Wiki Task List

This is a page detailing all of the current wiki editing, creating, reformatting, or overhauling tasks/projects currently in progress or completed. If you would like to contribute to the wiki, start here! Please also read the  Style Guide !



wiki task list


Tasks List Overview

Task List is a feature of Epicflow that optimizes the work on multiple projects by prioritizing tasks across them. 

It brings high priority tasks to the top showing if the deadlines are met or indicating the task’s delay by the number of days. Task List  allows you to see if your team members can meet the deadline and what tasks require special attention.

wiki task list

Screen #1 – Tasks List

Each proactive team member should work with the most prioritized task in their list. It shows the most constrained and crucial one for the whole project flow.

Task Priority Essence

Task priority calculated based on the amount of Remaining work and the time left for task completion until the next milestone in accordance with the Top Critical Chain where this task belongs to.

The highest priority in the Task List tells you about the feasibility (delivery) of the task.

wiki task list

Screen #2 – Task Priorities

Priorities are with means of numbers from zero to one hundred and more. The following numbers will help you instantly get information about the projects that require closer attention.

0 – 50 indicate that you’ll most likely deliver the project on time according to your plan

80 implies that your project still has a 20% buffer, so you’ll most likely meet the deadline

100 shows that you will deliver the project on time, but you don’t have a buffer for it, so on-time delivery is possible only if you don’t depart from the plan

101 means there’s one day delay, so you won’t be able to deliver the project on time even if you follow the plan

> 100  shows how many days your project gets delayed. Each additional point indicates a day in the project delay.

By hovering over the Task whose Priority is over than 100 Epicflow will display how many days you are late for today. In addition, the chain of tasks contributed to priority is displayed as well in a pop-up message to the right from the cursor.

wiki task list

Screen #3 – Chain of Tasks Affecting the Priority

Task List Elements

This part contains a general description of elements and actions that can be performed at the Task List page. However, this list is incomplete, so refer to the corresponding Wiki article for details.

wiki task list

Screen #4 – Task List – Adding New Columns  

The grey columns on the picture above (Task Priority, Project Name, Task Name, Stage etc.) are displayed by default, so you cannot hide them.

wiki task list

Screen #5– Task List – Exporting Tasks to CSV  

wiki task list

Screen #6 – Task List – Change Group for the Task

wiki task list

Screen #6 – Task List – Adding a Resource to the Task

“Esc” or a click anywhere at the page will cancel the change Resource action. Instead of any particular Resource assignment, a user can select the “anyone” option from the appeared drop-down list. It means that someone available from the specified Resource Group is defined to carry out the task.

wiki task list

Screen #6 – Task List – Assigning to Multiple Tasks

wiki task list

Screen #7 – Task List – Removing Resources

You can filter the task list accordingly using the Stage dropdown.

The search result may differ on filtering approach for Resource group field

If you use the drop-down list below the input field, tasks will be filtered by the resource name, including the group that the resource is in. Another way to filter is manual input. In this case, only those tasks that are assigned directly to this resource will be shown.

*  You can name the Custom fields according to your needs at the system configuration side. Please communicate to Functional Application Manager with such a request.

If Epicflow is integrated with Jira, you’ll see the link right to the task name that will redirect you to the task in Jira.

For MS Project or CSV integration, you also can use a hyperlink if it’s defined by you.

You’ll see  an additional icon before the name of the task for  the Budget tasks.

Epicflow also provides an opportunity to customize the Task List page by replacing and resizing the columns.

To this end, select or hide different columns to have them represented or placed in a certain order or resizing them accordingly.

Screen #8 – Task List –  Adjusting the  View 

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wiki task list

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Zim - A Desktop Wiki

Getting things done.

The GTD methodology is a specific system for maintaining ToDo Lists . It is coined in the like named book by David Allen. It's main philosophy is that you need to capture all loose ends on a list in order to give you peace of mind because you do not have to keep them in your head all the time. This only works if you are diciplined in reviewing your lists and have them accessible so you always know what the next thing is that you can do given the time and tools available at a certain moment.

For those not familiar with the book either read it or check any of the numerous websites discussing it or the Wikipedia article .

As the book only describes the methodology it leaves room to the user how to implement it and what tools to use. You can do it using some software task manager but also just using paper and pencil. There are many software tools designed specifically for the GTD workflow, but zim is not one of them. However the advantage of using a more generic editor like zim is that it is easier to adapt to how you want to do things. The downside can be that you need a bit more discipline compared to using a tool that enforces the GTD way of working.

The basic workflow consists of the following steps:

For clarifying and organizing, the book advises a flowchart which looks more or less like this:

wiki task list

Using the Tasklist plugin for GTD

The Task List plugin can be used to track open actions across the pages of a notebook. This makes it easy to organize actions by context even if they are not written down all on the same page. You can create actions anywhere by using checkboxes and use the plugin to see an overview.

The plugin has a specific preference for showing GTD style lists for "Inbox", "Next actions" and "Projects". See the plugin documentation for more details.

Be aware that not all lists need to be checkbox lists that show up in the tasklist. For example, if you have regular meetings with specific people, you could just have a separate page for these and add new items to discuss on the top. At the meeting you open the page to write down the minutes and check the items you want to discuss. No need to have these show up in your "next actions" list.

Similarly all kind of "tickler" lists can maintained in separate pages without making them actions. As long as you review them on a regular basis. Examples could be pages like "Borrowed items" "Books to read" etc. etc. No need to have these show up in your next actions lists unless there is something to do on the short time like "bring back ... to ... before ..." or "buy ... @bookstore ".

Using the Journal plugin for GTD

Although the GTD system does not really use a journal - just a calendar - a daily journal can very well be used to capture tasks. One way of working is to use a weekly journal to capture tasks that pop up during the week and that do not belong to any specific projects. The Plugins:Journal plugin can be used to setup a notebook section with daily or weekly pages. You might also to start the habit of doing a weekly review and check all open tasks from the past week. See also the page on how to use zim for a Daily Journal .

How to organize a Zim notebook for GTD

To organize a notebook for running a GTD style system, you may consider creating the following pages or sections:

Tasks can be defined anywhere in the notebook and managed with the tasklist plugin, but open tasks should normally only be found in the "Inbox" and "Projects" pages. The tasklist plugin can be configured to ignore sections like "SomeDay" or "Archive" in case there are still open tasks there.

You can setup the " Inbox " page as the home page of the notebook (see properties ) to have a quick link to it with <Alt><Home> or using the "home" button in the toolbar. You can also use the Quick Note plugin to capture stuff here.

The " ToDo " page contains actions that are clarified and no longer belong in the Inbox but also do not belong to a specific project. An alternative is to use a journal page for this and track these e.g. per week. In that style, the journal might also double as an Inbox but both can be used as well.

The " Projects " section is reserved for larger projects that need there own page or even a whole sub-section including their own reference material or e.g. a record of meetings. If you want to keep overview of projects that are started and projects that are still "incubating" a " SomeDay " section can be used to park future projects.

The " Notes " section can be used to store all material that you may need to do your work, but is not related to a particular project.

The " Review " page can be used to keep bullet lists (not action lists) of things that are not actionable (yet) but need to be checked during your weekly review. This may include re-curring chores that you might need to plan or attention areas. This is sometime also referred to as a "tickler file". This can actually be a section with sub-pages if you keep multiple of these lists.

What is a "Project" ?

When talking about "projects" there can be some confusion. In a business context people think about projects as part of the formal organization of the company with their own budget, project lead etc. At home a "project" is usually something big like a renovation or other DIY undertaking. However in the GTD context a project is any activity that can be split in multiple actions. So even relative small planning activities generate a "project". For example finishing a document may require setting up a few meetings and requesting specific information apart from the actual writing and thus becomes a "project".

In a Zim notebook you can track projects with their own page or notebook section, but this is only needed for "large" projects that also generate a lot of notes and attachment. A small project of just a few tasks can be represented as a checkbox list with a parent tasks (the "project") and sub-tasks (the actions).

It helps to think of projects as outcomes or responsibilities with the actions reflecting steps to take towards the outcome. If an action does not have a verb changes are it is really a project.

How to do the weekly review

For the weekly review you just need to go over all relevant lists. The hard part is to set apart time and be disciplined in doing this.

The lists to consider:

This website was written in Zim !

New updates and improvements to Outline. Follow us on twitter to find out when features are released.

Task lists and improved history

task list

You've been able to create a task list or a checkbox list in Outline for a while, but this week brings a nice improvement - we added task summaries so you can see how many tasks a doc contains and how many are completed without even opening it!

This is great for simple checklists such as new employee onboarding or a release checklist that you wouldn't neccesarily put in an issue tracker. You can also create repetitive task lists in templates.

Document history improvements

The history sidebar was rebuilt to shows more than just edits, it now also includes archive, delete, publish, moves, and other events that happen during the document's lifetime.

You can find the new sidebar by clicking on the last edited timestamp or under "History" in the document menu.

document history

Other fixes and improvements


  1. » task list by id-0-43 Valley Soaring Association

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  2. 10 Minute Tasks

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  3. File:QuestItemRequirements.png

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  4. Equipment/instruction/FL Task list With Operation long text LSMW

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  5. Task list

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  6. ++ 50 ++ eft search mission task 276109-Eft search mission task

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  1. Ranking Task started 1

  2. Tasklist D Part 1

  3. Task Completed


  5. Creating a new Tasklist

  6. A task list is just a list. It’s not actually a plan. It’s time to start planning productively!


  1. Wikipedia:To-do list

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  2. Wikipedia:Task Center

    Maintenance ; Categorization · Help put pages into their proper categories. · WP:Categorization ; Copy editing · Help keep Wikipedia articles clear, clean, and easy

  3. tasklist

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  4. Wiki Task List

    This is a page detailing all of the current wiki editing, creating, reformatting, or overhauling tasks/projects currently in progress or completed.

  5. Keep a to-do list

    You can keep a dynamically-updateable task list on a wiki page. Note that the task list is edited in regular page-viewing mode, not in page-editing mode.

  6. Tasks List Overview

    Task List is a feature of Epicflow that optimizes the work on multiple projects by prioritizing tasks across them.

  7. Wiki function 'Task List'

    In the wiki function you have the option in add a 'Task List' but when you create items with that tag, the items display with a check box but

  8. Task List plugin

    Zim - A Desktop Wiki. Task List. The Task List plugin adds a dialog that lists open items across all pages of the current notebook.

  9. Getting Things Done

    Using the Tasklist plugin for GTD ... The Task List plugin can be used to track open actions across the pages of a notebook. This makes it easy to organize

  10. Task lists and improved history

    Task lists. You've been able to create a task list or a checkbox list in Outline for a while, but this week brings a nice improvement - we