, team, and analysis in place, the next step is to develop a detailed implementation plan. This plan should cover the following key elements:

• Project timeline and milestones
• Resource allocation and budget considerations
• Data migration and integration strategies
• Training and change management processes
• Testing and quality assurance procedures
• Contingency planning and risk mitigation strategies

A well-crafted implementation plan will serve as a roadmap, ensuring that all tasks and activities are executed in a coordinated and efficient manner.

How Should Stakeholders be Engaged? Successful system implementations require the support and buy-in of key stakeholders, both within the organisation and external to it. This involves the following:

• Identifying all relevant stakeholders, including end-users, management, IT personnel, and any third-party vendors or partners
• Establishing clear communication channels to keep stakeholders informed and engaged throughout the process
• Addressing any concerns or objections raised by stakeholders and incorporating their feedback into the implementation plan
• Securing the necessary approvals and sign-offs from key decision-makers

By actively engaging stakeholders and addressing their needs and concerns, you can build a strong foundation of support for the system implementation.

What Role Does Training and Change Management Play? The introduction of a new system inevitably brings about change within the organisation. To ensure a smooth transition, it’s crucial to prioritise training and change management. This includes:

• Developing comprehensive training materials and resources for end-users
• Providing hands-on training sessions to equip users with the necessary skills and knowledge
• Implementing a change management strategy to address resistance to the new system
• Establishing ongoing support and feedback mechanisms to address user concerns and questions

Effective training and change management can help to minimise disruptions, increase user adoption, and ensure the long-term success of the system implementation.

How Should Testing and Quality Assurance be Handled? Throughout the implementation process, it’s essential to have a robust testing and quality assurance (QA) strategy in place. This involves:

• Defining clear testing objectives and criteria
• Developing a comprehensive test plan covering unit, integration, and end-to-end testing
• Establishing a process for identifying, documenting, and resolving any issues or bugs
• Conducting thorough user acceptance testing to ensure the system meets the organisation’s requirements

By implementing a rigorous testing and QA process, you can identify and address any potential problems before the system goes live, reducing the risk of disruptions or failures.

What Should the Cutover and Launch Plan Include? The final stage of the implementation process is the cutover and launch of the new system. This phase requires careful planning and execution to ensure a successful transition. Key considerations include:

• Defining the cutover timeline and coordinating the activities of all involved parties
• Developing a back-out plan in case any issues arise during the cutover process
• Ensuring that all necessary data migrations and integrations are completed seamlessly
• Providing comprehensive support and resources for end-users during the launch phase

A well-crafted cutover and launch plan can help to minimise downtime, reduce the risk of disruptions, and ensure a smooth transition to the new system.

How Should the System be Monitored and Optimised? Even after the successful launch of the new system, the implementation process does not end. It’s essential to continuously monitor the system’s performance, gather user feedback, and make any necessary improvements or optimisations. This includes:

• Establishing performance metrics and key performance indicators (KPIs) to track the system’s effectiveness
• Regularly reviewing user feedback and addressing any concerns or issues that arise
• Implementing a process for making incremental improvements and updates to the system
• Ensuring that the system remains aligned with the organisation’s evolving needs and requirements

By adopting a continuous improvement mindset, you can ensure that the system remains relevant, efficient, and valuable to the organisation over the long term.

Planning a successful system implementation requires a comprehensive and well-thought-out approach. By following the steps outlined in this blog post, you can increase the likelihood of a seamless and efficient implementation process, ultimately delivering a system that meets the organisation’s needs and drives positive outcomes. Remember, effective communication, stakeholder engagement, and a commitment to continuous improvement are key to ensuring the long-term success of your system implementation.

For more information, please contact  Sean Devlin  on  [email protected]  or call 01905 794 504.

Disclaimer. This article has been prepared for information purposes only. Formal professional advice is strongly recommended before making decisions on the topics discussed in this release. No responsibility for any loss to any person acting, or not acting, as a result of this release can be accepted by us, or any person affiliated with us.

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• What is an implementation plan? 6 steps ...

What is an implementation plan? 6 steps to create one

An implementation plan—also known as a strategic plan—outlines the steps your team should take when accomplishing a shared goal or objective. This plan combines strategy, process, and action and will include all parts of the project from scope to budget and beyond. In this guide, we’ll discuss what an implementation plan is and how to create one.

Projects require planning to be successful. Would you build a house without a blueprint? Probably not, because nailing pieces of wood together without a plan could lead to disaster. The same concept is true in the corporate world. An implementation plan functions as the blueprint for any shared objective. Your plan should include everything from the project strategy, to the budget, to the list of people working on the project. 

In this guide, we’ll discuss what an implementation plan is and how to create one. These steps can help you and your team prepare for projects both big and small.

What is the purpose of an implementation plan?

The purpose of an implementation plan is to ensure that your team can answer the who, what, when, how, and why of a project before moving into the execution phase. In simple terms, it's the action plan that turns your strategy into specific tasks.

A good way to know whether your implementation plan is effective is to hand it to someone outside of your team and see if they can understand the project in its entirety. Your implementation plan should leave no questions unanswered.

How to create an implementation plan in 6 steps

If you want your implementation plan to be comprehensive and beneficial to your project team, you’ll need to follow specific steps and include the right components. Use the following steps when creating your plan to reduce the risk of gaps in your strategy.

1. Define goals

The first step in the implementation process is defining your goals . Determine what you hope to accomplish when your project is complete, like whether you hope to win over a new marketing client or revamp your internal content strategy. Starting with your project objectives in mind can help flesh out your project plan. 

Tips to consider:

Ask questions: When defining your goals, you and your team may want to ask questions about your project such as, “What are we trying to achieve with this project? What deliverables do we hope to produce? Who are the stakeholders we plan to share our project deliverables with?”

Brainstorm risk scenarios: Although you’ll perform a more in-depth risk assessment later on in your implementation plan, brainstorming potential risk scenarios early on gives you a more realistic idea of what you’re able to achieve. 

2. Conduct research

Once you have a broad idea of the project goals you want to achieve, you can hone in on these goals by conducting research such as interviews, surveys, focus groups, or observations. Your research should come from key experts in your field. These experts may be team members or external stakeholders. Your research outcomes should include a list of what your project timeline, budget, and personnel may look like.

Collaborate using shared tools: Collaboration is easier when you have the right communication tools in place to do so. Use a team collaboration tool to share your project goals and get feedback from others, regardless of their location. 

3. Map out risks

You brainstormed risk scenarios in step one of your implementation strategy, and in step three, you’ll map out all the potential risks you may face in your project. Risks can include anything from paid time off and holidays to budget constraints and loss of personnel. 

A great way to map out your risks is by using a risk register. This tool will help you prioritize project risks and prepare for them accordingly. You can also conduct a SWOT analysis , which will identify any weaknesses or threats affecting your project. 

Be flexible and proactive: Mapping out risks is more than just a preparation strategy. If you identify preventable risks during this stage of the implementation plan, you can take action to prevent those risks. This may mean adjusting your initial project goals. 

4. Schedule milestones

Scheduling your project milestones is an important step in the planning process because these checkpoints help you track your progress during execution. Milestones serve as metrics—they are a way to measure how far you’ve come in your project and how far you have left to go. 

To visualize project milestones and keep your entire team on track, use a Gantt chart . With a Gantt chart, you can visually lay out your implementation schedule and show how long you think each task will take.

Add wiggle room: Things don’t always go as planned, even if you do everything in your power to a schedule. By adding wiggle room to your schedule, you can ensure your project stays on track instead of keeping tight milestones and failing to meet them.

Clarify dependencies: Dependencies are tasks that rely on the completion of other tasks. Clarifying your dependencies makes it easier to keep the project on track and hit your milestones.

5. Assign responsibilities and tasks

Every action plan must include a list of responsibilities with team members assigned to each one. By assigning responsibilities, you can assess the performance of each team member and monitor progress more closely. Using a RACI chart can be an effective project management tool for clarifying roles and responsibilities. 

Assigning responsibilities is different from assigning individual tasks. One team member may be responsible for overseeing the project review, while you may assign three other team members to handle the delivery and communication of the project to various teams for review. When you assign responsibilities and tasks, be sure to make your expectations clear. 

Communication is key: When you assign roles, responsibilities, or tasks, it’s best to communicate why you’re choosing one team member over another. Instead of letting team members question why they have specific roles, you can use this step in the planning process as an opportunity to highlight team member strengths.

Track responsibilities in a shared tool: Having a shared tool, like project management software, can give team members clarity on who's doing what and by when.

6. Allocate resources

Resource allocation is one of the best ways to reduce risk. If you can plan out what resources you need for your project and ensure those resources will be available, you’ll avoid the risk of running out of resources mid-project. If you notice that you don’t have enough resources in this step of the implementation process, you can adjust your project accordingly before it kicks off. 

Resources may include money, personnel, software, equipment, and other physical or technical materials. Time can also be a resource because the team members you need to complete the project may be working on other projects.

Tips to consider: Ask yourself the following questions when identifying available resources for your project: 

What is the project’s priority level? 

Who is available to work on this project? 

What budget or tools are available? 

What additional resources do we need? 

Who needs to approve the resource allocation plan?

Following these steps as you create your implementation plan will increase the likelihood of hitting your project goals. Having a checklist of the items to include in your implementation plan can also lead to successful implementation. 

What to include in an implementation plan

Knowing how to create your implementation plan is crucial, but you also need to know what to include in your plan. This checklist includes the six most important items you’ll want to consider if you want to move forward with a successful project. 

1. Objectives

You’ll outline your project objectives in step one of the implementation process. Set your goals and decide what metrics your team will use to measure to monitor progress. By clearly identifying your project objectives, you and your team can measure progress and performance as you move forward.

2. Scope statement

You’ll set the scope of your project in step two when conducting research. Your project scope statement should outline the boundaries you’ve set for your project and broadly define what goals, deadlines, and project outcomes you’ll be working toward. Defining your project scope in the implementation plan can help prevent scope creep when you’re farther along in the project.

3. Outline of deliverables

Deliverables are the tangible goals of your project. Outlining the deliverables you hope to create can serve as a resource when managing time frames, delegating tasks, and allocating resources. 

4. Task due dates

Although the project timeline may change as your project progresses, it’s important to clarify your expected due dates during implementation planning. When you estimate task due dates, you can schedule milestones around these due dates and plan for project completion. You will commonly see Gantt charts used for strategic planning and implementation planning. This is because Gantt charts display information in a follows a linear path, similar to a timeline. 

5. Risk assessment

You’ll conduct your risk assessment in step three of the implementation process. Whether you use a   risk register , SWOT analysis , or contingency plan to identify risks , be sure to include these documents in your plan. That way, others involved in the project can look through your findings and potentially help you prevent these risks. 

6. Team member roles and responsibilities

You assigned roles and responsibilities to team members in step five of your plan, and keeping a detailed record of what these are can hold everyone accountable. Whether you use a RACI chart or another tool to clarify team member roles, there should be a place in your plan for everyone to refer to in case questions arise. 

Your implementation plan will likely be unique to the project you're working on, so it may include other components not listed above. However, you can use the six items above as your guide so you know your plan is comprehensive.

Many aspects of project implementation overlap with strategic planning. As a project manager , working on the project implementation plan while you are also working on the strategic plan can help minimize the total time spent on planning.

Another way to save time during the planning process is to house all of your plans in a work management platform. When your project team is ready to start the implementation process, everything is in one convenient place.

Benefits of having an implementation plan

There are many benefits to implementation planning, with the top benefit being an increased chance of project success. Implementing a project plan creates a roadmap for executing your project so you can prevent issues from occurring. 

Other benefits to having an implementation plan include:

Improved communication between team members and key stakeholders

Better organization and management of resources

Increased accountability for everyone involved in the project

More structured project timeline and daily workflow

Easier collaboration between team members

Going straight into the execution phase without an implementation plan may feel like walking on stage to give a speech without knowing what you’re going to say. Preparation is key for top-notch performance. 

Simplify implementation planning

Knowing the steps for implementation planning is the foundation of project management. A well-planned project leads to a successful project.

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Free PowerPoint Implementation Plans

By Kate Eby | December 10, 2023

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We’ve compiled a comprehensive collection of free PowerPoint implementation plan templates for project managers, product managers, team leaders, and executives. Use these templates to communicate and showcase project strategies to stakeholders.

Included on this page, you’ll find a PowerPoint project implementation plan template , a PowerPoint business plan implementation template , a product implementation template for PowerPoint , and more.

Basic PowerPoint Implementation Plan Template

Download the Sample Basic Implementation Plan Template for PowerPoint   Download the Blank Basic Implementation Plan Template for PowerPoint  

This basic PowerPoint implementation plan template makes the process of implementing your plan straightforward and clear. Simply enter the tasks required for your implementation plan. Next, drag and drop each task into the easy-to-follow Gantt chart to create a clear timeline of your implementation plan. This tool helps teams stay on track to complete projects on time. It's a game-changer for completing implementations efficiently. 

See this collection of free implementation plan templates to outline crucial initiatives, timelines, and resources, ensuring successful project completion.

PowerPoint Project Implementation Plan Template

Download the Sample Project Implementation Plan Template for PowerPoint Download the Blank Project Implementation Plan Template for PowerPoint

This visually dynamic, dashboard-style PowerPoint project implementation plan template isn't just about looks — it's about clarity. With a comprehensive dashboard, users can instantly see tasks and their statuses, as well as a budget breakdown, all represented in colorful, easy-to-grasp charts. When you enter data into the dashboard, it automatically appears on a Gantt chart timeline, ensuring you can track every step of your project. This template is not only a presentation tool; it's your roadmap to successfully completing your entire project. 

Delve deeper into the art of project implementation plan execution by checking out this article on how to create a sustainable, repeatable implementation plan .

PowerPoint Business Plan Implementation Template

Download the Sample Business Plan Implementation Template for PowerPoint Download the Blank Business Plan Implementation Template for PowerPoint

This PowerPoint business plan implementation template can help any team create an effective roadmap to success. With sections for each business plan phase, from the feasibility study to expansion and growth, the template outlines every critical step your team should account for. Download the blank template to fill out each section from scratch, or try the sample-text version for additional guidance. This tool simplifies complex processes, ensuring that you thoughtfully plan and communicate every aspect of your business journey to your team.

PowerPoint Annual Implementation Template

Download the Annual Implementation Template for PowerPoint  

Craft a winning year-long project implementation strategy with this visually striking PowerPoint annual implementation template. Enter your project targets in the adjustable bar chart and set the length for every task. Highlight important dates with milestones, and utilize the handy result data sections for a quick peek at how things are moving forward.

PowerPoint Marketing Process Implementation Plan Template

Download the Sample Marketing Process Implementation Plan Template for PowerPoint   Download the Blank Marketing Process Implementation Plan Template for PowerPoint  

Showcase your marketing journey from start to finish with this PowerPoint marketing process implementation plan template. Dive deep into phases such as research and analysis and reporting and feedback using pre-filled content to guide you through the process. Utilize this template to communicate vital marketing insights and ensure alignment with your key stakeholders.

Product Implementation Plan PowerPoint Template 

Download the Product Implementation Plan Template for PowerPoint  

Use this product implementation plan template for PowerPoint to depict your product's rollout strategy. This template offers slides covering preliminary preparations, sales data, marketing initiatives, social media tactics, and product deployment specifics. Additionally, each slide features intuitive status indicators to show if a task is in progress, complete, or needing review. Leverage this template to give stakeholders an insightful snapshot of your product's implementation journey.

Software Implementation Plan PowerPoint Template

Download the Software Implementation Plan Template for PowerPoint

This software implementation plan template for PowerPoint offers a comprehensive roadmap for rolling out software solutions. The Gantt chart uses color-coding to represent different implementation stages, making it visually intuitive. Each bar within the chart conveys the percentage of task completion, facilitating easy tracking. The template spans a yearly timeline, breaking down actions month by month. Its flexibility allows customizations to cater to individual projects or to present multiple projects in one presentation.

Multiple Project Implementation Plan PowerPoint Template 

Download the Multiple Project Implementation Plan Template for PowerPoint  

Efficient project management means overseeing scope, budget, resources, and deliverables across multiple projects. This PowerPoint multiple project implementation plan template offers distinct swimlanes to visualize and relay timelines and key milestones for several projects simultaneously. A duration-per-project bar chart provides clarity on each project's timeline, while a vibrant team allocation slide ensures resource distribution is transparent and every stakeholder stays apprised of all project progress.

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The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

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How to create an effective implementation plan

An implementation plan is a formal document outlining step-by-step instructions and specific tasks required of team members to successfully achieve project goals or objectives. It’s a crucial component of project management , serving as a helpful roadmap for completing projects that support larger strategic initiatives. 

Once organizational strategies have been determined, the individual actions and step-by-step process of achieving these strategic objectives necessitate introducing an implementation plan.  

According to KBV Research, the global Project Management Software Market is anticipated to reach $17.75 billion by 2030 . However, additional research shows that up to 80% of IT projects fail to meet their objectives and experience considerable delays or exceed planned costs.

This article explores the vital role of an implementation plan in project management, covering its definition, benefits, challenges, and essential components. It also guides readers in creating their own plans, offering key advice for successful project outcomes.

What is an implementation plan?

An implementation plan is a formal document detailing the individual steps and tangible actions project teams must take when pursuing a shared goal or objective.

The plan is a process in project management and supports an organization’s wider strategic busi n ess priorities , setting out the specific requirements and responsibilities for orchestrating successful project execution.

The plan provides project teams with a holistic view, giving them insights into a range of factors, i.e., the project’s value proposition, budgetary requirements, timeframes, potential risks, and time-to-completion. 

It should encompass the end-to-end project lifecycle, enabling teams to determine the scope (the extent of what the project covers) and scale (the size or proportion of the project) while ensuring all actions are aligned with overarching strategic prerogatives.

11 Essential components of an implementation plan

Implementation plans will undoubtedly differ depending on the project’s scale, scope, perceived time-to-value driving organizational objectives, etc. 

The foundation of any effective implementation plan, however, includes meeting some essential criteria, which include :

1. Outline project objectives

Before the project launch, an implementation plan should identify the project’s end goal to create a consensus on project parameters. Project leaders can refer to SMART criteria to define specific, measurable, achievable, relevant, and time-bound objectives to make up key project milestones. 

Defining the project’s ultimate aim better enables teams to ensure project activities align with the organization’s wider strategic direction. To keep things on track, create a checklist that monitors the completion rate of key project goals, milestones, and other strategy-dependent factors.

2. Create a scope statement

A scope statement outlines the project’s actions and deliverables, identifies the project boundaries, and sets standards for meeting acceptance criteria. 

An implementation plan should produce a structured document for stakeholder alignment. This will give them a critical reference throughout the project timeline and clearly communicate what is within and outside the project trajectory to clarify its parameters. 

Scope statements help provide a clear understanding of what is expected–helping to prevent misunderstandings and ensure alignment between teams and stakeholders.

3. Launch a thorough risk analysis

Identifying potential risks and uncertainties raises awareness of any unforeseen challenges that may affect the project’s success. 

Implement risk mitigation strategies such as a SWOT analysis that gives teams a robust framework for honing in on any Strengths, Weaknesses, Opportunities, and Threats that may arise throughout project execution. 

Implementation plans should aim to include contingency plans that provide project teams with solutions for combatting project obstacles, i.e., missed deadlines or budget limitations, and regularly revisit and update risk management efforts as the project progresses.

4. Success criteria

Success criteria outline ideal project outcomes, identifying the milestones shaping what success means for your project. 

Start by connecting these criteria to your project’s goals that turn abstract objectives into tangible accomplishments. Involve stakeholders in determining viewpoints, giving teams a well-rounded understanding of what exactly project success looks like. 

Collaboratively refine these criteria, incorporating different data points to establish a comprehensive evaluation framework. Regularly reassessing and adapting the requirements as your project unfolds allows your team to navigate changing dynamics and enables a more targeted path to project success.

5. Outline of project deliverables

Project deliverables are the tangible outcomes that define project success. For example, in an implementation plan for an IT project, teams establish project deliverables through key steps. The team first figures out exactly what they want the system to do and writes it down in a detailed plan (Functional Specifications Document). 

Then, they start building the system by writing the code and creating a guide on how to test it (Test Case Documentation). After testing to make sure everything works and tracking any issues, they release the final product (Live System) along with guides for users (User Manuals). 

Each of these steps outlines concrete project deliverables, making it clear and organized for everyone involved.

6. Team roles and responsibilities

In crafting an implementation plan, defining team roles and responsibilities is pivotal. Start by envisioning the project landscape, identifying the key players and their distinct contributions. 

Foster open communication channels to ensure a shared understanding of each team member’s role, promoting collaboration. Use clear communication tools and regular check-ins to reinforce accountability and streamline workflow. 

This approach to team roles and responsibilities ensures a cohesive and efficient working environment, where each member contributes strategically to the project’s success.

7. Project resource plan

Develop a resource plan outlining the required personnel, equipment, and materials. Address resource constraints and explore alternatives. Regularly monitor and adjust the resource plan to accommodate changing project needs. 

8. Implementation timeline

Create a detailed timeline outlining key milestones and activities. Use project management software to visualize dependencies and critical paths. Regularly update and communicate the timeline to keep all stakeholders informed.

9. Implementation plan milestones

Establish significant milestones to mark key achievements throughout the implementation process. Celebrate these milestones to boost team morale and maintain momentum. Ensure milestones are well-defined and aligned with project objectives.

10. Implementation plan metrics

Identify and establish key metrics to measure the success of the implementation plan. Regularly track and analyze these metrics to gauge progress and identify areas for improvement. Adjust the plan as needed based on metric insights.

What are the benefits of an implementation plan?

Implementing a robust implementation plan in project management can be a game-changer, offering a range of benefits. A clear roadmap for streamlined processes and enhanced resource efficiency brings plentiful advantages.

Let’s explore further: 

Clarity of purpose

Implementation plans provide a clear roadmap, offering a tangible structure for project teams to follow. This clarity of purpose aligns everyone involved with the project’s overarching goals and objectives.

Efficient resource allocation

A well-crafted implementation plan helps efficiently allocate resources, be it human, financial, or technological. This optimization ensures that resources are utilized judiciously, preventing unnecessary bottlenecks.

Risk mitigation

One of the primary advantages of an implementation plan is its ability to identify potential risks and challenges early. This foresight enables teams to develop effective risk mitigation strategies, minimizing the impact of unforeseen obstacles.

Enhanced communication

Implementation plans establish a foundation for effective communication. Team members, stakeholders, and management are kept informed about project milestones, progress, and potential hurdles, fostering a collaborative work environment.

Measurable progress

Breaking down the project into milestones with defined deadlines allows for measuring progress. This keeps the project on track and provides stakeholders with a tangible sense of achievement.

What are the challenges of an implementation plan?

While the plan provides structure and guidance, adaptability and responsiveness to evolving circumstances are equally critical for navigating the dynamic landscape of project execution.

Finding balance in the implementation process is important for realizing the full potential of a well-crafted plan. This will mean identifying and understanding several challenges that may arise during project implementation. 

Resistance to change

Team members often resist implementing a new plan because they have become accustomed to existing processes. Overcoming this resistance requires effective change management strategies and clear communication about the benefits of the new plan.

Resource constraints

Despite meticulous planning, resource constraints may arise, leading to potential delays. This challenge requires ongoing monitoring and flexibility to adjust the plan as needed.

Balancing detail and flexibility

Striking the right balance between a detailed plan and the flexibility to adapt is challenging. Too much rigidity can stifle creativity and problem-solving, while excessive flexibility may lead to a lack of accountability.

Communication overload

While effective communication is a benefit, an overload of information can lead to confusion. Finding the right cadence and channels for communication is essential to prevent information fatigue.

How to create an implementation plan

The implementation plan drives a project forward in project management, fusing strategic blueprints and plans into concrete results. 

Project leaders must follow a structured approach encompassing several key steps to navigate this crucial stage successfully.

Define project goals

A clear articulation of project goals is at the heart of any successful implementation plan. Often aligned with broader organizational objectives, these goals act as the guiding lights that inform subsequent decisions and actions. Defining these goals with precision not only provides a sense of direction, but also facilitates the establishment of measurable success criteria.

Conduct research

A thorough understanding of the project’s landscape is essential for effective implementation. Research involves delving into industry best practices, analyzing market trends, and evaluating similar projects. This information enriches decision-making and enables teams to expect challenges and devise adaptive strategies.

Define project outcomes and deliverables

Building on the foundation of project goals, the next step involves clearly defining the outcomes and deliverables expected from the implementation. These tangible markers serve as benchmarks for success and guide the team’s efforts toward producing measurable and impactful results.

Identify potential risks and challenges

In any project, uncertainties and obstacles are inevitable. Identifying potential risks and challenges allows project managers to develop risk mitigation strategies. This proactive approach empowers teams to navigate unforeseen hurdles with agility, ensuring the project stays on course.

Set project milestones and deadlines

Breaking down the implementation process into manageable milestones is essential for tracking progress and maintaining momentum. Establishing deadlines for each milestone creates a sense of urgency and accountability, fostering a structured and time-bound approach to project execution.

Assign team roles and responsibilities

Successful implementation hinges on the collaboration and coordination of a well-structured team. Assigning clear roles and responsibilities ensures that each team member understands their contribution to the project. This clarity minimizes confusion, optimizes workflow, and enhances overall efficiency.

Determine resources needed

Resource allocation is a critical aspect of implementation planning. This step involves identifying and securing the human, financial, and technological resources required for successful project execution. Adequate resource planning prevents bottlenecks and delays, ensuring a smoother implementation process.

Acquire management and stakeholder buy-In

Securing the support and buy-in of key stakeholders and upper management is fundamental to the success of any project. Communicating the value proposition, addressing concerns, and aligning expectations fosters a collaborative environment that enhances the likelihood of success.

Ensuring swift project management in the digital transformation era

Implementation plans are indispensable roadmaps in project management, gaining heightened significance in our technology-driven era. 

Beyond basic guidance, they are pivotal in optimizing resource usage, addressing risks, and facilitating seamless communication. Their importance lies in their ability to provide a detailed and well-coordinated approach, guiding businesses through the intricacies of digital transformation with precision. 

Implementation plans emerge as essential tools, ensuring projects align with objectives and successfully navigate the challenges posed by technological advancements. 

As organizations strive to stay ahead in this dynamic environment, the strategic nature of these plans becomes increasingly evident, offering a structured path for effective project execution amidst the complexities of technological evolution.

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5 Critical Steps to a Successful Software Implementation Plan

Why is a software implementation plan important, steps to create a software implementation plan, software implementation challenges and how to overcome them.

Implementing software is a daunting task that small businesses often struggle with. Leaders and IT professionals could be aware that it's time to put a software implementation plan in place, but not how detailed that rollout plan should be. You want to cover all the essentials from the software purchase to the project's go-live date. However, you need to avoid unnecessary steps that could delay your timeline.

To help you out, we've compiled a five-step guide to creating a successful software implementation plan. Regardless of your industry or what type of software you're implementing, the following steps will ensure you have a practical software implementation project plan in place to get the most out of your new system.

What is a software implementation plan?

A software implementation plan is a detailed, step-by-step document that outlines the crucial milestones of the software implementation process. It serves as a roadmap for the entire implementation, clearly defining the tasks to be accomplished by project managers, IT staff, and company stakeholders. Following all the system implementation steps ensures a successful rollout that maximizes your company's investment in the new software.

Proper implementation planning helps mitigate the potential risks and challenges of any software implementation. Detailed project plans help allocate time and people resources effectively and ensure timely completion of timelines and milestones.

Planning also helps reduce software purchase regret. Software Advice’s 2024 Tech Trends Survey * indicates that 58% of U.S. companies end up regretting a purchase decision. While a driving factor of this statistic is the ability to source suitable software, a lack of planning during implementation can also contribute to software dissatisfaction.

Managing your implementation project is easier when you prepare properly beforehand. Here are five steps you can follow to create a successful software implementation plan.

1. Select your implementation team

The most successful software implementations start with the best teams. Consider every department, internal team, and employee who will use your new software and select appropriate stakeholders to be on your implementation team.

Schedule regular meetings for your implementation team. At the first team meeting, solicit feedback from each stakeholder about their requirements for the new software. Use this information as the foundation of your software project implementation plan.

2. Avoid scope creep

Scope creep refers to project requirements growing beyond the initial parameters throughout the project lifecycle. Accommodating this expanded scope always means project delays, additional costs, or unsatisfied stakeholders.

As you develop your plan, be clear about the limits of the implementation project. You can consider implementing some features later, in a separate project, if it helps keep the implementation project on task. The final software implementation plan should only include deliverables that can be feasibly reached within the project timeline.

Focusing on "needs" rather than "nice-to-haves" keeps your implementation process agile and adaptable .

3. Include development and testing phases

Software features can be customized to an organization's requirements. However, take care when choosing custom capabilities. Implementing features that affect core business processes should be done carefully, ensuring minimal disruption to business continuity.

Make sure you include development and testing phases in your system implementation step. Development activities include configuring new software features based on the needs of the end users. The testing phase will see those end users actually try out the new system in a controlled environment. Include ample time in your software implementation process for these steps, because they can be incredibly difficult to achieve after going live.

4. Do project marketing to make change easier

Change management is one of the most challenging aspects of any project. It can be especially tricky in software implementation projects, as new software can disrupt current business processes. To make change easier, consider adopting the ADKAR change model :

The ADKAR methodology serves as an effective way to do project marketing. Creating awareness and desire for your new software can actually make end users excited for change instead of dreading it.

5. Adopt a continuous improvement mindset

Most software implementation projects don't end at the go-live date. As much as you try to anticipate and test everything, there will undoubtedly be some bugs and hiccups after employees start using the new software. To account for this, adopt a mindset of continuous improvement.

In practice, this means including post-implementation team meetings in your project plan. By setting up these catch-ups, you create a forum for each stakeholder to share bug reports and feature requests. Allow time in your expanded software implementation process to work on any issues and help ensure end-user satisfaction.

Following these five steps will help you overcome most software implementation challenges. Remember that every software implementation is a shared responsibility between IT leaders, key stakeholders, your software vendor, and end users. With everyone playing their part, the usual challenges of rolling out new software are much easier to manage.

For example, understanding who is involved in the implementation project and ho​​​​w to contact them prevents potential data silos. Likewise, engaging end users mitigates user experience (UX) issues later down the line. Creating an effective implementation plan for new software helps prevent software purchase regret and improves user satisfaction across your business.

Don't stop now. Continue to improve the workflow and productivity of your team with the help of these related resources:

Project Management 101: Terms and Techniques to Get You Started

4 Change Management Best Practices

The Best Agile Project Management Software

Survey methodology

*Software Advice's 2024 Tech Trends Survey was designed to understand the timeline, organizational challenges, adoption and budget, vendor research behaviors, ROI expectations, satisfaction levels for software buyers, and how they relate to buyer's regret.

The survey was conducted online in July 2023 among 3,484 respondents from the U.S., U.K., Canada, Australia, France, India, Germany, Brazil, and Japan, with businesses across multiple industries and company sizes (five or more employees). Respondents were screened to ensure their involvement in software purchasing decisions. This report focuses on the 700 respondents from the U.S. Respondents were screened to ensure their involvement in software purchasing decisions.

Home PowerPoint Templates Process Diagrams 8-Step Implementation Process Plan Template for PowerPoint

8-Step Implementation Process Plan Template for PowerPoint

The 8-Step Implementation Process Plan Template for PowerPoint is an infographic flow diagram designed to present the critical steps of an implementation plan. Businesses and other organizations equip themselves with the latest tools and software, and a correct implementation plan helps create and deploy the right software solution for the organization.

Choosing the right software solution is extremely important; the implementation steps should be correctly planned. In this template, 8-steps are mentioned for solution implementation. Accordingly, the implementation plan starts from setting up the goals. Once an organization decides its goals, it is easy to find out the right service provider and the stakeholders. After setting up the requirements, the budget and timeframe are determined. When everything is settled, data migration begins, including the transfer of files, applications, and other data. After data migration, the systems are integrated, and optimization is done. Then comes the testing phase, in which the software is examined for complete functionality by the team. Lastly, the team members will be trained for the newly introduced system, and there might be a need for change managers and project managers, etc.

This whole process is summarized in 8 circular points arranged in a curved shape. As the slides progress, one step is highlighted on each slide, and this is to emphasize one stage and then another. Professionals can use the 8-Step Implementation Process Plan Template for PowerPoint to prepare a software implementation plan for their business presentation. The color contrast and the graphic icons help attain better audience engagements. Presenters can make any changes and customize the template according to their requirements.

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Systems Implementation

Published by Neal Richards Modified over 8 years ago

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Presentation on theme: "Systems Implementation"— Presentation transcript:

Testing Relational Database

Systems Implementation and Operation

System Construction and Implementation Objectives:

The System Development Life Cycle

© Prentice Hall CHAPTER 9 Application Development by Information Systems Professionals.

Chapter 8 System Implementation and Operation. Learning Objectives l To discover which activities take place during the third and fourth phases of the.

Lecture 13 Revision IMS Systems Analysis and Design.

MSIS 110: Introduction to Computers; Instructor: S. Mathiyalakan1 Systems Design, Implementation, Maintenance, and Review Chapter 13.

System Implementations American corporations spend about $300 Billion a year on software implementation/upgrade projects.

©2003 Prentice Hall Business Publishing, Accounting Information Systems, 9/e, Romney/Steinbart 18-1 Accounting Information Systems 9 th Edition Marshall.

System Development Life Cycle (SDLC)

System Implementation

7.2 System Development Life Cycle (SDLC)

Introduction to System Analysis and Design - Dr. Mahmoud Abu-Arra - Dr. Mahmoud Abu-Arra - Mr. Ahmad Al-Ghoul System Analysis and Design.

Introduction to Systems Analysis and Design

About project

© 2024 SlidePlayer.com Inc. All rights reserved.

System Implementation

Lead Authors: John Snoderly, Alan Faisandier

System Implementation System Implementation uses the structure created during architectural design architectural design and the results of system analysis to construct system elements system elements that meet the stakeholder needs and requirements stakeholder needs and requirements and system requirements system requirements developed in the early life cycle life cycle phases. These system elements are then integrated to form intermediate aggregates aggregates and finally the complete system-of-interest (SoI) system-of-interest (SoI) . See System Integration .

• 1 Definition and Purpose
• 2.1 Purpose and Principle of the Approach
• 2.2 Activities of the Process
• 2.3 Artifacts and Ontology Elements
• 2.4 Methods, Techniques, and Tools
• 2.5 Checking and Correctness of Implementation
• 3.1 Works Cited
• 3.2 Primary References
• 3.3 Additional References

Definition and Purpose

Implementation is the process that actually yields the lowest-level system elements in the system hierarchy (system breakdown structure). System elements are made, bought, or reused. Production involves the hardware fabrication processes of forming, removing, joining, and finishing, the software realization processes of coding and testing, or the operational procedures development processes for operators' roles. If implementation involves a production process, a manufacturing system which uses the established technical and management processes may be required.

The purpose of the implementation process is to design and create (or fabricate) a system element conforming to that element’s design properties and/or requirements. The element is constructed employing appropriate technologies and industry practices. This process bridges the system definition processes and the integration process. Figure 1 portrays how the outputs of system definition relate to system implementation, which produces the implemented (system) elements required to produce aggregates and the SoI.

Process Approach

Purpose and principle of the approach.

During the implementation process, engineers apply the design properties and/or requirements allocated to a system element to design and produce a detailed description. They then fabricate, code, or build each individual element using specified materials, processes, physical or logical arrangements, standards, technologies, and/or information flows outlined in detailed descriptions (drawings or other design documentation). A system element will be verified against the detailed description of properties and validated against its requirements.

If subsequent verification and validation (V&V) actions or configuration audits reveal discrepancies, recursive interactions occur, which includes predecessor activities or processes, as required, to mitigate those discrepancies and to modify, repair, or correct the system element in question. Figure 2 provides the context for the implementation process from the perspective of the U.S. Defense Acquisition University (DAU).

Such figures provide a useful overview of the systems engineering systems engineering (SE) community’s perspectives on what is required for implementation and what the general results of implementation may be. These are further supported by the discussion of implementation inputs, outputs, and activities found in the National Aeronautics and Space Association's (NASA's) Systems Engineering Handbook (NASA 2007). It is important to understand that these views are process -oriented. While this is a useful model, examining implementation only in terms of process can be limiting.

Depending on the technologies and systems chosen when a decision is made to produce a system element, the implementation process outcomes may generate constraints to be applied on the architecture of the higher-level system; those constraints are normally identified as derived system requirements and added to the set of system requirements applicable to this higher-level system. The architectural design has tomust take those constraints into account.

If the decision is made to purchase or reuse an existing system element, it has tomust be identified as a constraint or system requirement applicable to the architecture of the higher-level system. Conversely, the implementation process may involve some adaptation or adjustments to the system requirement in order to be integrated into a higher-level system or aggregate.

Implementation also involves packaging, handling, and storage, depending on the concerned technologies and where or when the system requirement needs to be integrated into a higher-level aggregate. Developing the supporting documentation for a system requirement, such as the manuals for operation, maintenance, and/or installation, is also a part of the implementation process; these artifacts are utilized in the system deployment and use phase. The system element requirements and the associated verification and validation criteria are inputs to this process; these inputs come from the architectural design architectural design process detailed outputs.

Execution of the implementation process is governed by both industrial and government standards and the terms of all applicable agreements. This may include conditions for packaging and storage, as well as preparation for use activities, such as operator training. In addition, packaging, handling, storage, and transportation (PHS&T) considerations will constrain the implementation activities. For more information, refer to the discussion of PHS&T in the System Deployment and Use article. The developing or integrating organization will likely have enterprise-level safety practices and guidelines that must also be considered.

Activities of the Process

The following major activities and tasks are performed during this process:

• Define the implementation strategy - Implementation process activities begin with detailed design and include developing an implementation strategy that defines fabrication and coding procedures, tools and equipment to be used, implementation tolerances, and the means and criteria for auditing configuration of resulting elements to the detailed design documentation. In the case of repeated system element implementations (such as for mass manufacturing or replacement elements), the implementation strategy is defined and refined to achieve consistent and repeatable element production; it is retained in the project decision database for future use. The implementation strategy contains the arrangements for packing, storing, and supplying the implemented element.
• Realize the system element - Realize or adapt and produce the concerned system element using the implementation strategy items as defined above. Realization or adaptation is conducted with regard to standards that govern applicable safety, security, privacy, and environmental guidelines or legislation and the practices of the relevant implementation technology. This requires the fabrication of hardware elements, development of software elements, definition of training capabilities, drafting of training documentation, and the training of initial operators and maintainers.
• Provide evidence of compliance - Record evidence that the system element meets its requirements and the associated verification and validation criteria as well as the legislation policy. This requires the conduction of peer reviews and unit testing, as well as inspection of operation and maintenance manuals. Acquire measured properties that characterize the implemented element (weight, capacities, effectiveness, level of performance, reliability, availability, etc.).
• Package, store, and supply the implemented element - This should be defined in the implementation strategy.

Artifacts and Ontology Elements

This process may create several artifacts such as:

• an implemented system
• implementation tools
• implementation procedures
• an implementation plan or strategy
• verification reports
• issue, anomaly, or trouble reports
• change requests (about design)

This process handles the ontology elements shown in Table 1 below.

The main relationships between ontology elements are presented in Figure 3.

Methods, Techniques, and Tools

There are many software tools available in the implementation and integration phases. The most basic method would be the use of N-squared diagrams as discussed in Jeff Grady’s book System Integration (Grady 1994).

Checking and Correctness of Implementation

Proper implementation checking and correctness should include testing to determine if the implemented element (i.e., piece of software, hardware, or other product) works in its intended use. Testing could include mockups and breadboards, as well as modeling and simulation of a prototype or completed pieces of a system. Once this is completed successfully, the next process would be system integration .

Works Cited

DAU. February 19, 2010. Defense acquisition guidebook (DAG) . Ft. Belvoir, VA, USA: Defense Acquisition University (DAU)/U.S. Department of Defense.

Grady, J.O. 1994. System integration. Boca Raton, FL, USA: CRC Press, Inc.

NASA. 2007. Systems Engineering Handbook. Washington, D.C.: National Aeronautics and Space Administration (NASA), NASA/SP-2007-6105.

Primary References

DAU. 2010. Defense Acquisition Guidebook (DAG) . Ft. Belvoir, VA, USA: Defense Acquisition University (DAU)/U.S. Department of Defense (DoD). February 19, 2010.

Grady, J.O. 1994. System Integration . Boca Raton, FL, USA: CRC Press, Inc.

ISO/IEC/IEEE. 2015. Systems and Software Engineering - System Life Cycle Processes . Geneva, Switzerland: International Organization for Standardization (ISO)/International Electrotechnical Commission (IEC), Institute of Electrical and Electronics Engineers. ISO/IEC/IEEE 15288 :2015.

NASA. 2007. Systems Engineering Handbook . Washington, D.C.: National Aeronautics and Space Administration (NASA), NASA/SP-2007-6105.

Additional References

Faisandier, A. 2012. Systems Architecture and Design . Belberaud, France: Sinergy'Com.

• System Realization

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How you can make your system implementation project a success

In order to implement a new financial management solution, you need excellent project management, expert subject matter experts, executive support, and a great plan. there is one more thing you need..

The former president of Harvard, Derek Bok, once said,

“If you think the cost of education is expensive, try ignorance.”

Such a statement is not only true in the context of higher learning, but also when implementing a new financial management solution.

If you have been on a legacy ERP system that was built in the 1990s, you know how the system works – both the good and the bad. You have built in work-arounds and have accepted system flaws as the cost of doing business. This is just the status quo you know.

When you implement a modern cloud financial management system, there will be many changes. For example, gone are the days of “sub-ledgers,” batch processes, and restrictive data silos. Users will enter transactions and process/consume data differently. If you are like most organizations and thinking about migrating to the cloud (FYI – you are in good company: per Gartner, 47% of companies are making the move soon), you will need to have a game plan for taking your users from the status quo you know to a more modern way of doing business.

In order to do this, you need to develop and execute a thorough change management strategy and plan. During the early phases of the project, you need to assess the current and future states. You then need to create a comprehensive change management plan that includes communication and training. The assessment and planning process for change management has four main steps:

1. Stakeholder identification – gain a solid understand of each stakeholder in each process and sub-process. After identifying your initial stakeholders, ask those stakeholders who their respective stakeholders are that may also be impacted by the project. Your stakeholders may have a need that is driven by management, another business line, or regulations. Identifying all of the stakeholders involved is the foundation of a strong change management plan.

2. Stakeholder impact assessment – for each stakeholder, determine how they are impacted by each sub-process. In addition, determine if they are going to be picking up new responsibilities or if an existing process is changing. You can also layer in location (where they work from) and the number of people in each stakeholder category. This will allow you to create stakeholder impact assessments and visualizations to show who is impacted and how they are impacted.

3. Communication plan – for each stakeholder, develop a communication plan. You need to develop overall messages, including when, how, who, and what should be communicated. In the absence of communication, people will naturally make up their own narrative. Communication should be persistent, consistent, and frequent. You should engage leadership and change champions throughout the organization to build awareness and understanding of the upcoming change, which typically covers 1) why we are changing, 2) what’s in it for me, and 3) how will my job change.

4. Training plan – for each stakeholder, develop a training strategy. Training mechanisms include many forms: instructor led training, self-paced training, computer based training, FAQs, video short topics, certification exams, and more. You need to develop training that can also be repeatable as your organization grows or as churn occurs through promotions and turnover that put new people in new roles.

If you develop a strong change management plan, you are on your way to ensuring that your new software solution is a success.

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• Introduction to Systems Implementation

At this point in the SDLC, we have completed the systems analysis phase (the systems survey and structured systems analysis ). We have also completed the systems design phase by selecting hardware and software ( systems selection ) and by preparing the systems design and the implementation plan ( structured systems design ). It is time to install and begin to use our new or modified system.

Systems implementation is a set of procedures performed to complete the design (as necessary) contained in the approved systems design document and to test, install, and begin to use the new or revised Information System. Figure 7.1 depicts systems implementation as the fifth major step in the development of an Information System.

The systems implementation goals are as follows:

• Complete as necessary the design contained in the approved systems design document. For example, the detailed contents of new or revised documents, computer screens, and database must be laid out and created.
• Write, test, and document the programs and procedures required by the approved systems design document.
• Ensure, by completing the preparation of user manuals and other documentation and by training personnel, that the organization’s personnel can operate the new system.
• Determine, by thoroughly testing the system with users, that the system satisfies the users’ requirements.
• Ensure a correct conversion by planning, controlling, and conducting an orderly installation of the new system.

In this section we describe implementation approaches that can be taken to install the new or modified system. Figure 7.2 depicts the three most common implementation approaches.

Figure 7.2 (a), the parallel approach, provides the most control of the three. In the parallel approach , both the old and new systems operate together for a time. During this period, time x to time y (which is usually one operating cycle, such as one month or one quarter), the outputs of the two systems are compared to determine whether the new system is operating comparably to the old. At time y, management makes a decision, based on the comparison of the two systems’ outputs, whether to terminate the operation of the old system. The parallel approach provides more control because the old system is not abandoned until users are satisfied that the new system adequately replaces the old. Although this approach makes good intuitive sense, in practice it frequently alienates users who perceive parallel operations as doubling their workload.

Figure 7.2 (c), the modular approach, can combine parallel or direct approaches to tailor the implementation to the circumstances. With the modular approach , the new system is either implemented one subsystem at a time or is introduced into one organizational unit at a time. For example, a new Order-to-Cash system could be implemented by first changing the sales order preparation and customer inquiry portions, followed by implementing the link to the billing system, followed by the link to the inventory system. Figure 7.2 (c) depicts the gradual implementation of a new system into three organizational units. A new payroll system is installed for the employees of plant 1 at time x, followed by plant 2 at time y, and finally by plant 3 at time z. Implementation at any plant could be direct or parallel. Modular implementation permits pilot testing of a system or system component and elimination of any problems discovered before full implementation.

• 27618 reads
• Unique Features of the Book
• How This Textbook Presents Information Systems
• To The Student
• Instructional Supplements
• Acknowledgments
• Synopsis Learning Objectives
• Introduction
• Challenges and Opportunities for the Business Professional
• Components of the Study of Information Systems Technology Insight 1.1
• Systems and Subsystems
• The Information System
• Logical Components of a Business Process
• Data versus Information
• Qualities of Information
• The Role of the Business Professional
• Review Questions
• Discussion Questions
• Reading Data Flow Diagrams
• Reading Systems Flowcharts
• Reading Entity-Relationship Diagrams
• Preparing Data Flow Diagrams
• The Narrative
• Table of Entities and Activities
• Summary of Drawing DFD Diagrams
• Preparing Systems Flowcharts
• Summary of Systems Flowcharting
• Transaction Processing Approach
• Event-Driven Approach
• Managing Data Files
• Limitations of File Processing
• Logical vs. Physical Database Models Technology Insight 3.1
• Overcoming the Limitations of File Processing
• Enabling Event-Driven Systems
• Entities and Attributes
• Relationships Technology Insight 3.2
• Basic Relational Concepts
• E-R Model Development
• Model Constraints
• Entity Relationship (E-R) Diagrams
• Mapping an E-R Diagram to a Relational DBMS
• Automating Manual Systems
• Online Transaction Entry (OLTE)
• Online Real-Time (OLRT) Processing
• Online Transaction Processing (OLTP)
• Automated Data Entry
• Digital Image Processing
• Communication Networks
• Electronic Document Management Technology Application 4.1
• Electronic Data Interchange Technology Application 4.2
• Internet Commerce Technology Insight 4.1 Technology Insight 4.2 Technology Insight 4.3 Technology Application 4.3 Technology Application 4.4 Technology Insight 4.4 Technology Insight 4.5
• Conclusions
• EDI Standards
• Management Decision Making Technology Insight 5.1 Technology Application 5.1
• Systems for Aiding Decision Makers Technology Insight 5.2 Technology Application 5.2 Technology Insight 5.3 Technology Application 5.3 Technology Insight 5.4 Technology Application 5.4 Technology Application 5.5
• Gathering Knowledge with Groupware
• Storing Knowledge in Data Warehouses Technology Insight 5.5
• Intelligent Agents for Knowledge Retrieval
• Creating a Knowledge Culture Technology Application 5.6
• Reviews Questions
• Definition and Objectives of Systems Development Technology Insight 6.1
• Project Management
• Quality Assurance
• Involvement in Systems Development
• Business Process Reengineering
• Change Management
• Triggering Systems Development
• Definition and Goals
• Gather Facts
• Perform Preliminary Feasibility Study
• Devise the Project Plan
• Obtain Approvals
• Define Logical Specifications
• Design Alternative Physical Systems
• Select the Best Alternative Physical System
• Complete and Package the Systems Analysis Documentation
• Tools for Gathering and Analyzing Facts
• Literature Review
• Internal Presentation
• Observations
• Database and Files Review
• Questionnaires
• Systems Selection
• Software Acquisition Alternatives Technology Excerpt 7.1 Technology Insight 7.1
• Hardware Acquisition Alternatives
• Prepare Requests for Proposal Technology Insight 7.2
• Evaluate Vendor Proposals Technology Excerpt 7.2
• Complete Configuration Plan
• Introduction to Structured Systems Design
• Specify Modules
• Develop Implementation Plan and Budget
• Develop Implementation Test Plan
• Develop User Manual
• Develop Training Program Technology Application 7.1
• Complete Systems Design Document
• Complete the Design
• Acquire Hardware and Software Technology Excerpt 7.3
• Write, Configure, Test, Debug, and Document Computer Software
• Select, Train, and Educate Personnel
• Complete User Manual
• Test System
• Conduct Conversion
• The Post-Implementation Review
• Systems Maintenance
• Corporate Governance Technology Excerpt 8.1
• Fraud and Its Relationship to Control Technology Insight 8.1 Technology Insight 8.2
• A Working Definition of Internal Control
• Ethical Considerations and the Control Environment
• Control Goals of the Operations Process
• Control Goals of the Information Process
• Control Plans
• Four Broad IT Control Process Domains
• IT Process 1: Establish Strategic Vision for Information Technology
• IT Process 2: Develop Tactics to Plan, Communicate, and Manage Realization of the Strategic Mission Technology Excerpt 8.2
• IT Process 3: Identify Automated Solutions
• IT Process 4: Develop and Acquire IT Solutions
• IT Process 5: Integrate IT Solutions into Operational Processes
• IT Process 6: Manage Changes to Existing IT Systems
• IT Process 7: Deliver Required IT Services
• IT Process 8: Ensure Security and Continuous Service Technology Insight 8.3 Technology Insight 8.4
• IT Process 9: Provide Support Services
• IT Process 10: Monitor Operations
• Review Qestions
• Synopsis LEARNING OBJECTIVES
• The Control Matrix
• Steps in Preparing the Control Matrix
• System Description and Flowchart
• Applying the Control Framework
• Data Encryption and Public-Key Cryptography TECHNOLOGY APPLICATION 9.1
• REVIEW QUESTIONS
• DISCUSSION QUESTIONS
• Part V CORE BUSINESS PROCESSES
• Process Definition and Functions
• A Horizontal Perspective
• A Vertical Perspective TECHNOLOGY INSIGHT 10.1
• Decision Making and Kinds of Decisions
• Using Data Mining to Support Marketing TECHNOLOGY APPLICATION 10.1 Technology Excerpt 10.2
• Mastering Global Markets with E-Business TECHNOLOGY APPLICATION 10.2
• Customer Relationship Management (CRM) Systems
• Logical Data Flow Diagrams
• Logical Data Descriptions
• The M/S Process
• Management Reporting
• Control Goals TECHNOLOGY INSIGHT 10.3
• Recommended Control Plans
• Lower Level DFDs
• Logical Database Design
• CASE STUDIES
• Organizational Setting TECHNOLOGY INSIGHT 11.1
• CRM: Customer Self-Service Systems
• Digital Image Processing Systems
• Managing Cash Receipts TECHNOLOGY APPLICATION 11.1 TECHNOLOGY INSIGHT 11.2
• Types of Billing Systems
• The Billing Process TECHNOLOGY INSIGHT 11.3
• Selected Process Outputs
• Control Goals
• Physical Process Description of the Cash Receipts Function TECHNOLOGY INSIGHT 11.4
• Lower-Level DFDs
• A Vertical Perspective
• Goal Conflicts and Ambiguities in the Organization TECHNOLOGY INSIGHT 12.1
• Discussion and Illustration TECHNOLOGY INSIGHT 12.2
• Technology Trends and Developments TECHNOLOGY APPLICATION 12.1 TECHNOLOGY APPLICATION 12.2
• Discussion and Illustration Technology Excerpt 12.1
• Exception Routines
• Competing in a Global Manufacturing Environment
• Enterprise Systems Solutions
• Managing Throughput Time in Production Processes
• Managing Production Processes with ERP
• Engineering System Components
• Production Planning and Control Process Components
• Flexible Manufacturing System Components
• Basic Definitions
• Process Components
• Inventory Management TECHNOLOGY APPLICATION 13.1
• Integrating the Processes: Supply Chain Management
• Supporting Complex Processes with Complex Systems: ERP as a Solution TECHNOLOGY APPLICATION 13.2
• Conclusions TECHNOLOGY APPLICATION 13.3
• Budgets and Financial Reporting
• Horizontal and Vertical Information Flows TECHNOLOGY APPLICATION 14.1
• Discussion and Illustration
• The General Ledger Master Data
• Limitations of the General Ledger Approach
• Enterprise System Financial Module Capability
• Balanced Scorecard
• Business Intelligence TECHNOLOGY APPLICATION 14.2
• Business Intelligence Systems for Aiding the Strategic Planner
• eXtensible Business Reporting Language (XBRL) Technology Excerpt 14.1
•  Back Matter

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System Implementation

Jan 03, 2020

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System Analysis and Design. System Implementation. - Mr. Ahmad Al-Ghoul. learning Objectives. Explain object-oriented application development Explain the coding process and how code is generated Explain unit testing, integration testing, and system testing.

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• unit testing
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System Analysis and Design System Implementation - Mr. Ahmad Al-Ghoul

learning Objectives • Explain object-oriented application development • Explain the coding process and how code is generated • Explain unit testing, integration testing, and system testing System Analysis and Design System Implemantation

Object-Oriented Application Development • Object-Oriented Application Development Compared to Structured Development • In O-O analysis you can translate an object model into an object-oriented programming language • when implementing an object-oriented design, relationships between objects already exist • The application's structure is represented by the object model itself • Objects contain both data and program logic, called methods. • Individual object instances belong to classes of objects with similar characteristics • The relationship and interaction among classes are described using a class diagram, which include attributes, and methods • In addition to class diagrams, programmers get an overview of object interaction by using object relationship diagrams that were developed during the analysis process System Analysis and Design System Implemantation

Object-Oriented Application Development • Implementation of Object-Oriented Design • When a programmer translates an object-oriented design into an application, he/she analyzes the classes, attributes, methods, and messages that are documented in the object model • Programmer makes necessary revisions and updates to class diagrams, sequence diagrams, state transition diagrams, and activity diagrams • Main objective is to translate object methods into program code modules and determine what event or message will trigger the execution of each module • Transition diagrams show the events and messages that trigger changes to an object • O-O applications are called event-driven, because each event, transaction, or message triggers a corresponding action • Programmer can use pseudocode, or CASE tools to create object-oriented codes. System Analysis and Design System Implemantation

Coding • Coding • Physical design specifications are turned into working computer code • Coding is the process of turning program logic into specific instructions that the computer system can execute using programming language • Larger programs are divided into modules that several programmers can work on simultaneously • Programming Environments • Each IT departments has its own programming environment and standards and can use various programming languages • Integrated development environments (IDEs) • An integrated development environment (IDE) uses a built-in CASE tool that a software vendor has included to make it easier to plan, construct, and maintain a specific software product. • An IDE is designed to allow the easy integration of system components with less time being spent on developing code for interactive modules. System Analysis and Design System Implemantation

Coding • Generating Code • Systems analysts can use application generators, report writers, screen generators, fourth generation languages, and other CASE tools that produce code directly from program design specifications • Some commercial applications can generate editable program code directly from macros, keystrokes, or mouse actions System Analysis and Design System Implemantation

Testing the System • A test plan is developed during the analysis phase • During the design phase, a unit test plan and a system test plan are developed • The actual testing is done during implementation • Test plans provide improved communication among all parties involved in testing System Analysis and Design System Implemantation

Testing the System • After coding, a programmer must test each program to make sure that it functions correctly • Later, programs are tested in groups, and finally the development team must test the entire program • First step is to compile the program to detect syntax errors • Syntax errors: are language grammar errors. • Second step, the programmer desk checks the program. • Desk checking: A testing technique in which the program code is sequentially executed manually by the reviewer System Analysis and Design System Implemantation

Testing the System • More formal type of desk checking called a structured walkthrough, or code review • Structured walkthrough, or code review: is a review of a project team member's work by other members of the team. Generally, systems analysts review the work of other systems analysts, and programmers review the work of other programmers, as a form of peer review. • Third step, the project team holds a session with users called a design walkthrough, to review interface and assure that all features have been included. System Analysis and Design System Implemantation

Testing the System • Unit Testing • Each module is tested alone in an attempt to discover any errors in its code, also called module testing • Test data should contain both correct data and erroneous data and should test all possible situations that could occur. • Programmers must test programs that interact with other programs and files individually • Stub testing, the programmer simulates each program outcome or result and displays a message to indicate whether or not the program executed successfully. Each stub represents an entry or exit point that will be linked later to another program or data file. • Regardless of who creates the test plan, the project manager or a designated analyst also reviews the final test results System Analysis and Design System Implemantation

Testing the System • Integration Testing, or link testing • The process of bringing together all of the modules that a program comprises for testing purposes. Modules are typically integrated in a top-down, incremental fashion • Testing the programs independently does not guarantee that the data passed between them is correct • A testing sequence should not move to the integration stage unless it has performed properly in all unit tests System Analysis and Design System Implemantation

Testing the System • System Testing • The bringing together of all the programs that a system comprises for testing purposes. Major objectives: • Perform a final test of all programs • Verify that the system will handle all input data properly, both valid and invalid • Ensure that the IT staff has the documentation and instructions needed to operate the system properly and that backup and restart capabilities of the system are adequate System Analysis and Design System Implemantation

Testing the System • System Testing • Major objectives: • Demonstrate that users can interact with the system successfully • Verify that all system components are integrated properly and that actual processing situations will be handled correctly • Confirm that the information system can handle predicted volumes of data in a timely and efficient manner System Analysis and Design System Implemantation

Testing the System • System Testing • Acceptance testing involves the entire information system. • An acceptance test includes all typical processing situations. • During an acceptance test, users enter data, including samples of actual, or live data, perform queries, and produce reports to simulate actual operating conditions. • All processing options and outputs are verified by users and the IT project development team to ensure that the system functions correctly. • Some users want a system that is a completely finished product, while others realize that minor changes can be treated as maintenance items after the system is operational • If conflicting views exist, management will decide whether or not to install the system after a full discussion of the options System Analysis and Design System Implemantation

Sequence Summary • when implementing an object-oriented design, relationships between objects already exist • The application's structure is represented by the object model itself • When a programmer translates an object-oriented design into an application, he/she analyzes the classes, attributes, methods, and messages that are documented in the object model • Coding is the process of turning program logic into specific instructions that the computer system can execute using programming language • Programmers perform desk checking, code review, and unit testing tasks during application development • Systems analysts design the initial test plans, which include test steps and test data for integration testing and system testing • Integration testing is necessary for programs that interact • The final step is system testing for the completed system • System testing includes users in the testing process System Analysis and Design System Implemantation

Sequence Summary • In this Sequence we have • Distinguished between object-oriented application development and structured development • Explained object-oriented application development • Explained the coding process and how code is generated • Explained testing process including unit testing, integration testing, and system testing System Analysis and Design System Implemantation

Reference [1] System Analysis and Design, Sixth Edition Authors: Gary B. Shelly, Thomas J. Cashman and Harry J. Rosenblatt Publisher: SHELLY CASHMAN SEWIES. System Analysis and Design System Implemantation

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