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7 Office Assistant Resume Examples Built for 2024

Stephen Greet

Office Assistant

Want more colors? Edit in our resume builder !

Best for senior and mid-level candidates

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

Office Assistant

Resume Builder

Like this template? Customize this resume and make it your own with the help of our Al-powered suggestions, accent colors, and modern fonts.

Office Assistant Resume

  • Office Assistant Resumes by Experience
  • Office Assistant Resumes by Role

As an office assistant, you’re great at organizing and can communicate effectively with anybody. You’re the champion of calendars, schedules, and office supplies. Your job helps everything run efficiently, and the entire office flourishes when you do your job right.

But to land an office assistant job,  your resume must show the hiring manager that you have what it takes to hold the office together . We’ve researched hundreds of successful resumes and compiled the  most effective resume tips  to help you land your next interview and, ultimately, your next job.

Take a look at these seven office assistant resume examples, and let us help you  build a stellar resume !

or download as PDF

Office assistant resume with 7 years of experience

Why this resume works

  • When including work experience outside your desired field, highlight strengths and characteristics that make you a good employee, such as teamwork, management abilities, and customer service skills.
  • Although you should always include the name of the company you’re applying to and the role you’re seeking, the rest is up to you. We recommend including your years of experience and skillsets, but you can also write a two-to-three sentence narrative of one of your greatest successes. 

Entry-Level Office Assistant Resume

Entry-level legal assistant resume example with 3 years of experience

  • An objective helps you convey your interest and qualifications, but you should only include one if you tailor it to each position to which you apply. A generic objective takes up space that could be used for work experience, so choose wisely.
  • Don’t fall into the trap of adding fluff that doesn’t mean much; instead, increase the number of bullet points for each position so you can showcase more of your skills.

Senior Office Assistant Resume

Senior office assistant resume example with 13 years of experience

  • We recommend using the reverse-chronological format to help employers see a timeline of your career.
  • Include metrics like how many customers you helped, how much your actions improved overall efficiency, and how many calendars you managed, to name a few examples.

Office Assistant Administrative Assistant Resume

Office assistant administrative assistant example with 4 years of experience

  • The deal’s simple: Show you know and have helped teams breeze through their daily administrative tasks. Even something as small as responding to emails will work. Just make sure you’re stating its importance like “Streamlined email communication with the senior management by categorizing and responding to 116+ daily emails, lowering response times by 34%.”

Medical Front Office Assistant Resume

Medical front office assistant resume example with 9 years of experience

  • Prove your worth by adding quantifiable bullet points of the amount of data you’ve organized with precision. Another great addition is to mention how you’ve reduced communication delays using software like TigerNext to improve patient care.

Medical Office Assistant Resume

Medical office assistant example with 8 years of experience

  • When choosing what skills to include, check the  job description  first. The employer will likely have a host of skills they require from their applicant, and you can pick from their list.
  • Of course, only include skills that you actually possess. Lying on your resume isn’t a good way to start a new job!
  • Avoid words that don’t mean much, like “helped” or “assisted.” Instead, include direct verbs that relate to your position as a medical office assistant, such as “coordinated,” “communicated,” and “implemented.”

Front Office Assistant Resume

office assistant resume sample word format download

  • This is a great way to elevate your front office assistant resume since it shows your dedication to furthering your career and growing your skills.
  • It may seem a bit personal, but adding your interests gives employers a sense of your personality and skills in a way that work experience can’t quite accomplish.
  • For example, if you like reviewing classic films, hiring managers will conclude you have an analytical mindset and strong communication skills, which are both major green flags.
  • Choose your hobbies carefully, though—playing video games might be your favorite pastime, but will it inspire employers to hire you?
  • Sometimes it can help to read the company’s website to get a feel for what they value. That way, you can include hobbies you love that also resonate with the employer, boosting your chances of an interview.

Related resume guides

  • Office Administrator
  • Front Desk Receptionist
  • Executive Assistant
  • Administrative Assistant

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  • Sample Resumes

FREE 11+ Sample Office Assistant Resume Templates in MS Word | PDF

When you brace up to grab the job of an office assistant, you need an unbeatable Office Assistant Resume that can showcase your abilities. A crispy resume is the greatest weapon that you can implement during the interview. All your abilities and skills are to be diplomatically incorporated in the resume so that it turns out to be out of the box. Here are some Free Sample Resumes that you may find interesting.

Office Assistant Resumes

Administrative assistant resume sample - 8+ examples in word, pdf, sample office assistant resume - 9+ download free documents in ..., administrative assistant resume - 8+ download free documents in ..., general office assistant resume template.

general office assistant resume template

Free Box Office Assistant Resume Template

free box office assistant resume template

Cash Office Assistant Resume Template

cash office assistant resume template

Medical Office Administrative Assistant Resume Template

medical office administrative assistant resume template

Free Office Services Assistant Resume Template

free office services assistant resume template

Sample Medical Office Assistant Resume Template

medical office assistant resume

Size: 189 KB

Certification is important when it comes to medical jobs. Thus, if you craft a medical resume, then you should start off with the executive summary and include the work experience. Provide all the details of certifications that you have, along with the corresponding years.

Student Office Assistant Resume Example

student office assistant resume example

Size: 145 KB

A Student Resume needs to have all the details like compatibility with computers, languages, tackling phone calls and a lot of miscellaneous tasks. These resumes should start with the administrative abilities and follow them up with academic qualifications and personal skills and aptitudes.

Sample Office Assistant Resume Skills Template

sample office assistant resume skills

This is a typical resume showing the abilities of the individual at the outset. Apart from the educational qualification, other skills like database management, office management and computer skills are to be included here. You may also see the  Sample Engineering Resumes .

Who Needs Office Assistant Resumes?

As the name suggests, people who are willing to pursue their career as an office assistant will need these resumes. However, there are various types of job positions, and people try to customize their resumes according to the position. For instance, a professional applying for the post of an executive assistant will have a different resume sample form the person applying for the job in the medical sector. The experience and abilities too, determine the kind of resume one needs to pick.

Sample Executive Assistant Resume Template

sample executive assistant resume

Size: 97 KB

These resumes are more refined, starting off with the hallmarks of the professional. Then the testimonials, professional skills and other areas of expertise are included.

Office Administrator Assistant Resume Template

sample administrative assistant office resume

Size: 247 KB

A professional applying for administrative jobs need to include the skills in separate subheads. These may include financial administration, office procedures, typing skills and so on. It showcases the entire profile at a glance. You may also see the  Sample Nanny Resumes .

Sample Administrative Assistant Office Resume Format

assistant office manager resume example

Size: 44 KB

Office Administrative Assistant Resume Cover Letter Template

office administrative assistant resume cover letter

Why are the Customized Office Assistant Resumes so Important?

In a competitive job analysis market, it ‘s hard to grab the attention of a potential recruiter. At the same time, there are other people with the same skills. The secret of success lies in perfectly presenting the details. When you make your resume customized, the employer finds the required skills and abilities at the top. Thus, it delivers more visibility to your profile and increases the chances for you to get selected. The employers too, find it easy to scan the resumes with separate job titles, skills and experiences.

Different professions display a wide degree of diversity. Thus, each of the careers has its own resume format. You can check out different Resume Sample  in the portal and customize the one that matches your profile. A particular job position requires tailored resume and you can gain the most from the opportunity when you craft a winning resume.

If you have any DMCA issues on this post, please  contact us .

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Office Assistant Resume Sample + How-to Guide for 2024

Background Image

You’re an office assistant. 

You perform clerical duties to keep the office running smoothly.

Well, once you get the job…

There are dozens of other applicants in the way.

But how can you persuade the recruiter to choose you, and not them?

Well, you need to show how much of a valuable asset you will be to the office.

This is done by creating a job-winning office assistant resume, which we will take you through in this guide. 

  • An example of a finished office assistant resume that works
  • How to write an office assistant resume that’ll fill up your interview diary
  • How to make a office assistant resume stand out [with top tips & tricks]

Before we get into the details, here’s an office assistant resume example, created with our very own resume builder :

office assistant resume sample

Looks neat, right?! Follow the steps below to create an office assistant resume that get results, just like the above example.

Considering applying for a different position? We can help you craft the perfect new resume - check out our related resume examples here:

  • Administrative Assistant Resume
  • Executive Assistant Resume
  • Consultant Resume
  • Career Change Resume
  • Accountant Resume
  • Bookkeeper Resume
  • Business Analyst Resume
  • Financial Analyst Resume
  • Bank Teller Resume
  • Banking Resume

How to Format an Office Assistant Resume

Before you can reveal your office assistant skills, you need pick the correct format.

Doing so will allow your best qualities to be seen at glance.

The resume format that we recommend office assistants start with is called “ reverse-chronological” , and it’s for good reason. Essentially, it allows the office manager to immediately see how your skills and experience can help in the office. 

There are two other formats that you may want to try:

  • Functional Resume – If your office skills are stronger than your actual experience, then this resume format is recommended. It’s ideal for those who lack experience in an office setting or who have employment gaps.
  • Combination Resume – Combining both “Functional” and “Reverse-Chronological”, this format focuses both on your office skills AND work experience. In opposition to the functional resume, you may want to use a combination resume if you have previously worked in an office.

Once you’ve chosen a format that suits your specific situation, you need to then organize your resume layout .

Use an Office Assistant Resume Template

An office assistant’s job requires attention to detail on all types of documentation.

As such, you need a professional-looking resume that shows you can walk the walk. 

A cluttered resume with formatting errors just won’t cut it. 

That means avoiding Word, which can result in your resume falling apart with every simple change.

Want to skip formatting issues? Use an office assistant resume template. Any of the following resume templates can be tailored for a perfect office assistant resume.

What to Include in an Office Assistant Resume

The main sections in an office assistant resume are:

  • Work Experience
  • Contact Information

Want to go a step further? You can also add these optional sections:

  • Awards & Certification

Interests & Hobbies

That sounds great, but what do we write for each of these sections? 

Read on to learn how.

Want to know more about resume sections? View our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Like that important document you need to photocopy, your contact information resume section doesn’t need any creative flare.

However, the information must be kept brief and accurate.

You could create the best office assistant resume ever seen, but if you list the wrong phone number, then your chances of getting an interview are virtually zero. 

The contact information section must include:

  • Professional Title – In this case, “Office Assistant”
  • Phone Number – Check this carefully
  • Email Address – Use a professional email address ([email protected]), not a personal one ([email protected])
  • Location - City/Country
  • Optional - Relevant social media
  • Max Smith - Office Assistant. 101-358-6095. [email protected]
  • Max Smith - Office Hero. 101-3598-6095. [email protected]

How to Write an Office Assistant Resume Summary or Objective

Did you know that recruiters spend less than a minute glancing over each resume?  

This fact highlights the importance of immediately hooking the recruiter.

To do this, use a resume summary or objective .

These are short, powerful paragraphs that introduce the rest of your resume. 

But what is the difference between the two sections?

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

  • Experienced office assistant seeking to leverage advanced office skills for improved efficiency at Media XYZ. 5+ years of industry experience includes decreasing data entry mistakes by 23%, decreasing negative feedback by 11%, and giving insights into creating paperless office environments.

A resume objective is a 2-4 sentence snapshot of what you want to achieve professionally.

  • Motivated English Literature graduate seeking an office assistant role at Media XYZ. Experience includes temp administrative jobs, which involved data entry, answering phone calls, and filing paperwork. Received praise for consistent positive attitude and willingness to work.

Which resume format should an office assistant choose?

Generally, we recommend going with a summary if you have lots of experience as an office assistant. An objective is more weighted to showing your goals, so is better suited to those who have never worked as an office assistant (graduates, career changers, or those still studying).

job search masterclass

How to Make Your Office Assistant Work Experience Stand Out

The work experience section is where most jobs are won and lost.

You see, it reduces the risk of hiring the wrong person for the job.

After all, recruiters need to be confident that you can do the job.  

Luckily, you can build a job-winning office assistant work experience resume section with just a few tips and tricks.

  • Read the job description to discover what the company requires
  • Note down your most notable achievements
  • Use bullet points to list the achievements that align with the job description

Here’s the best way to structure your work experience section:

  • Position name
  • Company Name
  • Responsibilities & Achievements

Office Assistant

03/2018 - 04/2021

  • Helped action a paperless office environment, which reduced labor hours by an average of 14 hours per month
  • Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020
  • Input data for all sales orders – decreased errors by 12% compared to the previous office assistant

As you may notice, the above examples focus on the candidate’s achievements, rather than their daily tasks. 

For example, instead of saying:

“Sent emails”

“Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020”

Now, do you think that the first statement will impress the recruiter?

Of course not!

It shows that you responded to emails, but it doesn’t show the results of your work.

The second statement shows that your work directly improved office-efficiency , which is something the potential employers will LOVE.

What if You Don’t Have Work Experience?

Are you a graduate looking for your first office job?

Or maybe you have experience in an office, but never as an assistant?

Now, you can try to win the recruiter over by pleading your dreams and aspirations…

But that won’t work.

It's a better idea to display any overlapping experiences from your non-office-assistant jobs.

For graduates, you can draw upon any experience from your educational setting. Talk about how you had to meet deadlines, maintain your files, and make photocopies – amongst other things.

Are you a recent graduate? Make sure to check out our student resume guide!

Use Action Words to Make Your Office Assistant Resume POP!

You want your resume to outshine the competition, which means using power words to make your achievements stand out:

  • Facilitated
  • Coordinated

How to Correctly List your Education

Next, it’s time to talk about your education.

There’s nothing too complicated with this section, just simply enter your education history in this format:

  • Degree Type & Major
  • University Name
  • Years Studied
  • GPA, Honours, Courses, and anything else you might want to add

B.A. in Business Administration

Boston State University

Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

Still need answers? If so, allow us to answer some of the most frequently asked questions:

What if I haven’t completed education yet?

  • Regardless of whether you’re a marketing graduate or still studying, you should still mention every year of education to date

Should I include my high school education?

  • The general rule is to only include your highest education. So, include your high school education if you don’t have a relevant degree

What do I put first, my education or experience?

  • Experiences are the priority, so those go first. If you’re a recent graduate, you will likely need to start with education

Need more advice? Check out our guide on how to list education on a resume .

Top 10 Skills for an Office Assistant Resume

Is the recruiter looking for anything as they glance over your resume?

Well, yes… they want to see the correct office resume skills .

These skills show that you have what it takes to handle any task that comes your way.

You can fill your resume with the best office assistant resume skills by following these simple steps:

  • Look at the job description and other job offers online
  • Highlight all the skills they are looking for
  • List all highlighted skills and any more you can think of

Here are some of the most common office assistant skills:

Hard Skills for an Office Assistant Resume:

  • Microsoft Office
  • Answering phones
  • Office equipment

Soft Skills for an Office Assistant Resume:

  • Communication
  • Reliability
  • Team Player
  • Time Management 

Here’s a more comprehensive list of 100+ must-have skills this year.

What Else Can You Include?

Congrats – you have now covered every essential resume section .

But don’t clock out of the office just yet.

You need your resume to really impress!

Doing a good job at the above sections should be enough to get you shortlisted, but adding extra sections can be the major factor in whether you secure an interview or not.

Awards & Certifications

Have you ever earned an employee of the month award?

Have you completed any courses to improve your office skills?

If you have something to be proud of, make sure to mention it in your resume!

Here are some example:

  • Employee of the Year 2018 – Tiston Inc
  • Microsoft Office Certified Specialist
  • Learning How to Learn – Coursera Certificate
  • Excel Skills for Business – Coursera Certificate

Even though it may not be a requirement on the job description, being able to speak a second language is an impressive skill that could always come in handy. 

As such, feel free to add a language section if you have space.

Rank the languages by proficiency:

  • Intermediate

Next up, a section about what you like to do on the weekend…

You’re likely wondering about the purpose of this section.

Well, it isn’t a vital part of your resume, but it does allow the hiring manager to learn more about you as a person.

So be sure to include your hobbies, especially if you enjoy social activities. 

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

It’s a common mistake to think that your office assistant resume will work on its own.

Now, a well-written resume will get you onto the shortlist, but including a cover letter creates an unforgettable application that will attract interview after interview. 

You see, a cover letter allows you to start a conversation.

Unlike the pile of resumes on the recruiter’s desk, your application includes a personalized piece of content that shows you’re prepared to go the extra mile.

Here’s how to create an office assistant cover letter that converts:

cover letter structure for office assistant

You should complete the following sections:

Personal Contact Information

Your full name, profession, email, phone number, and location

Hiring Manager’s Contact Information

Full name, position, location, email

Opening Paragraph

It’s no secret that recruiters skim through resumes and cover letters. As such, you need a powerful opening paragraph. Use concise language to mention:

  • The position you’re applying for
  • Your experience summary and best achievement to date

With the recruiter now intrigued to know more, you can get deeper into the following specifics:

  • Why you chose this specific school
  • What you know about the school’s philosophy 
  • How your top skills are relevant to the teaching position
  • Which similar industries or positions have you worked in before

Closing Paragraph

Don’t just end the conversation abruptly, you should:

  • Conclude the points made in the body paragraph
  • Thank the hiring manager for the opportunity
  • Finish with a call to action. This is a great way to continue the conversation. A simple “At your earliest opportunity, I’d love to discuss more about how I can improve office efficiency…” will work.

Formal Salutations

Finish the letter with a professional closer. We would recommend something like “Kind regards” or “Sincerely.”

For more inspiration, read our step-by-step guide on how to write a cover letter .

Key Takeaways

Followed all of the advice above?

Then you may want to get prepared for your upcoming interview...

Let’s quickly summarize everything we’ve learnt today:

  • Format your office assistant resume in the best way. We recommend starting with the reverse-chronological format, and then using a professional content layout
  • Use a resume summary or objective to highlight your best qualities
  • Focus on your best achievements from your work experience, not your daily responsibilities
  • Make your application personal with a convincing cover letter 

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ResumeGiants

Office Assistant Resume: Free Example & How-To Guide

As an Office Assistant, you’re used to giving the higher-ups a hand and making sure the office runs smoothly. Now it’s your turn to receive some assistance. Our customized resume templates can help you help yourself land your dream job.

office assistant resume sample word format download

Office Assistant Resume Example MSWord® Download our Office Assistant Resume template in Word to give your career the assistance it deserves.

Margaret Buj

Office assistant jobs are competitive and only reserved for the best candidates, and for these reasons, you need a compelling resume that conveys your value as a worthy hire. This vital document outlines your experience, expertise, skills, achievements, and more, giving you a chance to secure the role.

A well-written office assistant resume encourages the hiring manager to learn more about you and schedule an interview better to understand your abilities and proficiency in the career.

For this reason, this guide presents some sure-fire tips and recommendations on home to create a compelling office assistant resume effectively .

In this article, you will learn:

  • The correct format for your resume
  • How to use an objective or summary
  • Wrong and right examples
  • What to do when you have no office assistant experience

Let’s begin!

Office Assistant Resume Sample

Your office manager resume is a crucial document that helps you get one foot in the door of your desired position. However, you only have one opportunity to make a good first impression; else, you’ll return to scouting for a vacancy in another company.

Fortunately, you don’t have to experience such misfortune thanks to our professional resume builder . This platform presents tips, guides, and temples ; all you need to communicate your value on paper.

With our office manager resume templates , you won’t have to worry about using the correct format, font size, style, heading, etc. Instead, merely pick one of the thousands of templates and insert your qualifications. It’s an effective way to save time and energy on the task.

[Lucia Scott]

[Office Assistant]

[Dakota, MN 9 | 963-451-6168 | [email protected]]

Dedicated office assistant with over seven years of experience, aiming to provide office excellence at Capricorn Inc. Have fulfilled various office duties, including CRM data entry and shipping fulfillment at various firms. Raised customer complaint rectification by 69% and decreased schedule-related errors by 43% at Wolfgang Rock Mineral.

Work Experience

Office Assistant

Belle Beauty Inc., Boston, MA

  • Completed office assistant duties for a fast-paced beauty company, including customer relationship maintenance, communication logistics, and shipping handling.
  • Read and respond to client emails, increasing customer retention by 33% and resolving complaints 54% faster than previous office assistants.
  • Completed reports, correspondence, and scheduling using Microsoft Word, Excel, and spreadsheet, lowering scheduling mistakes by 54% and clerical errors by 15%.
  • Completed CRM data entry for all sales orders and solved a reoccurring office problem that saved the establishment $25,000 annually.

Integrity Corp., Dallas, TX

2016 – 2018

  • Helped customers by answering questions and fulfilling requests
  • Processed new orders efficiently and completed 50+ daily transactions with impressive accuracy.
  • Confirmed the price of specific items for customers and processed products by scanning barcodes.

BA, Liberal Arts

Walden University

2009 – 2012

  • Pursued public speaking as a passion and completed the coursework
  • Excelled in writing and document creation
  • Member of the Women in Technology Chapter
  • Monitored and scheduled shows for the campus radio station

>> Certifications <<

  • Bachelor’s Degree in Business Administration
  • Customer Service
  • Written Communication
  • Organization
  • Time Management
  • Roller Skating

Choosing the Best Format for Your Resume

A document’s format is necessary as it makes information appearance more predictable and accessible to the reader. Essentially, the right formatting guides how you include headings, ideas, fonts, text size, and keywords, allowing you to make a good impression.

This factor is equally necessary when creating a compelling office assistant resume since having the correct format allows the hiring manager to review your application with little to no hassle involved.

The popular format in the corporate environment for writing resumes is the reverse-chronological method. Essentially, this format required you to put your most recent details in each heading first, with the older details appearing last.

This recommended office assistant format is ideal because most hiring managers care about your current skills, education, and achievements and are barely interested in impressive feats done 10+ years ago.

Since the economy and industry are always evolving, having your most recent performance appear first is a good way to quickly display your value to the employer.

Remember the following when composing your resume:

  • Use clear and popular fonts (Arial, Calibri, Times New Roman, etc.)
  • Attract attention to specific areas of your resume using italic, bold, and capital letters.
  • Avoid flashily or custom fonts as most word processors won’t display them properly.
  • Improve readability by using white spaces as they make the document easier to scan through and less intimidating.

Save your office assistant job resume in pdf format. Word processors sometimes save in different formats and may look diferent on the hiring manager’s computer.

How to Write an Office Assistant Resume Summary or Objective

It’s not uncommon for applicants to only include the necessary parts of a resume in their document and forget to write a resume summary or objective. In other words, remembering to add this section at the beginning of your resume can set you apart from the competition.

Besides being a game-changer, a well-written office assistant resume begins with a resume objective or summary. Both concepts are short paragraphs that either summarize your resume or state your objective upon employment.

To better understand both concepts and how to use them in your resume, here’s more information:

Resume Summary:

An office assistant resume summary is a short paragraph at the beginning of your document summarizing your work experience and current skills. It’s an effective way for the hiring manager to quickly glance through your offering and decide whether the rest of your document is worthwhile.

Avoid making the resume summary exceed four lines as it will become intimidating to read and more likely to be discarded.

Dedicated office assistant with over seven years of experience, aiming to provide office excellence at Capricorn Inc. Have fulfilled various office duties, including CRM data entry and shipping fulfillment at various firms. Raised customer complaint rectification by 69% and decreased schedule-related errors by 43% at Wolfgang Rock Mineral

I have been an office assistant for many years and have worked for many corporations to raise their bottom line and customer satisfaction. As a result, I’m result-oriented and driven to succeed.

Resume Objective:

On the other hand, a resume objective is a brief paragraph that explains what you wish to achieve, assuming you were given your desired position. It’s a smart way to communicate to the hiring manager that your desires are consistent with the company’s goals.

Aligning your goal with the company’s objectives can impress most hiring managers, thereby encouraging them to continue reading your resume. However, it’s worth noting that a resume objective is mostly an option when you don’t possess much experience under your belt but have sufficient skills and education for the job. There is definitely no need for a Resume Objective for an experienced candidate.

Effective office assistant, looking to use proven communications and tech skills for business improvement at Styx, Inc. Have managed temp administrative assistant duties for multiple companies in tech, FMCG and retail sectors. Completed CRM Data entry, Answered calls, and performed administrative tasks. Received frequent commendations from management for efficiency and a positive attitude.

I am a Goal-oriented office assistant with the ability to analyze business models and improve them. Unfortunately, I have no office experience now, but I hope to get one once I work in your prestigious organization.

Not Sure How to Describe your Experience in an Office?

Hiring managers are bombarded with hundreds of resumes for the specific position, and the best way to stand out is to offer your experience with zero flaws. So, naturally, this section takes the bulk of your document since it’s necessary for employers to see that your skills were validated in your previous position.

We recommend including two or more descriptions of your past roles to understand your performance better. While outlying these details, proceed with additional information about your daily activities at the office and how you completed tasks and made progress.

When writing about your experience, it helps to include data like statistics or any other metric for measuring your success. Managers are impressed by numbers as they convey improvement and attention to detail.

Ensure that you keep your experience section consistent with the job description and the hiring manager’s expectations. For example, if the job description for the office assistant position requires candidates to know about database management and record-keeping, consider showcasing your proficiency in your experience section.

Essentially, including more details in your experience section and connecting them with some hard and soft skills effectively raises your chances of employment.

Impeccable Law

2014 – 2018

  • Completed my office duties despite the company’s fast pace
  • Types a lot in Microsoft Word and Excel
  • Monitored clients
  • Regularly kept the boss’s coffee warm

Keep the experience section consistent and relevant to the job description, as the slightest deviation can rapidly drop your chances of employment.

Entry-level Office Assistant: Experience Section

If you’re a fresh college graduate, you’re unlikely to have any or much experience yet. However, office experience exists in almost every profession, meaning you most likely have something worthwhile to include in your resume. With these points in mind, we recommend digging through previous jobs you’ve done (even internships) and finding related experiences like managing phone calls or handling customers.

On the other hand, if you really don’t have any work experience yet, you can always volunteer for a few hours and get the necessary parts down. You don’t need to work a year or month while volunteering; a few hours or days may suffice.

You can find such volunteer work at call centers, Craigslist, friends and family, non-profit organizations , etc.

All you need is to put in sufficient hours to claim that you experienced the detail honestly you’re about to write in your entry-level office assistant experience section.

Here’s an example of an entry-level office assistant resume experience section :

Office Admin

Kingpin Global, Dallas, TX

  • Worked as an office admin in several temp and freelance positions.
  • Created PowerPoint presentations for Chief of Staff.
  • Answered phones, responded to approximately 50 customer emails every day
  • No experience yet. I hope to begin my journey and gain stability in your firm.

Since your experience section is entry-level, use a resume objective instead of a resume summary since the former focuses less on your experience and more on your skill.

Is Your Education Section Misfiled? It Might Be

Like with any corporate role, you need a certain level of education to qualify to be an office assistant for the company you wish to work for. You need to show the hiring manager that you have the necessary training to handle the job.

Detailing your education on your office manager resume is as simple as writing out the institution’s name, degree type, and graduation year. However, to maximize your chances of employment and outline your education without leaving room for errors, here’s our recommended format:

  • School Name and Location
  • Years in School
  • Degree type

2009 – 20012

  • Graduated with a 2.1 GPA
  • Finished my courses

*Note: Only show your GPA if it’s an incredibly impressive score; else, fill the line with some other detail.

The Best Office Assistant Skills for Your Resume

It’s possible to be experienced in your fields, have worked for a few reputable companies, and still have your resume rejected with an email saying, “Thank you for applying; however, we’ve chosen a more skilled applicant”.

Your skill section is just as important as every other part of your resume, and a poorly written one can drastically decrease your chances of getting hired.

Remember that you need to divide your skill section into two parts, soft skills, and hard skills ; both contain different content.

Here is more information:

Hard Skills

Hard skills are sophisticated sets of abilities that can’t be acquired intuitively but need to be taught. These skills can be taught through books, online courses, classrooms, or jobs.

In jobs like retail, hard skills can include restocking shelves and closing cash drawers, while in tech, it can be coding in Java or network configuration.

Soft Skills

Soft Skills are mostly not unique to any job; instead, they are abilities necessary for any business person that works either alone or with a team.

Unlike Hard skills, Soft skills don’t require any tutoring to learn since they can be acquired through interactions with other people as you grow into adulthood.

  • Management Skills
  • Written communication
  • Verbal communication
  • Reliability
  • Detail-oriented
  • Time management
  • Problem-solving
  • Dependability
  • Microsoft Office
  • Microsoft Excel
  • Customer service
  • Phone answering
  • Office equipment

Be Sure to Add Your Contact Details!

Your contact details section is as valuable as other parts of your resume. No matter how qualified you are for the position, it’s useless if the hiring manager can’t reach out to you for an interview.

Fortunately, this section isn’t difficult to include in your resume since all that’s needed is your name, email, and a phone number.

Here is our recommendation below:

  • Name (full name)
  • Professional Email address
  • Physical mailing address (optional except if requested)
  • Active cell phone number
  • Links to a professional profile or portfolio (optional)

*Note: Write your name in capital letters and make sure your address and email have no errors since such mistakes will doom your chances of employment.

Name: Mike Anderson Email: [email protected] Phone: (568) 436-9552 Address: Dakota, MN

To Summarize

Ultimately, a well-written office assistant resume is the key to acquiring your dream job, and the tips presented in this guide are sufficient to maximize your chances of employment. According to proven methods and industry standards, your resume should contain:

  • The reverse-chronological format since it brings your most recent achievements first
  • Contain information relevant and consistent with the job description
  • Use either a resume summary or objective to convey your value as a potential hire and keep the employer reading.
  • Separate your skills into soft and hard skills, and fill them with the appropriate abilities.

Writing a compelling office assistant resume is hard work, especially if you don’t regularly create official documents from scratch. Fortunately, you can ease the hassle by using our free Resume Builder . It comes with thousands of templates and guides, ensuring you save time and energy while creating a professional document.

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Office assistant

Office assistant Resume examples

5 Office assistant resume examples found

All examples are written by certified resume experts, and free for personal use. Copy any of the Office assistant resume examples to your own resume, or use one of our free downloadable Word templates. We recommend using these Office assistant resume examples as inspiration only, while creating your own resume.

Learn more about: how to write a perfect resume

Office assistant

Performed medical reception duties including answering telephones, screening calls, taking messages and pulling patient information. Supported patient accounting department to clarify claim submission and claim denial appeal efforts. Notified payers via e-mail or phone within 8 business hours of service to ensure compliance with Managed Care contractual requirements.

  • Interview patients to acquire medical histories, collect vitals, perform a drug test, and record information on patients' charts using an electronic database.
  • Prepared job descriptions, reviewed applications, assisted doctors with interviews and conducted assessments before hiring.
  • Verified and investigated pre-certification, authorization, and referral requirements for services by contacting insurers in advance and obtain a certification number for reimbursement ensuring maximum reimbursement for services.
  • Improved patient satisfaction by increasing awareness, empowering staff to address and resolve customer concerns.
  • Tracked authorizations from various carriers such as BCBS, Medicare, and Medicaid.

Handled high-level inbound and outbound calls while delivering exceptional customer service at the front office. Received, sorted, distributed faxes and mails as well as ordered office supplies and scheduled equipment repair and maintenance.

  • Organized video conferencing meetings for staff during the COVID-19 pandemic using various online tools such as Zoom, Skype, and Slack video calls.
  • Assisted Managers in creating efficient operations, standardized processes, data management, and reporting.
  • Supported administrative department in filing, typing, copying, binding, and scanning.
  • Coordinated with Human Resource Manager in facilitating new hire orientation and talent acquisition.

Improved overall office efficiency by 40% through direct managerial support and client relationship management efforts. Drove organizational and documentation improvements.

  • Handled all customer communications and report filing tasks on a daily basis.
  • Assessed existing workflows, policies, and procedures to identify opportunities for improvement.
  • Developed and implemented revised operational guidelines to streamline efficiency.
  • Shared updated workflows with colleagues to ensure officewide compliance.

Prepared purchase orders, reviewed proposals, negotiated prices and selected/recommended vendors. coordinated schedules and workflows, and established strong relationships with customers, suppliers, and manufacturers.

  • Handled all office management tasks including answering phone calls, filing, data archival, scheduling appointments, managing team calendar, and greeting visitors.
  • Performed Account Payable, Account Receivable, and processed orders, invoices, and internal chargebacks for product delivery.

Grew office staff by 80% over 6-month timeframe by spearheading interviews and hiring processes. Partnered with executive managers to outline operational requirements and scaled onboarding tasks accordingly.

  • Facilitated creation and distribution of internal and external marketing materials to attract prospective office administration employees.
  • Conducted multiple interviews per week for several weeks, narrowing down list of prospective talent.
  • Invited interviewees back for second round of interviews to finalize onboarding roster.
  • Devised and introduced 3-week training and educational program for use by each round of onboarded employees.
  • Oversaw new hire processes and monitored progress. Delivered final reviews and long-term employment determination following program completion.
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Office Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the office assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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  • Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities
  • Work directly with the client and assist with any last minute requests and provide guidance as various situations may develop
  • Work with PHC Manager of Marketing and Digital Content to create and manage social media accounts
  • Assists Evening Supervisor for Access Services in evaluation, training and supervision of student assistants. Provides input on performance and attendance
  • Provide back-up support for Facilities Assistant; Process AR Finance payments and manage incoming/outgoing mail in the absence of Facilities Assistant
  • Performs duties normally associated with a Office Assistant III and Accounting Clerk II in order to assist in accomplishing the goals of the office or unit
  • To provide administrative support as part of the Office Support Team, assisting Office Manager in all areas to ensure the smooth running of the office
  • Provide training in the use of work equipment, and office and agency procedures
  • Plan work and determine how it will be performed
  • Evaluate the performance of staff
  • Routinely work with spreadsheets
  • Schedule work hours and time off
  • Provide subordinate with specific instructions concerning the preparation of documents, processing of materials,
  • Prepare performance evaluations
  • Prepare and submit all documents for monthly photocopying billing, maintain billing codes, and maintain email addresses in photocopying machine
  • Coordinating and executing all aspects of Accounting Department events
  • Answering questions regarding the application procedures for Masters students interested in Accounting
  • Quarterly review College of Medicine resident counseling list for accuracy and prepare spreadsheet for billing
  • Communicate scheduling issues with C.A.T.S. Academics staff
  • Assist in scheduling student tutor appointments
  • Consistently monitor Department of Medicine (DOM) and Medical Research Building (MRB) fax email, and forward faxes to the proper personnel
  • Basic QuickBooks knowledge: accounts payables and receivables
  • Knowledge of and ability to accurately use all JHU SAP accounting systems (or ability to learn these systems quickly)
  • -Possess good attention to detail, able to multi-task and exhibit good organizational skills
  • Strong passion for music, ability to work in a fast paced and dynamic environment as well as impeccable organizational skills
  • Ability to handle multiple at a time, and strong ability to prioritize tasks
  • Strong written, verbal, and detail-oriented communication skills with the ability to communicate complex information
  • Detail oriented, highly organized and quality conscious
  • They should be numeric and possess good written skills and be able to work under pressure and manage multiple deadlines/ deliverables
  • Expert level written and verbal communication skills, strong decision making ability and attention to detail
  • Proficient with Microsoft Office tools (Outlook Word, Excel, and PowerPoint) and ability to be proficient using the company’s financial software system

15 Office Assistant resume templates

Office Assistant Resume Sample

Read our complete resume writing guides

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  • Front desk coverage for breaks, lunches, vacations
  • Sort and distribute incoming office supplies
  • Help with filing in various departments
  • Set up, order, pick-up and clean up client lunches
  • Keep conference rooms neat and orderly at all times
  • Assist with special projects and duties as assigned
  • Keep copiers throughout building stocked with paper
  • Three years of office experience
  • Strong organizational skills, particularly for filing
  • Excellent interpersonal skills, dependability and self-starter skills
  • Must have driver’s license and valid vehicle insurance

Office Assistant / CSA Resume Examples & Samples

  • Assist as an operational sales support to the Fashion Advisors
  • Possess a thorough knowledge of company policies as they relate to Customer Service and Administrative tasks
  • Audit sold holds & work with Fashion Advisors to process expired ones
  • Process/maintain correspondence w/ FCS for RTVs, Repairs, COGs, Damages
  • Order/maintain adequate supply levels (office, bank, cleaning, selling & shipping supplies)
  • Order spare parts/repair kits
  • Maintenance of record storage, be in compliance w/ PCI policies
  • Conduct audits for CSB binder
  • Identify/coordinate boutique repairs (Phones, a/c, elevators, security monitors, etc.)
  • Maintain LP board & POS binders w/ Ops updates
  • Understanding of administrative functions in a retail environment
  • Logical proactive skills
  • Computer literate in Word and Excel
  • Drive and Initiative
  • Excellent communicator both written and verbal
  • Team player and team builder
  • Maintains a neat and orderly desk and guest reception area
  • Acts as the first point of contact, meets and greets all guests in a friendly and professional manner, answering any questions, and directing them to the appropriate individual
  • Manages and maintains, all Discovery employee, CW, temporary, visitor, and contractor access codes, alarm codes and office keys
  • Assists with food/beverage catering for all department events, meetings, luncheons, etc
  • Manages conference room reservations
  • Assists in organizing and managing all special events happening throughout the building
  • Answers main phone line and directs calls to the appropriate individuals
  • Maintains and distributes (monthly) updated DDN Office Phone Directory Extension List
  • Responsible for handling both outgoing and incoming deliveries including calling for pick up of outgoing packages, confirming delivery of packages (upon request), receiving incoming deliveries, and notifying individuals of packages delivered for them
  • Orders office and pantry supplies
  • Maintains and stocks bathrooms and kitchens
  • Manages cleaning crew and other vendors as needed
  • Assists Director of Operations in additional tasks as needed
  • Process incoming telephone calls in a timely, professional and effective manner
  • Conduct accurate opening and closing functions of the boutique
  • Process incident reports (variances w/ deposits, store incidents, etc.)
  • Possess a thorough knowledge of all systems as they relate to Customer Service, POS and Inventory Control
  • Process invoices for payment to vendors
  • IT contact point person
  • Maintain/process cities permits
  • Update employee information lists
  • High level of accuracy
  • Strong problem solving ability
  • Leverage Innovation
  • Ticket management
  • Daily fulfillment of internal and external ticket requests
  • Shipping and tracking of all NBA, NHL, MLB, College and other tickets
  • Manage ticket inventory, logs and shipping via Spotlight
  • Assist other departments with office projects
  • Perform and oversee general administrative support assignments
  • Serve as back-up administrator for EA and internal departments
  • Process incoming and outgoing mail; sort and distribute USPS mail
  • Maintain postage meter and UPS shipments
  • Pack and ship computers and production equipment
  • Research and track all shipping problems
  • Enforce security procedures to all staff and visitors
  • Greet guests, answer phones, and route messages
  • Order office, medical and break room supplies for all departments
  • Receive and stock supply shipments; schedule service repairs for copiers and faxes, coffee, water, vending machines
  • Process office related invoices and various clerical duties
  • Schedule office maintenance
  • Bachelor’s degree preferred; fundamental knowledge of Southeastern sports and familiarity with professional and collegiate teams preferred
  • Good organizational skills and attention to detail
  • The ability to multitask and work effectively under changing priorities and daily time constraints
  • Must be able to effectively manage multiple projects and meet deadlines
  • Intermediate level of PC skills (MS Office, Outlook)
  • Detail oriented, well organized and able to manage time
  • Ability to deal with confidential materials in an appropriate manner
  • Business Numeracy (Working)
  • Influence (Working)
  • Problem Solving (Working)
  • 2+ years working experience overall,
  • Adapt at handling large volumes of documents and work in a deadline driven environment
  • Uses initiative and innovates
  • Works well in teams
  • Has high sensitivity and ability to maintain and manage confidential data in a secure manner, with alertness to notices and question exceptions
  • Reasonable ability to understand, speak and write English
  • Has a client servicing focus
  • Requires a Bachelor’s degree or equivalent experience
  • Requires 1+ years experience in related field
  • Advanced knowledge of business desktop applications
  • Knowledge of proper English usage, grammar, spelling, vocabulary and of generally accepted office practices, procedures and equipment
  • Basic Microsoft Office Skills (Word, Excel, PowerPoint)
  • Ability to communicate effectively both orally and in writing and to establish and maintain cooperative working relationships with persons contacted of performing assigned duties including Company management
  • Verbal and written communication skills
  • Ability to organize and prioritize workflow
  • Ability to adhere/respond to established time frames and schedules

Accounting Office Assistant Resume Examples & Samples

  • The ideal candidate should have a strong knowledge of Microsoft Office applications, strong oral communication skills and the ability to maintain high customer service standards
  • Must must be punctual, organized and able to prioritize multiple tasks in a fast-paced environment
  • You will assist the controller with a variety of tasks including, but not limited to accounts receivable, accounts payable and general ledger
  • A minimum of two years experience required
  • A two year college degree preferred but not required
  • Accounting office experience
  • Strong abilities in navigating computer systems and experience with saving and naming documents
  • Proficiency in typing letters in Microsoft Word and working in tables in Excel

Account Representative / Office Assistant Resume Examples & Samples

  • Patient verification/eligibility
  • Assisting with front desk whenever the secretary is out to lunch or on vacation
  • Meeting and greeting visitors
  • Good administrative skills
  • Proficiency with Microsoft Excel, Word
  • Managing all office communication across head offices, correspondence with affiliates including highlights and newsletters
  • Supporting the work of the affiliate sales team in their daily work, providing them necessary tools to use in the market (e.g. Reports, presentations etc)
  • Reception, phone call, general organisation e.g. Agenda, trips, couriers
  • Contact with local agencies through Affiliate marketing (e.g. MMD, creative and event agencies, legal consultants)
  • Managing the company cars and any HR fringe benefits in liaise with the DNE HR department
  • Coordination with finance regarding billings, subscriber reports, debts and local accounting companies
  • Handling of premium items, ordering of office supplies
  • Monitor and supervise languaging of Cablepack as well as local Discovery websites
  • Collecting information from the marketplace via the sales people, manage AFS and contracts

Mortgage Loan Loan Office Assistant Resume Examples & Samples

  • Public speaking skills with the ability to make effective presentations
  • Proactively communicating with all other parties about loan statuses and participate in weekly pipeline updates
  • Aid in the development of a customer database in support of the pursuit of new marketing opportunities

Office Assistant & Workroom Coordinator Resume Examples & Samples

  • High proficiency in Microsoft Office Suite products
  • Extremely detail oriented and organized especially with proposals, and mathematical activities
  • Excellent written and verbal English communication skills, including polished and professional appearance and phone manner
  • Bookkeeping ability a plus, Knowledge of Quickbooks
  • Ideal candidate should have a minimum of 1-2 years working within the home/interiors/design industry. Experience with made to order furniture and window treatments is preferred
  • Assists management in all procedures and internal and external efforts
  • Handles electronic invoicing, conciliation of policies, credit notes, and invoicing analysis
  • Create payment orders and control receivables
  • Controls and processes expenses and requests reimbursement
  • Processes purchase orders received from customers
  • Issues invoices to customers
  • Develops sales reports
  • Assists management in monitoring the order and cleanliness office
  • Supports the office with regular and administrative tasks
  • Bachelor truncated, Technical School or recently graduated in Business Administration, Marketing, or another substantially similar field
  • Demonstrated proficiency using Word, Excel and PowerPoint
  • Demonstrated knowledge using ERP systems
  • Demonstrates proficient presentation skills
  • Processes daily mail, including pickup, receiving, sorting and distributing incoming and outgoing mail
  • Assists with the scanning of documents to PFx Engagement binders
  • Going to various bank offices for client needs
  • High School Diploma/GED required
  • Minimum of 1 year of related experience
  • Prior experience in a professional services firm preferred
  • Must have good verbal and written communication skills
  • Ability to manage multiple tasks and prioritize workload to meet deadlines
  • Exercise good judgment in maintaining information, records and reports
  • Able to operate a multi-line phone system and all other office equipment
  • Basic knowledge of Microsoft Word, Excel and Outlook
  • HauteLook, Nordstrom or other retail experience; experience in a corporate office setting preferred, but not required
  • Ability to effectively build relationships with customers, peers and leadership
  • Demonstrated flexibility and ability to multi-task
  • Proficiency with MS Office suite
  • Clear and effective written and verbal communication and strong interpersonal skills

Receptionist & Office Assistant Resume Examples & Samples

  • Welcome and assist visitors, serve as the first point of contact for FHL
  • Answer phones, address or redirect inquiries, and relay messages to staff in a timely manner
  • Open and close High Line Headquarters elevator daily
  • Manage incoming and outgoing mail, packages, and deliveries
  • Keep kitchen and conference room areas clean and free of clutter throughout day
  • Ensure office copy and supply rooms are organized, stocked and free of clutter, monitor and maintain equipment
  • Order, stock, and distribute office and kitchen supplies
  • Coordinate conference room services and event set-ups, including: scheduling, furniture configuration, ordering food, troubleshooting office technology, and set-up and break-down
  • Support internal staff events such as lunches, parties and happy hours
  • Assist with other related clerical duties such as booking car services, photocopying, faxing, filing, collating, running errands
  • Collect agenda items, record minutes and circulate notes from staff meetings
  • Assist with staff onboarding and orientation
  • Verify storage guidelines are adhered to throughout the building
  • Participate in the accounts payable process, track office-related expenditures, and manage petty cash
  • Purchase and maintain office equipment and technology
  • Coordinate with building maintenance staff for repairs
  • Work with the Operations Manager to refine and administer office policies and procedures
  • Perform a fire safety role as part of the building emergency plan
  • Assist with uniform distribution, locker assignments, and other duties as assigned
  • A self-starter with a positive attitude and “roll-up-my-sleeves” mentality
  • Strong organizational skills, ability to prioritize, detail-oriented, capable of managing multiple projects at once
  • Possess great interpersonal skills and work effectively with a wide range of people
  • Assist others with professionalism, responsiveness, and a customer-oriented mindset
  • Self-motivated and resourceful
  • Receptive to feedback
  • Proficient in Microsoft Office and be a quick study on new computer programs
  • Full-time experience in an administrative support capacity preferred
  • Ability to lift boxes weighing 25 lbs required
  • Ability to work overtime and weekends, as needed
  • Driver’s license preferred
  • Maintain various databases and basic management reports
  • Handle incoming telephone calls and both incoming and outgoing mail for office
  • Provide book-keeping
  • Face to face customer service
  • Working knowledge of accounting software
  • Phones, Mail and general office skills
  • Book-keeping
  • Excellent computer skills including Microsoft Outlook, Word and Excel
  • Must be a critical thinker
  • Must take initiative
  • Must be able to fulfill task in a timely and organized manner and be able to multitask

Reception / Office Assistant Resume Examples & Samples

  • Manages the reception area, telephone switchboard and receiving visitors
  • Strong experience in handling reception and office administrative related work
  • Demonstrated ability to manage call inquiries
  • Proficient in English and Mandarin or Cantonese
  • Proficiency verbal communication skills. Fair written skill would be an advantage
  • Computer skills preferred. (i.e., Excel, word.)
  • Ability to work on multiple projects within specified time frames
  • Demonstrated ability to work in a multi-cultural environment
  • 5 years experience in office administrative and reception work
  • Secondary level
  • Proficiency in English (spoken). Written would be a plus
  • Ability to communicate in other languages would be a plus
  • Manage all incoming and outgoing packages and mail for office
  • Daily organization of products, packages, fabric swatches, clothing racks, and samples to keep office tidy
  • Assist with moving furniture and fixing broken equipment
  • Assist as needed at photo shoots and events
  • Liaison with Building Manager, Building Engineer, and contractors/vendors as needed for facilities
  • Wipe down pantry appliances, tables, counters, refrigerator
  • Remove all trash and bring it to a designated area in the building
  • Restock refrigerator with drinks. (Provided by Uniqlo)
  • Restock cabinets with all supplies. (Provided by Uniqlo)
  • Wash all dishes, dry them and place back in cabinets
  • Perform routine walkthroughs of the space and address discrepancies as needed
  • To work directly with the Office Manager and assist to Uniqlo’s needs
  • High School Degree or GED, some college preferred
  • Be able to lift 50+ lbs
  • Strong communication and time management and skills
  • Billing; creating job invoices and following up on all outstanding invoices
  • Assisting the agents in the arrangement of travel for our artists (including flights, hotels and car services)
  • General office assistance (fielding phone calls, supply ordering, running errands, arranging messengers as needed)
  • Perform general administrative duties daily to ensure the floor and office run smoothly
  • Heavy calendar management
  • Answering phones, relaying messages, opening/closing the office and coordinate all meeting details
  • Manage supplies for the office
  • Work with outside vendors, maintain stock and organize all office supplies as well as catering, beverages, and plants
  • Maintain logs/records; subscriptions, dealer list, courier list, employee lists & intranet extension list updates
  • Provide personal/business support to several senior members of the London office
  • Facilities Support: coordinate repairs, and liaise with building management, some technology support, coordinate plumber/electrical work, etc
  • To be a point of contact for all clients by email /telephone or verbal instruction and ensure that any instructions or requests are dealt with in a timely fashion, passing that information to the relevant in house department accurately, and liaising closely with Office Coordinator
  • Managing of all inbound and outbound deliveries via Reception. Maintaining accurate records and following the correct procedures relating to the security and notification of deliveries
  • Booking passenger cars and couriers, maintaining accurate records of these bookings, and passing on accurate billing information
  • Ensuring that the correct and complete handover of information is always maintained between the various front desk personnel including Security and Runners, and scheduling
  • Maintaining a tidy reception area
  • Fire Marshall in charge of the ground floor and knowledge of all health and safety and fire procedures
  • Exceptional customer service
  • Computer literate. In particular, very good working knowledge of Microsoft Office (Word, Excel and Outlook)
  • Previous experience of managing a switchboard
  • Experience of maintaining a security access system is desirable
  • Able to remain calm and effective in difficult situations
  • Problem Solver

Cashier / Office Assistant Resume Examples & Samples

  • Handles customer complaints, when necessary, refers dissatisfied customers to the appropriate individuals for resolution
  • FSA – Flexible Spending Account
  • Life Insurance
  • Ambassador Program - Friends and Family pricing
  • MileOne is an equal opportunity employer and we maintain a drug free working environment
  • Assist the Head of Buildings Services in planning, organising and overseeing several major refurbishment projects in both our Integrated Advertising building and at one or more of our Film VFX buildings
  • Liaise and follow up with the core project team and other key stakeholders at Framestore
  • Organise meetings with contractors and suppliers and chase up quotes
  • Help to update the budget, keep track of costs and enter them in the project spreadsheet
  • Work with Moves and Changes department and other members of staff where re-organisation of desks/seating is required
  • Keep track of the schedule and flag any delays/issues to the Head of Buildings Services
  • Ensure internal milestones are met within the schedule
  • Organise regular meetings with the core project team, take notes and follow up on action points
  • Strong communicator - able to liaise with people at all levels of an organisation, both internally and externally
  • Positive 'can-do' approach to work
  • Able to work on own initiative but also as part of a wider team
  • Intermediate level computer skills - you will be required to contribute to budgetary spreadsheets, raise purchase orders etc
  • Proven experience in assisting in the running of projects to tight deadlines
  • An interest in or previous knowledge of the VFX industry
  • Assist in providing relief for receptionist at lunch and breaks
  • Pick up, sort, and distribute incoming and outgoing mail and packages
  • Purchase items and process invoices
  • Stock items in kitchens and supply hubs
  • Stock paper boxes to copier rooms (heavy lifting)
  • Assist with set-up and clean-up of company-wide catered meals on Mondays and Fridays
  • Maintain conference room supplies and furnishings
  • Assist in maintaining kitchens with great attention to detail and cleanliness
  • Assist with facility repairs and maintenance
  • Interface with building management and all facilities vendors (janitorial, security, and others)
  • Work with MS Outlook, Word, and Excel to create and update documents
  • Perform tasks and special projects as needed
  • Exceptional customer service skills and a professional, personable demeanor
  • Problem-solving and critical thinking skills
  • Outstanding initiative, a strong work ethic, and a team orientation
  • Impeccable attention-to-detail and personal organization
  • Impeccable integrity and professionalism
  • Minimum one year of experience preferably in the hospitality industry or a professional corporate environment
  • Familiarity with Microsoft Outlook, Word, and Excel
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks
  • 2+ years of previous Administrative experience
  • Microsoft Office/Suite proficient experience
  • Working knowledge of Visio
  • Processes daily mail including receiving, sorting and distributing incoming and outgoing mail (certified letters, USPS, FedEx, UPS, etc.); track overnight deliveries
  • Heavy volume of copying and binding of financial statements, presentations and proposals; maintains inventory of supplies needed for binding; reviews work for quality and accuracy
  • Assists professional staff with the scanning of documents to PFx Engagement binders
  • Operates and maintains various office equipment; stocks paper in copy machines and printers daily; changes toner cartridges; maintains inventory of necessary toner for each copier, fax machine and printer
  • Maintains lunchrooms; supplies in the lunchrooms; bi-weekly refrigerator cleaning
  • Maintains training/conference rooms; work rooms and hoteling offices/cubicles; reviews training/conference room schedules for meetings and events and set-up accordingly
  • Assists Office Manager with responding to facility related requests and enter them into building office database for service
  • Provides relief receptionist support for lunch/breaks or absences; greet visitors; schedule conference rooms when necessary
  • File maintenance
  • Minimum of 1+ years of related experience required

Buying Office Assistant Resume Examples & Samples

  • Order entry into our POS system
  • Constant e-mail communication with buyers and vendors
  • Checking order confirmations
  • Placing orders on behalf of the buyers
  • Handling damages and RTVs
  • Assorted store tasks
  • Strong problem solving skills with the ability to make independent decisions and use good judgment
  • Highly organized and process oriented with strong attention to detail
  • High level of professionalism and ability to prioritize multiple tasks in a fast paced environment
  • Computer proficiency, including Word, excel, Outlook and Power point
  • Ability to prioritize and organize large volumes of work to ensure completion wit in deadlines
  • Great at follow thru and follow up
  • Able to start ASAP
  • Facilities responsibilities
  • Experience with trouble shooting printers, setting up computers, and associated peripherals
  • Experience in ordering supplies and maintaining inventory levels
  • Exceptional client service and interpersonal skills
  • Able to work with minimum supervision
  • Flexibility to work occasional overtime to meet deadlines

Office Assistant\pa to VP Resume Examples & Samples

  • Experience in planning and knowledge of IT project
  • Bi-lingual French, English
  • Confident, proactive, flexible approach
  • Must be able to work independently and have demonstrated ability to use initiative
  • Professional manner
  • Excellent time management, organisational and project management skills

Accounts / Office Assistant Resume Examples & Samples

  • Carry out cash and bank reconciliations
  • Prepare and file tax returns
  • Assist with the week, month and year end accounts process as required
  • Carry out general office administration duties
  • Carry out front reception and secretarial duties
  • Schedule client and internal meetings
  • Carry out any appropriate ad hoc assignment as required
  • Minimum of 1 to 2 years' accounts and office assistant experience
  • Excellent communication skills - both verbal and written
  • Positive, personable, motivated and adaptable
  • Answering incoming phone calls and reporting results of high school games
  • Accurately and quickly transcribing reported score information to Data Center collection mechanisms
  • Make outgoing calls to schools, coaches, member newspapers, and other media organizations to collect missing scores
  • Search internet sites for scores and schedule related information
  • Make outgoing calls to schools and other athletic related organizations to collect team schedules and tournament pairing information
  • Input collected schedule information into Data Center sports database
  • Update Data Center sports database with school and coach contact information
  • Answer incoming phone calls and report election results
  • Accurately and quickly transcribe or input election result information into election database
  • Utilize internet to obtain election results
  • Make outgoing phone calls to election stringers to ensure timely capture of election night information
  • Assist in preparation of informational mailings to election stringers
  • Ability to navigate Internet
  • Basic understanding and ability to use Excel spreadsheet software
  • Ability to quickly and accurately enter large volumes of data using computer
  • Self-directed and able to work effectively with others in a fast pace environment
  • Basic knowledge of high school sports and the elections process

International Bureau Office Assistant Resume Examples & Samples

  • Provide day-to-day administrative support to the Editor, Finance and Administrative Manager and the journalistic staff
  • Organise travel bookings including flight, hotel and car pick up arrangements
  • Handling documentation
  • Handling phone calls, if necessary
  • Support joiners, movers, leavers process and updating of HR data
  • Handling office petty cash
  • Help organise the logistics of training courses/office events
  • Perform ad hoc tasks as required
  • First point of contact for Team Mates’ questions
  • Trouble shoot for a wide variety of Admin/Facility/IT issues that could come from all corner of the organization
  • Be "the face/voice" of UA with a goal of delighting our internal and external customers
  • Ideally educated to degree level or 1 or more years related experience; or equivalent and related experience
  • Ideally from within the Sporting Goods industry or has a keen interest in sport
  • The ideal candidate should also demonstrate a strong track record of achievement and progression and be ready to take the next step to greater responsibility
  • A self-starter who can demonstrate the drive and ambition that fits with the UA culture and pace of change!
  • Strong Interpersonal skills & demonstrable track record of good Relationship building
  • Ability to work cross-functionally with other areas of the business
  • Team Player. Loves being part of a team, both leading and serving; demonstrated deep commitment to colleagues
  • Humble & Hungry. Confidence without arrogance; driven to continually “up their game" regardless of prior successes
  • Unparalleled Integrity. In good times and bad, lives the UA Way; takes ownership for mistakes; delivers tough messages directly; doesn’t “back-channel”
  • Action Oriented. "Can do" and "does do" attitude; authentically engaged with people and situations. Commits to stretch goals and delivers; holds self to highest performance standards
  • “Gets” Under Armour. Passionately embraces the challenge and effort to keep UA unique; committed to go the extra mile to build/protect the brand
  • Dutch HBO-MBO
  • Proficient in Dutch and English
  • Banking/Blue chip experience preferred
  • Solid secretarial skills base
  • Strong experience in supporting senior individuals - preferred
  • Excellent Microsoft Office skills, including: Word, PowerPoint, Excel and Outlook
  • Solid knowledge of CS policies, systems, processes and key contacts eg, MyAccess, GARS, TALT, MyPerformance, MyShop, MyT&E, CERF, Spider, IT support, etc
  • Accurate and quick typing skills with keen ability to proof read work
  • Basic understanding of Investment Banking Division and products
  • Must have specialized/technical training or a combination of equivalent experience/education
  • Must possess a minimum of 2 years of administrative / office support experience
  • Must possess accomplished general office and organization skills
  • Must be able to operate, maintain and demonstrate varied office equipment
  • Typically possesses experience troubleshooting IT issues for classroom equipment
  • Demonstrated experience responding to and routing internal and external customer calls/inquiries as well as receiving visitors
  • Typically possesses experience establishing, organizing, and maintaining complicated unit filing systems, logs, statistical data and other records
  • Typically possesses experience with Bluejeans software
  • Must be able to understand and apply University policies and procedures
  • Must be able to maintain confidentiality and handle sensitive information
  • Able to work a flexible work schedule and adjust hours as needed for coverage
  • Demonstrated ability to work independently and in a team environment
  • Demonstrated ability to exercise initiative and perform well under pressure with minimal supervision
  • Demonstrated ability to maintain a high attention to detail and quality of work
  • Prepare classroom A/V equipment for daily usage. Start/up, troubleshoot IT issues
  • Trains and assists others in the use of office equipment. Operates and maintains office machines (e.g., replaces ribbons, paper, toner) and may troubleshoot minor problems. Reports malfunctions and /or arranges for maintenance and equipment repair
  • Performs assistance to students, faculty, staff and visitors. Resolves problems and follow-up to ensure full customer satisfaction without unnecessarily referring to other staff members
  • Uses or more standard software packages to enter, store, process and retrieve electronic data
  • Receives visitors and ascertains pertinent information. Answers telephones and provides information or refers calls .Takes and delivers messages. Schedules appointments and maintains calendar(s)
  • Prepares and processes correspondence, reports, course materials and/or other documents that are complex and/or highly specialized. Proofs own work for accuracy and completeness. Ensures critical deadlines are met. May schedule and oversee others involved in similar tasks for critical or high volume projects
  • Assembles and organizes data from difference sources for internal reports and special studies. Determines software format and layout for optimum results
  • 3 years of administrative / office support/ IT support
  • Knowledge and experience in unit or departmental systems and procedures
  • Experience in Higher Education
  • Experience in Windows 7, MAC OS, Web Ex.,
  • Experience with Bluejeans
  • Act as the main internal and external contact for enquiries and issues regarding the office and its functioning
  • Maintain supplies of office equipment, including IT and stationery
  • Maintain the condition of the office and liaise with the building management on any necessary repairs
  • Act as first point of contact for incoming inquiries and directs to correct person or department where relevant
  • Assist the commercial team with diary management, travel arrangements, meeting preparation where necessary
  • Be proficient in a range of office software, including Microsoft Office and Google Docs
  • Have strong verbal and written communication skills
  • Keep general areas of the office clean and tidy at all times
  • Ensure the kitchen is clean and dishes are washed periodically
  • Ensure trash is cleaned out after breakfast, lunch or any other event to avoid bad smells and odors
  • Carry out periodical checks on all visiting areas/meeting rooms and ensure they are clean and tidy
  • Prepare refreshments (tea, coffee, water, biscuits, etc.) for meetings
  • Make and serve tea/coffee to guests and executives
  • Available to receive vendors during delivery times
  • Ensure that all main entrances to the offices are closed after official working hours
  • Ensure all electricity is switched off after official working hours
  • Portray a professional image at all times by providing a courteous service
  • Deliver documents across different floors and to dispatch team as appropriate
  • Assist with other duties in the office, as requested by the immediate supervisor, when workload permits
  • Provide support to other office messengers during busy periods, if workload permits
  • A High School Diploma
  • A minimum of 2 – 4 years
  • Exposure of working within a multi-national multi-cultural corporate environment Skills
  • Good English communication skills, knowledge of Arabic is preferable
  • Ability to communicate in an effective manner
  • Presentable, friendly and well groomed/dressed

Ticket Office Assistant Resume Examples & Samples

  • Process walk-up ticket sales at the McKechnie Field Box Office using the tickets.com
  • Answer all incoming phone calls to the ticket extension and return all voicemails
  • Process all completed new and renewal season ticket orders in tickets.com
  • Keep an updated database of all season ticket holder paperwork and information
  • Assist with any ticket requests, relocation requests, or customer service issues
  • Assist in the execution of printing and mailing season ticket orders
  • Work the will call window on selected games
  • Provide exceptional customer service to all customers
  • Print and sort will call orders each game
  • Assist in the processing of group ticket orders
  • All other duties as assigned by supervisor
  • Coordinates all of the functions, duties and responsibilities for the daily operation of the office
  • Cooperates with the staffer to collect new patient information and helps schedule staff based on skill level and care needed
  • Assists with problems that may occur within the daily operation of the office
  • Insures compliance with departmental and hospital Policies and Procedures
  • Takes phone inquiries from clients as needed
  • Supports the staffing person in meeting client needs through creative staffing
  • Verifies that the master schedule is up to date
  • Maintains a current client roster and assigns chart numbers to all new clients
  • Completes a monthly census report in a timely manner
  • Mails out Service Agreements and Employment Finders Fee forms
  • Sends information letters to clients as requested
  • Verifies time cards with the master schedule for an accurate payroll
  • Sends out bills for the services rendered every four (4) weeks
  • Copies checks received and attaches the checks to the bill for credit to the department
  • Adheres to Personnel Policies and Procedures
  • Dresses professionally
  • Reports all untoward staff behavior to the Director
  • Supports Verdugo Hills Hospital at all times through positive interactions with clients and staff
  • Is open to change, is flexible and accepts new Policies and Procedures in a positive way
  • Is involved in the conduction of orientation for the department
  • Accepts guidance and direction from the Director
  • Takes call as scheduled to cover the program
  • Willing to perform related duties as assigned
  • Must be available to work a schedule of 8:30AM – 5:30PM
  • Proactive in identifying and solving problems a plus
  • Ability to lift 20 pounds

Receptionist / Continuity & Office Assistant Resume Examples & Samples

  • Professional appearance a must
  • Outgoing and great team player
  • Able to lift up to 25 pounds
  • Assist with reception duties when needed
  • Helping arranging lunches for office meetings
  • Generate expense and claim form submissions
  • Assist with administrative office tasks including printing, filing and data entry
  • Update CRM system with new contact information
  • Work closely with the administration team to ensure the smooth running of the London office
  • Assist with the development and co-ordination of company events
  • Support Admin team with ad hoc tasks
  • Support visiting international employees with all necessary arrangements
  • 1 - 3 years of previous administrative experience in financial services or the corporate sector, with some exposure to PA tasks and responsibilities
  • Previous experience with international travel arrangements, including visas, transfers is an advantage
  • Strong Microsoft Office knowledge
  • Typing speed of at least 65 WPM
  • Previous experience with organising events is an advantage
  • Good communication skills, particularly with regards to telephone and email
  • Outgoing "can-do" attitude and friendly personality
  • Must have the right to work and live in the UK without restriction

Firm Management Office Assistant Resume Examples & Samples

  • Provide overflow coverage to all senior Executive Assistants and be able to step in and provide high-level coverage for senior management working on the Executive Floor
  • Ability to hot desk during holiday/sickness cover as required – having built an understanding of each of their roles and relevant executive requirements.Ensure handover notes are kept up to date for ease of coverage
  • Provide secretarial and administrative assistance to support team members within Firm Management
  • Act as a point of contact for Chairman of MSIP when he is in London for Board/Committee meetings. Liaising with CoSec to ensure flawless coverage
  • Point of contact for overseas senior executives visiting London - assisting FM visitors and their requirements; floor access, catering, IT etc
  • Automatic phone cover across the floor with concise messaging
  • Act as central co-ordination for all Firm Management event i.e. Off-sites, client entertaining, community affairs – GVM and any ad-hoc events
  • Scheduling of external candidate interview schedules for senior BU’s
  • Arrange internal office moves/new starters and transfers
  • Point of contact for 11th floor room booking enquiries
  • Coordination of floor maintenance/cleaning/IT testing
  • Ad-hoc administrative support; printing, binding, research, meeting room confirmation
  • Stationery ordering and coordination/responsibility for FM print room (organisation and supplies)
  • Maintaining central archive/filing system
  • Sourcing/printing of newspaper articles/reports: MS Research, FT,WSJ/Clifford Chance/McKinsey etc. (FACTIVA)
  • General daily printing
  • Adding business cards to contacts
  • Ensure printers are filled every night before leaving
  • Ad-Hoc responsibilities/Project work: EOC, EMC, ALP, Marco Management and VCCH
  • Pro-active ‘can do’ approach; ability to use own initiative and judgement, confident to work alone
  • First class attitude, level of service and someone who takes full ownership of their position/role
  • Loyal and honest; discreet, highly professional manner, mature attitude to the working environment
  • Flexibility to adapt to different roles, tasks and working hours
  • Strong team player; develop good working relationships with other Assistants both domestically and internationally, within the team, externally and across the Firm
  • Articulate; an effective communicator, extensive verbal and written interaction
  • Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively professionally and efficiently
  • An experienced, confident, friendly, personality required, who is able to liaise with people on all levels to achieve work goals
  • Highly organised and capable of multi-tasking to meet deadlines and persistence to follow up on outstanding items as necessary
  • Flexibility, excellent time management and prioritisation skills
  • Attention to detail; clear and concise written and verbal communication
  • Creative thinking; help devise and maintain processes to facilitate an organised environment
  • Skills; Word/PowerPoint/Excel/Outlook/CRM and all other Microsoft applications, FACTIVA, minimum 50 wpm typing
  • Professional experience with a medical front desk
  • Experience making copies
  • Insurance verification experience

Physician Office Assistant Resume Examples & Samples

  • Ability to handle acutely ill patients in stressful situations with a positive demeanor
  • Experience in an administrative role
  • Prior healthcare industry experience
  • Excellent organizational skills and ability to prioritize and multitask
  • Able to work independently and is self-motivated
  • Resourceful and good problem solver
  • Demonstrate confidentiality, common sense and sound judgement
  • Ability to effectively handle pressure
  • Team player, able to work effectively with staff at all levels
  • Working knowledge of Microsoft office applications: eg Word, Excel, Power Point & Outlook, along with the ability to learn and use new software programs
  • Given nature of job, will be required to have a flexible work schedule
  • 3-5 years of experience in an office environment
  • Experience working in the financial management industry would be an asset
  • Prior administrative experience
  • Knowledge or experience in mortgage, sales, customer service, telemarketing, and/or real estate
  • Familiarity with Lotus 1-2-3, Microsoft Excel and Word

Temporary Office Assistant Resume Examples & Samples

  • Associates or bachelor’s degree preferred
  • Administrative or office experience working in a professional environment
  • Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously
  • Ability to work independently in a fast-paced environment with general supervision. Must be proactive, have good follow through skills and work effectively as a team player
  • Ability to complete work projects with speed and accuracy, often under pressure and/or short deadlines
  • Demonstrated proficiency with Microsoft Office products
  • Experience with CRM and database programs
  • Demonstrate reliability in attendance and work performance
  • Performs other duties and miscellaneous special projects as assigned

Procurement / Office Assistant Resume Examples & Samples

  • PURCHASE ORDER AND INVOICE PROCESSING: Assist with purchase order setups and invoice submittals
  • PHONES AND VISITORS: Answer phones and greet visitors. Monitor entry of all guests/visitors and buzz them in
  • RESPOND TO REQUESTORS: Process incoming mail and phone calls, and direct requests to the appropriate staff member. The USC Shoah Foundation Institute receives a tremendous number of requests of various types that come to the Institute via phone calls, mail and emails from people all around the world. Requestors include Holocaust survivors, interviewees from the Archive, family members of interviewees, donors, scholars, educational partners, the general public and many others
  • SHIPPING/MAIL REQUISITIONS: Provide shipping assistance and coordinate mail requisitions
  • SUPPLIES: Maintain inventory of office supplies and print materials (letterhead, envelopes, business cards, note pads, shipping labels, buck slips) and coordinate orders to keep office supplies and print materials in supply for staff use
  • PAYMENT STATUS CHARTS: Maintain department charts for tracking purchase order set-ups, miscellaneous orders and invoice payments
  • EXPENSE REPORTS: Prepare and submit DVQEs as needed
  • SPECIAL PROJECTS: Various special projects, as assigned, to assist other staff members
  • On-site parking included** Responsibilities
  • Checking e-mails daily and filing in correct sub folder
  • Maintaining customer details
  • Maintaining order quotations & invoices via spreadsheet
  • Typing out quotes, invoices and prices for director to check and submit to client
  • Maintaining the filing system and keeping organised and up to date
  • Updating the holiday spreadsheet
  • First point of contact; answering the phone and taking messages
  • Dealing with post, stationary ordering, and printing
  • Updating social media and company website
  • Matching purchase order forms with invoices and ensuring invoices have correct information included
  • Monthly reconciliation of suppliers statements
  • Producing reports on excel from SAGE with balance for director to pay suppliers every month
  • When payments have been made, update in spreadsheet
  • Reconciliation and checking of discrepancies
  • Checking market competitors
  • Process contractors details and their timesheets
  • Monthly completion of tax returns and completion of payment confirmations
  • Match receipts with payments made from suppliers lists
  • Reconciliation of weekly bank statements
  • Payment of contractor and settlement of their account
  • Perform administrative duties for executive management, such as screening calls; managing calendars; making travel, meeting and event arrangements
  • Assist with financial and HR administration, tracking, and reporting
  • Assist with overflow work from operations personnel, and fill in for the office receptionist as needed
  • Perform various Internet research functions and use word processing, spreadsheet and presentation software
  • Filing and data entry
  • Manage basic client and vendor relations
  • Assist in special events planning, including coordination, communication, and administration

Office Assistant / Asistente Administrativo Resume Examples & Samples

  • Assist management in all procedures and internal and external efforts
  • Control and processes expenses and requests reimbursement
  • Manage phone calls and meetings with suppliers and customers
  • Perform administrative activities related to customer service
  • Manage files, supplies and office resources
  • Develop Sales reports
  • Administrative activities related to sales and marketing
  • Support marketing with management and tracking of Product Consigment and/or write-offs
  • Assist management in monitoring the order and cleanliness office
  • Accept and complete projects and other duties as assigned by General Manager
  • Must possess a minimum of 3 years administrative experience performing a role substantially similar to the essential functions of this job description
  • Demonstrated knowledge using ERP systems, preferably Oracle
  • Demonstrated advanced fluency in English (Written, read and spoken)
  • Demonstrated strong and effective verbal, written, and interpersonal communication skills
  • Must demonstrate an attitude of service and good presentation
  • Intermediate computer skills including outlook, word and excel
  • Ability to use own initiative and ask questions where required
  • Ability to solve practical problems and deal with a variety of situations for which there may be little precedence
  • The individual must have excellent interpersonal, organisational and communication skills
  • Reception management and hospitality – answer phones and direct calls, meet and greet visitors
  • Assist with managing incoming and outgoing mail, deliveries, and FedEx/UPS shipments
  • Assist with internal office events including meetings, luncheons and trainings on an as-needed basis
  • Maintain a clean and inviting workspace
  • Help with small projects and general assistance
  • Managing all office communication across head offices
  • Supporting the Supports the Ad Sales, Finance and Channel Directors based in Romania with travel, expense and diary management when required
  • Supports CM and visiting team members with local logistics
  • Coordination with finance regarding billing and invoice payments for services
  • Supports the marketing team (under Channel Director) with administration, including the accurate raising and processing of POs to ensure timely processing for the Finance Director
  • Liaison with agencies and suppliers as required across the region for sales and marketing teams
  • Additional ad-hoc duties as required

Junior Office Assistant Resume Examples & Samples

  • General support for Soft and Hard Services including, general admin duties, lease admin, analytical comparison, health and safety
  • Assistance with access passes and security
  • Field and log calls to the Facilities Helpdesk
  • Dealing with ad-hoc Facilities requests, escorting contractors, liaising with the Postroom and Reception teams
  • Skilled in Microsoft applications software (Outlook, Word, Excel, PowerPoint would be an advantage
  • Excellent written and verbal communication skills; able to communicate confidently
  • Demonstrates strong customer focus
  • Demonstrates an adaptable and flexible attitude
  • Is dependable and works collaboratively within a team
  • Ability to work in a busy and pressured environment, able to work on own initiative
  • 2+ years of related Administrative experience
  • Microsoft Office/Suite proficient (Word, Excel and Access)
  • Excellent communications skills (written and verbal)
  • Arts or Educational background

Office Assistant to the Ciso Office Assistant Resume Examples & Samples

  • Must possesses an Associate’s Degree or combined experience/education as substitute for minimum education
  • Must possess a minimum of 2 years of administrative, clerical and/or secretarial experience
  • Typically possesses 3 years of general office experience in a university setting with some supervisory experience
  • Must possess experience managing and maintaining an executive’s calendar
  • Must be proficient with Microsoft Office Suite (including Word, Excel, Outlook and PowerPoint)
  • Must have experience with heavy calendar management
  • Demonstrated experience answering phones, scheduling appointments and maintaining calendars
  • Demonstrated experience working in a multi-task environment, taking direction from multiple staff with minimal supervision
  • Strong written and communication skills
  • Demonstrated strong personal mastery, including ethics, interpersonal skills, and engage in continuous learning
  • Performs a variety of moderate to complex clerical functions, as assigned, which may include: researching data, proofreading, editing, preparing and processing correspondence, reports, other documents, establishing and maintaining unit files, word processing, entry and retrieval of electronic data, processing printed documents, calculating, verifying and posting financial information, preparing and issuing bills, statements, receipts, checks and other documents, scheduling appointments, maintaining calendar(s), receiving visitors, answering telephones and providing information or referring calls, as appropriate, taking and conveying messages, establishing and maintaining logs and other records, processing incoming and outgoing mail and packages, sending and distributing fax messages, monitoring inventory and ordering unit supplies, or other duties of comparable complexity
  • Assist the CISO with scheduling of meetings and handling logistics associated with those meetings. Handle purchasing, travel and tracking the department budget
  • Provides repair and maintenance services for a variety of office machines and leads and trains other employees in operation and maintenance of these machines which may include: typewriter, computer and printer, calculator, photocopier, fax machine, telephone, switchboard, postage meter, scales, etc. Reports more serious malfunctions and/or arranges for maintenance and repair by authorized service representatives
  • Compiles and submits timesheets, as required. Resolves routine problems in work area
  • Provides backup support and relief coverage within unit, as needed
  • 3 years of office experience in a university setting
  • Advanced Microsoft Outlook skills
  • Answers phone lines and directs callers and visitors
  • Copying and binding of financial statements, presentations and proposals; reviews work for quality and accuracy
  • Responsible for sending daily FedEx shipments
  • Receives packages from various delivery services
  • Maintains record management of files
  • Maintains kitchen and office supply room, including ordering and stocking of product
  • Provides proof reading support as a member of the regional administrative team
  • Provides back up support as needed with the regional word processing team
  • Manage various H&WS functions at EY sites, providing consistent, quality, and cost-effective services. Apply leading knowledge to protect the firm's assets and image, by maintaining a safe, functional and productive work environment
  • Gain an understanding of daily work routines and procedures such as mail, filing, supplies, etc
  • Set-up and prepare in-office hoteling workspaces and meeting spaces (audio and visual equipment for meetings, food and beverages, etc.)
  • Coordinate video teleconferences by reserving the equipment and space needed, and confirming peripheral equipment is compatible with all sites, and is operational prior to meeting start time
  • Help with other facilities and hospitality functions as necessary
  • In-depth knowledge of systems, tools and procedures related to office maintenance, hospitality, meeting and in-office hoteling services
  • Ability to learn and use EY Reserve and EY Workplace system tools
  • High School diploma, or equivalent experience
  • Provides customer service to members and guests in person and on the telephone by offering assistance, information, directions, etc
  • Answers incoming calls, transfers calls and takes messages as needed
  • Assists Accounting Department by preparing and processing daily cash sales and receipts
  • Provides assistance to other departments by performing various duties including making bank deposits; updating spreadsheets or databases; filing; copying; collecting and reviewing new hire paperwork and conducting orientation
  • Maintains an orderly work area by organizing workspace and maintaining general supplies
  • Acknowledges, greets and thanks all members and guests
  • Implements and supports all AGC initiatives and programs as requested by management
  • High school diploma required (2-Year college degree preferred) or equivalent combination of education and experience
  • Ability to operate the following equipment: computer, copier, fax and postage machine
  • To perform this job successfully, an individual should type 45 words per minute
  • Valid driver’s license is required
  • 2+ years of experience in a Healthcare environment
  • Thorough understanding of billing and information systems
  • Knowledge of Medical terminology and HIPPA requirements
  • Working knowledge of Electronic Medical Record (Athena)
  • Experience the with organization of Medical Charts
  • Knowledge of insurance coverage systems, including but not limited to: co-payments, referrals, HMO, PPO and capitated products
  • Assists in preparing and processing correspondence, reports, course materials and/ or other documents. Types or word processes forms and documents of varying length and content
  • Enters and retrieves electronic data. Processes printed documents
  • Totals, verifies and posts financial information. Prepares and issues bills, statements, receipts, checks and other related documents
  • Receives visitors and ascertains pertinent information. Answers telephones and provides information or refers calls. Takes and delivers messages. Schedules appointments and maintains calendar(s)
  • Maintains unit files, logs and other records. Enters data into electronic files, databases, and/ or spreadsheets, as needed
  • Processes incoming and outgoing mail and packages. Sends and distributes fax messages
  • Receives visitors and ascertains pertinent information. Provides visitor with necessary information and/or directs visitor to specified destination
  • Answers telephones and provides information or refers calls. Responds to questions about department operations, as appropriate
  • Assists in preparing department documentation and supporting department events, as needed
  • Performs a variety of routine clerical tasks. Processes incoming and outgoing mail and packages. Maintains electronic record logs for various activities. Schedules appointments and maintains calendar(s)
  • Monitors inventory and orders unit supplies. Maintains adequate stock of supplies. Assists in receiving, storing, and distributing supplies
  • Assures that front office area is clean and orderly
  • Order office supplies and snacks
  • Facilitate catered lunches
  • Maintain common areas - supply/it room, kitchen, bathrooms, water plants
  • Main office contact for Gerry building
  • Manage company happy hours and events, i.e. sample sales
  • Sign for all packages and handle operator line for Alliance
  • Assist office executives as needed
  • 1 year professional work experience, preferably in an office
  • Basic knowledge of computer programs – Word, Excel, etc
  • A bachelor’s degree is preferred
  • To oversee the functionality, integrity, safety and cleanliness of a large, downtown multi-suite office space with 65+ employees
  • To act as the employees’ primary point of contact for office-related questions and queries
  • Maintain office conference room and meeting calendars
  • Strategize, plan and executive multiple annual employee events (lunches, dinners, happy hours, celebrations and annual charity fundraisers and annual holiday party)
  • Serve as the primary point of contact for almost all vendors and for office-related maintenance and improvements (cleaning crew, general contractor, building supervisor, etc.)
  • Walk the office space multiple times a day to seek out issues, to initiate conversations with employees to seek out ways to improve the office and office environment
  • Schedule routine maintenance and testing for office supplies, hardware and kitchen appliances and function
  • Stock and maintain office snack bar and beverage bar within budget
  • Track all admin-related spending and costs
  • Handle all office postage and FedEx
  • Manage all employee parking/SunRail accounts
  • Ensure constant cleanliness of Launch That office kitchen, breakroom and conference room, including wiping down and keeping tables, sinks, refrigerators and countertops clean
  • Ensure all office visitors are taken care of in a polite, professional manner
  • Manage the use and maintenance of company bikes
  • Maintain Intranet listings of employee birthdays and calendar of events
  • Maintain employee phone database for emergency text messaging system
  • Manage some company accounts (Uber, Juice bikes, etc.)
  • Provide as needed admin support such as business licensing, office supplies, office cleaning, etc., for sister companies and other ventures
  • Stock and maintain office supplies, including staff business cards
  • Maintain office-related records and files
  • Perform other duties and responsibilities as directed by the CPO
  • Certified Notary
  • Experience with either Human Resources or payroll/accounting
  • Previous experience working within a work environent where change was embraced
  • Ability to write professional documents and correspondence
  • Stocking and maintaining supply cabinets and advise supervisor when supplies need to be reorder
  • Checking and supplying the copiers and printers with paper on a daily basic
  • Keeping the copy area, the kitchen and the pantry areas clean and organized and spot check them during the day
  • Cleaning microwaves daily and refrigerators once a week
  • Keeping track of kitchen supplies and reporting any needed supplies to supervisor
  • Assisting with conference room set ups for meetings
  • Handling light maintenance project
  • Assisting with clerical projects
  • Performing other job-related duties as requested
  • 3+ years of general cleaning and office experience
  • Ability to read labels, directions, etc
  • Working knowledge of Windows and MS Outlook
  • Degree with good academic record
  • Previous office or administrative experience preferred
  • Experience with MS Office (including Word, Excel, and PowerPoint) and Google Mail/Calendar
  • 1+ year of Clerical experience in a Medical Office setting
  • Customer service / patient oriented
  • Working knowledge of EMR

Internship Office Assistant Within Marketing Department Resume Examples & Samples

  • Helping the Executive Assistant with managing the Chief Marketing Officer's agenda
  • Welcoming guests and providing the necessary technical support and materials for appointments and meetings
  • Managing travel arrangements (through the company’s travel agency) for the Chief Marketing Officer
  • Performing general daily duties to include but not limited to: photocopying, faxing, emailing, reviewing and editing of documents, filing and record keeping
  • Typing various correspondence, research and gather materials, assemble reports, and maintain and retrieve database information
  • Fashion week office support and fashion show onsite support
  • Monitoring all back-office equipment and ensure everything is in perfect working order
  • Prepare and process correspondence, reports, course materials, and/or other documents that are complex and/or highly specialized. Ensure critical deadlines are met. May schedule and oversee others involved in similar tasks for critical or high volume projects
  • Assemble and organize data from different sources for internal reports and special studies. Determine software, format, and layout for optimum results
  • Proofread work of others for spelling, grammar, and punctuation. Edit content as requested
  • Use one or more standard software packages to enter, store, process, and retrieve data
  • Calculate, verify, and post financial information. Prepare and issue bills, statements, receipts, checks, and other related documents. Reconcile financial records and research and resolve discrepancies
  • Establish, organize, and maintain complicated unit filing systems, logs, statistical data, and other records
  • Investigate problems and complaints and resolve those which fall within established policies and procedures
  • Receive visitors. Answer telephones and provide information or refer calls. Take and deliver messages. Schedule appointments and maintain calendar(s)
  • Monitor inventory and order unit supplies. Authorize equipment and supply expenditures within predetermined limits
  • Process incoming and outgoing mail and packages
  • Train and assist others in the use of office equipment. Operate and maintain office machines (e.g., replace ribbons, paper, toner). Report malfunctions and/or arrange for maintenance and equipment repair
  • Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time
  • Benefits: dental and vision plans, tuition assistance for our employees and their families, paid time off, flexible spending accounts, 2:1 retirement plan contributions, child care centers and up to $50,000 housing subsidy. And because we are a qualifying public service organization, you may qualify for Public Service Loan Forgiveness (PSLF) for educational loans. Don’t believe us? Visit benefits.usc.edu
  • Career Growth: We are the largest private employer in Los Angeles offering tremendous development opportunities in multiple fields and industries. The Trojan Network connects current and previous members of the Trojan family to create an endless professional network
  • 2+ years of experience as an Office Assistant
  • Knowledge of mail handling / scanning/receptionist procedures and protocols
  • Knowledge of computer equipment, multiple system applications and vendor software
  • Associate’s degree preferred or comparable work experience of 3+ years in advanced administrative activities; preferably in the financial services industry
  • Advanced computer skills including: Outlook, Word, Excel and PowerPoint
  • Ability to learn specific industry software
  • Excellent organizational skills - ability to anticipate and prioritize daily workflow to effectively meet deadlines. Ability to work independently in a fast-paced team environment with minimal supervision
  • Strong team player mentality – willing to pitch in and help other team members whenever and wherever necessary. Flexible and highly adaptable
  • Strong written and verbal communications skills are a must. Excellent grammar, editing and proofing skills required. Attention to detail a must
  • Ability to take direction from various staff members and ability to effectively relate to others
  • Ability to tolerate peak workloads, multiple assignments and projects from multiple leaders, and produce results with accuracy and reliability. Ability to demonstrate a calm demeanor and retain composure in stressful situations

Admin Office Assistant Resume Examples & Samples

  • University BA/BS preferred (Business related and/or relevant experience)
  • 2-4 years of related work experience
  • Demonstrated advanced skills in Microsoft Office Software
  • Excellent planning and coordination skills
  • Ability to make well thought-out, informed decisions
  • Willingness to travel locally as per business needs
  • To support and coordinate Senior Sales Director tasks (organizing meetings, preparation of presentations, Outlook management etc.)
  • To support preparation and organization of adidas internal and external meetings, write the minutes of meetings and support the follow up
  • To ensure a high level of hospitality to most important guests (incl. KA customers) according to the adidas Group culture
  • To lead reception staff with aim for excellent company presentation by entrance
  • To support the local coordination of travel expenses reporting (Concur)
  • To organize the local coordination of travel arrangements and transportation for employees & guests
  • To support in all kind of administrational tasks (e.g. scanning of documents)
  • To take care of refreshments for the office, the kitchen corner and meetings
  • To deal and negotiate with suppliers
  • MS Office very good user skills (PowerPoint, Outlook)
  • English: advanced level, German: an advantage
  • Very good communication and strong organizational skills
  • Proactive approach, can do attitude and problem solving
  • Independence, flexibility, reliability
  • Negotiation skills
  • Live 3 C´s – collaboration, creativity and confidence
  • Ability to coordinate a small team / projects
  • Secondary / University education
  • Minimally 2 years experience in administrative position (Office Manager, Office Assistant or in administrational function, but also University graduate with potential
  • 20% Administrative assistance
  • Log incoming mail and checks
  • Ad hoc requests
  • Develop charts and tools for organization
  • Follow-up with home office on regulatory issues
  • Prepare paperwork and resolve paperwork issues
  • Maintain files and records in accordance with policy
  • Manage the flow of wholesalers in the office
  • 70% Client Service/Meeting Preparation
  • Make reminder calls and courtesy calls to clients
  • Schedule client appointments and prepare agendas/forms for appointments
  • Greet clients upon arrival
  • Maintain client management system
  • Mail client review packets
  • Follow-up with clients on gathering needed financial information
  • 10% Office Building Management
  • Pay office bills and balance checkbooks
  • Coordinate with housekeeping, landscaping, and repair people to make sure building is maintained
  • Plan and run client appreciation events
  • Purchase building supplies and office supplies/maintain records
  • Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
  • Establish relationships with industry people - agents, band management, labels representatives and venue management
  • Interface with agents and venues to verify availabilities and build a calendar of events
  • Manage internal documentation using internal booking systems, calendars and ticketing schedules
  • Prepares all presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external
  • Work closely with internal and external Box Office Personnel
  • Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
  • Schedule meetings, conferences and appointments; update calendar
  • Make travel arrangements and handle expenses
  • Multitask in a fast-paced environment and remain organized, with attention to detail
  • Compile expense reports
  • Coordinates, manages & maintains calendars/schedules and contact lists
  • Prepare Show Offers, Manage Venue Calendars, Route Dates and Tours
  • Confirming Shows and distributing the information to Staff and Venue Contacts
  • Building and maintaining physical binders and cloud folders (using Box) for national tours
  • Maintaining post-on sale reports for national tours
  • Sending show settlements out to Agents/Managers
  • Track down Opening Acts as requested
  • Management and tracking of outlet tickets and ticket reps in all markets
  • Assist with the management of box office equipment for Calgary events or large scale events nationally
  • Must have a minimum of 2 years experience, preferably in the Entertainment Industry
  • Professional level of verbal and written communication skills
  • Must have a high level of expertise in MS Office (Outlook, Word, Excel, Powerpoint and Access)
  • Possess a strong work ethic with a high sense of responsibility in an ever changing environment
  • Must be able to handle sensitive matters and exercise excellent judgment and confidentiality
  • Ability to work independently and within a team to juggle multiple prioritized tasks
  • Scanning client documents and uploading to client database
  • Processing financial statements, presentations and tax returns using high-speed copiers and scanners
  • Processing includes: digital imaging of black and white or color jobs, binding or assembling. Individual will need to become very knowledgeable on the use of the copying, printing and scanning capabilities of the machines
  • Printing tax returns from Global
  • May have word processing and data entry work
  • Familiarity with copy machines
  • Ability to pay attention to detail and follow directions/procedures required, as well as communicate effectively and work in a team environment
  • Requires the ability to stand or sit for extended periods of time

Office Assistant Processing Center Resume Examples & Samples

  • Bind and assemble final client deliverables that include tax returns and financial statements
  • Issue electronic versions of client deliverables
  • Sets up complex orders and performs multiple tasks at the same time, using automatic equipment capabilities (copier, scanner CD writer)
  • Produces work in accordance to pre-established priorities of internal customer projects
  • Coordinates incoming work load based on due dates and resources available
  • Use of multiple software programs for tracking workflows and preparing client deliverables
  • Works as part of an administrative team and provides back up as trained and necessary, per office requirements
  • May have data entry duties, and/or provide light word processing back up as needed
  • High school diploma/GED, some post high school education is preferred
  • Must have two or more years of prior clerical experience in a corporate setting
  • Knowledge of /or an interest in learning tax filing procedures and requirements at both the state and federal level
  • Average computer skills necessary, including basic typing/keyboarding skills and familiarity with Microsoft Office Suite
  • Experience with office machines, including high speed copier and multi-line phone required
  • Ability to pay attention to detail and follow directions/procedures required
  • Able to prioritize work flow and coordinate activities as needed, as well as communicate effectively with others and work in a team environment
  • Requires the ability to lift up to 20 pounds, stand or sit for extended periods of time
  • The ability to work overtime and some weekends as needed during high volume periods
  • Ability to work Monday - Friday, 5 days per week is a must (estimated 20 hours per week)
  • Computer and data entry skills required for photocopy & scanner operations, as well as time and billing entry
  • Experience with MS Office; Adobe Acrobat is a plus
  • Exceptional customer service, interpersonal, listening and communication skills
  • Professional demeanor and appearance is necessary at all times
  • Willing to work as an effective team player, but capable of working independently
  • Positive and organized approach to work is essential, as well as the ability to handle multiple tasks simultaneously
  • Reliability, flexibility and dependability are a must
  • Administrative: Performs various word processing and spreadsheet tasks with accuracy and in compliance as assigned. Facilitate daily mail duties, collection and distribution to include receiving and sending packages. Maintain inventory of office supplies and order office supplies under the supervision of the Office Administrator
  • Data Entry/Recordkeeping: Scan documents into computerized systems according to the established paperless process. Type financial statements and assemble tax returns, as needed (acting as a backup for the Tax Client Service Assistant)
  • Event Planning: Under the supervision of the Office Administrator, coordinate all aspects of professional meetings, office outings and onsite office events. Encourage office participation by example
  • Technical Competencies: Ability to navigate multiple systems with proficiency. Proficiency in Microsoft (MS) Windows and Office Products as necessary. Regular use of MS Word, MS Excel, MS Outlook, MS PowerPoint. Familiarity with or experience using STAR and ProSystem fx Engagement is desired but not required
  • Behavioral Competencies: Ability to work independently and with others as a team. Communicates effectively. Demonstrates the ability to problem solve and make effective decisions. Takes responsibly and works well with others. Maintains positive attitude and demonstrates flexibility in changing environments. Demonstrates commitment to continuous quality while taking the initiative to share innovative ideas and solutions. Motivated to grow professionally
  • Leading with Impact: Gains the confidence of others by demonstrating success over time
  • Ownership Mindset: Takes personal responsibility for work product
  • Entrepreneurial Grit: Has the courage to bring forward a new idea, with the firm’s interest at heart
  • Client Excellence: Has a service mindset and is responsive to client needs
  • People Development: Makes personal development a priority, seeking feedback and opportunities to grow
  • Clear Communication: Communication is clear, concise, and considerate of the needs of others
  • Teamwork & Collaboration: Works cooperatively with others and values the different contributions people make
  • Experience: Must have at least two years of experience in a professional services setting providing administrative support assistance in a client facing role
  • Certifications/Licenses: None
  • Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 5 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone
  • Receive and direct telephone calls and relay conversations and pertinent messages to others while maintaining accuracy, clarity, and confidentiality
  • Procure supplies, catering, and coordinate with other members of the administrative team
  • Learn and assist others in utilizing copiers, and other office equipment
  • Receive deliveries, send packages, and sort/deliver mail as needed
  • Manage filing system for office and assist with drafting and sending correspondence as necessary
  • Provide first level support for online booking tool reservations
  • Generate/Distribute various report and metrics (monthly and ad-hoc)
  • Ability to input, review for accuracy, and/or retrieve information from computer database or spreadsheets
  • Organize travel reservation services for internal customers to include air, hotel and ground transportation including ticket exchanges, voids, and refunds
  • Coordinate/assist with special projects, as needed
  • Customer service experience including switchboard and reception tasks
  • Experience in performing various corporate travel related tasks
  • Ability to use computer extensively for all functions of position
  • Strong knowledge of MS Office Suite, including Excel, Word, and PowerPoint, Word tabs, Excel formulas, etc
  • Desire to learn and improve processes and procedures
  • Ability to coordinate multiple projects concurrently and assess priorities
  • Ability to be flexible with scheduling for meeting/event setup, logistics, and other event needs

Fkh-office Assistant Resume Examples & Samples

  • Administrative support for management team and on occasion, senior level staff
  • O o Book travel and develop itineraries
  • New business support, as available
  • Ad hoc client work, as available
  • 2+ years prior administrative experience including experience with a senior level employees required
  • Experience managing multiple phone lines required
  • Previous experience with making travel arrangements for senior staff required; international and multi-destination travel experience a plus
  • Expense management, meeting coordination and catering experience a plus
  • Ability to plan events
  • Vendor relationship experience a plus
  • Answering calls from customers
  • Greeting, directing visitors
  • Typing, Filing and Word processing
  • Preparation of reports including spreadsheets and presentations
  • Extensive software skills are required, Excel, PowerPoint, Word
  • Internet research abilities
  • Prepare and mail all US/UPS/Fed Ex packages
  • Ordering supplies for branch
  • Provide secretarial or executive services for managers and committees
  • Payroll preparation
  • Perform data entry and scan documents
  • Route audit and cashiering
  • Schedule and coordinate meetings, appointments and travel arrangements for managers
  • Administer and maintain new hire paperwork
  • Support HR functions
  • Ensure the following areas are fully stocked with supplies on a daily basis and appear neat and organized
  • Plan domestic and international travel itineraries, which may include airfare, rail, ground transportation, hotel reservations, car rental, etc
  • Coordinate meetings and ensure communication is disseminated to all relevant participating parties, which may include creating agendas, providing meeting supplies, creating reports, and editing PowerPoint presentations
  • Provide general administrative support, such as filing, faxing, mailing, and photo-copying
  • Maintain, schedule, and revise appointments in calendar in Outlook
  • Process and review expense reports
  • Record action items and meeting minutes
  • Must be proficient in Microsoft Office, specifically in Outlook, Excel, Microsoft Word, and PowerPoint
  • Strong oral, written, and interpersonal communication skills, as the incumbent will have extensive contact with external partners and Associates from other Mars business units at a variety of functional levels
  • Must be flexible regarding work schedule, including overtime
  • Minimum 2 years’ experience providing support in a professional office environment preferred
  • Proven ability to succeed in a fast-paced, highly collaborative environment
  • Records and distributes incoming mail, faxes, invoices and packages
  • Prepares and organizes sending outgoing mail, cooperation with courier providers
  • Answers phone calls, routes calls, takes messages, greets guests and refers them to appropriate staff
  • Coordinates travel and lodging accommodations for staff and company visitors
  • Determinates need for and order office materials, equipment and supplies
  • Checks the tidiness of the kitchen and call the cleaning ladies when necessary
  • Creates Purchase Orders for Administration
  • Handles reservations of company pool cars and rent a car for employees
  • Complete a broad variety of tasks for the Billing Manager and/or leadership team including assisting with meetings, ensuring time management and reducing conflicts, completing detailed expense reports, preparing correspondence, itineraries, and agendas, arranging complex travel arrangements, adding travel segments to Outlook, and compiling documents for travel-related meetings. Work with the Billing Manager and Collections department to ensure accurate and timely billing. Identifying and proactively solving issues as needed to ensure client satisfaction
  • Assist the Collections department on researching and solving client disputes of invoices and/or statements
  • Assist with scheduling meetings and/or conference calls ensuring thorough details regarding the logistics of the meeting are provided to participants and the logistics are set up, including video conferences as well as teleconferencing equipment
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the leadership team and determine appropriate courses of action, referrals, or responses
  • Work closely and effectively with the Billing Manager to keep him or her well informed of upcoming commitments and responsibilities, following up consistently and appropriately. Additionally, communicate their view on current policies or issues required to work independently while using judgment or discretion
  • Oversee and ensure acute data maintenance of all client and vendor data. Includes but not limited to products, files, programs etc. In addition to all necessary data clean up
  • Ensure that office procedures and policies are followed
  • Organize and execute various activities and events for the leadership team
  • Understand and use the technology Ascend Learning provides and handle confidential information with discretion
  • Organize and coordinate office operations, procedures and work with outside vendors to facilitate organizational efficiency
  • Manage inventory levels in 2 different locations while overseeing and monitoring the budget of office operations as well as other expenses
  • Assist leadership teams for 3 business units for office needs when requested
  • Supervise the maintenance of office areas, printing equipment, updates, order office supplies, and handle office facility issues, while monitoring administrative budget for cost-saving opportunities. May monitor the budget and office supply levels to determine cost-savings and initiate corrective action
  • Assist with on-boarding, training, and off-boarding processes and procedures for all local employees. Plan and organize workspace options for employees
  • Oversee reception area, mail room, and coordinating security access cards and execute internal moves
  • Associate’s degree or equivalent years of experience; Bachelor’s degree is preferred
  • Three plus years of administrative experience and/or office management
  • High level of professionalism, discretion and confidentiality while maintaining a positive and open presence
  • Superior communication, presentation, organization, negotiation, multi-tasking and problem-solving skills
  • Focus on delivering results and making a positive impact on the workplace
  • Ability to interact with all levels of the organization, responds well to pressure, be resourceful and efficient, and maintain a high level of professionalism and confidentiality
  • Demonstrated sense of urgency while working independently on short and long term assignments
  • Knowledge of auditing purchase orders, invoices, and related documents to verify accuracy
  • Knowledge of point-of-contacts for support functions of assigned area, for example, HR, payroll, purchasing, facilities, and travel
  • Ability to operate office equipment for assigned area including routine maintenance and troubleshooting, for example, changing toner cartridges in printers and copy machines and dislodging paper jams
  • Ability to compose and proof correspondence which reflects the professionalism associated with Ascend
  • Ability to maintain privacy and confidentiality
  • Proficient with Microsoft Office tools (Outlook Word, Excel, and PowerPoint) and ability to be proficient using the company’s financial software system
  • Experience with customer billing, client and vendor data maintenance
  • Knowledge of mail processes, such as postage machine, FedEx, and UPS
  • Being accountable and adaptable for your responsibilities, strong time management skills
  • Team player, willing to provide back-up support for team members
  • Demonstrate an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates
  • Must be able to lift up to 20lbs

Office Assistant for Olli Resume Examples & Samples

  • Creating and maintaining course files
  • Typing Catalogs
  • Prepare reports for Director
  • Prepare materials for classes
  • Proficient in Outlook

Japanese Office Assistant Resume Examples & Samples

  • Prepare necessary payment slips, liaise with appropriate local banks
  • Ensure payments are done; Prepare the mapping table to avoid the delay of payments
  • Create the monthly report (bank statement) for the accounting team in US
  • One year of working experience
  • Good knowledge of MS Office (specifically Excel)
  • Good communication skills (written and verbal) in English and Japanese
  • Ability to maintain professionalism and confidentiality in all situations
  • Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace
  • Ability to work effectively across organizational boundaries
  • Attention to detail, problem-solving competencies
  • Maintain flexibility to take on additional responsibilities, as needed
  • Prior working experience in an administrative role would be a plus
  • Experience in multi-cultural learning or working environment would be a plus
  • Screen phone calls and visitors, directing to appropriate staff or department when necessary
  • Maintain division files and electronic storage media to ensure scans are legible and files are in alphabetical or numerical order
  • Compose email correspondence on Microsoft Outlook; correct grammar, spelling and punctuation errors; edit wording without changing intended message
  • Assist with calendar(s) management for faculty within the Trauma Division
  • Work with Surgery HR and Banner Medical Staff Services on re-credentialing packets
  • Provide A/R to Trauma Division and administrative support staff for U of A and Banner charges
  • Maintain office equipment and order office supplies as needed
  • Knowledge of University of Arizona processes and procedures
  • Knowledge of UAccess
  • Experience in event planning a plus
  • Receive office supply inventory, monitor and maintain stock at five APL-UW buildings located throughout campus
  • Respond to in-person and email inquiries from visitors and APL-UW’s 400 staff regarding mail and supplies policies and procedures
  • Provide lunch and afternoon coverage for APL-UW front desk receptionist
  • Make daily deliveries/pick-ups to/from APL-UW’s four satellite APL-UW locations
  • Facilitate access by UW service technicians to Henderson Hall spaces
  • Monitor, order and stock paper at networked copiers/printers in APL-UW’s main and satellite locations
  • Keep Henderson Hall elevator notice boards neat and up-to-date
  • Work with APL-UW safety office and APL-UW HR to update and maintain safety/HR bulletin board. Post U-Wide HS Committee Minutes monthly
  • Under direct supervision, create memos, letters and assigned documents
  • Using APL-UW calendar system, schedule occasional appointments and meetings
  • Operate APL-UW vehicle on daily basis several times throughout the day for deliveries
  • Order supplies as necessary utilizing the APL-UW Purchase Request (PR) system
  • Act as liaison between APL-UW and Campus Mailing Services (Creative Communications) with regard to tracking mailings and shipments, special deliveries and pickups, and verifying mail charges
  • Deliver specialized items/mailings to various campus locations
  • Receive and distribute mail for APL-UW staff and affiliates throughout all 5 APL-UW locations
  • Update mailboxes, mailing labels and master mail distribution list and manage mail forwarding
  • Work with APL-UW accounting to verify charges to mailing budget
  • Distribute APL-UW newsletter to internal and external recipients
  • Order stock and replace toner for specific network copiers across APL-UW locations
  • Test AEDs in Henderson Hall and Benjamin Hall monthly
  • Check Henderson Hall Conference Rooms for fresh markers, clean erasers and cleaning solution; replace as needed
  • Ability to work and thrive in a fast-paced, diverse office environment
  • Customer service experience and orientation
  • High level of organizational skills, with a strong ability to work independently, multi-task and prioritize
  • Ability to balance the demands of pressing, immediate tasks with the follow-through necessary for long-term projects
  • Excellent writing, editing and proofreading skills
  • Positive team player and communicator who can remain flexible in changing situations and take initiative as needed
  • Ability to interact with students, faculty and staff at all levels in a collegial and professional manner

Half-time Office Assistant, Warsaw Resume Examples & Samples

  • Excellent verbal and written communication skills both in Polish and English and a good telephone manner
  • Good computer skills (MS Office and willingness to be involved in IT issues)
  • Interpersonal skills, safety and team orientation
  • All-round administration skills
  • Experience in accounting
  • Confidentiality at all times

Executive Office Assistant, Coliseum Resume Examples & Samples

  • Oversee receptionist and duties associates with the position (contract tracking, office supplies, incoming/outgoing calls, mail/overnight deliveries, etc.)
  • Maintain calendar, make meeting arrangements, and coordinate changes in schedules
  • Assist with various events related duties as needed
  • Organize, maintain, and update industry-wide contacts. Categorize, sort, and prepare weekly, monthly, and quarterly reports; distribute to appropriate personnel
  • Compose and produce a variety of business correspondence, reports, confidential documents and/or forms and related materials
  • Oversee receptionist and duties associated with the position. Provide guidance and direction to staff and/or student workers. Schedule, assign, or prioritize workloads
  • Ensure confidentiality and control access to sensitive information such as faculty or staff personnel files

Admissions Office Assistant Resume Examples & Samples

  • For about half the year, this includes coordinating the receipt, electronically or via land delivery, of student supplemental admission materials for all degree programs. Duties include creating folders for students’ printed online application forms; requesting student academic histories from the HES Academic Services Department; and retrieving students’ transcripts, credential evaluations, and English proficiency scores from the Admissions files
  • Throughout the year, this includes filing incoming student transcripts, international credentials translations, printed online tests of HES critical reading and writing skills (CRWS) required by almost all registered students not only degree applicants, and English proficiency test scores as they are received. It also includes tri-annual purges of these files
  • Performs unofficial transfer credit evaluations for potential undergraduate applicants
  • Experience working within an Education setting is preferred
  • Familiarity with the Division of Continuing Education, Harvard Extension School degree programs, Salesforce and Banner, a plus
  • Excellent cross-cultural interpersonal, verbal, and written communication skills
  • Candidate must possess a positive attitude toward customer service and be able to act with composure, diplomacy, and confidence while serving a wide-ranging population in diverse situations in a very busy office
  • Demonstrated ability to take the initiative, prioritize, and complete tasks in an organized and expedient manner, meeting challenges creatively and effectively
  • Must be able to handle a variety of tasks independently and with many interruptions, while also being flexible enough to work productively as part of a team

Office Assistant, Mailroom Resume Examples & Samples

  • Picks up all corporate office mail throughout day
  • Distributes daily mail according to the corporate office mail established routes
  • Tracks incoming and outgoing packages; assists employees in locating missing packages
  • Checks e-mail and voicemail regularly throughout the day; responds to all such messages when needed
  • Informs business units or employees for any specific packages arriving in the Mailroom that need special attention, or any time sensitive deliveries
  • Operates postage machine with postage software for outgoing USPS mail
  • Inputs interoffice and general mail to Pitney Bowes Arrival Tracking System
  • Maintains supply levels for overnight, courier, UPS, and USPS mail functions - including interoffice envelopes for corporate office floors and Preferred Banking Offices
  • Attends to all postal issues, including Postage by Phone, USPS CAPS Master Account administration, and troubleshoots postage machines issues for all Preferred Banking Offices when necessary
  • Administrates primary Business Reply Mail functions for all branches; Permit and Accounting Fund and Fees validity, and providing Certified Mail services
  • Assist with auditing and validating Mailroom vendors invoices prior to payment approval and processing to Accounts Payable
  • Emails employees of any personal packages to be picked up from the Mailroom
  • Represents the Mailroom in resolving any service issues or any conflict with the mail
  • Maintains a neat and organized workspace
  • Maintains an assigned work schedule
  • Performs other duties when assigned
  • A minimum of 1 year experience in an Office Assistant position is a plus
  • Requires experience using Outlook and the MS Office Suite of applications
  • Must possess excellent written and oral communications skills and the ability to clearly define projects, objectives, goals, schedules and assignments
  • Must possess the ability to work effectively with business personnel at all levels as well as with outside vendors and contractors
  • Must possess a broad knowledge of all bank operations
  • Requires strong interpersonal and organizational skills, including the ability to work independently and meet deadlines
  • Requires willingness and ability to adapt to rapid changes in order to support and use future
  • Ensure reception area, workroom, conference rooms, and kitchen areas are clean, organized, and stocked
  • Coordinate vendor selection and purchasing for office supplies and equipment
  • Provide administrative support duties for management and/or other department leaders
  • Provide technical support, including word processing, and maintaining files and schedules
  • Sort and distribute mail; distribute intra-company information to employees, as appropriate
  • Maintain postage machine, copiers, and fax machines
  • Coordinate meetings and/or special events
  • Set up conference rooms for internal and/or external meetings
  • Maintain required documentation as assigned
  • Code and submit office invoices to accounting
  • Maintain kitchen, including cleanliness and stock and order supplies
  • Assist with the new hire process to include stocking work stations and ordering business cards and name plates, as requested
  • Assist in housekeeping necessary to maintain an efficiently operating office, which is presentable and comfortable to clients
  • Assist in event preparation and teardown for office functions
  • Work as a team player in meeting the needs of the office personnel and in communications with the administrative team
  • Other miscellaneous administrative/clerical projects as requested
  • Responsible for preparing certificates
  • Using the franking machine
  • Ordering stationary for the office
  • General office duties such as keeping the office tidy and topping up kitchen supplies
  • Sorting through post and sending off returns
  • Attending events in the UK and abroad and interacting with colleagues face to face (approximately once every 4-6 months)
  • Looking for career progression
  • Office environment experience a 'must have'
  • Self Management: Accountability, professionalism and commitment to growth and development
  • This position is focused on data entry
  • Other duties may include
  • No direct work experience required
  • Some office or clerical training or experience preferred
  • Basic knowledge of office operations and standards
  • Basic understanding of office procedures including filing, copying, scanning, printing, and faxing
  • Phone skills: Ability to use phone system- answers calls, put on hold, screen
  • Verbal skills: Ability to answer questions and give information as appropriate, and communicate in a professional, courteous, clear and concise manner. Ability to comprehend and speak English clearly
  • Writing skills: Basic use of e-mail; ability to write messages clearly
  • Organization skills: Ability to manage work processes in a neat and orderly way and to sort and alphabetize. Ability to follow instructions
  • System skills: Basic computer literacy and understanding of office systems, ability to type and enter data
  • High School Diploma or GED Equivalent required
  • Three to four years of clerical experience required, with two of those years in a medical setting preferred
  • Command of English spelling and grammar, both written and verbal
  • Bilingual in English/Spanish languages highly desirable
  • Ability to interact successfully with customers
  • Ability to perform effectively despite changing priorities
  • Maintain personal composure in high stress situations
  • Ability to demonstrate and convey a favorable image of the organization and to conform to proper standards of professional dress, attitude, and demeanor
  • Ability to demonstrate high level of interpersonal skills required to interact with patients, families, co-workers, and visitors
  • Ability to perform with a high degree of accuracy and with meticulous attention to detail
  • Strong ability to use initiative and judgment to identify, analyze and solve problems
  • Ability to proficiently operate PCs and PC applications
  • Knowledge of insurance authorization process preferred
  • Ability to efficiently work with multiple health care providers and large patient volumes within a high-energy, fast-paced environment
  • Answer incoming phone calls in a courteous manner, transferring calls and directing questions that cannot be answered to appropriate TDC staff member
  • Greet and host arriving visitors
  • Maintain general physical office appearance with organization and managing and ordering office supplies in a timely manner
  • Primary contact for most outside vendors, i.e. Office cleaning, maintenance contractors and landlord
  • Perform regular accounting duties including AR payment application and AP invoice processing
  • Print and mail past due invoices to customers each month
  • Provide administrative assistant support to COO
  • Work on special projects/assignments as requested
  • Practical business/office experience
  • Pleasant personality and dynamic attitude to tackle any task assigned
  • Solid knowledge of Microsoft Office Excel and Word applications
  • Experience with office machines: i.e. postage meter, copy/fax machine
  • Experience with Oracle finance applications preferred
  • Ability to work well both independently and in a team environment
  • Attention to detail and great organizational skills

Executive Office Assistant Resume Examples & Samples

  • Perform administrative skills such as typing, filing, scanning, copying, faxing, opening and sorting mail, coordinating appointments for General Manager and Hotel Manager and answer telephones according to Four Seasons standards
  • Prepare written correspondence on behalf of General Manager and Hotel Manager for approval
  • Maintain calendar organization on behalf of General Manager Hotel Manager
  • Compile monthly guest comment analysis and ensure proper distribution of results
  • Assist with handle travel arrangements and reservations for managers and VIP guests
  • Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct while maintaining the confidentiality of the Executive Office
  • Maintain a clean, neat and organized work area and file storage system
  • Work harmoniously and professionally with co-workers and supervisors
  • Maintain master list of donations made to charities on behalf of the hotel
  • Work under general guidance, with competence to work with little supervision whilst demonstrating energetic initiative
  • Experience required by position is from one to two years of employment in the related position with Four Seasons or other organization
  • Requires ability to operate computer equipment
  • Ability to read and speak and write English
  • Ability to compose business correspondence professionally
  • Proficient user of MS Office (Word, Excel and PowerPoint)

Academic Office Assistant Resume Examples & Samples

  • Advise students on UK visa requirements and assist them with their applications
  • Use the UKVI SMS to issue CAS’s and liaise with UKVI to resolve queries
  • Maintain records on the status of all applications and provide regular updates
  • Assist with Arrivals Days to ensure correct student submission of documents etc
  • Provide general administrative support to the Academic Office and Glion London team including coordinating timetable, examination and Progression Board arrangements, ensuring office equipment is maintained and stationery supplies are always available, arranging appointments and booking travel
  • Providing a 5* Reception service to students, staff and visitors

Office Assistant With Polygraph Resume Examples & Samples

  • Provides professional telephone support and manage inquiries & information from a variety of sources. Must be professional; courteous; resourceful in support to all inquiries. Must be able to possess a calm and reassuring manner regardless of the situation. Attention to detail is necessary to manage the complexity of inquiries
  • Retrieves; compiles and analyzes various program data using customer specific databases and prepares recommendations for customer
  • Tracks and inputs timesheet information into automated accounting system and submits for processing
  • Provides training to less experienced clerical and administrative personnel; and may be asked to provide Team Lead/Supervisory responsibilities
  • Must be proficient in relevant computer applications including Microsoft Office Applications
  • Must have the ability to interact with various levels of high ranking officials and respond to inquiries in a timely manner
  • Ability to multitask; provide good judgment and �think on your feet� when problem solving
  • 5-8 years of related administrative experience

Local Office Assistant Director Resume Examples & Samples

  • Assist the Director with the implementation of efficient business models utilizing available data in order to ensure accurate eligibility determination and timely processing of program benefits in compliance with state and federal policy and procedures incorporating good customer service objectives
  • Plan, control and execute priority work assignments of eligibility staff to assure compliance with goals, objectives and priorities established by the Department
  • Assist in developing and maintaining community relationships for the purpose of achieving the agency mission
  • Ensure staff for all programs has an opportunity for professional development and job satisfaction, with consistent evaluations based upon their performance
  • Direct and supervise the administrative functions of the Transitional Assistance Office
  • Develop and coordinate plans for adequate staffing of the Transitional Assistance Office
  • Evaluate the needs of the area office and develops plans in regard to personnel, equipment, space and supplies
  • Process and coordinate all personnel changes with the Human Resources Unit
  • Responsible for the data processing within the Transitional Assistance Office
  • Maintain employee performance and attendance records
  • Ability to provide leadership and supervision to an interdisciplinary team of approximately 50 staff responsible for effectively and efficiently delivering quality customer service, resources and services
  • Ability to motivate and encourage staff
  • Experience working with Federal or State programs with complex regulations and policies and the demonstrated ability to develop necessary strategies for effective implementation
  • Exceptional negotiation, conflict resolution and coaching skills
  • Ability to manage multiple tasks simultaneously as a result of effective planning, delegation and communication
  • Experience in workforce development, education or housing
  • Understanding of issues of poverty and diverse low-income populations
  • Excellent verbal and written communication and reporting skills
  • Strong computer skills, including word processing, email, and Excel (spreadsheets)
  • Tax Assembler: Preparation and quality control of tax return packages
  • Primary Tax Assembler
  • Subject matter expert for tax assembly and document location
  • Document scanning / uploading
  • Integral participant of the Document Management System
  • Receptionist backup
  • Bachelor’s degree in Business, communication, education, or related field; with some course work in accounting or finance
  • Familiarity with UW financial and travel reimbursement systems
  • K-12 school district administrative experience preferred
  • Working knowledge of K-12 education issues
  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance
  • Computer Skills
  • Interpersonal Skills
  • Customer Service Orientation
  • Prepare meeting rooms for staff and client events as per booking requests, including configuration of tables and chairs, AV equipment, ordering and set-up of food and beverages, cutlery, crockery etc
  • Tidy and reconfigure rooms at the conclusion of each meeting
  • Provide tea, coffee, water service as required
  • Assist with office related events and functions including catering

Office Assistant Intern Resume Examples & Samples

  • Receive guests, establish their identity and advise the appropriate staff member or deal with them as appropriate
  • Maintain the Reception area to a high standard
  • Manage the room booking process to ensure all requests are handled in an efficient manner
  • Answer busy phone in a courteous and professional manner including visitors/client calls, lead calls and a wide variety of general administrative calls
  • Process and code local and international courier invoices in cooperation with Finance
  • Process and code taxi usage in accordance with the T&E policy
  • Couriers management
  • Collection and follow up of office maintenance requests
  • Receive, sort and screen incoming mail; respond to inquiries when appropriate
  • Travel arrangements including ticket, hotel and rent-a-car reservations
  • Coordinate employee insurance transactions
  • Contribute project based research, when needed, with surveys, short phone interviews
  • Provide support to any work-related project as requested, typing proposals, letters, slide decks production, memoranda, correspondence, client invoices when requested
  • Support consultants in communicating with the clients
  • Maintain highest levels of internal and external confidentiality
  • Communicate meeting schedule of the consultants with the drivers, if they are needed
  • Coordinate lunch orders and support office purchases
  • Provide superior service and support for the Partners and Principals
  • Develop working relationships with clients and client assistants to facilitate information flow and the scheduling process
  • Respond to case team, committee and practice area information requests where appropriate
  • Copy, print, collate, bind and distribute case-related materials as required
  • Ensure key presentations (PowerPoint) are prepared and meet deadlines
  • Team with other Assistants and provide back-up assistance as needed
  • A high majority of the job will be to enter appropriate items in the computer tracking system
  • Verify/search/retrieve incomplete information (i.e. Lender documents, missing invoices, etc.)
  • Prepare lender and broker’s closing packages
  • Organize and streamline file package and documents, a copy of each document must be made before leaving the department then the package is filed
  • Search for files (files not correctly work flowed) to handle customer inquiries and requests to research discrepancies and issues
  • Prepare and verify recording documents (i.e. deeds, mortgages, assignments)

Plant Office Assistant Resume Examples & Samples

  • Must be able to work off shifts and weekends
  • Responsible for matching and paying vendor invoices
  • Maintain accounts payable data
  • Reconcile accounts payable reports
  • Research vendor/invoice discrepancies
  • Input and process information into ADAGE system
  • PC input of maintenance purchase orders
  • Compile and post reports for management
  • Assist with general office duties (telephones, visitors, etc.)
  • Assist with payroll (Workbrain) as needed
  • Assist with coverage of other clerk responsibilities as needed during vacations and holidays
  • 1-2 years post high school education preferably in accounting or business
  • 1-2 years accounting and/or related accounting experience
  • Computer literate; knowledge of Microsoft Systems such as, Word, Excel. Netscape Mail and ADAGE
  • Ten key by touch
  • Strong aptitude with numbers
  • Strong communication skills, oral and written
  • Detail oriented with ability to work as a team player and prioritize workload to complete tasks on time
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  • Answers telephone and greets visitors giving general information in response to inquiries; delivers messages to unit members
  • Sorts and distributes incoming mail; prepares outgoing mail
  • Files correspondence, reports and other materials alphabetically, numerically or by other prescribed method
  • Operates various office equipment
  • Answer the telephone in a friendly, cordial manner and refer the caller to the appropriate individual or prepare a legible and accurate call slips
  • File documents and correspondence
  • Copy materials and distribute/mail/fax/scan documents
  • Assist with data entry
  • Type correspondence
  • Assist with keeping the office organized
  • Perform other administrative duties as requested
  • Field and triage call center telephone calls, visitors and provide customer relations issues/resolution as outlined by department policy/procedures
  • Respond to daily department email and triage or provide information within position scope as outlined by department policies/procedures
  • Sort and distribute department mail and correspondence daily in a timely manner
  • Establish, prepare, coordinate and run department reports and documents, databases, and calendars to metric and track department operations
  • Compose clinical department correspondence as needed
  • Assist in the preparation and compilation of clinical conferences agendas and tracking of conference materials when necessary
  • Provide office inventory control to include ordering, receiving, and maintaining supplies. Lead the office equipment maintenance/troubleshooting to incur uninterrupted use of equipment
  • Lead the clinical department's audiovisual support for video conferences, teleconferencing, and troubleshoot basic office equipment and applications software issues when needed according to department policies and procedures
  • Open and close the department office(s) at the assigned sites and maintain a professional appearance of front office area and conference room(s)
  • Prepare and distribute meeting minutes as needed and directed by supervisor
  • Assist in new hire transitions, department orientation, training staff and volunteer workers in the area of the OA3 work functions
  • Develop documents, forms, templates and website applications updates to include uploads and content changes
  • Assist with department special or ongoing projects as needed
  • Provide clinical applications monitoring, input of data, notifications, calendars, lists, support throughout the department as indicated by department policies and procedures
  • Assist management with spreadsheet, employee record keeping and other database administration duties as needed
  • Ability to type 50 words per minute
  • 10 Key proficient
  • Demonstrated ability to work professionally as a team player in an open office environment with faculty and staff
  • Able to identify, recommend and communicate concise solutions, manage difficult customer relation situations, provide required operations metrics and multitask in an environment with competing priorities
  • Consistently be prompt to work and required meetings/events, be able to follow written and verbal directions and solicit feedback to improve performance and operations
  • Thorough understanding of and prior work environment adherence to written policies/procedures, regulations, rules, and operations processes related to a large corporate or university environment
  • Answering phone, directing incoming calls and greeting clients
  • Maintaining and updating sign-in/out sheet, and electronic tracking
  • Ordering of taxi cabs as necessary
  • Processing of all incoming and outgoing couriers
  • Distributing mail
  • Assisting with preparation and maintenance of meeting room set-ups, including scheduling, ordering and set-up of catering, table and equipment, etc
  • Ensuring kitchen is tidy, coffee machine stocked
  • Operate office equipment and troubleshooting
  • Word processing, data entry, scanning documents, uploading files and filing as required
  • Sending & receiving faxes, photocopying
  • Ordering internal business cards and other office supplies
  • Project material assembly and project research
  • Working on internal projects
  • Acquiring Insurance Certificates and other similar documents
  • Archiving projects
  • Typing and preparing project reports
  • General administration duties as assigned (letter preparation, memos, etc.); and
  • Intermediate to Advanced skills in the MS Office Suite of products including, Word, Excel, PowerPoint, Access and Outlook. Intermediate Skills in Microsoft Project and Adobe Acrobat an asset
  • Knowledge and ability to operate standard office equipment such as personal computers, photocopiers, scanners, multi-line telephones, fax machines, and projectors, etc
  • Well developed organizational and time-management skills
  • Ability to exercise independent judgement and initiative. Able to solve problems by choosing solutions from several alternatives that are not necessarily governed by established procedures
  • Ability to work well and communicate with all levels of management, staff, outside clients and vendors using professional communication and interpersonal skills
  • Able to work with minimal instruction unless required due to new situations, methods, or procedures not clearly related to existing tasks and duties
  • Proven work ethic, self motivated and driven; and
  • Proven ability to work in a fast paced, multi-dimensional role, within a highly demanding office environment
  • Performs receptionist functions including answering and transferring calls on a multi-line telephone system, answering routine client inquiries, and receiving and directing clients/visitors in a friendly and professional manner
  • Prepare and distribute incoming/outgoing mail daily
  • Order, maintain, unpack, and distribute office supplies
  • Place service calls for office equipment, vending machines, office facilities, etc
  • Place catering orders for various functions/events
  • Maintain front office and kitchen areas
  • Scan documents to electronic filing cabinet
  • Provides backup and support to OA and other administrative positions
  • Other miscellaneous projects as requested

Office Assistant Temporary Resume Examples & Samples

  • Excellent verbal skills, able to communicate clearly and diplomatically
  • Ability to organize, prioritize and manage multiple tasks simultaneously
  • Able to maintain a polished and professional attitude with internal and external customers as a member of the Operations team
  • Previous admin experience
  • A desire to persue a career in studio operations
  • Access to a car

Business Management Office Assistant Resume Examples & Samples

  • Monitoring the loading of multiple sources of data to ensure the system is accurate and up to date
  • Identifies and ensures all relevant data is incorporated into the databases
  • Ensure a comprehensive insight perceived from data to view Marketing performance
  • Manipulate and transform data
  • Define and build interactive dashboards & reporting to support the business
  • Assisting with building presentations of Weekly, Monthly, Quarterly Business reviews
  • Assisting with testing and integration of new systems and tools
  • Improve the insights driven out from data and reporting for better performance management
  • Experience of cross-examining of large databases
  • Strong Microsoft Excel knowledge (Pivot tables). Business Intelligence knowledge is a plus
  • Data manipulation and modelling techniques
  • Experience in presenting numbers through charts
  • High level in Power Point
  • Ability to investigate, evaluate and analyse information
  • Attentive to details and able to spot anomalies within data sets
  • Commercially focused and highly numerate
  • Be able to prioritize workloads according to customer impact

Purchasing / Office Assistant Resume Examples & Samples

  • Assist purchasing with placing order with vendors for materials, office supplies and/or equipment, and the follow through with vendors on shipment and delivery
  • Create purchase orders as necessary
  • Assist Purchasing department with day to day operations
  • Maintain purchasing documents, files and records for the purpose of ensuring the availability of documentation
  • Follow up on orders to ensure that materials are shipped and delivered on promised dates
  • Monitor Purchasing Email Queue
  • Assist shipping and receiving when needed
  • Process Daily Invoices and credit memos
  • Interact with internal personnel as a liaison between supply orders and customer orders
  • Provide administrative support to customer service and purchasing in order to ensure effective and efficient office operations
  • Answer phones and reroute call to appropriate people, greet clients in professional and welcoming manner, update visitor management system and print visitor badges
  • Sort and distribute incoming mail, processes outgoing mail
  • Must have experience with ERP systems, Great Plains is preferred
  • Experience working in a Purchasing department
  • Microsoft Word, Outlook and Excel
  • Time management skills
  • Responsible for office administration
  • Responsible for office consumables, supplies, etc
  • Assistance and support for Marketing and Inside Sales (Campaigns, Events, Research)
  • Preparation of accounting documents for the Tax Agency
  • Responsible for incoming post/invoices/bank statements
  • Filing and storage of accounting documents
  • Keeping and controlling of cash books and credit card statements
  • Bank transfer incoming invoices
  • Monitoring open/unpaid invoices in conjunction with the central accounts function in the UK
  • Contact person for employee mobile phones, company cars, insurances, etc
  • Co-ordination of appointments,(phone calls, meetings)
  • Planning and booking travel for MD/colleagues
  • Certificate in written and spoken English
  • Ongoing communications with Faculty to review upcoming events and prioritize tasks
  • Manage calendar of events to insure deadlines are met (registration deadlines, abstract submissions, compliance testing, etc.)
  • Maintain file of Primary Investigator’s speaking engagements and notifying appropriate divisions regarding travel
  • Coordinate travel arrangements for Primary Investigator with timely reconciliation of travel expenses
  • Coordinate and facilitate invitations to prospective lecturers
  • Prepare itineraries for lecture guests to include coordination of travel arrangements (honorarium, flight, hotel, ground transportation, etc)
  • Update Faculty member’s CV as needed (speaking engagements, author of publications)
  • Update trainees’ listing of publications
  • Exercise good judgment in all avenues of communication (1on1, email, phone, written, etc.)
  • Communicate various travel, meetings, lectures
  • Provide support as requested/needed to facilitate day-to-day work requirements of Faculty member
  • Coordinate CME credit/info for each VICC Seminar Lectures
  • Coordinate recording of VICC Seminar Lectures
  • Use Concur System to formulate/complete expense reports
  • Prepare check requests as needed/requested (expense reimbursements, etc.)
  • Management of incoming and outgoing mail as needed
  • Assist as needed/requested with grant submissions, abstract preparations, etc
  • Other duties as assigned/needed
  • Proficiency with standard office software including Word, Excel and Adobe Acrobat
  • Excellent multi-tasking skills and the ability to prioritize work requests
  • Customer service skills including demonstrated ability to build positive relationships with employees and managers
  • Strong problem solving skills
  • Exercise discretion and ability to maintain confidentiality and professionalism
  • Ability to work comfortably in a fast paced environment
  • Proficient in Microsoft Office software
  • Basic math skills and knowledge of basic accounting terminology and procedures
  • Experience with office tasks such as organizing and prioritizing tasks, electronic and paper filing, reconciling reports and data, scanning, entering and retrieving various documents and records
  • Experience with labor, Data, and/or payment systems such as: TRAINS, CAPS, Oracle Imaging, ILINX, PCMS, and DataMart
  • Ability to safely move, transport items up to 50lbs using carts and hand trucks
  • Greets and directs clients, staff and/or stakeholder
  • Answers multi line phones and direct calls
  • Distribute incoming/outgoing mail
  • Enter electronic database chronos and gain cause into OMNI
  • Order, track and check office supplies and equipment
  • Request closed/archived files
  • Maintain confidentiality of information that is protected by Department of Corrections policy, Federal and State law
  • Request updated NCIC records
  • Chrono U/A results and treatment progress reports
  • Scan documents to Records for sentence structure and classification
  • Compose weekly unit meeting minutes
  • Compile intake packet for CCOs
  • Act as backup for other support staff
  • Maintain offender lobby
  • Prepare and inform staff of meeting notices and agendas and other documents
  • Prepare travel voucher for staff including other offices in King County using TEMS
  • Establish and maintain correspondence, reports, office records and project files
  • Audit both prison and warrant caseloads per policy ensuring that all information is updated and accurate
  • Assist the Community Corrections Supervisor with hiring packets, scheduling interviews and reference checks
  • Assign incoming offender files, intake, investigations, prison releases and offender apprehensions
  • Logon ID Coordinator for the office-Assist staff with all computer issues, submit trouble tickets, primary liaison between staff and IT
  • Prepare identification letters and submit to Department of Licensing
  • Prepare Victim/Witness Invitee list and obtain police reports
  • Perform file management tasks including setting up files, filing documents, purging files and transferring files
  • Train other support staff as needed
  • Represent office at safety meetings and ensure that the office is in compliance with all polices/procedures
  • Provide all vehicle maintenance, records and monthly reports
  • Click the green 'Apply' button on the job posting and sign in or create an account
  • Complete your application
  • Click "Accept & Submit" to submit your application
  • Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply
  • Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results
  • Three professional references
  • Letter of Interest specifically addressing the qualifications listed in this announcement
  • All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.**
  • Accept subpoenas on behalf of officers working out of the district office, following WSP regulations and district procedures
  • Maintain DUI cost recovery spreadsheet which includes sending out cost recovery letters
  • Answer incoming public calls, helping and responding to a variety of inquiries from the public and assisting officers as needed
  • Serve as backup for the District Secretary as necessary
  • Process payment vouchers, including voucher distributions and invoice vouchers
  • Review invoices and statements for accuracy, ensuring all accounts are kept current
  • Process DUI cost recovery/reimbursement checks
  • Assist employees with the Travel and Expense Management System
  • Schedule district personnel for training and arrange lodging as needed
  • Maintain inventory and order supplies for district at detachment offices
  • Two years of clerical experience
  • Ability to communicate effectively and work independently
  • Excellent typing and 10-key data entry skills
  • Ability to effectively identify potential tasks, activities, and timelines
  • Ability to perform complex clerical projects and assignments including preparation of reports, documents, and spreadsheets
  • Must be physically able to occasionally relocate boxes not exceeding 40 pounds
  • Ability to accept responsibility and account for his/her actions
  • Ability to perform work accurately and thoroughly
  • Ability to complete tasks or continue in a course of action in spite of opposition or discouragement
  • Ability to effectively build relationships with customers and co-workers
  • Dependable and trustworthy
  • Willingness to be held accountable or answerable for one's conduct
  • Ability to show consideration for and maintain good relations with others
  • Ability to utilize the available time to organize and complete work within given deadlines
  • Ability to work successfully with a variety of people without making judgments
  • Ability to communicate in writing clearly and concisely
  • Ability to comprehend complex technical topics and specialized information
  • Ability to use thinking and reasoning to solve a problem
  • Proficient and knowledgeable of agency rules, regulations and policies

Development / Office Assistant Resume Examples & Samples

  • Sends donor acknowledgement letters and donation receipts to constituents as needed
  • Manages and prepares vendor contracts – prepares independent contractor agreements
  • Assists with fundraising event mailing campaigns including mail merges, address labels, and managing donor mailing lists as well as compiling and preparing spreadsheets for event sponsorships and ticket sales
  • Assists Center Director in planning donor and membership events
  • Maintain donor database of contributions to Center for review and use by Center Director and State Development Director
  • Prepare PowerPoint presentations for Center Director and other staff as necessary
  • Ability to analyze data within Excel and produce reports in various formats including charts and graphs
  • Assists with occasional fundraising/special events after hours – guest check-in, silent auction transactions, store sales, etc
  • Maintains Center’s fixed asset list and assists Center Director in monitoring expenses and prepares reports as needed
  • Reconciles purchasing and monthly invoicing
  • Processes donations transmittals on a weekly basis
  • Responsible for Center banking deposits on a weekly basis as well as maintaining proper change in cash drawer
  • Schedule and confirm all school groups, tours, camps and other programs prior to arrival, and record attendance
  • Prepare invoices for all education programs, process payments & following up on all outstanding payments
  • Lead marketing of all Center programs/events in partnership with the Marketing Associate
  • Update the Center’s web pages, social media postings, fliers, advertisements, e-newsletters, etc
  • Assist Center Director in preparing for board meetings and other large meetings including assembling meetings packets, refreshments, AV needs and scheduling the venue
  • When needed, this position staffs the reception desk: answering calls, greeting visitors, processing store sales, operating point-of-sale system: accepts payment, applies monies, receives and makes accurate change, processes credit card payments
  • Associate's degree required; BA or BS preferred
  • 2-5 years of experience in customer service and administrative experience and/or equivalent combination of education and experience
  • Excellent Microsoft Office (Word, PowerPoint & Excel) skills required
  • General skills on all office equipment
  • Experience in accounts payable and receivable preferred
  • Excellent communication, organizational, and interpersonal skills essential
  • Contract preparation experience and budget monitoring preferred
  • Ability to work as a member of a team as well as independently
  • Proficient in social media strategies and postings
  • Knowledgeable in web content management, developing fliers, and advertisements as well as e-newsletters using programs such as Mail Chimp, Constant Contact, etc
  • This position requires a detail-oriented and precision-focused person delivering consistent accuracy in accounting procedures
  • Ability to handle multiple priorities with creativity and confidentiality required
  • Bilingual Spanish is a plus
  • A commitment to the mission, vision, values of Audubon Texas and the National Audubon Society
  • Ideal candidates will have demonstrated expertise providing excellent customer service
  • Proficiency with Microsoft Office suite, web-based databases, and point-of-sale systems required
  • Must have extensive experience with Excel spreadsheets including analyzing data and creating charts and graphs
  • Willingness and ability to be a key team member and excel independently. Self-motivation and initiative in this position is essential
  • Experience in conservation, nature centers, museums, zoos, arboreta, non-profits a plus

Office Assistant, Audubon Rockies Resume Examples & Samples

  • 3+ years of experience in an office setting is desired
  • Must have in-depth knowledge of computers, including experience with accounting, word-processing, spreadsheet, and database applications, desktop publishing and editing, Quicken, Internet and e-mail and the ability to learn new software
  • A valid driver’s license is required
  • Self-motivated, dedicated to accomplishing tasks, able to take initiative and solve problems
  • People oriented, able to work well with other staff and professionally represent Audubon to the public and volunteers
  • Must have good telephone rapport
  • Willingness to travel and be available for weekend or evening events
  • The preferred candidate will be committed to the Audubon mission of conservation

Office Assistant / Györ, Hungary Resume Examples & Samples

  • Perform a broad variety of administrative tasks as needed: order office supplies; compose and prepare correspondence; file management; send packages; handle invoices; general office duties including copying, filing and faxing; creation of documents; other adhoc duties as required
  • Basic bookkeeping (invoicing and sales receipts), Supplier Management
  • Meet and greet of visitors

Office Assistant / Administrator Resume Examples & Samples

  • Bilingual English/Portuguese
  • Excellent communication - must have good writing skills
  • Strong interpersonal skills and relationship building skills
  • Organizational and multitasking skills – must have excellent analytical and problem‐solving skills
  • Very detail oriented
  • Proactive and flexible to take on a range of assignments
  • Strong execution skills and results oriented
  • Shows strong initiative and ability to work independently
  • Experience arranging extensive travel
  • Experience organizing large meetings globally
  • Strong technical knowledge of Microsoft Office including PowerPoint and Excel
  • Must have knowledge of principles and practices of organization, planning, records management and general administration
  • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, printers, copiers and facsimile machines
  • Administrative Assistant to administrative and support staff as needed
  • Maintain calendars, including all related scheduling and correspondence
  • Manage all HR matters for the Institute
  • Purchasing card reconciliations and travel application preparations and voucher processing for employees as needed
  • Five years office experience. Additional education may substitute for experience on a year for year basis
  • Experience working with law enforcement or criminal justice entity
  • Provision of administrative support to the pensions function
  • Support members of the in-house pensions team in the day to day operation and running of the department
  • File scanning
  • Data inputting
  • Sending and receiving emails
  • Previous experience in an administrative support role is essential
  • Ability to work confidentially
  • Must be discrete and highly personable
  • Be confident liaising with a variety of individuals
  • Full-time student status at an accredited 4-year college/university
  • Knowledge of Microsoft Office (Word, Excel, PowerPoint)
  • Exhibited leadership, problem solving, and collaboration skills
  • Serve as office receptionist
  • Provide administrative support to 1 Partner, 1 Director and HR/Office Manager (time entry, expense reports, travel arrangements, assist in creating engagement letters and other external correspondence, formatting documents, troubleshooting issues, research and respond to inquiries from staff and clients, etc)
  • Check mail daily
  • Prepare FedEx packages for shipment
  • Prepare deposits
  • Maintaining online conference room schedule
  • Ensuring the conference rooms and kitchen are neat/properly kept when not in use and after use (includes tidying, restocking, etc.)
  • Maintain office phone list and post on intranet monthly
  • Monitor the supply room and kitchen to ensure supplies are stocked and counters/shelves are neat
  • Responsible for workstation set up for new hires (office supplies, phone, voicemail instructions, access cards, etc.) & clean out workstations when employees leave
  • Assist with Tax Assembly when needed
  • Other duties as needed
  • Proficient with office technology (MS Office, internet efficiency, trouble-shooting)
  • Excellent communication and grammar skills
  • Ability to work under tight deadlines and work occasional overtime as needed
  • 2+ years in an office environment as an office assistant/administrative assistant required
  • Professional services office experience a plus (accounting firm, law firm, consulting firm, engineering firm, etc.)
  • Responsible for purchasing various items, to include but not limited to: computer software, lab equipment, office supplies, etc., for the faculty and staff of the department through eVA (the commonwealth of Virginia’s procurement system)
  • Regularly review the departmental budget and provide detailed financial reports and supporting documentation demonstrating all expenses are accurately charged
  • Provide administrative assistance to the faculty and staff of the department as needed
  • Organize departmental events to ensure all arrangements are accurately handled and proper personnel coverage is available throughout the event
  • Maintain the department’s social media outlets to ensure all information regarding events, deadlines, etc., are up-to-date and accurate
  • Approve access to departmental facilities; and
  • Bachelor’s degree in business, accounting, finance, or a related field. Candidates with an equivalent combination of education and experience may be considered
  • Proficiency with office productivity software; and
  • Experience with eVA
  • Experience working in a university setting; and
  • Proficiency with office productivity software

Financial Office Assistant Resume Examples & Samples

  • Greet customers and answer phones
  • Receipt in check, stocks, and transfers
  • Open mail and process/distribute paperwork effectively
  • Process new account paperwork
  • Send out necessary paperwork needed to be completed by client
  • Assist brokers as necessary
  • Retrieve mail from customer drop box
  • Hand out packets to walk-in customer
  • Send out correspondence
  • Provide stock quotes to customers
  • Assist with training interns
  • Match incoming stocks and checks with accounts
  • Navigate through the activity, position, security master, and balance screens of the CRI system to obtain customer information
  • Call back customers that opened new accounts
  • Create and file new accounts and all pertinent paperwork for accounts
  • Keep adequate supplies at front desk
  • Handle all returned mail – find out new address and phone numbers of customers and mail back to customers
  • Process simple request wires
  • Assist customers with Scottrade.com
  • Assist customer with the paperwork for different account types
  • Send out follow-up cards monthly
  • Calculate and reiterate commissions to customers
  • Follow-up on any problems arising from paperwork for a customer
  • Contact banks on credit checks for approval
  • Assist all customers and branch brokers with IRA’s/set-up, distribution, nuances of each type
  • Quick and accurate data entry/typing skills (Minimum of 30wpm)
  • Moderate problem solving ability
  • Moderate basic math skills; ability to calculate commission
  • Moderate level of computer/Internet skills
  • Ability to handle multiple tasks and a fast paced environment
  • Basic level proficiency with Microsoft Word, Excel, and Outlook
  • 1 to 2 years general office experience preferred. Previous experience in the brokerage industry helpful
  • 1 to 2 years customer service experience required
  • Maintain tax and outsourcing workflows in process/document management software (GoFileRoom)
  • Generate tax organizers
  • Upload client documents to appropriate programs
  • File governmental forms via e-file and paper filing
  • Update client data
  • Run status reports in various systems
  • Set up new client tax folders in GFR
  • Assemble tax returns for businesses and individuals
  • Assist tax team in meeting strict government deadlines
  • Back up receptionist coverage

Clinic Gc-office Assistant Resume Examples & Samples

  • Schedule appointments with physicians and mid-levels using reason for visit/appointment type as indicated in scheduling system
  • Consistently adheres to all policies/procedures of the Patient Access Center
  • Adheres to HIPAA Compliance
  • Updates and maintains President & CEO's daily calendar for meetings, appointments and travel
  • Researches and makes travel arrangements
  • Carries out daily administrative tasks for the office, including keeping CEO on time for appointments, starting conference calls, and preparing for and escorting external visitors
  • Uses appropriate professional judgment to keep President & CEO and President’s Office staff abreast of any changes, issues, or concerns that may impact daily activities and/or schedules
  • Promotes a welcoming and productive environment for all internal and external constituents
  • Accepts and screens calls for President & CEO and works with President’s Office staff to ensure appropriate follow-up occurs
  • Opens and logs mail and works with President’s Office staff to ensure appropriate follow-up occurs
  • Has responsibility for making purchases for the office, including supplies and meals as necessary
  • Assists President’s Office staff with projects and preparation of materials as needed
  • Proactively maintains and updates appropriate contacts for President & CEO
  • Provides other administrative support as needed
  • 2 year Degree (or equivalent years of experience) and a minimum of 5 years of related experience. Excellent organizational and time-management skills with ability to work in a fast-paced environment. Capable of prioritizing and completing tasks under tight deadlines and the flexibility to meet sudden and unpredictable business needs. Excellent written and oral communication skills and the ability to work effectively with all levels of staff including internal and external C-suite executives. Demonstrates strong customer service skills and displays constant professionalism. Willingness to work outside standard established business hours are necessary
  • Knowledgeable in personal computer software
  • Proficient in general office procedures
  • Knowledgeable in Microsoft Word, Excel, Unity 23, Mysis, and HHC Advantage
  • Receives, greets and directs visitors to appropriate person or office
  • Answers telephones, providing assistance and directing customers to the correct person or office
  • Creates and maintains files
  • Schedules appointments and arranges for meetings
  • Answers questions about the organization and associated activities
  • Assists with word processing, data entry and internet searches
  • Maintains office equipment; arranges for service calls as needed
  • Processes ELI applications from start to finish
  • Tracks pending applications
  • Receives, greets and directs visitors and routes calls to appropriate person or office
  • Keeps the front office areas clean, maintains office equipment and arranges for service calls as needed
  • Keeps track of ELI equipment (laptops, data projectors, CD players, etc.) and manages equipment check-out system
  • Provides classroom technology support when needed
  • Prepares office letters, certificates, class schedules, transcripts, etc
  • Sends out e-mail reminders/warnings to students, sponsors, agents, etc
  • Maintains ELI social media
  • Assists with textbook ordering
  • Assists in setting up ELI courses and classroom scheduling
  • Assists with set up and administration of student/program evaluations
  • Scans student records and office documents for electronic archive
  • Updating the Utah Campus Compact website (using WordPress) and sending out a monthly newsletter (using MailChimp)
  • Processing payment requests, purchase orders, journal entries, and deposits
  • Making travel arrangements, as well as processing travel reimbursements
  • Assisting in office organization, including maintaining storage space and filing
  • Assisting the Executive Director with administrative tasks when needed
  • Maintaining the national Campus Compact database and contact lists for all Utah Campus Compact constituents
  • Schedule meetings and meeting spaces
  • Preparing and sending out mailings
  • Assisting with event planning and coordination at Utah Campus Compact events as needed
  • Assist Associate Director to organize and process Clinical Program applications with faculty and cooperating agencies
  • Collect and track student reports, reflections, and time logs for faculty review
  • Communicate with students to ensure timely submission of documents
  • Communicate with clinical faculty regarding late or incomplete submissions from students and/or site supervisors
  • Enter data needed to track student progress and to compile statistics for Clinical Program in Excel database
  • Perform general secretarial duties such as typing, filing, telephone contacts, faxing and copying
  • Interface with students and Clinical Program Director and other clinical faculty to approve documents for Writing Portfolio
  • Assist faculty with selection of recipients for clinical awards
  • Coordinate grading clinical internships with faculty, placement supervisor and registrar
  • Assist Associate Director to prepare advertising materials about clinic opportunities for students
  • Coordinate orientations, information sessions, and other events as required
  • Assist Clinical Program Director in preparing grant applications and reports as needed
  • Assist faculty and Associate Director on various assignments as requested
  • Assist in the preparation of administrative projects
  • Assist with office tasks including: filing, sending faxes, and creating folders
  • Assists in the creation and distribution of program materials, forms, and general correspondence
  • Receives, greets and directs clients to appropriate person or office
  • Answers telephones, providing assistance and directing clients to the correct person or office
  • Accepts copays, signs in clients
  • Assists with marketing, social media, and email campaigns
  • Helps maintain the ENVST webpage
  • May have to periodically attend Education Fairs on behalf of the ENVST Program
  • May need to deliver flyers and marketing packets to the University community
  • Assists with other duties as assigned
  • Assembles Course Materials for students
  • Enters leads into CRM database and informs outreach staff about “hot” leads
  • Helps clean up and merge marketing lists as acquired
  • Assists with outreach/sales efforts for certificate programs and courses
  • Assists with writing course descriptions
  • Assists with obtaining GI Bill approval for programs
  • Maintains wait lists for classes with full enrollment
  • Assists with documenting course evaluations
  • Assists with data entry in support of course scheduling processes
  • Completes standard office duties such as emailing, photocopying (including instructors’ course materials/binders) and filing
  • Creates certificates for students completing programs
  • Assists with organizing and archiving documents and materials
  • May have to periodically attend Education Fairs on behalf of ProEd and may need to deliver flyers and marketing packets to community
  • Greets and assists external as well as internal customers over the telephone as well as in person
  • Answers telephones, providing assistance to customers as needed
  • Distributes incoming mail
  • Creates and maintains electronic as well as hard copy files
  • Data entry in specialized website
  • Administrative duties such as maintaining equipment inventory, updating Excel spreadsheet data for projects
  • May also manage the front reception desk; processing in guests and greeting visitors in the main lobby area
  • Completes clerical projects including invoicing, web inquiries, spreadsheet projects and lower level analysis work for the specific departments being supported
  • Purchases items using Ariba as needed
  • Makes decisions concerning the prioritizing of work and handles administrative questions and problems
  • Establishes and maintains recordkeeping and filing systems
  • Coordinates conferences, meetings and appointments; notifies attendees and makes necessary arrangements through Outlook Scheduler
  • Strong computer skills, including Microsoft Office application such as Word, Excel, PowerPoint
  • Ability to coordinate activities with other functions
  • Analytical ability sufficient to handle complex administrative functions
  • Able to maintain professionalism and confidentiality of information
  • Familiarity with SAP
  • Flexible work schedule, must be able to work early or late on occasion
  • Good written, verbal and interpersonal communication skills
  • Minimum of two years of prior administrative support experience

Office Assistant, Senior Resume Examples & Samples

  • Type reports, letters, graphs
  • Answer phones and take messages
  • Maintain database by completing entries
  • File completed case histories
  • Additional duties may be assigned

Suzhou Technical Center Office Assistant Resume Examples & Samples

  • Bachelor’s degree in English or communication related major
  • Above 2 year admin or personal assistant experience
  • Good communication and coordinate ability, detail and logical mind
  • Smart, strong learning agility
  • Good English language skills (verbal & written)
  • Good computer skills, include and not limited to Excel/PowerPoint/Coupa
  • Good team player and communication skills

Area Office Assistant Resume Examples & Samples

  • Basic computer skills including MS Office
  • Professional phone voice and Strong Customer Service Orientation
  • Excel with organizational skills and time management
  • Customer service and reception experience
  • Create, update and maintain Excel spreadsheets and PowerPoint presentations
  • Train and serve as back up support to the branch Office Manager in areas such as payroll, account payables, ordering supplies, and incoming / outgoing mail
  • High school diploma or general equivalency diploma (GED)
  • 2 years’ experience tracking, consolidating, interpreting, and reporting numbers
  • 1 year experience with Microsoft PowerPoint
  • Assists with a wide variety of administrative duties (faxing, typing, filing, shipping to FedEx/UPS/USPS, scheduling appointments, telephone inquiries, making reservations, etc.)
  • Serves as the assistant to approximately 6-7 faculty performing duties such as: typing, filing, faxing, editing/proofreading, scheduling appointments, arranging catering, making reservations, preparing reimbursement requests, renewing subscriptions, ordering course materials and supplies for the faculty, processing mailings, uploading/editing information on Web based platforms, merging large data files, etc
  • Solves routine administrative or procedural problems with other departments as assigned. Serves as the administrative point of contact with students
  • May perform front-desk receptionist duties, and performs other work-related duties as assigned
  • Experience with Microsoft Office
  • Strong computer skills
  • Strong verbal/written communications and customer service *skills
  • Strong organizational skills and attention to detail
  • Familiarity with Department of Laboratory Medicine operations and procedures
  • Familiarity with word processing, spreadsheet, and database software
  • Experience in a major medical hospital laboratory
  • Experience with laboratory information system
  • Performs routine clerical support, with supervision, such as answering telephones, copying, filing, faxing, data entry and maintaining records and files and follows established procedures and guidelines to provide timely and effective clerical support to the group
  • Operates and maintains office equipment requests/transactions or directs the person or matter to the proper sources
  • Greets visitors by phone, in person or through electronic media, providing them with white-glove level customer service. Assesses the needs of the client and provides detailed explanation of the services, processes, procedures and guidelines of the department
  • Performs and organizes paper and electronic filing systems to ensure company compliance
  • Maintains employee rosters and location lists; opens and seals envelopes; date-stamps material; weighs and stamps outgoing mail; readdresses misdirected mail and delivers mail
  • Operates and maintains office equipment such as printers, copy machines, fax machines and may serve as liaison with service and vendor personnel
  • Coordinates logistics for various meetings to ensure the meetings are arranged properly
  • 1-3 years working experience
  • Moderate understanding of general job aspects and some understanding of the detailed aspects of the job
  • Must have specialized/technical training or combined experience/education as substitute for minimum education
  • Typically possesses a Bachelor’s Degree
  • Typically possesses 3 years of relevant office or administrative experience
  • Typically possesses experience in a university setting
  • Typically possesses experience with a financial solutions software system
  • Demonstrated experience with reimbursement and handling travel logistics
  • Demonstrated experience editing routing documents and drafting routing correspondence
  • Accountable for various scheduling tasks as needed
  • Meets with appropriate administrative staff to determine clerical needs of work unit and to establish reasonable time schedules for completion of work
  • Leads unit’s clerical employees and student workers, as assigned. Provides leadership and work guidance, schedules, assigns and prioritizes workloads. Sets appropriate deadlines. Monitors employee performance on daily basis. Ensures timely completion of unit’s work
  • Resolves routing problems in work area
  • Performs other duties as assigned or requested. The university reserves the right to add or change duties at any time
  • 3 years of relevant administrative or office experience
  • Experience with Kuali or similar software system

RTW Buy Technical Office Assistant Resume Examples & Samples

  • Support the collection price list definition
  • Input and monitoring sample costs
  • Verify the data before the production phase
  • Support the precosting steps
  • Manage, inventory, stock, and organize supplies in all areas
  • Provide courteous assistance to employees
  • Move IT equipment
  • Move, assemble, and install office furniture as-needed
  • Monitor the front door entry and act as a first point of contact with visitors when backing up the receptionist
  • Stock and organize supplies in all appropriate areas
  • Assist the Office Manager, IT Manager, and Human Resources with special projects
  • Experience in a customer-service oriented role
  • 1-2 years of previous work experience in a professional office environment
  • Ability to adapt effectively to change
  • Detailed-oriented and excellent verbal and written communication
  • Responds positively to feedback
  • Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight
  • Greet and serve public as primary first contact for on-site visitors and on the phone; respond to their questions
  • Assist with basic technical and logistical needs, such as travel & expense reconciliation, printing and preparing materials
  • Process incoming mail and ensure posting of outgoing mail; assist with mailings or special projects
  • Provide clerical support, such as copying, filing, answering telephone and ordering and maintaining office supplies; troubleshoot technical issues as needed
  • Assist with the recruitment, training, scheduling and occasional supervision of center volunteers
  • Utilize available systems and resources to maintain, track and research data, and produce and review reports from customer relationship management system
  • Respond to inquiries about Center activities and assist with communications, promotion, and the development of program materials and correspondence
  • Provide programmatic support to center staff as needed
  • High School Diploma or equivalent required; Associate Degree preferred
  • 4+ years’ experience in an office administration role; OR a combination of higher education and 2+ years' administrative experience
  • Experience providing administrative support including some or all of the following: phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, organizing files or related activities
  • Proven ability to set and manage priorities (for self and for projects), handle multiple assignments and deadlines, and operate in a flexible, professional manner
  • Demonstrated ability to maintain high level of confidentiality and exercise discretion and judgment in managing projects and handling requests for information
  • Exceptional communications skills including oral, writing, editing, and proofreading
  • Exceptional interpersonal and customer service skills (e.g., courteous, professional, helpful); comfort working and communicating with a wide range of individuals
  • Strong analytical thinking and excellent troubleshooting skills
  • Proficiency in Microsoft Office products, including Outlook, Word, Excel and PowerPoint; Publisher or InDesign experience a plus
  • Ability to work independently, as well as, part of a team
  • Availability and willingness to work evenings and weekends as needed
  • Self-motivated, dedicated to accomplishing tasks, able to take initiative and creatively solve problems while maintaining strong communication with staff
  • Previous event planning/coordination experience a plus
  • Input data and pricing information in to various internal and external systems
  • Ensure all daily, weekly, monthly, quarterly, and annual reports are on time and accurate. This includes pulling large amounts of information and reviewing for key trends. Pull, understand, interpret, and report out data in Excel from systems including but not limited to Margin Minder, Salient, Nielsen, and SAP
  • Develop presentations in PowerPoint for the team. Develop templates, graphics, and chart inputs at highest professional standards
  • Coordinate and book travel and event / meeting arrangements
  • Manage projects (i.e. presentations) from start to finish including coordinating across multiple functional groups
  • Possess strong influencing, interpersonal and communication skills. Able to communicate effectively in both written and oral formats with executive level management, and all internal/external contacts
  • Prioritize requests and perform other duties as required
  • $17.00/hourly
  • Monday thru Friday (9:00am - 5:00pm)
  • 2 years of experience with MS Office – Excel, Access, Outlook, Word, and PowerPoint (to include experience with Pivot Tables, Writing Functions, and performing V Look-Ups within Excel)
  • Ability to read and write on a level generally acquired through a high school education
  • Ability to communicate verbally, including via telephones; ability to interact effectively with physicians, allied health professionals, physicians' office staff, other departmental personnel, etc
  • Ability to access, input, and retrieve information via computer. Must have previous information systems experience
  • Course work in medical terminology or anatomy/physiology
  • Analytical ability necessary to assemble cases and solve problems
  • One year of Medical Records experience
  • Two to three months on the job training is necessary for full familiarity with department and Harborview Medical Center procedures
  • Must have ability to climb stairs and ladders and stand for long periods of time
  • Ability to perform moderate lifting
  • Ability to work independently and prioritize work appropriately
  • Must be able to read and write on a level generally acquired through a high school education
  • Must have ability to work independently and prioritize work appropriately
  • Must be able to see and hear
  • Answer general inbound calls and place outbound calls with the goal of increasing business, customer satisfaction, and customer retention
  • Follow basic procedures and scripts, using fundamental knowledge of company and project directories, services, and products to assist customers and clients
  • Type or generate letters and other documents as necessary
  • Assist in the maintenance of the office record and filing systems
  • Retrieve, log, and route correspondence (faxes, email, letters, etc.)
  • Prepare outgoing or log incoming shipments
  • Ensure document control of mail and project correspondence
  • Perform other duties as assigned by leadership
  • Associate’s degree from an accredited college or university preferred
  • At least one (1) year of related experience required
  • Proficient in the use of Microsoft Office products
  • Excellent organizational, written, and verbal communication skills
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment
  • Ability to work as a team member, as well as independently
  • Must be able to remain in a stationary position for an extended period of time
  • Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds
  • Work is constantly performed in an office environment

Office Administrator / Office Assistant Resume Examples & Samples

  • Internal Communication: Generation and maintenance of key Internal information on displays or Video screen for Paris office ( events, general information…)
  • Help the Team in receiving and sending internal administrative documentation, prepare and send end of year mailing, invitation to events
  • Office Management: Supporting the Team for Administrative work, extracting and preparing data from various sources, following administrative documentation, ordering products, receiving sometimes calls from customers and forward their request internally. Ensuring Office housekeeping, distribiute mails, receiving visitors,
  • Accounting: Receive invoices, send them for payment to Finance, Manage contractors administration, payment process
  • Travel and entertainment: Booking trains, planes and taxis for visitors, organizing internal events within the French office
  • Events support: Help in organizing customer and social / CRM events
  • Very good organizational skills and self-starter spirit
  • Capacity to understand intranet tools and shared websites
  • Communication skills (Presentations, writing)
  • Notions in Accounting and Administration
  • English speaking
  • Experience in the automotive industry would be a plus but non mandatory
  • Maintains lunchrooms
  • Assists Office Manager with responding to facility-related requests
  • Provides relief receptionist support for lunch/breaks or absences
  • Flexibility with overtime to meet deadlines
  • Requires frequent reaching and handling
  • Walking, kneeling and crouching are required throughout the day
  • Ability to lift approximately 20 - 30 pounds
  • Perform full administrative duties, including typing memorandums, correspondence, documents and reports, usually from rough draft, as well as editing for grammar, punctuation, and spelling as needed
  • Prepare routine correspondence as requested and organize workload to comply with deadlines and priorities established by the principals
  • Maintain a working knowledge/competency of appropriate systems applications utilized by firm, including Word, Adobe, Excel, PowerPoint, and Outlook
  • Assemble tax returns as needed
  • Assist in preparing and distributing client billing on a timely monthly basis
  • Answer phones and communicate messages to principals, managers, and staff to resolve client questions on a timely basis
  • Schedule appointments/meetings for principals, managers, and staff, including making necessary travel arrangements and proactively checking need for meeting materials (i.e., agenda, presentation, food arrangements)
  • Interact with clients in an efficient, courteous, and professional manner
  • Work as a team member in meeting the needs of the industry/service group
  • Monitor and coordinate gathering of various forms and documents for set up of client files efficiently
  • Serves as receptionist to the Carey Office of Education (COE) and provides telephone and electronic assistance to support students, faculty and staff
  • Greet visitors, schedule appointments, process incoming and outgoing mail
  • Respond to inquiries about programs and procedures, make appropriate referrals. Is sensitive to the interrelationship of both people and functions within the department and maintains confidentiality of sensitive information
  • Provides administrative support to the Sr. Administrative Coordinator to the Vice Dean
  • Assists with coordination of COE special events through scheduling, ordering supplies, and other activities
  • Assists with processing check requests and reimbursements for faculty and staff
  • Assists with special projects, mass mailings, information packets and other duties as assigned
  • Ability to quickly learn all components of the Carey Office of Education, including administration, admissions, programs, student services, career development, academic advising, institutional data and analytics and registration services
  • Proficiency with Microsoft Office (Word, Outlook, Access, Excel, PowerPoint)
  • Ability to handle multiple tasks and meet deadlines
  • Ability to organize, attend to detail and respond proactively
  • Must be highly service-oriented with professional demeanor; excellent interpersonal skills
  • Strong verbal and written communication skills and frequent use of email
  • Experience working in a busy and diverse office setting
  • Working knowledge of internet/web based resources
  • General knowledge of events planning

Parking Office Assistant Resume Examples & Samples

  • Manages the customer sales window and selling of parking permits
  • Ability to establish and maintain positive working relationships with other employees, faculty, staff, students, visitors and the general public
  • Knowledge and understanding of University rules and regulations regarding parking
  • Ensuring all invoices are recorded and coded in accordance with the coding and authorisation of invoices
  • Opening and sorting of the post, ensuring compliance with service level agreements
  • Retrieving and archiving files and documents to storage remotely
  • Managing the cheque paying in and printing / signing process in accordance
  • To provide a prompt and accurate photocopying and scanning service for the office
  • Liaising with the Office Manager in relation to re-stocking and running of office equipment and supplies to ensure effective performance
  • Acting as the Health and Safety Representative where appropriate for the office and complying with all requirements of our Health and Safety policy and procedures including liaising with the people responsible for overall building maintenance
  • To provide support to the other members of the Office Support Team
  • Answers telephones, providing assistance to and solving issues for Garden members
  • Processes membership payments
  • Assists in the maintenance of RBG’s database
  • Processes University gift reports
  • Assists in staffing for special events
  • Professional working experience in a higher education environment
  • Professional work experience in a medical, dental, counseling or related office setting
  • Strong computer skills and competency with Microsoft Office software including Word, Excel, and Outlook
  • Experience using computer software to manage multiple electronic calendars and schedule appointments/meetings
  • Competent with computer data entry requiring a high level of accuracy
  • Experience working with large filing and/or record keeping system
  • Welcomes visitors by greeting them in person, or on the telephone; answering or referring inquiries. Maintains security by following set procedures; monitoring logbook, and issuing visitor badges
  • Assists with scheduling room reservations for the MSB1 using the Event Management System, placing relevant IT, facilities and telecommunications work orders
  • Supports the administrative functions and operations for the Office of the Vice President for Research by maintaining a safe and clean reception area by complying with procedures, rules and regulations
  • Ensures proper distribution and processing of daily mail for the Office of the VP for Research and departments within the MSB1
  • Assists with meeting, seminar and event setup to include placing maintenance and custodial work orders, meal and beverage orders, and providing required financial documentation for expenditures
  • Assists in the digital archiving process by scanning and entering appropriate data and assists with the filing of hard copy documents
  • Directs visitors by maintaining, updating and distributing employee and department directories; giving instructions
  • Assists with other duties assigned by the Executive Associate for the Office of the VP of Research
  • Maintain clean reception areas, work stations and meeting rooms at all times including regular hovering and polishing
  • Maintain high hygiene standards in the kitchen and break-out areas
  • Regularly clear and polish all internal facing glass windows and doors
  • Monitor the use of kitchen, bathroom and cleaning items. Maintaining a clear record and request refill as and when required
  • Assist the PMO in admin such as copying, scanning and maintaining files
  • Ensure the photocopier is regularly stocked and liaise with Thales IT upon notification of any fault
  • Coordinate with the Project Assistant for any office repairs
  • Dispose of all office waste regularly
  • Greet visitors entering the office and informing the correct individual of their arrival
  • Serve refreshments to management, staff and visitors
  • Monitor the use of refreshment items. Maintaining a clear record and request refill as and when required
  • Photocopying of office documents as requested by various staff members
  • Responsible for mail delivery to staff members
  • Ensuring office premises are secured, clean and presentable on a daily basis
  • Grade 12 Certificate
  • Minimum 2 years work experience in an office set up
  • Key point of contact in ensuring the Business Centre team coordinates internal and client meetings efficiently
  • Tidy and reconfigure rooms at the conclusion meetings
  • Assist with office related events and functions including set up, catering and other requirements as needed
  • Bachelor's degree or equivalent work experience required
  • Bilingual – English & Spanish
  • Proficiency in Microsoft Office Suite – Word, Excel, PowerPoint
  • Ability to handle multiple competing priorities; excellent organization skills, attention to detail and flexibility
  • Requires a Bachelor's degree or equivalent experience
  • Knowledge of proper English
  • Knowledge of generally accepted office practices, procedures and equipment
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint)
  • Ability to communicate effectively both orally and in writing and to establish and maintain cooperative working relationships with people contacted of performing assigned including Company management and outside business associates
  • Ability to interact with senior management on a limited basis
  • Ability to exercise independent judgment consistent with department guidelines
  • Ability to adhere/respond to establish time frames and schedules
  • Ability to perform multiple tasks in a fast-paced team environment
  • Ability to maintain a professional image
  • Audio visual equipment setup, troubleshooting and maintenance
  • Banking deposits
  • Events Coordination
  • Iron Mountain records setup, retrieval, and permanent removal
  • Iron Mountain shred bin maintenance
  • Mail/Shipping and Handling: USPS/Pitney Bowes equipment, certified & registered mail, collect, sort & deliver mail to partners and to mail drop off. FedEx shipping
  • Office Machine Maintenance, Troubleshooting and Repair: GBC, HP Printers, Pitney Bowes, Ricoh MFD, etc
  • Reception Back Up
  • Room Setup (moving tables and chairs for events set up and clean up) Supplies: Ordering and maintaining inventory
  • Vendor Relations
  • West Region Reports
  • Knowledge of banking and/or trust operations usually acquired through experience is needed to organize client servicing activities
  • Organizational and attention to detail skills are required to ensure the accurate delivery and tracking of client servicing
  • PC knowledge and typing skills are required Good oral and written communication skills are required
  • Processes daily mail including retrieval, sorting, and distributing incoming and outgoing mail. In charge of maintenance of postage machine and supplies
  • Assist with copying and binding of financial statements, presentations and proposals; reviews work for quality and accuracy
  • Assists professional staff with the scanning of documents to EFX Engagement binders and other scanning projects as needed
  • Operates and maintains various office equipment; stocks paper at printer stations; changes toner cartridges; maintains inventory of necessary toner for each copier, fax machine, and printer
  • Maintains lunchroom; monthly refrigerator cleaning
  • Maintains work rooms and hoteling offices/cubicles
  • File maintenance: assists staff with file location and retrieval as necessary
  • Assists with monitoring office/kitchen supplies
  • Daily office errands
  • Monitor shred and recycle bins and empty as necessary
  • Daily restocking of refrigerator with beverages as well as coordination with beverage suppliers
  • Prints, assembles, and delivers tax returns in accordance with firm standards, to include: following instructions provided by staff, verifying accuracy and completeness of the information included in the client transmittal letter, and verifying correct tax forms and attachments are used
  • Works closely with the client service staff to clarify and resolve issues that arise during the assembly of tax returns
  • Participates in the mailing of tax organizers to individual clients
  • Sets up new client binders in EFX Engagement software
  • Reviews compiled tax returns for clerical accuracy, if required
  • Creates and maintains filing systems
  • Assists with training seasonal tax personnel, if required
  • Previous tax experience preferred
  • Able to multi-task and prioritize workload in a fast-paced environment
  • Able to work overtime, including some Saturdays
  • Exercise good judgment in maintaining information, records, and reports
  • Adept at learning new technology
  • Basic knowledge of Microsoft Word, Excel, and Outlook; experience with Adobe a plus
  • Bilingual in Spanish preferred
  • Keeps the café areas stocked with beverages and paper products throughout the day
  • Prepares for company-wide meetings from technical equipment to furniture arrangement
  • Performs regular checks of the conference rooms and common areas ensure that they are kept presentable and clean
  • Assists with setting up, planning, and managing in-house events/parties. Food & beverage experience is highly preferred
  • Assists Senior Office Manager with any other Office Services needs as directed
  • Tests all common area equipment on Monday mornings to ensure that it is functioning properly
  • Submits IT tickets and work with IT to resolve equipment issues
  • Works closely with the IT department on basic help desk tasks and troubleshooting
  • Stocks printers with paper and provide additional paper supplies near the printers for employee use
  • Minimum Associate’s Degree
  • 1-2 years in relevant experience in similar role; prior administrative or customer service experience preferred
  • Desire to grow in an administrative role
  • Ability to work under pressure and meet deadlines without supervision
  • Professional attitude and demeanor as a representative of the 360i brand and culture
  • Excellent organizational & time management skills
  • Must be a ‘can do’ type of person
  • Some experience with submitting expenses and booking travel
  • Able to manage relations with vendors for on-site and off-site meetings/events
  • Handling all administrative duties for assigned branch including handling of customer service inquiries and resolutions and related administrative duties
  • Duties include order entry, creating databases, payroll entry, customer service, processing discontinuances,
  • CRM credits, manual T&M billing, correction of automation errors, weekly audit reports (Billed Not Monitored, Billed Not Inspected, Missed Timer Test Reports, etc) running activity reports, accounts payable, escalations, guard invoices, ordering office supplies and business cards, courier, manual 327,
  • MASterMind actions: personal and branch, special projects and any other duties as assigned by manager
  • 0 to 2 years of related office experience
  • Print/Assemble Tax Returns
  • Assist with incoming/outgoing mail

Production Office Assistant Resume Examples & Samples

  • You will also have completed Year 12
  • Technical or Business formal learning
  • Minimum 1 year of office experience, preferably in a production environment
  • Ability to read and comprehend policy and legislation so that the requirements can be practically put into action in the workplace
  • Track grant expenses and reconcile monthly financial transactions. Investigate and make corrections in accordance with College, University, funding, and Government guidelines. Follow up on outstanding issues and respond to questions as needed
  • Produce monthly fiscal management reports, attend grant business meetings, act/follow-up on action items
  • Prepare and process financial transactions including, but not limited to: purchase orders, non-PO vouchers, invoice processing, and journal entries
  • Prepare and process human resources transactions
  • Work with shared services to clarify and resolve any transactions
  • Process pre and post award Grant transactions
  • Maintain compliance
  • 4+ years of experience
  • Capable of taking dictation and transcribing letters and emails
  • Proficient use of Microsoft Word, Excel and PowerPoint
  • Public Notary
  • Daily data entry and index of UA and UAF documents into DocuWare
  • Daily data entry of UAF documents into DoM Foundation Data Table
  • Scan and email all computer request forms (CRF’s)
  • Order supplies for DOM Finance Office
  • Prepare UA and UAF deposits
  • Initiate new account checklist form for new UA KFS accounts in UAccess Financials and set up account file folders
  • Track and maintain inventory database for Department of Medicine (A-tags, N-tags and D-Tags). Update changes in UAccess Financials as needed, and assist with annual review and verification of division’s inventory. Submit contact information/address changes into UAccess
  • Bi-Weekly print all Facilities Management invoices and distribute to accountants for verification and then file in FM binder
  • Submit all Facilities Management, UITS, Surplus, and COM IT requests for the Business Office
  • Prepare financial documents for US Immigration paperwork and track legal expenses
  • Monthly check of reconciliation of department’s purchasing card documentation to credit card statements and submit monthly report(s) to the Financial Services Compliance office
  • Quarterly review of pending Department of Medicine and Non Department of Medicine sponsored proposals and follow up on status
  • Quarterly review and update standard supplies price list sheet
  • Assist with scheduling interviews for the Finance office
  • Assist with ad-hoc requests for Administration and Admin accounting team
  • Initiate requisitions, purchase orders, and coordinate the execution of contracts and agreements (i.e. Faculty and staff year end business meeting events, department recruitment for Division and/or Center Directors
  • Initiate and maintain list of UA Financials workflow documents including account delegates, account supervisors, account managers, and fiscal officers
  • Create and maintain UA admin, program coordinators, lab managers and coordinators list and disseminate information regarding UA and Departmental policies and procedures
  • Coordinate business office requests
  • Maintain and update department org charts, phone/email contacts lists, and departmental procedures
  • Supervise and provide instruction to Admin team student worker
  • Annually lead and coordinate Department’s account authorization process
  • Annually lead and coordinate with Department’s telecommunication verification process
  • Annually lead and coordinate with Department’s archive of records
  • Annually lead and coordinate with Department inventory verification
  • 1-2 years of general office experience
  • 6 months or more supervision experience
  • Receives and responds to all incoming calls
  • Schedule appointments according to guidelines
  • Process phone notes
  • Interviews patients to collect required demographic and financial information
  • Codes and enters information into the system
  • Identify and analyze account discrepancies
  • Greet patient upon arrival and interview in a professional manner check insurance cards and collects co pays prior to patient appointment
  • Assists patients with picking up prescriptions, referrals, work notes etc…
  • Performs other responsibilities as assigned
  • Knowledge of physician office systems and practices
  • Knowledge of computer skills and key boarding
  • Ability to maintain patient confidential information
  • Ability to exercise judgment, tact and diplomacy
  • Ability to handle irate callers, defusing the situate and when to elevate to the next level
  • Ability to display excellent customer service

Office Assistant / Document Controller Resume Examples & Samples

  • Document Management and Control (Recording and Tracking) for the internal and external distribution of Project documentation
  • Data Entry into all required fields for the applicable Project Documentation
  • Documentation Quality Assurance (review/proof-reading and editing)
  • Document Control Reporting
  • Coordination and attendance at Document Control meetings with client document control counterparts
  • Uploading, distributing and revising documentation within two (2) independent client enterprise systems (Infrastructure/Construction-specific)
  • Maintaining electronic and hard-copy files, submissions, correspondence and e-mails, as required
  • Understanding an adhering to Project Document Control Procedures and QA Standards
  • Format reports, technical documents, presentations, and marketing documentation to SLE standards
  • Assist in the coordinating, preparation and distribution of weekly and monthly reports and documents
  • Professionally and respectfully responding to internal and external requests for information, and ensuring that these are followed through as needed
  • Provide direct Administrative support to CEO and occasional support to CFO and Technical Director
  • Manage local office requirements including ordering office supplies, initiating internal IT requests and working with IT to resolve equipment issues(computer, fax, photocopier, cell phone and regular phone issues)
  • Schedule and coordinate meetings, events and conferences for project personnel including scheduling of meeting rooms, equipment resources and catering as required
  • Maintain good working relationship with office management and staff
  • Invoice and expense verification and tracking
  • Prior Administrative Experience or Completed post-secondary education in Business Administration (Certificate, Diploma, Degree, etc.) or similar is an asset, but not required
  • Prior experience, or an equivalent combination of education and experience
  • Prior experience in document control, filing, and handling of project documentation
  • Experience sending and receiving drawings and expediting transmittals
  • Prior experience working with Computerized Construction or other Project Management Systems (e.g. SharePoint)
  • Significant experience and advanced capabilities in Outlook, Excel, Word and Adobe Acrobat 8.1 Professional
  • The ability to work both as part of a team or independently
  • Strong aptitude for computers and technology, including advanced skills in Microsoft Office
  • Strong team player who shares in our vision
  • A self-starter with the competence to take initiative and go beyond what the job situation requires
  • A willingness to learn new skills and take on new duties
  • Ability to work independently and in a team environment
  • Excellent time management skills and the ability to change priorities to meet group needs
  • Diploma in Business Administration, or relevant Tertiary Qualifications. Person with a Technical Diploma or higher would be preferred
  • Must have good interpersonal skills and be able to communicate effectively in English
  • Must have good skill sets with computing & Microsoft Office applications. Person with prior experience working on Oracle based applications would be preferred
  • Meet with clients and determine and revise all details relative to the specific event
  • Develop detailed diagrams of each space indicating the location of equipment needed in each area
  • Create and distribute event documents with all the information relative to the various department’s specific requirements and capabilities
  • Communicate and coordinate with décor, catering and A/V vendors
  • Coordinate with the appropriate departments any changes or corrections the client may request
  • Supervise events from load in through load out
  • Aid in event coordination, set up and teardown
  • Assist client with all move in/set up requirements
  • Review general area of ingress and egress to include all appropriate areas are ready for the event
  • Continuously monitor event space for cleanliness and safety for all patrons/clients
  • Serve as the liaison between client and Stadium & Arena Event Services departments
  • Prepare and review the event settlement and send final billing
  • Demonstrate a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide excellent customer service Perform event related research and data entry
  • Operate a multi-line phone for the main office line and individual employee lines
  • Greet all clients and guests to create a warm, welcoming, and professional experience
  • Manage guest security software
  • Arrange parking for clients and guests
  • Office supply management; ordering and organizing as needed
  • Receive and sort all incoming mail and deliveries and communicate with vendors regarding closings and holidays
  • Assure pick up of all outgoing packages and mail prior to leaving each day and schedule hand couriers as needed
  • Coordinate technology support with internal IT department
  • Support in the planning and preparation of office events and ad hoc projects
  • Maintain tasks using project management software
  • Liaise with property management, building engineers and contractors working onsite to maintain space
  • Coordinate with administrative team to ensure office facility checks
  • Assist with security processes and key inventory
  • Assist with AED/CPR trainings
  • Maintain all equipment/appliances and maintenance schedules
  • Assist with office moves and general office set ups
  • Complete all food orders and fully manage kitchen appearance
  • Assist administrative team with meeting set-ups as needed

Seasonal Office Assistant Resume Examples & Samples

  • Preparing almost exclusively individual, with minimal corporate, partnership and other returns, as well as preparing tax work papers
  • Significant experience preparing individual returns including all IRS schedules
  • Experience with ProSystems Tax, GoFileRoom, and Adobe Professional, and paperless process
  • Demonstrated understanding and proper application of rules, regulations and codes of conduct of relevant governing bodies (i.e. IRS, AICPA, PICPA, State Boards of Accountancy, etc
  • Strong computer skills (MS Office, Outlook, etc.) and aptitude to learning new applications
  • Ability to organize work, effectively manage a variety of projects and the ability to work accurately while meeting deadlines
  • Previous experience with tax processing in a CPA or professional services firm is preferred, but not required
  • Previous experience related to small corporate, partnerships and individual tax
  • A level of comfort working in a technologically-advanced, non-paper based environment
  • Oversee and be responsible for the day-to-day operations of the Austin, TX office
  • Minimum 1-3 years professional experience, preferably in a customer service role or professional office environment
  • Worked within a deadline-driven, team environment, preferably in a professional organization
  • Managed multiple projects simultaneously
  • Proficiency using computer and general business applications (Microsoft Office required), and has demonstrated an ability to learn new software application
  • Dependability and punctuality
  • Knowledge of MS Word, Excel, Outlook, and PowerPoint is required; Visio desirable
  • Client and business environment: Customer service orientation is a must. Job pressure may exist from requirement of handling multiple tasks
  • Working knowledge of office and administrative procedures
  • Maintains a professional demeanor
  • Fast paced environment (frequent tight deadlines, multitasking, etc.)
  • Willingness to take risks
  • Open to ongoing change
  • E-mail intensive environment
  • Interest in technology and how it’s changing our world
  • Handle obstacles and difficult people with diplomacy and tact
  • Open office environment
  • Business casual attire
  • Must be able to work overtime and/or outside of regular business hours on occasion
  • Extensive computer and phone use
  • Must be able to read, write and speak English fluently
  • Must be able to sit or stand for long period of time
  • Must be able to lift 25 lbs
  • Scheduling appointments for Advisors via CRM (client relationship management) system
  • Maintaining electronic files and other general administrative duties as needed
  • Assisting with client meeting file preparation
  • Client reception
  • Self-starter attitude, reliability, discretion and ability to maintain a professional attitude and appearance at all times
  • Attention to detail and accuracy with good organizational skills
  • Experience in using CRM (client relationship management) systems
  • Ability to operate and maintain general office equipment including printers, copiers, fax machines, scanners, postage machine etc
  • Minimum of 2 years similar job experience
  • Minimum of 2 years of college required
  • Maintain current mailing lists
  • Registering individuals for membership and classes
  • Submitting community post for upcoming classes
  • Compile data form class evaluation forms
  • Some HTML experience is helpful but not required
  • Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent
  • Processes and distributes mail and packages
  • Manages lost and found
  • Manages checkout of basic classroom equipment
  • Performs regular campus errands
  • Creates and maintains an environment of professionalism
  • Ensures all who interact with the front desk have been provided incredible customer service
  • Prioritize and organize work to meet daily deadlines
  • Sarbanes Oxley compliance
  • Respond to and direct incoming phone calls to meet the customers' needs
  • Order parts for Maintenance Department
  • Maintain Maintenance Department process controls
  • Other duties as assigned by management
  • High school diploma or G.E.D. with some college preferred
  • 1-2 years vendor and customer relations experience is a MUST
  • Excellent interpersonal skills in working and communicating with diverse employees at all levels of the organization
  • Working knowledge of Microsoft Office
  • Detailed oriented with ability to work as a team player and prioritize workload to complete tasks on time
  • Must possess a high degree of integrity and maintain confidentiality
  • Previous relevant administrative experience
  • Ability to work as a team player to provide excellent customer service; and
  • Demonstrated knowledge of Microsoft Office suite programs
  • Experience working in a higher education setting or with the commonwealth of Virginia; and
  • Demonstrated knowledge of electronic scheduling programs and WordPress or willingness to learn
  • Data entry work, as needed
  • Experience working in an office or professional setting required
  • Ability to pay extremely close attention to detail and follow directions/procedures required
  • Organizing and filing Client/Employee documents and files
  • Assists with internal and external audits
  • Prepares mailings for quarterly in-services as well as sending messages to employees using Addus AMP system
  • Maintains spreadsheet of in-service attendees & forwards list to payroll
  • Conduct surveys for prospective employees as well as runs web checks and fingerprints
  • Ensure all Filing of all paperwork including home visit forms, family caregiver forms and other documents relating to our clients and employees
  • Daily data entry of Quality Assurance Home Visits notes
  • Assist with documenting and preparing of outreach activities of the Quality Assurance Specialists staff
  • Generate and preparing various weekly and monthly activity reports
  • Responsible for ensuring forms are copied and prepared for staff
  • Prepare, organize, and sort documents for filing
  • Responsible for conducting follow up phone monitoring and assisting in scheduling home visits
  • Prepare and conduct various mobile Electronic Visit Verification (EVV)device training to employees to ensure State compliancy
  • Troubleshoot and resolve Electronic Visit Verification and mobile device issues
  • Track device inventory by utilizing various reports and spreadsheets
  • Generate and prepare weekly reports of training activities and inventory of supplies
  • Ensure all employees are in compliant actively utilizing EVV/mobile technology
  • Previous experience working in an office environment
  • Demonstrates skills in communication clearly, accurately and concisely
  • Ability to maintain confidentiality, discretion and professionalism in appearance and demeanor
  • Ability to remain calm under pressure and work with multiple interruptions
  • Able to take direction and provide meaningful results
  • Ability to work collaboratively to prioritize tasks and meet deadlines
  • Possess a good work ethic
  • Intermediate skills with MS Office programs, specifically Outlook, Word, Excel and Publisher
  • A cover letter describing how you meet the required and desirable education and experience of this position
  • Names and phone numbers of three professional references
  • The completed supplemental questions
  • 1-2 years medical office experience with proficiency in medical terminology
  • Familiar with insurance companies regulations and guidelines
  • Computer knowledge and proficiency a must
  • Able to operate an adding machine/calculator, multipurpose fax/copier/scanner, telephone and credit card reader
  • EHR experience a must
  • Excellent interpersonal, critical thinking, problem solving and customer service skills required
  • Able to deal with multiple personalities and a mature patient demographic base
  • Able to prepare banking deposit tickets and reports and has general understanding of debits and credits
  • Provides administrative/routine operational, logistical and project support to the business unit on ongoing basis
  • Maintains the files, locates and removes material from files when requested, and keeps a record of the material withdrawn and returned to the files
  • Compiles and arranges data or information and/or makes standard calculations as instructed
  • Responds to routine partner or client inquiries regarding the products or services in the area
  • Acts as primary office receptionist; answers incoming calls, takes messages, answers questions or directs calls to the appropriate person
  • Picks up and distributes mail to appropriate individuals in assigned area
  • Participates in the planning and administration of the business unit
  • Collects, compiles, and analyzes data and information for reports and presentations for the department
  • Runs and creates formal reports for business unit. Updates manuals, procedures, etc
  • Responsible for identifying and resolving problems within established guidelines
  • Expected to use some initiative but refer more complex problems to supervisors/experts
  • Works effectively as a team member but also independently
  • Working towards becoming proficient in all areas of the job
  • Prior administrative support experience is required
  • Experience in finance or accounting, acquired through education or previous work experience preferred
  • Good oral and written communication skills are required
  • Basic Functional / Industry Knowledge is preferred
  • Analytical and problem solving skills are required
  • Technical skills / systems knowledge (e.g. Peoplesoft, Microsoft Office) is required

Dshs Office Assistant Lead Resume Examples & Samples

  • A high school diploma or GED
  • Experience working with collections systems/software
  • Two years' experience directing, leading, training and coaching staff
  • Experience with Microsoft Suite and ability to create spreadsheets and reports
  • Experience with Microsoft SharePoint
  • Experience working in a diverse environment
  • Experience working in a change management environment
  • Exceptional organizational and multi-tasking skills
  • Strong coordination and follow through skills
  • Provide a letter of interest
  • Scanning of site documents
  • Lab and Field Data filing
  • Safety Field Form filing
  • Filing of invoices for site
  • Support MS Office related document production (MS Word, Excel, Powerpoint)
  • Run Site errands
  • Minimum years of experience: 1
  • Provide clerical support to the Community Corrections Supervisor and Community Corrections Officer
  • Manage multiple priorities and timelines/deadlines
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process. Applicants who test positive for any controlled substances will be disqualified from consideration
  • This position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment
  • Answering phones, directing calls, taking detailed messages
  • Processing VISA payments
  • Shipping and receiving packages
  • Sorting and distributing mail
  • Scanning invoices to NEDOCS for payment
  • Contacting customers and scheduling inspections
  • Creating task numbersTyping reports
  • Mailing of completed inspection reports and certificates
  • Invoicing, Filing
  • Checking packing slips, matching to PO and filing
  • Send checks to cash apps on Fridays
  • Couriering work orders on Wednesday and Friday
  • Updating tech binders with new certificates
  • Providing back up for invoices when requested
  • Previous experience with a multi-line switchboard preferred
  • Knowledge of and experience with MS Office
  • Process daily cash receipts from various program areas and customers in the accounting system, and file the deposit backup documents for research
  • Review contractor’s security deposit refund request, process and mail refund, and respond to inquires
  • Coordinate with program areas, regions and customers to resolve payment issues
  • Prepare monthly credit card reconciliation for Special Hauling and Divisible Load permits
  • Create adjusting entries to correct errors, and process charge back, credit and debit adjustments
  • Prepare and process monthly Journal Revenue Transfer and Voucher Payment to Office of the State Comptroller (OSC) to reimburse the Unified Carrier Registration System of excess revenue above the State limit
  • Run monthly Unapplied Cash Report and apply payment to open invoices prior to the closing of the accounting period
  • Process deposits for the Driver Improvement Program, and remit payment to Department of Motor Vehicles (DMV) for defensive driving and drivers certification fees
  • Maintain Travel’s Unit checkbook
  • Verify and process region’s manual deposit, and sort and distribute mail
  • Perform miscellaneous duties and assist with special request/and or projects as needed
  • Review prospective Gaming enterprise entity and principal license applications for completeness
  • Review each entity and principal application and investigative report completed by the NY State Police during the background search and provide recommendations to the Director of Licensing
  • Provide oral and written communication to the relevant gaming facility to ensure appropriate and timely notification of applicant status
  • Supervise Licensing support staff
  • Transmit fingerprints to DCJS
  • Transmit entity and principal applications to the NY State Police
  • Draft temporary and annual registrations and denial letters for prospective Indian and Video Gaming license applicants
  • Special projects as assigned by the Director of Licensing
  • Data entry of applications for Indian Gaming casino applicants
  • Process temporary and annual certification letters for Indian Gaming casino applicants; enter data, copy, fax, and mail to Tribal Gaming Commissions
  • Data entry and distribution of criminal history reports from the Division of Criminal Justice Services and the Royal Canadian Mounted Police daily. Follow up on fingerprint rejections as necessary
  • Enter data and file license letters and other miscellaneous correspondence received from the Tribal Gaming Commissions
  • Receive, sort and distribute Indian Gaming mail daily
  • Data entry and distribution of incoming background investigations from the New York State Police
  • Prepare and forward files monthly to the New York State Police for conducting background investigations. Also forward files weekly for expedited investigations and follow up as necessary with documents on open investigations
  • Prepare files monthly for purging of records from the Division of Criminal Justice Services for inactive casino applicants
  • Scan files and forward requests to Gaming Commission Inspectors for conducting supplemental background interviews on unusual case applicants
  • Maintain office supplies for the licensing department
  • Replenish New York State Police fingerprint card supply upon request
  • Monitor and distribute work received either in the incoming group mailbox, via fax, or mail
  • Filing/copying/general clerical duties
  • Enter debit card transfer requests in Acumatica
  • Enter quick check requests in Acumatica
  • Activation of EBT cards, printing of CR97 EBT Report
  • Removal of EBT cards per Revenue Support instructions
  • Notify homes of debit card activations
  • Respond to debit card inquiries from homes
  • Monitor Acumatica for approved personal allowance requests
  • Assists in encumbering and make payment for cable/wi-fi/premium TV and summer camp bills
  • Assists in providing user support for Acumatica transactions at homes
  • Maintain and monitor aging and follow ups for
  • Encumbering and make payment for cable/wi-fi/premium TV and summer camp bills
  • Provide user support for Acumatica transactions at homes
  • Assists in maintaining and monitoring aging and follow ups for
  • Maintain records or logs of items received
  • Wipe or remove computer hard drives to eliminate sensitive data
  • Update database and inventory control records
  • Update and close work orders related to employee separation
  • Perform frequent walkthroughs of office space to identify equipment that is sitting unused
  • Work with customers and IT staff through various forms of verbal and written communication to answer questions, obtain information, schedule work, and resolve complaints
  • Receive, store and distribute computer related equipment, pc’s, monitor’s, printer and other computer accessories
  • Load, unload and physically handle all computer related equipment and supplies. This may require the operations of a hand operated forklift, warehouse equipment and the ability to lift up to 40 pounds
  • Rotate Computer stock in storage areas as required and records in data base contents in a stockroom
  • Maintain perpetual inventory records to monitor and control inventory stock levels. Update data base and Inventory Control records
  • Maintain records or logs of items shipped, delivered or received
  • Assess the need for ordering supplies, materials or equipment based on inventory levels and program needs
  • Prepare various reports related to computer inventory, material received and distributed, quantity and quality of materials ordered, etc
  • Maintains a Safe and clean environment of storage areas for the safety of employees, proper storage of equipment and maximum utilization of space
  • Perform frequent data validation to ensure database records align with equipment that is in storerooms
  • Receive computer equipment from employee separations, PC rollout returns, and division returns
  • Determine the usefulness of equipment and prepared it for surplus or recycling
  • Remove and destroy computer hard drives to eliminate sensitive data
  • Palletize and wrap computer equipment in preparation for shipping
  • Work with Management Services to facilitate the transfer of equipment to OGS or recycling centers
  • Demonstrated experience with Microsoft Excel spreadsheets
  • Demonstrated experience using databases for records keeping
  • Demonstrated experience using e-mail, messaging, and calendaring
  • Ability to work collaboratively as part of a team
  • Review justice court monthly revenue reports, calculate fines, fees and surcharges and code the distribution of collected revenues based on laws, regulations, rules, established guidelines, standards and procedures
  • Perform verifications of calculations on a variety of other court revenue reports submitted for completeness and accuracy
  • As needed and as directed, contact external parties to obtain financial and court information to calculate and determine and code monthly revenue report distributions and complete revenue report adjustment entries
  • Receive, review, and verify supporting documents for monthly report processing
  • Review incoming refund requests, verify calculations for accuracy and perform preliminary processing following established procedures
  • Verify accuracy of data from scanned documents
  • Maintain, update, and correct electronic records
  • Correspond with justices regarding timeliness of reporting
  • Answer questions from justice courts regarding reporting questions and requirements. Refer inquiries as necessary
  • Communicate with various individuals to field questions, elicit and convey information, and resolve issues
  • Works well independently and in a team environment
  • Possesses effective oral and written communication skills
  • Detail orientated, and produces an accurate and timely work product
  • Ability to effectively apply work unit policies and procedures
  • Ability to handle multiple and sometimes competing priorities
  • Good knowledge and use of technology
  • Excellent interpersonal skills with staff and customers
  • Audit State and Research Foundation paper and electronic travel reimbursement requests in a timely manner
  • Track State and RF pre-payment and payment requests
  • Maintain log for all travel payments relating to State and Research Foundation travel reimbursements
  • Primary contact and authorizer of State and Research Foundation travel with travel agencies including employee profile maintenance
  • Assist with training of new employees/new Travel & NET cardholders
  • Maintain ESF Travel website
  • Maintain a working knowledge of OSC/State/RF travel rules and assist in communication and training as needed to Campus
  • Work in fast paced environment; maintain large volume of transactions within a timely manner, additional travel-related duties as assigned
  • Assist payroll office with review and input of time records, past due time sheet notifications and other miscellaneous tasks
  • Assist Bursar with Student Mandatory insurance tracking
  • Assist in processing personnel transactions and maintain manual and automated tracking records such as: performance evaluations, probationary reports, leaves,
  • Assist in conducting orientations for new employees,
  • Assist in processing hiring packages for new employees,
  • Gather, organize and compile information as required, and design clerical
  • Main Receptionist/Greeter in a fast paced office,
  • Answer telephones and provide information to and answer questions from department employees, other agencies or to the general public; referring inquires as necessary to appropriate OHR staff,
  • Log, sort and distribute mail,
  • Employment verifications,
  • Other office support activities
  • Have a current permanent appointment with 1 year of service as an Office Assistant 2 Keyboarding (or as a title eligible for transfer to Office Assistant 2); or
  • Appointment as Office Assistant 2 Keyboarding with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
  • Be a former state employee eligible for reinstatement to the title of Office Assistant 2
  • Reception desk – greeting visitors, assisting patients, answering/directing phone call/visitors/patients as appropriate
  • Maintenance of office equipment including faxes, copiers, printers, etc., and assisting staff in use
  • Perform a variety of office, clerical, and record keeping tasks as required
  • Processing requests for information
  • Proficient use of a computer is required; proficiency in Microsoft Office software is preferred
  • Purchasing of goods and services for the Department of State using State Purchasing Card or by processing a purchase requisition in SFS; ensuring all purchases comply with various NYS and Departmental policies and procedures
  • Reconciling monthly Purchasing Card statement on SFS
  • Assisting Program staff and providing guidance on purchasing based on needs
  • Processing payments to vendors for goods and services either with State Purchasing Card or through the SFS process
  • Maintaining accurate agency purchasing files
  • Working with vendors and NYS agencies, including OGS, OSC and BSC on Purchasing and Accounts Payable functions
  • Candidates must currently be permanent in this title and eligible for a lateral transfer, OR have one year of permanent service in a title eligible for transfer under Section 70.1 of the Civil Service Law
  • If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position
  • To be qualified for Provisional Appointment when there is not a valid, eligible list, candidates must pass a keyboarding test (35 words per minute with at least 96% accuracy)
  • Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service
  • Provide customer service at both the second floor service desk and checkout/reserves desk. This includes assisting patrons with equipment, library accounts, and any other task related to working at either public service desk. In this capacity, make independent judgments to meet patron needs based on interpretation of Access Services policies and procedures and individual assessment of the situation
  • Assist with the supervision and training of student assistants by providing direction. Collaborate with Access Services staff in the planning and coordination of student assistant training. Serve as active member of student training working group. Assess staffing needs, sending student workers to perform tasks such as shelving when service desks are not busy
  • Communicate problems with policies, procedures, technology, or equipment to appropriate personnel. Take constructive ownership of procedures, and collaborate with supervisors and coworkers to improve patron services through revision of policies and procedures
  • Maintain working knowledge of all aspects of second floor service desk, which includes: periodicals/media equipment, policies, and procedures. Maintain and troubleshoot equipment such as microform readers, copiers, media viewing equipment, etc
  • Supervise morning and afternoon pickups of periodicals and media materials
  • Supervise the maintenance of juvenile and young adult books, newspapers, media, microforms, current and bound periodicals, DVD’s, and music CD collections
  • Collect daily, monthly, semester, and annual use and service stats
  • Help faculty reserve IMC videos and coordinate delivery when necessary
  • Assist with stacks maintenance projects in the circulating collection (3rd floor) as needed
  • Occasionally perform duties of Access Services co-workers during their absence
  • Monitor and print out reservation forms for the two multi-media rooms and the Lake Effect Conference Room
  • Assist with Government Documents
  • Processes and maintains materials for all course reserves. Adds new reserve materials to the library’s online catalog and updates location of materials to reserve. Updates catalog when items are removed from reserves. Responsible for E-reserve support including scanning materials, upload of materials to E-reserve database, inclusion in Angel, and quality control
  • Continually updates knowledge about reserve policies and interprets policies to faculty and students. Trains student assistants in reserve policies and procedures. Manages student assistants associated with Reserves. Coordinates policy and procedures with Coordinator of Access Services. Creates and maintains documentation for reserves processes, reports and records
  • Staff Checkout/Reserves and Second Floor Desks during evening and weekend hours. Completes desk duties in a timely and efficient manner, and supervises student assistants on duty. Provides quality information and service to the public and work to resolve patrons’ issues. Demonstrates good judgment in knowing when to refer problems to Librarian on duty, and/or Coordinator of Access Services. Maintains a courteous attitude towards patrons, student assistants and co-workers, and a positive attitude towards responsibility and the Access Services team. Displays interpersonal skills needed for quality service
  • Supervises library operations at night and weekends if the Evening Supervisor for Access Services and the Librarian on duty are not present and coordinates closing of the building
  • Maintains working knowledge of Access Services procedures, policies, and technologies (Aleph, Adobe Acrobat, and Microsoft Office suite) and equipment (laptops, microform readers, copiers, media viewing equipment, etc.). Instructs patrons and student assistants on how to use equipment. Troubleshoots equipment problems and communicates issues to appropriate staff
  • Monitors [email protected] email and resolve requests as appropriate. Forwards requests requiring further attention to appropriate personnel. Assists as needed to monitor media e-mail to collect and processes microform scanning and IMC scheduling requests
  • Maintains Second Floor Collections, which includes: Teaching Resource Center, Juvenile, Media, Microform/Microfilm, Newspaper, and Periodicals/Journal Collection. Supervises student assistants to help maintain these Collections and assists with shifting and other projects
  • Assists with projects in the Third Floor Collection which may include inventory, shifting and deselection
  • Communications in a professional manner with the Access Services team, campus population and the public. This communication may include e-mail, face-to-face interactions and contributing to training/orientation events which appropriate. Takes constructive ownership of duties and works as a team to improve patron services. Uses tact and patience when interacting with the public
  • Participates in Access Services and library meetings and relevant workshops
  • Complete and maintain files and records related to student information; responsible for data entry and reporting of correct and accurate information; maintain various documentation including requests for accommodations
  • Operate office equipment such as printers, copy machines, fax machines. Serve as liaison with service and vendor personnel
  • Process student accommodation letters in a timely manner
  • Use a personal computer and a variety of office software applications including word processing, email, and file management. Under the direction of professional staff, create documents in Word or uses predefined templates and form letters. Use Excel or other student information management system to maintain student database
  • Answer phone calls/emails, respond to students, parent and faculty disability related questions
  • Schedule appointments for professional staff
  • Handle requests or directs the person or matter to the proper sources. Assist in resolving problems and ensuring satisfactory customer service
  • Prepare and file DRC documents
  • Receive mail or correspondence for the office. Open and/or review correspondence and determine proper disposition
  • Maintain department supplies and inventories. Track status of orders and purchases. Maintain or distribute supplies as needed
  • Schedule meetings and events for office staff
  • Attend Division meetings
  • Assist in event planning for awards ceremony, Recipe for Success, etc. (send out save the date, handle RSVPs and registration, order awards, work with catering, etc.)
  • Respond to emails with general questions about DRC services, registering with the office, procedures, etc
  • Determine timeliness of office records and dispose of records over 7years old
  • Oversee timesheets for student employees
  • Answer phones and email questions
  • Sell and issue parking permits on Point of Sale cash drawer at front counter
  • Process citation appeals for review by appeal officer and enter decisions in computer
  • Assist with creating and sending dash parking permits
  • Supervise student employees
  • Assist with daily deposits
  • Close and secure building, occasionally open also
  • Candidates must be employed by New York State to be eligible to apply for this position
  • To be qualified for Provisional Appointment you must have one year perm service as a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language)
  • Car/Van Schedule - Make vehicle reservations, maintain copy of driver's licenses, maintain van training list, and participate in LENS Program for all customers on campus. Customer Service skills and decision making are a good portion of this part of the job as there are only 5 cars and 5 vans to be reserved and sometimes the requests are more than we have available. Paperwork to document driver, passengers, and mileage need to be filled out and maintained and sent to the Travel Office to be processed. Works closely with the Garage in having vehicles ready for customer's use. There are also GEMs that can be signed out
  • Manager Plus, Quick Books, and Gas Boy Programs for Fleet Garage Monthly invoicing. There are three programs to learn and manage in order to invoice customers on a monthly basis for the fuel and parts used on each vehicle
  • Daily updates of work orders and time cards for Building Trades Construction Department into TMA Database System for approximately 13 people
  • Electronic Purchase Orders (eReqs) - Shared with Secretary I. Create electronic requisitions for Custodial Department - Custodial Academics and Custodial Housing
  • Meeting minutes for various shops. Meeting minutes as needed including BTC monthly meetings, Millennium Committee, Key Lock Procedure Committee, and Furniture Shop Procedure Committee. Also, sets up meetings, invitations, and creates work orders for Academic Building Inspections
  • Advising and assisting students and families on the phone re the financial aid process and all financial aid programs available to them at SUNY Oswego. This represents about 75% of the workload for this position most times of the year. At busy times, such as spring when financial aid awards are sent and the beginning of each semester, this function could exceed 75%. This is a very important function in our office. The person in this position needs to be able to work with students and families to facilitate the securing of financial aid to pay for school. This responsibility is primarily on the phones. During busy times, this also involves in person advising
  • Assist with the processing of incomplete, unofficial and questioned financial aid applications (FAFSAs). Coordination of effort program includes reviewing the application for accuracy and to determine the necessary documentation required to resolve and complete the application. Necessary documents are requested. When necessary documentation is submitted, it is reviewed for accuracy and the application is updated. This process requires considerable knowledge of the federal financial aid process and the ability to discuss sensitive matters with students and families
  • Coordinate with outside agencies to resolve all data and application situations. This involves interactions with the Dept. of Ed Central Processing Center, COD, NSLDS, NYS Higher Education services Corporation and the Social Security Administration as well as other agencies as necessary
  • Assist with coordination of all external scholarships, fellowships, Resident Advisor awards, grad assistantships and other resources. Coordinate the daily processing of scholarships students receive from sources other than federal, state or institutional funds. This involves frequent correspondence with outside companies and agencies as well as collaboration with the Student Accounts, Residence Life and Housing, Human Resources and Grad offices
  • Coordinate the processing and distribution of all incoming documents. This involves the processing of all mail and the input of all documents into the Banner system. It also involves distribution of documents to the necessary staff member
  • Assist with processing spring review of transfer students. The Financial Aid Office must extensively review transfer student financial aid applications to determine the amount of aid they can receive after they transfer her. This is time consuming and often requires contacting other colleges and universities
  • Supervise student workers who assist this position in performing her duties
  • Coordinate organization and filing of student application documents
  • Assist the Assistant Director in the processing of summer financial aid. This involves explaining the summer aid process to students, the actual processing of summer applications and facilitating the application process for students as necessary
  • Assist the Assistant Director with Direct Loan processing. As time and need exists, the person in this position will assist with the processing of Direct Loans
  • Assist Director and other staff members with other duties as assigned. At certain times of year, it may be necessary for the person in this position to assist with other duties and responsibilities in the office. These assignments will be based on office need and will include training and will only be assigned if other assigned job duties and responsibilities allow
  • Two (2) years of clerical experience keyboarding/typing and data entry
  • Access level one certified
  • Intermediate-level proficiency with Microsoft Excel, Microsoft Word, Outlook, and SharePoint
  • Working knowledge using OMNI and DISCI
  • Demonstrated ability to adapt to change quickly
  • Demonstrated time management skills
  • Demonstrated ability to prioritize effectively to meet workload demands
  • Ability to multitask and work in an environment with interruptions
  • Ability to work as a contributing team member
  • Process incoming/outgoing USPS mail, faxes, and other materials. Process daily return mail
  • Order, receive, and maintain supply inventory. Responsible for document supply management. Will ensure the most recent PEBB Program materials necessary for staff use are kept stocked
  • On a weekly basis, fill fax machines and copiers with paper. Contact person for multi-function devices
  • Proofread correspondence and materials for punctuation, grammar, spelling, format, and accuracy. Compose correspondence in response to requests for information from our members. Prepare and send letters for annual rule making. Employ plain talk principles
  • Assist in the preparation, compilation, and coordination of reports for purchasing, inventory, training scheduling, and registrations. Copy and collate training, open enrollment, and other materials
  • Make travel arrangements for division staff
  • Schedule meetings for division staff, which includes reserving appropriate resources, copying materials, and working with meeting organizer to ensure all needs are met. (Reserve conference room, call-in number, etc.)
  • Update division evacuation binders. Ensure information is always up-to-date in the event of an evacuation
  • Keep Desk Manual current
  • Back up to two Secretary Seniors
  • High School graduation or equivalent
  • Two years' clerical experience in a professional office setting
  • Two years' experience with the Microsoft Office Suite, including Word, Excel, and Outlook. Similar word processing, spreadsheet, and email software programs will substitute for MS Office products
  • One year's experience providing customer service to and responding to inquiries from internal and external stakeholders, customers, or clients
  • One year's experience drafting or proofreading correspondence or materials for punctuation, grammar, spelling, formatting, and accuracy
  • General clerical functions such as filing, scanning documents and making copies
  • Provide assistance as needed in the assembling of company documents, reports, tax returns, etc
  • Keep common areas of office clean and neat (general pickup) between cleanings from cleaning service
  • Deliveries to clients
  • Other duties may be necessary to fulfill the responsibilities of the position
  • A high school diploma or GE is required
  • Minimum of one year customer service or administrative experience is preferred
  • Ability to lift up to 20 pounds
  • Maintain basic financial, accounting, and/or statistical records
  • Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators)
  • As needed and as directed, contact various internal and external parties to obtain information
  • Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing items of value such as cash or vouchers
  • Process all State Agency payment vouchers, refunds of appropriations and report of monies received, including 400 plus checks per quarter from insurance companies’ financial security assessments
  • Maintain three DMV checking accounts, issue checks against the accounts, and perform monthly reconciliations
  • Monitor the daily voucher report and the interest paid report to ensure bills are being processed timely
  • Serve as backup agency workflow administrator for the Statewide Financial System
  • Provide coding, obtain approval for, and send invoices to the Business Services Center for payment
  • BA/BS with strong academic record
  • 1-2 years Office/Facilities Management experience
  • Experience with vendors/contract management
  • Strong knowledge of MS Office, including Word, Excel, and PowerPoint
  • Demonstrate full range of movement including but not limited to lifting, standing, bending, reaching, twisting, ascending, descending and crawling
  • Occasionally lifts, pushes, pulls, and moves equipment and material weighing up to 50 pounds
  • Coordinates Travel for faculty, students and guests. Track travel budgets as necessary
  • Maintains Filemaker Pro student database and produces reports and tools using the data i.e. yearly directory
  • Conducts yearly inventory of the school and prepares surplus documents
  • Assists in mailings
  • Assists the Graduate Adviser with scheduling and tracking Graduate student workshops and online forms
  • Maintains information on bulletin boards
  • Archiving of School events
  • Record meeting minutes for Department Chair Meetings, school meetings and as needed
  • Coordinate and process student faculty classroom evaluations
  • General office duties
  • Assisting faculty as needed
  • Manage day to day front desk and receptionist duties (i.e. ordering lunches, distribution of mail, sorting checks, stocking, and checking conference rooms to ensure clean and tidy, etc.)
  • Serve as the point person for maintenance, mailing, shopping, supplies, and errands
  • Maintain the appearance of the office. Ensure that all common areas are tidy and clean. Duties include clean and stock conferences room, kitchen and snacks, the storage room, game areas, etc
  • Greet and host all of Possible Mobile’s guests, which can include the following duties coffee service, coordinating catering, meeting setup, coordinate reservation, etc
  • Coordinate and organize Internal team lunches and meetings
  • Coordinate with IT department on receiving of equipment in all locations and update inventory tracking
  • Lead for planning and coordination of internal parties and events including yearly holiday party, offsite meetings and staff appreciation events etc
  • 2-4 years of reception/office management experience answering multiple phone lines, multi-tasking, and supporting a fast paced environment
  • Supports and embraces POSSIBLE values and able to work with a variety of personality types
  • Expert in Outlook and proficient with Word and Excel
  • Bachelor degree with relevant working experience in secretarial duties
  • Excellent written and spoken French and English
  • Strong communication/writing skills
  • Proficient computer skills for software used at Platinion (demonstrated software knowledge in Power Point, Word and Excel)
  • Familiar with basic office equipment (copier, scanner, fax, etc)
  • Experience in agenda and travel management is an asset
  • General interest in IT
  • A thorough knowledge of general office practices
  • Post-secondary education
  • Technical aptitude (Outlook, Java, and image machine knowledge)
  • Ability to lift up to 40 pounds occasionally

Office Assistant Calculations Resume Examples & Samples

  • The ability to work independently with minimal supervision
  • The ability to communicate efficiently and effectively with agency staff and outside agencies
  • The ability to effectively follow up on correspondence and phone calls when needed
  • The ability to demonstrate a working knowledge of computers, Windows, Microsoft Word, Excel, and agency computer systems
  • Possess an acceptable attendance record and work record (e-file)
  • Data entry into the Statewide Financial System to charge the appropriate account for purchases made by staff using their state-issued VISA card
  • Review purchases made with VISA for appropriateness for NYS to pay
  • Ensure VISA documentation received is timely and complete
  • Process bank deposits, as necessary
  • Review documents in the Business Services Center’s document storage “FileNet” for routing to the appropriate staff for review and ok to pay
  • Process VISA transactions for payments handled by the Accounts Payable Department
  • Supervision of an Office Assistant 1
  • Good knowledge of the English language (written and spoken)
  • Capacity for teamwork
  • Organizational talent
  • Open mindedness
  • Conscientiousness
  • Prior knowledge of accounting welcomed but not necessarily required
  • Completes and submits work orders, supply orders and other requests for building maintenance
  • Two years of clerical experience, keyboarding/typing/data entry, filing, and/or comparable college or business/medical records school course work. College-level course work in a related filed will substitute, year for year for experience
  • Familiar with Word, Excel, and Outlook
  • Answer telephone in a timely and courteous manner
  • Take and record patient information per computerized scheduling system training
  • Enter new, confirm or update patient demographic information and insurance information in the scheduling system to ensure information is accurate and complete at all times
  • Verify insurance eligibility; if assistance is needed, contact the Insurance Coordinator
  • Inform patients about set appointments and provide them with information concerning physician’s office and any documents they may need to take with them to the appointment
  • Exhibits willingness and responsiveness to supervisor’s request. Fulfills additional responsibilities within the expertise of the job scope
  • Participates with other department members in generating and implementing ideas to enhance productivity
  • Minimum of one year experience in a medical office setting is required
  • Previous call center experience is preferred

Field Office Assistant Resume Examples & Samples

  • Applicants must have U.S. work authorization which includes a valid SSN
  • Applicants must currently reside in Germany and have an active SOFA status. U.S. citizens under ordinarily resident status are not eligible for employment under the Status of Forces
  • A minimum of a high school diploma and a technical certificate of training are required
  • A minimum of one year of related job experience is required
  • Strong computer skills - to include the use of Internet/Intranet, word-processing, databases and/or spreadsheets - are required
  • Operational flexibility is required to meet sudden, unpredictable business needs
  • Applicant must meet security background check requirements for access to the military installation’s computer network
  • Experience with ARC programs and services are desired
  • The ability to communicate effectively verbally and in writing is required

Related Job Titles

office assistant resume sample word format download

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Office Assistant Resume Samples

The job duty of an Office Assistant varies from office to office, but the following are some common activities listed on the Office Assistant Resume – performing office tasks like typing, recordkeeping, taking inventory, sorting checks, and processing mail; performing data entry and payroll assisting, working with salespeople and dealing with customer complaints , answering questions about business service, planning schedules, ordering supplies , checking visitors inflow, and doing all other tasks as assigned to them.

Candidates are supposed to depict the following skills on the job description – the ability to use all types of office equipment and devices, a full understanding of office procedures and administration, strong communication skills, MS Office proficiency, and knowledge of the working industry. Formal education is not mandatory, however, employers expect to the minimum, a high school diploma or its equivalency.

Office Assistant Resume example

  • Resume Samples
  • Office Assistant

Office Assistant Resume

Objective : 2 years of experience as an Office Assistant. Seeking a full time, year round position for an Office Assistant position. I have experience with customer service, computers, data entry, some accounting and all aspects of office work.

Skills : Typing 73 WPM, Customer Service, Fax, Computers, Printers, Credit Card Machines, Type Writers, Internet, In House Programs, Experienced With Word And Some Excel & Quickbooks.

Office Assistant Resume Model

Description :

  • Answered all incoming calls on heavy 6 line switchboard.
  • Made sure proposals were entered into the in-house program (job nimbus) with correct pricing, square footage, types of stones to be used/asphalt. Sent to current customers or prospective clients in a timely manner, to meet the deadline.
  • Kept up with "leads" who were prospective customers & helped them understand the difference of all driveway stones/asphalt to fit their needs.
  • Collected any/all payments for petrol fuel (we collected their customer's payments only).
  • Scheduled drive by appointments and meetings with potential new clients for salespersons.
  • Scheduled & organized their schedules to go over ongoing jobs, personal calendar.
  • Dealt with all heavy incoming mail and packages & distributed to correct persons.
  • All invoices stamped & sent out in timely fashion to meet the monthly payment deadline.

Administrative Office Assistant Resume

Summary : Communicating with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Skills : Word Processing &amp; Typing, Computer Operations, Filing &amp; Data Archiving, Customer Interaction, Reception, Problem Solving, Administrative Support, Exceptional Customer Service, and Supervisory.

Administrative Office Assistant Resume Model

  • Maintaining and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Opening, sorting, and routing incoming mail, answer correspondence and prepare outgoing mail.
  • Compiling, copying, sorting, and filing records of office activities, business transactions, and other activities.
  • Computing, recording, and proofreading data and other information, such as records or reports.
  • Reviewing files, recording, and other documents to obtain information to respond to requests.
  • Assisting the fiscal group by entering multiple purchase requests from the department.
  • Contacting clients in person, by phone, or in writing to ensure they have completed required or recommended actions.

Office Assistant II Resume

Objective : 4+ years of experience as an Office Assistant. Looking to obtain a position with a company to utilize my skills and grow within a company.

Skills : Office: Word, Accounts Receivables, Accounts Payable, Administration, Outlook, Data Entry, Cashier, Cash Register, Cash Handling, Cash Handling, and Management.

Office Assistant II Resume Model

  • Providing a professional and courteous greeting to all clients, vendors, employees, responsible for answering and directing incoming company calls, including the Sacramento and outside offices, to the appropriate party.
  • Overseeing the opening, sorting, and routing of incoming mail, packages, and deliveries.
  • Assisting with department tasks and projects including data input, scanning/saving statements, and maintaining APC intranet phone list.
  • Assisting with all departments projects including census, extensions, 1099s, and FTPs.
  • Processing all incoming census, fast forms, and trust information to include scanning/saving and completing the WIP process.
  • Participating in the group or individual discussions regarding department process or policy improvements.
  • Responding to customer inquiries in person and over the phone; liaise with cross-functional teams in support of customer needs.
  • Organizing calendars and schedules to align with executive needs and company goals mechanical bar managed a high-volume workload within a deadline-driven environment.

Administrator/Office Assistant Resume

Objective : 4 years of experience as an Office Assistant. Seeking to obtain employment where I can utilize my excellent clerical skills and further my career in the medical field. Abilities Excellent communication skills.

Skills : Excellent Communication, Able To Speak, And Read Fluently In Both English and Spanish, Proficient In Microsoft Word, Microsoft PowerPoint and Microsoft Excel, and Ability To Multi-Task.

Administrator/Office Assistant Resume Template

  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities.
  • Compute, record, and proofread data and other information, such as records or reports.
  • Handled email, phone and in person inquiries collected personal information from customers; improved customer database.
  • Reviewed and analyzed insurance applications and documents; expedited materials.
  • Used multi- phone systems, general computers, and helped with other office duties as needed.

Medical Office Assistant Resume

Objective : 3+ years of experience as an Office Assistant. Seeking to obtain a challenging position where I can utilize my theoretical education and gain quality experience that will permit me to contribute my knowledge, hard work, and dedication towards the success and growth of the company leading to continuous personal growth.

Skills : Customer Service, Patient Care, Patient Education, Patient Scheduling, Schedule Appointments, Microsoft Office, Epic Care, Bilingual: Spanish & English.

Medical Office Assistant Resume Template

  • Performing general front desk duties including scheduling/confirming appointments, create and filling of paperwork, answering phones, manage and purchase supplies.
  • Preparing the patients records for examinations, and translate for the doctor from Spanish to English.
  • Providing patients with information regarding their treatment and answer any questions.
  • Responsible for maintaining the sanitation of the environment prior to the patient's admission for treatments.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Managing a multi-line, high volume phone and directed calls to the appropriate employee.
  • Collecting, sorting, and alphabetizing various documents for filing, storage, or processing.

Office Assistant I Resume

Objective : One year of experience as an Office Assistant. I am a highly organized and detailed oriented professional with innovative people skills. I exhibit the ability to be well organized, dependable and enthusiastic about new challenges. I am able to learn and apply quickly and effectively.

Skills : MS Office, Data Entry, Cashier, Cash Register, Cash Handling, Cash Handling, Management, and CRM.

Office Assistant I Resume Sample

  • Answered directed calls to appropriate individuals/take written message.
  • Tracked supplies to ensure inventory levels met the requirements; submitted a request to replenish for re-stocking and delivery to work stations.
  • Prepared and updated customer database entering demographic data for the distribution of monthly reports.
  • Coordinated subscription files by stapling and folding forms in alphabetical order.
  • Assisted setting up instruments, tables, and chairs needed for special scheduled events for the department monthly.
  • Oversaw front-office operations and provided impeccable customer service.
  • Assisted with marketing scheduling for busy office averaging 52 appointments/tickets weekly.
  • Maintained records of employee timesheets, the database, and made weekly schedules for the staff.
  • Answer phones, greet and help customers with queries and resolve basic concerns.
  • Processed incoming/outgoing shipments and ordered/restocked office supplies.

Senior Office Assistant Resume

Summary : Highly organized and detail-oriented Office Assistant with more than 19 years of experience supplying thorough, organized administrative support to 3 senior executives. Office Assistant who continually maintains a positive attitude while interacting with demanding clients. Serves as the primary point of contact for both in-house and external phone and website queries.

Skills : Professional Phone Etiquette, Excellent Communication, Articulate and Well-spoken, Customer Service-Oriented, Flexible, Administrative Support Specialist, Excellent Planner, and Coordinator, Pleasant Demeanor, Appointment Setting, Accounting, Familiarity, Invoice Processing, and Multi-line Phone Proficiency.

Senior Office Assistant Resume Example

  • Ordering and distributing office supplies while adhering to a fixed office budget.
  • Answering and managing incoming and outgoing calls while recording accurate messages.
  • Greeting numerous visitors, including VIPs, vendors and interview candidates.
  • Maintaining a clean reception area, including lounge and associated areas.
  • Screening all visitors and directed them to the correct employee or office.
  • Completing data entry tracked resumes and maintained the applicant tracking system.
  • Greeting customers entering the store to ascertain what each customer wanted or needed.
  • Distributing flyers, brochures, or other informational or educational documents to inform members of a targeted community.
  • Performing various clerical duties including answering customer calls and collecting monthly payments interpreted and translated English/Spanish maintained and scheduled appointments and document filing I am working in conjunction with ms.
  • Advising clients or community groups on issues related to improving general health, such as diet or exercise.

Summary : 8+ years of experience as an Office Assistant. I am seeking a position where I can develop and excel while representing my employer. I am a reliable, loyal, and detail oriented individual who has the ambition to succeed in any given environment.

Skills : Administrative Support, Exceptional Customer Service, Supervisory, Microsoft Office, Excel & Word, Accounting, Data Entry, Telephone Etiquette, Organized, Strong Attention To Details, Excellent Communication, Filing, Time Management, Professional, Self-motivated, and Team Player.

Office Assistant II Resume Format

  • Managing to the schedule of appointments and routing for the sales team and customers.
  • Working primarily with the home depot account and assist with major's leads.
  • Answering phones, schedule appointments, take payments in person or over the phone, file job folders and invoices, scan, fax, and makes copies of documents as needed.
  • Coordinating with multiple counties to set up final inspection on completed jobs.
  • Creating folders for new jobs being sent to production, also making "red carpet" folders for our customers upon completion of their job.
  • Providing administrative support to the supervisory staff and sales team as needed.
  • Maintaining updated client records with plans, notes, appropriate forms, or related information.
  • Providing recognized outstanding customer service to clients, in person, through written correspondence, and telephone.
  • Performing data entry into a county community service database, including entry of new client intakes, tracking of application documents, and enrollment documents.
  • Assisting the concerned authorities in matters related to the preparation of annual reports, files, weekly reports, and annual magazines.

Front Office Assistant Resume

Headline : 6 years of experience as an Office Assistant. Provide special services to customers based on their needs. Seeking a position in a reputable company that permits me to utilize my education and training.

Skills : Read, Write and Speaks fluent English and French, Moderate Spanish, Operate Office Machines such as Copiers, Fax Machines, and Computers, Powerpoint, Excellent Customer Service, Data Entry, and Excel.

Front Office Assistant Resume Example

  • Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
  • Transmit information or documents to customers, using computer, mail, or facsimile machine.
  • Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets, and other documents.
  • Provide information about establishments such as the location of departments or offices, employees within the organization, or services provided.
  • Process and prepare memos, correspondence, travel vouchers, or other documents.
  • Collect, sort, distribute and prepare mail, messages and courier deliveries.
  • Performed regular secretarial duties such as copying, mailing letters to students, and filing documents.
  • Prepared informative packets and gift bags for student orientations in an effort to transition students into college life.
  • Scheduled personnel for various events vital to deployment into combat operations.
  • Inserts and extracts materials from subject matter files classify material by nature of subject matter.

Summary : Office Assistant is responsible for assisting the office manager in the administrative and operational aspects of the company. This includes providing administrative support, processing work, filing paperwork, answering questions from customers, and performing other tasks.

Skills : Accounts Receivable, Administrative, Client, Clients, Databases, Data Base, Delivery, Endoscopy, Filing, Forms, HR, Insurance, Law, Legal, Legal Documents, Meetings, Excel, Mail, Office, Outlook, PowerPoint, Word, Take Notes, Organizing, Payroll, Personnel, Speaking, Publications, Reading, Scheduling, Secretarial, Spanish, Telephone, and Answering Phones.

Office Assistant Resume Format

  • Greeting visitors entering the office determined the nature and purpose of visit and directed them to the appropriate destination.
  • Research, proposing and implementing vendor services to decrease costs to the organization.
  • Locating and attaching appropriate files to incoming correspondence requiring replies.
  • Frequently used word processing, spreadsheet, database, and presentation software coordinated work between multiple departments.
  • Maintaining and updating filing, inventory, mailing, and database systems, both manually and using a computer.
  • Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Opening, sorting, and distributing incoming correspondence, including faxes and email.
  • Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Table of Contents

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12+ Word Administrative Assistant Resume Templates Free Download

An administrative assistant job is the one that gives you a great push during the beginning of the career. It enhances your capabilities and will make you understand the functioning of all departments of the organization. As it is connected with all departments, it gives a wide scenario to learn new things and to understand new skills. You may also see Resume Samples .

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  • Sample Administrative Assistant Resume Templates
  • Legal Administrative Assistant Resume Templates

Simple Admin Assistant Resume Template

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Administrative Sales Assistant Resume Template

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> There are More Benefits for a Resume Than You Expect

> advantages of administrative assistant resume.

  • Resume samples in MS word format can be downloaded easily over the internet
  • Any variations can be tried in Administrative Assistant Resumes
  • A good resume will highlight your skills
  • It can be easily sent through emails
  • It can be uploaded to job portals
  • It can even be printed and given directly to companies.

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> Resumes can be Tabular or Not!

> this helps in many ways.

  • The right resume uploaded at the right time will get the job on hand
  • A good resume can be used to circulate among referrals
  • A resume saved as a word file is usable at any websites. There are no restrictions for word in websites.
  • A resume created in Free Word Template is easily editable, downloadable and reusable

> Important Sections in the Administrative Assistant Resume

  • Professional summary-That gives an idea about your past experiences
  • Educational qualifications-That gives the history of your qualifications and credits
  • Skills-List of skills that you need for the job
  • Achievements-Appreciations that you got in the past

> Tips to Grab a Good Administrative Assistant Resume

  • Always go for word 2010 templates. There are a lot of advanced options on word 2010.
  • Consider the free download samples in MS Word format.
  • Choose the organized one from the samples
  • Always go for a sample that doesn’t use too many fonts
  • Take notice to get a sample that doesn’t use many colors for presentation
  • The resume should cover all the relevant skills.

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Hospital administrative assistant resume, medical office administrative assistant resume, financial administrative assistant resume, health administrative assistant resume, project administrative assistant resume, business administrative assistant resume, sales administrative assistant resume, hotel administrative assistant resume, real estate administrative assistant resume, functional administrative assistant resume.

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Office Assistant .Docx(Word)

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Assistant Office Manager Resume Examples: Proven To Get You Hired In 2024

Hiring Manager for Assistant Office Manager Roles

Assistant Office Manager Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., assistant office manager resume sample.

An assistant office manager offers administrative support to the executives and the rest of the office staff. Your tasks may include scheduling meetings and travel, maintaining supplies, assisting with events or projects, handling correspondences, etc. You need to be able to multitask and have a varied skill set. You also need to be personable and have strong interpersonal and communication skills. Take a look at this successful resume sample.

An assistant office manager resume sample that highlights the applicant’s achievements and range of skills.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your assistant office manager resume in 2024,    use action verbs to show your range..

Action verbs are a great way to shape your experience section. Because this position calls for you to do varying tasks, use action verbs that indicate varying tasks and functions. Some action verbs the applicant uses for this purpose include ‘maintained’, ‘developed’, ‘tracked’, and ‘prepared’.

Use action verbs to show your range. - Assistant Office Manager Resume

   Include key achievements in your introduction section.

Grab recruiters’ attention from the very beginning of your resume. Because they may not have time to scrutinize the hundreds of resumes they get, it’s advantageous to include impressive achievements and metrics in the introduction section as this applicant has done.

Include key achievements in your introduction section. - Assistant Office Manager Resume

Office Coordinator Resume Sample

Front office supervisor resume sample, office administrator resume sample, office operations manager resume sample, skills for assistant office manager resumes.

Here are examples of popular skills from Assistant Office Manager job descriptions that you can include on your resume.

Skills Word Cloud For Assistant Office Manager Resumes

This word cloud highlights the important keywords that appear on Assistant Office Manager job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

Top Assistant Office Manager Skills and Keywords to Include On Your Resume

How to use these skills?

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An associate brand manager resume sample that highlights the applicant’s industry recognition and quantifiable success.

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An assistant director of finance resume sample that highlights the applicant’s certifications and leadership experience.

Merchandising

A merchandising assistant resume example that includes contact info and a brief description

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Resume Guide: Detailed Insights From Recruiters

  • Office Manager Resume Guide & Examples for 2022

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Assistant Office Manager Resumes

  • Template #1: Assistant Office Manager
  • Template #2: Assistant Office Manager
  • Template #3: Office Coordinator
  • Template #4: Front Office Supervisor
  • Template #5: Office Administrator
  • Template #6: Office Operations Manager
  • Skills for Assistant Office Manager Resumes
  • Free Assistant Office Manager Resume Review
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  • Assistant Office Manager Interview Guide
  • Assistant Office Manager Sample Cover Letters
  • Office Manager - 2024 Resume Guide
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  • All Resumes
  • Resume Action Verbs

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office assistant resume sample word format download

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Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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IMAGES

  1. How to Write Office Assistant Resume (Examples & Tips)

    office assistant resume sample word format download

  2. FREE 11+ Sample Office Assistant Resume Templates in MS Word

    office assistant resume sample word format download

  3. Administrative Assistant Resume Example in 2024

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  4. Office Assistant Resume Example & Writing Tips

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  5. Office Assistant Resume + Writing Guide

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  6. Administrative Office Assistant Resume Samples

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VIDEO

  1. Complimentary CAPA SOP Template PDF and Word Format

  2. How To Write An Office Assistant Resume

  3. Microsoft Office 2003 Office Assistants

  4. 200K salary résumé hired by Microsoft! 👀

  5. how to create best resume in ms word

  6. Resume Format for Freshers

COMMENTS

  1. 7 Office Assistant Resume Examples Built for 2024

    Stephen Greet January 21, 2024 Use this template Use this template Use this template Use this template Use this template Microsoft Word Google Docs PDF Office Assistant Want more colors? Edit in our resume builder! Best for senior and mid-level candidates

  2. Office Assistant Resume Examples and Template for 2024

    Sample #1 Sample #2 Ebony Moore New York City, NY | 771-555-0199 | [email protected] Summary Methodical and tech-savvy quick learner seeking an entry-level Office Assistant position with a growing business.

  3. FREE 11+ Sample Office Assistant Resume Templates in MS Word

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  4. Office Assistant Resume (Sample & 4 Writing Tips)

    Download Looking for a different template style? Browse our complete resume template library. Additional Templates & Samples Like an Office Assistant Resume View All Resume Samples View Example Office Assistant Cover Letter View Example Administrative Assistant Resume View Example Executive Assistant Resume View Example Marketing Assistant Resume

  5. Office Assistant Resume Examples & Writing Tips (2024)

    Written by Anna Muckerman Office Assistant Resume Example & Writing Guide A proven job specific resume example + writing guide for landing your next job in 2024. You can edit this Office Assistant resume example to get a quick start and easily build a perfect resume in just a few minutes.

  6. Office Assistant Resume Sample + How-to Guide for 2024

    Follow the steps below to create an office assistant resume that get results, just like the above example. Considering applying for a different position? We can help you craft the perfect new resume - check out our related resume examples here: Administrative Assistant Resume Executive Assistant Resume Consultant Resume Career Change Resume

  7. Office Assistant Resume Examples for 2024: Templates & Tips

    Start by editing this sample resume for an office assistant job or explore our library of customizable resume templates to find the perfect resume template for an office assistant job. Build my resume More Resume examples for the next step in your administrative career Personal Assistant Resume Administrative Assistant Manager Resume

  8. How to Write Office Assistant Resume (Examples & Tips)

    Career Expert Updated: December 28, 2023 Article Rating: Our customers have been hired by: Table of Contents You love your new job. It's just incredible—you have complete health and vision insurance, plus dental! And the people are so nice. At least, that's the plan. But office assistant jobs are tight, and the good ones go to the best candidates.

  9. Office Assistant Resume—Examples and 25+ Writing Tips

    Here's how to write an office assistant resume: 1. Format the Office Assistant Resume Template First. When writing an email to a client, you wouldn't just say "we're still waiting on your payment" and send it off. You'd format it first, with a signature, opening greeting, and maybe a company logo.

  10. Office Assistant Resume Examples for 2024 (Template and Guide)

    Office Assistant Resumes | Free Downloadable Templates, Examples and Guide Use This Template Featured In: Table of Contents As an office assistant, you're responsible for performing multiple administrative and clerical tasks. Your resume must convey to the recruiter that you are a competent candidate capable of performing these tasks well.

  11. Office Assistant Resume: Free Example & How-To Guide

    Download our Office Assistant Resume template in Word to give your career the assistance it deserves. View in fullscreen Download template ResumeGiants » Examples » Office Assistant Resume Reviewed by Margaret Buj Interview and Career Coach Updated on December 21, 2022 Written by ResumeGiants Team

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    Copy any of the Office assistant resume examples to your own resume, or use one of our free downloadable Word templates. We recommend using these Office assistant resume examples as inspiration only, while creating your own resume. Learn more about: how to write a perfect resume Administrative assistant resume examples

  13. Office Assistant Resume Samples

    Office Assistant Resume Examples & Samples. Intermediate level of PC skills (MS Office, Outlook) Detail oriented, well organized and able to manage time. Ability to deal with confidential materials in an appropriate manner. Business Numeracy (Working) Influence (Working) Problem Solving (Working) 7.

  14. Free resume templates to download and print

    Download free resume templates Land your dream job with free, customizable resume templates. Showcase your potential to recruiters and stand out from other candidates with a professional template. Whether you're applying to corporate positions or creative roles, go with a sleek design or show your creativity with bold colors.

  15. Office Assistant Resume Samples

    0-2 Years Level Entry Level Education MBA Administrative Office Assistant Resume Summary : Communicating with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.

  16. 30+ Free Resume Templates for Word (Download & Print)

    9. Crisp and Clean Resume by MOO. If you're a fan of modern design and infographic resumes, this Word resume template can match your taste. The bright colors of this template evoke positive emotions and provide a great backdrop for your qualifications. The best resume format in Word for a product manager resume.

  17. 12+ Word Administrative Assistant Resume Templates Free Download

    12+ Word Administrative Assistant Resume Templates Free Download An administrative assistant job is the one that gives you a great push during the beginning of the career. It enhances your capabilities and will make you understand the functioning of all departments of the organization.

  18. Free Office Assistant Resume Templates for Download in .docx, .pdf

    Office Assistant Categories Account Manager (2) Accountant (32) Administrative Assistant (9) Advertising Manager (6) Aerospace Engineer (2) Agricultural Engineer (1) Analyst (46) Analytics (1) Analytics lead (1) Applied Math and Economics Major (1) Architect (79) Architect Assistant (13)

  19. Microsoft Word Resume Templates: 350+ Professionally Designed Templates

    That's why we've compiled 350+ Word templates and examples that are suitable for a range of different career levels - from entry level to senior level - and industries. Browse or search through the templates below and download one that you like. Edit it and replace the sample text with your own experience and bullet points. See Word Templates.

  20. 5 Office Assistant Resume Samples, Examples

    Office assistant resume. Jules. Contact No.: 918*********. E-Mail: jhg****@cog.com. Career objective: Seeking a position in a hospital to serve people and handle more responsibilities. Professional qualification: -General Nursing from CD college of nursing with distinction. -Basic life Support course from EF institute with B grades.

  21. Office Administrator Resume Example & Writing Tips

    To show employers you're the right person to run their office, showcase your skills and experience in office administration in a professional resume. Use these three tips to write a compelling office administrator resume: 1. Highlight your office administrator resume skills. Office administrators have various responsibilities to support daily ...

  22. 77+ Word Resume & CV Templates in Docx

    Microsoft Word's Resume Templates. The free Word resume formats by Microsoft. They are freely editable to your liking. These formats work best in the newer versions of Word. Most of these templates are fully editable to your liking. Color, format and all the content, edit to make your own stunning resume! For free, with direct downloads.

  23. Assistant Office Manager Resume Examples for 2024

    Google Docs Template #1 Assistant Office Manager Resume Sample. An assistant office manager offers administrative support to the executives and the rest of the office staff. Your tasks may include scheduling meetings and travel, maintaining supplies, assisting with events or projects, handling correspondences, etc.

  24. Create a form in Word that users can complete or print

    In Word, be sure you have the Developer tab displayed in the ribbon. (See how here: Show the developer tab.) Open a template or a blank document on which to base the form. You can start with a template or just start from scratch with a blank document.