how to make a news report presentation

How to Create an Outstanding Report Presentation!

A report presentation is a daily necessity for most companies. Employees are constantly working on compiling data and facts about their company and department and presenting them in PowerPoint presentations. But often, the presentation design fails to impress.

In this article, you’ll learn how to visualize hard data into an appealing and engaging report presentation for your audience.

What exactly is a report?

A business report is a formal document that communicates corporate information clearly and concisely .

In a report presentation, a company presents data, facts and information, quarterly balance sheets, turnover, HR developments , and so on.

Why report presentations are so important

Report presentations are essential to the success of your business . Why? It’s simple.

Report presentations provide a coherent overview of your company’s performance : What is the current status quo? Which strategic decisions need to be made in the future? How are resources being allocated?

This clear presentation forms the basis for future fact-based decisions . This means it must present facts transparently and answer any business-related questions .

What does a good report presentation look like?

A report presentation has to be clear and concise – after all, you want your audience to understand what you’re saying.

Reporting on data is often very dry. You need to present it in the most visually interesting way possible . An attractive report design will help your audience understand your key messages immediately, without having to delve into specific corporate figures . Keep reading for tips on how to do this.

How to create an engaging report presentation: 5 tips

Report presentations are usually time-limited, so focus on the essential information . The key is to communicate facts clearly and concisely .

Give your information visual interest. Microsoft PowerPoint offers numerous possibilities for enhancing the look of your presentation. Below we have compiled 5 tips for you on how to create an appealing report.

Tip 1: Prepare properly

Preparation lays the foundation for a successful report presentation. Think carefully about how you want to present specific facts and data. Know what you want to say and what your goals are – that’s key for a great report presentation layout. Each slide must have a specific purpose . Only include data that is essential to convey your message .

Give your slides variety but don’t overload them with information or graphics. Less is often more. Try out the unique features of PowerPoint and see which option best suits your presentation.

Focus on the most important key figures and avoid unnecessary details . A good report presentation should make your key statements understandable without your audience having to delve deeper into the company’s key figures.

For 11 helpful tips on preparing your presentations, check out our post, Preparing a PowerPoint Presentation .

Tip 2: Chose the right charts and diagrams

Charts and diagrams are the best way to visualize figures and data. Not only are they visually appealing, but they also summarize your statements in a way that is easy to understand .

PowerPoint offers a wide range of charts and diagrams . You can choose from pie charts, bar charts and area charts, as well as other customizable diagram options. We’ve summarized an overview of the best diagram styles and when to use them in our article, 10 Chart Types: Which One Is Right for My Data?

Some chart types are more suited to specific data . For example, a pie chart is a terrific way to show gender distribution in your company. Bar or column charts can be used to visualize sales, balance sheets and profits.

If you want to illustrate aspects that have happened over a longer period of time, area charts, line charts and of course timelines are ideal.

Feel free to combine several chart types . Let your creativity run free. You can also add icons to your diagrams. The possibilities are endless! Just keep it simple and don’t overload your slides. You can find professionally designed icons in our shop . Take a look at these:

Once you’ve found the right type of chart or diagram, it’s time to highlight the most vital information in it . This helps your audience understand your key messages and quickly identify the most important aspects of your report presentation. If you need to, you can further explain these aspects as you go along.

You’ll find professionally designed slide templates for various charts in our shop . For example, this template:

Tip 3: Reuse layouts

Certain topics often reappear in report presentations. A good example of this is quarterly figures or annual financial statements. With these kinds of topics, it makes sense to the invest time in creating an optimal layout that you can reuse .

If you want to compare quarterly figures or annual financial statements, using the same layout makes any differences clear and obvious to your audience.

You can find out how to create your own layouts and other tips & tricks here .

Tip 4: Other design elements

You can also use additional design elements to enhance your report presentation . There are unlimited, creative options to choose from. Think carefully about which elements will visually support your statements.

Try to include transparent images . These are more attractive than normal images and set visual accents when combined with text or graphics. Transparent images are also effective as customized backgrounds, like on title slides. We’ve put together more information on transparent images for you here .

Another design idea is icons . These small images help to break up blocks of text and reduce presentation content to a bare minimum. The simple messages behind icons are universally understood and save space on slides. More information can be found here .

Tip 5: Practice, practice, practice

Ideally, a report presentation should need little accompanying information – your slides should speak for themselves . But that doesn’t mean you don’t need to practice. Especially with diagrams, extra information can further support the infographics. Put particular focus on getting your key messages across.

Think about any questions that your audience may have. Even when your report presentation covers only key content, it’s still important to know and convey more in-depth background information on data, facts and figures in case of follow-up questions .

Of course, there’s so much more that goes into a convincing presentation. Here are some articles with helpful tips:

• 16 Ways to Kick-Start Your Presentation
• Body Language in PPT Presentations: 8 Tips & Tricks
• Rhetoric Skills: How to Speak and Present Effectively
• Presentation Hack: Always Focus on Your Audience’s Needs
• Because First Impressions Aren’t Everything: 20 Tips and Ideas to End Your Presentation in Style

You can find more helpful articles in our blog. ► To the blog

Create expert report presentations

Report presentations are a common part of day-to-day business. With their clear graphic elements, reports communicate unambiguous information that is essential for a company’s success.

No doubt your next report presentation is already in your business calendar. Take our tips to heart and try them in your next report.

Do you have questions about report presentations or general questions about PowerPoint? Feel free to contact us at [email protected] . We’re here to help!

Are you looking for professionally designed slide templates for your report presentation? Take a look around our shop. We have a wide variety of slide templates on numerous (business) topics. You’re sure to find the right slide set for your needs. For example, here’s one for your financial report:

You can find more templates here ► To the shop

These articles might also interest you:

• The Right Way to Use Pie Charts in PowerPoint
• PowerPoint Layout: Tips & Tricks Plus 6 Modern Ideas for Your Slide Layout!
• Make a PowerPoint Image Transparent: The Pro Guide
• Icons: An Amazing Way to Improve Your Content
• Preparing a PowerPoint Presentation: 11 Tips for Guaranteed Success!
• 10 Chart Types: Which One Is Right for My Data?

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25 Powerful Report Presentations and How to Make Your Own

If we are what we repeatedly do, then consultants are report presentations. In the words of veteran consultant John Kim , “If you cannot put together a well-structured, persuasive, and visual presentation… you won’t be a management consultant for long.”

Unfortunately, over 90% of consultant report presentations fail to make an impact, either because they don’t have enough content, have too much content, are unstructured, lack persuasiveness or in all honesty, are just plain boring.

You can know your data inside and out, and you couldn’t have a firmer grasp on the industry, but no matter how prepared or well-researched you are – even one bad slide can ruin great content. Not to mention, a poorly designed presentation can literally cost your department and your organization over $100,000 per year (conversely, a well-design presentation earns you significant advantages).

The good news is that you don’t need a swanky suite of tools or a big design team to overhaul your reports – there are tons of free and online resources for creating interesting, compelling, and seriously persuasive reports. Just sign up for a free Piktochart account and use any of the available slides templates to start easily.

So while the pyramid principle remains one of the best ways for structuring your presentation content, in this article we provide other top tips and insights you can use to create powerful slides that speak to your audience through 25 best practice examples.

Make Your Data Digestible

1. achieving digital maturity: adapting your company to a changing world by deloitte.

Click to view SlideShare

This deck ticks a lot of boxes when it comes to giving tips for powerful presentations. This report consists of an absolutely brilliant use of data visualization , a subtle “progress bar” at the top that reminds the audience which part of the presentation they’re at, and concise summaries accompanying each infographic. Here at Piktochart, it’s certainly one of the best report presentations we’ve swooned over in a while.

2. Digital globalization: The new era of global flows by McKinsey

There is an overwhelming amount of data here, but McKinsey does a commendable job of keeping it engaging with clear summaries and good-looking infographics (slides 30 & 42). Some slides might feel a bit more cramped than others (slide 41–49), but when creating your own reports you should try to save these huge chunks of data for an article or whitepaper that a client can download and peruse at their own leisure. Your presentation should only contain the highlights.  

3. KPCB Design in Tech Report 2015: Simplified and Redesigned by Stinson

You’ll appreciate the brilliance of this presentation even more when you see the original . Instead of just inserting data in its raw form as graphs or tables, Stinson transforms their findings into something more graphic and appealing. The rest of the report also takes on a less-is-more principle, distilling only the most important points that would matter to the client – not the presenter.

4. The 60 Greatest Mobile Marketing Strategies of All Time by Leanplum

Leanplum only presents one point per slide, making their presentation supremely easy to follow along with (despite having 105 slides!). While they do use traditional line graphs and bar charts, they also find unconventional ways to illustrate their data (slides 71–77) or slip in nuggets of data that don’t detract from the main point (slides 52–53) – they use data to back their insights, rather than make the data the focus of the slide.

Clean Up Your Report Presentation Slides

5. findings on health information technology and electronic health records by deloitte.

Make use of white space and clean graphics to get your point across more effectively. This consulting deck does what most report presentations neglect, which is to highlight key takeaways (and bolding the important points) to avoid cluttering the audience with too much information.

6. Getting ready for IFRS 16 by KPMG

Clean and simple, each slide in this presentation has a clear focus, enhanced by the use of one question per slide and accompanying minimalist-style icons . It’s one of the easiest styles to replicate, and can be used strategically at certain portions of your presentation where you want to remove distraction and place emphasis on certain messages.

Choose the Right Fonts For Your Report Presentation

7. global retail trends 2018 by kpmg.

Crisp and clear, the choice of sans serif fonts keeps your report looking sleek, modern, and supremely legible when presenting. While your choice of font may be constricted by brand guidelines or house style, regardless, a good rule of thumb in your report presentation is to use clear, minimally-styled fonts so your message doesn’t get lost in a web of visual distraction.

Make Use of Report Presentation Visuals

8. how to use weflive 2017 by kpmg.

This presentation has been viewed over 87,500 times, making it a great example of what works in an educational deck. The use of screengrabs gives both current and potential clients better recognition of your services or products. It’s also been proven that visual elements attract clients better.

9. Top Ten Customer Airport Complaints by McKinsey

Smart use of custom illustrations and images helps audiences to instantly identify with each pain point. Good, relevant visuals amplify your message because they elicit emotional responses, helping your audience retain key points.

10. Global Construction Survey 2016 by KPMG

The first half of the presentation has a strong storytelling quality bolstered by great illustrations to help set up the second half – where the important data is presented. Our brains process images faster than words, so this is a good hack to getting messages across more effectively.

Stay Organized

11. trends in people analytics by pwc.

Having a table of contents to display on the side of the slide helps prevent audience fatigue – often when a presentation is too long, the audience’s retention rate starts to slip. A “tracking” tool like this can serve as a visual cue so that your audience knows where they are, and what they can expect next.

12. The CMO Blueprint for Account-Based Marketing by Sangram Vajre

There is a clear flow to this presentation – it starts with introducing some key statistics, which eventually leads up to why these statistics matter, and ends with what the proposed solution is. It’s all very organized. Another great thing about this presentation is that it uses graphics to reinforce, not distract from, its key points (slides 22–29).

Speak to Your Audience, Not at Them

13. moving digital transformation forward: findings from the 2016 digital business global executive study and research report by mitsloan + deloitte digital.

This is an all-around stellar presentation, which makes use of an active voice (“we did this…”, “we found this…”, “my digital strategy is…”) to better connect with the audience. The use of conversational copy, straightforward messages, and a consistent aesthetic theme make this one of our favorite report presentations to share with our users.

14. TMT Outlook 2017: A new wave of advances offer opportunities and challenges by Deloitte

At strategic points in this long presentation, polls are taken to keep the audience engaged and give them a break from information overload. By asking them to reflect on their current status and thoughts, they are “primed” into receiving what the presenter next has to say.

15. Business Pulse – Dual perspectives on the top 10 risks and opportunities 2013 and beyond by Ernst & Young

This is another example of keeping your audience engaged through the use of questions (slides 2, 3 & 7). The questions’ tone and voice were also creatively and intelligently crafted because it uses FOMO (fear of missing out) to ensure customers want to listen.

Break Your Report Presentation Down

16. a step-by-step overview of a typical cybersecurity attack—and how companies can protect themselves by mckinsey.

The title speaks for itself – breaking down your solution step-by-step is one of the best ways to create an effective presentation . The smart use of “hit or myth?” in each of its slides also gets the audience to reflect on their own experiences and (potentially false) impressions of the industry.

17. 5 questions about the IoT (Internet of Things) by Deloitte

There is a lot to say in this presentation about the findings and impact of IoT on various industries, but Deloitte presents it in a way that keeps it relevant – by using a question-and-answer format that works to connect rather than alienate the audience.

18. How to be Sustainable by The Boston Consulting Group

This is a prime example of how you can capitalize on the “listicle” style of writing to present your main points with supreme clarity and persuasiveness. Notice that each of the 10 steps is supplemented by key statistics? That’s how you can add weight to what you’re saying without overloading the audience with too many graphs and data charts.

Give Actionable Insight in Your Report Presentation

19. putting digital technology and data to work for tech cmos by pwc.

What makes a great consultant is his or her ability to go beyond surface data to give customers real, actionable insight. Not only does this presentation by PwC provide step-by-step recommendations (slides 15–18), but it uses real case studies and testimonials to boost credibility and illustrate value.  

20. Shutting down fraud, waste, and abuse: Moving from rhetoric to real solutions in government benefit programs by Deloitte

Identified an issue? Great. Worked out a solution? Even better. This presentation breaks down its proposed solution through one message per slide, punctuated by a relevant graphic that reinforces its key point. It’s clean, clear, and effective.

21. A labor market that works: Connecting talent and opportunity in the digital age by McKinsey

Personalization works in every industry. The next time you prepare a presentation , think about how you can give tailored advice to the unique stakeholders involved (slides 30–33). 

Keep Your Report Presentation Short and Sweet

22. six behavioral economics lessons for the workplace by deloitte.

There’s a reason why TED talks are only 18 minutes or less – any longer and the speaker will lose the audience’s attention. Taking this advice, keep your report presentations short whenever possible. This example by Deloitte depicts a smart way to keep things bite-sized yet meaty, and also publicizes all your white papers and articles in one place.

23. Private Sector Opportunity to Improve Well-Being by The Boston Consulting Group

This compact presentation is a great example of how to summarize all your key findings in less than 10 slides. When you force yourself to reduce clutter, you start being more discerning about what you include. Remember, what you find interesting may not be the same as what the audience finds relevant. Don’t get too attached, and be prepared to edit down.  

24. Four approaches to automate work using cognitive technologies by Deloitte

Try using a report presentation as a “preview” for your full suite of business services. This way, you summarize your best points to potential clients, and if what you’ve said interests them enough, they will be more invested in a follow-up meeting.

The key to doing this successfully, however, is that whatever few points you choose to present need to be accompanied by some form of tailored business solution or insight into their specific needs. 

Don’t Forget to Take Credit

25. european family business trends: modern times by kpmg.

It seems obvious, but you would be surprised how many times consultants neglect to put their profile image and professional business contact information at the end of each report.

There are many reasons to do so, but most importantly, it helps your potential business client remember you better. The truth is, we remember faces better than names, and adding this information allows them to reach out if they’re interested in a follow-up oppurtunity.

“Simplified and impressive reporting in one landscape. Quick templates are present for impressive graphical visualizations! Ease of use, upload and export options.” – Derrick Keith, Associate Consultant at KPMG Easily create reports , infographics , posters , brochures , and more with Piktochart. Sign up for free .

Audience First

Clarity of thought translates directly into how succinct your presentation comes off. A key presentation design tip is that your slide deck should always be the last thing you tackle – structure and story come first. It may not be that surprising of a reveal if we were to tell you: The elements that make a business consultant’s report presentation great are almost the same that make any presentation great.

At the end of the day, keep your audience at the center, be creative and thoughtful of their needs; use design and visuals to your advantage and integrate them early on, not as an afterthought. And remember: Even with more options, sometimes, less is more.

Time to Make Your Own 

Now that you’re thoroughly inspired and well-versed in report presentation creation, it’s time to make your own using the tips from this article. At Piktochart, we have a handful of slick and highly customizable templates to help you create impactful report presentations. Just search in our reports and presentation templates database and take a look at a few examples below.

1. Monthly Marketing Report Template

2. Social Media Report Template

3. monthly progress report template, 4. client research report template.

5. Monthly Sales Report Template

6. Social Media Audience Report Template

7. email campaign report template.

Create a professional visual without graphic design experience.

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How to Give a Killer Presentation

• Chris Anderson

For more than 30 years, the TED conference series has presented enlightening talks that people enjoy watching. In this article, Anderson, TED’s curator, shares five keys to great presentations:

• Frame your story (figure out where to start and where to end).
• Plan your delivery (decide whether to memorize your speech word for word or develop bullet points and then rehearse it—over and over).
• Work on stage presence (but remember that your story matters more than how you stand or whether you’re visibly nervous).
• Plan the multimedia (whatever you do, don’t read from PowerPoint slides).
• Put it together (play to your strengths and be authentic).

According to Anderson, presentations rise or fall on the quality of the idea, the narrative, and the passion of the speaker. It’s about substance—not style. In fact, it’s fairly easy to “coach out” the problems in a talk, but there’s no way to “coach in” the basic story—the presenter has to have the raw material. So if your thinking is not there yet, he advises, decline that invitation to speak. Instead, keep working until you have an idea that’s worth sharing.

Lessons from TED

A little more than a year ago, on a trip to Nairobi, Kenya, some colleagues and I met a 12-year-old Masai boy named Richard Turere, who told us a fascinating story. His family raises livestock on the edge of a vast national park, and one of the biggest challenges is protecting the animals from lions—especially at night. Richard had noticed that placing lamps in a field didn’t deter lion attacks, but when he walked the field with a torch, the lions stayed away. From a young age, he’d been interested in electronics, teaching himself by, for example, taking apart his parents’ radio. He used that experience to devise a system of lights that would turn on and off in sequence—using solar panels, a car battery, and a motorcycle indicator box—and thereby create a sense of movement that he hoped would scare off the lions. He installed the lights, and the lions stopped attacking. Soon villages elsewhere in Kenya began installing Richard’s “lion lights.”

• CA Chris Anderson is the curator of TED.

Partner Center

Presentation Guru

What makes a great business report presentation.

A large number of consultant report presentations fail to make an impact but it is fair to say, as Daniel Tay does in his very comprehensive guide, 25 Powerful Report Presentations And How To Make Your Own :

The elements that make a consultant’s report presentation great are almost the same that make any presentation great. At the end of the day, keep your audience at the centre, be creative and thoughtful of their needs; use design and visuals to your advantage and integrate them early on, not as an afterthought. And remember: Sometimes, less is more.

He has compiled 25 great examples from some of the world’s leading business consultancies to illustrate how to make an impact. What is particularly useful, is the way he has broken them down to demonstrate the key tips:

Make your Data Digestible

The less is more principle – use data to back your insights, rather than make the data the focus of the slide.

Clean Up Your Slides

Clean and simple slides remove distraction and place emphasis on your message.

Choose the Right Fonts

A good rule of thumb in your report presentation is to use clear, minimally-styled fonts so your message doesn’t get lost in a web of visual distraction.

Make Use of Visuals

Good, relevant visuals amplify your message because they elicit emotional responses, helping your audience retain key points.

Stay organized

A clear flow to the presentation – perhaps even with a tracking tool on each slide to follow progress – will help the audience’s retention rate.

Speak TO Your Audience – Not AT Your Audience

Using an active voice connects better with the audience. And the use of poll questions keeps your audience engaged. For some suggestions on useful tools to use, go to 5 More Ways to Get Instant Feedback from your Audience

Break it Down

Breaking down your solution step-by-step is the best way to increase the effectiveness of your presentation.

Give Actionable Insight

Personalise it to give tailored advice to the stakeholders. What makes a great consultant is his or her ability to go beyond surface data to give clients real, actionable insight.

Keep it Short and Sweet

Bitesize can still be meaty. Remember, quality over quantity.

Don’t Forget to Take Credit

Your photo will help them remember who you are.

You can check out all the great examples at  25 Powerful Report Presentations And How To Make Your Own.

• Latest Posts

Rosie Hoyland

Latest posts by rosie hoyland ( see all ).

• Now Is the Time to Look at Webinars - 13th March 2020
• The Only PowerPoint Templates You’ll Ever Need - 26th March 2019
• 12 Tips for the Technologically Challenged Speaker - 25th March 2019
• The Best Way to Protect Yourself from Misleading Graphs - 17th January 2019
• 3 Tips to Boost Your Confidence - 13th September 2018

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Top 5 Summary Report Templates with Samples and Examples

Dikshita Sharma

Whether you want to present your report on audit, training, or internship if your data is complex or cluttered the readers might not pay attention. To save time and make the reading experience easy-going, investing in summary reports for your business is a good idea.  Though it does not matter what type of report you are dealing with, what matters the most is that the message and the data in your reports are understandable. In other words, your summary report should emphasize the key takeaways and significant aspects of a report in the briefest manner possible.

Are you looking for a way to attract investors for funding? Go through our top-notch business summary templates and engage stakeholders to trust in your brand without second thought.

But, are you still wondering on what exactly is a summary report? Want to create excellent making summary reports? Continue reading this post!

Summary Report: An Attention-Grabbing Key Element

A summary report is a sort of report where data from transactions is presented in a summarized and to-the-point version.

Additionally, summary reports work with simple "flat" data sources to prevent the need of explaining subjects that may take hours or days, otherwise. Therefore, their length should be around 1/3 of the original text’s length.

If you are bored of having futile strategies that don't give results, it's time to explore our extensive guide on annual report summary and cover all operations, financial scenarios, etc. in your organization.

Don't spend too much time writing long and bulky reports, and provide a summarized overview of your document with SlideTeam’s comprehensive blog on Summary Report Templates. Be succinct, but meaningful without templates; let's explore these now!

Template 1: Annual Work Summary Report PPT Report Template

If you want to present work activities performed by your company, then, this twenty-three slide annual work summary report deck is ideal for you. Use this complete deck to provide a comprehensive overview of your accomplishments, mission statement, strategic work plan, and core values of your company, etc., in a crisp, clear and digestible manner. Download these slides now and consolidate your financial statement, balance sheet, and cash flow statement in a wonderful manner.

Download Now!

Template 2: Business Executive Summary Report Presentation Report

Want to prepare a business executive summary for your start-up? Deploy our top-class one-pager business executive summary report Template to highlight the mission and vision, key offerings, market share, financial highlights, etc. of your company. Don't waste time creating a summary from scratch, rather download this PPT design and depict how your organization is better than competitors.

Template 3: Investment Pitch Executive Summary Report PPT Slide

Do you want to raise funds from your stakeholders? Provide a comprehensive view with minimal effort via our investment pitch executive summary report Template. From business overview to target customers, everything you will need for your financial report is presented in this one-pager design. Use this presentation to attract quality funding on your company’s current financial status.

Template 4: Start Up Company’s Executive Summary Report PowerPoint Presentation

Looking for a way to curate an eye-catching executive summary to attract clients and consumers?  Go for our startup company’s executive summary report. This professionally designed Template is primarily used to highlight executive summary, revenue model, company overview, problems and solutions, and so on. Customize this one-page template as per your needs and showcase how you are going to utilize the collected funds.

Template 5: Executive Summary Report PPT Template

Need to prepare an executive summary report? Exhibit your data with flair using this top-notch executive summary report Template. Showcase a glimpse of critical information such as overview, target market, key customers, marketing strategy, etc., in a single slide and pique the curiosity of your audience by summarizing content from a larger piece your document. Deploy this flexible design now!

Template 6: One Page Retirement Plans Annual Summary Report Template

As the year begins, all kinds of businesses, institutions, or organizations prepare their annual reports to provide shareholders, customers, and other backers information about their financial performance in the preceding year. Use this annual summary report Template to share information about your company, such as, revenue, growth, finances, new products, and services. Delver deeper into business offerings and highlight sales breakdowns with this actionable PPT Slide. Choose this layout to make your colleagues or audience pay attention!

Template 7: One-Page Customer Journey Engagement Campaign Summary Report Template

When it comes to digital marketing, understanding the minds of customers can be challenging. That is why this customer journey engagement summary Template is developed to deal with this issue and create an extensive report. Emphasize crucial areas, including objectives of the marketing campaign, campaign timeline, tasks to be performed by individual teams, and much more.

Template 8: Business Personnel and Financial Plan One Page Summary Report Slide

Facilitate this financial plan Template to maintain all the important data of your upcoming plan. With the help of this innovative Slide, record and track data for different requirements of your company such as data for sales analysis, budget, financial statement, project cash flow, profit yearly, etc. Download this in-depth financial plan summary report to understand the gaps and curate new strategies for your business.

Template 9: Ecommerce Website One Page Summary Report Slide

Grab this one-page summary report PPT Template and showcase the process of redesigning a website for a company. Use this ready-made PowerPoint Template and highlight your company details such as, missing, vision, clients, projects, etc. This slide can be used to highlight the scope of work, key objectives, deliverables, schedule, and projected milestones. So, without any further delay, deploy this ready to use PPT Design to formulate actionable plans and execute your projects!

Summary Report is A Must- Have!

Whether we talk about book reports where a summary report presents the overall story in simpler or shorter terms, or a financial cost report which may summarize the average list of commissions and total sales, it is an indispensable aspect of every field. The overall purpose of a summary report is to convince stakeholders or readers to believe in your brand. So, what are you waiting for? Grab these Top 5 Summary Report templates knocking at your door and present an attention-grabbing report of your next project.

Want to nail your next project Download these custom-made, premium PowerPoint slides from our monthly, semi-annual, annual, annual + custom design subscriptions here .

PS: Explore this amazing guide replete with product summary PPT Templates to give your product the launch it deserves.

FAQs on Summary Report Templates

How do you write a summary of a report.

Understanding a summary report in one thing, writing it is another. Are you still unsure how to write one? No worries! Follow the below mentioned steps and create an amazing summary report to impress your keyholders:

1) Your primary goal for creating a summary report is to make it informative. You should try to grab the attention of your audience and motivate them to read the rest of the document.

2) Make sure that the language of your summary report is easy to understand. Avoid using complicated terms and sidestep any sort of confusion with your positive tone.

3) Devote a specific part of your summary report for future strategies such as showcasing competitive advantages, specific marketing insights, target market, upcoming projects, etc.

4) Make one section for financial and sales forecasts for the next 1-3 years with your breakeven points which predict how your goals will bring profit to your company.

5) Don't forget to mention the funding needs for your project because it persuades the investors to fund your projects.

6) With sample templates, you can create your summary report without starting from scratch, and hence can save more time.

7) Last but not least, don’t include any information that may be redundant, and try to make it as concise and crisp as possible.

What are summary reports used for?

A summary report is a brief overview of a long report or document because it focuses on key topics and the most important data. Basically, it brings out the gist of data rather than discussing everything in detail. Therefore, this document is useful for C- level managers who want to have insight into the latest business performance but they do not have much time to read the whole report.

What does a summary report include?

The elements of a summary report may vary depending on the type of your document, such as a business plan, project, financial plan, budget statement, etc. But, there are some universal components. These are:

1) Purpose: In the opening statement, you should introduce the purpose of the summary report, i.e. What you want to achieve with this document, what your desired objectives are, etc.

2) Problems: The second thing you need to outline is what specific problems you are dealing with, such as whether they are product plans related or marketing strategies related.

3) Solutions: Once you have introduced your problems to the stakeholder, it is time to proceed with solutions to solve the issues with as many details as you can.

4) ‘Why Now’ segment: It showcases why you need to solve the problem on time because you do not want clients to think that there is ample time to fix the issues. Displaying urgency can make your summary report more impactful.

5) Conclusion: A concise and well-defined conclusion stays with your reader.

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Home » Home » 18 Tips For Presenting a Report Effectively

18 Tips For Presenting a Report Effectively

By Space Coast Daily  //  December 23, 2019

Speaking to an audience is a responsible task. That is why you need to present a report perfectly in order to interest the audience.

F rom the article, you will learn how to properly prepare for presenting a report and speak successfully with the audience.

These tips should be taken into account only after you finish writing a report. No matter whether you complete such type of content yourself, or order it on a writing services like GPALabs learn how to present your information effectively and impressively.

How To Present a Report

The worst thing is to start the presentation in front of a large number of people. There are several tricks for an intriguing start.

• Tell an interesting, exciting story. As a rule, if the report begins with such a narrative and the public is interested in the first 60 seconds, it will be easier to maintain attention. Perhaps you need to talk about some interesting historical event or recall the ancient wisdom regarding the topic of your report. A short introduction in the form of a story should last no more than 90 seconds.
• Ask a rhetorical question. It helps to convince the bulk of the public. For example, “To be or not to be, that’s the question.” However, questions need to be thought out and filed in a form in which they will reflect the essence of the report.
• Start the report with statistics. As a rule, statistics are interesting to listeners.
• Come up with a bright headline that will make your audience interested in the topic from the first seconds.
• Begin the presentation with a wise quote or statement from a famous person to add an appeal and a special style. However, all wise words should relate exclusively to the topic of the report.
• Show an illustration or a small presentation. This approach will add understanding, and listeners will probably remember the report only in a positive way. When you show the slides, you need to remember that for one illustration, there should be one thought, included in two, three sentences. The large font looks better on slides, and don’t overuse animation effects. 
• Add a short video to the report that will trigger an emotional reaction. Plus, in this way, the essence of the topic is transmitted more quickly.
• Do not spend too much time speaking. It’s best to limit the presentation to 20 minutes. During this time, the audience will not get tired and will actively discuss this report.
• Do not stretch your words or speak too fast. Imagine you are telling an interesting story to your audience.
• Answer the questions quickly. Thus, you emphasize your professionalism on this topic.
• Want to be listened to and heard? Then you need to constantly be in sight, maintain visual contact with the audience, and speak clearly, legibly. Also, control your gestures, that is, do not swing your arms too actively, but do not hide them in your pockets.
• Answer questions: “Why am I presenting this report?”, “What target audience is listening to me?” After the answers, you will make a clear plan for yourself, and you will understand which presentation style is more acceptable.
• You should not read the whole report, try to tell as much as you can in your own words, then the audience will know for sure that you are fluent in the topic.
• How To Become More Courageous: Tips And Tricks

Not sure how to make a good presentation? This is not difficult to do; the main thing is not to be afraid to speak in front of an audience. Therefore, you must first overcome fear and then speak. First, minimize your fear:

• Be the first to speak to your audience. As a rule, the longer you wait your turn, the worse you feel yourself. It may be worthwhile to be one of the first speakers to calm in 20 minutes.
• Imagine presenting a report to your friends and family. Then it will be easier for you to focus on your topic.
• Before the performance, think positively. Come into the room with a smile and start with an interesting phrase that will catch the audience. You will see that the audience is not scary, but friendly, and as soon as you say a few words (sentences), the fear will go away by itself. 
• Before the presentation, read the report to colleagues or classmates. In this way, you will overcome your fear, and it will be easier to speak in front of an audience.
• Be confident in yourself. Confidence is the key to success. If you know the topic well, understand it, then you should not be afraid. You can make yourself a cheat sheet, where you will look at what should follow according to the plan.

In this article, we figured out how to make a presentation of a report in order to interest listeners and what techniques to use. These tips will help you perform perfectly, overcome fear, and become more confident.

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10 Report Design Ideas & Tips to Engage Readers

By Midori Nediger , Jun 12, 2023

A good report design encompasses a visually appealing and well-structured layout that effectively communicates information. It involves a clear and logical organization with headings and sections, consistent branding elements , readable typography and a visual hierarchy to emphasize key points.

Ultimately, designing a good report goes beyond aesthetics and encompasses strategic elements that facilitate effective information communication. This includes implementing visually appealing and well-structured layouts.

Ideally, your report should be mobile-friendly too. Sounds like a lot, but I’ve got everything covered in this guide so keep reading or get started right away with one of Venngage’s professionally designed report templates .

How to design a report:

• Balance text with visuals to make your information easy to digest.
• Use a single highlight color to draw attention to key information.
• Create a clear text hierarchy to make your report easy to navigate.
• Incorporate your branding for cohesive report design.
• Visualize your data with bar charts, line charts, bubble charts, and pie charts.
• Use a 2-column layout for optimal readability.
• Leave plenty of whitespace in your report design.
• Apply consistent motifs across every page of your report design.
• Use color blocks to group related information.
• Include an appendix with detailed tables and graphs.

Today I’m going to give you a primer on making reports that are as beautiful as they are functional. We’ll cover the 10 report design best practices you need to know and report design ideas.

When writing a report that uses a lot of data, you should use the IMRaD format . IMRaD is an acronym that stands for Introduction – Method – Results – and – Discussion.

If your report is more text than data-heavy, such as if you were creating an annual report or a nonprofit report about a program of activities, you should broadly follow the IMRaD format too. Although with less emphasis on the ‘method’ section. Instead, focus on showcasing the results of your work.

Watch: How to create an annual report

Once you feel confident and inspired, you can jump to our reports templates page to start designing your own custom report! Keep reading for some report design ideas.

1. Balance text with visuals for a digestible report design

As humans, we’re much better at grasping information presented in the form of visuals than written text. So when designing a text-heavy report, look for opportunities to summarize information by  transforming text into visuals to make your information more engaging and easier to digest.

Don’t use words if the same information can be presented visually.

Aim for at least a 50/50 balance between text and images. At least half of each page should be dedicated to visuals like charts, diagrams, and helpful images.

As with the simple report design above, every chunk of text in the report should be accompanied by a representative visual. The visual should communicate the bulk of the information, and the accompanying text should list the major takeaways.

Even if your report requires a more text-heavy approach, try to scatter visuals between the longer paragraphs of text. Alternating text with visuals will help keep your readers engaged from page to page like in this report design idea:

Just remember, functionality should always come first. Visuals should be used to enhance understanding–to categorize, highlight, and emphasize information–not just to break up the text. Choose visuals that make your content easier to understand.

Our  progress report templates  are ideal for businesses and consultants to showcase the right data and ignore all the minutiae in the process.

Our consulting report templates  are another good resource.

2. Use a single highlight color to draw attention to key information

Color is one of the most important elements of any design.

Besides playing a role in the overall look and feel of a design, color can be even be used to control where our readers look. We can use bold color accents to draw our readers’ attention to any key facts and figures that we think are particularly important.

As shown in the modern report design below, color is a powerful tool for highlighting significant data points and drawing attention to report headers.

Just make sure you use highlight colors with restraint. Many bright, contrasting colors will compete with each other and overwhelm the senses, distracting from the message you’re trying to communicate.

Sticking with a single highlight color will enhance your readers’ comprehension, and even help to tie your document together.

3. Create a clear text hierarchy for an easy-to-navigate report design

Similar to the way we can use color to tell our readers what to look at first, we can use text size to tell our readers what to read first.

This is what a typographic hierarchy is all about–sizing and styling text so that readers can easily navigate our reports with just a quick glance.

Every report should have at least three levels of text hierarchy, and this hierarchy should be applied to the entire document.

Your text hierarchy should contain, at the very least:

• Header text
• Subheader text
• Paragraph text

As seen in the report design below, headers should be big and bold enough to grab your reader’s attention, and a bit stylized. Subheaders should be a little smaller, and a little less stylized. Paragraph text should be more minimal in style, and highly readable.

Check out our guide on choosing fonts for more information on creating text hierarchies.

4. Incorporate your branding for a cohesive report design

It’s usually a good idea to take your company’s branding into account when you create your reports.

Using your brand elements will help you stick with a single visual theme from start to finish, which is critical to creating a report design that feels like one cohesive document.

As seen in this example from IPG Media below, consistently applying company brand colors can have a dramatic effect.

But don’t be afraid to add your own personal touch! Just because your design is consistent with your company’s branding doesn’t mean you have no creative freedom.

You can riff on your company’s core brand elements to create a fun design that still meets the brief. This report design from Maine Tourism mixes some secondary colors with the core brand colors to give the report a unique feel.

If you haven’t already, check out Venngage’s  My Brand Kit . We’ve made it even easier to apply your company’s brand colors, fonts, and logos to all of our report templates!

Just upload your company logo, and add your company’s fonts and brand colors, then generate branded report templates with one click!

Once you’re happy with your report design, use the Venngage Business Account to invite your team to comment on your design and get some good feedback. You can even save your annual report as a template to use next year!

5. Visualize your data with bar charts, line charts, bubble charts, and pie charts

Data visualizations in a long report don’t have to be fancy.  In fact, simpler is usually better!

And that’s why knowing the basics of chart design can be a game changer for your report design.

Using simpler charts like line charts, bar charts, bubble charts, and big number charts means that you won’t run the risk of confusing your readers, and they won’t have to work to interpret your charts.

These basic charts can even be quite engaging if incorporated cleverly into your overall design.  Check out this annual report design from the Hall Family Foundation, which uses very basic data visualization techniques (big number charts and bar charts) to great effect.

Just make sure you’re using charts that are appropriate for the type of data that you have and the message you’re trying to convey.

Here are a few guidelines on how to choose the right type of chart :

• Use line charts to highlight trends over time
• Use bar charts and bubble charts to show difference among categories
• Use big number charts to emphasize key performance indicators

Watch: How to Pick The Right Chart For Your Data

One final tip for visualizing data in reports: include descriptions for all charts or tables to add context for readers. As seen below, each chart should have some accompanying text (a header, at the very least) that provides clarification and explains important trends.

If you’re not sure of the best way to visualize your data, look for inspiration in our statistical infographics . Many of the same visualization techniques used in data-heavy infographics work surprisingly well in report designs, too.

6. Use a 2-column layout for optimal readability

Messy, disorganized reports not only look unprofessional, they can be confusing!

Keep your reports organized by building them on a grid–ideally, a 2-column grid, as seen in this report design from the Global Fund for Children . A grid gives a report some visual structure, prevents visual clutter, and creates a satisfying sense of rhythm in the design.

Designing on a 2-column grid will also prevent your paragraphs from getting too wide. The optimal line length of readability is about 60-70 characters per line, which usually works out about right in most 2-column layouts.

7. Leave plenty of whitespace in your report design

Whitespace, the empty space around every piece of content on a page, is an essential element of good design.

The perfect amount of whitespace makes a design feel balanced and pleasing, while a lack of whitespace makes a design feel cramped and unfinished. Just take a look at what a difference a bit of whitespace makes in a simple design:

This report from Samsung Fire & Marine Insurance is a bit of an extreme example of whitespace in practice, but you get the point. The blank space around the text, numbers, and images helps a design feel light, polished and balanced:

When it comes to adding whitespace to your reports, keep in mind that readers might get turned off when faced with large walls of text. Try to summarize your information , break text up into smaller sections and space those sections out to prevent pages from getting too busy.

Whitespace is especially important in information-dense reports, which can easily look heavy and overwhelming in the page. By leaving generous margins around text sections and charts, we can prevent our reports from looking too formidable.

8. Apply the same visual motifs across every page of the report design

Consistency is crucial to a great report design. Since your text and visuals are changing from page to page, for the pages of a report to feel like they belong together, they must have similar design elements that remain consistent from page to page.

These consistent design elements (or motifs) could be images, illustrations, icons , or even just shapes!

Check out the annual report design below. The simple band along the right side of the page creates that essential visual consistency to tie the design together.

To add motifs to your report designs in Venngage, head to our Icon Library in the left panel of the editor. You can browse the library by category:

Or search for specific icons by keyword with our search bar. When using the search, you can even filter your search to find multicolored icons or single color icons (which can be customized to any color)!

9. Use color blocks to group related information

The layout and design of a report should support readers’ understanding of the information within that report.  

For example, we can use basic design elements (like blocks of color, lines, and borders) to indicate which information belongs together, making it easier for our readers to quickly interpret that information.

Let’s take a look at how this can help us design data-heavy pages of our reports.

Data-heavy pages can easily get visually overwhelming, with a ton of data points, lines, and bars all competing for our attention. By dividing these pages into defined sections, we can create a dashboard-style report design that’s much easier to take in:

Never underestimate the power of a color block!

10. Include an appendix with detailed tables and graphs

To avoid overwhelming readers with too much information at once, detailed tables and graphs should be left out of the main body of the report and included in an appendix instead.

This gives interested readers the opportunity to explore your content in greater depth while keeping your core report short and sweet.

When creating tables for your appendices, there are a few design tips you should keep in mind:

• Use a bright color to clearly distinguish header rows from body rows.
• Alternate the color of body rows between white and light grey to make the table easy to scan.
• Use brightly-colored boxes to draw attention to important values in the table.

Designing an effective report is all about including the right amount of information. Your goal in the body of the report should be to state any key takeaways and back up those statements with supporting visuals. Any information beyond that should be relegated to an appendix.

Bonus: Add an attractive cover

“Don’t judge a book by its cover” might be good advice in your daily life, but the truth is that people still do it—and you need to take that into account if you want people to walk away with a positive impression of your report.

For printed documents, consider using a report cover page or book cover with an engaging photo, illustration, or other design on it. Make sure it’s an image that expresses the brand voice or subject matter associated with the report. You’ll also want something that matches the report’s overall tone; if it’s optimistic, sobering, or conflicted, choose an image that helps to convey those feelings.

Even if your report cover takes a fairly minimalist approach (with a design comprised of little more than the title of the report), that still adds a great deal more professionalism than there would be with no cover at all.

PS: If you’re an HR professional, you can use our  HR report templates to create anything from incident reports to performance reviews.

Related: 20 Professional Report Cover Page Examples & Templates [100% Customizable]

Even if the content of your report is dry, the design of the report doesn’t have to be. With these report design best practices in mind, you can create documents that make the information they contain easy to digest and a pleasure to read.

Get a head start on your next report design ideas with one of our many report templates and our easy-to-use report creator .

More report design guides:

• 90+ Annual Report Design Templates, Inspirational Examples & Design Tips [2024]
• What is a Marketing Plan & How to Create One [with Examples]
• 21 Engaging Performance Review Examples [+ Tips From an HR Manager]

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How to Create a Newscast

Last Updated: December 2, 2022 Fact Checked

This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 147,671 times. Learn more...

A newscast is a group of news segments that have been edited together. A typical newscast is 22 minutes long to allow time for advertisements. You may decide to create a newscast for a class or as a fun project with friends. Start by assigning roles for the newscast, like an anchor, reporter, and a producer. Then, write and present the newscast so it is a concise collection of journalism for viewers to enjoy.

Assigning Roles

• If you are working with a large group of people, you may ask two people to serve as producers for the newscast. That way, the work of organizing the newscast is shared between two people.

• Another option is to ask each reporter to write their own news segment.

• You can choose two people to act as anchors for the newscast. The anchors can then take turns introducing the news segments.

• If you have a limited number of reporters, you may ask the reporters to cover more than one news story.

Writing the Newscast

• For example, the anchor introduction might be, “Good morning and welcome to the local news. Today’s stories include the heartwarming tale of a girl and her pet turtle, a look at rising employment levels, and a clip of the Hurricane’s win at the football championships last night.”

• For example, you may have a sports news segment like, “The Hurricane’s held back the Cleveland Jets to take the championship on Sunday night. Star forward Kit Hunt racked up a record 25 assists in the first half of the game. A dramatic penalty kick off decided the win for the Hurricane’s, who are 0-5 so far in the season.”

• For example, if there are two news stories about robberies in the local area, you may include both news stories.

• Avoid sentences longer than two lines and run-on sentences. Use simple terms that are accessible for the audience.

• Choose a segment that has powerful visuals or is very current and in the moment as the first news segment. For example, you may pick a news story about a fire that occurred last night in a local school as the opening segment.
• Some newscasts start with current weather conditions to keep viewers watching and show them something relevant right away.
• Do not try to link together news segments that are clearly different or unconnected. Make the order as organic and natural as you can. Keep the viewer in mind as you organize the segments.

• For example, the anchor may say, “Now, let’s turn to a heartwarming story about a young girl and her pet turtle, rescued from a burning building late last night. Our city beat reporter Joanna has more.”

Presenting the Newscast

• The anchor can also hold cards with notes for each segment and read from those.

• Have the anchors to maintain eye contact with the camera during the newscast. They should demonstrate relaxed body language, with their shoulders back, their chin up, and their hands resting on the news desk.

• If you know how to edit video , you can also shoot the newscast in multiple takes and edit it together to create an organized newscast.

Expert Q&A

You might also like.

• ↑ https://www.learnesl.net/newscasting-script-for-the-introduction/
• ↑ https://www.thoughtco.com/creating-a-newscast-esl-lesson-1212280
• ↑ http://www.write-out-loud.com/cue-cards.html

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Weekly Report Presentation

Just as an annual report reviews the past year’s goals, projects, and progress, a weekly report presentation examines the past week completely. Your weekly report should quickly recap what was completed in the past week, what you’re working on now, and plans for the week ahead.

Your weekly report also needs to be concise and comprehensive. A reporting presentation template can keep your accomplishments, tasks, and strategies organized for your next meeting.

Use our weekly report presentation template to:

• Share progress on an ongoing project
• Demonstrate how challenges were handled
• Show weekly sales and revenue performance

Customize your Weekly Report Presentation

Keep your projects and tasks moving along efficiently with a weekly report presentation. Make each slide informative and eye-catching by adding flowcharts, timelines, images, bullet lists, and any other graphic that will transform your text. Consider including these slides in your reporting presentation template:

Pro Tips for a Reporting Presentation Template

Consider these tips when creating a weekly report presentation.

Long blocks of text are tough to read. Use bullet lists, headings, and short paragraphs to make your report readable.

A weekly report presentation template saves you time on design, but don’t forget to proofread! You don’t want to present outdated information from last week’s report.

Make your presentation easy to read by including plenty of white space. When used thoughtfully, color can draw attention to text or elements on your slides.

End your weekly report with actionable takeaways or next steps for your team members.

More Popular Templates

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Head of Sales at hot tech startup Notion uses this winning sales deck to close deals.

Dropbox Pitch Deck

You’ve likely used DropBox for saving and sharing files, but 13 years ago MIT students Drew Houston and Arash Ferdowsi were just hoping for a little funding to get their start-up off the ground. The initial pitch deck landed them their $1.2M seed round in 2007, though it left room for improvement. We recreated it in Beautiful.ai.

Competitive Analysis Report Template

Use a competitive analysis report template to evaluate and analyze your competitors’ strengths and weaknesses.

Real Estate Presentation Template

Learn how Beautiful.ai’s real estate presentation template can help agents showcase the selling points of a listing to potential buyers.

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Customer Profile Presentation Template

Pinpoint the best marketing segments for your brand and qualify leads with our streamlined customer profile template.

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Writing a News Article Workshop

Writing a news article workshop presentation, free google slides theme and powerpoint template.

Hey there, news writer extraordinaire! Are you ready to spice up your workshop? This free Google Slides and PowerPoint template is the perfect tool to help you facilitate an engaging and informative news article writing workshop. Help your participants master the art of news article writing with a user-friendly interface, stylish designs, and practical tips. They’ll be able to craft captivating and informative articles in no time. So grab your pen and paper, or your laptop and mouse, and get ready to break the news!

Features of this template

• 100% editable and easy to modify
• 30 different slides to impress your audience
• Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
• Includes 500+ icons and Flaticon’s extension for customizing your slides
• Designed to be used in Google Slides and Microsoft PowerPoint
• Available in different formats
• Includes information about fonts, colors, and credits of the resources used

How can I use the template?

Am I free to use the templates?

How to attribute?

Attribution required If you are a free user, you must attribute Slidesgo by keeping the slide where the credits appear. How to attribute?

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