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Assign Number Value to Text – Excel & Google Sheets
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This tutorial will demonstrate how to assign a numerical value to a text string.
VLOOKUP Method
To assign a number value to a text string, we can use the VLOOKUP Function along with our lookup table. In this example, we assign a SKU number to each product like so:
This formula finds “Chair” in the range E3:F5 and returns the second column in that row: “2235”. (The “0” argument specifies that we need an exact match.)
XLOOKUP Method
Another method is to use the XLOOKUP Function to achieve the same results:
Instead of a range and column index number, the XLOOKUP Function takes a lookup array and a return array.
Locking Cell References
To make our formulas easier to read, we’ve shown the formulas without locked cell references:
But these formulas will not work properly when copy and pasted elsewhere within your Excel file. Instead, you should use locked cell references like this:
Read our article on Locking Cell References to learn more.
Assign Number Value to Text in Google Sheets
The examples shown above work the same way in Google Sheets as they do in Excel.
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How to Assign Value If Cell Contains Word in Excel (4 Easy Ways)
If you want to assign a value to a cell based on a certain word in another cell, then you’ll need to build a formula because Excel doesn’t provide a simple way of doing so. The following article will help you in this regard. In this article, I will show you how to assign a value if a cell contains a word in Excel.
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4 Easy Ways to Assign Value If Cell Contains Word in Excel
In this article, you will see four easy ways to assign a value if a cell contains a word in Excel. To apply these methods, I will need some Excel functions. You will see the use of IF , COUNTIF , ISNUMBER , SEARCH , FIND , VLOOKUP , and IFERROR functions in the following procedures. Aside from applying formulas to show the result, I will also show the breakdown of those formulas in their relevant section.
To illustrate my further procedure, I will use the following sample data sets where I have two types of beverages.
1. Combine IF and COUNTIF Functions
In the first procedure, I will use the combination of IF and COUNTIF functions to assign a value based on a specific input criterion. Go through the following steps for a better understanding.
- First of all, prepare the data set like the following image.
- Here, I want to see through the combination formula which cells contain the specific word mentioned under the Input Criteria header in cell C4 .
- Secondly, to do that, insert the following combination formula in cell C7 .
Formula Breakdown
=IF(COUNTIF($B7,”*”&$C$4&”*”), B7, “Not Found”)
- IF(COUNTIF($B7,”*”&$C$4&”*”), B7, “Not Found”) : Firstly, the asterisk sign (*) is a wildcard character. It searches for the “Chips” substring within cell B7 which is the “Ruffles – Chips” string.
- Secondly, the COUNTIF function returns one for every substring match. As it finds “Chips” in cell B7 , it returns 1.
- Finally, the value of the IF function is one (1)=TRUE, it returns the first argument which is the desired output.
- Thirdly, press Enter to check if the specific word matches the cell value of B5 or not.
- Then, to see all the results in the lower cells use AutoFill .
Read More: If Cell Contains Text Then Add Text in Another Cell in Excel
2. Merge IF, ISNUMBER, and SEARCH Functions
In the second method, I will repeat the same action as in the previous one but with a different formula and combination. This time I will combine the IF , ISNUMBER , and SEARCH functions in a single formula to get my job done. Follow the following steps for a better understanding.
- Firstly, like the previous method, set input criteria in cell C4 .
- Then, based on that criteria, type the following combination formula in cell C7 of the primary data set.
=IF(ISNUMBER(SEARCH($C$4,$B7)),B7,”Not Found”)
- IF(ISNUMBER(SEARCH($C$4,$B7)),B7,”Not Found”) : Firstly, the SEARCH function searches the value of the input criteria in cell B7 . For “Chips” it returns11 which is the starting position of the substring.
- Secondly, the ISNUMBER function converts 11 into a TRUE value.
- Finally, as the IF function’s value is TRUE, it returns the first argument which is the desired output.
- Secondly, after pressing Enter , you will get the desired result based on the value of cell B7 .
- Finally, with the help of AutoFill , drag the formula to the lower cells to get those results as well.
Read More: Excel If Cell Contains Text Then Return Value (8 Easy Ways)
Similar Readings
- How to Sum If Cell Contains Specific Text in Excel (6 Ways)
- Find text in an Excel range & return cell reference (3 ways)
- Excel Formula If Cell Contains Text Then Return Value in Another Cell
3. Combine IF, ISNUMBER with FIND Function
This time, you will see the use of the FIND function in the combination of IF and ISNUMBER functions as the third procedure. By using this combination, I will check whether a specific input criterion matches the assigned cell values or not. To find the details of this procedure, see the following steps.
- First of all, to check if the word in the input criteria is in the cell value of B7, use the following combination formula in cell C7 .
=IF(ISNUMBER(FIND($C$4,$B7)), B7, “Not Found”)
- IF(ISNUMBER(FIND($C$4,$B7)), B7, “Not Found”) : Firstly, The FIND function searches the value of the input criteria in cell B7 and returns the location. For “Chips” it returns11 which is the starting position of the substring.
- Secondly, to see the answer after using the formula press Enter .
- Then, for showing the results for the lower cells of the column drag the Fill Handle .
Read More: How to Return Value If Cells Contain Certain Text from a List
4. Insert VLOOKUP Function into IF and IFERROR Functions
In the last method of this procedure, I will insert the VLOOKUP function in the combination formula of the IFERROR and IF functions. This formula also works like the rest of the methods, but with some extra features under its sleeve. Here, I will use the VLOOKUP function for Approximate Match (True), which will return the value even if it is not an exact match. You will see the detailed procedure in the following steps.
- Firstly, to see the match with the input criteria, insert the following formula that has the IFERROR , IF and VLOOKUP functions for getting the desired output.
=IFERROR(IF(VLOOKUP($C$4,$B7,1,TRUE)=”Chips”, B7, B7),”Not Found”)
- IFERROR(IF(VLOOKUP($C$4,$B7,1,TRUE)=”Chips”, B7, B7),”Not Found”) : Firstly, the VLOOKUP function looks up the criteria Chips in range cell B7 and returns the cell’s value which is Chips.
- Secondly, the IF function here always returns the value of the cell whether it is TRUE or FALSE. In this case, it returns Chips.
- Finally, as the IFERROR function’s first argument is not an error, it returns the value which is the desired output.
- Secondly, to get the result from the above formula hit the Enter
- Then, to use the formula for the rest of the cells of that column use AutoFill .
Read More: How to Use VLOOKUP If Cell Contains a Word within Text in Excel
Things to Remember
- Be careful, while giving cell references in the formulas. You will not get a correct result with an incorrect cell reference.
- Other than the last method, the other three methods will require an exact match to find the input criteria from the cell values.
That’s the end of this article. I hope you find this article helpful. After reading the above description, you can assign a value if a cell contains a word in Excel. Please share any further queries or recommendations with us in the comments section below.
The ExcelDemy team is always concerned about your preferences. Therefore, after commenting, please give us some moments to solve your issues, and we will reply to your queries with the best possible solutions.
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- Sum If a Cell Contains Text in Excel (6 Suitable Formulas)
Tags: COUNTIF Function Excel If Cell Contains Text FIND Function IF Function IFERROR Function ISNUMBER Function SEARCH Function VLOOKUP Function
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How do I assign a number value to a non-numerical value in Excel
I have some survey responses with values like "VU" for "Very Unlikely" and "S" for Sometimes. Each survey response occupies a cell. For each cell containing a survey response, I want to fill another cell with a corresponding number. For example, for every cell containing "VU" I want to fill a corresponding cell with the number 1.
How is this done?
- microsoft-excel
3 Answers 3
I would have a seperate table in another tab that details the values:
Then, in a new column, on the survey I would add this formula:
where A2 refers to the respondents answer for that row and Codesheet refers to the sheet where you put the above value table.
Now you should be able to sort by the new column.
- I tried this approach and it kept failing because the codes aren't in alphabetical order. – Keyslinger Apr 29, 2010 at 17:58
- 2 Did you have the last argument in the formula? the ',0)' without the quotes? The order doesn't matter if you do. – Sux2Lose Apr 30, 2010 at 15:51
- 1 =CHOOSE(A2,"VU","U","S","L","VL") – Shawn V. Wilson Jun 1, 2018 at 15:12
You can easily do this with a formula. Something like:
Where A1 is the cell containing the response.
I used Very Unlikely, Sometimes, Likely, Very Likely as possible responses.
It would also be possible to create a VBA macro to do this, but i think that would be complicating it...
I wound up settling on a good old-fashioned array look-up like this:
However, in some cells, the cell reference that is the LOOKUP's first argument pointed to an empty cell resulting in an "N/A" error. My response to this was to apply the NOT() and ISBLANK() functions like so:
- I think you may have over-complicated this solution. – Sux2Lose Apr 30, 2010 at 15:56
- Nothing personal. I don't think it's the best answer. – Sux2Lose May 7, 2010 at 16:23
- 3 I have come to understand the inelegance of my solution and now I share your opinion that the answer you offered is superior. Thank you for downvoting me all those years ago so I could find it again today! – Keyslinger Jul 4, 2014 at 2:06
Not the answer you're looking for? Browse other questions tagged microsoft-excel or ask your own question .
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How to convert numbers to text using Excel TEXT function and other options
This tutorial shows how to convert number to text in Excel 2016, 2013 and 2010. See how to accomplish the task with the Excel TEXT function and use number to string to specify the formatting. Learn how to change number format to text with the Format Cells… and Text to Columns options.
If you use Excel spreadsheets to store long and not so long numbers, one day you may need to convert them to text. There may be different reasons to change digits stored as numbers to text. Below you'll find why you may need to make Excel see the entered digits as text, not as number.
- Search by part not by the entire number. For example, you may need to find all numbers that contain 50, like in 501, 1500, 1950, etc.)
The same issue can occur if the cells are formatted as ZIP code, SSN, telephone number, currency, etc.
In this article I'll show you how to convert numbers to text with the help of the Excel TEXT function. If you are not so formula-oriented, have a look at the part where I explain how to change digits to text format with the help of the standard Excel Format Cells window, by adding an apostrophe and employing the Text to Columns wizard.
convert-number-to-text-excel-TEXT-function
Convert number to text using the Excel TEXT function
Use the format cells option to convert number to text in excel, add an apostrophe to change number to text format, convert numbers to text in excel with text to columns wizard.
The most powerful and flexible way to convert numbers to text is using the TEXT function. It turns a numeric value into text and allows to specify the way this value will be displayed. It's helpful when you need to show numbers in a more readable format, or if you want to join digits with text or symbols. The TEXT function converts a numeric value to formatted text, thus the result cannot be calculated.
If you are familiar with using formulas in Excel, it will not be a problem for you to employ the TEXT function.
- Add a helper column next to the column with the numbers to format. In my example, it's column D.
- Enter the formula =TEXT(C2,"0") to the cell D2 . In the formula, C2 is the address of the first cell with the numbers to convert.
- Now you need to convert formulas to values in the helper column. Start with selecting the column.
- Use Ctrl + C to copy. Then press the Ctrl + Alt + V shortcut to display the Paste Special dialog box.
Now you can either rename the helper column and delete the original one, or copy the results to your main and remove the temporary column.
Note. The second parameter in the Excel TEXT function shows how the number will be formatted before being converted. You may need to adjust this based on your numbers:
The result of =TEXT(123.25,"0") will be 123.
The result of =TEXT(123.25,"0.0") will be 123.3.
The result of =TEXT(123.25,"0.00") will be 123.25.
If you need to quickly change the number to string, do it with the Format Cells… option.
- Select the range with the numeric values you want to format as text.
You'll see the alignment change to left, so the format will change to text. This option is good if you don't need to adjust the way your numbers will be formatted.
If these are just 2 or 3 cells in Excel where you want to convert numbers to string, benefit from adding an apostrophe before the number. This will instantly change the number format to text.
You will see a small triangle added in the corner of this cell. This is not the best way to convert numbers to text in bulk, but it's the fastest one if you need to change just 2 or 3 cells.
You may be surprised but the Excel Text to Columns option is quite good at converting numbers to text. Just follow the steps below to see how it works.
- Select the column where you want to convert numbers to string in Excel.
- Press Finish to see your numbers immediately turn into text.
I hope the tips and tricks from this article will help you in your work with numeric values in Excel. Convert number to string using the Excel TEXT function to adjust the way your numbers will be displayed, or use Format Cells and Text to Columns for quick conversions in bulk. If these are just several cells, add an apostrophe. Feel free to leave your comments if you have anything to add or ask. Be happy and excel in Excel!
You may also be interested in
- How to extract number from string in Excel
- Excel substring: how to extract text from cell
- How to convert date to text using Excel TEXT function and no-formula ways
- Excel TEXT function with formula examples
- Convert text-formatted digits to number using Excel VALUE function and other options
- Two best ways to convert numbers to words in Excel
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Assign a value for a text cell
is it possible to assign a value for a cell that contains text?
To illustrate a lit bit let´s suppose that Barcelona has 8 Titles, Real Madrid 8, Bayern Munchen 5, Arsenal 7
So every time I see a cell that contains "Barcelona" it is equal to 8 and "Arsenal" equals to 7. Meaning that if sum the cell containing "Barcelona" and "Arsenal", the output will be 15. Is it possible to make something like this without having to use another table with those established values?
Thank you!!!
- is the number always last? – Glenn G Nov 3, 2021 at 18:44
- 1 Vlookup() or choose() come to mind. – Solar Mike Nov 3, 2021 at 18:45
- 1 Possible? Yes. How simple it is will depend on your layout. Not really sure why this would be needed, though. – Rory Nov 3, 2021 at 18:49
The following will work, but you have to type it out every time:
Now you'll be able to use Arsenal in your formulas and it will result in 7.
- Exactly what I was looking for! Thank you Bryan – Bruno Tavares Nov 3, 2021 at 19:21
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How to assign a value or category based on a number range in Excel?
This article is talking about assigning a value or category based on a specified number range in Excel. For example, if a person's monthly sales are between 0 and 100, the sales performance of that month will be evaluated as Poor, if between 101 and 500, evaluated as Fair, if between 501 and 1000, evaluated as Good, and if over 1000, evaluated as Excellent. The methods described in this article can help you with this task.
Assign a value or category based on a number range with formulas
The following formulas can help to assign a value or category based on a number range in Excel. Please do as follows.
Formula 1: Using a formula with the combination of the IF function and the AND function
1. Select a blank cell, enter the following formula and press the Enter key. Select the result cell, drag its AutoFill Handle down to the cells where you want to apply the formula.
=IF(AND(B2>=0,B2<=100),"Poor",IF(AND(B2>100,B2<=500),"Fair",IF(AND(B2>500,B2<=1000),"Good",IF(AND(B2>1000),"Excellent",0))))
Notes : If the given number is not in the specified number range, the formula will return the result as 0.
Formula 2: Using VLOOKUP function to get it done
VLOOKUP function can help to handle this problem as well.
1. Firstly, you need to create an auxiliary table as shown in the table below. The table should contain two columns, one for the sales points and the other for the corresponding category you will assign to the number range.
2. Select a blank cell, enter the formula below and press the Enter key to get the result. Select the result cell, drag its AutoFill Handle down to the cells where you want to apply the formula.
=VLOOKUP(B2,$E$2:$F$5,2)
Click here to know more about the VLOOKUP function.
Note: In the formula, $E$2:$F$5 is the table range we created in step 1.
Related articles:
- How to move entire row to another sheet based on cell value in Excel?
- How to calculate average in a column based on criteria in another column in Excel?
- How to automatically send email based on cell value in Excel?
- How to sum values based on selection of drop-down list in Excel?
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COMMENTS
This tutorial will demonstrate how to assign a numerical value to a text string. assign number value to text Main. VLOOKUP Method. To assign a number value
Hello, I'm making a pricing spreadhseet and I need to assign a numeric value to a text a cell which can be selected from a multiple option
... file here: https://www.bluepecantraining.com/sum-or-average-text-values-like-numbers-in-excel-assign-numeric-value-to-text-and-sum-or-a.
Select the cell or column that contains the text you want to split. · Select Data > Text to Columns. · In the Convert Text to Columns Wizard, select Delimited >
How to Assign Value to Text and Sum in Excel (2 Easy Methods) · Assign Value to Texts.xlsx · =SUM(COUNTIF(C5:E5,$H$5:$H$7)*$I$5:$I$7) · =SUM(INDEX($I$5:$I$7,N(IF(1
4 Easy Ways to Assign Value If Cell Contains Word in Excel · =IF(COUNTIF($B7,"*"&$C$4&"*"), B7, "Not Found") · =IF(ISNUMBER(SEARCH($C$4,$B7)),B7,"
I would have a seperate table in another tab that details the values: Code Value VU 1 U 2 S 3 L 4 VL 5. Then, in a new column, on the survey
Select the range with the numeric values you want to format as text. Right click on them and pick the Format Cells… option from the menu list.
It sounds like what you want is a defined name. Just go to the formulas ribbon and click define name. Then Type in the name of the Team and
1. Select a blank cell, enter the following formula and press the Enter key. Select the result cell, drag its AutoFill Handle down to the cells where you want