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25 Best Task Management Software Tools for Work in 2024

Erica Chappell

Managing Editor

February 6, 2024

Is your team’s workload getting too heavy for you to handle?

If you need to find the best task management software for you and your team, you’ve come to the right place.

In this article, we’ll go over the 25 best task management solutions available today. You can use these tools to manage tasks, to-do lists , and projects to get the best out of your team and your business.

By the end of the article, you’ll have all the information you need to pick a task management tool that’s right for you!

What Is Task Management Software?

2. proofhub, 6. hubspot task management, 11. proprofs project, 15. clockify, 17. infinity, 19. taskworld, 21. basecamp, 22. monday.com, 24. taskade, understand your needs, consider your team’s size and complexity, evaluate user-friendliness, consider integrations, determine your budget, task management software faqs.

Task management is more than just a task manager checking off items on a to-do list!

It’s an organized system for identifying, monitoring, and managing the work you and your team. Task management involves:

  • Tracking task progress
  • Delegating work to team members
  • Setting deadlines
  • Adjusting work schedules
  • And so much more!

Effective task management helps individuals or groups achieve goals, and it also takes into consideration task planning, task priorities, task automations, as well as dependencies and budgeting. Task management is usually one of the essential features of good project management software .

25 Best Task Management Software in 2024

Here are the 25 best task management tools for organizing individual and team tasks efficiently:

Manage your workload in ClickUp

If you need a platform to scale both task management and project management, ClickUp delivers what teams need within reach to manage personal to-do lists, complex projects, and everything in between. Its extensive customization options and integration capabilities contribute to its versatility and widespread adoption among professionals across various industries.

ClickUp includes over 15 ways to view your work. Whether you’re a manager overseeing a team or an individual contributor trying to stay organized, views let you flex your workspace to fit your needs. Here’s a closer look at some of the features and functionalities of this free task management software:

A) Templates and Recurring Tasks

Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects. 

You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.

B) Priorities

Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize. 

Check out these prioritization tools !

C) Reminders

Our project management software comes with powerful Reminders to help you always keep track of your deliverables . You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.

D) Notifications

ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear. 

E) ClickUp AI

ClickUp AI is a revolutionary tool that helps prioritize tasks and make sure you’re never overwhelmed. Use ClickUp AI to summarize tasks, and generate action items from Docs and Tasks.

Instead of adapting to a tool’s interface, let the management tool adapt to you! 

ClickUp gives you Multiple views for managing tasks the way you’d like to: 

  • Board view : view your tasks in a handy Kanban board
  • List view : view your tasks in a GTD-style list app
  • Box view : check what everyone’s working on and delegate tasks
  • Calendar view : quickly manage your task schedules
  • Table view : create flexible spreadsheets 
  • Timeline view : visualize and organize your work over time
  • Whiteboard view : ideate new tasks and visualize workflows flexibly

G) Assigned Comments

Sure, your typical project management software allows you to add comments to tasks.

But ClickUp does way more!

ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray. Once they finish the task, they can even mark it as resolved!

H) Targets and Goals

A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.

I) Dashboards

Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up, Burndown Velocity chart, etc.

Note down important tasks and ideas, create checklists, and even convert your notes into tasks with our Notepad.

K) Integrations

ClickUp integrates with 1,000+ cool apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, HubSpot, and more. This integration ecosystem streamlines workflows, eliminating the need for constant switching between tools and ensuring all relevant information is easily accessible within ClickUp.

And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart , Task Dependencies , Permissions , Native Time Tracking , Mind Maps , and much more! 

Need a full picture of our project management tool? Take a look at the ClickUp Features page.

  • Free Forever
  • Unlimited:  $7/month per user
  • Business:  $12/month per user
  • Enterprise:  Contact for pricing
  • ClickUp AI : Available on all paid plans for $5/Workspace member/month

What people think about task management with ClickUp

“I honestly wouldn’t last two minutes in my job without ClickUp holding all my tasks and being the brain that remembers what I need to work on, when my deadlines are, where to reference information, all the little details individual to each area of work and a thousand other things.” — G2Crowd

“I liked that every one of us (we were a 10-men dev team featuring 2x QA, SCM, PO and DEVS) was able to create as many customized views and lists and what-not. Aggregation worked amazing – especially when grouping things together for exports and reporting subtasks – we used that a lot for “task-scoping” (basically task breakdown) and on the business plan it also allowed us to assign hour estimates.” — GetApp

Ready to try ClickUp?   Get it for free here.

ProofHub Task Management

ProofHub is an all-in-one project management app and collaborative work management tool. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects, and communications.

There are powerful team collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data.

However, it may not suit larger teams, and you may be bothered by a ton of notifications since they lack custom notifications.

ProofHub Key Features

  • To-do lists
  • Custom workflows and kanban boards
  • Gantt charts
  • Online proofing tool
  • In-built chat app
  • Dedicated space for real-time collaboration
  • Timer and timesheets
  • Custom reports
  • File sharing
  • Mobile app (both iOS and Android)

Price : $89 per month (unlimited users)

creating tasks in todoist

Todoist, as a task management solution, is a breeze for many. 

Like the Swift to-do list app , it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.

However, they still fall short when it comes to team management , as you can’t assign multiple people to a single task. 

Guess they want you to-do things all on your own!

Check out the best Todoist alternatives .

Todoist Key Features

  • Recurring due dates
  • Mobile apps available for iPhone, iPad, and Android devices
  • Task labels and reminders
  • Email notifications
  • Automatic backups
  • Collaborate on tasks via email

Pricing : Free to $5/month per user.

creating tasks in anydo

This is an interesting to-do list app and task management app. Any.do labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete. 

Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.

There is one drawback, though:

Looking for a powerful free version?

We’re sorry, but Any.do’s going to have to respond with a: no-can-do !

Any.do Key Features

  • Time tracking add-ons
  • To-do list reminders
  • Daily planner to organize and prioritize to-dos
  • Android and iOS mobile apps
  • Unlimited attachments
  • Location-based reminders
  • Task color-coding to organize your work 
  • Customized recurring tasks

Price : Free to $2.99/month per user.

Chanty for Task Management

Chanty is a team collaboration platform employing a chat-first model to create an effective task management system. With chat organization, users get to convert any message into an assignment, allocate it to the appropriate person, and set due dates for it.

Moreover, switching to a Kanban board can also help you improve your workflow by providing an easy way to manage all of your tasks in one location from a bird eye view.

You can also use Chanty to do more than just communicate by integrating several apps and eliminating the inconvenience of navigating between all of them.

Chanty Key Features

  • Individual and group audio or video calls
  • Built-in task management
  • Screen sharing
  • Community support
  • Unlimited searchable chat history
  • Roles and permissions
  • A dedicated support line
  • Unlimited members on the team
  • Unlimited individual and group audio or video calls

Price: Free up to 10 users after which it is $3/user/month.

HubSpot task management software helps teams

HubSpot took task management and decided to up the game for everyone. The software is included in its customer relationship management (CRM) suite, and it’s aimed at helping you move along the sales funnel. 

You can create workflows to automatically schedule new tasks after you complete ongoing tasks. Set up reminders, compare your performance to past data, and keep track of everything in one place.

HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it.

Check out ClickUp’s integration with HubSpot .

HubSpot is a comprehensive tool, and even at the free level, it can be a lot. While they offer different ways to learn the software, it has more of a learning curve than some other options on this list.

HubSpot Key Features

  • Automatically synced data 
  • Integrations with hundreds of apps
  • Easy task creation
  • Progress tracking
  • Task queues

Price: HubSpot starts free, with premium CRM plans starting from $45/month.

managing tasks in taskqueue

Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member. 

It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.

Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.

Taskque Key Features

  • Automatic task assignment
  • Discussions
  • A powerful to-do list app
  • Workflow management
  • Exclusive permissions
  • Expanded workspaces

Price : Free to $5/user per month.

job assignment system

If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow. 

Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event. 

The one drawback of this management app? 

Don’t use it if you’re looking for a free task management tool. There’s no free plan!

Flow Key Features

  • A list of tasks with card views
  • Drag and drop timeline
  • Workflow management features
  • Public and private projects

Price : $4.79/user/month and up

hitask

Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team. 

Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.

Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.

Does Hitask offer them?

They have no Gantt chart . 

No Kanban board.

So no workflows. Ugh.

Hitask Key Features

  • Task management
  • File storage
  • Time tracking
  • Email task creation
  • Mobile apps for iOS and Android
  • Selective permissions on tasks
  • Calendar sync
  • Unlimited storage

Pricing : Free to $20/user per month

board view in trello app

Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.

To make Trello efficient for complex projects, you’ll have to upgrade for features like project timeline templates or priorities. 

Why do that when there are tools that offer that in their free plans?

Take a look at the best Trello alternatives , and don’t forget to compare Trello with ClickUp !

Trello Key Features

  • Attachments
  • Unlimited integrations
  • Collections for teams
  • Public/private boards
  • More onboarding support

Price : Free to $17.50/user per month

ProProfs Help Desk

ProProfs Project is a feature-rich task management solution. It’s built to handle multiple projects across cross-functional teams on a single platform.

Create a project schedule and streamline your processes to deliver your projects on time and within budget. Also, you can prioritize tasks and track them using multiple project views such as Gantt charts, Kanban board, and more.

One of the best things about ProProfs Project is its customizable dashboard. It lets you schedule tasks with a simple drag and drop and provides all your project information at a glance.

What’s missing? A user-friendly mobile application that allows seamless team collaboration anywhere, anytime.

ProProfs Key Features

  • Centralized dashboard
  • Real-time alerts & notifications
  • Instant messaging, task comments, & file sharing
  • Customizable workflows
  • Gantt charts, Kanban board, Calendar view
  • Task prioritization
  • AI-powered reports
  • Automatic invoicing
  • Task dependencies

Price : $2/user per month and up

managing tasks in quire

Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards.

Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card. 

This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.

As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!

Quire Key Features

  • Tasks and subtasks
  • Progress reports
  • Recurring tasks
  • Apps for iOS and Android
  • Kanban boards

Price : Free

managing tasks in asana

This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks. 

Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.

Don’t forget to check out the best Asana alternatives and our Asana and ClickUp comparison !

Asana Key Features

  • Basic dashboard
  • Basic search

Price : Free to $24.99/user/month and up

managing tasks in things

The Things app is another great task management software.

The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.

Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.

Any other concerns about this task management system ?

Things is only available on Mac and iOS.

Things Key Features

  • Calendar events
  • Morning, afternoon, evening slots
  • Section headings
  • Mac OS shortcuts

Price : One-time charge of $49.99

Clockify Schedule feature for projects

Although widely known for its time tracking capabilities, Clockify can be a solution to your task management problems, too.

You can use Clockify to manage all your tasks, to-dos, and projects. Additionally, it’s suitable for individuals, such as freelancers and independent consultants, and companies and teams of all sizes. 

The app offers a free task timer that you can use to track the hours you and your team spend working on tasks — and then uses that data to calculate billable hours.

The only drawback is that Clockify covers a wide range of time tracking and invoicing features which can be overwhelming if your idea is to use it solely as a task management app. 

Clockify Key Features

  • Categorize your time entries into specific tasks. 
  • Assign tasks to people and set time estimates for each task. 
  • Manage your tasks — edit them, mark them as done, or delete them. 
  • Visually track all your tasks and time logs in a Calendar view. 
  • Integrate the app with 80+ other project management and productivity tools. 

Premium: 

  • Define hourly rates for each task and decide which ones are billable.
  • Visualize all your projects, see who’s available for their next task, and make schedules accordingly. 
  • Ensure maximum security and privacy of your tasks by hosting Clockify on your own servers. 
  • Automate your projects by setting up Project templates and using them for every new project, if applicable. 

Price: 

You can use most of Clockify’s features for free; the cheapest paid plan starts at $3.99 user/month

Plutio task management software

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.

Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.

The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.

Plutio Key Features

  • Timeline/Gantt view, Kanban view, list view, and calendar view
  • Dashboards, projects, and knowledge-base
  • Team Chat, time-tracking and timesheets, built-in documents
  • Proposals, contracts, and invoicing

Pricing : 7-Day Free Trial, Pricing Starts at $19/month.

job assignment system

Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.

Built to help you organize yourself easier and take the stress out of your workdays, Infinity gives you endless ways to customize your workflows. The key to this is in Infinity’s great structure, advanced productivity and automations features, and unmatched versatility.

Using Infinity, you’ll be able to put all of your tasks straight, eliminate clutter, collaborate with teams and stakeholders, spot and resolve bottlenecks, and get tasks done with less effort and in less time.

Infinity Key Features

  • 6 different views to display data: Kanban, List, Gantt, Calendar, Form, and Table
  • 20+ attributes, including labels, dates, formulas, and progress bar, to name a few
  • Over 50 templates for various use cases
  • API & automations to help you complete projects faster
  • Multiple integrations, including ones with Google Drive, iCalendar, and Zapier
  • Dedicated desktop and mobile apps

Price: Infinity is currently running one-time payment deals that give users access to all Infinity features.

project management in accelo

This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond. 

Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.

Accelo is capable of so much, but it accel-erates your company at a cost.

It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!

Accelo Key Features

  • Team scheduling templates
  • Time tracking templates
  • Automated timesheet

Price : $39 to $79/user per month

task management in taskworld

To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)

The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.

Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it! 

Taskworld Key Features

  • Task points
  • Task assignments delivered by email
  • Activity log
  • Repeating tasks
  • Direct messaging

Price : $10/user per month to $22/user per month

managing tasks in wimi

If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well. 

Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great project timeline feature to manage task dependencies and key performance indicators.

On the downside, Wimi’s pricing can go through the roof for larger teams!

Wimi Key Features

  • Gantt chart timeline for lean visual management
  • Task assignments organized as post-it notes
  • Critical path calculations
  • Task filters
  • Task history
  • Unlimited projects
  • Up to 500GB of storage
  • User training and onboarding

Price : Free plan + paid plans up to $18/per user/month

basecamp product example

Basecamp is a quality task management software who’s core really focuses on efficient team collaboration and communication.  

What isn’t core to the software is making itself feel like it’s made for you. For example, you can’t customize each specific task status.

What’s been approved? What’s in progress? Guess you’ll never know!

Check out these 7 Basecamp alternatives and our comprehensive Basecamp review .

Basecamp Key Features

  • Real-time communication (campfires & pings)
  • Simple task management
  • Auto check-in questions
  • Project progress tracking (Hillcharts)

Pricing : Free to $99/month

monday platform example

Monday.com is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.

And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.

Check out how ClickUp compares to Monday.com & how Monday compares to Asana !

Monday.com Key Features

  • Calendar view
  • Automations
  • Unlimited boards

Pricing : $8/seat per month to $16/seat per month

Compare Monday Vs ClickUp !

Wrike Spreadsheet Example

Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.

Whether you’re a small team or an enterprise-level user , Wrike will serve you well.

However, if you’re a creative thinker, you’re going to feel stifled.

They don’t have mind maps or a notepad to jot down ideas. 

Not sure about Wrike anymore? 

Take a look at these Wrike alternatives or Compare ClickUp vs. Wrike for a clear idea.

Wrike Key Features

  • Task tool for progress tracking
  • Workflow statuses

Pricing : Free to $24.80/user per month

Taskade

Taskade straddles the line between a personal task management app and a team project management app—with features that fall somewhere between the two. 🤸‍♂️

It’s a good choice for individual super users or for small teams. But big teams might find that the features aren’t quite robust enough.

If you’re someone who mostly consults your task list from your mobile device, then you’ll love Taskade’s native app design. It runs quickly and has options for widgets that can help you visualize your to-dos and project progress.

The mobile app is available for iOS or Android. There are also desktop apps for Mac, Windows, and Linux, and browser extensions for Chrome, Firefox, and Edge.

Taskade Key Features

  • Both your professional and personal to-dos in one app with separate areas for each part of your life
  • Collaboration features that include not only the ability to assign tasks to teammates but also an in-app video call feature that allows you to have a face-to-face chat
  • Strong note-taking features for brainstorming and documentation
  • Outlining capabilities to manage tasks
  • Starter: $4 per month
  • Plus: $8 per month
  • Pro: $19 per month
  • Business: $49 per month
  • Ultimate: $99 per month

Workflow management in Pipefy

Pipefy is a task management tool that simplifies the process of creating, assigning, and organizing tasks. With its automation features, Pipefy helps save time and minimize errors in task management. It offers a comprehensive platform where users can easily connect and integrate with other existing software, such as ERP , HRIS, and CRM systems.

Pipefy Key Features

  • Process templates
  • Secure company database for actions
  • Conditional logic
  • Native Integrations with Slack, GitHub, BitBucket, and Google Hangouts

Pipefy pricing  

Pipefy offers a free plan for individual users and small teams, with paid plans starting at $30/user per month.

Why Do You Need Task Management Software?

1. task management software helps you organize work.

We know you and your team work on multiple tasks every day!

Project tasks, HR activities , social media posts, invoicing, the list goes on.

Now try and imagine handling all of that with a pen and paper, or even an Excel sheet .

Unfortunately, this is all too common.

According to a recent study by ClickUp , 42% of employed Americans feel that they do not have all the technology and tools, such as task management apps, to succeed at work! Nearly half (45%) would give up 10% of their salary for an easier work life.

There’s no way you can keep track of every project task, meet your deadlines, track progress, and manage your team without a dedicated tool . 

Luckily, task management tools are designed for this, acting as a safeguard against going crazy! 

It’s a dedicated space to monitor your task progress, assign tasks, and manage schedules. It ensures that you’re able to efficiently track tasks and subtasks so that you meet your deadlines.

2. Task management software helps your team collaborate effectively

Your task management tool will improve not only your in-office and/or virtual team’s tasks but also your team collaboration capabilities.

As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody will be left out of the loop. 

Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly.  

3. Task management software helps you prioritize tasks

All tasks were not created equal.

While every task needs to be addressed, some are more important than others. 

So what do you do?

You start prioritizing tasks.

For example, finishing a client’s project is probably more important than deciding what your office party’s theme is, right?

Your task management tool will help you prioritize tasks to work on what’s most important immediately.

How to Choose the Best Task Management Software

Choosing the best task management tool for your organization can be a daunting task, especially with the plethora of options available in the market. By considering a few key factors, you can narrow down your choices and find the perfect fit for your team or company.

Before diving into any specific task management software, it’s important to understand what your team or company needs from a task management tool. Make a list of the features and functionalities that are essential for your team’s workflow. Do you need a simple to-do list? Or do you require advanced project tracking and collaboration capabilities?

Knowing your needs will help you eliminate options that do not meet your requirements.

Task management software can vary greatly in terms of complexity and scalability. If you have a smaller team with simpler tasks, a basic task management tool may suffice. However, if you have a larger team with more complex projects, you may need a more robust solution with features such as time tracking, resource allocation, and reporting.

The last thing you want is for your team to struggle with using the task management software. To avoid this, look for intuitive interfaces, simple navigation, and easy-to-use features. You may also want to check if the software offers training or customer support to help your team get up to speed quickly.

Having all your tools integrated can improve efficiency and streamline your workflow. Look for options that offer integrations with your existing tools or have an open API that allows for easy integration.

Task management software can range from free to expensive, so it is important to determine your budget before starting your search. Keep in mind that some software may offer a free trial or have a freemium model with limited features. Consider the long-term costs as well, including any additional fees for extra users or advanced features.

Bonus: Learn how to implement a work management system !

1. What Are The 8 Managerial Tasks?

The eight managerial tasks, often referred to as the functions of management, were first proposed by Henri Fayol, a French management theorist. The 8 managerial tasks are, planning, organizing, staffing, directing, coordinating, reporting, budgeting, and controlling.

2. What are the Benefits of Task Management Software for Teams?

Task management software improves task organization, prioritization, project management, collaboration , real-time tracking, improved communication, enhanced productivity, automated reminders, and streamlined workflow for effective task management.

Which Task Management Software is Best for Your Team?

You don’t need us to tell you that there are lots of task management tools available. That’s apparent from any Google search or a glance at the productivity section of the app store. 

So here are some suggestions for deciding which task management software is right for you :

  • Try a free plan before you buy it . You shouldn’t have to lay down your hard-earned cash on task management apps before knowing how they work. Test out some of the best free task management software to help you decide what you like and don’t like. Some online project and task management tools offer free trials. Be wary of those tools because you know a sales pitch will be coming at the end!
  • Read the reviews of task management apps . Unless you love trying out new software as a hobby, you’ll probably want to see how others have used them. They may even show you a new way of using the software. You’ll also learn of any problems in that online task management software too.
  • Check out the roadmap . Just because an online task management software doesn’t have the features you want doesn’t mean it won’t be there tomorrow. The best software companies are constantly iterating and releasing new features regularly.

First on the list? Get ClickUp for free today to discover how to manage task assignments, streamline your workflow, and boost everything else in your Workspace!

Questions? Comments? Visit our Help Center for support.

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Key Features

  • GPS Time Clock Accurate time tracking made easy for workers
  • Scheduling Ensure your crew always knows where to be and what to do
  • Job Tracking Effortlessly monitor and oversee job progress
  • Job Costing Accurately capture exact labor costs for each job
  • Reporting Get key insights on how to optimize your workforce
  • Labor Compliance Protect your business from costly labor disputes
  • Integrations Integrate your key systems & workflows in minutes
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The 10 Best Job Scheduling Software Solutions for 2024

  • 10 min read

Kenai Gonzalez

Kenai Gonzalez

  • February 5, 2024

job assignment system

Contractor Business Software

  • Receipt Scanner for QuickBooks
  • QuickBooks CRMs
  • Service Scheduling Software
  • FSM Software
  • Field Crew Scheduling Software
  • Field Reporting Software
  • Appointment Booking Software
  • Route Optimization Software
  • Technician Scheduling Software
  • HVAC Field Service Software
  • Field Service Dispatch Software
  • Scheduling Programs
  • Job Scheduling Software
  • Work Hours Tracking App
  • Apps For Contractors & Construction Companies
  • Apps For Plumbers
  • Apps For Electricians
  • Roofing Apps
  • Lawn Care Scheduling Apps
  • Field Service Management Software For Small Business
  • Apps For Painting Contractors
  • Apps For Landscapers
  • Field Service Apps
  • Property Management Software
  • Construction Time Clock Apps
  • Construction Job Costing Software
  • Construction Management Software
  • Construction Punch List Apps
  • Construction Accounting Software
  • Construction CRM Software
  • Construction Equipment GPS Trackers
  • Residential Construction Estimating Software
  • Construction Payroll Software
  • Time Tracking Apps
  • Employee Time Clock Apps
  • Project Time Trackers
  • Automated Time Trackers
  • Biometric Time Clock Devices
  • Time Tracking Devices
  • Employee GPS Tracking Apps
  • GPS Fleet Tracking Systems For Small Business
  • Truck Tracking Apps
  • GPS Trackers for Company Vehicles
  • Employee Monitoring Software Solutions
  • Employee Communication Apps
  • Payroll Apps For Small Business
  • Team Management Apps
  • Employee Management Software Solutions
  • PTO Tracker Tools & Apps
  • Labor Tracking Software
  • Team Task Management Software
  • Small Business Scheduling Apps
  • Calendar Apps For Teams
  • Work Schedule Maker Tools & Apps
  • Work Scheduling Apps
  • Employee Scheduling Apps
  • Task Tracker Tools & Apps
  • Work Order Apps
  • Dispatch Software Solutions
  • Preventive Maintenance Software
  • Cleaning Scheduling Apps
  • Task Tracking Software

Schedule, Dispatch, & Track Work With Workyard

Are you tired of the chaos of managing job schedules for your business? You’ll need to equip your business with efficient job scheduling software.

Job scheduling software has become an indispensable asset for organizations aiming to boost efficiency, reduce paperwork, and keep their teams on track. 

In this guide, we’ll be exploring the top 10 best job scheduling software solutions. We hope one of them will be the perfect job scheduling software tailored to your business needs.

I want job scheduling software with:

  • Time Tracking
  • GPS Tracking
  • Employee Timesheets
  • Scheduling & Dispatch
  • Work Orders
  • Client Portal
  • Project Management
  • Customer Relationship Management (CRM)
  • Quotes & Estimates
  • Job Costing
  • Analytics & Reporting
  • Payroll Integration

Show me the best job scheduling software for my industry:

  • Construction & Specialty Contractors
  • Manufacturing
  • Facilities Management
  • Travel & Leisure
  • Financial Services
  • Telecommunications
  • Creative or Professional Services
  • Freelancers

job assignment system

Best job scheduling software for construction and field service businesses

115 reviews

Workyard is your go-to solution for boosting profitability through efficient workforce management. This user-friendly app simplifies labor management, ensuring your crew can quickly learn and utilize it. It offers precise GPS time tracking, eliminating inflated payroll costs and providing real-time clock-ins, significantly impacting your bottom line.

Workyard allows you to record hours worked per job or cost code effortlessly, gain live insights into job costs, and improve billing accuracy.

Additionally, Workyard streamlines scheduling, empowering you to assign work in minutes, share schedules instantly, specify tasks, track progress, and make real-time decisions.

Whether you’re a payroll administrator, field supervisor, or owner/C-level executive, Workyard caters to your needs. It seamlessly integrates with existing systems and provides exceptional customer support from US-based experts. With Workyard, you can revolutionize your labor management, scheduling, and job costing.

GPS Time Clock

Workyard’s GPS Time Clock feature simplifies and enhances time tracking for workers in the field. With precision and ease, it allows employees to accurately clock in and out of their shifts using GPS technology.

This ensures the integrity of time records and provides employers with real-time visibility into the whereabouts of their workforce, promoting accountability and transparency.

Job Tracking

Effortlessly maintain control of your projects and job assignments with Workyard’s Job Tracking feature. Keep a watchful eye on job progress, milestones, and completion status. This feature empowers you to monitor work as it unfolds, helping you make informed decisions, allocate resources efficiently, and ensure that every task is on track.

Workyard’s Reporting feature allows you to gain access to essential data that allows you to optimize your workforce, identify trends, and make informed decisions. Leveraging comprehensive reports can enhance efficiency, reduce costs, and drive your business toward success.

Integrations

Seamlessly integrate your key systems and workflows in minutes with Workyard’s Integrations feature. This capability ensures that your scheduling and workforce management platform effortlessly fits into your existing tech ecosystem. Whether it’s syncing with your CRM, accounting software, or other tools, Workyard streamlines your operations by connecting the dots.

Workyard’s Scheduling feature is at the heart of efficient workforce management. This user-friendly scheduling tool empowers you to create, edit, and share schedules effortlessly. Keep your team organized and eliminate scheduling conflicts.

Accurately capture and analyze labor costs for every job with Workyard’s Job Costing feature. This capability lets you track and attribute labor expenses precisely, helping you manage budgets, make data-driven decisions, and maintain profitability. 

Labor Compliance

Protect your business from potentially costly labor disputes and compliance issues using Workyard’s Labor Compliance feature. This tool ensures that your labor practices align with regulatory requirements and industry standards. Stay informed about labor laws, wage regulations, and best practices, safeguarding your business’s reputation and financial stability.

Key Features:

Best suited for:.

  • 14-day free trial
  • Time Tracking — $6/mo. per user plus $50 base fee
  • Workforce Management — $13/mo. per user plus $50 base fee
  • Businesses with over 50 users — Custom

Try Workyard free for 14 days. No credit card needed.

job assignment system

Best job scheduling software for scalability

120.3K reviews

31.8K reviews

QuickBooks Time is the ultimate solution for businesses seeking smarter employee job scheduling software. It revolutionizes how you manage and plan employee job schedules, offering unparalleled organization and simplicity.

This powerful tool eliminates the hassle of scheduling multiple tasks, allowing small businesses to create jobs in minutes and easily assign them to employees. You can even set up alerts to notify your team about new assignments, ensuring everyone stays on track.

QuickBooks Time provides flexibility, letting you plan and set schedules from anywhere using the QuickBooks Workforce mobile app. With features like drag-and-drop scheduling, GPS tracking for mobile teams, and the ability to track time for future job costing, it’s a game-changer for businesses of all sizes.

Additionally, the software offers text, email, and push notifications, keeping your team informed and connected. It simplifies record-keeping and ensures compliance with fair workweek laws. 

  • Simple Start — $15/month
  • Essentials — $30/month
  • Plus — $45/month
  • Advanced — $60/month

ClickUp

Best job scheduling software for versatility

12.1K reviews

ClickUp brings together tasks, documents, chat, goals, and more, simplifying your work life.

ClickUp is versatile, catering to diverse fields such as project management, engineering, sales, marketing, design, finance, HR, and IT. Its customizable views make project planning a breeze, and real-time collaboration features, including chat and notifications, keep your team connected. ClickUp’s visual widgets help you track progress effortlessly.

ClickUp offers round-the-clock customer support, making it a top choice for businesses serious about productivity. Whether a small team or a large enterprise, ClickUp simplifies your work, boosts your efficiency, and takes your productivity to new heights.

  • Free Forever — $0
  • Unlimited — $7/mo per user
  • Business — $12/mo per user
  • Enterprise — Custom

managemart

Best job scheduling software for small businesses

151 reviews

300 reviews

ServiceM8 offers a comprehensive job scheduling software solution that simplifies staff scheduling. With a user-friendly interface and intuitive features, ServiceM8 allows you to easily manage staff schedules. The drag-and-drop scheduling feature lets you see the entire staff and job schedule in a single view, eliminating the need for whiteboards and diaries. You can effortlessly drag jobs onto the scheduled time and staff member of your choice, instantly notifying them of their updated schedule.

ServiceM8 also excels in urgent job dispatch. You can quickly view the status and location of all field staff, making smart and fast dispatch decisions for urgent tasks.

Dispatching jobs to the closest available staff member is a seamless process, ensuring they receive all job details and are on their way in no time. The software keeps your employees informed by instantly notifying them of any schedule changes, facilitating efficient communication with field staff, and offering flexibility in daily job scheduling.

ServiceM8 caters to various industries, including electrical, plumbing, HVAC, cleaning, locksmith, pool service, pest control, lawn care, and appliance repair. It supports external calendar imports, integrates with accounting systems, and offers features like job reminders and booking suggestions to enhance your scheduling capabilities.

loc8

Best job scheduling software for maintenance

job assignment system

Joblogic offers a robust field service management solution, particularly tailored for busy maintenance environments across various industries. Whether you’re managing a large enterprise organization or a small business, their job scheduling software equips you with all the necessary tools to efficiently handle tasks and job assignments for your field service team.

Joblogic’s field service scheduling software simplifies the entire process, enabling you to choose a customer, log a job, and assign it to an engineer in just a few clicks.

This efficiency empowers field service businesses to dispatch work rapidly, leading to improved productivity. Joblogic’s software allows you to view full schedules for your entire team and engineers, schedule jobs as one-off or recurring contracts, organize multiple client visits simultaneously, and categorize your calendar with job filters and color coding.

With features like GPS tracking, you can also monitor the progress of field service jobs in real-time, ensuring that your operations run smoothly.

  • Basic — $50/month
  • Premium — $60/month

817 reviews

298 reviews

Workiz offers a comprehensive field service platform designed to simplify your workflow and keep your team on top of their tasks. Their job scheduling allows you to maximize your team’s availability and streamline the entire scheduling process. With an intuitive drag-and-drop calendar, you can schedule effectively, ensuring every job is assigned and tracked efficiently.

Workiz provides a centralized solution for scheduling jobs, dispatching tasks, invoicing clients, tracking performance, and getting paid, all within one platform.

Workiz is an excellent solution for various industries, including air duct cleaning, alarm and security, chimney sweep, construction, landscaping, lawn care, moving, towing, snow removal, restoration, and roofing. Their platform offers tools that go beyond job scheduling, including invoicing, communication features, online payment options, inventory management, lead management, business reporting, route planning, and more.

Best job scheduling software for timely notifications

466 reviews

Hitask simplifies project management, putting you in complete control of your tasks and projects. With Hitask, you and your project team can set up new projects, assign and share tasks, access a centralized file library and calendar, receive timely notifications, and sync everything seamlessly across all your devices.

Their feature-rich platform offers an array of tools to streamline your workflow effectively.

You can organize and categorize your work with projects, tasks, and events. Attach documents to tasks and projects, view a shared calendar with your team’s events, and even track time spent on tasks.

Hitask offers mobile apps for iPhone, iPad, and Android for on-the-go access, and you can create tasks by sending emails to your Hitask account. You’ll never miss an important task with email and mobile push notifications, and assignments can be delegated to your team members.

  • Free — Free
  • Business — $5/mo per user
  • Enterprise — $20/mo per user

Best job scheduling software for mobile teams

30.7K reviews

61.7K reviews

When I Work is designed to simplify shift management. With their intuitive employee scheduling app, you can create and share schedules in minutes, ensuring everyone stays organized and informed.

Whether you manage a small team or a large workforce, Where I Work’s scalable solution is adaptable. It’s designed for teams of any size and can expand across single or multiple locations, automating shift eligibility for efficient scheduling.

Their mobile staff scheduling software caters to your team’s mobile-centric lifestyle, offering features like time-off management, shift filling, trading shifts, and team task tracking. Plus, their seamless integration with popular calendars ensures hassle-free scheduling.

  • Essentials — $2.50/mo per user
  • Pro — $5/mo per user
  • Premium — $8/mo per user

Frequently Asked Questions About Job Scheduling Software

Job scheduling software is a digital tool designed to streamline and automate the process of assigning, managing, and tracking tasks or jobs within an organization. It allows businesses to efficiently allocate work to employees or resources, ensuring that tasks are completed on time and resources are utilized optimally.

Job scheduling software typically provides features like calendar views, task assignment, real-time updates, and reporting to enhance productivity and organization within a company.

One of the significant benefits of electronic scheduling software is the efficient utilization of time and resources. Electronic scheduling software eliminates the need for manual scheduling processes, reducing the risk of human error and saving valuable time that would otherwise be spent on administrative tasks.

It provides real-time visibility into employee availability, work progress, and task priorities, enabling businesses to allocate resources effectively, meet deadlines, and improve overall productivity.

Additionally, electronic scheduling software often offers features like automated notifications and reminders, further enhancing efficiency and reducing the likelihood of missed appointments or deadlines.

Workyard is recognized as one of the best apps for scheduling, particularly in the construction and field service industries. It offers a comprehensive platform that enables construction businesses to manage their workforce, schedule jobs, and track time effortlessly.

Workyard’s user-friendly interface, robust features, and mobile accessibility make it a top choice for construction companies looking to streamline their scheduling processes. With Workyard, businesses can efficiently assign tasks, monitor progress, and ensure that projects are completed on time, ultimately leading to improved project management and increased customer satisfaction.

Creating a scheduling app involves several key steps. 

  • First, you need to define the app’s objectives and target audience. 
  • Next, outline the app’s features, including user registration, scheduling capabilities, notifications, and reporting. 
  • Then, design the app’s user interface to ensure a user-friendly experience. 
  • Develop the app using programming languages and frameworks suitable for your platform.
  • Integrate necessary APIs for features like calendar synchronization and notifications. 
  • Test the app thoroughly for functionality and usability. 
  • Finally, launch the app on your chosen app stores and continually gather user feedback for updates and improvements. 

Developing a scheduling app requires technical expertise and resources, so consider partnering with experienced developers or a software development team to bring your app idea to life. Consider signing up for one of the apps above to save time and resources.

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10 Best Employee Scheduling Software & Apps for Work in 2024

You found our list of the best employee scheduling software .

Employee scheduling software are online apps and programs that help managers assign work shifts to staff. These programs often include features such as drag-and-drop scheduling displays, shift swaps, coworker communication tools, and reporting. The purpose of these tools is to automate and simplify the scheduling process so that business leaders can focus on other management tasks. There are both free and paid software options available. These tools and apps are also known as “staff scheduling software” or “work scheduling software.”

Scheduling tools are a subset of HR software and remote work platforms , and are similar to time tracking software and employee management software .

This article contains:

  • online employee scheduling apps
  • free staff scheduling software
  • work scheduling software
  • workforce scheduling software
  • shift scheduling software

Here is the list!

List of employee scheduling software

Here is a list of the best work scheduling software for both hourly employees and salaried workforces.

1. ZoomShift

ZoomShift is a scheduling tool for hourly employees. The program enables managers and business owners to track employee time, prevent timesheet errors, and run payroll in minutes. The drag and drop schedule builder simplifies the shift assignment process, and the app makes it easy to swap or reassign shifts seamlessly. Communication features allow for real-time conversation between colleagues, and streamline conversations into a centralized platform. The software also includes PTO tracking tools that make it easier to manage leave and availability. ZoomShift also compares staffing costs to sales and includes labor forecasting tools.

ZoomShift is best for small to medium businesses that want an easy way to schedule and communicate with employees.

Key Features:

  • Free mobile app
  • 
Drag and drop schedule builder
  • Team collaboration
 and communication tools
  • Schedule sharing via email, push, text
  • Customisable time clock software and app with geofencing technology.
  • Easy to use clock in and clock out functionality.
  • Timesheet error prevention measures
  • Customizable payroll reports

Learn more about ZoomShift .

2. Workforce

Workforce is one of the most popular employee scheduling platforms. The program includes an easy-to-use employee app, and also offers managers tools that make it easy to build, edit, and share schedules on the move. The mobile platform includes push notifications and real time updates to keep the whole team updated on changes or requests.

The software takes online attendance tracking to the next level with features like unique pin codes, GPS tracking, and photo verification. Workforce also regularly solicits feedback from employees and managers by providing per-shift performance ratings and surveys.

Workforce’s analytics tools compare projections with results and scheduled shifts with actual hours worked. These comparisons allow for filtering by day, and calculate costs in real time. Also, Workforce’s labor compliance tools allow managers to differentiate workers by location to better follow state-specific laws. Plus, managers can program rules for different types of shifts.

  • Labor compliance tools
  • Customizable shift differentials
  • Overtime alerts & distinctions
  • Workforce analytics
  • App enabled schedule editing
  • Real time feed
  • Wide integration
  • Notifications & messaging
  • Feedback tools and performance ratings per shift
  • Accuracy and error prevention
  • Data-driven scheduling

Learn more about Workforce .

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3. Humanity

Humanity is an enterprise shift scheduling software built to integrate seamlessly with leading HR software. The compatibility with HCM software creates a more cohesive system that eliminates double data entry and makes onboarding, payroll, and human resource management a more seamless process for all parties.

The platform aims to reduce scheduling time by up to 80% through the use of automated technology and customizable rules. The program includes robust data and analytics tools that empower employers to collect and interpret data in a way that improves the scheduling systems.

While Humanity caters to larger companies, the employee experience is central in the platform’s design. The software offers a mobile app with a self-service portal that enables employees to communicate with colleagues and swap shifts in real time. The product’s main mission is to improve employee experiences while increasing worker retention rates .

  • Flex scheduling
  • Time clock tools
  • Enterprise management
  • Demand-driven scheduling
  • Compliance features
  • Mobile shift management

Learn more about Humanity .

4. Homebase

Homebase is one of the better free employees scheduling tools. The unpaid version of the program supports an unlimited number of staff for a single location, making it an ideal choice for smaller operations like restaurants or independent retailers with hourly workers.

The app’s sharing features enable employees and managers to instantly communicate updates, swaps, and approvals, helping the whole team access the most accurate schedule. Homebase is mobile-friendly, making it easy to access and update from any device. Forecasting tools like scheduling conflict alerts and overtime calculators help business owners staff optimally while controlling costs.

  • Drag-and-drop tool
  • Scheduling confirmation
  • Communication features
  • Integrations with payroll software
  • User-friendly interface
  • 24/7 Customer support

Learn more about Homebase .

5. When I Work

When I Work is a standard workforce scheduling software that facilitates the building, sharing, and tracking of schedules. The mobile interface mimics social media platforms with a live feed, chat, and simple navigation to schedules or requests. Features like one click auto scheduling and instant sharing add to the convenience. When I Work also includes labor forecasting tools that help managers calculate costs and manage budgets as well as projecting staffing needs. Also, schedule enforcement capabilities ensure employees can only punch in at the correct times and locations.

  • Online time clock and attendance
  • Budgeting and labor forecasting
  • Contractor management
  • Team news feeds, alerts, and real time chats
  • Automated shift distribution
  • One click auto scheduling
  • Payroll and resource management
  • Performance metrics, reporting, and analytics
  • Easy shift swapping

Learn more about When I Work .

Deputy is a work scheduling platform that aims to simplify the shift assignment process. Like many similar tools, the program includes drag and drop functionality, a mobile app, and communication capabilities. One standout feature is that Deputy provides skills tracking and distinguishes workers based on training certifications. This feature helps managers staff qualified employees on particular shifts or projects, and is ideal for fields with specializations such as construction and healthcare. Deputy also includes fair workweek compliance tools to ensure employers compensate employees for last minute changes in regions governed by such laws. The program also has multi-location and group scheduling functions that help leaders better organize and track the workforce.

  • Employee lifecycle management
  • Skills tracking/Training
  • GPS tracking
  • Automated employee scheduling
  • Leave management functionality
  • Multi-location and group scheduling
  • Labor and payroll forecasting
  • Notable customer service
  • In-app communication

Learn more about Deputy .

7. Connecteam

Connecteam is one of the more robust employee scheduling apps. Beyond scheduling features, the software also doubles as an employee engagement tool . Notable features of this software include virtual onboarding and training tools, surveys and polls, and a social-media style news feed that facilitates peer recognition. The software permits leaders to not only assign shifts but also tasks, making Connecteam a great choice for managing salaried and contracted employees as well as hourly workers. The program enables employees to reject or accept shifts and provides action updates, and color-codes in-app behavior. Connecteam streamlines communication and assignments and functions as an all-in-one hub for dispersed teams.

  • Employee rewards & recognition
  • Pulse surveys
  • News feed, company directory, group chat, and file sharing
  • Dispatch & work order management
  • Online punch clock and salaried employee tracking
  • Real-time scheduling & shift swap
  • Multi-location & group scheduling
  • Easy to use single-button commands and easy to read color coding

Learn more about Connecteam .

8. Clockshark

Clockshark is a mobile time tracking and scheduling software designed primarily for field service companies. The program enables managers to set specifications for jobs and oversee assignments. Clockshark provides GPS-functionality and location tracking to restrict clock-ins to on-site areas and help employers keep tabs on workforce distribution. The program helps with payroll by providing quick and easy reports and enabling administrators to input multiple billing rates as well as distinguish between billable or non billable hours. Clockshark has simple scheduling functions and an easy to use mobile application.

  • Drag and drop scheduling
  • Billing rate and type distinction
  • GPS-enabled geofencing and all-day location tracking
  • Online punch card with biometric recognition
  • Quick reports, including timesheet, payroll, budget forecasting, and job cost tracking
  • Ease of use, intuitiveness & smart automation
  • Customizations & customer service

Learn more about Clockshark .

Float is a resource management software geared towards creative and collaborative projects. The central dashboard has a clean, color-coded layout that makes it easy to view workloads at a glance. Assigning or editing tasks is a simple, single-click process. The platform is searchable and contains a designated area for updates. Float includes project management tools like boards and budgets, and even the ability to plan roles for future hires. The platform is ideal for scheduling creative, project-based teams.

  • Messaging platform
  • Project tracking tools
  • Forecasting and workload projections
  • Data analytics & specific reporting
  • Scrolling functionality
  • Ability to add notes & details
  • Global view at a glance
  • Clean visual displays/timelines

Learn more about Float .

10. Resource Guru.

Resource Guru is a task scheduling software with a drag-and-drop team timeline. Managers can search for capable staff within a centralized directory and contact team members within the app. The program generates daily agendas that outline the team member’s tasks, and also sends email reminders.

The platform makes it easy to view team assignments and progress at a glance, is searchable, and includes filtering options. Resource Guru also provides a meeting room scheduling feature and equipment management tool. The software also has milestone tracking and project forecasting tool, making it easy to conceptualize progress and keep assignments on schedule. Plus, administrators can grant permissions and visibility to other users, enabling leaders to share updates with teammates, clients, and shareholders.

  • Calendar management & synchronization
  • Reporting capabilities
  • Daily reminders via email
  • Filtering options
  • Grouping features
  • Customizable permissions & visibility
  • Task management tracking
  • Equipment management and room booking
  • Milestone tracking and project forecasting
  • Web-based platform
  • Easy to format and navigate, responsive design

Learn more about Resource Guru .

Scheduling is an important responsibility, and can be time consuming without the right tools. Luckily, the automation and templates that software provides can cut down the assignment process significantly. The data-driven, unbiased nature of the programs eliminate accusations of unfair scheduling or favoritism, and self-serve portals give employees the power and responsibility to find coverage.

These programs provide valuable analytics and insights that help organizational leaders improve human capital management, budgets, and general operations, and generate actionable reports. Plus, many software tools include compliance features that help organizations adhere to labor laws. Workforce scheduling software can even aid with payroll and billing.

The help these programs provide is substantial. By handling the routine aspects of staff assignment, scheduling software empowers employers to focus energy on higher-level functions like improving products and services, boosting output, and building better company culture.

Next, check out our guide to team management skills and this list of the best PEOs for remote teams .

FAQ: Employee scheduling software

Here are answers to common questions about employee scheduling software.

What is employee scheduling software?

Employee scheduling software are online computer programs that facilitate the scheduling of shifts and tasks to employees and the workforce. These platforms often include time tracking and attendance features as well as mobile apps and built-in chats. The software also commonly includes dashboards, data analytics, and reporting functions that provide managers with valuable staffing insights. The main function of the programs is to automate the schedule building process and to gather data that informs future staffing decisions.

What are the best employee scheduling tools?

The best employee scheduling tools include Zoomshift, Humanity, Connecteam, and Workforce.

What are the benefits of employee scheduling software?

The benefits of employee scheduling software include saving time and automating the assignment process for your workforce. Most programs include mobile versions and employee portals that make it easy to swap shifts on the go and give all staff access to the most accurate schedules. Data-driven scheduling reduces suspicions of unfair assignment practices, and program compliance features help employers adhere to labor laws. Plus, the software collects, analyzes, and presents shift and project insights in a way that helps employers improve staffing processes.

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Author: Angela Robinson

Marketing Coordinator at teambuilding.com. Team building content expert. Angela has a Master of Fine Arts in Creative Writing and worked as a community manager with Yelp to plan events for businesses.

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Make bringing on a new team member easy with Asana’s new hire preparation template.

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Things don’t get lost, even with so many projects going on at once. Asana helps me see what’s coming up without checking everything manually. It’s a big win for us, especially with complex timelines like paid media campaigns.
Asana solves the problem of many tools—it’s like spreadsheets, chat, your calendar, and your inbox all rolled into one. The more you consolidate into one tool, the better your life will be.
Everything is as transparent as possible in Asana. It’s clear where we want to go, what we have to do, and which milestones are relevant.

Task management features and capabilities

My Tasks is a personalized view of every task that’s assigned to you, regardless of which project it’s in. Visualize all of your to-dos in one place to ensure nothing falls through the cracks.

Multi-homing

Track and manage tasks across multiple projects. When you make changes to a task in one project, instantly see those changes reflected across all projects in real time.

Time tracking

With native time tracking, quickly estimate expected and actual time spent on tasks. Get better real-time estimates on project progress which is essential for budgeting and forecasting.

Custom fields

Custom fields are the best way to tag, sort, and filter work. Create unique custom fields for any information you need to track—from priority and status to email or phone number.

Automate manual work so your team spends less time on busywork and more time on the tasks that matter. Use Rules to automatically assign work, adjust due dates, notify stakeholders, and more.

The Asana app is available on Mac, iOS, and Android. Review any new inbox notifications, send messages, and access project tasks so you’re always up to date on project information.

Custom templates

Custom templates make it easy to duplicate existing workflows or common processes—giving teams confidence that they don’t have to recreate work from scratch or worry about missing any steps.

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Project views

Project views make it easy for you to see your work, your way. Select between List, Board, Calendar, and Timeline, and toggle between the project views to find a view that works for you.

Dependencies

Mark a task as waiting on another task with dependencies. Teams with collaborative workflows can easily see what tasks they’re waiting on from others, and know when to get started on their portion of work.

Timeline View is a Gantt-style project view that displays all your tasks in a horizontal bar chart. With Timeline View, you can easily track how the pieces of your plan fit together.

View any project in Calendar view to see all upcoming and past work in a calendar format. Give stakeholders insight into task due dates, as well as the larger cadence of scheduled project work.

Frequently asked questions

Can i try task management in asana for free.

Try Asana for free for 30 days, no credit card required. Get started with a free Business trial, then follow the on-screen instructions to log in!

What is task management?

Task management is more than a to-do list. It means tracking tasks from beginning to end, delegating subtasks to teammates, and setting deadlines to make sure projects get done on time. Task management software, like Asana, empowers teams to work more productively and efficiently.

What does task management software do?

Do you waste time organizing sticky notes, searching your email, or writing to-do lists ? Luckily, Asana can help. Prioritize tasks, manage time more effectively, hit deadlines—all in one task manager tool.

What are the most important features to consider in a task management tool?

Your task management tool should have everything you need to manage and execute your work. Make sure the task management software you choose aggregates your to-dos in one view—at the project and portfolio level. You’ll also want to look for a tool that gives you the flexibility to do your work your way by offering integrations with your favorite business apps. And last but certainly not least, make sure the task management software you select has a way to automate your workflows with rules, templates, and more.

What does it mean to multi-home tasks?

Multi-homing is the centerpiece of cross-functional collaboration in Asana. Your most important work happens with team members from other departments—who each have their own way of storing and organizing to-dos. With multi-homing, you can house the same task in multiple projects (rather than creating duplicates of the task, which can quickly get outdated). Then, if you change any task details in one project, those changes are instantly and automatically reflected across every other project in real time.

What are subtasks?

Subtasks help you break the work of a task into smaller parts in order to divide up the work among multiple people. For example, a “blog post” task has several parts. One person needs to write the blog, another needs to review it, and so on. In this case, each individual component would be its own subtask, assigned to the person responsible for completing it. All subtasks are housed within a parent task—the blog post task—making it easy for stakeholders to stay connected to the overarching context of their work.

What are task templates? How can they help me?

With task templates, you can templatize any task-level process. For example, if every contract review requires five steps, you can create an easily duplicatable contract review task template. If you want to templatize project-level processes, try creating a workflow to coordinate work seamlessly across teams.

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IDC White Paper, Sponsored by Asana, The Business Value of the Asana Platform , Doc. #US50642023, June 2023

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Streamline your job, task and staff management.

Keep track of all the moving parts and manage your resources, time, costs and profitability on every job. Enjoy seamless workflow management and insightful reporting.

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All your job information in one place

Your jobs, at a glance.

WorkflowMax lets you track and record every detail on every job so that you have one single source of truth. Locate jobs in seconds, along with everything else you need to know about them.

Gain efficiencies by using the inbuilt task manager

You can allocate staff to tasks and then give them a checklist of to-dos, estimated task times and due dates so everyone knows what they're meant to be working on and for how long.

Schedule work to manage staff capacity and meet milestones

WorkflowMax lets you assign start and finish dates for jobs and for every task on those jobs. You can also create other milestones independent of project and task due dates. Quickly and easily adjust all of these milestones, dates and deadlines in the schedule manager, and run reports on them.

Use recurring jobs to reduce your admin time

The recurring jobs feature enables you to automatically create a new job in your job manager on a recurring basis, complete with appropriate start and due dates, job name, job template, job category, job state, description and assigned staff. Setting recurring jobs is great if you do repetitive work for the same client on a regular basis.

Capacity planning made easy

The staff capacity planning feature can give you an at-a-glance view of how much work individual staff members have been allocated. You will easily see where there are gaps or overloads in the upcoming work schedule.

Never miss another deadline

Get an overview of all your jobs and apply one or multiple filters as needed. Choose to view by deadline, job state, important dates or staff allocation. See start and finish dates plus job 'percentage complete'. Track milestones and get notifications so you have an accurate picture of upcoming deadlines.

Pricing & Plans

Get all the benefits of an enterprise-grade system, without having to pay thousands of dollars. No setup fees. No upfront costs.

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Six reasons you’ll love job management in workflowmax.

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Stay on top of all your jobs

View your jobs, apply one or more filters to generate different views, see staff allocation/capacity and important milestones - all from one place.

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Track actual time against estimated time

See how many hours a job or task is actually taking, compared to the estimated time, and avoid nasty cost overruns.

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Plan ahead with job scheduling

Get an overview of who’s working on what, when, and for how long so you can better forecast your capacity.

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Easy job setup

All you need to create a new job is the client name, a job name and a job template. That should take about 10 seconds!

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Clever reporting

Build your own customised reports and gain actionable intelligence on any and every aspect of your business.

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Stay on top of important dates or view the calendar to see upcoming deadlines. Receive notifications in advance.

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“we chose workflowmax driven by the mechanics of what it takes to drive a proficient, operationally strong business”, got questions we have answers, some of our customers want to be able to view progress on their jobs by logging into our workflowmax account. is this possible, i need to track every minute of my staff’s time, including internal meetings, annual and sick leave, etc. how do i do this, i never want to ever lose any information about any job ever again. even if it was completed years ago. how can i achieve this, if i estimate that it will take 10 hours to complete a task, can i get an alert when the number of actual hours recorded against that task gets close to, or equals 10 hours, i get lots of job related emails, many with attachments, that i need to link to the job so that i can easily find them again. how would i do this, i need to understand my staff capacity so i can manage my workload better. and understand if i need to take on more work. or staff. is this possible, additional features, get started today.

Best Task Management Software for Teams

Easily manage & track the life cycle of all your project tasks with Zoho Projects' task management software. This will help you spend more time completing your tasks and less time managing them. The task management module in Zoho Projects enhances your productivity by helping you effectively track key milestones, set dependencies, and accomplish tasks.

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Zoho Projects ranked as Leader in top 20 task management software awards

Zoho Projects awarded Leader in top 20 Kanban software awards

Key features of task management system

01. manage project activities from a central place.

Project tasks and task lists make it easy to keep your work items organized and manageable in one centralized, accessible location. You can monitor the status of tasks, assign them to members, set task dependencies, send email reminders, and track the progress of your project. You can even convert emails into tasks using our task tracking software.

Task management software - Zoho Projects

02. View and manage tasks

You can now view tasks in several styles: Classic View, Plain View, Kanban View, Dependency View, and Gantt View. The different views help you look at tasks from various perspectives and provide a distinct status of the project's deliverables.

Task management system - Zoho Projects

03. Track milestones

Milestones can be used to group tasks together and quickly evaluate how close the project is to completion. Zoho Projects categorizes milestones as upcoming, overdue, archived, or completed.

Task management tool - Zoho Projects

04. Activate timer for tasks

Start the timer for a task to record your actual working hours. After completing the task, you can stop the timer and your entries are automatically logged in the timesheet.You can log time for tasks daily or weekly at your convenience and easily calculate the billable and non-billable hours for any project.

Online task management software - Zoho Projects

05. Work with subtasks

Split a larger task into a number of subtasks that can be assigned and tracked separately in the project. Splitting tasks into subtasks often provides a better picture of the project progress.

Team task management software - Zoho Projects

06. Analyze task reports

You can instantly view task reports under Tasks & Milestones. Task reports provide a consolidated view of all open and closed tasks in the selected project. You can click and view details of any owner, milestone, or priority in our project task management software.

Online task management - Zoho Projects

07. Update tasks in one go

You can update tasks selectively or in bulk. In Classic View, you can close tasks, set priority, change the task owner, and move a task from one task list to another. In Plain View, you can close tasks, set priority, and change the task owner.

Online task management system - Zoho Projects

08. Setup task reminders and duration

With task reminders in Zoho Projects, you can stay on top of what's going on through timely email reminders so you don't miss any important milestones. Set task duration in days or hours based on your project's needs. You can create tasks even if you are unsure of the start time in this task tracking software.

Team task management tool - Zoho Projects

Why is Zoho Projects the best task management software?

Zoho Projects has a multitude of strong task management features like reminders, recurrence, status timeline, Kanban view, task timers, reports, task automation and more at an affordable price. These are available in an easy-to-use platform that supports team collaboration and remote work, making it one of the best task management software. Zoho Projects also values your privacy and data security. We even have the option for you to create PII fields which is encrypted to store sensitive client information. Customization is another aspect of our task management app that sets it apart. From custom fields and layouts to custom roles and profiles, you have the capability to truly make your tasks your own. For all these reasons and more, Zoho Projects can be considered the best task management tools. Don’t believe us? Hear what our customers and critics have to say about us!

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Leading project management software among customers and critics

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“Zoho Projects started to break down silos and focus on getting the task done.”

JOYCE LONGTIN, PROJECT MANAGER, DRISTEEM CORP

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What is task management software?

Task management software is a tool that is used to effectively manage your work by guiding you to find and complete tasks of all kinds- critical or sub-critical. Everyday, we end up spending much of our time on urgent but low-priority tasks, leading us to postpone the most important work. An online task management system helps you prioritize, manage and complete these tasks on time, with the help of essential features like reminders, status timeline and time trackers to keep ahead of the deadlines.

Web task management software - Zoho Projects

Why do project teams need task management software?

Project management teams require a task management tool to:

  • Prioritize and manage all work items
  • Assign work based on employee availability and skill set
  • Assign and track time taken for task completion to avoid delays
  • Set reminders and automatic notifications to ensure work gets done on time
  • Collaborate with team-members effectively

How to track team tasks with our employee task management system?

A team generally works on tasks that contribute towards its organization's goal. While working in teams usually means more work gets done, keeping team members in sync can be difficult. Task management software for teams can help you keep your team connected.

Team workload

Stay up to date on how free or busy your team members are, and delegate work accordingly using an online task manager.

Team groups

Team management software helps you save time in communicating to several team members at once—group employees by project, department, or other factors so you can easily tag them in comments, tasks, issues, or forum topics.

Team updates

Get instant updates and notifications on all work completed by your team members using a task tracker tool.

Team reports

An employee task management system helps you gain insights into the progress made till date, and plan future work strategies using reports.

Team timers

To plan marketing campaigns, track their progress and identify pain points

Top task management tools

Here are some of the top task management tools:

Task management software

The most efficient way of managing your tasks is by using free task management software. It has all the features you need like reminders, recurrence, time trackers, automatic notifications and work assignment. A task management system provides an easy way to collaborate not only with your teammates but also with all other stakeholders. There are several tools available online with varying levels of complexity and features, making it easy for you to find the perfect fit for your business.

To-do lists

To-do lists are probably the most widely used task management tools. People perform task management everyday using these lists. The major pro is that it's so easily accessibly, just a pen and paper will do. Checking things off is also satisfactory in a way nothing else is. While managing simple lists and tasks is easy enough with a to-do list, it's not enough for more complex work items involving multiple people and dependencies.

Kanban boards

Kanban boards are a fun way to manage your tasks. There are several online versions of a Kanban board, but it's just as easy to make do with a whiteboard and several sticky notes. The beauty of this is the visual depiction of tasks that makes it easier for multiple people to get a status update in an instant. The online versions have more complex features like custom task statuses and views based on your business needs.

Spreadsheets

Spreadsheets are also widely used as a task management tool because of their accessibility and easy of use. Similar to to-do lists, any spreadsheet software can be used to populate and keep track of your work items. It's also easy to manage and share data stored in a spreadsheet. The drawback lies in the lack of more advanced task management features like time and progress tracking, workflow automation and resource management.

Gantt charts

More popularly known as a project planning tool, Gantt charts can also perform effective task management. Like Kanban boards, the visual representation helps everyone easily adopt and manage work using this tool. Dependency management and features like critical path and baselines also make it an accurate way of representing work in real time. There are several specific online Gantt software as well as versions that are available as a part of task management software free.

Benefits of using a task manager tool

  • Even a free task management system helps you organize, assign, and prioritize tasks, all from one central platform
  • Breaks down complex projects into many related or dependent tasks.
  • Employee task management system integrates all work to ensure a quality product for the clients
  • Eliminates the need to remember all tasks and makes you more productive by sending timely reminders
  • Task manager software allows you to set goals and milestones, keep track of deliverables, and manage deadlines.

How to choose the right task management software?

Choosing the best task management software from a multitude of options and adopting it into your team's workflow is no easy feat, especially since the software's success depends on so many people. Before delving into your various choices and their benefits, it's crucial to review some important points to keep in mind:

Your silver lining may be found with the cloud

There are pros and cons to both on-premise and online task management software. Choose an option that best fits your business needs to get started on this search.

It's your business

Tailor made software is available for different industries or departments to cater to tasks specific to that field. Your business size is also important to consider, as it directly influences your needs and cost, which can help narrow down your options.

Is agile your game?

Task management is often done as a part of project management. Depending on the kind of project management methodology your team follows, your options for task management tools also change.

There are many options available, from free task management software to enterprise-level web-based task management tools. These questions will help narrow down your options. Choose a user-friendly work management software that meets your requirements. Easy implementation and adoption are crucial factors for selecting the right task management software for your organization.

How to access Zoho Projects’ task management tool for free?

Zoho Projects is one of the most accessible tools in the market with its free task management system. The core task management features like creating, assigning and managing tasks are available in our free version. There’s also a 10-day free trial available for the paid editions of Zoho Projects on sign-up. For more information, check out our pricing information here. Our free task management software has a simple Gantt viewer, project feed, task tracking, calendar, forums, task custom status and many other features with a mobile application that facilitates usage from anywhere in the world. Ready to get started? Just click the button below to sign up for free.

Start managing your tasks with Zoho Projects now

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Job management software

Track jobs, schedules and workload.

  • Make comprehensive project timelines
  • Track progress, budgets and resources
  • Plan and collaborate with your team

Job management software with dashboard

Share schedules

ProjectManager’s project schedules let you easily assign work and can be shared and updated in real time to keep everyone on the same page.

Empower teams

Keep connected across departments and timezones with a collaborative job management software that lets you share files and comments.

Track performance

Our cloud-based job management software lets you track the time your team is spending on their tasks with timesheets and workload charts.

Job management software with Gantt chart

Schedule jobs with your teams

With ProjectManager, you can schedule jobs and projects with teams in the office or in the field. Create new job or task lists, schedule dates and milestones using Gantt charts, kanban boards or task lists. Also, set up alerts so everyone knows what to do and when to do it.

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Manage work schedules

You can track hourly availability, work holidays and even team schedules in other time zones. Always know who’s available and who’s overworked and reallocate their work in an instant. Then, keep track of costs with online timesheets without leaving the job management software.

Job Management Software with scheduling

Assign jobs to your team

When you assign jobs and tasks to your team, they’re alerted by email of the work they need to do. You can also assign multiple people to the same job. With easy-to-use job management software, you always know when a person is available for the job.

Get timesheets online

When your team updates their hours in our job management software, either by desktop or mobile app, they can easily import their time into their online timesheets. They can import time in one click and submit it to project managers for easy approval.

Job Management Software with timetracking & timesheets

Monitor progress anywhere

With ProjectManager’s real-time dashboard, you can track job progress, costs, workload and more all in one easy view. Plus, get one-click project management reports to print and share job status, project status, timesheets and more.

Job management software for any project

ProjectManager is a cloud-based job management software that lets you choose between Gantt charts, kanban boards, task lists and project calendars to manage your team’s work. In addition, team collaboration, risk management and resource planning features help project managers keep projects on track.

job assignment system

Link dependent tasks

Avoid delays by connecting tasks that are dependent on another task to start or end.

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Customizable reports

Generate reports on workload, costs and more, then share them with stakeholders to keep them updated.

job assignment system

Team collaboration

Stay connected with team members in real time whether they’re in the office, on site or at home.

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Drag-and-drop edits

When plans change, editing your Gantt chart is as easy as dragging the task to the new due date.

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Use milestones

They help you track progress on your project plan and team members can be rewarded for their accomplishments.

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Import & export

Use Microsoft Project? Import those files to easily edit and share, then export the updated file.

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Recurring tasks

Set up recurring tasks, such as meetings, and never miss important dates again.

job assignment system

Global search

Find anything you’re looking for in one project or across multiple projects.

Powerful job management tools

Automate recurring tasks.

Free teams from busy work with automated workflows. Set as many triggers as you need that create automatic actions to move tasks to a new status, tag and more. Quality is assured by creating task approvals where authorized personnel control what moves forward.

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Keep your team’s work balanced

Track your team’s workload at a glance on a color-coded chart. If someone has too many tasks you can reallocate directly from the chart. A balanced workload means greater productivity and keeps team morale high.

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Work how you want to

Use our multiple project views and leverage the tools you’re most comfortable with. Managers can plan on Gantt charts or the sheet view. Teams can execute their work on list, calendar views or kanban boards, which visualize the workflow. All project views are updated together in real time.

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Know when teams can work

Having accurate working hours for your team is essential for job management. Set up your team’s availability, including global holidays and PTO, and see availability when assigning tasks on the Gantt chart.

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Get updates in real time

Automate notifications to keep everyone updated on the status of their tasks. Email alerts keep teams aware of any changes or if a comment has been added. There are also notifications in the tool so you don’t have to leave the software and interrupt your work.

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See all team data in one view

On one page you can view all your current team members and their workload for the day. Note what tasks are due, if the team member is out or if it’s a holiday so you can quickly reassign work to keep your team’s workload balanced.

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Integrate with over 1,000 business apps

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Seamless importing and round-tripping of Microsoft Project plans, Excel files & CSV files.

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Manage tasks right in your Gmail app! Plus, sync to Google Drive & your Google Calendars.

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View and update all your ProjectManager tasks in Jira for maximum efficiency.

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Share all your project conversations in your favorite Slack channels.

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Mastering Job Management Software: Enhancing Efficiency and Productivity

Easy-to-use software to track, schedule and assign jobs in real-time and optimize employee workload

What is job management software?

Running a service business is not easy because you have to manage several tasks and employees simultaneously. Scheduling appointments, coordinating between service teams and field staff, and using paper-based systems or spreadsheets to track and monitor all your jobs can negatively impact your overall efficiency. 

The purpose of Job Management software is to simplify all these tasks and help organizations run their field operations smoothly and efficiently. Here are three ways a job management system drastically improves field service management:

Job assignment, scheduling, and progress tracking all-in-one place

Bringing technicians, customers, and dispatchers on the same platform

Track and update the status of open jobs in real-time 

Benefits of job management software

Improve productivity.

Empower your field teams to reduce response times, optimize work schedules, and complete service tasks faster.

Reduce costs

Manage your resources better and avoid repeat visits with better planning and job expense tracking.

Streamline operations

Work more efficiently and  improve your processes and workflows to deliver stellar service experiences for customers.

How To Choose Task Management Software?

Choosing the right task management software for your needs requires careful consideration of several factors. Here are some key steps to guide you in the selection process:

Identify Your Requirements : Begin by understanding your specific requirements and goals. Consider the size of your team, the complexity of your tasks or subtasks, team collaboration needs, integration requirements, and any specific features or functionalities you prioritize.

Assess Ease of Use : Look for task management software that is intuitive and easy to use. The software should have a user-friendly interface and navigation that simplifies task creation, assignment, tracking, and updates. Consider the learning curve and whether the software offers training or support resources.

Task Organization and Prioritization : Evaluate how the software helps you organize and prioritize tasks. Look for features such as task lists, categories, tags, labels, or customizable fields that enable you to structure and prioritize tasks according to your workflow.

Collaboration and Communication : Consider how the software facilitates collaboration among team members. Look for features like shared task boards, comments, file attachments, and notifications to ensure smooth communication, updates, and coordination.

Deadline and Reminder Management : Check if the software provides tools for setting deadlines, reminders, or notifications for tasks. This helps ensure that tasks are completed on time and team members stay on track.

Task Assignment and Delegation : Evaluate the software's ability to assign tasks to specific team members and delegate responsibilities. Look for features that allow you to easily assign tasks, track progress, and monitor workload distribution.

Tracking and Progress Monitoring : Consider how the software enables tracking and monitoring of task progress. Look for features that help you create task lists, track time, and communicate with your team quickly features like status updates, progress indicators, time tracking, or visual representations (e.g., Gantt charts) that provide a clear overview of task status and completion.

Integration and Compatibility : Assess whether the task management software integrates with other tools or systems that you use in your workflow, such as project management software, team communication platforms, or calendar applications. Seamless integration can enhance productivity and streamline workflows.

Customization and Flexibility : Determine if the software allows customization to adapt to your specific needs. Look for features that allow you to customize task fields, workflows, or views, ensuring the software aligns with your unique requirements.

Scalability and Pricing : Consider your future growth and evaluate whether the software can scale with your needs. Assess the pricing structure, including subscription plans, user licenses, and any additional costs for advanced features or support.

User Feedback and Reviews : Research user feedback and reviews for the task management software you are considering. Assess the experiences of other users and their satisfaction with the software's performance, reliability, and support.

Why Use Job Management Software?

Job management software offers numerous benefits for businesses in various industries. Here are some key reasons why you might consider using job management software:

Streamlined Workflow: Job management software helps streamline your workflow by centralizing all job-related information in one place. It allows you to create, assign, and track jobs efficiently, reducing manual paperwork and administrative tasks.

Enhanced Organization: The software provides a structured approach to managing jobs. You can categorize, prioritize, and schedule jobs effectively, ensuring that tasks are completed in a systematic and timely manner.

Improved Communication: Job management software facilitates communication among team members, managers, and clients. It allows for real-time updates, comments, attachments, and notifications, ensuring everyone involved has access to the latest information and can collaborate effectively.

Efficient Resource Allocation: With job management software, you can allocate resources, such as personnel, equipment, and materials, more efficiently. It helps you track resource availability, assign them to specific jobs, and optimize their utilization, leading to improved productivity and cost-effectiveness.

Better Time Management: The software enables you to schedule and track the time spent on each job, providing insights into resource allocation and time estimates. This helps improve time management, identify bottlenecks, and make informed decisions to optimize efficiency.

Accurate Job Tracking: Job management software allows you to track the progress and status of each job in real-time. You can monitor milestones, completion percentages, and any issues or delays, enabling proactive management and timely intervention.

Improved Customer Service: By using job management software, you can enhance customer service and satisfaction. The software helps you respond promptly to customer requests, track customer preferences, and provide accurate and up-to-date information about job progress.

Reporting and Analytics: Job management software often provides reporting and analytics features, allowing you to generate insightful reports on job performance, resource utilization, profitability, and other key metrics. This data-driven approach helps identify trends, make informed decisions, and continuously improve operations.

Integration and Automation: Many job management software solutions integrate with other business tools and systems such as accounting, CRM, or inventory management software. This integration eliminates manual data entry, reduces errors, and automates workflows, improving overall efficiency.

Scalability and Growth: Job management software is designed to accommodate the growth of your business. It can handle an increasing number of jobs, resources, and users as your business expands, providing scalability and flexibility.

How does a Job Management Software work?

Job management software typically follows a set of common principles and functionalities to facilitate its operation. While specific features may vary among different software solutions, here is a general overview of how job management software works:

Task creation and assignment: Users can create tasks or jobs within the software by providing details such as task name, description, due dates, and priority levels. These tasks can be assigned to individuals or teams within the organization.

Task tracking and progress monitoring: Once tasks are created and assigned, team members can access their assigned tasks and update their progress within the software. This can include marking tasks as complete, updating status, adding comments or attachments, and tracking time spent on each task.

Collaboration and communication: Job management software often includes communication tools to facilitate collaboration among team members. This can include features such as real-time messaging, file sharing, and commenting on tasks or project updates. This promotes effective communication and coordination within the team.

Resource management: Job management software allows users to manage and allocate resources efficiently. This can involve assigning team members to specific tasks, tracking resource availability, and managing equipment or materials required for the job. It helps in optimizing resource utilization and ensuring smooth workflow.

Scheduling and calendar management: Job management software often provides scheduling and calendar features to help users plan and organize their tasks and projects. It allows users to set deadlines, create milestones, and visualize the project timeline. It helps in managing priorities, identifying dependencies, and ensuring timely completion of tasks.

Automation and reminders: Many job management software solutions offer automation capabilities. This can include automated notifications or reminders for upcoming deadlines, task assignments, or changes in project status. Automation reduces manual effort, improves efficiency, and keeps everyone informed.

Reporting and analytics: Job management software typically provides reporting and analytics features to generate insights into project performance, resource utilization, and other key metrics. Users can generate customized reports, track project costs, analyze data, and make data-driven decisions.

Integration with other tools: Job management software often integrates with other tools and applications to enhance functionality. This can include integrations with CRM software, accounting tools, time tracking systems, and more. Integration improves data sharing, eliminates duplicate data entry, and provides a seamless workflow across different platforms.

Features of a Work Management Software

Work management software typically offers a range of features to help teams and organizations efficiently plan, organize, track, and collaborate on work tasks and projects. Here are some common features of work management software:

Task Management: Work management software allows users to create, assign, and track tasks. It provides features such as task lists, deadlines, priorities, labels, and task dependencies to help organize and manage work effectively.

Project Management: The software often includes project management capabilities to handle complex projects. It allows users to create project plans, define milestones, track progress, allocate resources, and manage project timelines.

Collaboration and Communication: Work management software facilitates team collaboration and communication. It provides features like shared workspaces, discussion boards, comments, @mentions, and file sharing to enable seamless collaboration and information exchange among team members.

File and Document Management: The software typically offers a centralized repository for storing and managing files and documents related to work tasks and projects. It allows users to upload, organize, version control, and share files within the software.

Workflow Automation: Work management software often includes workflow automation capabilities. It allows users to automate repetitive tasks, define workflows, set triggers and actions, and streamline work processes for increased efficiency.

Time Tracking and Resource Management: The software enables users to track the time spent on tasks or projects. It may provide features like timesheets, timers, and resource allocation tools to monitor and optimize resource utilization.

Gantt Charts and Visual Planning: Many work management software solutions offer Gantt charts or visual planning tools. These visual representations help users view tasks, dependencies, timelines, and project progress in a clear and intuitive manner.

Reporting and Analytics: Work management software generates reports and provides analytics to gain insights into work performance, resource allocation, task completion rates, and other key metrics. These reports help track progress, identify bottlenecks, and make data-driven decisions.

Integration with Other Tools: Work management software often integrates with other commonly used tools and systems. Integration with communication platforms, file storage services, calendars, or project accounting software allows for seamless data exchange and enhanced productivity.

Customization and Personalization: The software provides customization options to adapt to specific workflows and preferences. Users can customize task fields, views, notifications, or dashboards to align the software with their unique work processes.

Mobile Accessibility: Many work management software solutions offer mobile applications, allowing users to access and manage work tasks and projects on the go. Mobile accessibility enhances flexibility and enables remote work capabilities.

Security and Access Controls: Work management software ensures data security and privacy. It includes features like user access controls, permissions management, data encryption, and compliance with relevant data protection regulations.

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Freshdesk is a cloud-based helpdesk software solution that helps you prioritize, categorize, and assign tickets to the right agents and leverage the power of your entire organization to deliver customer delight.  

Trusted by over 60,000+ customers

job assignment system

  • Free online work schedule software service for job assignment.
  • Designed to track and monitor repetitive works scheduled on time.
  • Assignment of job to ‘n’ number of employees at a time.
  • Flexible and easy to trace out the pending jobs as assigned to an employee.
  • Plan and schedule task to your workforce with this powerful automated software.

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New officer job assignment system will fight nepotism, Army leaders say

job assignment system

The Army already factored in the possibility of nepotism before it rolled out its new job assignment system for officers, three of the service’s generals overseeing personnel matters said Thursday.

They’re confident the new market-style hiring system , dubbed “Assignment Interactive Module 2.0,” will simultaneously cut down on the potential for nepotism in hiring decisions, while also helping the service to identify preferential treatment if or when it does occur.

Before the marketplace started, a message was sent out to the force telling senior leaders that they have a responsibility to pick the right officers for jobs by drawing from a wide array of candidates, many of whom built profiles to entice hiring units by highlighting their life experiences, degrees, interests and extracurricular pursuits.

The new process gives personnel more preference in their careers, as evidenced by the 47 percent of nearly 14,000 active-duty officers who had one-to-one matches after the inaugural assignment cycle. That means the officer and the unit made one another their top preference.

“There’s nothing wrong with someone picking someone they know, who they’re comfortable with," said Lt. Gen. Thomas Seamands, deputy chief of staff for the the Army’s G-1. "But what they do now is they have a wide swath of people and the officers can give references. There’s a lot of talent out there that just hasn’t had the opportunity to meet the right leaders.”

“Really, it levels the playing field,” Seamands added.

It’s certainly different from how the Army managed hiring in the past, which really only took into account two variables: rank and branch. As hiring cycles continue, Seamands expects units to hone in on the less tangible skills officers bring to the table.

“If you’re a unit that has a mission to Africa ... you can go in there and search for people who’ve been to Africa, studied it, maybe wrote a paper in college or a masters thesis,” he said. “All that information will be available.”

Army leadership hopes the new system will create a data-rich environment that analysts can use to learn who preferred which jobs and why. That could help identify a slew of interesting data points, from poor leadership at a specific brigade to great living quarters at a certain installation.

It could also help identify the extent to which nepotism plays a part in hiring decisions, said Maj. Gen. J.P. McGee, director of the Army’s Talent Management Task Force.

job assignment system

CSMs could be screened the same way as battalion commanders

The army is exploring how to test and screen its command sergeant majors in ways that mirror the new battalion commander assessment program..

“Now we finally have a data structure that can say, Col. Smith understands how to do this, he exercises this authority we’ve given him responsibly and Col. Jones actually doesn’t," McGee said. “He only hires people who’ve worked for him in the past and that is not the intention of this.”

But the marketplace should also cut into the potential for nepotism up front.

The new system forces hiring units to consider officers they’ve never before had access to, according to Maj. Gen. Joseph Calloway, who leads Army Human Resources Command.

“Under the old system, where I may have known 10 captains or majors that used to work for me that I’d consider, now what I’ve got is 30 captains or majors that preferenced my assignment," Calloway said. “And all of their mentors are contacting me to say ‘this is why you should hire this guy.'”

The Army Engineer Corps used the marketplace for a trial run a few years ago, according to McGee. During that pilot test, leaders reported back that they entered into the process thinking they already knew who they wanted to hire. But in the end, they chose a more diverse array of candidates.

“The portfolio of people you know is always going to be limited by your personal experiences,” McGee said. “When they saw the totality of the candidates who are available to fill assignments, they make very different choices because they have a more complete view of the talented officers they’ve never met.”

McGee added that while nepotism is easy to discuss in theory, it can be difficult to actually identify in practice.

“Is it nepotism if I’ve worked for Gen. Seamands in the last two assignments out of six, or is it nepotism only if I’ve worked for him for the last six assignments in a row?" McGee asked. “I think the Army has to figure out ... but now we’ve got a structure that can help us see that."

Kyle Rempfer was an editor and reporter who has covered combat operations, criminal cases, foreign military assistance and training accidents. Before entering journalism, Kyle served in U.S. Air Force Special Tactics and deployed in 2014 to Paktika Province, Afghanistan, and Baghdad, Iraq.

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National Guard Apache crashes in north Mississippi, 2 dead

Two soldiers died when their ah-64 apache attack helicopter belonging to the mississippi army national guard crashed friday afternoon..

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More vets could be headed to DOD medical sites to get VA health care

Leaders from the two departments are discussing allowing va staff to move into unused space at more than a dozen military hospitals..

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Veterans advocates push for another big boost in VA funding next year

Congress has pproved steady annual funding increases for va opertions for more than 20 years..

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Cyberattack slows prescription processing at military pharmacies

Defense health officials ask for patience as pharmacies have to fill outpatient prescriptions using a manual procedure..

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Chinese Jody hit with jail time after stealing military spouse

A chinese man was sentenced to 10 months in prison for ruining the marriage of a people’s liberation army soldier..

Absence and Substitute Management Software

Absence & Substitute Management, a part of Frontline Absence & Time

Part of Frontline’s human capital management suite 

Track employee absences and secure a qualified substitute for every classroom to support uninterrupted student learning.

Track employee absences and secure a qualified substitute

Quickly find the most qualified substitutes to positively impact student learning.

When teachers are out, learning can suffer. Use skill settings, preference lists, and exclusion lists to find the substitute who is the most qualified to cover each absence.

Easily manage substitute scheduling.

Manage substitute hours to maintain compliance with labor laws and stay on top of what your district is spending on employee absences. Plus, make it easy for substitutes to accept jobs around the clock.

Improve fill rates and ensure that absences are expertly covered by making it easy for eligible substitutes to find and accept jobs even outside of school hours with the Frontline mobile app.

Engage substitutes and provide them the knowledge they need to be successful.

Attach useful documents like lesson plans to each absence and offer online training to help your substitutes grow as effective educators.

Proactively identify trends and address opportunities to improve employee attendance.

See absence patterns and trends such as high-absence days, so you can avoid scheduling professional development on those days. Access key absence data from Frontline Central, and rest easy knowing you are properly staffed to ensure uninterrupted student learning. Manage absences on the go with the Frontline mobile app , and stay on top of absence trends and daily absence and fill rate details — from wherever you need to be.

“I’ve got hard data… I can absolutely show every school exactly how many days were missed and how much it cost us at every school, every site, each month. That is data that we have never shared with our employees and our schools before.”

Read the Case Study 

Absence & Substitute Management Overview

job assignment system

Absence Management Resources

Frontline Absence & Time Solution Webinar

Get an in-depth look at how Frontline Absence & Time can help you find substitutes, track costs, and know where each employee is in real-time.

How Does Your Absence Data Compare?

It’s important to know your own employee absence and substitute data. But how does it stack up to other districts?

Absence & Time can show you

The Substitute Teacher Shortage

As a nation, we’re short on substitute teachers. And when no substitute can be found, other teachers often have to fill in. So what’s behind the substitute shortage?

See how to beat it

Case Study: Auburn-Washington Unified School District 437

How Auburn-Washington’s Human Resources & Operations Director depends on Frontline to help solve problems before they happen.

Request a personalized demo of Absence & Substitute Management today.

Frequently Asked Questions

Q: how does frontline’s absence management fill jobs.

The system is designed to work exactly the way you want it to, so you have flexible options for filling jobs:

  • Subs proactively looking for jobs can find and accept them online. You use the tools in the system to set your preferences and requirements for each assignment, and a qualified substitute fills the vacancy.
  • Automated calls go to eligible substitutes to help fill absences, an especially valuable tool for last-minute jobs.
  • Many districts fill absences by going into the system and assigning a sub of their choosing manually, as well.

The choice is up to you!

Q: What can administrators do through the mobile app?

Plenty! Here is just a snapshot of how Frontline’s mobile app can help you stay on top of employee absences — wherever you happen to be.

  • Easily view and approve (or deny) absences from your phone
  • View the Daily Report of filled and unfilled absences
  • Get the details on who is absent and why
  • See a quick view of three-day trends
  • Access daily filled and unfilled absence counts using Siri ® (iOS only)
  • Compare your district’s performance on select absence and substitute metrics to national, state, and district size benchmarks

Q: What can substitutes do with the mobile app?

  • Get a notification of available jobs right to their mobile device
  • Accept available jobs and view job details within the app
  • Search and view all available jobs

Q: What can employees do through the mobile app?

Frontline’s mobile app is designed to make life easier on everyone. Employees can:

  • Check their own leave balances and see upcoming scheduled absences
  • Create an absence request
  • Receive alerts
  • Look up colleagues in an employee directory (if the district also has Frontline Central)

Q: Is Absence and Substitute Management only for tracking teacher absences and substitutes?

We’re glad you asked! Frontline’s Absence and Substitute Management isn’t just for teachers. Many districts have discovered the benefits of also tracking and managing leave for other district employees: custodians, bus drivers, para-professionals, and even administrators.

Q: What hardware or software do I need to install?

None! Absence and Substitute Management is web-based, so an internet connection is all that’s required.

Q: Won’t teacher absences increase with an automated management system?

It may seem that an automated system will make it easier for teachers to take unnecessary absences, but in fact, the opposite is often true. A study by the Substitute Teaching Division of STEDI.org showed that when principals have access to teacher absence monitoring technology, absenteeism lowers by nearly 14%.

With Frontline’s Absence Management software, you can use accurate reports to monitor absence trends, have conversations with employees, and encourage attendance. It’s all about using the data that you have!

Q: How will we get the most qualified substitutes in the classroom?

Absence and Substitute Management offers a sophisticated set of tools to ensure the best substitute is placed each time.

  • Set up specific skills and requirements to match a qualified substitute to the absence (for example, requiring a “math” skill for a math teacher absence).
  • Create district-, school-, and teacher-level preference lists and exclusion lists to further refine to whom and when the absence is pushed out. For example, you can open the job to a wider pool of substitutes as the start time gets closer.
  • Let teachers specify a list of favorites, too, and allow both teachers and substitutes to leave feedback.

Q: Is our district too small to use Frontline’s Absence Management software?

Would you be surprised to learn that over 800 smaller schools use Frontline to automate their absence management? Since the subscription is based on the number of employees on the system, it’s more affordable than smaller districts often think. No matter the size of your district, everyone has room to reduce paperwork and increase efficiency, and that’s exactly what Frontline’s Absence Management software helps you do.

Q: What are the benefits of using the full Absence & Time solution?

Our systems are integrated, which means an employee in Frontline’s time-tracking system is automatically updated in our absence solution. This ensures data is accurate and consistent, and eliminates the time spent re-entering information from one system to the other. And because Frontline Absence & Time integrates with most major payroll vendors, you can reduce payroll errors and save time inputting data. Finally, combined reporting ensures that the appropriate funding codes are used for absences.

Q: I thought it was called “Aesop”!

It was! Aesop stood for Automated Educational Substitute Operator. It’s now Absence and Substitute Management, a key part of Frontline Absence & Time. You can read more about it here.

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Air Force's Personnel Center

ASSIGNMENTS

  Welcome to the Active Duty Assignment home page. This page will provide enlisted personnel critical information about various assignment programs, career fields, special duty assignments, and links to other resources related to enlisted assignments. For issues and questions concerning assignments, please use the button below.

ASSIGNMENT MANAGEMENT SYSTEM

The Assignment Management System (AMS) is a web application that houses multiple applications in support of officer assignments, enlisted assignments, commander responsibilities, and individual Air Force members. Users have access to a portion of their own personnel data and the ability to use manning tools, volunteer for available assignments, and review career field information using AMS. AMS personnel data, frequently referred to as Single Unit Retrieval Format (SURF), is not the official system of record for your personnel information and should not be used in place of Military Personnel Data System (MilPDS). Information displayed in AMS is updated from MilPDS once each week. To update personnel information in AMS, contact your local Military Personnel Flight (MPF) for corrections to MilPDS. If you have specific questions concerning your AMS account, please send an email to [email protected] . If you are experiencing problems with the AMS application, please contact the A1 Service Desk .

The appearance of external links on this site does not constitute official endorsement on behalf of the U.S. Air Force or Department of Defense.

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Job Assignment Problem using Branch And Bound

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Let there be N workers and N jobs. Any worker can be assigned to perform any job, incurring some cost that may vary depending on the work-job assignment. It is required to perform all jobs by assigning exactly one worker to each job and exactly one job to each agent in such a way that the total cost of the assignment is minimized.

jobassignment

Let us explore all approaches for this problem.

Solution 1: Brute Force   We generate n! possible job assignments and for each such assignment, we compute its total cost and return the less expensive assignment. Since the solution is a permutation of the n jobs, its complexity is O(n!).

Solution 2: Hungarian Algorithm   The optimal assignment can be found using the Hungarian algorithm. The Hungarian algorithm has worst case run-time complexity of O(n^3).

Solution 3: DFS/BFS on state space tree   A state space tree is a N-ary tree with property that any path from root to leaf node holds one of many solutions to given problem. We can perform depth-first search on state space tree and but successive moves can take us away from the goal rather than bringing closer. The search of state space tree follows leftmost path from the root regardless of initial state. An answer node may never be found in this approach. We can also perform a Breadth-first search on state space tree. But no matter what the initial state is, the algorithm attempts the same sequence of moves like DFS.

Solution 4: Finding Optimal Solution using Branch and Bound   The selection rule for the next node in BFS and DFS is “blind”. i.e. the selection rule does not give any preference to a node that has a very good chance of getting the search to an answer node quickly. The search for an optimal solution can often be speeded by using an “intelligent” ranking function, also called an approximate cost function to avoid searching in sub-trees that do not contain an optimal solution. It is similar to BFS-like search but with one major optimization. Instead of following FIFO order, we choose a live node with least cost. We may not get optimal solution by following node with least promising cost, but it will provide very good chance of getting the search to an answer node quickly.

There are two approaches to calculate the cost function:  

  • For each worker, we choose job with minimum cost from list of unassigned jobs (take minimum entry from each row).
  • For each job, we choose a worker with lowest cost for that job from list of unassigned workers (take minimum entry from each column).

In this article, the first approach is followed.

Let’s take below example and try to calculate promising cost when Job 2 is assigned to worker A. 

jobassignment2

Since Job 2 is assigned to worker A (marked in green), cost becomes 2 and Job 2 and worker A becomes unavailable (marked in red). 

jobassignment3

Now we assign job 3 to worker B as it has minimum cost from list of unassigned jobs. Cost becomes 2 + 3 = 5 and Job 3 and worker B also becomes unavailable. 

jobassignment4

Finally, job 1 gets assigned to worker C as it has minimum cost among unassigned jobs and job 4 gets assigned to worker C as it is only Job left. Total cost becomes 2 + 3 + 5 + 4 = 14. 

jobassignment5

Below diagram shows complete search space diagram showing optimal solution path in green. 

jobassignment6

Complete Algorithm:  

Below is its C++ implementation. 

Output : 

The time complexity of this algorithm is O(M*N). This is because the algorithm uses a double for loop to iterate through the M x N matrix.  The space complexity of this algorithm is O(M+N). This is because it uses two arrays of size M and N to track the applicants and jobs.

Reference :  www.cs.umsl.edu/~sanjiv/classes/cs5130/lectures/bb.pdf

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出向とは?意味や派遣との違いをわかりやすく解説 |HR NOTE

出向とは?意味や派遣との違いをわかりやすく解説

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出向という言葉を一度は耳にしたことがある方は多いと思います。しかし、その細かな内容や、「派遣」「左遷」といった制度との違いは、あまり理解できていないという方も多いのではないでしょうか。

本記事では、出向について、そもそもどういった制度なのかということから、従業員に出向命令を出す際におこなう手続きや、注意が必要なことなどについて解説します。

3-1. 出向と派遣の違い

3-2. 出向と左遷の違い, 4-3. 企業間での交流, 5-1. 新しい経験を積む機会を与えられる, 5-2. 優秀な社員を受け入れられる, 5-3. 幅広い知識とスキルを習得できる, 6-1. 業績が下がる可能性もある, 6-2. 受け入れにより人件費がかかる, 6-3. 新しい環境に慣れるのに時間がかかる, 7. 出向社員の給与の支払いはどちらの負担になるのか, 8-1. 企業に出向命令権があること, 8-2. 法令違反の出向命令は無効になる, 8-3. 権利濫用にならないこと, 9. 出向をうまく活用して人材を育成しよう!.

job assignment system

出向とは、出向元企業のグループ会社や子会社などといった、関連する別の企業に異動することです。出向を実施する目的は、雇用の調整や企業間の交流、人材の育成など、企業によって異なります。

出向には、社員に新しい経験をさせることができる、優秀な社員を受け入れることができるなどのメリットがあるため、必要に応じて実施するとよいでしょう。

また、出向には「在籍出向」と「転籍出向」があり、意味が異なります。次の章で、それぞれの意味について詳しく解説していきます。

2. 在籍出向と転籍出向の違い

job assignment system

ここでは先ほど紹介した、在籍出向と転籍出向の違いと特徴を解説します。

一般的に出向としてイメージが付いているのは、この在籍出向になるかもしれません。

在籍出向とは、出向元に籍を置いた状態で、出向先とも雇用契約を結ぶことです。

在籍出向では、出向先で一定の期間働いた後、出向元企業へ復帰すること(帰任)が前提となっています。

在籍出向に対して、転籍出向とは、出向元との雇用契約を解消し、新たに出向先と雇用契約を結ぶことです。

出向元の企業から籍を外した状態で出向先と雇用契約を結ぶことになるため、出向元への復帰が前提となっていないという点が異なり、実質的に転職のような形態になります。

3. 出向と派遣・左遷の違い

job assignment system

出向と似た言葉として「派遣」「左遷」などが挙げられます。では、これらの言葉と出向とはどのような違いがあるのでしょうか。

派遣は、派遣会社(派遣元)から紹介された企業(派遣先)にて労働をおこなうという点において出向と似ています。しかし、雇用契約は労働者と派遣会社との間で結ぶことになるため、この場合における雇用主は派遣会社のみとなります。

一方で出向の場合には、出向元及び出向先の企業の両方と雇用関係を持つことになり、この点において派遣と異なります。

引用: 労働者派遣と在籍型出向との差異

左遷とは一般的に、地位の降格を伴う人事異動や、本社から地方の支社への異動といったことを指します。

出向は左遷に近いような意味として捉えることができそうですが、出向の目的のなかには前向きなものもあり、地位の降格を伴わないこともあるため、この2つは異なるものであるといえます。

job assignment system

ではなぜ、企業は出向制度を導入しているのでしょうか。出向の目的としては、以下の4つが挙げられます。

目的の1つ目として挙げられるのは、雇用の調整です。

何かしらの理由によって自社での雇用の維持が難しくなった場合に、社員の生活を守るために雇用を維持したり、企業が支払うコストを減らしたりするための方法として出向をおこなうことが考えられます。

一定期間後に帰任してもらえば、貴重な人材を手放すことなく雇用を調整することが可能です。

社員の能力開発など、キャリア形成の支援として出向を実施することもあります。

グループ会社や子会社のほかにも、今いる企業とは異なる業界の企業へ出向させることで、社員に新しい経験を積ませることができます。

社員が帰任した際は、出向元の企業にとってプラスになるだけでなく、出向した社員もキャリアアップのチャンスが広がるでしょう。

関連会社・子会社、取引先などとの新たな関係性を築くために社員を出向させるという場合もあります。

社員が帰任した際は、出向を通して築いた人脈を活かした活動が可能になり、知識の共有や協力体制の強化など、企業にとってさまざまな面でプラスになるでしょう。

人事戦略の一環として、関連会社・子会社や取引先へ社員を出向させるケースも存在します。

この場合、出向先は有能な人材を欲しているものの、社内登用や経験者採用に難航している、コスト面で難しいなどの事情を抱えている場合が多いです。

スキルを持った社員を出向させ、出向先の業績アップに寄与することで、企業間のつながりはより強固なものとなるでしょう。

出向を実施するメリットについて、出向元と出向先、そして出向することになった社員それぞれの視点で紹介します。

出向元は、自社とは異なる環境で社員に経験を積ませることができます。これにより、社員は新たな視点やスキルを身に付けます。

一時的にでも優秀な社員を手放すのは企業にとって苦しい選択ではありますが、長期的に考えた際、社員の成長はメリットとなるケースが大半です。

出向先は、異なる組織で培われた経験や知識を持つ社員を受け入れることで、業務に対して新たな視点を取り入れることができます。

実績のある優秀な社員の受け入れは業績アップに直結するため、新規事業の立ち上げや現状打破にも有効です。 また、異なるバックグラウンドを持った社員を受け入れることで、自社の社員や組織全体にもよい刺激を与えることができるでしょう。

出向を命じられた社員は、新しい環境で知識やスキルを身に付ける機会を得ます。出向先での幅広い経験によって、今までとは異なる業務にも対応できる人材としての成長が期待できます。 また、昇進をはじめとする今後のキャリア形成において有利になることも、社員にとってのメリットだといえるでしょう。

6. 出向のデメリット

社員を出向させることにはデメリットも存在します。出向元と出向先、出向する社員それぞれのデメリットを見ていきましょう。

社員を出向させる際、出向元の部署は一時的に人手不足となり、業務の遂行に支障をきたす可能性があります。人手不足によって、他の社員に負担がかかることも忘れてはいけません。最悪の場合、他メンバーの離職にもつながります。

重要なプロジェクトが進行中でないか、出向する社員以外にも担当業務がわかる社員がいるかどうか、事前に確認することが重要です。

出向先が新しい社員を受け入れる際は、少なからず研修や指導などのサポート期間が発生します。その際の人件費についても考慮しなければなりません。

また、出向してきた社員が適応するまでのサポートは、受け入れ部署の既存社員がおこなうケースが大半です。既存社員の負担が増えたり、一時的に生産性が低下したりする可能性もあるため注意しましょう。

たとえ同じ業界の関連会社であったとしても、企業文化や業務プロセス、人間関係など、会社によって異なる要素は多岐にわたります。 そのため、どんなに優秀な社員でも、新しい環境に慣れるまでには一定の時間がかかるでしょう。出向先ではどのようなサポートが得られるのか、事前に確認しておくことが大切です。

job assignment system

出向社員の給与を負担するのは、出向元企業と出向先企業のどちらになるのでしょうか。

結論としては、どちらが支払わなければいけないというルールはありません。

出向社員への給与の支払い方法としては直接支給と間接支給の2種類があり、それぞれの違いは以下の通りです。

  • 直接支給の場合には、出向先企業が従業員に対して給与を支給し、差額分を出向元企業が負担をする。
  • 間接支給の場合には、出向元企業が従業員へ給与を支給し、出向先企業が出向元企業へ給与額を支払う

その他、健康保険と厚生年金保険は給与を支払う企業(直接支給の場合は出向先企業、間接支給の場合は出向元企業)が負担、雇用保険は直接給付の場合には出向先企業が、間接支給の場合もしくはそれぞれの企業から支給する場合には支払額が多い企業が、労災保険は出向先企業が負担する必要があります。

8. 在籍出向命令を出す際の注意点

job assignment system

ここで注意しておきたいことが、在籍出向命令を出すときです。出向命令が有効であるためには、以下の3つの要件を満たしているか注意する必要があります。

社員を出向させるためには、企業が出向命令権を持っていなければなりません。

出向命令権が認められるには、具体的に以下の2つの条件を満たしている必要があります。

8-1-1. 雇用契約書に出向命令権について記載していること

1つ目に、企業と社員とで交わす雇用契約書や就業規則などに出向命令権についての記載があり、それに社員が同意をしている場合です。

企業と社員の間で雇用契約が結ばれていると、社員は規則に従う必要があるため、出向命令に従わなければならなくなります。

8-1-2. 出向社員が不利益を被らない

出向した社員が出向先の労働条件などによって不利益を被る場合には、出向命令権は認められません。

出向命令が、思想信条を理由とする出向命令(労働基準法3条)または、不当労働行為(労働組合法7条)に該当する場合、その命令は無効となります。

出向命令権が権利の濫用になっていないかどうかについても注意をする必要があります。また、出向命令が権利の濫用に当てはまるかどうかは、労働契約法14条によって判断されます。

使用者が労働者に出向を命ずることができる場合において、当該出向の命令が、その必要性、対象労働者の選定に係る事情その他の事情に照らして、その権利を濫用したものと認められる場合には、当該命令は、無効とする。 引用: 労働契約法14条|e-Gov法令検索

本記事では、出向の目的や種類、出向を実施するメリット・デメリットについて解説しました。

出向を実施することで、人材を育成できる、出向先企業との関係性を強化できるなどのメリットがありますが、一時的に生産性が下がるケースもあるため注意しましょう。

社員の出向を検討する際には、重要なプロジェクトが進行している時期などを避け、しっかりと引き継ぎをすることが大切です。

--------------------

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College of Nursing

A call for more nurse leaders in the c-suite.

View as pdf A later version of this article appeared in  Nurse Leader ,  Volume 21, Issue 6 , December 2023 .

As the interim CEO for the University of Iowa Hospitals and Clinics, I was recently asked to speak on a panel of nurse leaders addressing health system CEOs about ongoing disruptions in the nursing workforce. As I spoke, strong non-verbal communications for the audience heightened their intrigue with the panel’s discussion. Descriptions of the now decades-long challenges of the nursing shortage, constraints that prevent nursing schools from quickly escalating the number of nurse graduates to meet the surging demand, increased career opportunities for nurses outside of healthcare even after they are trained, the resulting strategies needed by hospitals to increase recruitment and retention of nurses, and changes in care models were all top-of-mind concerns shared by the CEOs. 

A Dearth of Nurse Leaders in C-Suite Roles 

Nurse leaders have a wealth of knowledge and experience that positions them well to lead healthcare organizations, both as Chief Nursing Officers (CNO) and Chief Executive Officers (CEOs). Although accurate estimates of the proportion of nurses serving in CEO roles are difficult to obtain, according to a study published in JAMA Network Open that reviewed 3911 healthcare executives, only 17.5% are female. 1 According to the US Bureau of Labor Statistics, 87% of the nursing workforce identifies as female. 2 These data show that nurses are underrepresented in the CEO role. As nurses are overwhelming female and have first-hand experience in patient care, nurse leaders represent a natural source to help address the gender inequities evident in the female healthcare CEO ranks. In a recent study of Fortune 500 companies, Srivastava, Kashmiri, and Mahajan concluded that “female influence in the top management team is positively associated with (1) customer orientation of the firm and (2) long-term financial performance.” 3 In healthcare, customer orientation refers to patient care. Given a keen interest in improving both patient care and financial performance, now is the time for healthcare organizations to recruit CEOs from the ranks of highly qualified nurse leaders. 

Nurses Learn from First-hand Patient Care 

Indeed, in healthcare, our core business is patient care, and nurses are essential in delivering that care. As nurses rise to leadership positions, those nurse leaders can leverage experience in caring for patients to improve their institution’s processes and resulting operational excellence and learn to apply holistic thinking (systems thinking) skills to better address challenges associated with healthcare today. 

Incorporating effective nursing processes into healthcare is fundamental to practice. With experience, nurses learn to develop and apply strong assessment skills across a range of challenging patient situations. Through those assessments, nurses analyze key issues important to the patient and collaborate with multidisciplinary team members to develop a plan of care to help the patient meet appropriate goals. Beyond collaborating to develop a plan, nurses work diligently with the patient and other team members to implement the plan. Throughout the process, nurses collect and document data and then analyze it to assess the effectiveness of the care plan. And finally, nurses adjust patient plans to better achieve established goals, for both the patient and the organization. 

Nurses also demonstrate remarkable listening skills with patients, families, and members of the healthcare team. Nurses look at situations holistically and seek to understand patients’ goals, motivations, and barriers to care. Through these experiences, nurses develop as effective communicators, infusing reason into highly emotional situations, and they do so with exceptional compassion. These strengths of nurse leaders are directly transferrable to C-Suite decision-making, where compassion for patients, an ability to place the goals of the organization above one’s self-interests, and an understanding of whether an idea can be implemented are paramount. 

Inside Modern C-Suites 

Too often, C-Suite leaders become too far removed from the work of front-line caregivers. They may not understand the challenges of delivering patient care, and that concern gets compounded when they don’t spend time with caregivers to hear and consider suggestions. Consequently, some C-Suite decision-making is not well informed about the realities of the workplace. The importance of workplace issues ranging from inefficiencies in documentation to poor communication between members of healthcare teams to staffing and workplace safety challenges influences long-term financial performance and thus warrants inclusion in strategic decisions. 

In a recent survey by the American College of Healthcare Executives, Chief Executive Officers ranked workforce challenges as their number one concern and financial challenges as number two. 4 Aiken et al. (2023) conducted a cross-sectional multicenter survey study with 21,050 physicians and nurses at 60 nationally distributed US Magnet hospitals. Survey participants reported “high burnout, job dissatisfaction, and intentions to leave their current job.” 5 They also reported a lack of confidence in leadership to take action to resolve issues identified by clinicians. Executive leaders with nursing experience can better understand the issues and subsequently work with clinicians to implement changes that will lessen employee dissatisfaction, which improves retention. Moreover, employee satisfaction impacts patient satisfaction—and that ultimately drives revenues. 

Nurse Leaders and the Business Side of Healthcare 

Healthcare centers on the lives and welfare of people, but it is also a business. While the strengths of nurse leaders are vitally important for leadership roles, nurses can acquire business skills through advanced degrees (e.g., MBA, DNP) or experience to understand the business dynamics of healthcare. Nurse leaders can learn how employee satisfaction, operational excellence, and remarkable patient experiences all contribute to the “bottom line.” Both revenues and costs must be balanced to deliver positive operating margins. 

To gain credibility with the more traditional business-focused leaders, nurse leaders need to understand the different perspectives of C-Suite members and communicate using a language understood by each member’s respective discipline. Just as nurses learn to communicate with patients, knowing such perspectives is vital to delivering a message that resonates. The following is a summary of common perceptions of C-Suite members adapted from the American Hospital Association’s C-Suite Cheat Sheet. 6  

  • Chief Executive Officers (CEOs) tend to focus on strategy for the organization and want to be certain that planned initiatives will create a return on investment. 
  • Chief Nursing Officers (CNOs) focus on patient care operations, workforce issues, and improving quality and safety. 
  • Chief Financial Officers (CFOs) speak in numbers and are focused on budgets, payer issues, and ensuring a positive bottom line. 
  • Chief Medical Officers (CMOs) value clinical data and are focused on improving clinical performance. 
  • Chief Operating Officers (COOs) focus on healthcare operations to meet financial targets and drive service line growth. 

As with any team, each member of the C-Suite team brings relevant strengths to the table. More successful leaders connect the strategic vision of the organization and leverage the team’s expertise to drive change and achieve goals. Nurse leaders can develop the requisite skills needed to bring C-Suite teams together in their efforts to improve outcomes. Focusing on the core business of patient care, achieving operational excellence, and supporting caregivers are all vital components to a health system’s success, and that success is a reward our patients deserve. 

Steps in Pivoting to the CEO Role 

The role of a CEO is broad as it includes all facets of the organization, of which nursing is only a part. CEOs are responsible for setting the strategic direction of the organization and working with leaders to develop and execute plans to meet strategic objectives. The CEO is often a champion of the organization’s culture and ensures financial and operational excellence, growth, and strong community relationships. 

A question asked by many nurse leaders today is how do I prepare myself to become a CEO? First, conduct an honest assessment of your skills and experience. Meet with your CEO and express your desire to move into a broader leadership role. Talk with them about their role and the skills most needed to be successful. Then seek learning opportunities to strengthen your knowledge of important areas such as finance, legislative issues in healthcare, and organizational development. 

Be open to accepting interim assignments that allow you to develop needed skills. Although new assignments may require you to work outside of your comfort zone, they are very valuable to your growth and demonstrate a willingness to take on new responsibilities. These assignments allow others to see your leadership capabilities through a different lens and may lead to other opportunities in the future. 

Consider serving in a COO role. Some organizations now combine CNO and COO roles into one. Many COOs demonstrate the ability to lead the operations of a hospital or health system and in doing so work closely with the CEO. This experience and exposure often lead to promotional opportunities to the CEO role. 

Above all, be confident in your ability to lead. As a nurse you possess a critically important skill of caring for and leading people. This skill is essential to lead healthcare today. 

1. Odei BC, Seldon C, Fernandez M, et al. Representation of Women in the Leadership Structure of the US Health Care System. JAMA Network Open . 2021;4(11): e2136358. 

2. US Bureau of Labor Statistics. Accessed July 30, 2023. https://www.bls.gov/cps/cpaat1.1.htm 

3. Srivastava C, Kashmiri S, Mahajan V. Customer orientation and financial performance: Women in top management teams matter! Journal of Marketing 2023;87(2):190-209. DOI:10.1177/00222429221120419 

4. Survey: Workforce Challenges Cited by CEOs a Top Issue Confronting Hospitals in 2022. Accessed July 30, 2023. https://www.ache.org/about-ache/news-and-awards/news-releases/survey-workforce-challenges-cited-by-ceos-as-top-issue-confronting-hospitals-in-2022 

5. Aiken LH, Lasater KB, Sloane DM, Pogue CA, Fitzpatrick KE, et al. Physician and nurse well-being and preferred interventions to address burnout in hospital practice. JAMA Health Forum . 2023;4(7): e231809.doi:10.1001/jamahealthforum.2023.1809 

6. C-Suite Cheat Sheet. Accessed July 30, 2023. https://sponsor.aha.org/resources/ceo-cheat-sheet 

Return to College of Nursing Winter 23/24 Newsletter

IMAGES

  1. WorkWeek® 7-Day Job Assignment, Duty Schedule

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  2. What is Work Assignment?

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  3. Employee Task List Template

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    April 10, 1991 China has tightened control over the lives of new university graduates by recentralizing the job-assignment system. The change, beginning with the class of 1991, reflects a...

  20. Jointly Optimizing Job Assignment and Resource Partitioning for

    JointOPT uses a local search based algorithm to find the near optimal job assignment configuration, and uses a deep reinforcement learning (DRL) based approach to dynamically partition the shared resources among the colocated jobs. In order to reduce the interaction overhead with real systems, it leverages deep learning to estimate job ...

  21. Job Assignment Problem using Branch And Bound

    Solution 1: Brute Force. We generate n! possible job assignments and for each such assignment, we compute its total cost and return the less expensive assignment. Since the solution is a permutation of the n jobs, its complexity is O (n!). Solution 2: Hungarian Algorithm. The optimal assignment can be found using the Hungarian algorithm.

  22. Are you concerned about the coming new job assignment system ...

    Sure, changing the jobs would fix that, but it'd be easier to change the priority of a job than to remove that job from lots of dwarves, and then add it back to them after. So yea, it's fine to have automatic job assignment as an option, but it's quite important that we still retain control over jobs.

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  25. A call for more nurse leaders in the c-suite

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