how to use voice in presentation

How to Use Your Voice Effectively During A Presentation

In this article, we’ll explore some practical tips and techniques for using your voice effectively during a presentation. From speaking clearly and varying your tone and pitch to using inflection and emphasis, these strategies can boost your vocal delivery and feel more confident and in control.

1. Vary Your Tone and Pitch

2. use inflection and emphasis, 3. speak clearly and concisely, 4. avoid filler words and phrases, 5. use pauses strategically, 6. pay attention to your body language, 7. avoid monotony, 8. use vocal pacing, 9. speak with confidence, 10. use repetition, final thoughts.

Another important aspect of using your voice effectively during a presentation is varying your tone and pitch. This helps to keep your audience engaged and interested in what you are saying. 

Try to avoid a monotone voice and instead vary the pitch and tone of your voice throughout the presentation. For example, you might raise your voice slightly when making an important point, or lower it when speaking more softly or confidentially.

In addition to varying your tone and pitch, it’s important to use inflection and emphasis to help convey your message. This means emphasizing key words or phrases in your presentation, such as by raising your voice slightly or pausing before or after the emphasized word. 

Inflection can also be used to convey different emotions, such as excitement or concern, depending on the content of your presentation.

The first tip for using your voice effectively during a presentation is to speak clearly and concisely. This means articulating your words carefully, pronouncing them correctly, and avoiding filler words such as “um” or “like.” 

It’s also important to speak at an appropriate pace, neither too fast nor too slow, so that your audience can follow along easily. Take your time when speaking and pause at appropriate moments to emphasize key points.

Filler words and phrases, such as “um,” “like,” and “you know,” can be distracting and take away from the impact of your message. Try to avoid using them as much as possible. 

If you find yourself slipping into using filler words, take a moment to pause, collect your thoughts, and continue speaking. This will help you to speak more clearly and effectively.

Pauses can be a powerful tool when used strategically during a presentation. Pausing before or after a key point can emphasize its importance and allow your audience to digest the information. 

Pausing can also help you to collect your thoughts and regain your composure if you are feeling nervous. Be sure to practice your pauses during your practice sessions to ensure that they are effective and not too long.

Your body language can also impact your vocal delivery. Standing up straight and using confident gestures can help to project confidence and authority in your voice. Avoid slouching or fidgeting, as this can detract from your message and make you appear nervous or uncertain.

Monotony refers to a lack of variation or excitement in your vocal delivery. This can make your presentation seem dull or uninteresting to your audience. 

To avoid monotony, try to vary your tone, pitch, pacing, and volume throughout your presentation. This can help to keep your audience engaged and interested in your message.

Vocal pacing refers to the speed at which you speak. Varying your pacing can help to keep your audience engaged and interested in your message. 

You can use a slower pace to emphasize important points or a faster pace to add excitement to your presentation. Practice adjusting your pacing during your rehearsals to find the right balance for your presentation.

Confidence is key to effective vocal delivery. Practice speaking with conviction and authority to project confidence and credibility in your message. This can help to keep your audience engaged and interested in your presentation.

Repetition can be an effective tool for emphasizing key points and making your message more memorable. By repeating important words or phrases, you can help to reinforce your message and make it more impactful. Practice incorporating repetition into your presentation where appropriate to add emphasis and impact.

Using your voice effectively during a presentation takes practice and attention to detail. By incorporating pauses, active listening, speaking with confidence, using repetition, being authentic, and practicing the other techniques discussed in this article, you can master the art of vocal delivery and deliver a clear, confident, and engaging presentation that leaves a lasting impression on your audience.

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7 Tips on How to Use Your Voice Effectively in a Presentation

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• Presentation Tips 7: How to use your voice effectively
• Presentation Skills

When you give a presentation your first goal should be to capture and hold the attention of your audience. Everyone must be able to hear and easily follow what you are saying. Fortunately you have one very valuable and versatile tool at your disposal to make this happen – and that’s your voice. In this post I will explain how to use your voice to best effect and have the impact you want on your audience.

First of all it’s important to recognise that giving a presentation is not the same as having a conversation with an individual or a small group at a meeting. When speaking in public you need to put a lot more effort into how you use your voice.

How to improve your speaking voice – the 4 essentials

No doubt you’ve sat through a presentation where it was difficult to hear the speaker or they spoke in a monotonous voice. Perhaps you persevered and tried hard to concentrate on the message. The truth is that the majority of audience members will drift off, give in to boredom and find alternative activities such as doodling on their notepads or fiddling with their smartphones. To keep your audience engaged you must use your voice well.

Be aware of the volume of your voice. Generally that means speaking out and projecting your voice more than you would in a normal conversation. It depends of course on the size of the room and numbers in the audience. Don’t speak too loudly or it will sound as if you are lecturing your audience. Don’t speak too softly either or they will simply lose interest. Whilst the most important thing is to be heard at all times, you should also try to vary your volume e.g. raise your voice to draw attention to a point; lower it to lend a bit of intrigue to what you are saying.

As well as making yourself audible, it is of course essential that you speak clearly. That means articulating words properly and taking care not to mumble or to ‘swallow’ word endings. The best way to achieve clarity is to move your lips and open your mouth wide enough for the sound to escape!

• Tone and emphasis

The content of your presentation may be of high quality, but you’ve got to make it sound interesting too. This means using your voice to convey enthusiasm, conviction, empathy etc. The tone you adopt should be consistent with the content of your message e.g. avoid sounding too cheerful if you’re announcing some bad news to your workforce!

Bear in mind that it’s possible to change the meaning of a sentence depending on the particular words you emphasise. So it’s important to decide on what words you should emphasise, perhaps by highlighting them in your notes and by practising out loud.

Avoid dropping your voice at the end of sentences as you are likely to send your audience to sleep – a technique used by hypnotists! Instead, try to put a little bit more emphasis into the final word of a sentence, without exaggerating too much.

• Pace and Pauses

There’s a tendency for people to speak too fast when they are presenting. This may come about because of nerves and an eagerness to get the presentation over and done with. As a general rule, when presenting you should speak more slowly than in ordinary conversation. Aim for about 150 words per minute to allow your audience enough time to take in what you are saying.

No doubt you will have noticed how comedians use a deliberate pause before delivering a punch line. This is a technique you can use also in formal presentations for deliberate effect and to allow your audience time to absorb a key point.

Voice and relaxation exercises

Your voice is capable of making a wide range of sounds, although typically we use only a limited amount of our voice capacity when presenting. Some of the inhibition comes from feeling nervous about speaking in public. If you have to deliver many high level presentations, then you may like to consider using the services of a voice coach.

Here are some simple exercises you can try by yourself to help warm up your voice before delivering a presentation.

• Get your vocal chords working by humming a tune.
• Pretend you are chewing a sticky toffee.
• Practise breathing deeply to fuel your voice.
• Think of some tongue-twisters and say them out loud, taking care to articulate every word.

Improving your vocal quality will enhance your presentations and make you come across as more confident and credible. Your body language and the visual impression you make matters a great deal too.

Click here to read one of my previous posts on How to make a great first impression.

Please contact me if you would like to find out about training courses or coaching on Presentation Skills. Click her e to view a sample Presentation Skills training programme.

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About the author: margaret johnston.

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How to Use Your Voice Effectively in a Presentation?

• Filed under: Public speaking articles , Public speaking tips and tricks , Speaking tips , Speech delivery

The way you use your voice is one of the absolute most important aspects of speaking in public . This can easily change the way your audience sees you, whether for the better or for the worse. Today, I’m going to talk about how to use your voice well so that you can improve your speech-giving skills.

So, how do you use your voice effectively in a presentation? Watch your volume, and be mindful of your intonation. Speak clearly at all times when you are giving a speech. Place emphasis on the right words. Make sure you pace yourself accordingly. Pause when appropriate.

If all of this sounds a little intimidating to you, don’t worry about it. In this article, I’m going to give you some of the best professional tips to make sure you are using your voice to maximize your potential. And when you are done reading, hopefully, you will feel more confident to put some of these tips into practice during your next presentation.

Table of Contents

How to Use Your Voice Effectively in a Presentation

Even just the slightest change in your voice can change the entire meaning of a sentence. And you may not be a master at the skills required to make effective use of your voice. That is okay! Nobody is born a master of anything. That is why I’m going to walk you through developing some of the skills you need to use your voice properly during a presentation.

So, What is the Big Deal About Volume?

How would you feel if you were sitting in the audience listening to a speech , and the speaker was shouting at you the whole time? This would be very off-putting, and almost always seen as being aggressive . You might feel like leaving the presentation early to avoid being yelled at any more!

Or what if the speaker was so quiet that you could barely hear a word they had to say? Eventually, you might lose interest and zone out. You’ll find yourself reaching for your phone, looking for a distraction until the whispering speaker was done.

Maintaining the proper volume is crucial. But how do you know exactly what volume is right ? The answer to that question: you want to be loud enough for everyone to hear you, but not too loud that you make your audience uncomfortable.

First, notice what the size of your crowd is. If you have a larger audience spread out over a wider area, you might need to talk a little louder.

However, if you have a microphone, you will have a much easier time regulating your volume. This can help you from not straining your voice in order to be heard.

It is also okay to raise and soften your voice at different points throughout your presentation to draw attention to certain words or phrases.

For example, you may raise your voice for a word to place emphasis on it, or you may whisper something in order to make a point. Just make sure you are not being excessively loud or quiet the entire time. Moderation is the key!

Intonation, Intonation, Intonation!

Many students tell me that they know they should use proper intonation, but that they are also not sure of exactly what that word means. Simply put, intonation means how you say something. And how you say something is just as important as what you are saying.

Proper intonation is important to convey emotion . Your voice should fluctuate naturally because speaking in a monotone variation will do nothing but bore your audience.

The next time you have a one-on-one conversation, think about how you already use intonation. Do you say every sentence, word, syllable in the same way? With the same volume? Or by placing the same emphasis on every word? Chances are, your answer to that is no; that would be the correct answer.

Don’t force it, though. Try to practice giving a speech as naturally as you would explain something to a friend.

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Let your words flow. After all, it is better to sound natural and flowing than to sound like you are trying to be a robot onstage!

Above Everything Else, Speak Clearly

Let me make it simple for you: if you are not speaking clearly, your audience will not be receiving the message that you are trying to convey. After all, what are you going to get out of listening to a speech where you can’t understand what words the person onstage is even saying?

Unfortunately, many of us are prone to mumbling because we’ve allowed ourselves to fall into that habit. If you are one of those people, you need to practice enunciation and speaking as clearly as possible.

Each time that you rehearse, you need to make sure that you are pronouncing your words clearly. Practice your presentation for a friend or family member.

They can give you feedback, and tell you if there are any words they weren’t able to clearly understand. Then, you can practice these words more than the rest to be able to clearly pronounce them without mumbling.

Try to make a point to remember what words and sounds you are most likely to start mumbling. You can keep these in mind when you are on stage, and remember to speak them more clearly.

Emphasizing a word

What words, phrases, or sentences are the most important during your speech? You should use your voice to emphasize these so that they stand out. But how does this work?

Let me show you an example of proper emphasis. Read these four sentences out loud, one at a time:

“ She didn’t say anything” “She didn’t say anything” “She didn’t say anything” “She didn’t say anything ”

Do you notice how each of them has a slightly different meaning based on which word is emphasized?

Each sentence has the same exact words at the rest of them, but each sentence has an emphasis placed on a different word. Use this principle when you are giving your speech to emphasize keywords, facts, sentences, and more.

Don’t Forget About the Pace

It is incredibly important to remember not to speak too fast or too slow. If you are going too fast, very few people will be able to keep up, and your audience may miss out on vital details about your message. And when you are going to slow? Well, you may risk boring your audience.

I realize that it is easy to start speaking fast when you are very knowledgeable or excited about a particular topic. But if you want to properly share the facts about this topic with your audience, you have to learn to slow down!

Just like with volume, it is okay to temporarily speed up or slow down in order to emphasize a particular point. But you want to make sure you are talking in a smooth and steady tempo the majority of the time; again, not too fast and not too slow.

And Pause Every Now and Again!

I have already published an extensive article about how to use pauses effectively to create a great speech. But, I’m going to give you some of those tips here, too.

You should consider using pauses:

• … to switch topics, change sentences, or end a paragraph.
• … to replace filler words such as “uh” and “um”.
• … to emphasize a word or phrase.
• … to make up for when you have lost your place.
• … to ask a hypothetical question.
• …. to think of an answer for a question asked by an audience member.

Pausing is natural when done properly and effectively. It will also give you a chance to give your voice a much-needed rest, no matter how short of rest it is. Pausing is a wonderful way to remember that it’s not just what you are saying, but also how you say it.

How to take care of your voice?

If you know me, you know that I almost always offer an extra tip! And it is this: don’t forget to take care of your voice. This is especially important if you speak in public a lot, or work in a field where you are required to use your voice on a daily basis.

If you rely on your voice to make a living, you must care for it.

The concept of taking care of your voice isn’t only limited to singers. You don’t want to wear your voice out by speaking too much or incorrectly. After all, abusing your voice can lead to laryngitis or even vocal nodules in the more extreme cases.

Here are a few things you can do to take care of the quality of your voice:

Avoid excessive screaming or yelling

Both of these can cause serious harm to the voice. If you regularly spend days cheering loudly at the local baseball game, or nights screaming at a concert, you may want to think about changing some of your lifestyle habits. After all, remember that your voice is irreplaceable.

Avoid whispering or clearing your throat

You should also avoid whispering or clearing your throat as much as possible since both of these can actually be significantly harmful to your vocal cords.

Don’t forget to rest

After speaking or using your voice for long periods of time, you should vocal rest. That means, don’t speak for a given amount of time in order to let your voice rejuvenate itself.

You may choose to do this for the rest of the day, for an entire day, or for even longer. How long you choose to rest your voice is up to you.

If possible, also give yourself of a period of no-talking and no using your voice before you give a presentation. This will help you rest up for the big event.

Sometimes you have to stop

If you are doing something with your voice that hurts, stop as soon as possible and don’t do it anymore.

Whether you are imitating a funny sound or doing something louder than what you usually do, you should never use your voice in a way that causes physical discomfort.

What if you have a sore throat?

If you have been sick with a sore throat or coughing, avoid excessively using your voice during that time. Your voice is already under a lot of stress from illness, so be gentle to yourself! And if it’s possible, try not to give any big presentations when you are under the weather.

Additionally – if you absolutely have to use your voice if you are having throat problems it is very useful if you are able to drink something with honey in it . This helps to coat and relax your throat.

It won’t reduce the damage done to your throat so still don’t speak for long periods of time but it will help you get through it. And it will reduce the amount of damage you do to your throat while speaking.

Avoid smoking

Avoid smoking as much as possible. If you are a smoker who can’t quit, at least try not to smoke right before or after a presentation.

When you take care of your voice, it will thank you by performing well when you need it to. And as always, being mindful of your health in any way is a rewarding endeavor!

Don’t drink coffee or sweet drinks before your speech

Limit caffeine and sweet drinks before your speech. Why? Because they make your mouth dry and it’s hard to speak if your mouth is dry, isn’t it?

Also, Caffeine is a stimulant that may keep you awake, but it also noticeably increases anxiety levels.

You should be drinking water

And the crucial element is that you shouldn’t be drinking water directly before your speech . If you do so you will end up with the mouth full of water and you will be talking extremely sloppily.

Conclusion: How to Use Your Voice Effectively in a Presentation?

Today, we talked about how to use your voice effectively in a presentation. Some of the things we talked about were controlling volume and pace, using proper emphasis, and speaking clearly. Do you have any other tips about effectively using your voice that you would like to share? Leave them in the comments below!

Related Questions

How do I warm up my voice before a speech? Always start by gently releasing your jaw. Learn to practice lip and tongue trills before long periods of speaking. You could even do a little bit of light humming to warm the voice up.

How do I make my speech effective? Make sure you clearly present the purpose of your speech to your audience. Connect with your audience members in a direct manner. And effectively use your voice when you are speaking.

Will I hurt my voice from talking too much? Using your voice for long periods of time can strain it. If you have developed a sore throat after talking or singing excessively, rest your voice and drink plenty of fluids until you feel better.

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• Tags: Effective speaking , Illustrating your speech , Impromptu speaking , Introduction to a Speech , Making a speech , Pauses in speech , Presentation techniques , Speech skills , Speech tips

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How to improve your voice for presentations, by ros and neil johnson, 18 august 2016 - 01:43.

Ros and Neil Johnson, speech and drama specialists at  Theatresaursus , explain the benefits for presentations of improving the voice, and offer some techniques.

Have you ever given a presentation or done any other form of public speaking? If so, you probably spent some time thinking about the words you were going to use and the ideas you were going to express. But, as Dr Emily Grossman has  pointed out , when someone is speaking, most of the information we receive as an audience comes through the speaker's body language, their enthusiasm, and – very importantly – the tone of their voice.

Why is it important to improve the way we use our voice?

When we make a presentation or speak to a large group of people, it's important to have an authoritative and appealing tone of voice. This will come from the ability to make your voice resonate, as a resonant voice is more pleasing on the ear and can make you sound more confident. This in turn helps the audience relax and enjoy the presentation.

An audience will ‘pick up’ on your voice and respond favourably, potentially affording you a greater deal of respect and attention. Often, the audience won’t know or understand why this is the case, so having the ability to control and improve the way you use your voice can be a useful and powerful skill.

There are practical reasons, too. Using your voice skilfully can stop you getting a sore throat. When we shout, our vocal folds (often known as vocal chords) crash together and become swollen and red, sometimes causing damage. So learning how to use your voice by warming it up will prevent soreness in the throat.

How does our body produce sound?

Breath is the power behind the voice, but this is only the start. As we breathe in, our lungs expand. When we speak, the air comes up through the  trachea , making the vocal folds (which are situated at the top of the trachea) vibrate. This creates sound. The ability to control the breath is very important and is the basis of all voice work.

We then use the resonators in our throat, nose, mouth and cheek cavities (sinuses) to amplify the sound, and our articulators (tongue, teeth, lips, etc.) to create specific sounds that become understandable words and therefore speech.

However, as with any sport or exercise, it is important to warm up before we start. This means first warming up our body from head to toe before we start to work on our voice.

Exercise 1:

Check through the body, shaking each part from the toes upwards. Shake your legs and arms. Then, stretch up to the ceiling or sky. Roll the shoulders and lift them up to the ears and then back down again, all the time making sure that they end in a relaxed position. Finally, relax your neck. Gently roll your head by first putting your chin on your chest and roll the head round to the back clockwise and anti-clockwise.

Exercise 2:

Yawn – this relaxes the throat and all the vocal areas. Then, yawn and stretch at the same time.

How do we improve our breath control?

The most important thing is to learn how to relax and allow yourself to expand and increase your breath capacity. The natural tendency is to breathe only in our upper chest, so learning to breath down into our lower lungs and using the  diaphragm  properly is the first step. The diaphragm is a muscle separating the thorax from the abdomen – by finding and exercising this muscle, we can learn to better control our breath during speech.

Exercise 3:

Lie on the floor on your back with feet on the floor, so that your legs are bent with your knees pointing upwards. Check your posture: you should be relaxed, shoulders down, fists unclenched, etc. Now mentally take a journey through your body from head to toe, making sure you are relaxed. Start with your feet, ankles, legs and work your way up to your head. When you find tension, ask your body to release it.

Relax and breathe. Take the breathing deeper, breathing in to a count of four (in your head). Breathe in through your nose and feel the breath expanding the ribs like an umbrella up and out. Place a hand just below your belly button and feel the belly rise and drop.

Remember you must try to be relaxed at all times – always check (see exercise 1) and do not force anything.

If the upper chest begins to lift while you are breathing, gently place a hand on it to keep it still and down. Release all the abdominal muscles. Take your time and breath in and out (in through the nose and out through the mouth). Breathe in and release the breath to produce a long 'huh...ahh' sound. Do this a few times.

Now, apply tension throughout the body so it is completely tense and then release. Feel your body relax.

Go back to your breathing – in through the nose and out through the mouth. Feel your muscles through your back and keep your upper body still, but not tense.

Now slowly stand up. Centre yourself with your legs shoulder-width apart, arms and shoulders relaxed, knees unlocked. Your head should be perched upon your neck. Make sure your chin is not jutting out or pulled in.

Let your head drop, chin to chest (relaxed) and then let your body roll down vertebrae by vertebrae so your body is hanging, arms loose, and stay like this hanging, relaxed and breathing. Roll back up (make sure your head comes up last). Hug yourself, with your arms, your hands touching your ribs. Roll down again into the hanging position. Breathe gently in and out and feel the rib cage move. Gently roll back up as before (head last).

This is a great exercise for feeling the movement needed in the ribcage and to help get the muscles working.

Please note: as this way of breathing may feel very different to what you are used to, you may not notice a great deal of movement to begin with. However, as with anything new, 'practice makes perfect'.

How do we articulate sound into speech?

Articulation creates the specific sounds that make up words. By using our tongue, teeth, palate and lips (our articulators), we create recognisable words. In order to be clear in our speech, we need to exercise our articulators by going through the vowel sounds. The following exercises 4-6 will help improve your articulation:

Exercise 4:

Make a 'hum' sound with your lips together but not tight – feel your lips tickle or vibrate. Move the 'hum' sound around inside your mouth from the lips to nose and back to the lips. Feel the vibrations in the different areas.

Chew some imaginary gum. Imagine it is growing and growing. Now, imagine you have toffee stuck in your mouth and use your tongue to get it out.

Exercise 5:

Always from a relaxed and centred position, say out loud:

'pah paw poo pee pay...pah paw poo pee pay'

'lah, law, loo lee lay...lah law loo lee lay'

'gah gaw goo gee gay...gah gaw goo gee gay'

Use these structures to go through different sounds and, in particular, sounds that you find difficult. For the 'lah' sound, the tip of the tongue should be behind the front teeth before flicking out to an open mouth.

Exercise 6:

Say out loud:

'ba da ga...ba da ga' (making the sound of the consonants, i.e., 'buh' not 'baah', 'duh' not 'daah', etc.). Repeat.

'pa ta ka...pa ta ka'  (again make the sound of the letters 'p', 't' and 'k').

You can do this anywhere, but try to use your full voice and also whispering (which should always be voiceless).

Tongue twisters are also a good way to exercise the articulators and help improve fluency of articulation and diction. You can find many on the internet, for example: 'She sells sea shells on the sea-shore' and 'Peter piper picked a peck of pickled pepper'.

Exercise 7:

Place your hand on your chest and yawn. Feel the vibrations and resonance in your chest. Now say 'hello, hello, hello' from deep down in your chest.

Why is the ability to project our voices important? 

If you want to be heard, you need to learn how to project. Projection comes from taking control of the breath.

If you can, arrange to visit the room you are going to be speaking in and walk around it. Use your speech and play with it, walking around while speaking, playing with the volume. Ask a colleague to listen to you – can they hear you clearly? Does your voice resonate?

Try speaking very slowly. Now try singing your speech. Now 'throw' your voice to the farthest wall. This should always be done from a place of relaxation. Check that your shoulders are down. Wriggle and roll them to check for tension. Check your posture.

Finally, make sure you check your pace – we always speak much faster than normal when we are nervous. Practise speaking very slowly. You will feel that it's too slow, but it almost certainly won’t be.

Ros and Neil Johnson are founders of  Theatresaursus , which runs Shakespeare workshops, drama courses and holiday courses. They recently delivered a course for teachers and trainers at the  British Council in Malaysia  about how to use theatre-based techniques in the classroom.

Find out about the British Council's  Shakespeare Lives  programme of events and activities in 2016, celebrating Shakespeare’s work on the occasion of the 400th anniversary of his death.

You might also be interested in:

• Classroom techniques to help pupils tackle Shakespeare
• How to present complex ideas clearly
• How to become good at debating

View the discussion thread.

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Presentation Training Institute

A division of bold new directions training, how to effectively use your voice.

While the words you speak are certainly important, the way in which you say them is what will resonate with listeners. A presenter’s most powerful tool is their voice. Speakers can assert, demand, announce, state, affirm, and evoke a whole range of emotions just by using their voice. Your voice also plays an important role in the way your audience perceives you. They will judge sincerity, credibility, and confidence in part by the sound of your voice. In short, your voice can significantly impact the way your audience sees you and thus impacts the success of your presentation. For this reason, it is important to put effort into the way you use your voice to conduct an effective presentation. 

When you are delivering a presentation you want to be sure everyone in the audience can hear you…and that includes the row in the back. Don’t be modest and speak softly. Rather, take command of the room by projecting your voice and speaking loud enough to be heard throughout the room. While the goal is to be heard, do make it a point to vary your volume at times to draw attention to a specific point or to lend intrigue to what you are saying. 

Intonation simply refers to the way in which you say something. Intonation is important because that’s what conveys emotion. Rather than speaking in a monotone voice throughout the presentation, speakers should vary the sound and pitch of certain words. Just as you place emphasis on certain words in a conversation, you should also pay attention to which passages and words deserve extra attention in your presentation. 

Articulation

Remember that you are speaking to a group of people and they might be in a large room with an echo or you might be using a microphone. To ensure clarity, be sure and articulate every word and use proper enunciation so the audience can understand you. 

Pace and Pause

People have a tendency to speak quickly when they are nervous. If they are eager to get the presentation over with, they might talk faster than normal. However, it is important to speak slower than normal when giving a presentation. You want to ensure your audience has time to take in what you are saying. In addition to maintaining a good pace, presenters should also be aware of the power of a pause. A deliberate pause can make quite a statement and this technique can be highly effective for emphasizing important points in a presentation. 

When preparing your presentation, pay special attention to the way in which you use your voice. Your voice can have a significant impact on how the audience responds to you and your message.  Be mindful of your volume, pitch, and tone, and make sure you articulate and enunciate correctly. With the right practice, your voice can be a powerful tool for storytelling, engaging, and inspiring your audience. 

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• Add and record audio Video

Add and record audio

Add and record audio, such as music, narration, or sound bites, to your PowerPoint presentation and select the playback options.

Add audio from your PC

Select Insert > Media >  Audio .

Select Audio on My PC .

In the Insert Audio dialog box, select the audio file you want to add.

Select Insert .

Record audio

Select Insert > Media > Audio .

Select Record Audio .

Type in a name for your audio file, select Record , and then speak.

Important:  Your device must have a microphone enabled in order to record audio.

To review your recording, select Stop and then select Play .

Select Record to re-record your clip, or select OK if you’re satisfied.

To move your clip, select and drag the audio icon to where you want it on the slide.

Note:  If you’re using more than one audio file per slide, it’s advisable to put the audio icon in the same spot on a slide to find it easily.

Select Play .

Change playback options

Select the audio icon and then select the Playback tab. Then select which options you'd like to use:

To trim the audio, select Trim and then use the red and green sliders to trim the audio file accordingly.

To fade in or fade out audio, change the number in the Fade Duration boxes.

To adjust volume, select Volume and select the setting you prefer.

To choose how the audio file starts, select the dropdown arrow and select an option:

In Click Sequence – Plays the audio file automatically with a click.

Automatically – Plays automatically once you advance to the slide that the audio file is on.

When Clicked On – Plays audio only when the icon is clicked on.

To choose how the audio plays in your presentation, select an option:

Play Across Slides – Plays one audio file across all slides.

Loop until Stopped – Plays an audio file on loop until it’s stopped manually by clicking the Play/Pause button.

To have the audio play continuously across all slides in the background, select Play in Background .

Delete audio

To delete audio, select the audio icon on the slide and press Delete.

Add audio to your PowerPoint presentation

Play music for the duration of your slide show

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How to do a voiceover on google slides or powerpoint, share this article.

Voice-over presentations offer a better learning experience because they are a more engaging way to learn. 

Some students learn better through visual cues, while others learn by listening. However, adding voice-over narration to your presentations enables students to benefit from the best of both worlds. It allows adding important information and context to explain what’s on the slides – as if your students were attending a live lecture!

Now, you may assume adding voice-over to your presentations is complicated. However, it isn’t as tricky as you probably think! Once you have your slides ready, there are just a few extra steps you’ll need to take to add narration. 

In this blog, we share four ways to do a voiceover presentation – voice-over Google Slides, PowerPoint, screen recording, and the Presentation lesson feature on Thinkific.

Before we get into the options, let’s quickly cover the only ground rule regarding recording voice-overs: Don’t sacrifice sound quality. Viewers are willing to put up with rough visuals but don’t forgive poor sound. Most computers have built-in microphones that sort of get the job done, but we recommend headphones or a USB Microphone to improve the quality of your voiceover.

Related: How To Set Up A DIY Home Video Recording Studio For Cheap

Now, let’s get into your voice-over options. Toward the end of the article, you will also find five tips for adding a good voice-over. If you’d like to sit back and learn, check out this video we created on how to easily add voiceover to your slides:

4 ways to do voice-over presentations

There are two main routes you can take to record a voiceover for your presentations :

You may want to use PowerPoint or Google Slides to add voiceover to each slide that plays as students make their way through the presentation. PowerPoint has recording functionality built-in, but with Google Slides, some extra steps are involved with recording your audio, then uploading it to Google Drive before you can embed it on each slide.

Alternatively, you may want to ditch the slides and create a screen recording of the presentation. To do this, you can use any screen recording software as you talk through the slides and turn your presentation into a video lesson. And if you’re a Thinkific user, you can create voiceover slides with the Presentation lesson feature.

Use this list to skip to your preferred voice-over narration method:

• How to do a voice-over on Google Slides
• How to do a voice-over on PowerPoint (Microsoft Office)
• How to do a voice-over screen recording
• How to do voice-over slides with Thinkific

Option 1: How to do a voice-over on Google Slides

Google Slides doesn’t have built-in functionality to record your slides, but you can still accomplish the same with it with an extra step. You can add voiceover to Google Slides by uploading an audio file saved in Google Drive to each slide.

For this option, all you need is Google Slides and a computer with a microphone. 

Let’s go through the steps-

Step 1: Create your audio files for each slide and upload them to Google Drive.

Tip: Organize your files with a naming convention. You’ll need to locate these files in the next step. To keep them organized , following a naming convention for your audio files, including Course, Lesson, and Slide numbers, helps.

Step 2: Insert audio to your slide, and configure play settings

Next, you can insert audio from your drive into each slide individually.

The files you uploaded should be in the Recent tab, but you can also search for the file manually.

Step 3: Configure your audio settings 

Google Slides gives you the option to specify how the voiceover should act. To open the Format options menu, you can click on the speaker icon, then go to Format options under the Format menu.

Voice-over formatting options for Google Slides:

• Autoplay- You can choose if you want the audio to play automatically or manually when a student clicks the slide.
• Loop- You can define if you want the recording to stop or repeat once it gets to the end.

• Button size and colour – You can resize the button by dragging the corner and changing the colour using the “Recolor” option.

An online course or membership site can be a wildly successful way to monetize content.

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Option 2: how to do a voice-over on PowerPoint

Microsoft Powerpoint has a feature that many average users don’t know about, which allows you to add voice-over narration to your PowerPoint. For this option, all you’ll need is Microsoft PowerPoint and a computer with a microphone.

On Windows computers:

Step 1 – in the top menu, go to slideshow >> record slideshow..

You have the option to record from the beginning of the presentation or from the current slide you’re on.

Step 2- Start recording

Once you select which recording you’d like to go ahead with, you’ll be in full-screen mode with options to record, stop, and replay. Once you click record, there will be a countdown timer from 3.

Anything you type in the notes section of the PowerPoint can be viewed by clicking on the notes button at the top.

The recording will stop automatically once you make it to the final slide. You can also pause, stop, or replay a recording at any time by pressing the pause button in the top left of your screen.

You can also record a video of yourself in the corner by selecting the video option in the bottom right corner.

Step 3 – Testing your narration

Once you’re finished, a speaker icon will appear at the bottom right corner of all the slides with recorded narration.

Just hover over the speaker icon to play, skip to time, or adjust the volume to play the narration.

On Mac Computers

Step 1 – click on slide show..

In the top menu, click Slide Show and choose the slide you want to start working on. Unlike on Windows, you will have to select the slide you want to work on manually. If it is the first slide you wish to choose, do so. 

Step 2 – Click on Record Slide Show

Step 3 – Choose the input method

On the top of the screen, you can turn off the camera, if you wish to, or turn it on. 

The next button helps you choose the voice input, whether your Mac’s in-built mic or an external device. 

Step 4 – Add a voice-over to slides

As with the Windows version, add voice-over to the slides one by one, and add notes if you wish. 

Step 5 – Complete recording

Once done, click on the large red button to start recording. Once your voice-over is complete, click the same button to stop recording. Again, add notes if you wish to. Then, move to the next slide. 

Step 6 – Click on tips for more controls

Click on Tips for several functions and shortcuts you can use on your Macbook to control your voice-over recordings. The Mac version of the PowerPoint tool is much easier to use. 

Step 7 – Verify your voice-over for accuracy

After your voice-over is complete, return to your presentation, and make sure that your voice-over is accurate by clicking on the white “Play” icon at the bottom of each slide.

Option 3: how to do a voice-over with screen recording

The last option involves recording your screen and audio as you discuss the presentation.

Check out our guide: How To Record Your Screen On Any Device .

We’ll show you free options and two paid options with advanced editing features:

Hit the record button on the video conferencing software

The easiest and cheapest option for screen recording without additional software is to join a Google Meet or a Zoom call by yourself, share your screen, and press the recording button.

This may be easy for a simple presentation but may prove frustrating for a longer presentation –  the inability to edit means you’ve got one shot to make it through your presentation without any mistakes.

Use your computer’s built-in screen recorder

On Windows 10 , just click Windows + G at the same time to open the Game Bar, and press “Start Recording”.

If you’re on a Mac , you can make a video recording of the entire screen or just a portion of it. Shift-Command(⌘)-5 will display on-screen controls for recording the entire screen.

Two paid screen recording options

If you want the ability to edit and customize your video and access more editing options, you’ll need to invest in some software like Screenflow or Camtasia .

Here are our two favorite options , depending on whether you’re on a Mac or Windows System:

Screenflow is a software program for video editing and screencasting for Apple users and is one of the best options for screen capture. This software functions well as a video editor for novice editors, but it lacks the deep customization and functions of a more advanced editor like Adobe Premiere Pro.

Download free trial of Screenflow

Camtasia is an all-in-one screen recorder and video editor that works on both Windows and Mac. It is one of the most widely used systems for screen recording and video editing. It is popular for its user-friendly interface and simple video editing.

Try Camtasia for free

Option 4: how to do voice-over presentations with Thinkific

If you have created a presentation on an external platform like Keynote , PowerPoint or Google Slides, you can use a Presentation lesson to display it within your Thinkific course! 

This function enables you to record audio while speaking to specific slides. You also have the option to upload a recording for each slide. 

This is a great way to create a customized experience for your students right within Thinkific .

To create a Presentation lesson, you will need to upload a PDF file. Each page in your PDF will be converted to images that will be displayed as slides within your Presentation lesson for students to navigate through.

If you have created a presentation in an external platform like PowerPoint you can simply export it from that platform as a PDF to later upload to Thinkific!

Here are the steps to create a Presentation lesson with voice-over on Thinkific .

With that, let’s explore what it takes to ensure a good voiceover.

Follow these five tips for adding a good voiceover

• Invest in a good microphone – Most cell phones and computers come with built-in microphones. These may not provide the professional-grade audio quality necessary to create compelling online lessons. Therefore, you must invest in a professional microphone that eliminates noise and disturbances. As we mentioned earlier, the most important rule is to ensure that your audio quality is high.
• Use a teleprompter – Although you may speak out your presentation and elaborate on the impromptu bullet points, you could make mistakes. These mistakes may make you seem like a novice.  A teleprompter can help you read out your sentences in front of the webcam or the mic without making any errors. The result is – top-notch quality presentations with voiceovers.
• Clear your throat – Most people do not realize the importance of a good quality voice. In fact, voice-over artists are hired simply because of their excellent voices! While you do not need to hire professional voice-over artists, you can ensure that you sound your best by gargling your throat and clearing it before you begin to record. In other words, avoid recording your voiceover if you have a sore throat or when your voice sounds hoarse. Keep a jug of water ready next to you to keep sounding fresh.
• Sound confident – Confidence doesn’t come with good quality microphones and teleprompters alone. Practice talking in front of a mirror, which will help ensure that you sound and look great. In fact, dressing professionally just before you record your voice-over may also have psychological benefits – you could feel more professional and thus sound more professional and confident.
• Edit audio if necessary – Despite all the care taken, you may make mistakes during voice-over recording. Listen to your slides repeatedly and make changes until you are completely satisfied with how you sound. Although there are audio editing tools out there, they may not be necessary for simple presentations such as the ones required for online lessons.

Whichever method you choose, turning a regular presentation into an engaging voice-over is sure to improve the quality of your presentation.

But here’s a thought: Why not monetize your presentations with an online course?

Sign up with us for free and try it out (we dare you) . 

Not ready to take the leap, but still interested in improving the quality of your production? Check out one of these related guides:

• How to Create Video For Your Online Coaching Course
• How to Improve the Video Production Quality for Your Online Course
• Best Equipment & Software For Creating Online Courses
• 4 Elements of Effective Video Content for Online Courses

This guide on voiceovers was published in August 2020 and was updated in October 2022.

Colin is a Content Marketer at Thinkific, writing about everything from online entrepreneurship & course creation to digital marketing strategy.

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Are you nervous about using your voice to narrate PowerPoint presentation? Not to worry, you can use a cool voice generator to narrate your slides in various voices and accents. This can be a great way to add some personality to your presentation and make it more engaging for your audience. This post will discuss how to narrate PowerPoint without using your voice.

How to Narrate Powerpoint

Do you want to narrate PowerPoint presentation but don’t want to use your voice? Are you worried that your voice won’t engage your audience? Are you thinking about adding voiceover to powerpoint ? Don’t worry, there are ways to narrate a presentation without using your voice. Of those ways, advanced text-to-speech software is the most effective.

There are many benefits to narrating a PowerPoint without using your voice. Here are some of the most notable ones:

• You can add more personality to your presentation by choosing different voices and accents for the text-to-speech software.
• This can be a great way to engage your audience and make your presentation more attractive.
• It can also be helpful if you’re not comfortable speaking in front of a large group of people.

Fortunately, some of the best advanced text-to-speech software programs can help make your presentation sound amazing! Best of all, PowerPoint has a narration feature that lets you add audio or voiceovers on slides or the whole production. Below we will discuss how to upload your PowerPoint audio on a Mac or a PC.

PowerPoint Narration For PC And Mac

The processes for PowerPoint narration for PC and Mac are similar. Here are the steps for each method.

PowerPoint Narration for PC

• First, open a new or existing presentation in PowerPoint.
• Using the top toolbar, select the “Insert” option.
• Scroll to the far-right side of the menu and select “Audio.” Using this option, you can insert voiceover audio from a reliable advanced text-to-speech software app.
• After adding the voiceover, a microphone icon will appear, indicating that the PowerPoint narration was successful.

PowerPoint Narration For Mac

• Open a new or existing presentation for PowerPoint for Mac.
• Find and select the “Insert” option in the top toolbar.
• Like the PC version, navigate to the far-right side and click “Audio.”
• Once again, you can use your favorite voiceover app to create the most engaging PowerPoint audio for your presentation.

Typecast – An Advanced Text-to-Speech Software For a PowerPoint Presentation

Typecast is an advanced text-to-speech software for narrating PowerPoint presentations. With Typecast, you can create fantastic audio for your PowerPoint slides in minutes. The software is simple to use, just paste your text into the app and click “Play.” Typecast will generate high-quality audio you can download and use for your PowerPoint presentation. 

Typecast is also great for creating audio for eLearning courses, training materials, and marketing videos. If you need to create a narrated PowerPoint presentation for the office or a potential client, Typecast is the best text-to-speech software to use! Business owners can even hype up their presentations by adding the movie announcer voice to their audio.

Typecast offers many benefits, including:

• A wide range of voices and accents to choose from (over 260 and counting!)
• Quick and painless audio creation – just paste your text and click “Play!”

Typecast is the best advanced text-to-speech software for narrating pitches for small business owners looking to create more engaging content, launch a new product, or open a new business in their franchise. With Typecast, you can easily create audio for your PowerPoint slides in minutes without using your voice! Try it out today.

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Voice over generator for PowerPoint

Table of Contents

Using a voice over generator for PowerPoint adds style, professionalism, and natural properties to your presentation. Here’s how.

PowerPoint (PPT) is Microsoft’s app for making and editing presentations. As part of Microsoft Office, PowerPoint is available on Mac, PC, and mobile devices. It lets users create brand-new or template-based presentations, add text, art, images, animations, or videos, and share their work with others.

Adding voice over as audio support is particularly useful when making PowerPoint presentations and can enhance content delivery. Here’s how to use a voice over generator for PowerPoint, no matter whether you’re using the online PPT maker or the desktop PPT creator app.

What makes a good PowerPoint presentation?

A good PowerPoint presentation seamlessly blends form and function to engage, inform, and persuade its audience. At its core, clarity and conciseness are paramount, ensuring that slides are not overloaded with excessive text or overly complex graphics. Instead, each slide should convey a singular idea, augmented by impactful visuals and limited bullet points. A consistent design theme with appropriate color contrasts, legible fonts, and organized layouts provides visual cohesion and ensures easy readability.

Additionally, the integration of relevant images, charts, and graphs can bolster comprehension and retention of the content. Beyond the slides themselves, the presenter’s delivery plays a pivotal role—a dynamic narrative, aligned with the visuals, can bring the content to life, sustaining audience attention and fostering understanding. Ultimately, a successful PowerPoint presentation is one that is both visually appealing and effectively communicates its intended message.

Why are voice overs a good idea for PowerPoint?

Voice overs complement PowerPoint presentations in many ways. Here are some the best reasons to add a voice over to a presentation.

Boost reliability and validity

Adding clear audio voice over to a presentation adds validity to its content. The audience can feel that validity, which in turn increases the feelings of reliability and adds faith in the content.

Add emotion

Besides increasing validity, a voice over on PowerPoint slides makes the content more emotional. The presentation adds passion that accentuates the vision and values of the presentation.

Serve as a call to action

Voice over functionality is very captivating. It passes the call to action to your audience even without apparent references. This is mainly because the presentation becomes more emphatic when natural-sounding voices are behind it.

Make content more inclusive

Text to speech software and a voice over make any presentation more inclusive and accessible. People with learning disabilities like dyslexia, ADHD, and visual impairments can listen to the content without feeling overwhelmed about reading it.

How to record a voice over using PowerPoint

Recording and adding a voiceover on PowerPoint is simple. Just follow the steps below, and you’ll be good to go.

• Open the PowerPoint presentation where you want to add a voice over.
• Hit the “Record” button from the upper-hand ribbon. You can also choose from different recording options in the “Record” tab.
• You can use the text from the presentation as a teleprompter as you record yourself. Any existing notes will be transformed into text during the recording.
• With proper permissions, turn on or off your camera or microphone.
• Press “Start recording” when ready.
• Use the “left” or “right” arrows to record voice overs for a particular slide.
• Make pauses by pressing the pause button or selecting “Stop” to finish.
• Review the recording by pressing the “Play” button. If you’re unhappy with it, you can edit it by pressing “Retake recording.”
• Export the presentation as a video file by hitting “Export” and “Export Video.”

Create a professional voice over quickly and easily with Speechify Voiceover Studio

As you can see, adding a voice over to your PowerPoint presentation can be done from within the app. However, the steps may be a bit too complex for some users. Also, you may not be comfortable with the idea of using your own voice.

But luckily, we have a solution for that.

Originally just a text to speech (TTS) app, Speechify has now expanded into fully customizable, real-time AI voiceover generation with Speechify Voiceover Studio . You can use it to create professional voice overs that sound like real human voices for Microsoft PowerPoint, Google Slides, and other—in addition to recording e-learning and tutorial videos, podcasts, audiobooks, and more. Create audio dialogs, training videos, or stunning slide-show presentation voiceovers in seconds.

The human-like voices, plenty of playback options, and affordable pricing make Speechify Voiceover well worth the consideration.

You can use your own video editor to edit the text to speech voices however you like, or you can use Speechify’s own AI video maker . And if you don’t want to use PowerPoint or Google Slides, you can create your slide-show presentation with Speechify AI Slides.

Here’s an overview of Speechify’s AI Voice Generator features:

• More than 200 high-quality AI voices
• Over 20 different languages and accents
• Complete customization over pronunciation, pauses, pitch, and more.
• 8,000+ licensed background music soundtracks
• Unlimited uploads and downloads
• Commercial usage rights
• 24/7 customer support
• Fast audio editing and processing
• Export in WAV or MP3 files

Try Speechify Voiceover Studio today

Speechify Voiceover Studio can provide high-quality natural-sounding voices for your PowerPoint presentations. The ease of use and quick generation of audio files make this app suitable for users of all ages and computer skills.

Try Speechify Voiceover Studio for free today.

How do I set up voice over in PowerPoint?

You can use the app’s in-built voice recorder feature and record yourself or use third-party computer-generated AI voices offered by Speechify.

Can you put a voice recording over a PowerPoint?

Yes, you can use your own voice recordings or computer-generated voices from third-party software like Murf or Speechify over a PowerPoint slide.

How do you get PowerPoint to read to you?

PowerPoint has a speech recognition tool you can use to read text out loud. Go to “Speech Recognition,” then “Text to Speech,” and set the reading speed and other properties.

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Cliff Weitzman

Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.

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Go Hands Free and Dictate Text in PowerPoint

With a microphone and a reliable internet connection, you can use speech-to-text to author your content in PowerPoint using the Dictate functionality. Use voice typing to talk instead of type on your PC, this is a quick and easy way to add content into your presentations.

How to Dictate in PowerPoint?

In this article we will explain you how to enable dictate in PowerPoint. To enable dictate in PowerPoint, open your presentation and click on the Home tab. In the Voice section, click on the Dictate button.

A microphone icon will appear in the lower-left corner of your screen. Speak into the microphone to dictate your content. When you’re finished, click on the Dictating button again to stop dictating.

Your content will be automatically transcribed and added to your presentation.

What are 5 benefits of using Dictate in PowerPoint?

Dictation can be used to quickly and easily add content into presentation placeholders and slide notes. Additionally, there are several benefits to using dictate in powerpoint:

1. Speed up your content creation process.

2. Eliminate the need to type out long passages of text.

3. Easily add content into presentation text placeholders and slide notes.

4. Improve accuracy and productivity while authoring presentations.

5. Reduce the amount of time spent on creating presentations

6. Improves accessibility

While voice typing in PowerPoint via Dictate functionality can help to convert the speech into text, there is also a text to speech feature in PowerPoint to accomplish the opposite, and make PowerPoint to speak your text instead.

How do I open Dictate with a with shortcut keys?

To open Speech recognition tool in PowerPoint and dictate, you can press Win key + H.

Why you may be interested in the Dictate functionality of PowerPoint?

• Increased Productivity: Dictating your content instead of typing it out manually can save you a significant amount of time.
• Error-Free Content: Dictation ensures that your content is error-free, eliminating the chances of making mistakes while typing.
• Easier Editing: Once your content has been dictated, it’s easy to edit it by clicking on the text boxes that appear automatically.
• Convenient for Presenting: Rather than having to fumble with notes or papers while presenting, you can simply dictate your slides as you go. This also allows you to focus on your delivery rather than being distracted by reading from cards.
• No Typing Skills Required: You don’t need any typing skills to use dictation – all you need is a microphone and a reliable internet connection.

Final words

With the Dictate functionality in PowerPoint, you can use voice typing to talk instead of type on your PC. Dictation can be a quick and easy way to add content into presentation placeholders and slide notes. It’s a great tool for improving accuracy and productivity while authoring presentations. If you’re looking to speed up your content creation process, eliminate the need to type out long passages of text, or simply add content into presentation placeholders and slide notes, Dictate is the tool for you!

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