company emergency action plan template

Emergency Action Plan

Create a comprehensive Emergency Action Plan with ready-to-use EAP templates, checklists, and forms.

Published 17 Feb 2023

What is an Emergency Action Plan?

An Emergency Action Plan (EAP) is a comprehensive documentation of procedures based on the required emergency standards of the Occupational Safety and Health Administration (OSHA). Organizations with more than 10 employees should develop, implement, and update their emergency action plan to facilitate and organize their actions during workplace emergencies such as severe weather, extended power loss, pandemic, and more. This extensive documentation process can prevent issues such as a poorly executed evacuation and injuries to employees during unforeseen situations. To create a successful EAP, an organization should properly determine the key areas and include bare minimum requirements such as procedures for reporting emergencies and evacuation.

Emergency Action Plan Template

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An emergency action plan template is used by designated responsible officials or emergency coordinators to develop procedures for workplace emergencies and test its effectiveness during emergency drills. Use this template to automatically generate and share your EAP with emergency personnel names and phone numbers, emergency phone numbers, utility company emergency contacts, emergency reporting and evacuation procedures, and training.

Emergency Action Plan Template | Free PDF Download

What is an emergency action plan template, what should the checklist include, importance of the plan and why it should be updated, how to put an emergency action plan to the test, faqs about emergency action plan, get ahead in the event of any workplace emergency, featured emergency action plan templates.

An emergency action plan template is a digital tool used by safety and health managers of large enterprises or owners of small to medium businesses to record their guidelines for workplace emergencies. According to the federal regulations for occupational safety and health standards , here are the minimum elements of an emergency action plan:

Emergency action plans can differ based on the industry and the specific business needs itself. These are, however, are the key components of an emergency action plan checklist:

An emergency action plan is vital for every organization to prepare and execute emergency management protocols and procedures. The purpose of an EAP is to help the organization eliminate confusion, injury, or property damage in case of a workplace emergency (e.g., blasting ).

Updating workplace emergency action plans is not only crucial for proper guidance during operational emergencies, but it can also keep revealing unrecognized hazardous conditions that may worsen an emergency situation, allowing safety and health professionals to apply preventive measures. Moreover, an outdated emergency action plan can lead to devastating losses such as multiple casualties and the financial downfall of an organization.

Preview a PDF or web report example of a comprehensive emergency action plan using a pre-existing EAP template.

Since emergencies in the workplace will occur, safety and health managers should make sure that every worker is prepared to respond accordingly. Follow these simple ways to inculcate the practice of an emergency action plan in an organization:

How to Put an Emergency Action Plan to the Test

1. Develop or update the emergency action plan with a cross-functional team

The Canadian Centre for Occupational Health and Safety ( CCOHS ) recommends that relevant individuals such as employees with knowledge of the work, employees with experience in investigations, and representatives from the local government should participate in establishing or reviewing emergency procedures. Working with a cross-functional team helps make the emergency action plan be more all-encompassing, accurate, and aligned with reality.

2. Perform announced or unannounced emergency drills

With an EAP in place, the designated responsible official should conduct an organization-wide emergency drill to determine how effectively the plan is carried out. Announced emergency drills remind emergency coordinators to review the emergency action plan, while unannounced emergency drills demonstrate how they understand what to do at the onset of emergencies. For future reference, use an emergency drill checklist to record what happened in real time. After each drill, put together a combined evaluation from both the management and the employees.

3. Assess performance against procedures in the emergency action plan

Upon completing emergency drills, gather a cross-functional team to look analyze the results. Determine the root cause of misalignment between performance and procedures, and exchange ideas about what can be done to maintain a high level of proficiency. The OSHA EAP template contains 21 critical questions to help assess the effectiveness of an emergency action plan.

4. Communicate best practices, areas of improvement, and changes to be applied

Positive reinforcement makes it easier for employees to keep doing what they did right. The designated responsible official and emergency coordinators should call out best practices such as remembering to deal with the spill in accordance with the instructions described in the material safety data sheet if the emergency drill was a chemical spill. Changes to be applied for areas of improvement should be partnered with proper training to sustain retention better.

5. Put an EAP into action regularly

OSHA advises annual emergency drills for the effective implementation of an emergency action plan. SafetyCulture suggests putting an emergency action plan to the test periodically (e.g. quarterly for organizations in high-risk industries such as construction and manufacturing or biannually for organizations in medium to low-risk industries such as retail and hospitality) to ensure the effectiveness of site-specific emergency procedures and continuously build a proactive safety culture in the workplace.

It is the employer’s responsibility to establish and implement emergency action plans, as well as share information about them. However, it is also the responsibility of the employee to remember these plans and follow them.

A good emergency plan contains the following :

Emergency action plans should be reviewed at least once a year. It is possible to review emergency action plans multiple times a year, but at the minimum, they should be reviewed at least once to ensure that plans are still feasible and to check if changes need to be made.

Documenting emergency procedures with pen-and-paper can be challenging as it requires demonstrable efforts for developing, implementing, and updating your emergency action plan. With SafetyCulture (formerly iAuditor) , the world’s leading inspection platform, you can empower emergency coordinators with a training and preventive action tool that helps them do the following:

OSHA Emergency Action Plan Template

This OSHA emergency action plan template is used by organizations to evaluate their emergency action plans and improve them accordingly. This EAP template is designed to check the following:

Emergency Action Plan Checklist

This emergency action plan checklist is used by a provider of highly-engineered support structures for a wide variety of industries, including electric transmission and distribution, wireless communications, renewable energy, oil and gas, and government defense to audit their emergency action plan. This checklist encompasses emergency procedures for exit doors, egress, fire protection, combustible and flammable materials, and general work environment.

EAP Template

This EAP template is used by one of the premier electrical contractors in the United States to create an emergency action plan for every project. This template includes emergency procedures for assembly points, evacuation routes, alarm system, and training requirements. Use SafetyCulture’s drag-and-drop template editor to customize this EAP template to fulfill your business needs.

Emergency Action Plan Form

This Emergency Action Plan form is used to facilitate and organize employer and employee’s actions during workplace emergencies. It has been created to verify the emergency action plan was understood by all employees.

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Emergency Action Plan Template

Updated July 13, 2022

An emergency action plan helps to mitigate the worst outcomes and minimize harm to both people and place in the event of a workplace emergency. Nobody expects a workplace incident – but if things go wrong, the consequences are not just a matter of luck.

What is an Emergency Action Plan?

An Emergency Action Plan is more than just a list of evacuation routes. It covers all major dimensions of an emergency response.

Most workplaces are required by law to establish emergency plans. If the company employs more than ten people, then this plan must be in writing. Yet whether obligatory or not, it is always wise to put an Emergency Action Plan in writing and share it with all employees.

What must an Emergency Action Plan include?

Plans will vary depending on the nature of the workplace. For example, a power plant or other volatile site might require some employees to evacuate after completing specific on-site tasks. In any case, all plans should include:

Emergency Action Plan Guide

1. set up a system for reporting emergencies.

Employees should be encouraged to report all potential emergencies. It is always better to err on the side of caution. The Emergency Action Plan should provide specific directions for reporting. Should all issues be phoned into the police, or is there another means of notification? Are there alternative authorities – e.g., a campus or office park security service – that should be contacted first?

2. Create evacuation procedures

This is the crux of the Emergency Action Plan. This section details when, how, and why evacuations should occur. Who is authorized to order an evacuation, and why? Where should employees evacuate to? Are any actions required prior to evacuation, such as shutting windows or powering-down machinery?

Regardless of the size of the workplace, it is standard practice to post publicly-visible evacuation route maps.

Evacuation procedures should be reviewed periodically with employees. When conducting evacuation drills, employees should not just be judged on speed, but also on whether they have to use the dictated routes and generally followed proper evacuation procedures.

3. Appoint leaders

The plan should assign responsibility to specific individuals for overseeing evacuations. In some workplaces, leaders are given bright vests or other garb to don during an incident.

4. Create a safe space and headcount area

Workers should reconvene at a designated space that is beyond any prospective danger, and a head count should be commenced as quickly as possible. The location of this “safe space” along with count responsibilities should be clearly laid out in the Emergency Action Plan.

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Editable Emergency Action Plan Template

Download this editable emergency action plan template design in word, google docs, apple pages format. easily editable, printable, downloadable..

Looking to create an emergency action plan to facilitate and organize employer and employee actions during workplace emergencies? If so, you’re in the right place. Grab our ready-made Emergency Action Plan Template and promote safety awareness to everyone at work. With effective use of this template, you can ensure the safety of everyone during an emergency situation. Although you can’t predict when these sudden events will occur, having an emergency action plan will help you be prepared and conduct a risk assessment before these sudden events happen. This template is compatible with different editing software and comes in various file formats. Instantly download this Emergency Action Plan Template today!

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Emergency Action Plan Template

Create a standard process that your company can use in the event of an emergency with our emergency action plan template.

Updated September 21, 2022

Emergencies can strike at any time, and confusion throughout your company will only sow more chaos. That’s why emergency action plans (EAP) are often required by the Occupational Safety and Health Administration (OSHA) . The quality of your emergency action plan is crucial. A strong emergency action plan can mean the difference between keeping your head above water and plummeting towards disaster.

Every company’s emergency action plan is different, but you can draft your own with ease. That way whatever disaster strikes, you and your company will be prepared.

What Is an Emergency Action Plan?

What are the components of an emergency action plan, do i need an emergency action plan, what emergencies require an emergency action plan, how does an emergency action plan benefit your workplace, how to write an emergency action plan.

An emergency action plan is a standard process that your company can use in the event of an emergency. It outlines the roles of everyone involved, from employers to managers and employees. It is often accompanied by regular training so that everyone on the team knows their part in the emergency action plan. Your EAP may include details such as:

An emergency action plan can also be known as:

There are a number of components that you need to include in your emergency action plan. Although no two EAPs will be the same, the Occupational Safety and Health Administration has specific universal elements that need to be included in every EAP, but only as a minimum, so be sure to be as extensive as necessary. The components required by OSHA include:

Most businesses are required to have an emergency action plan. You can use OSHA’s Expert System to determine whether you are required to have an EAP. Generally, if fire extinguishers are required or provided in your workplace, and if anyone is required to evacuate during a fire or another emergency, then the Occupational Safety and Health Administration requires you to have an EAP.

It’s always a good idea to have an EAP, though hopefully, you will rarely need to use it. Emergency action plans are put in place to prepare businesses for disasters that may require sheltering in place or evacuating as quickly as possible. You may need to use an emergency action plan in the event of:

These are all situations in which confusion can lead to mayhem, and the organization of an EAP can save lives.

An emergency action plan is not only required for most businesses, but it also benefits your workplace in a number of ways:

Prevents Injuries and Fatalities to Employees

As a business owner or manager, one of your top priorities should be the wellbeing and safety of your employees. Having an EAP ensures your employees know how to keep themselves, and each other, safe in any type of emergency situation in the workplace.

Potentially Minimizes Structural Damage

Well-trained and well-informed employees will know how to react to an emergency situation. In the event of a fire for example they will know the protocol set out in the EAP which will allow them to react quickly in either calling the fire brigade or using provided fire extinguishers, preventing the fire spreading through your workplace.

Reduces Confusion By Clearly Communicating Emergency Procedures

Clearly communicating emergency procedures means your employees will know what to do in what situation. They will know how to follow an established procedure, communicate with one another and comply with the EAP.

Opens Opportunities For B2B Partnerships

Enterprises will often want their suppliers to have EAPs in place to ensure they have emergency preparations to prevent any disruption to their supply chain. Having a solid EAP could be the reason a business chooses to partner with one business over another.

The more thorough your emergency action plan, the safer your company will be:

Step 1 – Emergency Phone Numbers

Set out emergency numbers, including not just the police and paramedics but security and building services as well as any other relevant service.

An example of where to include emergency phone numbers in our emergency action plan template

Step 2 – Emergency Response Personnel

You should also designate who on your team will make up your emergency response personnel, from officials and coordinators to floor wardens and area monitors. Clearly specify the duties of each person in the event of an emergency. Make sure that there are team members designated to help those with physical disabilities. If you have remote workers or hybrid employees, ensure that you have additional designated emergency response personnel.

An example of where to include details about floor wardens and area monitors in our emergency action plan template..

Step 3 – Training

What kind of training will be employed to ensure the emergency procedures are well known? Make sure your team knows their individual responsibilities during an emergency and what types of emergencies pose threats. You may need to include whether employees will need training on emergency shutdown procedures for example.

An example of what training details you should include in our emergency action plan template.

Step 4 – Critical Operations

Note any critical operations that may require someone to stay on-site in order to prevent further damage.

An example of where to include critical operation details in our emergency action plan template,

Step 5 – Evacuation

Include evacuation route maps alongside your emergency action plan and detail what types of emergencies require evacuations.

An example of evacuation details in our emergency action plan template.

Step 6 – Emergency Procedures

Finally, the emergency procedures section will take up the bulk of your emergency action plan. You need to detail emergency instructions for all possible scenarios. Cover situations such as fires and all potential natural emergencies relevant to your location. You should also consider including situations such as bomb threats, civil disturbances, and structure failure.

An example of where you should detail emergency procedures in our EAP template.

An emergency action plan should read more like an outline or a form, with the steps clearly set out. Because there are so many details to include, it’s helpful to work from a premade template. A template will go into the details of all kinds of different emergencies and include several recommended steps to take. These steps are checked by OSHA regulations. Rather than spending hours or days creating your EAP, you can simply adjust a template to suit your needs.

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Develop an emergency management plan

Last Updated: 12 December 2022

Develop your emergency management plan

In Australia, natural disasters such as floods, fire and even earthquakes can strike without warning. During an emergency, your main aim is to ensure your business continues operating. By carefully researching and planning before an emergency happens, you’ll be ready to act quickly and effectively.

Our emergency management plan template includes 3 plans to help you before, during and after an emergency:

Download our emergency management plan template

Our template guides you through the process of creating a solid, well-structured emergency management plan that's tailored to your business.

Emergency management and recovery plan template

Our template steps you through the process of creating your plan with links to extra information if you need it.

You may want to check out our tips below before you start.

1. Understand the plan sections

Prepare your continuity plan.

To prepare your business for an emergency, identify critical areas of your business and ways to protect them. Consider the following important areas of your business.

Products or services

List your most important or most profitable products or services. Describe current arrangements to provide each one and what you’d do if these arrangements failed – your back up options for an emergency.

Key customers

List important customers and how you’d contact them in an emergency to tell them what has happened.

Record the insurance policies you currently hold to cover your business risks.

Visit Insurance for more information.

Property and infrastructure

Record how you make your property infrastructure less vulnerable to damage. Is your property secured with alarms, security personnel or video surveillance from unlawful entry? Do you have fire retardant or flood resistant building materials? Are leaf litter, grass and gutters maintained regularly to minimise fire risk?

Business continuity strategies

Identify temporary office accommodation you could quickly access in an emergency situation. Record other strategies you’ll consider to help maintain business as usual. For example, a virtual office service, an e-commerce website or e-marketplace. Visit Buying and selling online for more information.

Staff training

List your staff, their relevant skills and strengths, and any cross-training requirements that would help you to continue business in an emergency.

Information backup

Record how you protect your business information such as customer records, financial records and contact lists. Explain your back up procedures.

Prepare your emergency action plan

You should include the following in the emergency action plan.

Emergency contacts

List your local emergency services numbers and any additional contacts you'll need to phone in an emergency. These should include the local state emergency, police, fire and ambulance services.

Emergency procedures

Briefly outline your emergency evacuation procedures. It may be useful to attach a copy of your detailed emergency procedures and floor plan with the location of emergency exits, emergency kit and safety equipment clearly marked.

Provide a schedule for emergency evacuation drills.

Emergency kit

Record where your emergency kit is located or stored. Make sure:

List the contents of your emergency kit and the date each item was last checked.

Emergency team roles and responsibilities

Communication is essential when making emergency planning procedures. Consider allocating a person/people to be responsible for any emergency situation. Set clear roles and responsibilities and provide appropriate training.

Prepare your recovery plan

Complete this section after an emergency happens. You should include the following in the recovery section of an emergency management plan.

Business impact assessment

Assess the damage to your business. List the main damage, its impact on your business, and what you’re going to do about it. Assign responsibility for any tasks you've identified.

Recovery contacts

List all of the organisations or people that will be essential to the recovery of your business.

Insurance claims

List any insurance policies you have claimed for and record discussions you have with insurers about your claims.

Market assessment

Based on your assessment of the damage to your business and/or surrounding area, list any areas of your market that have changed.

Marketing strategy

Detail your marketing strategy after the emergency. If your business is reopening, how will you get the message out? What channels will you use to target customers? Make sure you consider any changes in the market.

For example, you might consider a targeted marketing effort (such as a social media campaign) to let people know your business is reopening.

2. Prepare your supporting documentation

After you‘ve completed your continuity, action and recovery plans, list and attach copies of supporting documentation, such as:

3. Review your emergency management plan

Regularly review your emergency management and recovery plan. It's also important to update your plan each time your staff change, or if you move to a new business location.

Practice your emergency action plan with your staff. You may find there are things missing or steps you need to change. This is your opportunity to make sure your emergency procedures are as efficient as possible.

If you’re in an emergency situation, check our page on what to do in an emergency.

Learn more about preparing your business for an emergency.

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An emergency action plan (EAP) is a written document required by particular OSHA standards. [ 29 CFR 1910.38 (a)] The purpose of an EAP is to facilitate and organize employer and employee actions during workplace emergencies.
PDF Emergency Action Plans
elements of an emergency action plan and training requirements. The end of this chapter contains a sample plan that can be used to help shape a company's individual plan. Action Plan Elements OSHA requires that the information listed below be included in an action plan. Some of the elements can be generic while others need to be site-specific.
Free Emergency Action Plan Templates
This OSHA emergency action plan template is used by organizations to evaluate their emergency action plans and improve them accordingly. This EAP template is designed to check the following: External and internal emergencies that could disrupt the workplace Impact of emergencies and appropriate response
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Stabilizing an emergency may involve many different actions including: firefighting, administering medical treatment, rescue, containing a spill of hazardous chemicals or handling a threat or act of violence. When you dial 9-1-1 you expect professionals to respond to your facility.
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Emergency Action Plan (Template) EMERGENCY ACTION PLAN for Facility Name: ... • Call a local spill cleanup company or the Fire Department (if arrangement has been made) to perform a large chemical (e.g., mercury) spill cleanup. Name of Spill Cleanup Company:_____ Phone Number:_____ ...
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This plan is designed to minimize injury, loss of human life, and company resources by training employees, procuring and maintaining necessary equipment, and assigning responsibilities. This plan applies to all emergencies that may reasonably be expected to occur at ( Company Name/Location ASSIGNMENT OF RESPONSIBILITY Emergency Plan Manager
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This Emergency Action Plan (EAP) establishes guidelines for all reasonably foreseeable workplace emergencies. Because each emergency situation involves unique circumstances, the guidelines provide general guidance only. Thoughtful actions based on situation assessment are always required when responding to an emergency. It is
Emergency Action Plan Template
Emergency Action Plan Guide 1. Set up a system for reporting emergencies Employees should be encouraged to report all potential emergencies. It is always better to err on the side of caution. The Emergency Action Plan should provide specific directions for reporting.
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This Emergency Action Plan, henceforth referred to as the Plan, provides a procedur e to be used safely to evacuate employees and oth er persons in _<name of the building or your business>. This plan must be used for all hazardous events. B. PPuurrppoossee 1. The purpose of this emergency action plan is to provide instructions and guidelines for
Company Emergency Action Plan Template
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Editable Emergency Action Plan Template
Grab our ready-made Emergency Action Plan Template and promote safety awareness to everyone at work. With effective use of this template, you can ensure the safety of everyone during an emergency situation. Although you can't predict when these sudden events will occur, having an emergency action plan will help you be prepared and conduct a ...
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Emergency Action Plan Template Create a standard process that your company can use in the event of an emergency with our emergency action plan template. Create Document Updated September 21, 2022 Emergencies can strike at any time, and confusion throughout your company will only sow more chaos.
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