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How would you record a presentation along with audio in Teams?

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• Microsoft Agent |

Hi MaryFischer-Tracy,

Regarding "But I don't want it to be live", may I confirm whether you mean that you only want to record the presentation along with audio without start a Team meeting with other team members? 

If so, the answer is yes, to doing so, please kindly do as following steps:

(1) In Microsoft Teams, go to Calendar tab and click the button "Meet now" to start a meeting without invite any participant.

(2) Click “ More actions ” from the meeting control bar and click “ Start recording" , see below picture:

(4) When finishing the presentation, click “ More actions ” and click " Stop recording ".

It might take some time to process the recording, when it done, you can find the recording directly from the Chat tab. And to post it to the group on teams, click the “ More options ” button next to the recording and click the option “ Get link ”, then you can copy and paste the link to any team you want to share, or you can click Share to make this recording available to everyone in your organization: 

For your reference: 

• Record a meeting in Teams
• Play and share a meeting recording in Teams

Please feel free to correct me if I misunderstood your concerns or let me know if there is anything unclear, I will glad to help you further.

Best regards,

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How to Record a Presentation on Teams? 7 Steps Guide

Using Microsoft Teams makes it simple to record a group presentation. This tutorial will show you how to use Microsoft Teams’ video call feature to record a narrated presentation. We may screen share and record our desktop and anything visible on it, including PowerPoint slides, using the video call feature. Let’s dive into the deep of the web to learn how to do so. 

A Step-By-Step Guide on How to Record Presentations on Microsoft Teams

These are the procedures we must take in order to record a presentation on Microsoft Teams. Step 01 We first need to start a teams meeting. To do open Microsoft Teams and start a new meeting by clicking on the “Calendar” tab, then “New meeting” to schedule a meeting or “Meet now” to start an instant meeting.

The user interface of Microsoft Teams on Windows 11

Include the attendees we want to the meeting. We may skip this step if it’s only a recording and nobody else has to participate.

Once the meeting has begun, select “Share” from the list of available options at the top of the meeting window. Select the window or screen that we wish to exhibit. Open the presentation if we’re giving a PowerPoint or other presentation before selecting “Share.”

Click the “More options” (three dots) in the meeting controls in the top-right corner of the screen after your screen has been shared. Go to the menu and choose “Start recording.” Teams will announce to the group that the recording has begun.

We’ll start out with our presentation as usual. Talk clearly, describe our subject, and use our slides or other tools to navigate. Go return to the “More options” (three dots) option when the presentation is over and select “Stop recording.” The recording will be halted and saved by the teams.

If we were recording a meeting that had other participants present, we may cease the meeting when the recording was finished. The meeting can be ended by clicking the “Hang up” or “Leave” button.

The presentation recording will be kept in Microsoft Teams. Go to Teams’ “Chat” area and search for a message from “Microsoft Teams” that says something like “Your recording is ready.” to access it. To play the recording, open the link in that message. To share a recording with non-attending parties, upload it to a file-sharing service like OneDrive or SharePoint, or download it from Microsoft Stream with permission. Be aware that Microsoft Teams upgrades may modify procedures and available choices. Check your organization settings to ensure you have the necessary rights to record meetings and access recording tools.

Table of Contents

Who Can Start or Stop a Recording?

According to Microsoft, as long as the meeting organizer has their cloud recording policy setting switched on, anybody who matches the following requirements can start or stop a recording, even if the organizer isn’t present. Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.Has recording enabled by an IT admin.Isn’t a guest or from another organization.

Types of userCan start recording?Can stop recording?

Meeting organizerYesYesPerson from the same orgYesYesPerson from another org or companyNoNoGuestNoNoAnonymousNoNo

How to Record a Presentation on Teams Without Showing the Participants?

Microsoft Teams does not come with a built-in option to record a presentation without revealing the attendees as of my most recent version in September 2021. Microsoft Teams records meetings so that you may watch them afterward. The presenter’s video feed is also recorded.

To Conclude

The ability to record presentations on Microsoft Teams is a useful tool for sharing expertise, getting the word out, and expanding your audience. Users who follow the instructions in this report may quickly record and share their presentations on the Microsoft Teams platform. This capability improves cooperation and makes sure that important material may be viewed outside of a live meeting.

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How to Record a Teams Meeting

• December 19, 2023

Microsoft Teams, a popular tool in today’s digital workspace, it’s no wonder you’re curious about how to record a Teams meeting. MS Teams offers a range of features for communication and collaboration. Primarily used for virtual meetings, it’s a platform where teams can chat, share files, and work together no matter where they are. What sets it apart is its simplicity and integration with other Microsoft Office tools, making it a go-to choice for many businesses.

In an era where remote work and digital collaboration are becoming the norm, tools like Microsoft Teams have become essential. The platform’s ability to integrate seamlessly with other Microsoft Office applications enhances its appeal, making it an indispensable tool for businesses of all sizes. In addition to its primary communication functions, Microsoft Teams’ recording feature is great in enhancing accountability and knowledge sharing in a virtual environment.

As you can imagine, recording on Microsoft Teams is a feature that’s incredibly useful for various purposes. Whether you’re looking to capture a key meeting, save a training session, or just keep a record of a discussion, Teams makes it straightforward. This guide will walk you through the steps to record your meetings on Microsoft Teams. It’s a feature that’s handy for revisiting important points, sharing the meeting with those who couldn’t attend, or for future reference. After that, we’ll also introduce you to tl;dv, an alternative solution, and discuss its benefits. Stay tuned to learn how these tools can enhance your virtual meeting experience.

Can you record on Microsoft Teams?

Yes, it’s possible and straightforward to record meetings on Microsoft Teams!

Here’s how to go about it:

• Open Microsoft Teams and navigate to a one-on-one or group chat.
• Use the ‘Record a video clip’ option under the message box.
• Start recording your video or screen. You can pause and resume as needed.
• Once done, review and trim your clip, then send it directly in the chat.  
• Start or join a Teams meeting.
• Use the meeting controls to start recording by selecting ‘More actions’ > ‘Record and transcribe’.
• All participants will be notified that recording has started.
• When finished, stop the recording from the meeting controls. The recording will automatically be saved to SharePoint or OneDrive, accessible for future reference.

Sharing Your Recording

Now that you’ve got your recording, how do you share it?

Once your recording is done, you can easily access and share it:

• For full meeting recordings, find them in the meeting chat or in your SharePoint or OneDrive folder.
• For chat video clips, they’re instantly shared in the chat and can be accessed by chat participants.

When sharing recordings, it’s important to be mindful of the sensitive information they might contain. Microsoft Teams allows you to set permissions for who can view or download the recording. This ensures that confidential information remains secure while still being accessible to authorized personnel. Moreover, organizing these recordings with clear, descriptive titles can save time when searching for specific meeting details later.

How to Record a Presentation on Microsoft Teams

Here’s a simple guide to recording a presentation on Microsoft Teams:

Presentations can be effectively recorded using Microsoft Teams:

• Prepare your presentation in your preferred software.
• Open Teams and start a new meeting.
• Use the ‘Share Screen’ feature to share your presentation.
• Start recording the meeting to capture both your presentation and narration.
• Keep unnecessary tabs or windows closed to maintain focus.
• Once the presentation is done, stop the recording. The video will be saved automatically and can be shared as needed.

After recording, save and share your presentation as needed.

Before starting your recording, ensure that your microphone and camera are properly set up and tested to avoid technical glitches. A good practice is to close any unnecessary applications to prevent distractions and maintain focus on your presentation. Remember, a well-recorded presentation can serve as a valuable resource for training new employees or revisiting complex topics in the future.

Microsoft Teams vs tl;dv

While Microsoft Teams is excellent for straightforward recording needs, tl;dv is more suited for in-depth analysis and management of meeting content. The choice between these tools depends on the specific needs of your organization, such as the level of detail required in meeting documentation or the necessity for advanced features like AI-driven analytics.

Why Choose tl;dv for Recording Microsoft Teams Meetings?

Enhanced Recording Features: tl;dv goes beyond just recording Microsoft Teams meetings by offering advanced features like timestamping key moments and automatic transcription in multiple languages. tl;dv’s timestamping feature is particularly valuable for long meetings, allowing users to jump to the most relevant parts of the recording without having to sift through hours of content. This can be a significant time-saver, especially when reviewing meetings for specific discussions or decisions.

AI-Driven Summaries: Utilizing cutting-edge AI technology, tl;dv provides concise, accurate AI-generated summaries of your meetings. This feature helps in quickly grasping the key points, saving time and enhancing productivity. AI-driven summaries are not just about convenience; they represent a leap in meeting efficiency. By offering concise overviews of lengthy discussions, these summaries enable quick decision-making and ensure that key points are not lost in the sea of information.

Easy Editing and Sharing: With tl;dv, trimming, editing, and sharing your Microsoft Teams recordings becomes more efficient, making it easier to distribute meeting insights. Editing and sharing become a breeze, especially for non-technical users. The intuitive interface allows for quick trimming of recordings, making it easier to share the most pertinent parts of a meeting. This feature is particularly useful for creating training materials or sharing highlights with stakeholders who may not have the time to watch a full meeting.

Seamless Integration: tl;dv integrates smoothly with Microsoft Teams, enhancing its functionality without disrupting your existing workflow. As well as these features opting for a third-party tool like tl;dv for recording Microsoft Teams meetings offers several benefits:

1) Cross-Platform Compatibility:  tl;dv serves as a unified solution for recording and managing meetings across various platforms, ideal for teams utilizing services like Google Meet, Zoom, and Microsoft Teams.

2) Cost-Effective Solution:  Avoid the high costs associated with premium subscriptions for recording features. tl;dv offers an economical alternative with essential functionalities.

3) Data Retention and Accessibility:  Ensure the retention of all your meeting recordings with tl;dv, even if your organization shifts away from Microsoft Teams. This means continued access to valuable data without the need for extra storage space.

4) Scalability and Security:  Designed to scale with your business needs, tl;dv provides secure storage and easy access to recordings, suitable for growing businesses.

Recording on Microsoft Teams Made Easy

Recording on Microsoft Teams is straightforward and ideal for capturing essential meetings, crafting tutorials, or documenting presentations. Its seamless integration with other Microsoft Office tools enhances its functionality, making Microsoft Teams a valuable asset in any business or educational environment.

However, in today’s diverse digital landscape, not everyone uses the same platform for their virtual meetings. This is where tl;dv steps in as a great alternative, especially for those seeking more advanced recording features. 

tl;dv’s enhanced capabilities, including AI-driven summaries, timestamping, and most importantly, its cross-platform compatibility, revolutionize the recording experience. It consolidates recordings and insights from various platforms like Google Meet, Zoom, and Microsoft Teams into one centralized location. 

Why scatter your valuable meeting data across multiple platforms when you can have it all in one place? tl;dv offers a unified, cost-effective, scalable, and secure solution, making it the preferred choice for businesses aiming to streamline their digital meeting management.

Choosing between Microsoft Teams and tl;dv depends on your specific needs. Microsoft Teams excels in simplicity and integration within its ecosystem, while tl;dv shines in providing a comprehensive, flexible solution that caters to a multi-platform environment. By leveraging either of these tools, you ensure that your virtual collaborations are productive and that the insights gained become accessible and valuable long-term resources, centralized for ease of access and management.

Subscribe and stay up to date with the latest tips and news on Meetings, Sales, Customer Success, Productivity, and Work Culture.

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Recording a narrated presentation via Microsoft Teams video call

This guide will explain how to record a narrated presentation via Microsoft Teams, from the video call function. The video call function can be used to screen share and record your desktop and any content displayed on your desktop, such as PowerPoint slides.

Before recording, please ensure you read our ‘ top tips for recording content ‘ guide. This guide is aimed at tutors and clinicians recording learning &  teaching materials using a desktop computer or laptop . It includes some simple tips, such as setting up your equipment and recording environment, to produce the best possible quality for your recordings.

For teaching content delivered via PowerPoint presentations, please use the HYMS template . To ensure content is accessible, please be sure to enter text into the title text boxes on every slide. Click on the link above and enter your HYMS email account details to access the slides. From file choose to download a copy to save your own version on your desktop to edit. Please contact [email protected] if you do not have HYMS log in details and need to be sent the template directly.

Start a video call meeting in Teams

• Start a recording of your presentation / present your content

Access and download a recording

Share your recording with the learning enhancement and support team, upload your recording directly to echo360.

Recording content is possible for HYMS Office 365 account holders with access to HYMS Microsoft Teams, and users who have other Office 365 accounts and full associated access to other versions of Microsoft Teams.

Guest level access does not give access to the full functionality required to record content. However, it is possible during a video call meeting to record a guest’s desktop view on their behalf. Please contact the Learning Enhancement and Support team at [email protected] to arrange a video call where we record content on your behalf. The following guidance will still be of use in terms of preparing your presentation and joining a call. Please also see our other pages related to guest access to a Teams video call and guest member access to a Team; creating video meetings in Microsoft Teams and adding an external guest to a HYMS Microsoft Team  

From a browser, only Google Chrome or the latest version of Microsoft Edge will allow screen sharing. Mac users may be prompted to change privacy settings to screen share, and window sharing isn’t available for Linux users.

• Click on join now when you are ready to start.

Start a recording of your presentation

It is strongly advised to complete the following steps with a test recording of a few minutes duration to check you are happy with the recorded view of your content and the sound quality.

If you make a significant mistake, start the narration of a particular segment / slide from the beginning again, whilst keeping the recording going. Make a note of when it happened. It is possible to trim the start and end of a recording and also cut out an unwanted segment / slide narration. It is not possible to easily cut out many minor mistakes in a flow of uninterrupted speech. If you make many mistakes, the easiest thing to do is to start a new recording.

• Navigate to your desktop and open your PowerPoint slides or other content you wish to narrate over (for example an image, a Word document, a website in your browser).
• Navigate back to the Teams video call you have started.

Choose from the listed options to share:

• your desktop (useful if you want to share views of multiple items you are accessing – browser windows, your desktop, and files etc,.)
• a browser window only (useful for sharing a view on one item you are accessing – a browser window, a file you have open etc,.)
• a PowerPoint file only

It is preferable to share a view of a PowerPoint file that is open on your desktop. If you share and display a PowerPoint file in Teams, the image may be slightly compressed or framed by additional content in Teams.

Present your content

• If you are presenting only slides, navigate to your PowerPoint slides on your desktop and open slide show view.
• You can now present your slides and narrate over the content.Your voice and the slide show view of your slides will be recorded, as well as either your image in the right-hand corner or your initials / profile picture.

• To stop recording, navigate back to the meeting tool bar and select stop recording .

As soon as you select record, you will be recording everything you are sharing. Please ensure you have checked there is nothing you have open / displayed that you do not want in a recording.

In chat in Teams, you will see the ‘meeting’ listed that you set up above with a notification that a recording is now ready. This may take a while to appear. If someone set this up on your behalf because you are a guest, they will see this notification in their chat history. They can download and share content with you if required.

These recordings will be available in Teams channels / meeting chats (shortly after the meeting ends) for 21 days. After 21 days, the meeting recordings will be deleted.  It is important to download content as soon as possible. Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

You can notify the Learning Enhancement and Support team that you have made a recording at [email protected] . We will then be able to transfer your recording to the Echo360 platform and share your content in Blackboard, as required.

One method of sharing your recording with us is to upload it to OneDrive.

• Log in to your HYMS Office 365 account and navigate to OneDrive. Please see our help pages at the following links; access your HYMS email via a Web Browser and sharing OneDrive and Microsoft Teams files .

HYMS staff with the required level of access to Echo360, can also upload content directly to Echo360.

• Log in to the Echo360 online platform.
• Log in with your HYMS details in the format [email protected] + HYMS password. Then log in with your username (hyxxxx) + HYMS password.

• Select upload media and upload your recording .

• You can share your content to an Echo360 course area, then create a link to it in Blackboard. Please also see the following help page regarding linking content on Blackboard; adding an Echo360 video to Blackboard

Please contact the Learning Enhancement and Support team at [email protected] if you require further support in linking content to Blackboard.

Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

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How to record a Microsoft Teams meeting: 5 easy ways

Microsoft Teams is a collaboration tool that helps people from different locations work together. It includes features like chat, video calls, and various collaboration tools, like file sharing and messaging.

But if you’re setting up regular planning meetings to talk about timelines, milestones, and strategies, arranging a time when everyone is on duty and available to meet is virtually impossible.

Fortunately, recording Teams meetings allows people to catch up on discussions at a time that suits them, giving businesses and their people greater flexibility. But how easy is it to record a Teams meetings? And do you need special video recording software ?

This step-by-step guide explains five easy ways to make a Microsoft Teams recording, no matter which device you use.

Can you record a Teams meeting?

Yes, you can record a Microsoft Teams meeting, but the process changes slightly depending on your Teams version and device. The recording captures audio , video, and screen-sharing activity to be securely shared across your organization. 

Because Microsoft Teams is designed to be user-friendly, the recording feature is straightforward. Still, there are some basics to keep in mind when recording a video or Teams meeting. 

Who can record a Teams meeting?

The person scheduling and organizing the Teams meeting usually has the default ability to record. The capacity to record audio and meetings may also be controlled by settings and permissions managed by your organization's IT admin.

In Microsoft Teams, recording a meeting is available to users with the necessary permissions. Regardless, it’s important to be upfront about when you are recording a meeting. Being transparent about aspects like privacy and security builds trust in the workplace. When employees are confident about their privacy, morale and job satisfaction go up.

Plus, following privacy rules is essential for obeying the law and creating a safe setting. Strict data protection laws, such as GDPR in the EU or CCPA in the US , make sure responsible handling of personal information, preventing legal issues and instilling confidence.

5 ways to record Teams meetings

Microsoft Teams is designed to be accessible on various devices, including computers (Windows and Mac), smartphones (iOS and Android), and web browsers.

To record a Teams meeting, visit the Microsoft Teams website and sign up for free. The free version has unlimited group meetings for up to one hour, with up to 100 meeting participants. 

Alternatively, Microsoft has three business plans to choose from, each tailored to meet your specific needs and includes other applications, such as PowerPoint, OneDrive and Excel.

If you already have a Microsoft account, you can log in then: 

• In Windows, click Start, then Microsoft Teams
• On Mac, go to the Applications folder and click Microsoft Teams
• On the web, go to Microsoft Teams

When prompted, click Continue when you see the Welcome To Teams message.

1. How to record a Microsoft Teams meeting with the built-in option (Windows)

If you’re using Windows, recording a Teams meeting is straightforward. You don’t need any additional add-ons or extensions to record a session. 

The recording saves audio, video, and screen sharing for secure sharing within your organization. However, it won't capture whiteboards and notes or include embedded videos or animations in PowerPoint Live presentations.

Step 1: Start or join a Teams Meeting

Begin by starting a new Teams meeting or joining an existing one. There are many ways to do that, either by an app or the web, by invitation link, from your calendar, or by channel. 

If you can't use the app or the web, some meetings let you call in using a phone number. Just enter the phone number and conference ID the organizer sent to access the session. 

Step 2: Start recording

Once you’re in the Teams meeting, go to the controls by selecting the “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording." This will also turn on live transcriptions .

Step 3: Notification to participants

As soon as the recording begins, everyone receives a notification. The video is instantly stored in the cloud, specifically in Microsoft Streams. This allows you and the participants to access it immediately after, regardless of location. 

Step 4: Stop recording

At the end of the Teams meeting, stop recording by going back to the "More actions" menu and selecting "Stop recording." Ending the meeting also stops the recording.

2. How to record a Microsoft Teams on Mac

Use the built-in tool QuickTime to record Microsoft Teams meetings on your Mac.

Just like joining a Teams meeting on Windows, find the meeting in your Teams calendar. Click "Join" to enter the meeting. Alternatively, you'll receive a notification to join if someone initiates the meeting. 

To join using an ID, navigate to your Teams Calendar, choose "Join with an ID," then enter the meeting ID and passcode.

Step 2. Start recording

Once you have clicked “Join”, open QuickTime Player. On the top, select File and click New Screen Recording.

Click the drop-down menu next to the “Record” button and select your microphone. Click the “Record” button to begin recording your screen. 

Step 3. Inform participants    

QuickTime Player itself does not provide a built-in feature to notify participants when a recording starts or stops. In this case, let everyone know that you’re recording the session. Talk to everyone before recording, and get their okay, especially if you're recording things they might want to keep private.

Step 4. Stop recording

To stop the recording, press Command + Control + Esc on your keyboard or click the “Stop” button in the QuickTime Player app by clicking the square circle icon at the top of your screen. The recorded meeting will pop up and you can click on the session to play it instantly.

3. How to record a Teams meeting on mobile (iPhone and Android)

If the internet is slow or not reliable in certain places, using a phone to record a video or Teams meeting might be a better choice than depending on features that need a fast and stable internet connection.

To access and record a Teams meeting on a mobile, download and install the Microsoft Teams app from the App or Google Play Store.

Step 1. Start or join a Teams Meeting

If you already have a Microsoft account, sign in or register for a new account. If prompted, allow the app to use your mic and camera.

Either find the meeting you want to record in the calendar at the bottom of the screen, or start an instant meeting by clicking “Meet” in the top right corner.

Choose Join as a guest or depending on your preference, type your name and tap Join meeting.

Similar to recording a Teams meeting on a desktop, go to the meeting controls by selecting “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording.”

Step 3. Inform participants

Teams display a noticeable icon in the meeting window or control bar to let participants know that the meeting is being recorded.

To finish the recording, return to the "More actions" menu and choose "Stop recording." Alternatively, stopping the meeting halts the recording as well.

The recorded video can be saved to your device or a cloud storage service, depending on your preferences and the app’s capabilities.

4. How to record a Microsoft Teams meeting with Descript

Descript is the best all-purpose video recording software and a complete tool for editing videos and audio. It comes with features like screen recording, transcription, publishing, and exporting for online meetings. You can use its online screen recorder to record videos on a computer, and then edit, save, export, and publish—all in one place.

So while Microsoft Teams has basic recording features, it may not have all the options you want in a recording tool—for example, recording whiteboards and making you look and sound your best.

Start by signing up for a free or paid subscription (depending on your needs) by visiting Descript.com .

Join the Teams meeting by clicking on your email invitation, Teams calendar, meeting room, or as a Guest (if you don’t have an existing Teams account).

Step 2. Choose recording preferences

There are two ways you can record Teams meetings using Descript: audio-only recording or screen recording. As a third-party tool, you can screen record on Windows or Mac with Descript.  

Step 3. Start recording

To use Descript, choose Quick Recorder from your Windows system tray or Mac menu bar. This allows you to record quickly without the need to find additional apps on your desktop or mobile device.

Alternatively, Click settings, then “Start/stop recording”.

Step 4. Edit recording

Descript’s screen recording software makes capturing Teams meetings easy, with the added benefit of a backspace key feature for quick edits. 

As you’re recording your screen, Descript creates an instant transcript from it, so you can polish the audio and video later. With a single click, you can remove filler words like "um," "uh," and "like.” You can also add titles, overlays , transitions , music, and effects with our full suite of video editing tools.

With Studio Sound , you can even clean up your audio and make it sound super professional, even if it was recorded on your mom’s couch at 11 PM. 

5. How to record a Microsoft Teams meeting with OBS Studio

To record and save your Microsoft Teams meetings, you can use OBS. OBS is a free, open-source, and cross-platform application for screencasting and streaming.

Download and install OBS Studio. Then launch the software on your desktop or mobile device.

Step 1: Join the Teams meeting

Create a New Scene by clicking on the "+" icon in the "Scenes" box. Next, add a Display Capture Source by clicking on the "+" icon in the "Sources" box and choose "Display Capture." Select the display or screen where your Microsoft Teams meeting will be.

You can resize or crop the display capture to focus on the Microsoft Teams meeting window.

Step 2: Record the meeting

The OBS controls panel allows you to start recording. Click on the "Start Recording" button in OBS Studio when you're ready to begin recording the Teams meeting.

Click on the "Stop Recording" button when the Teams meeting ends.

Step 3: Access the recording

OBS Studio will save the recording to the specified location on your computer. Send the recording to keep team members informed and view the session they missed. 

Thousands of video creators already rely on Descript for high quality screen capture and video editing. If you’re ready to join them, take a tour of Descript today .

Teams meeting recording FAQs

Why can't i record my teams meeting.

Find out if you have the necessary permissions to record meetings. The meeting organizer may have disabled recording for the session. Confirm with the organizer or check the meeting settings for any specific restrictions, then check for any technical issues with your device's camera, microphone, or internet connection, which can affect the recording feature. 

Why is my recording option not available in Teams?

After the meeting ends, the recording is processed, and a link to the recording is usually made available. This link can be found in the meeting chat, in the Teams "Recordings" tab, or in a shared location like SharePoint or OneDrive.

What’s the best way to record Microsoft Teams meetings?

The standard way to record Microsoft Teams meetings involves using the built-in recording feature. However, apps like Descript can record Teams sessions and give you additional functionality, such as transcribing as you record a screen and fixing audio mistakes by typing.

Do you need consent to record a Teams meeting?

Yes, obtaining consent before recording a Microsoft Teams meeting is generally advisable and often legally required. Recording without everyone's agreement may break privacy laws.

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How to record a PowerPoint Presentation in Microsoft Teams

Users can practise their presentations before the meeting using Microsoft's PowerPoint recording studio. Before the teams call, users may use this to improve their delivery and even pinpoint the areas where they need to make improvements. It is easy to Record a PowerPoint Presentation in Microsoft Teams by going into the record option available in the Teams application. Recording helps you see the presentation later and decide on its faults. Moreover, you can praise somebody in Microsoft Teams for their presentations.

Record a PowerPoint Presentation in Microsoft Teams.

Step 1: Open the Microsoft Teams App: Firstly, go into Microsoft Teams application.

• If you don't have that application, please download it from the Playstore.
• You need to have a stable internet connection to run that application.

Step 2: When PPT is presenting: Secondly, join the meeting where the presentation is running. You have to join it with the link.

• Press Join button to join the meeting.
• At the bottom of your screen you will see many options as features which you can use while observing the presentation.

Step 3: Tap on the 3 Dots: Moreover, you have to tap on three dots.

• The dots option is at the bottom of your screen.
• See the red arrow in the given image indicating the dots option.

Step 4: Tap on Start Recording: Finally, after tapping on three dots a new interface will come out. Then, press the recording option.

• You can locate recording option at first.
• Prefer the below image as a guidance.

In the above section, some easy steps are mentioned through which you can record a PowerPoint Presentation in Microsoft Teams. Moreover, let's look at some related FAQs.

Can I capture an audio version of a PowerPoint presentation?

The ability to record audio narration and export it as a video is provided by Microsoft PowerPoint. Instead of recording audio in a single continuous file, PowerPoint records audio slide-by-slide, making it simple for producers to re-record a slide if they make a mistake or need to make a change later. Moreover, you can send voice note in Microsoft Teams.

Why am I unable to record on Teams?

You probably don't have an appropriate Office account or the necessary permissions if you can't record on Teams. You must have one of the Office 365 Enterprise E1, E3, E5, A1, A3, A5, M365 Business, Business Premium, or Business Essentials accounts in order to record on Teams. Lastly, you change screen sharing settings in Microsoft Teams.

Why doesn't the record button appear in Teams?

Within Teams, recording is not always available. Only while you are in a meeting can you choose to record. If "Start recording" is disabled, you must fill out a brief form to obtain authorization before you can record in Teams.

How much time can you record using Teams?

1 GB or 4 hours. The recording will cease and automatically restart when this threshold is reached. Microsoft advises utilising the most recent version of Teams desktop client or Teams mobile clients for the greatest experience in large meetings, webinars, and live events.

What occurs if I quit Teams in the middle of a recording?

Once everyone has left the meeting, the recording ends immediately. The meeting recording automatically terminates after four hours if someone forgets to leave.

Thus, these are some of the FAQs you need to know while recording a PowerPoint Presentation in Microsoft Teams. Feel free to give a feedback.

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How To Record On Microsoft Teams: Step-By-Step Guide

This guide provides a step-by-step walkthrough on how to use this key feature effectively.

In the digital age, maintaining effective communication and collaboration within teams, especially remote teams, has become critical. One tool that has proven invaluable for this is Microsoft Teams, a versatile platform that facilitates virtual meetings, chats, and collaborative work.

An important feature of Microsoft Teams is the ability to record meetings. This functionality allows for detailed documentation of meetings, the ability to revisit important discussions, and the opportunity for those who missed the meeting to catch up.

Understanding how to record meetings in Microsoft Teams is a skill that can greatly enhance productivity and ensure that no crucial information is lost or overlooked. This guide provides a step-by-step walkthrough on how to use this key feature effectively.

How To Record On Microsoft Teams 🙂

Frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

Start the Meeting

Access the Calendar : On the main interface of Microsoft Teams, you'll see a vertical sidebar on the left side of your screen. One of the options on this sidebar will be the 'Calendar' tab. Click on this tab to view your Teams calendar, which displays your scheduled meetings and allows you to schedule new ones.

Schedule a New Meeting : Once you're in the 'Calendar' tab, locate the 'New Meeting' button situated at the top right corner of the screen. Clicking on this button will open up a new meeting form.

Fill in the Meeting Details : In the new meeting form, you'll need to fill in various details about your upcoming meeting. This will include the title of the meeting, the date and time, and the duration. You'll also have the option to set a recurrence if this will be a regular meeting, as well as add a location and any necessary details in the 'Details' box.

Add Participants : In the 'Add required attendees' field, type the names or email addresses of the people you want to invite to the meeting. As you type, Teams will suggest matches based on your contacts. You can click on a suggested match to add them to the invitees. If someone isn't in your contacts, you can add them by typing in their full email address.

Join the Meeting : When it's time for your meeting, you'll need to return to the 'Calendar' tab in Microsoft Teams. Your scheduled meetings will be displayed there, and you can find the one you need to join. Click on the meeting entry in the calendar, and a detailed view of the meeting will open up. Here you'll find a 'Join' button at the top right corner of the detailed view. Click 'Join' to start the meeting.

Initiate the Recording

Access More Options : During a meeting in Microsoft Teams, you will see a series of controls that allow you to manage the meeting. These controls are typically situated at the top of your meeting interface, although their exact location can vary slightly depending on your version of Teams.

Among these controls, you will find the 'More options' button. The 'More options' button is represented by three horizontally aligned dots, sometimes referred to as an "ellipsis" icon. The horizontal arrangement of the dots differentiates this button from other controls, which are typically represented by different symbols.

To access more functionalities, you need to interact with this button. Position your cursor over the 'More options' button and perform a left-click with your mouse (or a single tap if you are using a touch screen device). This action will cause a dropdown menu to appear, listing additional functions that you can perform during the meeting, including the 'Start recording' and 'Stop recording' options.

This 'More options' button is a key part of navigating the Microsoft Teams meeting interface as it houses some of the more advanced or less frequently used features, such as the ability to record your meetings.

Start Recording : Upon clicking the 'More options' button in your meeting controls, a dropdown menu with a variety of settings and additional features will appear.

This menu allows you to further customize your meeting or access more advanced controls. Among these options is the 'Start recording' function, which you will need to select to begin recording your meeting.

As soon as you initiate the recording process, Microsoft Teams will automatically notify all meeting participants that a recording has started. This notification ensures transparency and serves as a reminder to all participants that their audio and video input, as well as shared screens, are being recorded.

However, it's important to note that relying solely on this automatic notification might not be enough. It's good practice, and in some cases legally required, to obtain clear and explicit consent from all participants before recording a meeting. Always make sure that everyone in the meeting is not just aware, but also comfortable with the meeting being recorded.

Consider reminding everyone at the start of the meeting and ensuring that they understand what the recording will be used for, and who will have access to it afterward.

Stop the Recording

Access More Options Again : While you are in your Microsoft Teams meeting, look towards the top of your screen where you will find a menu bar. This menu bar, also referred to as the meeting controls, contains various icons for managing your meeting. Among these icons, you'll see an option labeled 'More options', represented by three horizontally aligned dots.

Hover your mouse over these controls, as they might disappear when you're not interacting with them, to keep them visible. Move your cursor to the 'More options' button and click on it to reveal a dropdown menu with additional meeting settings and functions.

Stop Recording : Navigate your mouse to the 'More options' button, visually represented by three horizontally aligned dots, located in the meeting controls at the top of your Microsoft Teams meeting interface.

When you click on this button, a dropdown menu will appear. Among the various options, you will find 'Stop recording'. Proceed to click on 'Stop recording'.

As soon as you select 'Stop recording', Microsoft Teams will initiate a safeguard to ensure that the recording isn't stopped accidentally. This comes in the form of a confirmation window that will appear on your screen.

This window will display a message, typically something along the lines of "Are you sure you want to stop the recording?" It's Microsoft Teams' way of double-checking your intention to cease recording the meeting at this point.

Within the confirmation window, you'll usually have two options - 'Confirm' and 'Cancel'. If you are indeed ready to stop recording, you'll need to click 'Confirm' or 'Yes'. If you clicked 'Stop recording' in error or have changed your mind, selecting 'Cancel' or 'No' will close the confirmation window and the recording will continue uninterrupted.

Processing :After you've chosen to stop the recording and confirmed your decision in the ensuing prompt, Microsoft Teams initiates the processing of your recorded meeting. This processing phase involves the conversion and compression of the raw recorded data into a viewable and shareable format. The length of this processing period can vary depending on several factors.

One of the most significant determinants of processing time is the duration of your recording. Simply put, longer meetings will generally take more time to process than shorter ones. This is because longer recordings generate more data that needs to be converted and compressed.

It's important to note that while processing time is typically correlated with the length of the recording, other factors such as server load and network speed can also influence how quickly your recording is processed.

Once the processing phase is complete, your recording is automatically saved to Microsoft Stream. Microsoft Stream is a secure video service that's integrated into Microsoft 365, offering a place where all your Teams meeting recordings get stored by default.

Here, you can view the recording directly within the platform. Moreover, the recording can also be downloaded to your local device or shared with others as needed.

Notification : Once the meeting recording has been processed and is ready to view, both the meeting organizer and those who were invited to the meeting will receive a notification in their Microsoft Teams chat. This notification serves as an alert that the recorded meeting is now available to watch.

This notification appears in the form of a message from Microsoft Teams in the chat associated with the meeting. The message will include a link to the recording.

By clicking on this link, users can directly access and view the recording in Microsoft Stream, Microsoft's video-sharing service integrated with Teams. Additionally, the notification message also includes options to share the recording with others, add it to a playlist, or download the recorded video for offline viewing.

In addition to the in-app notification, Microsoft Teams also sends an email to the organizer's linked email address providing information about the recording's availability.

This email contains a direct link to the recording and further instructions for managing the recording in Microsoft Stream, such as changing permissions or editing the video's details.

Please be aware that the availability of the recording might take some time, depending on the duration of the meeting. Long meetings require more processing time. Also, access to the recorded meeting may be subject to permissions set at an organizational level.

Who can start or stop a recording in Microsoft Teams?

As of my knowledge cutoff in September 2021, the ability to start or stop a recording is typically restricted to the meeting organizer or a presenter. Your organization's settings may affect this.

Where are Microsoft Teams meeting recordings stored?

Microsoft Teams meeting recordings are stored in Microsoft Stream, a video service integrated into Microsoft 365.

How long does it take for a meeting recording to be processed and available?  

The processing time for a meeting recording can vary, generally depending on the length of the meeting. Longer meetings will require more time to process.

How do I know if I have the necessary permissions to record a meeting?

If you're unable to start a recording, you may not have the necessary permissions. Permissions are typically set at the organizational level. If you have questions, consult your IT department or the administrator of your Microsoft Teams account.

Can I share a recorded meeting with someone who did not attend the meeting?

Yes, you can share the link to the recording that's stored in Microsoft Stream. However, whether the recipient can access the recording may depend on permissions set at the organizational level.

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How to record microsoft teams meeting.

Microsoft Teams is an awesome platform for collaboration and communication. It has a standout feature – the ability to record meetings ! Recording a Microsoft Teams meeting is great for future reference, sharing with absent colleagues, or keeping a record of important discussions.

Let’s explore how to enable and use this recording feature, and offer a few tips along the way.

Firstly, you need the necessary permissions. By default, organizers and presenters have the ability to start and stop recordings. If you’re not an organizer or presenter, request permission from someone who is. Follow these steps to start recording:

• During a meeting, click on the ellipsis (…) menu at the top-right corner of the screen.
• From the dropdown menu, select “Start recording.”
• Participants will be alerted that the session is being recorded.

Remember to inform participants that they are being recorded before starting the capture . Respect everyone’s privacy by avoiding capturing any sensitive or confidential information. To stop recording, go to the ellipsis (…) menu again and select “Stop recording.” This will stop capturing video and audio, but the actual meeting continues.

Here are some more tips to make your recordings effective and meaningful:

• Prepare an agenda. Before recording, create a clear agenda outlining topics covered. This keeps discussions focused and makes the recorded content easy to navigate.
• Take notes. While recording, take additional notes to capture key points, action items, etc. These notes will help when reviewing the recording later.
• Share the recordings. Use Microsoft Teams’ share feature to ensure relevant individuals have access to the valuable information discussed in the meeting.

By following these suggestions, you can make the most out of Microsoft Teams’ recording capabilities and create a productive and efficient collaboration environment for your team. Communication is key, and Microsoft Teams’ tools help enhance your team’s ability to collaborate no matter their location or time zone.

Overview of Microsoft Teams Meeting Recording

Want to capture and save important meetings in Microsoft Teams? It’s easy! Follow these steps:

• Join the meeting, either as host or participant.
• Go to the toolbar, click ‘More options’ (three dots) and select ‘Start recording’.
• A notification will appear to confirm it’s being recorded. All participants will be notified too.
• When done, go to ‘More options’ again and this time select ‘Stop recording’.
• Your meeting is now saved in Microsoft Stream.

Organizers and presenters are the only ones allowed to record meetings, and external guests need proper permissions too. Amazingly, Microsoft Teams has achieved 115 million daily active users globally as of October 2020 (TechCrunch.com).

How to Enable Recording in Microsoft Teams

Once upon a time, Sarah was in charge of a vital virtual training session using Microsoft Teams . She forgot to enable recording at the beginning and mid-way through the presentation, realized her mistake. She didn’t want to disrupt the session by informing her audience.

Frustrated that she had missed capturing this beneficial content, Sarah learned her lesson – always remember to turn on recording from the start!

Enabling recording in Teams is a simple five-step process:

• Open Teams & sign in.
• Start or join a meeting.
• Click the ‘…’ button for more options & select ‘Start Recording’.
• Notifications will appear on everyone’s screen.
• To stop recording, click the ‘…’ button again & select ‘Stop Recording’.

Remember, it’s essential to secure consent from all participants before recording any meetings in Teams .

Now you know how to enable recording in Teams & record important meetings for future reference or sharing. Take advantage of other features like file sharing, chat & screen sharing to make the most of your Teams experience!

Recording a Microsoft Teams Meeting

Microsoft Teams offers a handy feature to record meetings. It’s great when you need to review discussions or share the meeting with those who couldn’t attend. Here’s a 3-step guide to help you:

• Step 1: Start Recording. In the control bar at the bottom of your screen, click the three-dot menu icon and select “Start Recording.” A notification will appear to inform all participants.
• Step 2: Control Recording. You can choose to record audio and video or just one of them by toggling the buttons in the control bar. You can also pause or stop the recording.
• Step 3: Access and Share Recording. After the meeting, it will be stored in Microsoft Teams’ cloud storage. Find the meeting conversation thread and locate your recording (marked with a red “Recording” label). Click it to play or share.

Remember to inform the participants before recording to be compliant with privacy policies. Microsoft recently updated the feature to allow guests from other organizations to record meetings too. So take advantage of the recording feature!

Saving and Accessing Recorded Meetings

Save and access recorded meetings in Microsoft Teams with ease!

Navigate to the meeting recording and click the “ … ” (more options) button. Select “ Open in SharePoint ” from the dropdown menu. Here, you can download or share the recording with other team members.

Alternatively, you can open the recording in OneDrive . Click the “ … ” button and choose “ Open in OneDrive .” This allows you to easily store and manage recordings.

Saving and accessing recordings is paramount! Review vital info or share with colleagues who missed the meeting. Don’t miss out on valuable insights!

Start exploring the benefits of saving and accessing recorded meetings today! Make use of Microsoft Teams’ recording feature and never miss any crucial details.

Tips for a Successful Recording

To get the most out of your Microsoft Teams meeting recording, these steps are a must:

• Prepare: Get the necessary equipment and software ready. Check your microphone, camera, and internet connection for the best quality.
• Locate: Find a quiet, well-lit room. Make sure there are no background noises or distractions to ruin the recording. Sit in front of a clean, professional backdrop.
• Familiarize: Explore the recording options so you can choose the one that fits your needs. Options include recording only the meeting, screen sharing, and shared files.
• Communicate: Let everyone know you’ll be recording beforehand. This allows them to ask questions and voice any concerns.
• Review: After the meeting, review the recording and edit if needed.

One bonus tip: Guests can also record meetings. This is great for collaborating with external stakeholders who may need access to the recording.

Troubleshooting Common Recording Issues

Struggling to record a Microsoft Teams meeting? Here’re a few common issues and how to fix ’em!

• Audio or Video Not Recording? Check the settings. Test the microphone, speakers, and camera connections.
• Recording Missing? Enable the recording feature during the session. Check if the recording was saved on the cloud or device.
• Meeting Recording Stops Abruptly? Try freeing up storage space on your device. Plus, make sure you have a steady internet connection throughout the meeting.

If you’re having other issues not listed above, refer to Microsoft’s official troubleshooting guide.

Now you know how to troubleshoot recording issues on Microsoft Teams. No more missed discussions and insights! Start recording without any glitches.

We have looked at how to record a Microsoft Teams meeting. Let’s recap the key points.

• Recording on Microsoft Teams is very helpful. It’s easy to enable it by following the steps in this article.
• Screen record is a unique feature of Microsoft Teams. It records audio and video, which is great for presentations or shared screens.
• An example of how important recording is: a team of project managers were working on a project and had an unexpected technical issue. Luckily they had recorded the meeting, so they could review it and retrieve the data.

No essential information should be lost. Everyone can benefit from recording meetings on Microsoft Teams. Don’t forget to hit the record button!

No credit card required

Your projects are processes, Take control of them today.

How to record a Microsoft Teams meeting

Here's how to record a Microsoft Teams meeting for later reference

Step One: Who’s allowed to record

Step two: start recording, step three: stop recording, step four: find recordings, step five: recording expiration.

Microsoft Teams has become a vital part of many people's working lives over the last couple of years. As a video conferencing and collaboration tool, it has enabled colleagues and clients to continue communicating with one another even when they have been unable to meet in person. 

However, unless you are a very fast note-taker, it is unlikely that you’ll be able to record the input of your Teams meeting participants in real-time. In addition, there will be times when it simply isn’t possible to get everyone on a Microsoft Teams call that needs to be there. If that’s the case, then being able to record a meeting so you can review it at a later date is extremely important. 

Fortunately, Teams provides the functionality to record meetings - even in its free plan. However, for less experienced Teams users, it may not be immediately clear how to record a meeting. If you’re unsure, you’ve come to the right place. This guide will take you step-by-step through how to record a Microsoft Teams meeting.

Although all Teams meetings can be recorded, that doesn't mean that any meeting participant can start a recording. Firstly, meeting recordings need to be enabled by your IT admin. Another important aspect to consider is that guest users cannot record meetings. In fact, Microsoft does enforce a few other restrictions too. 

Essentially, meeting organizers and individuals from the same organization are able to start and stop recordings. Even so, that doesn’t mean that recordings are unavailable to external meetings participants. Since January 2021, Microsoft has started saving Teams recordings in OneDrive and SharePoint, so it is easy to download and share your recordings with individuals from both inside and outside your organization 

Unsurprisingly, in order to record a Teams meeting, you first have to be taking part in one. So join or start a meeting, and then click on the ellipses within the “More actions” section of the meeting control panel. From the dropdown list that appears, you should see “Start recording.” Click that and everyone taking part in the meeting will receive a notification that the recording is in progress. 

Keep in mind that only one meeting participant can record a meeting. However, the recording will continue even if the individual that started the recording leaves. Only once everyone has left the meeting, will the recording stop. Should a participant forget to leave the call, the recording will automatically stop after four hours have passed.

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There are times when you might want to stop your Teams recording before the meeting has ended. If that’s the case, then bringing your recording to an end is easily achieved. Simply go to “More actions” again and select “Stop recording.” Alternatively, you could choose to just stop the live transcription and keep the recording going.

Successfully recording your Microsoft Teams meeting is one thing, but it isn’t much use if you can’t locate your recording. As mentioned above, Teams recordings can now be found in either SharePoint or OneDrive depending on the type of meeting that took place. If it was a channel meeting, the recording will be processed and saved to SharePoint. OneDrive will be used for any other type of meeting. 

For convenience, meeting participants will also receive a link to the recording in the relevant chat or channel. Clicking the link will take you to either SharePoint or OneDrive where you will have the option of downloading or previewing the recording. Sharing the recording with anyone else, regardless of whether they participated in the meeting or not, is also straightforward. In either SharePoint or OneDrive, simply click the “Share” link and enter the details of the person you’d like to share the recording with. Also, if you were the meeting organizer, it’s here that you’ll find the option of deleting the recording. 

Having Teams meeting recordings lying around could potentially represent a significant security risk, particularly with more businesses sharing sensitive material remotely. With that in mind, it’s a good idea to delete recordings as soon as you don’t need them, but doing so manually is an added inconvenience - and one that is easy to forget about. However, it is possible to automate the deletion of your recordings. 

If your recording has an expiration date, Teams users will receive a message when the meeting ends. Open the details page if you want to change this date. You can reach the details page either by clicking on the recording and selecting the info icon in the top right corner, or by finding the recording file in either SharePoint or OneDrive and clicking “Details.” On the details page, you can find a drop-down menu with options for extending the expiration date. Alternatively, if your video is not of a sensitive nature, you could choose for the video not to have an expiration date at all. 

Barclay has been writing about technology for a decade, starting out as a freelancer with ITProPortal covering everything from London’s start-up scene to comparisons of the best cloud storage services.  After that, he spent some time as the managing editor of an online outlet focusing on cloud computing, furthering his interest in virtualization, Big Data, and the Internet of Things. 

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• 2 It's good that PC gaming is less convenient than console gaming
• 3 Apple reportedly won’t bring iPadOS 18 to three iPads, but there’s better news for iPhones
• 4 3 Body Problem enjoys belated Netflix success as season 2 hopes get a rocket-fueled boost
• 5 ChatGPT just took a big step towards becoming the next Google with its new account-free version
• 2 Apple reportedly won’t bring iPadOS 18 to three iPads, but there’s better news for iPhones
• 3 Dell monitors: for work and play
• 4 Buying a new TV in 2024? Make it a Sony
• 5 Gear up for the AI gaming revolution with AORUS 16X and GIGABYTE G6X