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OneDrive cloud storage and file sharing for business
Designed for business—access, share, and collaborate on all your files from anywhere.
New OneDrive features connect all your files across Microsoft 365
Access and protect your business and school work with this intelligent files app. Share and collaborate from anywhere, on any device.
Anywhere access
Easily store, access, and discover your individual and shared work files in Microsoft 365, including Microsoft Teams, from all your devices. Your offline edits will automatically sync next time you connect.
Seamless collaboration
Work faster and smarter with anyone inside or outside your organization. Securely share files and work together in real time using Word, Excel, and PowerPoint across web, mobile, and desktop.
Untethered mobility
Create, view, edit, and share files on the go with the OneDrive mobile app. Easily capture whiteboards and scan work receipts, business cards, and other paper documents for safekeeping.
Controls for security
Back up and protect your files with OneDrive. You can easily recover files from accidental deletes or malicious attacks and administrators can manage security policies to help keep your information safe.
Download OneDrive with Microsoft 365?
Over 85 percent of the fortune 500 use onedrive.
How does Microsoft storage work?
You have 5 GB of free cloud storage with your Microsoft account shared across your files and photos in OneDrive, attachments in Outlook.com and your Microsoft 365 apps. You also get 15 GB of free Outlook.com email storage which is separate from your Microsoft cloud storage.
To increase your storage quotas, you can buy a Microsoft 365 subscription .
Important: From February 1, 2023, we are making changes to storage. Learn more .
What are the storage quotas?
Storage quotas are shown below:
As these storage changes gradually roll out, you can check your storage usage and quotas by signing in to your Microsoft account and checking the Microsoft storage area of your account dashboard.
Open account dashboard
Tip: If you only sign in with a mobile or cell phone number, you should check your storage in OneDrive .
What's included in your Microsoft cloud storage?
Your Microsoft storage quota applies to your personal Microsoft account and includes:
OneDrive files and photos, for example:
Personal files you store, upload and sync from your computer or mobile device, such as Office documents.
Mobile camera roll, screenshots and other files and photos which have been saved to your OneDrive.
Items in your Recycle Bin.
Outlook.com attachments and email in-line images.
Microsoft Teams message attachments & recordings.
What's included in your email storage?
Your email storage quota applies to all email addresses associated with your Microsoft account (Outlook.com, Hotmail, Live or MSN) and includes the following:
Calendar items.
Deleted messages.
What happens if you exceed your quota?
If you exceed your Microsoft storage:
You won’t be able to upload, edit, or sync new files (such as Camera Roll) to your OneDrive. Your existing files will remain but will be read-only.
You will not be able to send or receive email in Outlook.com, even if you have not exceeded your email storage quota.
You will not be able to send or receive any Microsoft Teams messages which contain attachments.
After 12 months, we may delete your OneDrive and all files within it.
If you exceed your email storage:
You will not be able to send or receive email in Outlook.com.
How do I get back under my storage quota?
You'll need to delete some files or buy more storage.
If your account is locked, it can take up to 24 hours after purchasing additional storage for your new quota to show. If your quota hasn’t updated after 48 hours, contact support .
In OneDrive
Sign in to Manage your OneDrive storage to see what's taking up space and see what plans and offers are available to you.
Tip: Personal & Family subscribers can add up to 1 TB of additional file storage to the 1 TB already included with your Microsoft 365 subscription. Learn more .
In Outlook.com
Sign in to Outlook.com and check your email storage settings to see what’s taking up space and see what upgrades are available to you.
Other questions about Microsoft storage
Do i need to buy more storage.
No, you will only need to buy more storage if you want to use more than the free storage allocation.
When does the changes come into effect?
Changes started on February 1, 2023, but may not be completed until April 2023.
Why are Outlook.com attachments in both lists?
Microsoft storage includes all your documents, files, photos and videos stored across free Microsoft 365 apps and services, including Outlook.com attachments.
We will still allow Outlook.com users to keep their existing free 15GB email storage limit that they can use in Outlook.com only. We didn’t want to reduce that limit for users.
Additionally, we also wanted to minimize disruption to our existing Outlook.com customers by keeping that storage limit the same. Microsoft Storage provides a simple way for people to see how they're using storage across all the growing apps and experiences included in Microsoft 365.
Why can't I see the storage I bought?
If you bought additional storage, but you cannot see it, follow these steps.
Go to Manage storage , and check if the additional storage is visible.
If not, sign in to your Microsoft Account purchase history , and see if the order is there.
If it isn't visible, check your credit card, or payment provider to see if the purchase went through.
If the payment is visible, please wait 24 hours. Learn more .
Can I share my storage?
If you have a Microsoft 365 Basic or Microsoft 365 Personal subscription, no.
If you have a Microsoft 365 Family subscription, yes! You can share your subscription storage with up to 5 other people. Each person you share with gets 1 TB storage. Each person can share folders , so that you can all benefit from your maximum storage.
Why is my OneDrive account frozen?
You may see an "Account frozen" or "Error code 0x8004def7" if you have exceeded your storage allowance and/or haven't signed in for a long time. Don’t worry, your files are still there. You just need to get back under your Microsoft storage quota to get access to your files again. Learn more .
Changes to Microsoft 365 email features and storage
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Comparison of OneDrive for Business Plans
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What is OneDrive for Business?
OneDrive for Business is used for file sharing and storage. You can store your files in OneDrive for Business, and access it from anywhere from any device. The files can be shared with other people on a permission basis.
OneDrive for Business is a suitable replacement for ‘My Documents’ folder of your local computer. Since each user can get unlimited storage at mere $10/month (see the plans below), why pay thousands of dollars in physical SAN storage? With your data files stored in the cloud, you avoid the possibility of data corruption due to hardware failure.
- ✓ Free consultation call
- ✓ 24/7 expert support
- ✓ Talk to Microsoft-certified experts
* Unlimited OneDrive storage for subscriptions of five or more users. Microsoft will provide initial 5 TB of OneDrive storage per user.
Why use OneDrive for Business?
OneDrive for Business is a better substitute for your physical storage devices. Here’s why:
Save massive storage costs
Integrate with other microsoft products, avail onedrive for business with.
OneDrive for Business (Plan 1) is available with following plans:
- Office 365 Business
- Office 365 Business Premium
- Office 365 ProPlus
- All Office 365 Enterprise plans: E1, E3, E5
- Plan 1 – With 1 TB storage
- Plan 2 – Unlimited storage (see the storage limits in plan above)
Use massive storage space
- 1000 hours of high-definition video
- 15,000 hours of online gaming
- 20,000 hours of HD audio
- Over 60,000 high resolution images
- Over a million e-books in your digital library
- Over a million Microsoft Office files including documents, spreadsheets, slides
Store 360 o panoramic images
Can you replace your company’s file server with onedrive for business.
You can move your user home folders, roaming profile folders, existing My Sites to OneDrive for Business. However, if you want to completely move your company’s file server, we suggest you to combine OneDrive for Business with SharePoint sites for better granular control of access rights and server settings. In case of individual user files, OneDrive for Business is perfect storage for you. It is similar to a personal library which can be shared only after permissions granted by you.
Now you may think, that’s all fine but is there anyone who is actually using OneDrive for Business? Well, here’s a little fact for you:
A Microsoft study reveals that more than 85% of Fortune 500 companies including Accenture, DBS, Textron, Shire use OneDrive for Business as their primary storage.
Businesses are rapidly transitioning towards cloud for every facet of technology including file sharing and storage. If you do not catch up now, you will be lost behind in this ever-changing technology scene.
So, what are you waiting for? Get OneDrive for Business now!
Need help? Call our experts who will help you find the right OneDrive for Business plan for you.
ALL OUR ONEDRIVE FOR BUSINESS PLANS INCLUDE
Free end-user support, 24/7 support via phone, chat, email, online knowledge base, savings on it costs, annual commitment, fully automatic updates, regular data backups, minimum 1 tb of online storage, security and reliability, tier-1 partner expertise, onedrive for business – frequently asked questions (faqs).
OneDrive for Business is a web service that offers resources for collaboration, communication and storage. It can be a one-stop storage solution for every file be it photos, videos, and documents. Store the files securely in one place and access them from anywhere. Using OneDrive for official purpose is known as OneDrive for Business.
What is the advantage of using OneDrive for Business?
The most basic advantages of OneDrive for business are – save a backup copy of your files, access your files from anywhere, easy switching between different devices, sharing files and collaborate with your colleagues from anywhere, and free access to Office Online.
Can I share my files or subfolders via OneDrive for Business?
Yes. It is possible to share your files and subfolders through OneDrive with a simple drag and drop. If you want to share an existing file stored in OneDrive to other people, you can simply click the ‘Share’ button, choose ‘Invite People’ and type the email addresses of the people you want to share files within the organization. You can also control access permissions in the drop-down menus.
What are the security features in OneDrive for Business?
Like all other Office 365 products, OneDrive for Business comes with a security guaranteed by Microsoft. It also has a specific security feature called OneDrive Personal Vault, which allows you to protect files with 2-step authentication. The steps can be biometrics with face or fingerprint recognition, PIN or OTP sent on your registered device. With Personal Vault, the security for OneDrive goes a notch higher.
What OneDrive for Business plan is suitable for my organization – Plan 1 or Plan 2?
Selecting the right OneDrive for Business plans depends on your business requirements. Large enterprises who have strict compliance requirements tend to go for Plan 2 as it offers advanced security and robust compliance features. In addition to all the features of Plan 1, Plan 2 includes unlimited storage space* (see conditions in the table), and compliance features like In-Place Hold and Data Loss Protection (DLP). If you are not very much concerned about the compliance features, you can opt for Plan 1.
How does OneDrive for Business work?
Getting started with OneDrive for Business is simple. Move files from your PC to OneDrive for Business by moving or copying them. The new files can be saved in OneDrive to Business so that it can be accessed from any device. All the business documents can be automatically saved to OneDrive for Business, so they are always backed up.
What is the difference between OneDrive vs OneDrive for Business? Are they same?
OneDrive is used for storing your personal files online which is managed by you. OneDrive for Business gives each member of your team a place to store documents, collaborate with colleagues, share files with SharePoint and is managed by your organization.
Like all other Office 365 products, OneDrive for Business comes with security guaranteed by Microsoft. It also has a specific security feature called OneDrive Personal Vault, which allows you to protect files with 2-step authentication. The steps can be biometrics with face or fingerprint recognition, PIN or OTP sent on your registered device. With Personal Vault, the security for OneDrive goes a notch higher.
Can I access OneDrive for Business from a web browser?
Yes. You can access your OneDrive for Business from a web browser, or you can download an app. It is compatible with Windows, Mac, Android, and iOS operating systems. With standalone OneDrive for Business, you also get web-based versions of MS Office.
Submit Your Requirements
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OneDrive for Business Plan 1 vs Plan 2 – Feature comparison
In this article, we are comparing the OneDrive for Business Plan 1 vs Plan 2 to better understand the differences in these subscription models better.
OneDrive has been one of the excellent cloud storage services from Microsoft. While the individual, freemium service (on Windows 10) has been one of the most beneficial options, you would find it one of the unique opportunities for businesses as well. Realizing the needs of the business users, Microsoft has launched an outstanding cloud-based service for the business users under the OneDrive brand.
Related: Microsoft Project Plan 1 vs 3 vs Plan 5
Labeled OneDrive for Business, the service lets you store your files on OneDrive Business and access them from anywhere on any device. You can even share them with others with the permissions that you would deem fit.
What is OneDrive for Business ?
OneDrive for Busines is the best cloud storage option you can opt for if you are looking for the best options for saving your data for your business and enterprise requirements. It can be the best replacement for the My Documents or even desktop folders on your computer.
What makes it one of the excellent choices would be the fact that it provides you access to unlimited storage choices. The pricing starts at just $10 per month, and that would make it one of the excellent options you would want to opt for. That would make OneDrive storage a great choice simply because you do not need to spend money on the expensive physical or SAN storage or even replace your SMB file servers.
One of the advantages of opting for OneDrive for Business would be that you do not need to worry about data corruption, protection, or backups. No matter whether you face a hardware failure or any other similar issues, your data will always remain safer.
What makes Microsoft OneDrive for Business a great choice?
There are several advantages offered by the OneDrive for Business plans. Some of the excellent options provided by OneDrive for Business. Let us analyze a few salient benefits provided by OneDrive for Business –
- It helps you save on storage costs – Replacing the physical storage with online storage can be an excellent option. In fact, using OneDrive for Business can save almost all your data at a fraction of the cost of your physical store. The online storage is the future and adapting to the online storage well ahead would make it one of the enormous advantages ever.
- It seamlessly integrates with other familiar Microsoft products – Using OneDrive for Business would make it of the highly preferred options to go with because of the high degree of integration that it can achieve with other Microsoft products. It works exceptionally excellent with Outlook, SharePoint, and other essential digital commodities.
- Available as part of different plans – You can opt for OneDrive for Business as part of multiple Microsoft 365 plans. You can either go with it with different Microsoft 365 plans or use it as a standalone pack as well.
- Huge Storage Option – The plans come with either a 1 TB storage or unlimited storage based on which plans you opt for. That should be ample storage and should be equivalent to the physical storage or even more than that at a fraction of the total cost you would have incurred for the physical storage.
Microsoft recently introduced yet another feature to its OneDrive storage. This would be extremely useful in improving your visual experience further. OneDrive for Business can now store images shot in 360 0 in a panorama mode. That would mean you can now zoom into the pictures you have shot with 360 0 camera and pan your images.
OneDrive for Business Plan 1 – An Overview
OneDrive for Business Plan 1 comes with a price of $5.00 per user per month if you are opting for an annual commitment. It can be one of the excellent options for those of you who are looking for the file-sharing and OneDrive storage options.
Some of the best features offered by the plan would include –
- 1 TB of OneDrive cloud storage per user.
- You can store files with up to 15 GB in size.
- You would be able to share your files either within your organization or outside the organization.
- The OneDrive for Business Plan 1 also provides you access to both desktop and browser-based experience.
- You would be able to sync your local copies of files and folders on a Mac or a PC so that they can be viewed offline.
- Access the web-based versions of the familiar Office applications such as Word, OneNote, PowerPoint, and Excel. You can create or edit your files with ease.
- Ability to move and manage the files between SharePoint and OneDrive
- OneDrive app is available for both iOS and Android for letting you access your files from anywhere anytime.
- Built-in search and discovery tools should be yet another added advantage. This will help you pick the relevant files with ease.
- FastTrack Deployment capability
- A 24 x 7 support for access through web and phone
- The product is available under a commercial license.
OneDrive For Business Plan 2 – An Introduction
Well, the OneDrive for Business Plan 2 does offer you access to all the features available on Plan 1. In addition, you stand to gain a few further advantages as well. In case you are looking for the best possible security and compliance requirements, Plan 2 should be one of the best options you can opt for. Plan 2 comes with all the features offered by Plan 1 and a few other functions as well. The OneDrive for Business Plan 2 is available at $10 per user per month.
Some of the features offered by the platform would include –
- The plan offers you unlimited cloud storage per user. This is in sharp contrast to the 1 TB storage provided under Plan 1
- You can be assured of advanced prevention options to safeguard your data. This can be used to identify, monitor, and protect sensitive information.
- The in-place holds an option that helps you protect the deletion and editing of the documents.
How do the Two Plans differ from One another?
Well, the OneDrive for Business Plan 1 comes with efficient cloud storage. You can store all your data and share it within or outside of your organization. You can synchronize your files across devices so that you will be able to have a look at them from anywhere, whether you are online or not.
OneDrive for Busines Plan 2 is what would make it a formidable choice for most of your requirements in case you require advanced security options. Additional productivity tools offered on Plan 2 should be what would make it one of the best plans you would want to go with.
The tabulated comparison chart for the best features offered by both the plan would help you pick your project effectively and efficiently.
The Concluding Thoughts
Well, that was a complete discussion on the two different plans, such as OneDrive for Business Plan 1 and OneDrive for Business Plan 2. As you would have checked it out clearly, Plan 1 is designed specifically for those of you who have a small scale or medium-scaled organization or for those who are looking for the best storage options over the cloud.
Plan 2, on the other hand, would be one of the prime options if you are checking out the security and compliance options. The complete discussion we have covered here and the comparison outlined here should help you make a well-informed decision based on what exactly your requirements are.
More on Microsoft 365 Plans
- Microsoft 365 Apps for Business vs Enterprise
- Microsoft 365 Business Basic vs Standard vs Premium
- Comparing Microsoft Visio Plan 1 vs Plan 2
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Up to 6 TB cloud storage (1 TB per person) Works on Windows, macOS, iOS, and Android Premium desktop, web, and mobile versions of Word, Excel, PowerPoint, OneNote, and more Ad-free Outlook web, desktop, and mobile email and calendar with advanced security Advanced file and photo protection with OneDrive Access to Microsoft support experts
Access and protect your business and school work with this intelligent files app. Share and collaborate from anywhere, on any device. Learn more Power a cohesive file experience Easily add shared files from Teams or SharePoint to OneDrive, upload files up to 100GB, sync libraries, and more. Enhance collaboration in Teams
With OneDrive for Business, every person can easily store, access, and share their work files in their personal online storage space in the cloud. OneDrive for Business storage is provisioned on a per user basis and is designed to serve the needs of individual users.
Purchasing two OneDrive for Business Plan licenses won’t get its 1 TB storage for your tenant. It only add 0.5 GB storage as one subscribed license will add 0.5 GB storage to the tenant. If anything is misunderstood, let me know. Best regards, Tim 1 person found this reply helpful · Was this reply helpful? Yes No Replies (1)
You have 5 GB of free cloud storage with your Microsoft account shared across your files and photos in OneDrive, attachments in Outlook.com and your Microsoft 365 apps. You also get 15 GB of free Outlook.com email storage which is separate from your Microsoft cloud storage. To increase your storage quotas, you can buy a Microsoft 365 subscription.
OneDrive for Business (Plan 1) is available with following plans: Office 365 Business. Office 365 Business Premium. Office 365 ProPlus. All Office 365 Enterprise plans: E1, E3, E5. Standalone plan as mentioned above: Plan 1 – With 1 TB storage. Plan 2 – Unlimited storage (see the storage limits in plan above)
When a user has filled their 5 TB of OneDrive storage to at least 90% capacity, Microsoft will increase your default storage space in OneDrive to up to 25 TB per user. For any user that reaches at least 90% capacity of their 25 TB of OneDrive storage, additional cloud storage will be provided as 25 TB SharePoint team sites to individual users.
OneDrive for Business Plan 1 comes with a price of $5.00 per user per month if you are opting for an annual commitment. It can be one of the excellent options for those of you who are looking for the file-sharing and OneDrive storage options. Some of the best features offered by the plan would include – 1 TB of OneDrive cloud storage per user.