The 8 best to do list apps in 2023

A hero image with the logos of the best to-do list apps

There are too many to-do list apps. Trying them all would be a massive task, and I know because I did. 

Why are there so many apps for something easily done on sticky notes? Because managing tasks is an intensely personal thing. People will reject anything that doesn't feel right. That's a good instinct, but it makes it hard to find the right app. 

And now I'm offering you what I feel is the cream of the crop. Whatever you're looking for, one of these apps is going to be right for you. Click on any app to learn more about why I chose it, or keep reading for more context on to-do list apps.

The best to-do list apps

Todoist for balancing power and simplicity

TickTick for embedded calendars and timers

Microsoft To Do for Microsoft power users (and Wunderlist refugees)

Things for elegant design

OmniFocus for specific organizational systems

Habitica for making doing things fun

Google Tasks for Google power users for people who forget to use to-do apps

Other options , including project management software, note-taking apps, and other tools that can do the job

What makes the best to-do list app?

How we evaluate and test apps.

All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

I've written about technology in general, and productivity specifically, since 2009. In that time, I've personally tried basically every to-do list app that has come out, and I'm usually depending on at least one of them to function.

Of course, when it comes to managing a to-do list online, everyone has different criteria. I kept this in mind as I tested, and I noticed a few features that made certain apps stand out.

The best to-do list apps:

Make it fast to add and organize tasks . Ideally, a task is added and categorized in a couple taps or keystrokes.

Offer multiple ways to organize your tasks . Tags, lists, projects, and due dates are all helpful, and the best to-do apps offer at least a few categories like this.

Remind you about self-imposed deadlines . Notifications, widgets, emails—if you're using an online to-do list, it should help you track what needs to happen when.

Offer clean user interfaces . The best to-do app fits into your workflow so you can get back to what you're supposed to be doing.

Sync between every platform you use. Which platforms will depend on what you personally use, but I didn't consider anything that doesn't sync between desktop and mobile.

I tried to find the task list apps that balance these things in various ways. None of these options will be right for everyone, but hopefully one of them is right for you. Let's dive in.

Best to-do list app for balancing power and simplicity

Todoist (Web, Windows, macOS, Android, iPhone, iPad)

Todoist, our pick for the best to-do list app for balancing power and simplicity

Todoist isn't the most powerful to-do list website out there. It's also not the simplest. That's kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. That's a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now.

Adding tasks was quick on every platform in my tests, thanks in part to natural language processing (type "buy milk Monday" and the task "buy milk" will be added with the next Monday set as your due date). You can put new tasks in your Inbox and then move them to relevant projects; you can also set due dates. Paid users can create custom filters and labels, and there are also some basic collaboration features.

Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. Overall, this is a great first to-do list app to try out, especially if you don't know where to start.

Todoist also integrates with Zapier , which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples.

Add new Google Calendar events to Todoist as tasks

Google Calendar logo

Add new starred emails to Todoist as tasks [Business Gmail Accounts Only]

Gmail logo

Add new Trello cards to Todoist as tasks

Trello logo

Todoist price : Free version available; paid version from $4/month.

Check out more ideas for automating Todoist with Zapier .

Best to-do list app with embedded calendars and timers

TickTick (Web, Android, Windows, macOS, iPhone and iPad)

TickTick, our pick for the best to-do list app with embedded calendars and timers

TickTick is a fast-growing task list app that offers a wide array of features on just about every platform you can imagine. Adding tasks is quick thanks to natural language processing. There's also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you're doing. Tasks can be organized using lists, tags, and due dates, and there's also the ability to add subtasks to any task. 

TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems. TickTick also offers a few features that are above and beyond what other apps offer.

First, there's a built-in Pomodoro timer , allowing you to start a 25-minute work session for any of your tasks (complete with numerous white noise options, if you want). Second, there's integration with various third-party calendars, allowing you to see your tasks and your appointments in one place, and even do some time blocking . There's also a built-in habit-tracking tool , allowing you to review how many days you did or didn't stick to your exercise and diet commitments. And an Eisenhower Matrix view allows you to prioritize your tasks based on what's urgent and what's important. It's a great collection of features, unlike anything else on the market.

With TickTick's Zapier integration , you can connect TickTick to the other tools in your tech stack to automatically create tasks whenever you get new leads, deals, or emails.

Create TickTick tasks for newly-labeled Gmail emails [Business Gmail Accounts Only]

TickTick logo

Generate TickTick tasks from new Facebook Leads

Facebook Lead Ads logo

Generate TickTick tasks from new HubSpot deals

HubSpot logo

TickTick price : Free version available; paid version from $2.40/month.

Check out other ways you can automate TickTick with Zapier .

Best to-do list app for Microsoft power users (and Wunderlist refugees)

Microso ft To Do (Web, Android, Windows, iPhone and iPad)

Microsoft To Do, our pick for the best to-do list app for Microsoft power users (and Wunderlist refugees)

In 2015, Microsoft bought Wunderlist and put that team to work on a new to-do list app. Microsoft To Do is the result of that, and you can find Wunderlist's DNA throughout the project. The main interface is clean and friendly, adding tasks is quick, but there's a lot of flexibility below the surface.

But the real standout feature here is the deep integration with Microsoft's ecosystem. Any email flagged in Outlook, for example, shows up as a task. Outlook users can also sync their tasks from that app over to Microsoft To Do, meaning there's finally a way to sync Outlook tasks to mobile. Windows users can add tasks using Cortana or by typing in the Start menu. For example, you can type "add rice to my shopping list," and rice will be added to a list called "shopping." If you're a Windows user and an Outlook user, this is the app for you.

This is also the prettiest to-do list app on the market, in my opinion. You can set custom background images for every one of your lists, allowing you to tell at a glance which list you're looking at. You're going to be looking at your task list all day—it might as well look good. 

Microsoft To Do integrates with Zapier , which means you can make sure Microsoft To Do is talking to all the other apps you use, not just the Microsoft ones. Here are some examples to get started.

Create Workboard action items from new tasks in Microsoft To-Do

Microsoft To Do logo

Send direct Slack messages with new Microsoft To-Do lists

Slack logo

Create Microsoft To-Do tasks from new Salesforce leads

Salesforce logo

Microsoft To Do price : Free

Learn how you can make Microsoft To Do a productivity powerhouse with Zapier.

The best to-do list app with elegant design

Things (macOS, iPhone, iPad)

Things, our pick for the best to-do list app with elegant design

To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.

That's about the highest praise I can give a to-do list app. This is an app with no shortage of features, and yet it always feels simple to use. Adding tasks is quick and so is organizing them, but there's seemingly no end of variation in ways to organize them. Areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; and tasks can contain subtasks if you want. It sounds confusing, but it isn't, which really speaks to how well Things is designed.

Other apps offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you're doing. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app.

The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product. If you're an Apple user, you owe it to yourself to try out Things.

You can automatically add to-dos to Things from your other apps with Things' integrations on Zapier . Here's some inspiration.

Add saved Slack messages to Things as to-dos

Things logo

Add new Trello cards to Things as to-dos

Create things to-dos from starred emails in gmail [business gmail accounts only].

Things price : $49.99 for macOS (15-day free trial), $19.99 for iPad, $9.99 for iPhone.

Best to-do list app for users with a very specific organizational system

OmniFocus (Web, macOS, iPhone, iPad)

OmniFocus, our pick for the best to-do list app for users with a very specific organizational system

OmniFocus is nothing if not flexible. This Apple-exclusive application is built around the Getting Things Done (GTD) philosophy trademarked by David Allen, but an array of features means it can be used for just about any organizational system you can imagine. There are three different kinds of projects you can set up, for example, depending on whether you need to do tasks in a specific order or not. There are six main views by default, allowing you to organize your tasks by things like due date, projects, and tags. You can even add more views, assuming you have the Pro version.

You get the idea. OmniFocus is a power user's dream, with more features than anyone can hope to incorporate into a workflow, which is kind of the point: if there's a feature you want, OmniFocus has it, so you can organize your tasks basically any way you can imagine.

Syncing is offered only between Apple devices. There's a web version that's intended for occasional usage away from your Apple machines, but non-Apple users should probably look elsewhere.

You can connect OmniFocus to your other favorite apps with OmniFocus's Zapier integration . Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there.

Create OmniFocus tasks from new saved Slack messages

OmniFocus logo

Create OmniFocus tasks for new starred emails on Gmail

Create omnifocus tasks from new or moved trello cards.

OmniFocus price : From $99.99/year for the recurring plan, which includes all apps and the web version. Also available as a one-time purchase from $49.99 (14-day free trial).

Best to-do list app for making doing things fun

Habitica (Web, Android, iPhone and iPad)

Habitica, our pick for the best to-do list app for making doing things fun

Games are fantastic at motivating mundane activity—how else can you explain all that time you've spent on mindless fetch quests? Habitica , formerly known as HabitRPG, tries to use principles from game design to motivate you to get things done, and it's remarkably effective. You can add tasks, daily activities, and habits to a list. You also have a character, who levels up when you get things done and takes damage when you put things off. You can also earn in-game currency for buying offline rewards, such as a snack, or in-game items like weapons or even silly hats.

This is even better when you join a few friends and start a party. You can all fight bosses together, but be careful: fail to finish some tasks on time and your friends will take damage. If that doesn't motivate you, nothing will.

What's the downside? Habitica isn't a great to-do list for managing long-term projects, so you might need something else for that. But if motivation is your problem, Habitica is well worth a spin.

Habitica price : Free version available; paid version from $5/month.

Best to-do list app for Google power users

Google Tasks (Web, Android, iPhone and iPad)

Google Tasks, our pick for the best to-do list app for Google power users

If you live in Gmail and Google Calendar, Google Tasks is an obvious free to-do list app to try out. That's because it lives right in the sidebar of those two apps, and offers more than a few integrations. Plus, there's a dedicated mobile app.

The app itself is spartan. Adding tasks is quick, particularly if you spend a lot of time in Gmail anyway, but there's not a lot of organizational offerings. There are due dates, lists, descriptions, subtasks, and the ability to "Star" tasks. There's not much beyond that, which is ok. On the desktop, the integration with Gmail is a key selling point. You can drag an email to Google Tasks to turn it into a task, for example. You also can see your tasks on your Google Calendar, if you want.

The best to-do app is one that's always handy. If you're the kind of person who always has Gmail open on your computer, it's hard for any app to be handier than Google Tasks. The mobile versions make those tasks accessible on the go.

You can automatically move information between Google Tasks and your other apps with Google Tasks' integration on Zapier . Here are a few examples of workflows you can automate, so you can stop manually moving your tasks.

Create Trello cards from new Google Tasks tasks

Google Tasks logo

Add new Google Tasks to Todoist as tasks

Add google tasks tasks for new google calendar events.

Google Tasks price : Free

Take a look at how you can power up all of your Google apps using automation .

Best to-do list app for people who forget to use to-do apps (Web, Android, iPhone and iPad), our pick for the best to-do list app for people who forget to use to-do apps offers a really slick mobile app that makes it quick to add tasks, organize them into lists, and add due dates. But where it really shines is with its daily "Plan my Day" feature, which forces you to schedule when you'll accomplish your various tasks, so that you remember to actually do things. also integrates nicely with Google and Outlook calendars, allowing you to see your appointments and your tasks in one place. This is exactly what you need if you're the kind of person who adds things to a list and forgets about them.

The desktop version isn't quite as slick as the mobile version—it feels cluttered and is more than a little confusing. Still,'s mobile version alone makes a compelling reason to give it a shot, especially if that's where you do most of your task management. integrates with Zapier , so you can automatically add tasks to whenever there's a new calendar event, note, or task in your other apps.

Add Evernote reminders to as tasks

Evernote logo

Create tasks in for new saved messages in Slack

Add new incomplete todoist tasks to price: Free version available; paid version from $2.99/month.

Other to-do list options

We focused on dedicated to-do list apps in this roundup, but plenty of other software can fulfill the same function. Here are a few ideas if none of the above quite fit what you're looking for:

Project management apps like Trello and Asana can be used as to-do lists, especially if you already use them to manage your other work.

Note-taking apps like Evernote, OneNote, and Google Keep also have to-do list features, if you want to combine your to-do lists and notes.

You can use Notion as a to-do list if that's where you spend most of your time, and the various Notion alternatives work just as well.

Time-blocking apps are another solid option. These combine a task list with your calendar , encouraging you to decide when you'll do what.

Google Sheets can be your to-do list . Zapier's CEO even uses Gmail as his to-do list .

Sticky note apps can also do the trick. So can a piece of paper. Don't overthink things!

Finding the right task management system is hard because it's so personal. To that end, let me know if there's anything you think I missed.

Related reading:

5 ways to automate your to-do list

7 creative ways to visualize your to-do list

Some tasks belong on your calendar, not your to-do list

This post was originally published in April 2018 by Andrew Kunesh. The most recent update was in November 2022.

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Justin Pot is a writer and journalist based in Hillsboro, Oregon. He loves technology, people, and nature, not necessarily in that order. Learn more:

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Life. simply organised..

Tasks is a beautifully simple, free todo list and reminder app that will help keep your busy life organised everyday. Tasks prioritises ease of use over complex functionality so no matter who you are or what you do Tasks can help you!

Millions of users around the world rely on Tasks to organise their work flow and increase their productivity. We believe in complete user privacy. Your data belongs to you and only you.

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Quickly capture and retrieve your tasks across devices to help you stay organised at work, home, or on the go (Premium required).

Simplicity at its core

Tasks prioritises ease of use over complex functionality and superfluous features.

Reminders and alarms

Never forget to do something. Tasks includes simple one time or recurring notifications and alarms.

Secure, private & backed up

Accidents happen. Keep your data safe with automatic cloud backup (Premium required). All data encrypted everywhere. Safe secure and private.

Organise with colour

Personalise Tasks your way with a splash of colour. This also helps create an at a glance mind map of your tasks.

Tasks includes a fully functional widget that mirrors the app so you can see whats important from your home screen.

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I never write app reviews but I had to with this one. I've downloaded sooo many notepad apps hoping I'd like them only to be disappointed and I'd uninstall them. Then I came across this one and OMG I absolutely LOVE this app!! It has so many great features and then some! It checked off all my boxes Andrea PlayStore
I love being able to choose a colour for each list, and the range of colours :) I love the app's versatility: I'm not 'regimented' into using lists in a pre-determined way. It lets me use lists in any way I wish. Thank you! :) A Google User PlayStore
I have so many things going on and the worst memory... This app helps a ton to keep me organized and remind me of things I need to take care of. Great app!! Pete PlayStore
This app has been keeping me on top of things. I'm great with lists, and making one has never been so accessible and easy. Thanks for the help! Jake PlayStore
I am very forgetful so this app and its speed orientated design helps me plan out my day at work, we are very dynamic in our workflow so this helps retain order. Love this app Jason PlayStore
It does what it says. Everything else is your job to get your things done. 😂 It is a very user friendly app, so thumbs up and big thank you for the writers. 👍😃 Ida PlayStore
What a wonderful app! Simple and pretty and powerful - exactly what I needed. I've been trying other apps before but was never happy with them. This is like someone created app specifically for my needs. Dear Steve - thank you so very much for creating this adorable and powerful helper for us :) Milica PlayStore
I have downloaded many task type apps and end up deleting them because they are a pain. This app is awesome! Totally love it!!! Chellee PlayStore

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Google Tasks: Get Things Done 4+

Plan, organize & schedule work.



Get more done with Google Tasks. Manage, capture, and edit your tasks from anywhere, at anytime, with to-dos that sync across all your devices. Integrations with Gmail and Google Calendar help you get tasks done—faster. Quickly capture tasks anywhere • Create task lists with your most important to-dos • View, edit, and manage tasks on the go, from any device • Manage tasks created in Gmail or Calendar on the web from your mobile device Add details and create subtasks • Break down your tasks to subtasks • Add details about the work you need to focus on • Edit details about any task as your work progresses View tasks created from emails • Create a task directly from an email in Gmail • View your tasks in the side panel of Gmail • Trace a task back to its source email Stay on track with due dates and notifications • Set a due date for every task to help you achieve your goals • Organize your tasks by date or prioritize using drag-and-drop • Receive due date notification reminders to keep your tasks on track Part of Google Workspace • Bring Google's suite of powerful, intelligent apps to your business • Leverage Google’s AI to bring data insights and analysis to every employee • Connect with your team seamlessly using one suite: Gmail, Tasks, Calendar & more Take control of your task management and install Google Tasks. Start managing your to-do list on the go with the Tasks planner app from Google.

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Simple & Stable

I’m a bit of a lists junkie and probably a power user. I keep about 20 lists. One for each person I assign action items to at work, one for books and films I’m interested in, project ideas etc, and of course a daily prioritized task list. My practice is to use a task named “——-“ and continuously re-order the list so that anything above it must be completed today, below it are all the other 100+ short term objectives, sorted and re-shuffled throughout the day - but nothing ever falls off until I complete it. I only wish this IOS version allowed me to set the order in which my lists are presented manually - the order in which lists appear (not their contents - that can already be ordered in several ways). When you have 20 lists this app just orders them left to right according to creation date, so if I add a new list I have to swipe right through 19 other lists to get to it! I’d like to be able to determine my own order. Since google did away with full screen tasks, I use a Chrome extension to manage my tasks in the browser in full screen. That Chrome extension fortunately allows me to change the presentation order of my lists manually. Just too bad this IOS app doesn’t.

Love the update desktop

Tasks is good, but not great. I love the google calendar integration, but I don’t like that I can only do two layers of tasks. I have so many more layers… also, I’d like it to display the nest address in the google calendar pop up when I click on a task, but it only shows which task list it’s on. I have to go to the task list to see the nest order. I have certain subtasks that are identical, but under multiple different tasks. I’d like to be able to see which one it is without having to write the task in each sub task. 5 stars is for this new desktop update. Unless it just wasn’t working, as of today I see a day update of my task list. I absolutely love that consolidation. This was well executed. The tasks platform deserves some love from google to make it the robust tool I know they are capable of, but every update seems to bring noticeable improvements and this one was particularly noted! Pleassseeee add more subtasks and display the nesting order!

Tasks PC (Gmail) User Interface

I think Tasks, when used on both the PC and the iPhone, is a very useful tool. The ability to maintain a simple “to do” list across these devices is simple functionality, but I haven’t seen anything else like this from Apple or Microsoft that works as documented. My only dissatisfaction is within the PC GUI (in chrome and Gmail). It seems like this could be much more user-friendly, especially in regard to enlarging the frame in which the tasks are displayed. I was very pleased that alerts and notifications work properly on the two synchronized platforms. This is another thing that the other software companies can’t get correct for some reason. One other trivial comment: I don’t understand why the functionality of Reminders and Tasks both exist. The function of having reminders and tasks appear separately on the Google calendar seems redundant to me, but maybe I’m missing something.

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The Best To-Do List Apps for 2023

Organize your life and complete tasks more reliably by using the right to-do app. These are the top performers we've tested.

Jill Duffy

I've been contributing to PCMag since 2011, at times as an analyst and currently as deputy managing editor for the software team. My column, Get Organized , has been running on PCMag since 2012. It gives advice on how to manage all the devices, apps, digital photos, email, and other technology that can make you feel like you're going to have a panic attack.

OmniFocus 3

There's nothing wrong with a paper to-do list, but going digital has its benefits. Paper is fine if you enjoy writing by hand, crossing off tasks in ink or pencil, and drawing arrows to show when priorities and deadlines change. The best to-do list apps , however, let you write, organize, and reprioritize your tasks more efficiently. They also let you attach notes, links, and files to a task, and the very best ones also let you see when someone else has completed a task. In many ways, a good to-do program is the ultimate productivity app .

To find the best to-do list apps, we look for ones that are easy to use, offered on all major platforms, and have the tools you need to work productively. After considering dozens of apps in this category, these are the best we've tested, followed by what to look for when choosing the right app for your needs.

Best Overall

Why we picked it.

Todoist is a rare five-star Editors' Choice winner because it is simply the best to-do list app on the market. It's designed superbly with all the features anyone could need, such as custom views, natural language input, collaboration options, and more.

Who It's For

We love Todoist Pro for individuals who need to manage all the varied aspects of their lives, from work tasks to grocery shopping lists. The Business grade version of Todoist is also excellent for small teams that need to coordinate ongoing work or lightweight projects collaboratively.

Best for Workflow Management

Whenever PCMag readers ask for advice about managing work, our reply always includes the following: "Have you tried Asana yet?" It is hands-down one of the best apps for managing the to-do list of any team or business. It borders on being a full project management app but works equally well if not better for groups of people who need to get work done together. If your team passes along work tasks from one person to another, you should 100% look at using Asana to manage it.

Asana is for teams. Individuals absolutely can use it to manage their own tasks, projects, and lists, but it really excels as a collaborative team app for managing work.

Best for GTD on Apple Devices

OmniFocus is an excellent to-do list app with a long features list. It's powerful and it works well. You can add a tremendous amount of detail to tasks. We also like that you buy OmniFocus either as a standalone product for a one-time fee or as a subscription, depending on what works best for your wallet.

OmniFocus is only available on Apple devices, with some support for a web app, so it's really best for people who use a Mac, iPhone, iPad, or Apple Watch, but not Windows or Android devices. Beyond that, it's for people who follow the Getting Things Done method of productivity and organization. Getting Things Done is a trademarked method by David Allen who wrote a book by the same name. It prescribes a way to stay organized, and OmniFocus was built and designed for people who follow that method. OmniFocus doesn't offer collaboration, so it's also only suited for people who plan to manage their tasks solo.

Best for the Pomodoro Technique

TickTick is a powerful to-do list app with a reasonable price tag, and you can use it just about anywhere. It's available as a desktop app for macOS and Windows, as well as a mobile apps for iOS and Android that are compatible with Apple Watch and Android Wear. TickTick also has a web app, Chrome app, and browser extensions for Chrome and Firefox.

TickTick is designed to support people who follow both the Getting Things Done method and those who use the Pomodoro Technique. Getting Things Done is a method of staying organized, coined by David Allen and explained in a book by the same name. The Pomodoro Technique is a strategy for focusing on important tasks without wasting time or procrastinating. It involves using a timer, and Tick Tick has one such specialty timer built right into the app.

Best for Apple Users

Things 3 is a top to-do list app for Apple devices with a superbly designed interface. It's a little light on features, but for some people, its uncluttered nature is what makes it so appealing.

This app has been a niche hit among Mac, iPhone, and iPad enthusiasts for years. It's ideal for people who work solo, as it doesn't support collaboration, and for those who want a minimal interface without sacrificing too much power.

Best for GTD

Toodledo is a fantastic to-do list app that goes the extra mile. This app wants to help you not only cross all your to-dos off your list, but also adopt new habits and organize your thoughts. It has an exhaustive features list, though it also throws at you an excess of information at every turn.

Toodledo is for people who follow the Getting Things Done method of staying organized and productive. It's also for people who feel strongly about customizing every detail of their to-do list app.

How We Choose the Best To-Do List Apps

To-do list apps are a dime a dozen, and few of them stand out as being much better than others. For example, there are plenty of excellent apps for Android or iPhone , but they do you no good when you're working on a laptop and need to jot down a thought quickly without picking up your phone and losing your place.

That's why for this list, we only include apps that you can access on both desktop and mobile devices. After evaluating around 25 possible contenders, we tested and evaluated them and selected the highest-scoring apps to list here.

One of the major points of consideration when testing and scoring is how well these apps help you organize and stay on top of your tasks. We also consider collaboration, meaning the ability to share a to-do list with other people, though we see it as a bonus feature and not a requirement to be included. 

We also looked for apps that fit different user profiles, such as people who follow the Getting Things Done (GTD) method of organization ( OmniFocus 3 and Toodledo are good choices).

One of the most popular to-do list apps, Wunderlist , was acquired by Microsoft in 2015 and taken out of commission five years later. Microsoft's stated ambition was to build a replacement app for Wunderlist from the ground up, cloning all its best features in the process. The new app, Microsoft To Do , frankly took too long to come to market and arrived half baked, which is why it isn't included here. It scored too low.

What to Look for in a To-Do List App

There are a few qualities to look for in a to-do app. The top three are:

tools for managing and organizing your tasks, and

collaboration options

Design is extra important in this category of apps because you end up looking at your to-do list app often. How will you get anything done if you can't stand looking at your ugly app? A good design also allows the app to feel intuitive, so you can write down things that come to mind quickly.

Every to-do list app comes with tools and features for organizing your tasks and lists, and in an ideal world, these features match up with the way you think. For example, if you are a highly visual person, you might find that color-coding your lists or tasks to show priority is important. If you are a deadline-oriented person, you'll want an app that sorts your tasks by due date and or shows them in a calendar view. If you're forgetful, you might want an app that sends you reminders on different devices.

As for collaboration , it's always handy to have the option to share a to-do list. For home use, a collaborative to-do list means you can assign chores to other people or track when someone has purchased items off a shared shopping list. In business settings, collaborative task management makes working together easier and more transparent.

What Is the Best App for To-Do Lists?

Our overall top winner is Todoist. Todoist is the best to-do list app you'll find. It works on every platform. You can use it for free or pay a reasonably fee to get all the features. It's designed in a way that makes it productive to use. You get plenty of customization options. It does everything you could want.

What's the Best Free To-Do List App?

Several of the best to-do list apps have a robust free service tier. Of them, our favorites are Asana and Todoist . Asana may be too free-form for some people's tastes. Todoist has a more inherent structure.

Another good free app is Remember the Milk , which scored a little too low to make it onto this list of the best to-do list apps. Remember the Milk looks old-school compared with the best to-do list apps, but it's capable and reliable. It's also highly intuitive. You can figure out all the ins and outs in minutes.

Many of the other to-do apps on this list are excellent, but their free versions are quite limited compared with the power of their paid versions.

The Best To-Do List App for Teams

It should come as no surprise that our top picks for teams are also the Editors' Choice winners: Todoist (go for the Business subscription in this case at $8 per person per month or $72 per year) and Asana's Premium, Business, or Enterprise plan (starting at $13.49 per person per month).

Todoist works best among small groups of people organizing relatively uncomplicated tasks, whereas Asana is better for managing more in-depth teamwork, the kind of work that changes between many hands and passes through a lot of phases before it's complete.

Recommended by Our Editors

To-do lists vs. project management apps.

An ongoing challenge in the world of software is deciding what gets classified as a project management app and what fits into other categories, such as to-do list apps and work-management apps.

We take the view that project management apps must be designed to specifically manage project-based work and offer Gantt charts. Project-based work means a series of tasks that has a start date, end date, and deliverable. Building a house is a project. Sending a rocket to the moon is a project. Answering support emails, however, is a series of ongoing tasks and not a project. 

Occasionally, we encounter an app that straddles more than one category. Here, Asana is that app. It now includes tools for traditional project management, but it also works perfectly well as a to-do list app.

Overall, project management apps and collaborative to-do apps serve the same general purpose but at a much different scale. They both keep track of what needs to get done, when, and by whom. They help people manage time more efficiently and regulate how many tasks are assigned to each person on a team. Project management apps help large groups of people juggle schedules, resources, and budgets in a way that to-do list apps can't. To-do apps are simpler and cost less than project management software. For many types of work to-do apps are a better fit.

Use Your To-Do List to Get Organized

Having a great to-do list app can help you get organized and get more done, whether you want to manage personal tasks or those of a family or small team.

A to-do app is only as useful as the information you put into it, so in addition to picking the right app, you might also want to peruse these tips for creating better to-do lists . If you're looking to share to-dos, you might also want to look at our story on how to make a family to-do list and calendar .

Compare Specs The Best To-Do List Apps for 2023

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Jill Duffy

My latest book is The Everything Guide to Remote Work , which goes into great detail about a subject that I've been covering as a writer and participating in personally since well before the COVID-19 pandemic.

I specialize in apps for productivity and collaboration, including project management software. I also test and analyze online learning services, particularly for learning languages.

Prior to working for PCMag, I was the managing editor of Game Developer magazine. I've also worked at the Association for Computing Machinery, The Examiner newspaper in San Francisco, and several other publications.

Follow me on Mastodon . I'm currently on hiatus from Twitter @jilleduffy, but maybe I'll be back. Who knows?

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34 Best To-do List Apps For Better Task Management In 2023

 Vartika Kashyap

It all started with notepads and has now evolved to advanced to-do lists applications.

You’re absolutely correct. We are talking about the process of creating and managing to-do lists. Something that was earlier as simple as picking up a notebook and making a list is now a head-spinning choice of selecting the best task management software from hundreds of tools out there.

Going by the numbers, there are more than 17 million software applications in the market to help you with creating and managing to-do lists. The real question is if all of them are useful or not?

To help you choose the best to-do list app for your needs, here is a list of 33 online to-do list apps for better task management. Let’s check them out.

Table of Contents

1. ProofHub

 7. flipsnack, 9. ticktick, 11. evernote, 12. remember the milk, 13. google keep, 14. toodledo, 15. omnifocus, 18. mininote, 19. simplenote, 20. droptask (ayoa), 21. microsoft onenote, 22. texudeux, 23. checklist, 25. keep & share.

27. Antnotes 

28., 31. todoist, 32. google tasks, 33. habitica.

What makes a great to-do list app?

What to look for in a to-do list app, helps you get organized, helps you keep track of your life, keeps you motivated, improves your memory, makes you feel you have less work, 33 best to-do list apps to keep your life on track.

ProofHub as to do list app

ProofHub is an efficient task management system and project management software to gather your thoughts and ideas in one place. You can create tasks, make to-do lists, and make notes to capture important information so that you don’t have to remember everything.

Key features:

Cost: Visit our pricing page for more information.

Available on Web | Android | iOS

“ProofHub is everything you need to stay organized in one place.  Start your free trial now   .”

Online to do list app

Bit is well rounded and simple enough to be used as a to-do app by an individual and powerful enough to be used as a full-fledged collaboration and documentation tool for teams. If you are looking for a new, advanced yet simple editor to jot down to-dos and tasks, look no further! Bit’s smart, minimal editor is perfect for distraction-free note-taking.

Key Features: Rich note-taking with videos, images, GIFs and more Markdown support Workspaces to organize everything.

Cost: Free for Basic and Pro starts at $12/month

ClickUp is an all-in-one project management tool

ClickUp is an all-in-one project management tool with customizable features to help you organize and manage simple to complex tasks more efficiently. Get access to hundreds of features for checklists, project tracking, documentation, data reporting, team collaboration, and more to help you stay on top of your tasks and aligned with your team at all times.

Key features :

Get started for free with the Free Forever Plan, and paid plans start at $5 per member per month

Available on Windows, Mac, Linux, Web, Android, iOS

Spike as to do list app

it tasks app

The  Friday Planner brings your to-do list and schedule into one, central online place. With Friday, you’ll have clarity on what you need to accomplish next. Guess what? You can pull tasks from the task management apps you already use. That way you stay above the project noise and can focus on the individual tasks that need to be done. Everything is right there for the day.

Key features

Nifty allows you to manage projects and not tools. Stop switching between Chats, Tasks, Docs, Calendar and Meeting tools – you can now bring your team and clients together in one collaborative app. 

Key Features:

Free for basic and Starter starts at $39/month

it tasks app

Flipsnack is a popular software for transforming PDFs into stunning page flip publications like magazines, catalogs, brochures, and even planners. With an integrated intuitive online Design Studio, Flipsnack is an online planner maker that makes designing personal planners a fun process. You can start from professionally designed templates or even from scratch, save your designs online or even download them to print on high-quality paper.

Can create up to 3 custom planners for free. To download as PDF for print, you would have to upgrade to Starter ($32/month or $14/yearly).

Chanty as to do list app

While it’s not a traditional to-do app, Chanty is a great productivity tool because it lets you communicate and manage tasks at the same time. It has a neat feature that allows you to turn messages into tasks. All of the tasks are stored in a special tab and you can tick them off as you would in a to-do list.

Features: – send and receive team messages – turn messages into tasks – tick off and manage tasks from a special tab within the app

Cost: Free trial for up to 10 users, paid plans start at $3 per user per month

online to do list app Tick Tick

Millions of people are using TickTick to capture ideas, organize to-do’s, and accomplish more. In a nutshell, it is a to-do list, checklist, and task manager app which helps you make schedules, manage time, remind about deadlines and organize life at the click of a button.

Cost: Annual plan for $27.99 (less than $2.4/month)

Trello to do list software

Trello is one of those rare project management tools that make collaboration easier than ever. You can use this visual list tool to organize grocery lists, personal to-dos, plan your next vacation, and practically anything with Trello.

Cost: Business class plan for $9.99 per user per month

Available on Web | Android | iOS | Windows

Read on:  Top 17 Trello Alternatives: List of Project Management & Kanban Software

Evernote as task list app

If you are unable to keep your notes at one place, Evernote is the right tool for you. It helps you capture and prioritize ideas, projects, and to-do lists, so nothing falls through the cracks. Whether it’s personal moments or big projects, manage them easily with Evernote.

Cost: Try Business plan for $14.99/user/month

Available on Android | iOS

Further Reading: Evernote Alternatives: 12 Note-Taking Apps You Should Be Using Today

Remember The Milk is a popular online to-do list

Remember The Milk is a popular online to-do list and task management app that’s everywhere you are: from your phone, to the web, to your Google apps, and more.

Cost: Pro version for $39.99 per year

Available on Web | Android | iOS | Apple Watch

Google Keep as note-taking app

It is a note-taking app that quickly captures what’s on your mind and gives you a reminder later at the right place or time. It can also speak a voice memo on the go and have it automatically transcribed. Keep offers a variety of tools for taking notes, including text, lists, images, and audio.

Available on Web | Android | iOS | Chrome

ToodleDo as to do list productivity app

Toodledo is an incredibly powerful tool to increase your productivity and organize your life. It acts as a centralized place for online to-do lists, task management, note-taking and more. Already being used by over 1.8 million people, ToodleDo is known for its intuitiveness and rich features.

Cost: Gold plan for $7.49 per month billed annually

OmniFocus is one of the best to-do list tools for Mac, iPad, and iPhone

OmniFocus is one of the best to-do list tools for Mac, iPad, and iPhone that organizes all your tasks in the most efficient way.

Cost: Standard plan for $39.99

Available on MacOS | iOS as best to do list app is an award-winning app used by millions of people to stay organized and get more done. The to-do list app is simple and flexible to use. You can set reminders to make sure important things don’t slip away. With powerful one-time, recurring and location-based reminders, you can be sure critical things don’t get forgotten.

Cost: Get Premium plan for $2.99/month (billed annually) Available on Android| MacOS | iOS | Web | Apple Watch


2Do is a powerful task manager that is designed to meet your need for speed. It can be a simple to-do list helping you in staying on top of your daily chores or a full-featured tool for heavy taskers. It houses an incredibly powerful engine and can be as fierce as your workflow.

Cost: 2Do iOS costs $14.99 Available on Android| MacOS | iOS

MiniNote for Mac

MiniNote is a beautiful note-taking app that features real-time syncing between its iPhone, iPad, Mac, and Windows 8 apps. It is often touted as Evernote’s biggest competitor that makes note-taking easier and smarter.

Cost: Can be quoted on website Available on MacOS | iOS


It is one of the best task management software and to-do list apps for task management. As the name suggests, it is one of the simplest and easiest note-taking app designed for users. It is light, clean, and free.

Cost: Basic version free

Available on MacOS | iOS | Android | Windows | Linux

DropTask (Ayoa) is a visual task management software

DropTask (Ayoa) is a visual task management software that helps you manage projects, tasks, and to-dos individually or as part of a team. Organize your tasks and bring your projects to life using a range of unique and powerful views. DropTask’s flexible workspaces help you get more out of your day, whatever your style

Cost: DropTask Business for $10/month

Available on MacOS | iOS | Android | Web

it tasks app

OneNote is a digital note-taking app that has made notebook organizer tools even better and stronger. It’s biggest strengths is the ease in navigation it offers to its users – you’ll always find your notes right where you left them. As an effective to-do list app, OneNote lets you gather your thoughts, organize, share and collaborate over them.

Cost: Can be requested on the website

it tasks app

TexuDeux is a dedicated to-do list app with minimalist design and easy to use interface. The app is perfect for organizing everyday tasks and allows users to check off the completed tasks with a single click. The ability to automatically roll over the unfinished tasks to the next day makes TeuxDeux one of the best to-do list apps .

Cost: Skeptic plan available for $3/user/month

Available on Web | iOS

it tasks app

Checklist is yet another popular to-do tool and is also among the best to-do list apps suitable for both personal and professional use. The app offers several checklist templates ranging from personal hygiene to marketing automation to-do lists. Checklist aims to improve the productivity of users by allowing them to share their workloads with others.

Cost: Pro plan available for $5.95/user/month

Available on Web | Android | iOS | Kindle

“Use ProofHub for home, work, and everything in between.  Sign up now   “

it tasks app

nTask is one of the most popular to-do list apps today that can be used easily by both individuals and teams. Users can create tasks and subtasks, and schedule them as one-time or repetitive tasks. You can use checklists to list down things to be done as well as organize, prioritize tasks, and monitor task status. 

Key Features:  

Cost: Basic version free, paid plan starts at $2.99 per month, per user

Available on iOS, Android, and Web 

it tasks app

Keep & Share is one of the most simple and easy-to-use to-do list apps as it boasts extensive and practical features. It is the easiest and most customizable calendar that you can access anywhere, anytime. You can use text, images, and files to plan your day on the calendar. Selective sharing is a great feature so your plans are only visible to people you want.

Cost:   Basic plan is free for a single user, paid plan starts at $9 per user, per month

Mobile apps for iOS and Android


it tasks app

Notion is an all-in-one platform for maintaining a record of all your vital documents and organizing your to-do lists. This application eliminates the need to juggle multiple applications to keep track of things. Users can use its flexible interface for creating to-do lists, taking notes, and managing spreadsheets and databases. 

Cost: Free plan available, paid plan starts at $4 per user, per month

Available on Windows, iOS, Android

it tasks app

Antnotes is for users who enjoy making colorful and fun sticky notes. This application is considered especially useful for reminders and staying productive. You can enjoy using Antnotes for free even with its basic features. Users can easily search and archive notes as it does not delete closed notes. It is shareable, which means you can work with up to six members. 

Cost : Basic note-taking plan is for Free

Available on iOS only

Casual is primarily a project management tool, but comprises features quite similar to that of a to-do list app. This application makes work casual and burden rather than overwhelming and burdening users with heavy modules and complex features. Visual representations and flowcharts help users to track the project progress and who’s doing what. 

Key Features: 

Cost: Paid plan starts at $7 per month for up to 2 users

Available on Windows, iOS, Android 

it tasks app

Bear is a wonderfully designed tool that offers a range of brilliant features for users who like to get things done right the first time. This app allows you to write almost entire articles in notes with suitable formatting and styling. Moreover, you can set word count. Users can also convert notes to Word of PDF files. 

Cost: $1.49 monthly (one-week free trial), $14.99 annually (one-month free trial)

Quire is an online project and task management software

Quire is an online project and task management software that allows users to streamline their to-dos visually. You can arrange, prioritize, and focus on the tasks that matter most to you with Kanban boards. The overall user interface of the software is lined up with some excellent tools, shortcuts, and minimalistic design. 

cost:   Free until the first half of the Year 2020 – According to Quire Officials 

Available on iOS, Android, and Web

online to do list app todoist

With so much going around, Todoist lets you keep track of everything in one place, so you can get it all done and enjoy more peace of mind along the way. The online to-do list app has grown in popularity over the years and is helping over 10 million people to be in control of their lives.

Cost: Free for Basic and Premium ($29 per year) plans.

Available on Android | iOS | Chrome

Read more:  Todoist Alternatives: 13 Best Solutions Offered by Competitors

Google Tasks as to do list tool

Google Tasks is the latest product by the tech giant Google that comes fully integrated with other services by Google such as Gmail, Google Calendar and others.

Habitica is a habit-building app

Habitica is a habit-building app that motivates you to achieve your goals. Whether it’s about completing a particular task or reminding yourself to go to a gym, the app treats your real-life like a game and helps you become healthy, productive, and smart.

Cost: Free Available on Android | iOS

34.  GanttPro

Gantt Pro to do list application

GanttPRO offers an efficient way to work with tasks. Based on the Gantt chart approach, this project planning tool allows dividing tasks into an endless number of groups of tasks, subtasks, and sibling tasks. Each assignment is accompanied by start and end dates, statuses, priorities, duration and estimation time, cost, and some more powerful options what makes a to-do list management a breeze. Thanks to an intuitive visualization on a Gantt chart timeline, you will never lose a detail about your tasks.

Cost: Individual plan starts at $15 per user per month billed annually.

A good to-do list can be a control room that makes it possible to keep away chaos. But it is important to know what makes a great to-do list app because that will help you find the right app. 

The best to-do list apps need not be complicated. It should have the following features:

To know what makes a good to-do app and what you should look for in a to-do app is a different scenario. There are a few qualities I look for in a good to-do list. 

If you are a beginner, the first thing that you make sure is the way it looks. Why? Well, its because you’ll probably won’t be able to get stuff done in order if you can’t understand the placement of tasks and can’t stand how the list looks. Choose an app that has a simple, navigable interface.

Second, if you look for to-do apps with a range of tools for organizing your tasks you’ll be having better control over your projects. For instance, the to-do app I use lets me sort my work tasks from my personal tasks or know which ones are overdue. I am able to see my tasks according to the deadline and set priorities to complete first what needs to be done. Your to-do app should offer capabilities like tags, lists, due dates, and reminders to spend more time accomplishing tasks.

Third, always go for the app that lets you make your to-do list collaborative. That means you’ll be able to assign tasks to make the workload seem more manageable and create sub-tasks as well. 

Nevertheless, having a to-do list can actually produce sufficient force to get you started with your daily tasks. With to-do apps, people keep track of tasks that need to get done or when you’ve got hundreds of tasks to get done. 

Feel like having too much to do but not enough time?  Try ProofHub   to manage an overwhelming workload. 

Why do you need to get a to-do list app?

We all have those when we have millions of things to do, small and big tasks, and we have no idea how we’ll get it done. The to-do list app comes for the rescue. I made to-do lists mostly and I can say that when I am the most productive, I’m following a to-do list. The to-do list is invaluable. Here are the top five benefits of using them.

Organizing your tasks can make everything more manageable. When you’ve got several projects running, you are likely to lose track of what needs to be done at certain times. The to-do list apps will help you get organized with a great to-do list app as you set an outline of completed and uncompleted tasks and ensure that nothing gets left undone.

An overwhelming to-do list can make you overwhelmed. The to-do apps are helpful to keep the commitments at work and with families, to keep things organized in a way that it doesn’t mess up your time for your family. 

The to-do lists are a useful motivational tool to clarify the project goals. Having goals is a great step to success but taking steps to accomplish that goal can help clarify your thoughts.

Keeping a to-do list can keep a record of things you need to do and you can effortlessly keep space for other equally important thoughts. It makes it easier to remember stuff.

70 percent of the workload you feel is the one due to procrastination. It keeps on building up. But with a to-do-list, you get so much done in an organized way as you can tick off all your accomplishments and you need to deal with is today’s work only. 

These are the best picks for the best to-do list apps and task management software. Give them a spin with their free trials and select the best to-do list app to stay organized in 2023.

 Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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The 23 Best Task Management Software in 2023 (Free And Paid Tools)

Erica Chappell

Managing Editor

January 11, 2023

Max 20min read

Need to find the best task management software for you and your team?

You’ve come to the right place.

In this article, we’ll go over the 23 best task management solutions available today. You can use these tools to manage tasks, to-do lists , and projects to get the best out of your team and your business.

By the end of the article, you’ll have all the information you need to pick a task management tool that’s right for you!

2. ProofHub

6. hubspot task management, 11. proprofs project, 15. clockify, 17. infinity, 19. taskworld, 21. basecamp, 22., what is task management, why do you need task management software, what are features of a great task management tool, which online task management software will you choose.

Let’s get started. 

What Is the Best Task Management Software?

Here are the 23 best task management tools for organizing individual and team tasks efficiently:

clickup devices 2021

ClickUp is the world’s highest-rated project management tool and is used by companies like Google, Webflow, and Airbnb.

It’s got all the features you need to skyrocket your productivity and manage any task super-smoothly.

Got multiple projects? 

ClickUp can handle that too.

However, that isn’t all.

Unlike other free task manager software, it’s also incredibly easy to use!

Whether you’re a business owner, project manager, team member, or even a freelancer , ClickUp is for everyone .

Here’s a closer look at some of the features and functionalities of this free task tool:

A) Templates and Recurring Tasks

Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects. 

You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.

B) Priorities

Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize. 

C) Reminders

Our project management software comes with powerful Reminders to help you always keep track of your deliverables . You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.

D) Notifications

ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear. 

Instead of adapting to a tool’s interface, let the management tool adapt to you! 

ClickUp gives you Multiple views for managing tasks the way you’d like to: 

F) Assigned Comments

Sure, your typical project management software allows you to add comments to tasks.

But ClickUp does way more!

ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray . Once they finish the task, they can even mark it as resolved!

G) Targets and Goals

A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.

H) Dashboards

Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up , Burndown Velocity chart , etc.

Note down important tasks and ideas, create checklists , and even convert your notes into tasks with our Notepad.

J) Integrations

ClickUp supports tons of integrations with your favorite apps and collaboration tools, including Slack , Gmail , Zoom , Outlook , Google Drive , HubSpot , and more.

And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart , Task Dependencies , Permissions , Native Time Tracking , Mind Maps , and much more! 

Need a full picture of our project management tool? Take a look at the ClickUp Features page.

Pricing : Free to $5/month per user and up!

What people think about task management with ClickUp

“I honestly wouldn’t last two minutes in my job without ClickUp holding all my tasks and being the brain that remembers what I need to work on, when my deadlines are, where to reference information, all the little details individual to each area of work and a thousand other things.” — G2Crowd

“I liked that every one of us (we were a 10-men dev team featuring 2x QA, SCM, PO and DEVS) was able to create as many customized views and lists and what-not. Aggregation worked amazing – especially when grouping things together for exports and reporting subtasks – we used that a lot for “task-scoping” (basically task breakdown) and on the business plan it also allowed us to assign hour estimates.” — GetApp

Ready to try ClickUp?   Get it for free here.

proofhub website homepage

ProofHub is an all-in-one project management app and collaborative work management tool. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects, and communications.

There are powerful team collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data.

However, it may not suit larger teams, and you may be bothered by a ton of notifications since they lack custom notifications. 🔔

In ProofHub, users get:

Price : $89 per month (unlimited users)

Visit Proofhub

creating tasks in todoist

Todoist, as a task management solution, is a breeze for many. 

Like the Swift to-do list app , it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.

However, they still fall short when it comes to team management , as you can’t assign multiple people to a single task. 

Guess they want you to-do things all on your own!

Check out the best Todoist alternatives .

In Todoist, users get:

Pricing : Free to $5/month per user.

Visit Todoist  

creating tasks in anydo

This is an interesting to-do list app and task management app. labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete. 

Unlike other task or project management software, also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.

There is one drawback, though:

Looking for a powerful free version?

We’re sorry, but’s going to have to respond with a: no-can-do !

In, users get:

Price : Free to $2.99/month per user.


chanty task management chat app

Chanty is a team collaboration platform employing a chat-first model to create an effective task management system. With chat organization, users get to convert any message into an assignment, allocate it to the appropriate person, and set due dates for it.

Moreover, switching to a Kanban board can also help you improve your workflow by providing an easy way to manage all of your tasks in one location from a bird eye view.

You can also use Chanty to do more than just communicate by integrating several apps and eliminating the inconvenience of navigating between all of them.

In Chanty, users get:

Price: Free up to 10 users after which it is $3/user/month.

Visit Chanty

HubSpot task management software helps teams

HubSpot took task management and decided to up the game for everyone. The software is included in its customer relationship management (CRM) suite, and it’s aimed at helping you move along the sales funnel. 

You can create workflows to automatically schedule new tasks after you complete ongoing tasks. Set up reminders, compare your performance to past data, and keep track of everything in one place.

HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it.

Check out ClickUp’s integration with HubSpot .

HubSpot is a comprehensive tool, and even at the free level, it can be a lot. While they offer different ways to learn the software, it has more of a learning curve than some other options on this list.

In HubSpot Task Management, users get:

Price: HubSpot starts free, with premium CRM plans starting from $45/month.

Visit HubSpot

managing tasks in taskqueue

Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member. 

It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.

So it’s perfect?

Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.

In Taskque, users get:

Price : Free to $5/user per month.

Visit Taskque

flow app

If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow. 

Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event. 

The one drawback of this management app? 

Don’t use it if you’re looking for a free task management tool. There’s no free plan!

In the Flow task tracking software, users get:

Price : $4.79/user/month and up

Take a look at our ClickUp and Flow comparison .

hitask pm app

Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team. 

Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.

Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.

Does Hitask offer them?

They have no Gantt chart . 

No Kanban board.

So no workflows. Ugh.

In Hitask, users get:

Pricing : Free to $20/user per month

Visit Hitask

board view in trello app

Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.

To make Trello efficient for complex projects, you’ll have to upgrade for features like Gantt charts or priorities. 

Why do that when there are tools that offer that in their free plans?

Take a look at the best Trello alternatives , and don’t forget to compare Trello with ClickUp !

In Trello task management, users get:

Price : Free to $17.50/user per month

Visit Trello

Proprofs project task management software

ProProfs Project is a feature-rich task management solution. It’s built to handle multiple projects across cross-functional teams on a single platform.

Create a project schedule and streamline your processes to deliver your projects on time and within budget. Also, you can prioritize tasks and track them using multiple project views such as Gantt charts, Kanban board, and more.

One of the best things about ProProfs Project is its customizable dashboard. It lets you schedule tasks with a simple drag and drop and provides all your project information at a glance.

What’s missing? A user-friendly mobile application that allows seamless team collaboration anywhere, anytime.

In ProProfs, users get:

Price : $2/user per month and up

Visit ProProfs Project

managing tasks in quire

Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards .

Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card. 

This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.

As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!

In Quire task management, users get:

Price : Free

Visit Quire

managing tasks in asana

This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks. 

Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.

Don’t forget to check out the best Asana alternatives and our Asana and ClickUp comparison !

In Asana task management, users get:

Price : Free to $24.99/user/month and up

Visit Asana

managing tasks in things

The Things app is another great task management software.

The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.

Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.

Any other concerns about this task management system ?

Things is only available on Mac and iOS.

In Things, users get:

Price : One-time charge of $49.99

Visit Things

clockify task management software

Although widely known for its time tracking capabilities, Clockify can be a solution to your task management problems, too.

You can use Clockify to manage all your tasks, to-dos, and projects. Additionally, it’s suitable for individuals, such as freelancers and independent consultants, and companies and teams of all sizes. 

The app offers a free task timer that you can use to track the hours you and your team spend working on tasks — and then uses that data to calculate billable hours.

The only drawback is that Clockify covers a wide range of time tracking and invoicing features which can be overwhelming if your idea is to use it solely as a task management app. 

In Clockify, users get: 



You can use most of Clockify’s features for free; the cheapest paid plan starts at $3.99 user/month

Visit Clockify  

Plutio task management software

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.

Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.

The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.

In Plutio, users get:

Pricing : 7-Day Free Trial, Pricing Starts at $19/month.

Visit Plutio

it tasks app

Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.

Built to help you organize yourself easier and take the stress out of your workdays, Infinity gives you endless ways to customize your workflows. The key to this is in Infinity’s great structure, advanced productivity and automations features, and unmatched versatility.

Using Infinity, you’ll be able to put all of your tasks straight, eliminate clutter, collaborate with teams and stakeholders, spot and resolve bottlenecks, and get tasks done with less effort and in less time.

In Infinity, users get:

Price: Infinity is currently running one-time payment deals that give users access to all Infinity features.

Visit Infinity

project management in accelo

This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond. 

Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.

Accelo is capable of so much, but it accel-erates your company at a cost.

It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!

In Accelo task management, users get:

Price : $39 to $79/user per month

Visit Accelo

task management in taskworld

To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)

The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.

Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it! 

In Taskworld task management, users get:

Price : $10/user per month to $22/user per month

Visit Taskworld

managing tasks in wimi

If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well. 

Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great timeline feature to manage task dependencies and key performance indicators.

On the downside, Wimi’s pricing can go through the roof for larger teams!

In Wimi task management, users get:

Price : Free plan + paid plans up to $18/per user/month

basecamp homepage

Basecamp is a quality task management software who’s core really focuses on efficient team collaboration and communication.  

What isn’t core to the software is making itself feel like it’s made for you. For example, you can’t customize each specific task status.

What’s been approved? What’s in progress? Guess you’ll never know!

Check out these 7 Basecamp alternatives and our comprehensive Basecamp review .

In Basecamp, users get:

Pricing : Free to $99/month

Visit Basecamp homepage is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.

And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.

Check out how ClickUp compares to & how Monday compares to Asana !

In, users get:

Pricing : $8/seat per month to $16/seat per month


wrike homepage

Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.

Whether you’re a small team or an enterprise-level user, Wrike will serve you well.

However, if you’re a creative thinker, you’re going to feel stifled.

They don’t have mind maps or a notepad to jot down ideas. 

Not sure about Wrike anymore? 

Take a look at these Wrike alternatives and our Wrike review .

Compare ClickUp vs. Wrike for a clear idea.

In Wrike, users get:

Pricing : Free to $24.80/user per month

Visit Wrike

Task management is more than just a task manager checking off items on a to-do list!

It’s an organized system for identifying, monitoring, and managing the work you and your team. Task management involves:

Effective task management helps individuals or groups achieve goals, and it also takes into consideration task planning, task priorities, task automations, as well as dependencies and budgeting. Task management is usually one of the essential features of good project management software .

1. It helps you organize work

We know you and your team work on multiple tasks every day!

Project tasks, HR activities , social media posts, invoicing, the list goes on.

Now try and imagine handling all of that with a pen and paper, or even an Excel sheet .

Unfortunately, this is all too common.

According to a recent study by ClickUp , 42% of employed Americans feel that they do not have all the technology and tools, such as task management apps, to succeed at work! Nearly half (45%) would give up 10% of their salary for an easier work life.

There’s no way you can keep track of every project task, meet your deadlines, track progress, and manage your team without a dedicated tool . 

Luckily, task management tools are designed for this, acting as a safeguard against going crazy! 

It’s a dedicated space to monitor your task progress, assign tasks, and manage schedules. It ensures that you’re able to efficiently track tasks and subtasks so that you meet your deadlines.

2. It helps your team collaborate effectively

Your task management tool will improve not only your in-office and/or virtual team’s tasks but also your team collaboration capabilities.

As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody will be left out of the loop. 

Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly. 

3. It helps you prioritize tasks

All tasks were not created equal.

While every task needs to be addressed, some are more important than others. 

So what do you do?

You start prioritizing tasks.

For example, finishing a client’s project is probably more important than deciding what your office party’s theme is, right?

dwight office hair

Your task management tool will help you prioritize tasks to work on what’s most important immediately.

These are some of the criteria we use to evaluate the task management platform, but you’ll be able to decide for yourself after reading through this list.

Bonus: Learn how to implement a work management system !

You don’t need us to tell you that there are lots of task management apps available. That’s apparent from any Google search or a glance at the productivity section of the app store. 

So here are some suggestions for deciding which task management software is right for you :

First on the list? Get ClickUp for free today to discover how to manage task assignments, streamline your workflow, and boost everything else in your Workspace!

Questions? Comments? Visit our Help Center for support.

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5 task list apps to help you get the job done

5 task list apps to get jobs done.

At any given time, employees are juggling a multitude of tasks. Whether it’s managing clients, troubleshooting issues, or launching a new product or service, they have a lot of different things to keep track of. Using a task list app can simplify the workday considerably for your team by helping them clearly lay out everything they need to accomplish.

“There are literally thousands of task list apps out there,” says Alex Lefkowitz, founder of video-editing platform Tasty Edits , who has experience in app development and UX/UI. “A good way to start is to think about what kind of view you want. For example, do you want a vertical kanban-style view, a checklist view, a mind-map view, or a calendar-based view?”

He also notes that it’s important to assess what’s included in the free version of an app vs the paid version. “Functionality for setting reminders and timers, which is really important for users, is often only available in the paid versions,” he notes.

Keeping Lefkowitz’s advice in mind, check out these top task list apps that help get the job done.

1. Jotform Apps

If you want a customizable task list app, look no further than Jotform Apps . This no-code app builder is intuitive and easy to use, even for teams who don’t have any mobile app development experience. 

Jotform Apps comes with several app templates to help organizations get started, such as checklist app templates , task tracker app templates , and recurring task app templates . Each template is fully customizable, so you can tailor it to meet the needs of your teams as well as add your company’s branding and colors. Plus, you can share the apps with employees by using links or QR codes, and team members can download them directly to mobile devices.

Track tasks like a pro with Jotform’s free, fully-customizable Task Tracker App .

it tasks app

Todoist, one of the leading task list apps in the market, is an effective tool for organizing work, life, and everything else. The goal of Todoist is to help users free up mental space by transferring the to-do list in their head into the app. 

It’s simple to create a task, add recurring or one-time due dates, and create subtasks and sections of tasks. Users can prioritize tasks so they get to the most important items first, set reminders for time-sensitive tasks, and add notes. Todoist also gives users the ability to delegate tasks to other users.

3. TickTick

it tasks app

TickTick gives users an intuitive and creative way to organize work and life tasks in one place. Adding tasks is simple, thanks to the platform’s voice input feature. The app also has a keyboard shortcut for adding tasks on a desktop and pinned notifications and widgets for adding tasks on mobile, so you don’t have to interrupt the work you’re doing when you think of something that needs to get done. 

TickTick has a built-in Pomodoro timer to help increase focus and productivity in addition to a habit-tracking tool to learn more about how you work and areas where you need to improve.

it tasks app

Asana is ideal for teams who need to collaborate and work on projects together. This to-do list app is an effective way to manage tasks and workflows, keeping initiatives on track. 

Asana helps centralize task-related communication and provides clear visibility on tasks for managers and team members. Not only that, team members are more accountable when using Asana, ensuring that they complete tasks on time and keep workflows moving forward. Users can also add notes and video messages to tasks to provide more clarity for their teams.

it tasks app

Spike is built for organizations that use email as a primary form of communication. It can turn an email inbox into a task management tool so no task slips through the cracks. Using Spike, organizations can set reminders for tasks, manage projects, and add to individual to-do lists. 

Spike also has a real-time communication feature that transforms email into chat, so it’s easier and faster to have a conversation about a specific task. The intelligent priority inbox feature ensures users see important emails before lower-priority ones.

One of the best features to look for in to-do list apps, according to Lefkowitz, is dark mode. Sometimes called night mode or black mode, this functionality displays light-colored text over a black background — making it easier on the eyes for many people. “Every app should have this feature,” he says. 

He also suggests users look for apps that track your activity and show how much you’ve accomplished, what you still need to do, and how close you are to reaching your goals. 

Have you found a task list app for your business? It’s time to get started and ensure you and your team have the kind of checklist you need to get things done, increase productivity, and enjoy the workday.


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10 Best To-Do List Apps to Keep Track of Things in 2023

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From notepads to digital to-do list apps, the world has changed drastically. Fully-enabled, powerful to-do list apps not only offer quality assistance for task management but improve your productivity by helping you to keep track of things to do.

There’re lots of to-do list apps available. Some of these apps are free, some are fee-based, but the primary objective of all of them is to offer classic task scheduling assistance to help you manage and finish the tasks with ease and on time.

Statistics suggest that there are 17 million to-do list software applications and websites available but not all of them will be useful for you. [1]

So, where do you begin to choose the best to do list app for your needs to keep your life on track?

Define your method of task management:

Answer these questions first in order to determine the best task management method for you.

Almost every app offers a simple to-do list feature, like organizing a grocery list. However, if you want to add subtasks, attachments as well as additional details to existing tasks, which is typical for teams working collaboratively on a project, you need a more powerful project management platform.

Below is the list of some of the best to-do list apps to let you organize tasks with ease and improve productivity.

Best To-Do List Apps to Keep Track of Things in 2023

From simple task scheduling to detailed task management, all these apps offer everything you need for better tasks management.

10 Best To-Do List Apps to Keep Track of Things in 2023 is one of the most beautiful and well-designed apps on the list, offers a drag-and-drop interface with the ability to swipe tasks to mark them complete.

But some of the key differentiators, like getting push notification in the morning about all the schedulings of the day, make it one of the preferred choices.

Other features like deleting the task just by shaking your phone and adding tasks through voice command provide a nice modern look and feel.

Apart from its attractive and intuitive user interface, its integration with Alexa and Slack allow you to collaborate with ease.

Cross-platform availability and superb scheduling assistant make this a perfect choice for effective task management.

Cost – Free | Premium from $3/month

2. Microsoft To Do

10 Best To-Do List Apps to Keep Track of Things in 2023

Microsoft To Do  offers almost all the features of an ideal to-do list app. Its intuitive UI and themed structure provide smooth and efficient task scheduling.

As offered by Microsoft, the app is fully compatible with Windows 10 and offers a UWP supported app in the Windows store.

Cost – Free

3. Google Keep

google keep

Google Keep is a simple note-taking and to-do list app. It offers simple and intuitive functionality with colored labeling and team sharing.

It is fully integrated with other Google offerings such as Google Docs and Gmail, which makes it extremely helpful.

You can share your Google Keep notes with team members to work in collaboration on small projects. Google Keep will automatically display working notes or lists for a particular task until you archive it or are done working with it, which makes arranging all your lists extremely easy.

4. Google Tasks

google tasks

Google Tasks is a newly released task scheduling app from Google, which is fully integrated with Gmail, Google Calendar and other productive apps offered by Google.

A simple and intuitive app with Google’s material design, Google Tasks let you add tasks in Gmail without opening a new window on your desktop. This proves extremely helpful when you need to add an email as a task and be reminded about it later.

Google Tasks, which is also available for free on Android and iOS e, allows you to check your schedule on your mobile devices and stay updated at every step.

5. Memorigi


Memorigi not only presents a nice and intuitive material design UI, but also offers some extremely useful features like cloud sync, reminders, and weather integration, which provides you with real-time weather information.

Although it may take time to familiarize yourself with the app’s unique horizontal structure, the Facebook Messenger-like floating chat heads for each to-do list improves the flexibility of adding tasks.

Memorigi’s free version should be enough for most users as it offers almost all the features necessary for basic task scheduling. However, you can opt for the premium plan which starts from $1.99 per month.

Cost – Free | Starts from $4.17 per month

6. OmniFocus

10 Best To-Do List Apps to Keep Track of Things in 2023

OmniFocus can comprehensively organizes all your tasks.

Color-coded labels make it easy for you to add and identify the task and get it into your inbox. The ability to add tasks in different folders or lists makes managing your tasks even more efficient in OmniFocus 2.

The complexity of this app’s interface may be challenging to some users. But it’s this app the perfect choice for all you power users out there.

Cost – Basic – $9.99/month

10 Best To-Do List Apps to Keep Track of Things in 2023

Things is another basic to-do list app which aims at solving all your task scheduling worries. It is one of the most simple and attractive apps on the list.

It is a decent option for iOS users when it comes to task scheduling as it offers Google Chrome extension and keeps you updated in the browser while working.

However, according to The Verge review, this simplicity can be a big turn off for many. According to reviewers, Things 3 also lacks intuitiveness and is not worth its price tag.

Cost – $9.99

8. ClickUp – Manage Teams & Tasks


ClickUp is a task and project management app that offers plenty of practical features including goal setting templates, checklists, documents and storage space.

One thing that’s worth highlighting is that it adapts Scrum Sprint to help boost personal and team productivity. You can set a unique point value to each task to measure points in each sprint. You can also easily manage Sprints to measure how well you scoped out work and automatically move tasks to the next Sprint.

The downside of the app is, however, its many features, which could be a bit complicated for some users and would take some work to on board a team.

You can download its free version to enjoy its basic features with 100MB storage, or pay $9 per month for unlimited storage and custom features.

9. TickTick


TickTick allows you to add tasks, subtasks, custom reminders, deadlines, as well as recurring tasks for a day, a week, or a month.

In order to provide you more ease in task scheduling, TickTick, in its pro version, offers a nice calendar view, where you can add or edit tasks on a weekly or daily basis. It also has experimental features, which you can turn on if you want to try out beta capabilities.

Along with iOS and Android apps, TickTick does offer Windows as well as Mac apps for better assistance in task management.

Cost – Basic Free | Premium $2.4 per month

10. Basecamp


Basecamp is one of the most popular applications for task management. In its fully-enabled project management tool, Basecamp offers business-oriented features such as milestone management, file sharing, time tracking, and forum-like messaging.

Basecamp’s to-do list feature works much like Asana, which offers separate threads for each task. You can assign the task to team members with due dates and add details for the task in the form of comments.

Even though Basecamp is a fully premium app, you can use its free trial by signing up through with your email address.

Cost – Starts from $15 per user/ month

The Bottom Line

Using a to-do list app is one of the easiest methods of task management. They offer complete control over adding, organizing, and finishing tasks in a jiffy.

Additionally, to-do list apps ensure that task recording is being done properly and they monitor the progress of the project as well as your team. However, you need to do your research to find the best to-do list app or task management platform for you depending upon your requirements.

Choose the best to-do list app for you from the list to make task management easy and simple. All these apps also let your teamwork with tightly aligned coordination, which helps improve productivity.

Featured photo credit: Unsplash via

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Microsoft To Do App

Focus, from work to play with the best to do list app

A smart phone and tablet computer displaying the same To Do list

A smart daily planner

Set yourself up for success with My Day, intelligent and personalized suggestions to update your daily or weekly to do list. With both a Microsoft to do desktop app and mobile app available, it is easy to stay on task all day long.

Manage your to do list online

A truly cross platform task management app. Whether you're at home using the desktop app or are using the mobile app on the go you can access your task list and stay organized.

The Microsoft To Do app displayed on several devices alongside one another

Sharing made easy

Sharing an online to do list can help keep you connected with friends, family and colleagues.

Make managing tasks easier

Break tasks down into simple steps, add due dates, and set reminders for your daily checklist to keep you on track.

A To Do list titled My Day on a tablet computer

Ready to get more done in Microsoft 365?

See more from microsoft to do.

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To do list apps such as the Microsoft To Do app are the best ways to create a to do list on your phone. With Microsoft To Do you can easily create and sync your task lists across multiple devices so you have your to do list available whether you are on your desktop, phone, or tablet.


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