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How to Write an Email to Submit an Assignment

An email is an essential tool for communication in the modern world, especially in the academic world. Whether you're a student, teacher, or professional, writing emails has become a crucial part of our daily lives. In the academic world, emails are a common way of submitting assignments, communicating with teachers and professors, and collaborating with classmates.

In order to make a good impression, it would be considered beneficial to write an email to submit an assignment properly. Before moving forward in the blog, let's talk about why is it important to write an email before submitting an assignment.

Importance of writing an email before turning in an assignment:

An email to submit an assignment allows students to communicate with their teachers in a professional and organized manner. This helps to establish a clear line of communication between the student and teacher and sets the tone for the rest of the course. What happens when you form communication before turning in an assignment is that it gives you a chance to convey the particulars, context, or any other important information that you feel like sharing with the teacher before he or she can keep it in mind before evaluating your paper.

Moreover, emails can provide a permanent record of communication between the student and teacher. This is useful for both parties, as it allows the teacher to easily refer back to previous correspondence if necessary, and the student to have a record of the communication for their own reference. In addition, emails can be easily saved, archived, and searched, making them a great tool for record-keeping purposes.

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

1. Use a professional email address

The first step in writing an email to submit an assignment is to use a professional email address. Your email address is often the first impression people have of you, so it's crucial to choose a professional email address that reflects your identity. Avoid using personal email addresses that include nicknames, humor, or casual language. Instead, use an email address that includes your first and last name, or your initials and last name.

For example, go for "[email protected]" which is a professional email address, whereas "[email protected]" on the other hand is not.

2. Give a clear subject line

The subject line of your email is the first thing people see, so it's important to keep a clear and concise subject line. The subject line should provide an overview of the content of your email, so the recipient knows what to expect.

For example, "Assignment Submission: [Name of Assignment]" is a clear and concise subject line that clearly indicates the purpose of the email. Avoid using vague or misleading subject lines, as this can lead to confusion and can make it more difficult for the recipient to understand the content of your email.

3. Start with a formal greeting

When writing an email to submit an assignment, it's important to start with a formal greeting. The greeting should include the recipient's name if you know it, and a polite salutation such as "Dear [Name],".

If you don't know the recipient's name, use a general greeting such as "Dear Sir/Ma’am,". The greeting sets the tone for the rest of the email, so it's better to choose the right words and tone.

4. Provide a brief introduction

In the next section of your email, provide a brief introduction. This section should briefly introduce yourself and explain the purpose of the email.

For example, "My name is [Your Name] and I am a student in [Name of Course]. I am writing to submit my [Name of Assignment] for your review and feedback." This section should be short and to the point, so the recipient knows who you are and why you're writing.

5. Attach the assignment

The most important part of your email to submit an assignment is to attach the assignment itself. Make sure that the attachment is saved in a file format that is compatible with the recipient's computer, and that the file is clearly labeled with your name and the name of the assignment.

For example, "Name - [Name of Assignment].pdf". It's also a good idea to include a brief description of the attachment in the body of your email, to ensure that the recipient knows what the attachment is.

6. Provide additional information

In this section of your email, provide any additional information that the recipient may need. This could include a brief summary of the assignment, any specific instructions or guidelines that the recipient should follow, and any other relevant information.

For example, "The assignment is based on [Name of Topic] and includes [Number of Pages/Words]. I have followed all the guidelines and instructions provided in the guidebook and as given in the problem statement.

Your Feedback matters

Sample Email For Sending Assignment To Professor

January 11, 2023
Academic Emails

Sample email for sending assignment to professor - unitwriter

Communication between professors and students is normal in the educational field. Students are advised to reach out to their professors if they have any academic challenges.

Emails are the preferred means of communication between faculty and students. To facilitate this, most educational institutions provide both faculty and students with professional email addresses.

Students looking to submit assignments and other relevant documents can send them through these emails. To make it easier to send emails to your professor, we’ve also created some templates, that can easily be modified for the purpose.

It doesn’t matter whether you’re sending an assignment on time or you missed the deadline, we’ve put together some great emails to make things easier.

Use Proper Title

Use school email, formal tone, correct grammar, identify yourself, clear and brief, explain your situation, don’t forget attachment, wait patiently, clear subject line, end formally, school website, course syllabus, other students, template 1: assignment submission, template 2: assignment submission, template 3: late assignment submission, template 4: requesting feedback on assignment, template 5: delivering first part of assignment (multiple part assignment), tips for emailing professors.

There’s no need to worry about the content of your email to your professor. Simply follow some basic and professional curtsy to avoid any problems while increasing the chances of a positive response.

You should avoid using informal titles when addressing them. Keep in mind you’re addressing their station and using their official email address.

No one wants their school to think they’re over-friendly with one of their students. School administrators have access to these emails so you should address the professor properly.

Additionally, professors put in a lot of effort to achieve their titles. So, you should address them as such.

If they aren’t yet professors, address them as Dr. if that’s what they are. Addressing a professor as Dr. could end up causing problems.

Students may not consider it a big deal but professors appreciate it when students use the title, they worked their hardest to earn.

Examples: Dear Professor {{ Last name }} Dear Dr. {{ Last name }}

In this age of information, colleges worldwide provide their students with emails they can use to communicate with their peers and faculty. Any communication between faculty and students is expected to pass through these emails.

Students are usually forbidden from contacting professors through their personal email addresses. Not only does this help you the student but it also helps the professor.

The school would be able to moderate any conversation between staff and students and the emails can easily be retrieved in the event of any investigation.

Contacting a professor through their personal emails is a good way to get them into trouble or receive no response from the professor.

They expect work-related emails through their official email addresses. Contacting them through their personal email addresses could end up annoying them.

It doesn’t matter how close you may be to the professor. You should always use a formal tone in your emails. Refrain from using emojis and other slang that are considered informal.

Keep in mind that the professor is not one of your peers. Using formal language is a sign of respect for the professor and their station.

You’re writing to the professor at their formal station. Ensure that you use a formal tone when communicating with them. Additionally, any sign of over-friendliness between students and professors could lead to questions.

No one likes reading bad vocabulary and this includes professors. They expect students at that level of education to have good writing skills, especially when writing simple emails.

To avoid common grammar errors, students can use tools like Grammarly to identify and rectify such mistakes. These tools are completely free and integrate well into your favorite email client.

That said, it’s worth noting that these tools aren’t perfect. So, it’s advisable to go through your writing even after Grammarly corrections have been made to avoid any mistakes.

It doesn’t matter how entitled you may be feeling, you should always be polite in your emails, especially to people in authority. Even if you dislike the professor, you shouldn’t show it in your email.

Try your best to be polite in your email, unless you’re looking for a negative or no response. The professor would most likely skip over your email if your tone isn’t polite.

Don’t give the professor unnecessary work to do. They have busy schedules and the last thing they want to do is spend the next few hours looking through their student list to identify who you are or which class you may be in.

Introduce yourself, your class, and section (if applicable) in your email or add it to the email signature.

Don’t write them an entire essay, it isn’t an assignment. Keep your message as short as you possibly can, while maintaining all necessary formality.

Professors receive emails from different sources daily and wouldn’t have the time to read through your long email. So, it’s advisable to keep your email short and to the point while maintaining a polite tone.

Explain what you need from them as politely as you can. Don’t just demand something from them as if you’re entitled to it. They would simply ignore your email and focus on more pressing matters.

If you’ve already discussed what you need from them earlier, you can politely remind them in a single sentence. You don’t need to remind them of the time you met and everything that occurred.

If you’re submitting an assignment, you should ensure that it’s properly attached. Those things can be quite tricky sometimes.

Can’t remember the number of times I sent an email informing someone of an attachment only to receive a response that I didn’t attach the documents.

Ensure that the assignment is properly attached before you click send on your email. That said, most professors would excuse the mistake so long as the deadline for submission isn’t up.

Don’t send a hundred reminder emails. You can send a reminder after 24 hours, if your email requires them to respond. Otherwise, you should simply wait or you can visit their office within.

Remember that the professor might not view something as urgent in the same way that you do. They can be working on more serious problems than you are.

Therefore, if your request is urgent and you haven’t heard from them, you can go to their office. Sending them a ton of email reminders won’t advance your cause.

It’s okay to send reminders, but you should be mindful about when, how often, and how you do it.

Depending on how urgent your request is, you can send them a reminder if you don’t hear back from them within a day or two.

Don’t wait till the last minute to send your assignment or contact your professor. While it’s advisable to submit your assignments before the deadline, you should still send them even when the deadline is passed.

Don’t wait around wondering whether they’ll accept it or not. Simply forward the document and also include an apology for the late delivery and the reasons in as few sentences as you possibly can.

It doesn’t matter how genuine your reason may be, professors won’t have time to read long excuses. So, try and simplify it for them as much as possible and they may accept your excuse with a warning or a few lost points.

If you want a response, don’t forget to include a subject in your email. Every day, professors get a ton of emails from colleagues, students, and other academic and non-academic sources.

If your email doesn’t have a subject line, it will just be ignored. The subject line can be something like this:

Example: Assignment Submission – {{ Course Title }}

Thank them for reading your email before ending it. If you didn’t provide them in the first paragraph, you can add your complete name, class, and section numbers when you sign off.

Example : Thank you Sincerely {{ Your full name }} {{ Class and Section }}

How To Find Your Professor’s Email

If this is the first time you’re emailing this professor and you don’t have their email address, you can find it by following any of these approaches.

You can locate your professor’s official email address on your school’s website. Most colleges feature faculty pages where you may learn more about specific professors, including their contact information.

You can also look at the course overview page on your learning management system for the professor’s contact details.

The course syllabus is another area where you can find the professor’s professional email address. The course syllabus often includes their contact information as well as attendance policies.

Most likely, you weren’t the only student who occasionally had to email the professor. You can get the professor’s email by asking your friends. You’ll probably get some advice on how to look for the email if none of them have it.

Sample Email For Sending Assignment to Professor

Email Subject Assignment Submission – {{ Full name }}

Email Subject {{ Assignment/Class name }} – Assignment Submission

Email Subject Late Assignment Submission – {{ Your name}}

Email Subject {{ Assignment/Class name }} – Assignment Submission and Feedback Request

Email Subject {{ Assignment/Class name }} Assignment Submission – Part {{ Number }}

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful