sample application letter for school admission for child uk

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• Education, training and skills
• Running and managing a school
• School admissions

School applications for foreign national children and children resident outside England

Advice for state-funded school admission authorities, independent schools, local authorities and parents.

Applies to England

Children of compulsory school age – broadly those aged 5 to 16 – living in England are required, by law, to receive a suitable full-time education.

This includes foreign national children and, if they are resident in the UK, they will normally have the right to attend state-funded and independent schools in England.

To lawfully enter the country to access a school, foreign national children resident outside the UK will normally need either:

• a right of abode
• an immigration status which otherwise permits them to enter the UK to study at a school

Parents’ responsibility to check eligibility for a school place

It is the responsibility of the parents of foreign national children to check that their children have a right under their UK entry conditions to study at a school before applying for a place. It is not the role of state-funded schools or local authorities to ask for proof of eligibility before offering a place.

If foreign nationals resident outside the UK want to enter the UK to study at an independent school which is a licensed student sponsor they should contact the school directly. If it accepts the application, it will send them a reference number (called a Confirmation of Acceptance for Studies ( CAS )). Parents will need a CAS before they can apply for their child’s visa . They cannot enter to study at schools which are not licensed student sponsors.

Parents can find more information at Visas and Immigration .

Local authority responsibilities

Local authorities should not require parents to provide proof of immigration status before allowing them to apply for a school or require proof as any part of the application process.

They should instead advise foreign nationals who do not normally reside in the UK but who wish to apply for a state-funded school place, to check that their children have an immigration status which permits them to enter the UK to access a state-funded school. Checking is the parents’ responsibility, not the local authority’s responsibility. The links on this page should assist parents.

Children may be breaching their UK entry conditions by entering the country in order to attend a state-funded school if they do not have an immigration status that permits such study.

Local authorities can help parents further by adding a reminder of this to their admissions webpage and within their composite admissions prospectus. They can link to this webpage if local authorities find this helpful.

The responsibilities of state-funded schools and their admission authorities

The admission authorities for state-funded schools (maintained schools and academy schools) must not check the immigration or nationality status of foreign national children as a pre-condition for admission.

Admission authorities for state-funded schools:

• must not refuse to admit a child on the basis of their nationality or immigration status nor remove them from the roll on this basis
• must not ask to see passports or other immigration information as a condition of admission (this would be a breach of paragraphs 1.9(a) and 2.8 of the school admissions code )
• with the exception of children who are Irish nationals , must not actively recruit foreign national children who are still resident overseas as pupils

Responsibilities of independent schools which are licensed student sponsors

Independent schools which are licensed student sponsors will need to issue a Confirmation of Acceptance for Studies to any foreign national children they are recruiting from overseas for the parents or young person to be able to apply for a visa.

The rights of children who are citizens of the European Union, European Economic Area and Switzerland to enter the UK to access a school

As long as they remain living in the UK,  EEA and Swiss citizens have a right to continue to attend a state-funded or independent school in England irrespective of their immigration status.    

Until 31 December 2020, European Economic Area ( EEA ), and Swiss national children, had the right under freedom of movement and UK immigration law, to enter the country to access a school. Freedom of movement into the UK ended at the end of 2020.  

Any EEA or Swiss national who arrived in the UK by 31 December 2020 wishing to continue to live, work and study in the UK should have applied to the EU Settlement Scheme by 30 June 2021. They can still apply after this deadline in limited circumstances. For example, they’re applying as a joining family member, or they have reasonable grounds for why they’re applying now, and not by the deadline or in the time between now and the deadline passing.

Unless they meet the EU Settlement Scheme requirements, EEA and Swiss national children entering the UK will be treated the same as other foreign nationals. This means they will not have the right to enter the country to access a state-funded school unless they fall within the categories of children who can enter the UK and attend a school (see sections below).

But none of the above means that schools should check their applicants or registered pupils’ immigration status and either refuse to admit them or remove children from roll if they are EEA or Swiss nationals whose families have not applied to remain in the UK under the EU Settlement Scheme. It is the responsibility of UK Visas and Immigration to enforce the UK immigration system.

Irish citizens

The Common Travel Area arrangements permit Irish citizens to access state-funded and independent schools in the UK. Their rights have not changed as a result of the UK leaving the EU – they still do not normally require permission to enter, live and study in the UK.

Other categories of foreign national children who can enter the UK and attend a school

Children aged under 18 can usually enter the UK as dependants of a foreign national parent and attend a school if their parent or parents:

• have settled status in the UK
• are in the UK on a work or student visa

Families are, however, advised to refer to the Family Visa section of the UK Visas and Immigration website for more detailed information. The right of dependants to join family members in the UK is not automatic, and an application must normally be made.

Specific named UK immigration routes also allow children aged under 18 to enter the UK and attend a school if they are part of a family entering and residing in the UK. At the date this webpage was last updated these routes include programmes for:

• Hong Kong British Nationals (Overseas) ( BNO ) and their dependants who have applied, at the same time, to move to the UK as a family
• Ukrainian families fleeing the conflict in their country
• eligible Afghan citizens to enable them to resettle in the UK
• eligible people of Chagossian descent

You can find out about rights to enter under these programmes on other UK government websites.

In addition, children who have been recognised as refugees and asylum seeking children (including dependant children of an asylum seeker) in the UK who are still awaiting a decision, are entitled to access a school-based education. The outcome of their claim will not affect their entitlement to attend school. They do not need to ‘prove’ their status as an asylum seeker or refugee to apply for a school: they have the same rights to a school place as any other children resident in the UK.

Categories of children whose immigration status gives them no right to enter the UK to access schools

To comply with their visa terms, unaccompanied foreign national children and young people who are entering on a Child Student visa or Student visa must, when accessing education in England, study at the independent school, sixth form college or further education college which is a licensed student sponsor which has offered them an unconditional place on a course. They cannot lawfully, under their UK entry conditions, study at a state-funded school.

Foreign nationals may also visit the UK for up to 6 months under the visitor route. Those visiting the UK under this route, or the 11-month Short-term Study (English language) visa , are not permitted to enter the UK to enrol as a pupil at a state-funded school but may study a course at an independent school provided this is an accredited institution.

Some short exchange and school visit programmes at state-funded schools may be possible on the visitor route, providing there is no participation in a course of study as part of the programme.

Actions schools and local authorities can take if they are concerned about a foreign national child’s migration status, safety or welfare

If a state-funded school or its admission authority is concerned that a child whose parents are seeking a place may not have a right, under their UK entry conditions, to enter the country to access a school, it must not deny them a place nor remove them from the school roll. Schools should advise parents to check their children’s rights (as set out in this guidance).

If a state-funded or independent school has a concern about a child’s welfare and safety, it should raise the matter with their local authority’s children’s social services as a matter of urgency.

Schools and local authorities can also report an immigration or border crime if they think someone is:

• living or working in the UK illegally
• employing someone who is not allowed to work in the UK
• involved in smuggling
• involved in illegal immigration

Schools in Scotland, Wales and Northern Ireland

While the same immigration policy applies across all nations within the UK, each country has its own education system, guidance and laws.

Information on applying for schools can be found here:

• Northern Ireland

Processing school applications from parents moving to England

The following advice sets out how school admission authorities and local authorities should process applications for places for children who are living in another country at the point the application is made.

Parents who are not UK or Irish nationals should check they, and their children, have a right to reside in the UK before applying for a school place in England. It is not the responsibility of the admission authority or local authority to check.

A school admission authority cannot refuse to admit a child until the school to which the parents have applied is full – for example, it has reached its published admission number. Parents who are moving or returning to England or the UK and who apply for a place in England must therefore have their applications for state-funded schools considered. Admission authorities cannot, for example:

• require the applicant has a permanent home address either in the UK or overseas before processing an application
• require the submission of immigration documentation proving the applicant’s right to reside in the UK before processing an application

Where a place is refused, admission authorities must offer an appeal to an independent appeal panel.

As is the case with admission authorities more generally, nothing in legislation prevents a local authority from co-ordinating an application from a family living in another country or posted overseas but moving or returning to England or the UK so that the child will be living in the area when they start school.

If a local authority refuses to co-ordinate an application for a school place from parents currently living in another country but moving or returning to England, an admission authority for the school would have significant difficulty in being able to lawfully apply its admission arrangements.

We recommend that determined co-ordinated schemes follow the process set out in this advice.

Applications in the normal admissions round and late applications

If an application is made from another country, local authorities should consider the application as adequate proof of an intention to move or return to the area and include it within the local authority co-ordinated process.

A local authority should not refuse an application made from overseas (or from Scotland, Wales, Northern Ireland, the Isle of Man or the Channel Islands) on the grounds that the applicant does not currently live in its area. A local authority can reasonably request the evidence set out in the following sections, so the admission authority holds sufficient information to determine the application.

In-year applications

Where a local authority co-ordinates in-year applications on behalf of a school, it should not require applicants to currently live in the area (or the country) before passing the application on to the admission authority for it to consider.

Where a local authority does not co-ordinate in-year applications, and applications are made directly to the admission authorities for schools, those schools can only refuse the application based on ‘prejudice’ as defined in legislation (for example, the school is full). The relevant admission authority must not require applicants to currently live in the area before considering their applications.

Establishing ‘home’ address

It is common for admission arrangements to give some degree of priority based on where an applicant lives – for example, where a school has a catchment area or uses distance from home to school as a means of allocating the final available places. In these cases, admission authorities will need an address in order to fully apply their admission arrangements and rank applicants for their oversubscription criteria. However, not every family returning to England from another country will be able to provide this at the point they apply for a school and the application should be processed whether or not the family is able to provide a permanent address.

Admission authorities could ask prospective movers or returners where they will be living (see paragraph 2.5 of the school admissions code ). This might include whether parents:

• own or rent a property in the area to which they intend to return or move
• are UK crown servants or are in the UK military and are returning or moving to the area
• live in temporary hotel or other accommodation in the UK
• have provided other compelling evidence that they are returning or moving to the area

Subject to the special provisions that apply to UK military families and crown servants as set out in paragraph 2.21 of the school admissions code , school admission authorities and local authorities can decide what evidence they require from parents to show that they intend returning or moving to the area, but this might include:

• a mortgage or rental agreement for a property in the area
• deeds for a property in the area
• a letter from an employer showing a transfer date to the area
• registration with a local GP

Admission authorities must consider all in-year applications and should not refuse an application simply because a parent or child currently lives in another country.

If a parent is unable to provide evidence of a return to the area (before the new school year for applications made during the normal admissions round or for late applications, or by the start of the next term for in-year applications), admission authorities could apply a catchment area policy or distance tie-break, if they have such admission criteria, using the parents’ place of residence at the point the application is made. If this is in another country, it might give the child a lower priority for admission if the admission authority operates a catchment area or if the child is tied for the final place available with other applicants.

Asylum seekers, some refugees and migrants (including those from Afghanistan and Ukraine) may not have a permanent home address at the point they apply for a school. Local authorities and admission authorities must not refuse to process the application because the family does not have a permanent address. In such cases, they should use their temporary address as the home address for applying any admission arrangements.

Applications from UK crown servants or military families

As set out in the school admissions code , admission authorities and local authorities must process applications from UK crown servants or UK military families on the basis of evidence from their employers or commanding officers that they are returning or moving to the area ahead of any move. They must not refuse to process an application and must not refuse a place solely because the family does not yet have an intended address, or does not yet live in the area.

Where a family is returning to the UK or the specific area and the parent(s) is in the UK military or is a crown servant, admission authorities must accept the parents’ intended address – if that is what parents prefer – providing some evidence of the intended address is provided by the parents. For example, admission authorities must use a unit or quartering address as the child’s home address where a parent requests this.

We provide further advice in ‘Admission of children of crown servants: explanatory note’ available on the school admissions code page .

Withdrawing offers of places

When an application is made from an address in another country the local authority or school may ask for evidence before the school year or term begins to confirm that the child now lives in the UK. If the child does not attend school on the first day of term the admission authority could, in some circumstances, remove the offer and allocate the place to a child on the waiting list.

Before taking this action, the local authority and admission authority should contact the parent(s) to give them an opportunity to explain why there has been a delay in taking up the place and to find out when the child might begin attending.

Paragraph 2.13 of the school admissions code states that: ‘An admission authority must not withdraw an offer unless it has been offered in error, a parent has not responded within a reasonable period of time, or it is established that the offer was obtained through a fraudulent or intentionally misleading application. Where the parent has not responded to the offer, the admission authority must give the parent a further opportunity to respond and explain that the offer may be withdrawn if they do not.’

The Pupil Registration Regulations 2006 , as amended, permit a child to be deleted from a school register if they have been continuously absent from the school for a period of not less than 20 school days and:

• at no time was their absence during that period authorised by the school
• the school governing body does not have reasonable grounds to believe that the pupil is unable to attend the school by reason of sickness or any unavoidable cause
• both the school and the local education authority have failed, after reasonable enquiry, to ascertain where the pupil is

Safeguarding

If admission authorities or schools are concerned about the safety of children from overseas who are in private fostering arrangements, they should read the keeping children safe in education statutory guidance and act accordingly, which includes informing local authority children’s social services.

Updated advice on the EU Settlement Scheme and the Ukraine migration schemes and added a scheme for Chagossians.

Page updated for EU Settlement Scheme provisions and to include references to Hong Kong, Afghan and Ukraine migrants and refugees, with information reordered to clarify which sections are relevant to different applicants and how the provisions interact with the school admissions process.

Updated with information about dependant children's rights. Updated links to Home Office content on the new immigration system.

Updated information on processing applications from parents moving to England.

Clarifying information about the eligibility of overseas children for state-funded school places.

Updated contact details for the Home Office school referrals team.

First published.

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Application for School Admission by Parents (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for school admission by parents.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Admission of our Child at Your Esteemed Institution

First, find the sample template for application for school admission by parents below.

To, The Principal, [School Name], [School Address]

Subject: Application for School Admission by Parents

Respected Principal,

We, the parents of [Child’s Name], residing at [Address], wish to apply for admission to [School Name] for our child in [Grade level]. We have heard wonderful things about the school’s commitment to providing quality education and a nurturing environment for students.

Our child is enthusiastic about learning and is eager to be a part of the [School Name] family. We believe that the academic programs, extracurricular activities, and supportive faculty at your school will help our child grow both academically and personally.

We are confident that [Child’s Name] will thrive in the inclusive and diverse community at [School Name]. We are committed to supporting our child’s education and look forward to partnering with the school in providing a well-rounded learning experience.

Thank you for considering our application. We hope to be given the opportunity to enroll our child at [School Name] and contribute positively to the school community.

Warm regards,

[Parents’ Names]

Below I have listed 5 different sample applications for “application for school admission by parents” that you will certainly find useful for specific scenarios:

Admission for a Science Enthusiast

To, The Admissions Committee, [Name of Institution]

Subject: Application for Admission – Science Enthusiast

Dear Sir/Madam,

I am writing to express my keen interest in joining the [Name of Institution] to pursue my passion for science. I am a science enthusiast who loves to explore and learn about the wonders of the world around us.

I have always been fascinated by how things work, from tiny cells to vast galaxies. I enjoy conducting experiments, solving puzzles, and asking questions that help me understand the mysteries of science better.

Attending [Name of Institution] will provide me with the opportunity to delve deeper into the realms of biology, chemistry, physics, and other fascinating fields of science. I am eager to learn from experienced teachers and engage with like-minded peers who share my enthusiasm for discovery and innovation.

I believe that studying at [Name of Institution] will not only help me expand my knowledge but also nurture my curiosity and passion for science. I am excited about the prospect of contributing to the scientific community and making a positive impact on the world through my future endeavors.

Thank you for considering my application. I look forward to the opportunity to be a part of the vibrant academic community at [Name of Institution].

Yours sincerely,

[Your Name]

Application for a Creative Scholar

To: The Selection Committee,

I am writing to apply for the position of Creative Scholar at [Name of Institution]. I am passionate about exploring new ideas and expressing myself through art, music, and storytelling. I believe that creativity is an important skill that can help me learn and grow.

I love to draw, paint, and write stories that inspire others. I am always looking for new ways to express myself and share my ideas with the world. Becoming a Creative Scholar would give me the opportunity to learn from others and to expand my creativity even further.

I am excited about the possibility of joining a community of creative minds and sharing my passion for art and storytelling. I am confident that my creativity and enthusiasm will make me a valuable addition to the program.

Thank you for considering my application.

Sincerely, [Your Name]

Request for Inclusion in Sports Program

To, [Name of the Sports Program Coordinator], [Name of the Sports Program], [Address of the Sports Program Office].

Subject: Request for Inclusion in Sports Program

Dear [Name of the Sports Program Coordinator],

I am writing to request to be a part of the [Name of the Sports Program] in [Your City/Town]. I am [Your Age] years old and I love playing [Name of the Sport]. I believe that being a part of this program will help me learn new skills and make new friends.

I promise to attend all the practice sessions regularly and work hard to improve my game. I am very passionate about [Name of the Sport] and I dream of representing [Your City/Town] in competitions one day.

I kindly request you to consider my application and give me the opportunity to be a part of the [Name of the Sports Program]. I am excited to learn and grow as a young athlete.

Thank you for considering my request.

Application for Music Academy Entry

To: The Director, XYZ Music Academy

Subject: Application for Music Academy Entry

Respected Sir/Madam,

I, [Your Name], am writing this application to express my keen interest in joining the XYZ Music Academy. I have always had a deep love for music and a strong desire to learn more about it.

I believe that the XYZ Music Academy will provide me with the perfect opportunity to enhance my musical skills and knowledge. I am eager to learn from the talented teachers and fellow students at your esteemed institution.

I am confident that with the guidance and support of the XYZ Music Academy, I will be able to reach my full potential as a musician. I am dedicated, hardworking, and passionate about music, and I am excited about the prospect of being a part of your academy.

I hope that you will consider my application and give me the chance to pursue my musical dreams at the XYZ Music Academy.

Thank you for your time and consideration.

Application for Special Education Program

To: The Principal, [School Name]

Subject: Application for Special Education Program

I am [Your Name], a student of [Your Class] in your school. I am writing this application to request enrollment in the Special Education Program offered by the school.

I face difficulties in understanding some subjects and need extra help to learn better. I believe that the Special Education Program will provide me with the support and tools needed to improve my learning abilities.

I am eager to participate in this program so that I can do better in my studies and feel more confident in the classroom. I am hopeful that with the help of the Special Education Program, I can overcome my challenges and excel in my academics.

I kindly request you to consider my application for the Special Education Program. Thank you for your attention and support.

[Your Name] [Class and Section]

How to Write Application for School Admission by Parents

Some writing tips to help you craft a better application:

• Address the application to the school’s admissions office.
• Include the child’s name, age, and grade applying for.
• Provide parent/guardian contact details clearly.
• Explain why you feel the school is a good fit for your child.
• Highlight any special talents, achievements, or interests of your child.
• Mention any siblings already attending the school.
• Attach any required documents like birth certificate or previous school records.
• Express gratitude for considering your application.
• Check for spelling and grammar errors before submission.

Related Topics:

• Application for School Admission
• Application for Admission in Primary School
• Application for Admission in Nursery Class

View all topics →

I am sure you will get some insights from here on how to write “application for school admission by parents”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Sample Application Letter for School Admission for Child

In this guide, I’ll walk you through a step-by-step process, share a customizable template, and offer personal tips from my experience to help you create an effective application letter.

Key Takeaways Understanding the Purpose : Grasp the significance of the application letter in the school admission process. Personalizing the Content : Learn how to tailor the letter to highlight your child’s unique attributes and potential contributions to the school. Structuring the Letter : A step-by-step guide on the components of the letter. Template Usage : Access to a customizable template to simplify your writing process. Expert Tips : Benefit from insights and tips based on real-life experiences in writing successful application letters.

Understanding the Purpose of the Application Letter

The application letter is your opportunity to present your child in a way that goes beyond grades and certificates. It’s about telling a story, your child’s story, and how it aligns with the values and ethos of the prospective school.

Personal Insights

In my experience, schools are looking for students who will not only benefit from but also contribute to the school’s environment. Hence, understanding the school’s values and ethos is crucial before you start writing.

Step-by-Step Guide to Writing the Letter

Step 1: research the school.

Before you start writing, research the school. Understand its values, what it stands for, and what it seeks in its students. This information will be the foundation of your letter.

Step 2: Start with a Strong Opening

Begin with a compelling introduction that captures the essence of your child’s personality or a significant achievement that aligns with the school’s values.

Example : “When Jane solved her first complex math puzzle, it wasn’t just about numbers; it was about problem-solving, perseverance, and the joy of learning – qualities that resonate with [School’s Name] ethos.”

Step 3: Highlight Key Attributes and Achievements

Discuss your child’s attributes, interests, and accomplishments. Connect these with how they can contribute to and benefit from the school.

Tip : Use specific examples to illustrate your points. Real-life instances make your letter more personal and impactful.

Step 4: Discuss the Alignment with the School’s Values

Explain why the school’s environment is the ideal setting for your child’s growth and how their presence can enhance the school community.

Step 5: Conclude Positively

End with a positive note, expressing enthusiasm about the possibility of your child joining the school community.

Template for Application Letter for School Admission

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [School’s Name] [School’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to express my child, [Child’s Name]’s, interest in joining [School’s Name] for [Grade/Year]. [Introduction – Briefly introduce your child and mention a standout quality or achievement relevant to the school’s ethos].

[Body Paragraph 1 – Discuss your child’s key attributes, interests, and how they align with the school’s values and offerings].

[Body Paragraph 2 – Highlight your child’s achievements and how they can contribute to and benefit from the school environment].

In conclusion, [Child’s Name]’s passion for [Key Interest] and their [Key Attribute] make them a fitting candidate for [School’s Name]. We are enthusiastic about the prospect of [Child’s Name] becoming part of your school community and contributing to its vibrant atmosphere.

Thank you for considering our application. We look forward to the possibility of [Child’s Name] joining [School’s Name] and contributing to its esteemed legacy.

[Your Name]

Personal Tips from Experience

• Authenticity Matters : Schools can tell when a letter is genuine. Let your child’s personality shine through.
• Be Concise : While it’s important to be thorough, keep your letter concise and to the point.
• Proofread : Typos or grammatical errors can detract from your letter’s impact. Always proofread before sending.

Frequently Asked Questions (FAQs)

Q: how do i showcase my child’s unique talents in an application letter for school admission.

Answer : In my application letter, I highlighted my child’s unique talents by giving specific examples of their achievements and creativity, like the time they won a local art competition, which showed their exceptional skills and passion for the arts.

Q: What should I include in the application letter to express my child’s enthusiasm for learning?

Answer : I made sure to include anecdotes of my child’s natural curiosity and eagerness to learn, such as their endless questions about space, which demonstrate their genuine interest in acquiring knowledge.

Q: How can I address my child’s special needs in the application letter?

Answer : In the letter, I openly discussed my child’s special needs, emphasizing how they’ve overcome challenges with resilience and determination, which I believe showcases their strength and character.

Q: Is it important to mention my child’s extracurricular activities in the school admissions application letter?

Answer : Absolutely, I included details about my child’s involvement in sports and music, illustrating their well-rounded character and teamwork skills, which are crucial for their overall development.

Q: How can I make my child’s application letter stand out to the admissions committee?

Answer : I added a personal touch by sharing a heartfelt story about my child’s kindness and empathy during a community service event, which not only reflects their character but also their potential as a valuable community member at the school.

Q: Can I discuss my child’s academic achievements in the application letter for school admission?

Answer : Yes, I showcased my child’s academic prowess by mentioning their consistent honor roll status and their inquisitive nature in class discussions, which highlights their intellectual capabilities and engagement in learning.

Q: How do I explain the reason for choosing a particular school in the application letter?

Answer : I articulated our family’s decision by explaining how the school’s unique approach to education aligns with my child’s learning style and interests, like their emphasis on experiential learning that suits my child’s hands-on learning preference.

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Application For School Admission

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Are you interested in getting your child into a top-quality school? Are you in search of a few well-crafted samples of applications for school admission ? If your answer is YES , you’ve landed on the right page.

The process of applying for school admission can often be quite overwhelming for both students and their parents. To simplify this process and reduce the stress, you can consider sending an application letter for school admission to the Principal or Headmaster.

The school admission application letter is a crucial document that parents or guardians send to the school they wish to enroll their child in. A well-crafted school admission application can be the key to securing a place in the institution of your choice.

How to Write the Best Application for Admission in School?

A well-written school application can make a big difference in your chances of being admitted. It is important to write a well-crafted letter that highlights your child’s strengths and qualifications and explains why you believe the school is a good fit for them. Below, you’ll find sample letters to guide you.

To write a strong school admission application letter, follow these steps:

• Begin with a brief introduction, including your family background.
• Outline your academic qualifications and any relevant certifications.
• Highlight why your child is a strong candidate for admission.
• Provide your contact details for easy communication.
• Keep your letter concise and formal.

Before finalizing your letter, it’s crucial to review and edit it carefully. Seek feedback from a friend or family member to ensure its quality. Once approved, make any necessary adjustments and create the final copy. For additional guidance and to ensure your letter truly stands out, refer to our sample applications.

Below we have more than 14+ samples of school admission applications, which you can use while writing your application.

Read Also: Character Certificate Application in english

Request Letter For School Admission

To, The Principal/Headmaster, [Name of the School], [Address], [Pin Code], [Date].

Subject: Request letter for school admission.

Dear Sir/Ma’am,

With due respect, I would like to state that I want to get my child ________ [Write Your Child Name] admitted in your school. I am sure he will get a good quality of education under the superintendence of talented and experienced teachers.

Therefore, I would like to request you to kindly give him a chance to appear in the test and interview for admission. If you have any questions, please kindly feel free to contact me on my mobile number.

Thank you very much in advance.

Sincerely Yours, [Guardian’s Name], [Mobile No], [Email ID].

Application For Admission In School From Parents

To, The Principal, [School Name], [School Address].

Subject: Request letter for admission in school.

Dear Principal,

I am writing to request admission for my child, ______ [Child’s Full Name], in ____ [Grade Level] at _____ [School Name] for the upcoming academic year ___[Year]. We have chosen [School Name] because of its outstanding reputation for academic excellence and values-based education.

_____ [Child’s Full Name] has a strong academic record and is actively involved in extracurricular activities such as [mention relevant activities]. We believe that _____ [School Name] aligns with our family’s values and educational goals.

We look forward to the possibility of _____ [Child’s Full Name] joining your school and contributing positively to your community. Kindly contact me at ______ [Your Phone Number] or ______ [Your Email Address] to schedule a meeting.

Yours Sincerely, [Your Full Name] [Your Address] [City, State, ZIP Code] [Date]

To, The Headmaster, [Name of the School], [Address].

Subject: Application for school admission.

With due respect, I, _______ [Your Name], guardian of _______ [Your Child Name], humbly request admission of my son/daughter to your school.

My child is a very active and quick learner, if he studies in your school then it will definitely help in his walks of life. Your school has a good reputation in the city and I am confident that by attending your school.

Hence, I would request you to please consider this application as a humble request to enroll my son/daughter in your school.

Looking forward to hearing from you.

Regards, [Your Name] [Your Address], [Contact Details].

Also Read: Application To Principal For Fee Concession

School Admission Letter Sample For Nursery

To, The Headmaster/Principal, [School/Institute Name], [School/Institute Address], [Date].

Subject – Request letter for school admission in nursery class.

Dear Sir/Madam,

With due regards, I am _________ [Your Name] and my son/daughter ______ [Write Your Child Name] who is _____ [Mention Your Son’s Age] years old, is seeking admission to your school in nursery.

I have selected your institute out of many options because I have discussed with people and found that your institute has well-qualified teachers that will help in his future career.

I am attaching my son/daughter’s report card with the application. I shall be obliged if you provide admission to my son in your school.

Thanking you.

Yours sincerely, [Your Name], [Your Mobile No], [Address].

Request Letter For School Admission For LKG

To, The Principal, [School Name], [School Address], [Date].

Subject: Request letter for school admission for LKG.

Respected Sir/Madam,

This is an application for my child’s admission at your school in the LKG class. I want to provide my child with a quality education. So, I want him to pursue his future studies at your school. I am attaching my son/daughter’s report card with the application.

Thanking You.

Yours Faithfully, [Signature], [Fathers Name], [Contact Details].

Read Also:  Application For Degree Certificate

Application For Admission In School For Class 1

To, The Principal, [Name of the School], [Address], [Date].

Subject: Application for school admission in class 1.

I writing an application for admission in class 1 in your school. My son/daughter ________ [Mention Your Son/Daughter Name] is a very hard-working student and is very active in other extra curricula. It comes to my knowledge that your school’s teaching ways and methodology and believe it to be the best option for the higher studies.

I am hopeful that you will accept my request for admission of my son/daughter in your school. I will be grateful to you and also I look forward for a positive reply.

Sincerely, [Guardian’s Name], [Contact Details].

Application For Admission In School For Class 11

To, The Principal, [School/College Name], [Address], [Date].

Subject: Application for school admission in class 11th.

With due respect, I beg to say that I am the father of student ________ [Mention Your Child Name]. He was studying in _________ [Mention Old School Name] and now has passed class 10th and has been promoted to class 11th.

Fortunately, I have found you through a reference and I will be very grateful if you can please consider my son/daughter being your student in your school.

Thanking You ahead.

Yours Truly, [Signature], [Fathers Name], [Mother Name], [Contact Details].

Read Also:  Bonafide Certificate Application

Application Letter For Admission To Secondary School

To, The Principal/Headmaster, [Name of the School], [Address].

Subject – Application for admission to secondary school.

I am writing this application to request you to get admitted to your school. {My son/daughter is currently studying in 9th Standard and will be sitting for the board exams next year} – change with your details.

Your school has a very good reputation in this city and I am confident that by attending to your school, my son/daughter will be a better-educated student. As a responsible parent, I want his bright future.

Please consider our request and provide us with an appointment as soon as possible.

I hope you will give me this opportunity to create my child’s future. I am hopeful for your sympathetic consideration.

Regards, [Your Name], [Address], [Contact Information].

School Admission Request Letter

To, The Principal, [Name of the School], [Address of the school], Date: day/month/year.

Subject: Application for new admission in school.

Respected sir/madam,

With due respect and humble submission, I beg to say that I am ________ [parent’s name] and am writing this letter to humbly request my son to be admitted to your esteemed school.

Since your school is the nearest to our home, it will be most convenient for my child to travel. Also for the better future of my child, I would like to enroll you in this esteemed school.

Therefore, I would like to enroll my child in this prestigious school. I hope you will consider my request & allow him to sit for the admission interview to be held at your school.

Yours Sincerely, [Parent’s Name], [Child Name], [Contact Details], [Address].

Sample Application Letter For School Admission

To, The Principle, [School/Institute Name], [Address], [Date].

Subject: Application letter for school admission in new class.

Respected Principal,

With due respect and humble submission, I beg to state that I wish to get myself admitted into your school. Previously I was a student of __________ [Mention Your Previous School Name]. My parents keenly desire me to get admitted to class _____ [Mention Your New Class] in your school.

So, I have an ardent desire to get myself admitted into class _____ [Mention Your New Class] in your school. I, therefore, pray and hope that you will consider my case preciously and permit me to get myself admitted into class _____ [Mention Your New Class] in your prestigious institution and thus gratify me.

Sincerely Yours, [Your Name], [Address], [Contact Information], [Signature].

Best Sample On Application For Admission In New Class

[Sample 1 – Download ]

Sample Application Letter For School Admission For Child

[Sample 2 – Download ]

We know that the Indian school admission system is a little difficult. But now that you have social media like YouTube , you will be able to know or learn at least some of the experiences that have already happened with others. So you can check some youtube videos to help you prepare yourself and your child for school admission interviews.

In conclusion, a well-prepared school admission application is a crucial step in securing a place for your child in the school of your choice. We encourage you to use the provided sample templates and guidelines to craft a compelling application. We wish you the best of luck in the school admission process, and may your child’s educational journey be filled with success and growth.

FAQs On Application For Admission In School

1) How do I write application for child admission in school? To, The Principal/Headmaster. Subject: Application for admission in school. Respected Sir/Madam, With due respect, I would like to state that, I am writing this application politely requesting admission of my child to your school. If you want an interview for this, I’m willing to give it too. If you have any questions about this matter, please kindly feel free to contact me on my mobile number. Thank you.

2) What information will you gather in a form for school admission of a student? The school admission form asks for some information about the student and his / her parents. Such as the student’s name address, his parent’s name, and date of birth of the student. You will also need to submit some address proof and date of birth proof with these.

3) How do I write a letter to my principal for joining school? To write a letter to your principal for joining school, begin with a polite greeting. Mention your intent to join the school, your name, and the grade you wish to enroll in. Briefly highlight your enthusiasm and provide any required documents or information. End with a courteous closing and your contact details.

4) What documents are typically required with a school admission application? The most common documents required for school admission include a birth certificate, passport-size photos of the child and parents, previous school transcripts, immunization records, a medical fitness certificate, address proof, and parent ID proof . Some schools may also require standardized test scores, letters of recommendation, a portfolio of work, or an interview. Always check the school’s admission guidelines for precise document requirements.

5) What are the factors that schools consider when making admission decisions? Schools typically consider a combination of factors when making admission decisions, including a student’s academic performance, standardized test scores (if applicable), extracurricular activities, personal interviews, recommendation letters, the compatibility of the student with the school’s values, and available seats in the desired grade.

6) How do you send an email to school for admission? Dear Sir/Madam, With due respect, I want to inform you that I wish to admit my son/daughter to your highly prestigious school. I hope you will provide me with a positive response and take his interview for admission.

7) What can I do to increase my child’s chances of getting into a good school? To enhance your child’s chances of admission to a good school, start early by nurturing their academics and encouraging extracurricular involvement. Research schools that align with their needs and interests. Write a compelling application essay showcasing their uniqueness. For interviews, practice common questions together. Applying to multiple schools can broaden options and improve chances.

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School admissions

This page provides information on the schools admission process, the law surrounding school admissions and appealing the refusal of a school place..

School admissions are governed by the School Admissions Code. School Admissions Appeals are governed by the School Standards and Framework Act 1998 (the Act) and the School Admissions Appeals Code 2012.

Which schools do the Codes apply to?

Both Codes apply to maintained primary and secondary schools in England. Academies, free schools and university technical colleges are required by their funding agreements to comply with the Code and the law on admissions, but the Secretary of State can vary this. The Code does not apply to Independent schools or to further education establishments except for 6th forms attached to maintained schools and Academies.

How do I apply for school places?

Your local authority should be able to provide you with a list of schools in your area or you can use this government resource . 

The main times when parents will be applying for school places will be when their children are entering primary or secondary school. Usually applications for secondary schools should be made by 31 October and applications for primary schools made by 15 January.

An application will be treated as a late application if:

• it was made after the above date (whichever is relevant) but before the first day of the academic term; AND
• it wasn’t considered before the ‘offer date’.

Any application for a school place on or after the first day of the academic term will be considered as an in-year application. Any application for another age group will also be considered as an in-year application. 

Local authorities co-ordinate admissions to all schools (primary and secondary), no matter who the admission authority of the school is.

For applications in the normal admissions round , local authorities must provide a Common Application Form (CAF) that enables parents to express their preference for a place at any state-funded school (see Section 86 School Standards and Framework Act 1998 ). The form allows a parent to give at least 3 preferences in rank order, and includes  space for their reasons. Parents may express a preference for any state-funded school, regardless of whether it is in the local authority area in which they live. Admission authorities must not give any guarantees that a preference will be met.

What information must a school publish?

• Admissions criteria
• The amount of pupil premium the school receives, how it is spent and the effect of it
• The curriculum 
• The behaviour policy, special educational needs and disability policy
• Links to Ofsted reports
• Performance data
• Progress measures for Key Stages 2 and 4

Is there a duty to comply with parental preference?

Under Section 86 , local authorities are under an obligation to comply with the wishes of a parent in expressing a preference for a particular school, unless it would prejudice the provision of education or the efficient use of resources. Therefore, parents have a right to express a preference for the school they want their child to attend, but do not have a right for their child to attend that particular school.

Published admission arrangements must make it clear that a separate application must be made for a transfer from nursery to primary school and from infant to junior school.

If a school is undersubscribed, any parent that applies must be offered a place unless the application was for a designated grammar school . When oversubscribed, the admission authority must rank applications in order against its published oversubscription criteria . See below for information on awarding places when a school is oversubscribed.

Children who have been permanently excluded twice

Where a child has been permanently excluded from two or more schools, a parent can still express a preference for a school place, but the requirement to comply with that preference is removed for a period of 2 years from the date on which the latest exclusion took place ( Section 87 School Standards and Framework Act 1998 ). This does not apply to:

• children with an Education, Health and Care Plan (EHCP);
• children who were below compulsory school age when excluded;
• children who were reinstated following a permanent exclusion;
• children who would have been reinstated following a permanent exclusion, had it been practicable to do so.

A permanent exclusion is regarded as taking effect from the first school day that the head teacher told the child not to attend school. The admission authority for the school or Academy may refuse to admit a child who has been excluded twice. In the case of a community or voluntary controlled school , the governing body may appeal against the decision of the Local Authority (as the admission authority) to admit the child.

Local Authorities are still responsible for providing suitable full-time education for these children from the 6th day of exclusion; they may need to use their powers of direction or provide a place in a Pupil Referral Unit or other alternative provision setting. For more details on this see our page on Education for Children out of School .

The School Admissions Policy

The admission authority for each school (whether it is the local authority or the governing body) is required to prepare an admission policy for that school. To comply with the Code, the policy must be written in plain English, and in any other commonly used community languages. It will usually be contained within a comprehensive booklet for parents produced by the local authority about the schools available in their area. It must include the following information:

• The Published Admission Number (PAN) for every year group into which pupils can be admitted, including Year 12 when there is a 6th form. The PAN is the maximum number of pupils that the admission authority will admit to each year group. Each school has a PAN for the whole school. This number will have been agreed with the Local Authority. The published number is divided evenly into each year group to arrive at the PAN for each year group.
• The expected number of pupils on roll at the school and the school’s age range.
• residence in the catchment area (or priority admission area of the school);
• the so-called sibling criteria (i.e. having a brother or sister in the school already); and/or
• attendance at a local primary school.
• a "tie-breaker", which is a way of separating applications falling into any one category of the oversubscription criteria. If this exists it is usually geographical distance from the school. Note : Faith schools may be different (see below).
• Information about any aptitude tests . Some specialist schools are allowed to select a percentage of pupils they admit by using an ability test. There are different rules for schools which are selective by nature, such as grammar schools.
• Information about whether a waiting list will be kept and if so for how long.
• Information about how any late applications will be handled.

It may also include information about previous applications, which criteria places were allocated under previously and the number of successful appeals last year. This should allow parents to assess the likelihood of them getting their children into their preferred schools.

‘Looked After’/’Previously Looked After’ Children

Children in care are among the most vulnerable children in society and it is of paramount importance that a school place is found that is in the best interests of the child as quickly as possible. Admission authorities must give highest priority to looked after children and previously looked after children.

A ‘looked after’ child is defined as a child in the care of the Local Authority or who is being provided with accommodation by a Local Authority in the exercise of their social services functions at the time of making an application to the school.

A ‘previously looked after’ child is a child who was looked after but were then immediately adopted, became subject to a Child Arrangements Order or a Special Guardianship Order. 

After prioritising ‘looked after’ and ‘previously looked after’ children, all other applicants must then be considered according to the oversubscription criteria.

Admission authorities for faith schools must give first priority to ‘looked after’ children and ‘previously looked after’ children of the faith before other children of the faith.  Where they give any element of priority to children not of their faith, they must give priority in their oversubscription criteria to ‘ looked after’ children and ‘previously looked after’ children  not of the faith above other children not of the faith.

Looked after and previously looked after children who have been in state care outside of England and ceased to be in state care as a result of being adopted will be prioritised along with those who are looked after or previously looked after in England. A child will be regarded as having been in state care outside of England if they were in the care of or were accommodated by a public authority, a religious organisation, or any other provider of care whose sole or main purpose is to benefit society. 

Guidance on promoting the education of looked after children and previously looked after children can be found here.

Children with Special Educational Needs (SEN)

Children with statements and ehcps.

All governing bodies are required by Section 324 Education Act 1996 to admit to the school a child with a Statement of SEN that names the school. Under Section 43 Children and Families Act 2014 , the school named in an EHCP must admit the child. This is not an oversubscription criterion – schools must admit such children regardless of whether they have places available. Admission authorities must not imply in their published admission arrangements that they have discretion over the admission of children with an EHCP.

Children with EHCPs are not admitted through the admissions arrangements and are placed in schools through the EHCP process.

Children with SEN but no EHCP

It is unlawful for an admission authority to refuse admission to a child who has SEN, but has no EHCP:

• on the grounds of the child’s challenging behaviour (except in very limited circumstances); or
• because it believes the child requires a statutory assessment or requires additional support.

Any such refusal to admit can be challenged at an Independent Admission Appeal Panel. If the appeal is unsuccessful, an application for judicial review of the panel’s decision or a complaint to the Local Government Ombudsman may be appropriate. See our How-To Guide on  Appealing an Education, Health & Care Plan or a Statement of Special Educational Needs  for more information. 

In line with the Equality Act 2010 , children with disabilities must not to be treated less favourably than others in the admission process. A school should make reasonable adjustments to prevent discrimination. Any complaint of discrimination in admission arrangements should be made to the Independent Admission Appeal Panel, not the First Tier Tribunal . For more information see our page on Disability discrimination in education . 

Faith Schools

Faith schools are schools designated by the Department of Education as having a religious character. The admission authorities of these schools are allowed to give preference in the admission policy to members of a particular faith or denomination, provided that this does not conflict in any way with other legislation, such as legislation on race discrimination. When drawing up admission arrangements, admissions authorities for faith schools must have regard to any guidance from the body or person representing the religion/religious denomination.

The faith school must also consult with the body or person representing the religion/religious denomination when determining how an applicant can demonstrate that they practice that faith.

Selective Schools

Only  designated grammar schools are permitted to select their entire intake on the basis of high academic ability. Grammar schools do not have to fill all of their places if applicants have not reached the required standard. If the entire intake is based on high academic ability, the school does not have to give priority to ‘looked after’ or ‘previously looked after’ children. If the admission arrangements are not based solely on the highest scores, the admission authority must give priority to all ‘looked after’ or ‘previously looked after’ children who meet the ability test standards. 

Partially selective schools can select some of their intake by ability. These schools must publish the entry requirements and selection process. If there are not enough applicants who have satisfied the published entry requirements, they must offer places to other children.

Some schools can select pupils by aptitude but must not allow for more than 10% of the total admissions intake to be allocated on this basis. A school can only select by aptitude in the following areas:

• physical education or sport(s);
• performing arts;
• visual arts;
• modern foreign language(s);
• design and technology and IT (for schools 2007/08 onwards).

Maintained boarding schools

Maintained boarding schools can have separate admissions numbers for:

• day places – where pupils attend on a daily basis (including pupils who attend after school activities);
• boarding places – where pupils have overnight board and lodging at the school.

They can interview applicants for boarding places, but can only do so to establish:

• whether a child poses a serious health and safety risk to other boarders; and/or
• whether they will be able to cope with and benefit from boarding.

and must clearly set out this process in their admissions arrangements.

Boarding schools must give priority in their oversubscription criteria as follows:

• ‘looked after’ children and ‘previously looked after’ children;
• children of members of the UK Armed Forces who qualify for financial help with boarding fees from the Ministry of Defence;
• children with a "boarding need".

Random allocation

Local Authority admission authorities cannot use ‘random allocation’ as their main oversubscription criterion.

Random allocation can be used as a lower oversubscription criterion but it must be clear how this will operate and the process must be supervised by an independent person. Each and every time a child is offered a place on a waiting list, a fresh round of random allocation should be used. 

Siblings at the school

Admission authorities can use siblings at the school as an oversubscription criterion. They must make it clear how this will be defined (e.g. whether it will include half-siblings and step-siblings, foster siblings, adopted siblings, other children living permanently at the same address and siblings who formerly attended the school).

It is also possible for an admission authority to give priority to applicants who have a sibling at another state-funded school with which they have close links.

Distance from the school

Distance from the school is a common oversubscription criterion. The admissions arrangement must clearly define how this will be measured, how the home address will be determined and what happens if a child shares their time during the school week at more than one address.

Catchment areas

A school’s catchment area must be measured in a reasonable and clearly defined way. Parents who live outside of catchment can still apply to that school.

Feeder schools

Admission authorities can give priority to children from feeder schools, as long as it is transparent and reasonable.

Children of staff at the school

Admission authorities may give priority in their oversubscription criteria to children of staff in the following circumstances:

• where the member of staff has been employed at the school for 2 or more years at the time at which the application for admission to the school is made; and/or
• the member of staff is recruited to fill a vacant post for which there is a demonstrable skill shortage.

Children of crown servants

Families of crown servants returning from overseas to the UK can apply for schools before they move back. Admission authorities must allocate a place before they arrive as long as the application contains an official letter confirming the address. If a school is oversubscribed, school places must be allocated lawfully in line with the admissions criteria.

In September 2015, the Department for Education released an explanatory note, Admission of children of crown servants .

Children eligible for pupil premium or service premium

Under Section 7 Childcare Act 2006 , disadvantaged children who receive state-funded education may be eligible for early years pupil premium .

Under Section 14 Education Act 2002 , disadvantaged children may be eligible for pupil premium and children of Armed Services personnel may be eligible for service premium . 

An admission authority may give priority in its oversubscription criteria to children who are eligible for early years pupil premium , pupil premium and service premium if:

• they are in a nursery class attached to a school; or
• they attend a nursery, established and run by a school, that is named in the admission arrangements.

Admission of children below compulsory school age and deferred entry to school

Admission authorities must provide for the admission of all children in the September following their 4th birthday. The authority must make it clear in their arrangements that:

• parents can request that the date their child is admitted to school is deferred until later in the academic year or until the term in which the child reaches compulsory school age; and
• parents can request that their child takes up the place part-time until the child reaches compulsory school age.

Admission of children outside their normal age group

Parents of gifted and talented children, or those who have experienced problems or missed part of a year, for example due to ill health, can seek places outside their normal age group. Admission authorities must make decisions on a case-by-case basis, informing parents of their statutory right to appeal. This right does not apply if they are offered a place in another year group at the school.

Social and medical need

Admission arrangements can contain oversubscription criteria for children who require a place at the school on the basis of a social or medical need. If admission authorities decide to use social and medical need as an oversubscription criterion, they must:

• set out in their arrangements how they will define this need;
• give clear details about what supporting evidence will be required (e.g. a letter from a doctor or social worker); and
• make consistent decisions based on the evidence provided.

Parents must provide this evidence, in order for their application to be considered under this criterion. Evidence must be tailored to the school in question and why the child needs to attend this school. The admission authority will consider this evidence and decide whether the child should be classed as falling within this criterion.

Note : Schools are not required to have such a priority/criterion within their oversubscription criteria. If they don’t, applications will only be considered in line with their existing criteria and no special consideration will be given for children with such needs.

Infant Class Size Exceptions

Infant classes (Reception to Year 2)) must not contain more than 30 pupils with a single school teacher. Additional children may only be admitted under limited exceptional circumstances, extended by the Code.

The excepted children are:

• children admitted outside the normal admissions round with statements of Special Educational Needs (SEN) specifying a school;
• ‘looked after’ children and ‘previously looked after’ children admitted outside the normal admissions round;
• children admitted, after initial allocation of places, because of a procedural error made by the admission authority or Local Authority in the original application process;
• children admitted after an Independent Admission Appeal Panel upholds an appeal;
• children who move into the area outside the normal admissions round, for whom there is no other available school within reasonable distance;
• children of UK service personnel admitted outside the normal admissions round;
• children whose twin or sibling from a multiple birth is admitted otherwise than as an excepted pupil;
• children with SEN who are normally taught in a SEN unit attached to the school, or registered at a special school , who attend some infant classes within the mainstream school.

Whether a child will be considered to be admitted outside the normal admissions round will depend on whether the child has been offered or refused the place on National Offer Day for that application year. If the child is offered or refused the place on National Offer Day then this is part of the normal admissions round. If the child is offered or refused a place after National Offers Day that this will be outside of the normal admissions round.

Independent Schools and Further Education Establishments

The admission procedures of Independent schools, colleges or other further education establishments fall outside the 2 Codes of Practice. However, these institutions must take account of the Equality Act 2010 , the Human Rights Act 1998 and the rules of natural justice, when drafting and implementing their admission policy and procedure.

If an Independent school or college discriminates against a potential student on the grounds of disability, a complaint can be made by the parent or guardian to the First Tier Tribunal (Special Educational Needs and Disability) . Before making such a complaint, the potential student should exhaust any appeals procedure set out in the school or college’s own admissions policy and, preferably, make a formal complaint using the school or college complaints policy.

If there is a possible breach of rights under the Human Rights Act 1998 or non-compliance with the rules of natural justice, the parent or pupil should seek legal advice as to the possibility of a judicial review in the High Court.

Awarding places

The admission authority of the school will decide whether or not to admit the child.

With the exception of designated grammar schools, all maintained schools, including faith schools, that have enough places available must offer a place to every child who has applied for one, without condition or the use of any oversubscription criteria.

Admission authorities must not refuse to admit a child solely because:

• they have applied later than other applicants;
• they are not of the faith of the school in the case of a faith school;
• they followed a different curriculum at their previous school;
• information has not been received from their previous school; or
• they have missed entrance tests for selective places.

However, problems arise when the school is oversubscribed, which means they have more applications than places available. In these circumstances the admission authority will award places in line with the oversubscription criteria specified in their admissions arrangements.

The admissions arrangements of all maintained schools and academies have to comply with the Code . If you have concerns about the content of a school’s admissions arrangements, you will need to check this against Code .

Once the admissions process has been completed, the Local Authority must write to parents and offer one place per child.

• For secondary school applications, all offers must be made on 1 March or the next working day, and
• For primary school applications, all offers must be made on 16 April or the next working day.

When a Local Authority or an admission authority informs a parent of a decision to refuse their child a place at a school for which they have applied, it must include:

• the reason why admission was refused;
• information about the right to appeal;
• the deadline for lodging an appeal; and
• the contact details for making an appeal.

Parents must be informed that if they wish to appeal, they have to set out their grounds for appeal in writing.

Right of Appeal

Section 94 School Standards and Framework Act 1998 requires admission authorities of schools to make arrangements to allow parents to appeal against any decision to refuse entry, following an application.

Any parent who has not been awarded a place for their child at their first preference school will be given a right of appeal to an Independent Admissions Appeal Panel. If this is the case, the letter must inform parents of their right to appeal, including details of how to do so. Parents can appeal against the refusal to admit their child to a school even if they have already accepted another school and can also appeal against the decision not to admit their child to more than one school.

For more details on preparing an appeal see our How-To Guide on School Admissions Appeals .

Withdrawal of Offer

Once an offer of admission has been made, it can only be withdrawn in very limited circumstances. The admission authority may require a parent to accept the offer of a place at the school within a specified period giving them notice that if they do not do so the offer will be withdrawn. 

When accepting an offer of a place, it is wise for a parent to send the acceptance by recorded delivery and to keep a dated copy. It is not unknown for acceptance forms to go astray.

When an offer of admission has been made on the basis of information which turns out to be fraudulent, or deliberately misleading, it may be lawful for the offer to be withdrawn. In deciding whether to withdraw an offer in these circumstances, the admission authority must take account of the length of time the child has been at the school, and must re-consider the original application on the changed facts.

• Admission Authority: this is body that deals with admissions for the school.
• Published Admissions Number or PAN: this is the number of pupils that the school can admit into each relevant age group: Reception, year 7 and year 12.
• Net Capacity: the total number of pupils the school has been assessed as being able to admit. This looks at the number and size of the classrooms (how much usable space there is for core teaching activities).
• Admissions Criteria/Policy: these polices set out the admissions number for the school and the over-subscription criteria which will set out how applications will be prioritised if the school is oversubscribed.
• Infant Class Size Prejudice: there is a statutory limit of 30 pupils that can be admitted into infant classes (for applications for entry into Reception, Year 1 or Year 2) under section 1 School Standards and Framework Act 1998 . If a school has admitted this number of children, no further children can be admitted to the school (except in limited circumstances as set out below). Therefore the reasons for the refusal will be that to admit any further children would cause Infant Class Size Prejudice.

Going further

More detailed information on school admission appeals can be found in our  How-To Guide .

This information is correct at the time of writing, 11th December 2023 . The law in this area is subject to change.

Coram Children’s Legal Centre cannot be held responsible if changes to the law outdate this publication. Individuals may print or photocopy information in CCLC publications for their personal use.

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In-Year Admissions

The attached information summarises the statutory duties and local arrangements in respect of in year admissions for schools, academies and the local authority, including timescales to respond to applications.

Template letters for use when offering or refusing a child a place and example template letter for process of clearing termly or annual waiting lists (to be amended depending on school's admission policy regarding waiting lists).

Forms for children who are not currently in a Newcastle school, and children who wish to move between Newcastle schools.

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Secondary school admissions

However sanguine you are about your child's ability to fit in and get on at any school, it's well-nigh impossible not to succumb to the collective febrile hysteria that grips playgrounds as the move to secondary looms. And that's just the parents. Many secondary schools are oversubscribed and there is fierce (and we mean, fierce ) competition for places at 'good' schools.

By Mumsnet HQ | Last updated Oct 12, 2023

"I am starting to feel slightly dizzy thinking about this! Why can't we all just send our kids to the local school and be happy with it? Yes, I know why, because they are largely rubbish. But still, isn't it a nice idea?" PSCMUM

Your child will find the process stressful too, but far more stressful if you spend the whole time going on about how worried you are.

"Let them be kids! I'm sure our parents never had all this school angst!" sandyballs

Don't get too sucked in to swapping horror stories in the playground, especially when what you're getting is negativity. Bear in mind that while school is hugely important, it's not as important as having a cool and collected parent, or a functioning family.

Admissions criteria  | How to apply | Applications timetable

Getting your head around admissions criteria

So how do you go about getting your child into the secondary school of your choice? What's fundamental is the entrance criteria: in other words, the rules that determine which candidates the school is looking for as pupils.

You need to find a school, or schools, that you like and whose entrance criteria your child fits. Do that, and you'll be successful. You'll find the admissions criteria on the school's website: if you're wise you'll check it before you fall in love with the school.

Examples of admissions criteria for secondary schools include:

Sibling(s) who will be at the school when your other child starts

You live close to the school

You or your child has a disability

Your family is of the religion served by the school (for faith schools)

Your child attends a linked primary

Entrance exam or selection test (grammar schools and some others select a proportion of their pupils on academic ability)

Assessment or audition (if the school awards a certain number of places on the basis of aptitude for certain subjects)

Random allocation or 'banding' (to ensure a school has pupils with a range of ability levels)

Interview (the only state-funded schools that are allowed to interview are boarding schools)

Many parents get extremely irked by admissions criteria, as pages and pages of discussions on Mumsnet's Education Talk forums demonstrate.

"It's so GRINDINGLY DULL, isn't it? Dull, dull, dull, dull, dull." sunnywrong

But try to keep your cool: it's unreasonable to expect that every school can take every kid who wants to get in. Whatever you do, don't be tempted to waste time and emotional energy on applications that haven't a hope in hell of success.

And make sure, too, that you can provide evidence if needed that you fit the school's admissions criteria.

"All the parents round here who have been allocated a place on the distance rule this year have just been asked to provide proof of residency. In this instance, that means child benefit documents, council tax bill and a utility bill for the relevant period." clam

Faith schools may ask for confirmation of attendance at a place of worship, as well as documentary evidence that you are signed and sealed members of the faith, sometimes going back a generation. How far you're prepared to dissemble is a matter for your own conscience (and, frequently, the Mumsnet jury).

"Is it wrong to use church to ensure your children get into the popular school? Yes. Would I do it? Yes." Nagapie

Local authorities are the coordinating body for applications to all state secondary schools in their area; independent schools deal with their own applications, and you're free to apply to as many as you want.

You're bound to have a favourite school, but you'll probably have had to include other schools on your application as well, so don't be too negative about any of your choices in front of your child: if you end up having to take a place at a school that wasn't your first choice, it'll be a lot easier if you haven't shrouded the place in negativity.

For state schools, you'll usually be restricted to a certain number of choices and you'll need to complete your authority's application form, either online or on paper.

"Read the admissions criteria for the school, and see if any of them particularly apply to your child. Nothing else counts. Then highlight this fact in the box.For example, 'My child has a statement of Special Educational Needs and this school is named on his/her statement' gives you an excellent score. 'My child attends the feeder primary school' gives you a good score. 'There is a sibling already at the school' gives you another good score. 'It is our nearest maintained secondary school' also helps. 'It is our nearest specialist language / music / technology college' is not too bad but you're into more murky waters here. Do you get my drift? For more info see the Schools Admissions Code, as this is applied very strictly in almost all cases." BoffinMum  

Typical applications timetable

These timings may vary depending on where you are in the UK, so double-check on your local authority's website what the exact timings are in your area.

September/October: school open days

October/November: closing date for applications

November: aptitude tests, if necessary

November-February: interviews, if relevant

February/March: offers for places made

March-August: offers for places made from waiting lists

May/June: appeals heard

It's worth having a Plan B in case things go pear-shaped.

"If worst comes to worst and you get allocated a school you don't want, then get on waiting list for your preferences, and phone round yourself to see if there is a place at a nearish school you would be happier with." TotalChaos

You also have a right to appeal against the decision.

And if you need to vent about the sheer nerve-shredding stress of it all, get on Mumsnet Talk Education forums. You'll get advice and soothing empathy from other parents who've been there or are still there. Good luck.

Talk to local parents about schools in your area

Last updated: over 1 year ago

Sample Application Letter for Primary School Admission

Writing a decent and professional application letter for primary school admission is very important for your child career. At the present situation, it is not an easy task to get a seat in good primary school. Here we have some sample application letter for primary school admission which may help you to get an admission for your child.

How to Write an Application Letter for School

• The letter should be decent, professional and simple and point to matter.
• Write the name and address of the school and also write your name and address. Don’t forget to mention your contact number and email id.
• If it is possible to try to mention the reason for school admission, such as job transfers, shifting of home etc.
• Try to highlight the skills of your child.

To                                                                                                                    Date:

The Principal,                                                                                                  Place:

XYZ primary school,

address:________.

A Raghuram,

address_______.

Sub: Request letter for primary school admission

Dear Sir / Madam,

                     This is my humble request to provide an admission for my child in your primary school, I feel it will become a great platform for my child if he gets an admission in your school. I heard a lot about your school in a positive way and I really liked the facilities provided by your school, it will help the children to grow both academically and culturally.

                          My child is very active and quick learner, if he studies in an esteemed organization like your school then it will definitely help in his career. So please consider my application and hoping for a positive response from your side.

Thanking you.

Yours sincerely,

A Raghuram.

Also find: Apology letter to teacher from parents

Sample Application Letter for Primary School Admission Due to Job Transfer of  Parents

Ch Dakshayani,

Sub: Request letter for primary school admission.

Dear sir/madam,

              This is an application for my child’s admission at your primary school. I am a bank employee and recently I have transferred to Bangalore from Kolkatta. When I have enquired about several schools in our locality I heard a lot of positive feedback on your school.

                Yesterday I have visited your school along with my child and he really liked your school atmosphere but unfortunately, we couldn’t able to get a chance to meet with you, so I am writing this request letter to provide an admission for my child in your school.

Thanking you in advance.

A Dakshayani.

1 thought on “Sample Application Letter for Primary School Admission”

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School admissions: applications for overseas children

Guidance for admission authorities when processing applications made from another country.

• EU and transition period (Brexit) (Sub-topic) and
• School admissions (Sub-topic)

How admission authorities and local authorities should process applications made from another country for a maintained school in Wales. Parents and carers should contact the local authority for guidance on applying for a school place . In most cases, children arriving from overseas have the right to attend schools in Wales. School admission authorities must not refuse to admit a child on the basis of their nationality or immigration status nor remove them from roll on this basis. It is the responsibility of parents and carers to check that their children have a right, under their visa entry conditions, to study at a school. To help parents and carers, we recommend that local authorities advise overseas nationals entering the UK, who wish to apply for a place at a maintained school, to check that they have a  right of abode or that the conditions of their immigration status otherwise permit them to access a maintained school. Local authorities can do this by adding a reminder to their admissions webpage and within their composite admissions prospectus. Until 31 December 2020, all European Economic Area (‘EEA’), and Swiss national children, will continue to have the right, under UK immigration law, to enter the country to access a school. Any EEA or Swiss national arriving in the UK by 31 December 2020 is eligible to apply to the EU Settlement Scheme , and continue to be able to study in schools in Wales as they do now if their application is successful.

Children aged under 18 are classed as dependent children if they are the children of foreign nationals who have settled status in the UK, or who are entering the UK on a work visa or student visa , or who are part of a family entering or residing in the UK under the immigration route for British National (Overseas) citizens and their dependants .

These dependent children are entitled to enter the country and can study at a maintained or independent school once in the UK.

Dependent children who do not arrive in the UK at the same time as their parents, would need to apply for a visa separately as a dependent child. Unaccompanied children may also enter the UK to access a school. To comply with their visa terms, unaccompanied foreign national children, and young people (including such EEA and Swiss nationals entering the UK after 31 December 2020) who are entering on a  child student visa or student visa must, when accessing education in Wales, study at the independent school, sixth form college or further education college which is a licenced student sponsor  that has offered them an unconditional place on a course. Overseas nationals cannot use the six month Standard Visitor visa, or an 11 month Short-term Study (English language) visa, to enter the UK to enrol as a learner at a school. Find out what these visas can be used for on the  standard visitor visa page. Find out more about visas and immigration and the EU Settlement Scheme for EEA and Swiss citizens. Irish citizens’ rights to live in the UK will not change. They do not need to apply for the EU Settlement Scheme, but their family members, who are not Irish or UK citizens, will need to apply. If a school is concerned that a child may not have a right to enter the country to access a maintained school, it must not deny them a place or remove them from the school roll. Schools should advise parents and carers to check their rights or email the Home Office’s school referrals team so they can investigate further.

Home Office referrals

If a school or local authority has concerns about a particular child’s immigration status, contact the Home Office via: [email protected] The local authority, or school admission authority, does not have to inform the child’s parents or carers that it has contacted the Home Office, however it is good practice for it to do so. The Home Office will aim to respond to the school within 48 hours. If the Home Office finds that the child’s visa does not entitle him or her to enter the country to attend a maintained school, it will be up to the Home Office to take any further action it considers appropriate. A local authority, admission authority or school must not deny a child a place, or remove him or her from the school roll, on the basis of the Home Office’s findings.

Processing applications from parents and carers moving to Wales

This advice sets out how school admission authorities and local authorities should process applications for places for children who are living in another country at the point the application is made.

Parents who are not UK or Irish nationals should check they, and their children, have a right to reside in the UK before applying for a school place in Wales. It is not the responsibility of the admission authority or co-ordinated local authority to check. A school admission authority cannot refuse to admit a child until the school to which the parents and carers have applied is full, for example, it has reached its published admission number. Parents and carers who are moving/returning to Wales/the UK and who apply for a place in Wales must therefore have their applications for maintained schools considered. Where a place is refused, admission authorities must offer an appeal to an independent appeals panel. As is the case with admission authorities more generally, nothing in legislation prevents a local authority from accepting an application from a family living in another country or posted overseas who will be moving/returning to Wales/the UK and that the child will be living in the area when they start school. If a local authority refuses to accept an application for a school place from parents and carers currently living in another country but moving/returning to Wales, an admission authority for the school would have significant difficulty in being able to lawfully apply its admission arrangements. We recommend that admission authorities and local authorities, including those with determined coordinated schemes follow the process set out in this advice. It is also recommended that admission arrangements and composite admissions prospectuses include details of the type of evidence parents and carers will need to provide to establish that they either already live in the area or intend to return to it in time to take up a school place.

Applications in the normal admissions round and late applications

If an application is made from another country, admission authorities or local authorities should consider the application as adequate proof of an intention to move/return to the area and include it within their admissions process or local authority coordinated process. An admission authority or local authority should not refuse an application made from overseas (or from Scotland, England, Northern Ireland, the Isle of Man or the Channel Islands), on the grounds that the applicant does not currently live in its area. An admission authority or local authority can reasonably request the evidence set out below, so they hold sufficient information to determine the application.

In-year applications

Where a local authority coordinates in-year applications on behalf of a school, it should not require applicants to currently live in the area (or the country) before passing the application on to the admission authority for it to consider. Where a local authority does not coordinate in-year applications, and applications are made directly to the admission authorities for schools, those schools can only refuse the application based on ‘prejudice’ as defined in legislation (for example, the school is full). The relevant admission authority must not require applicants to currently live in the area before considering their applications.

Establishing ‘home’ address

It is common for admission arrangements to give some degree of priority based on where an applicant lives. In these cases, admission authorities will need an address in order to apply their admission arrangements and rank applicants for their oversubscription criteria. Admission authorities could ask prospective movers/returners where they will be living. This might include whether parents and carers:

• own or rent a property in the area to which they intend to return
• are UK crown servants or are in the UK military and are returning to the area
• have provided other compelling evidence that they are returning to the area

School admission authorities and local authorities can decide what evidence they require from parents and carers to show that they intend returning to the area, but this might include:

• a mortgage or rental agreement for a property in the area
• deeds for a property in the area
• a letter from an employer showing a transfer date to the area
• registration with a local GP

Admission authorities must consider all in-year applications and should not refuse an application simply because a parent/carer or child currently lives in another country.

If a parent or carer is unable to provide evidence of a return to the area (before the new school year for applications in the normal admissions round or by the start of the next term for in-year applications), admission authorities could apply a catchment area policy or distance tie-break using the parents’ and carers’ place of residence at the point the application is made. If this is in another country, it would give the child a lower priority for admission to most schools.

Applications from UK crown servants or military families

As set out in paragraphs 3.65 to 3.67 of the School Admissions Code , admission authorities must process applications from UK crown servants or UK military families with evidence from their employers or commanding officers that they are returning to the area ahead of any move. They must accept any posting or quartering address as a ‘home’ address in the absence of any actual home address.

Withdrawing offers of places

When an application is made from an address in another country, the local authority and/or school may ask for evidence before the school year or term begins to confirm that the child now lives in the area. If the child does not attend school on the first day of term, the admission authority could remove the offer and allocate the place to a child on the waiting list.

Before taking this action, the local authority and admission authority should contact the parent(s) or carer(s) to give them an opportunity to explain why there has been a delay in taking up the place and find out when the child might begin attending. Paragraph 3.40 of the School Admissions Code states that: ‘Once an admission authority has made an offer of a school place, it may only lawfully withdraw that offer in very limited circumstances. These may include when the admission authority offered the place on the basis of a fraudulent or intentionally misleading application from a parent or young person (for example, a false claim to residence in a catchment area) which effectively denied a place to a child with a stronger claim or where a place was offered by the local authority rather than by the admission authority in error.’

If the local authority/school does not receive a response even then, The Education (Pupil Registration) (Wales) Regulations 2010 allows them to remove the child from the roll after 20 school days. The local authority can then allocate the vacant place to a child on the waiting list.

Safeguarding

If admission authorities or schools are concerned about the safety of children from overseas who are in private fostering arrangements, they should act on these concerns in line with their safeguarding duties. These duties are set out in the Welsh Government statutory guidance  keeping learners safe and in the Wales Safeguarding Procedures .

Schools in England, Scotland and Northern Ireland

Whilst the same immigration policy applies across all nations within the UK, each country has its own education system, guidance and laws.

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• Checklist for applications to defer or delay
• Starting primary school

This checklist offers some guidance on how you could structure your application to your local authority for delaying or deferring your child's start to primary school. Including the information in this checklist can help support your application. You might find it useful to use the bullet points as sections for your application letter.

Local authorities and school admissions boards all do things slightly differently across the UK. If you want to defer or delay your child’s primary school place, you should contact your local authority. They will tell you what you need to do and when the application needs to be completed by.

If you live in England, Wales or Northern Ireland, it is likely that you will be asked to:

• Explain why your child should be educated outside of their normal age group.
• Provide evidence to support your request.

Remember: admission authorities should consider the age group a child would have fallen into if they were born at full term.

The authority is also required to make a decision based on the circumstances of the case and in your child’s best interests.

1. Explain why your child should be educated outside of their normal age group

Tell the authority why you are asking for your child’s school place to be delayed/deferred and why you think this is the best outcome for your child.

Things you might include:

• Their expected birth date and actual birth date. Your application is more likely to be given serious consideration if your premature child was born:

- 1 June to 31 August (England and Wales)

- 1 April to 1 July (Northern Ireland)

• Information about their premature birth and early life experiences, such as the time they spent in neonatal care.
• Any conditions they have been diagnosed with, such as ADHA or autism.
• Any challenges you have noticed, such as difficulties communicating, poor coordination, or issues with self care (e.g. getting themselves dressed).

2. Evidence (documents) that support your views

• Statements from keyworkers in your child's early life, such as social workers, nursery staff or other early years providers who have cared for your child.
• Copies of letter from any medical professionals involved in their care. This might include:

- Consultant or specialist (e.g. paediatrician or neurologist)

- Speech and language therapist

- Occupational therapist

- Physiotherapist

- Educational psychologist

• Statement or letter from a headteacher, SENDCo or any other staff from the school or schools you would like your child to attend.
• Copy of an Educational Health Care Plan (EHCP) , Health Care Plan, Coordinated Support Plan or Statement of Special Educational Needs.
• Copy of Bliss' letter of support for delaying or deferring places for premature summer-born or young for year babies.

The 'TIGAR' study based out of the University of Oxford recently published a report about how being born early might affect a child’s health and progress at school. It contains some useful information and statistics that can be used to support your application. You can find the full report using this link and a helpful summary of their findings using this link .

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The Application Process

• 3 years ago
• Advice , Getting ready

When you have selected the right school for your child, it’s time to start the application process

The application process covers a number of steps, ideally taken over a period of two or more years, although the timescale can vary greatly and can be considerably shorter. In simple terms, it is never too early to start. There is competition for places, and the more popular schools tend to become fully booked at least a year in advance. However, schools have become increasingly flexible when considering applications for boarding places, so it is always worth enquiring. In many countries, the academic year runs from January to December, rather than September to July as in the UK. If this is the case in your country, your child is likely to be one term behind pupils in the UK of the same age. For example, GCSE exams are taken in May-July in the UK, while International GCSE (IGCSE) exams are normally taken in November and December. In this instance, it would be advisable for pupils to enter the UK system in the September following the IGCSEs, rather than try to catch up the lost ground over the year of the GCSE exams.

Making an application

All schools require parents to complete an application or registration form. This is an official request to be admitted as a pupil, normally for the start of the UK school year in September. Normally you will be required to agree to advance payment of all fees, possibly including extras for the next term. There will also be reference to entry requirements and registration fees, which are not normally refundable. In some cases, you may also be asked to pay acceptance fees, which are normally retained against the final term’s accounts and extras, and sign a parent–school contract.

Preparation for entrance exams

The standard exam entrance points for most academically selective boarding independent schools are 4+, 7+, 8+, 11+, 13+ and 16+. The time between registration for a school and the sitting of exams obviously varies from school to school, as do the circumstances of each applicant. Some children sit entry exams or tests from well-established feeder schools, which are well versed in providing the necessary teaching and preparation. Other schools know little about the entry requirements for independent schools, though any school overseas following the National Curriculum of England, Wales and Northern Ireland shouldn’t find it too difficult to offer some kind of support. In these cases, some kind of individual preparation and coaching can be helpful.

Entrance exams and interviews

All pupils will have to satisfy the school’s entry requirements, which will include taking a test or exam and possibly attending an individual interview. If it is not possible for the overseas applicant to be in the UK at the normal time of an exam, special arrangements can usually be made either by examining the pupil during a visit to the school or by sending papers to an approved examination centre in the pupil’s home country. These entrance exams can be taken in some British Council offices and overseas schools that satisfy the criteria for administering and supervising external examinations.

Pre-prep school

At the pre-prep stage (generally ages 5-6+, Years 1 and 2), boarding is not usually an option, although a very small number of pre-prep schools offer boarding from age 5. To enrol a child in a pre-prep school, you may need to get his or her name on a waiting list years before the proposed starting date.

Preparatory school

At prep school level (ages 7–10+, Years 3–6), pupils will probably have to take the school’s formal assessments in mathematics, English, and possibly reading and verbal reasoning. The main ages for transferring from junior to senior school and also from the maintained to the independent sector are 11+ and 13+. In Scotland, independent schools are generally more flexible about points of entry, but most pupils join senior schools at age 12+ (S1 in the Scottish year numbering scheme) or age 13+ (S2).

11+ Examinations: Year 6

Almost all independent schools, for students aged 11-18, hold 11+ entrance examinations in Year 6. The 11+ process for independent schools begins in Year 4/5, when, as parents, you will identify the schools you wish your child to apply to and registration to be assessed for a place. 11+ examinations are held in Year 6, normally in late autumn or early January. Formats vary, but all schools test mathematics and English and usually verbal reasoning. Most independent schools offer 11+ interviews to some or all candidates – and often parents, too.

Senior school

Pre-Tests: Year 6 or 7. These are routinely used for assessing those who intend to sit Common Entrance Examinations in Year 8 for entry to independent schools at age 13. The tests are in verbal reasoning, non-verbal reasoning, English and mathematics and provide a standardised assessment measure; the tests are usually online, multiple-choice and often adaptive. Exams are approximately three hours.

13+ Assessments: Year 8. The Common Entrance 13+ exams, required for entry to independent schools at 13-plus, are in June of Year 8. The subjects covered at age 13+ include English, mathematics, a modern and/or classical language, science, history, geography and religious education. Core subjects are English, mathematics and science. Individual schools will specify the other subjects which need to be taken. Interviews may take place at Common Entrance pre-test stage in Year 6 or at the time of the 13+ exam. Schools may also offer places to pupils aged 14+ and 15+ on a similar basis.

The Common Entrance is an official examination administered by the independent sector, with the aim of providing continuity and consistency within the sector. The papers are set by the Independent Schools Examinations Board (ISEB) and can be taken between the ages of 11+ and 13+ by those who wish to move from an independent preparatory school or junior school to a senior school. The exam is usually taken at the child’s current school, and the answers marked by the first-choice senior school, with unsuccessful applicants’ papers being referred to the second-choice school. Some schools set their own examinations, the timings of these examinations and tests can vary, but most take place in February/March and May for September entry.

Parents should be warned there is a debate currently running about the appropriateness of Common Entrance. Consequently, a small number of prep schools are developing a Prep School Baccalaureate that focuses on a far broader range of assessment areas (including teamwork, leadership and extracurricular activities), which is marked internally by the prep school on a rolling basis rather than a single set of final exams.

GCSEs: Years 10-11. Entry at Year 9 depends mainly on reports from the current school. In Year 9, students have GCSE choices for a two-year programme running throughout Years 10-11.

The success of a student aged 16+ applying for a place at a school’s sixth-form (Years 12 and 13) or a sixth-form college is normally dependent on their achieving either five or six GCSEs at grade 5/6 or above (or a similar number of Scottish Standard Grades at grade 3 or above). Some schools set their own tests in the subjects the applicant wishes to study in the sixth form, and hold interviews in either the autumn or spring term before the year of entry. In the Scottish state system, pupils in S5 and S6 (ages 16+ and 17+) take Highers and Advanced Highers, some independent schools in Scotland offer these exams.

Scholarship candidates

Many schools offer scholarships and awards for pupils aged 11+, 13+ and 16+. As well as academic scholarships, there are financial awards for music, drama, art and sport. Scholarship candidates normally sit more advanced papers than the normal entrance exams, mainly in March/May. Schools will be able to provide further details about their scholarships and bursaries.

Final preparation

Once entrance requirements have been met and the offer of a place confirmed, plans for the immediate future can be finalised. After the initial period of celebration and relief, it is possible that doubts of some kind may arise. These may well be a sign of nerves, which can be settled by reassurance, probably from someone who has been through the experience themselves. There may be a need to obtain extra English tuition. Sometimes, however, worry can be felt about the extent of the financial commitment, whether or not the school meets the child’s needs, and how the child will adapt to studying and living in the UK. Again, such doubts need to be acknowledged early and overcome with the help of someone who can provide realistic solutions. In all such cases, going to someone with the experience to help is essential. It is important that parents’ anxieties should not be conveyed to the child as he or she focuses on the excitement and opportunities ahead. Arriving in the UK early will allow an opportunity to visit the school, maybe for an open day, before your child starts. It will give you the chance to meet the prospective housemaster or housemistress, to obtain the school uniform and to see something of the school. If this can be done during a previous term, it will be possible to see something of the school in action, and to meet teachers and future friends, which should help to lessen any fears. It is important that you establish some form of contact at the school, whom you can telephone for advice or help, to provide reassurance.

School entry

The actual start of an international pupil’s boarding life in the UK is something that parents need to consider and prepare for carefully. If they are unable to accompany their child to the school, they should do all they can to persuade their child’s guardian in the UK to do this to provide as much support and reassurance as possible. The guardian should also introduce themselves personally to the school and to the key members of staff.

Schools prepare carefully for the pupils’ first day, in their own ways. They arrange meetings with key members of staff, briefings for new parents and introductions within the school to new pupils. It will all be done with brisk efficiency, and before long the children are whisked off to become a part of their new environment, while their parents or guardians undertake the journey home to a much quieter house. Many offer induction courses involving introduction to boarding school life and English culture.

The first official exeat (leave) weekend may be some time ahead, but whenever it is, use it to re-establish your child’s link with the guardian family. The pupil’s relationship with their UK guardian, by whatever method of communication that is agreed, provides essential support for the school and encouragement to the boarder.

Your application checklist

• Carry out research into possible schools
• If possible, visit schools at least a year before your child’s entry date
• Complete application form and register with school
• Pay deposit/application fee during the year before entry
• Your child should prepare for and sit entrance exams at an  agreed location. If possible obtain past copies of exams.
• If possible, visit the school for interview during spring and summer term before entry
• Prepare for entry and complete all essential paperwork
• Purchase school uniform and items on clothing list, during the summer term or holidays before entry

Common Entrance: An exam taken in the final term at preparatory schools to select pupils for entry to many independent senior schools.

Independent Schools Examinations Board (ISEB): The examinations board that administers the Common Entrance exam.

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Blog The Education Hub

https://educationhub.blog.gov.uk/2023/03/07/secondary-school-offer-appeals-everything-you-need-to-know/

Secondary school offer appeals: Everything you need to know

On 1 March, families of Year 6 pupils found out which secondary school offered them a place for September 2023. But what happens if your child wasn’t offered a place at their top choice school?

Here we talk you through everything you need to know about appealing a secondary school’s offer decision.

When can I appeal a decision?

You have the right to appeal a decision if you applied to a school and it didn’t offer your child a place.

Local authorities set their own deadlines for appeals, but they must allow you at least 20 school days from the day the offer was given to prepare and submit an appeal.

Visit your local council’s website to find out how long you have to submit an appeal. Find your local council - GOV.UK (www.gov.uk) .

How do I appeal a school admission decision?

If your child is refused a place at one of their three top choice schools, you can appeal against the decision.

However, even if you're appealing a decision, we recommend accepting the offer your child did receive so that they have a school place if the appeal is unsuccessful. Accepting another offer won’t affect your appeal or limit other options available to you.

The letter which contains the decision about your child’s school place will tell you why your application was refused, where to send your appeal, how to appeal, and the appeal deadline.

You’ll usually need to complete an appeal form and submit it by the deadline.

You’ll then be invited to an appeal hearing with an admissions panel. The panel is independent and will look at the case presented by both the school’s admission authority and the parent, before deciding whether the school should admit the child. The panel will have seen the form you completed before the hearing.

Admission authorities and appeal panels must comply with the statutory School Admission Appeals Code, available  here .

What information do I need to include in my appeal letter?

The appeal letter is an opportunity for you to show why you think your child should attend the school in question. If you think your application has been treated incorrectly, you should explain why.

You can make an appeal because you want your child to attend a particular school, but the stronger your reasons, the better chance you have of your appeal being successful.

For example, wanting your child to go to a particular school because it’s the best in the area is not likely to convince the panel that your child should get one place over another.

Instead, you should focus on how the school meets your child’s needs, stating what this school can offer that the other can’t, and what the impact will be on your child if they don’t attend the school of your choice.

Where possible, you should include other documents that support your appeal, such as letters or written reports. For example, if there are medical or social factors that contribute to your reason for appealing, these should be supported by a letter from a professional like a doctor or social worker.

Coram Children’s Legal Centre  may be able to give you advice about appeals.

When will the hearing take place?

The admission authority must give you at least 10 school days’ notice of the hearing.

Appeals must be heard within 40 school days of the deadline for making an appeal.

What can I expect from a hearing?

First, the clerk or the chair of the panel will introduce everyone to the hearing. They will explain everything that will happen during and after your hearing. Your appeal may take place in person, remotely by video call, or via a hybrid of the two, and the chair will explain the process depending on how the appeal is taking place.

The panel will then usually hear the appeal in two stages.

First, the presenting officer will explain the admission authority’s reasons for refusing to admit another child at the school. Then, the panel will ask you to present your reasons as to why you believe the school should admit your child.

When the panel believes it has enough information to make a decision, the hearing will end. The panel will then discuss and decide to either uphold or dismiss your appeal in private. If the panel finds that the negative impact on your child of not attending your preferred school is stronger than the case put forward by the school, it will uphold your appeal.

Your appeal will also be upheld if it finds that the admission arrangements weren’t properly applied when taking a decision on whether your child should be offered a place.

When will I find out whether my appeal has been successful?

After an appeal, you will usually find out in writing whether you have been successful within 5 school days. There may be a delay if the panel has received lots of appeals.

If you are making an appeal, we recommend you visit the full guidance at this link .

Tags: Admissions , Appeal school offer , school admissions , School offers , Secondary School , Secondary school places , Secondary Schools

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Similar Letters

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• Express your intentions in writing the letter / application.
• Make sure that you mention your qualifications and other supporting facts as to why you are eligible for admission to the school.
• End on a positive tone.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to express my desire to enroll in your prestigious school for this coming school year. I believe that I am highly qualified and deserve to go to your honorable school because (list down the various positive qualities that you have here). Also, you will find that I have excellent academic records from my previous school. Please find attached my records for your perusal. I look forward to hearing from you about this matter.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Application letter for school admission. Sample letter.

Further things to consider when writing application letters to schools

Application Letters

Application letters are letters that you write to formally request for something from authority, apply for a job, or join an institution. Effective application letters will give a detailed explanation for your interest in the specific item, company, or institution. They showcase your abilities and strengths and illustrate your experience. In most cases, people write application letters to express their interest in receiving a position, attending an institution, or when applying for a visa, for instance. In all scenarios, application letters must be accompanied by the relevant documents. Application letters are the perfect tool to demonstrate something of your personality. Therefore, you should write in a professional tone setting a clear outline that allows the reader to scan the primary data quickly. Introduce yourself and briefly explain your intent and reason for the application. Address the letter with a title or name of the recipient. If your application is for a job or to join an institution, for example, you need to highlight your experience and qualification; if you are applying for a travel visa, make sure to state a clear intention for your travel. End with a positive tone and invite the recipient to contact you.

Letters to Schools

Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send. All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.

These articles may interest you

• Application
• application letters
• school application

• Letter Writing
• Formal Letter Writing In English
• Request Letter for School Admission

Request Letter for School Admission | Learn How to Write and Samples

Applying for a school admission can be hectic for both parents as well as students. To get your kid into a school of your choice, you will have to find out what qualifies your kid for an admission and the procedures to be followed. You can then write a letter to the principal for admission of your child into a specific class. Go through the article and sample letters given to know how.

Table of Contents

How to write an application for admission in school, samples of request letter for school admission, request application for admission in school by parents, frequently asked questions on request letter for school admission.

As a parent, you will have to write a letter to the principal for admission, mentioning the reasons to admit your child. An application to the principal for admission is very similar to that of other formal letters .

A request letter for school admission must be written in a formal and convincing tone and the language has to be professional. As a parent, you must keep in mind that it is a request for admission in school; so be mindful of the words you use. Check the samples provided below to understand how to write a request letter.

Here are a few samples of request letters for school admission. Go through them to have a better understanding of the format.

Amrita Thakur

19, New Life Lane

Hyderabad – 123564

The Principal,

BMR School,

Mumbai-786609

Subject: Request for admission

Dear Sir/Madam,

With due respect, I, Amrita Thakur, mother of Priyanshi Thakur, would like to request you to consider my daughter’s application for admission to your school for Class 5, for the current academic year. I have heard a lot about your school, and I would be a proud parent if my child gets admission in such a reputed school. I believe it would be a great opportunity for her to improve academically and have a bright career.

She has completed her 4th standard from MD School with impressive grades (98%). For your reference, I have attached copies of her certificates and grade sheets. She has achieved various certificates in co-curricular activities; I have attached copies of them as well. I can promise that she will continue to do her best, if given an opportunity. I shall be highly obliged for the same.

Awaiting your positive response.

Yours faithfully,

Mother of Priyanshi Thakur

Contact No. 12345

How do I write a request application for admission in school?

In order to write a request application for admission in school, you will have to follow the format of a formal letter. Mention the details of your child, and do not forget to attach your child’s achievement certificates.

When do we send a request letter to the principal for admission?

You will have to write a request letter to the principal for admission before the starting of the new academic session and if there are vacancies for the particular class/standard.

Do I need to write a request letter for school admission due to transfer?

Yes, you will have to write a letter to the principal requesting admission to the school in case you are transferred.

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Sample Request Letter Template for Admission in School/College

To write a Request Letter for Admission to the Principal of a school, for requesting new admission, one must keep some points in mind. There should be a mention of the class the student is willing to take admission in. The record of the student's academic performance and the reason for taking the new admission should also be highlighted. A contact number will be mentioned so that the school can reach the student for any further queries.

Format of Request Letter for Admission in School

The Principal “School Name” Address

Subject : ( Request for admission in the mentioned school )

Dear Sir/ Ma’am, This is (student's guardian's name) and I am writing to state that my son/daughter (student's name) is seeking admission to your school in class (mention the class).

My child has performed decently throughout their previous years. Now that I have been transferred from my work location, I have found your school to be the best choice in my new vicinity.

My child is interested in different kind of sports as well, mainly table tennis and I think your school has enough scope to provide the proper guidance. I am sure they will get a good quality of education under the supervision of talented and experienced teachers.

I have attached all the details of my child's academic records. Please arrange an appointment next week, based on your schedule. If anything I have missed to provide you, kindly feel free to contact me on my mobile number.

I look forward for a positive reply.

(Guardian’s Name)

When a student is applying for admission to a school, it is usually their first entry into the school. Therefore, the letter should be brief and include all the aspects that the parents want their child to be provided with during their education. Some schools also require information about the student's family background and qualifications, so it's important to include these details in the letter if necessary.

Related Article:

• How to write Admission Letter
• Recommendation Letter for University
• Scholarship Recommendation Letter
• Recommendation Letter for Students

Admission Request Letter Sample with Example

Request letter for school admission for lkg.

From: Ethan Hunt, 12 Dell Street Dallas, TX 70001 555-777-0989 [email protected]

Date: 3/7/2078

To: Elementary School 123 Main Street Dallas, TX 70001

Dear Sir/Ma'am,

I am writing to express my interest in enrolling my son, Michael Smith, into your school. He is currently three years old and seeking admission to the Pre-Kindergarten class. My son previously attended Maple Tree Preschool, but we are looking for a school that has the facilities to support his natural talent for singing. From your brochure, we understand that your school has the resources to support this extra-curricular activity and being an established school, we believe that he will receive a high-quality education under the guidance of experienced teachers.

Please let me know if you would like to schedule a formal discussion or if you have any other process for evaluating the student.

You can contact me at the above-mentioned number if you need any more information.

For a primary school admission, if the child was already in a playschool or a lower nursery, their previous records should be provided. There's a norm of evaluating the student, so the syllabus also should be asked for.

Request Letter for Admission in Primary School

From, Riley Thompson 507 3rd Street Ottawa, Canada [email protected]

Date: 3/5/2023

To, Principal California, USA 555-555-3456

I am writing to express my interest in enrolling my son, Matt Stuart into your school. He is currently studying in the UK and will be five years old by the end of this academic year. I am seeking admission in class 1 in your school, once he completes his session.

My son is a wonderful student so far and his behavior is excellent. He takes efforts to learn new things and he is interested in sports as well. I consider your school will provide him enough scope to grow in the future and get mentored by well-qualified teachers.

I have attached his records of his nursery classes and my contact details with this letter. Please let me know when you can schedule his formal evaluation. Please contact me in case of any query.

Riley Thompson Contact Details

Sometimes the increased school fees cause extra hurdles for a student's education. There is some scope for the management to provide concessions for the student in their academic fees. A request can be written so that the management may consider the concession.

Request Letter For School Fees Concession

From, Paula Garver 9 South St. Denver, CO 83421 (555)-344-8139

Dear Ma’am,

I am Paula Garver, studying in class 11 th, and I am writing to request a concession on my school fees. My father has been ill for the past few months and had to take early retirement. As a result, our family's income has decreased significantly and we have very little money left for my education expenses.

I would greatly appreciate it if my request could be considered.

Paula Garver

Here's a Letter of Request for School Records for a student, in case he is changing his school.

Sample of Request Letter for School Records

From, Anthony Bose 4th Goose Street Peninsula, CA 91234 555-444-4456 [email protected]

To, Mini Morare Teacher, DPS School 988-998-8967 [email protected]

Dear Ma'am,

I am writing to request my son, Michael's school records from his primary classes. As we are relocating and Michael will be seeking a new admission in another school, we will need his academic records. Additionally, a transfer certificate is also needed for his admission process.

Please arrange for the necessary records by the end of this week. It will be greatly appreciated.

Anthony Bose Father of Michael Bose

Request Letter for Admission in College

From, James Roy 4th Zone St. Anchorage, AK 91723 555-555-7821 [email protected]

Date: 6 June, 2023

To, David Songol Principal, Elementary School, Anchorage, AK 91743 [email protected]

I am James Roy, father of Shelly Roy and I am writing to request her admission to your college. My daughter has scored 89% in her 12th class boards and wishes to study Economics in her graduation. She has a 93% marks in economics and also secured the highest position in her school. I believe she has enough capability to do well in this subject with the guidance of the qualified professors. Please let me know the process of admission and any dates for evaluation tests.

I have attached the marksheet and school records with this email. In case you need any further details, please do not hesitate to contact me.

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• Find a School

Applying to an Independent (private) School

Factors to consider when applying to an independent school (private school).

• Decide how old your child will be when they start out their school. Common starting age are 2,3,4,5,7,11,13 and 16 in the September of the year they begin.
• Decide if you are interested in a boarding school or not.
• Obtain a list of suitable schools and look up their admission dates and processes on their websites. For a small number of schools you need to apply two or more years in advance.
• Visit the schools you are interested in and apply. Many parents apply to several schools, especially if the schools are academically selective.
• Some senior schools require applicants to sit the Common Entrance (CE) exams for entry at 11 or 13. Those sitting this exam are advised to attend a prep (junior) school which prepares pupils for CE. Schools which do not require the CE exam will normally ask applicants to sit a test in English, Maths possibly other subjects and be interviewed.
• The school year is September to June or July
• Some schools use overseas recruitment agents and the schools can give you details if that is the case. Good agents will help with the application process.

Visit the schools you are interested in applying

What should I look for if I am applying to independent schools?

• Age of entry: the age pupils should be on 1 September of the year of entry (pupils normally start at school in early September).
• Age of registration: the date by which you need to apply. Some schools require applicants to apply several years in advance while for others several weeks is enough.
• If you are applying to a boarding school you need to know whether they offer full boarding (7 days a week), weekly boarding (5 or 6 days a week) or flexible boarding.
• Read the schools' latest inspection reports on the Independent Schools Inspectorate website .
• For prep (junior) schools you will want to see a list of their senior schools the pupils have gone to in recent years. For senior schools you will want to see their recent public exam results. The Department for Education Performance Tables website will give a summary of A-level performance including value added (progress made between age 16 and 18). Less academically selective schools will not be at the top of the exam league tables but often have excellent value-added.

Read the schools' latest inspection reports on the ISI website

'[Widening Access][1]' offers free help to families applying to independent schools and works to demystify the process of applying to an Independent Schools.

Home » Letters » School » Admission Enquiry Letter – Sample Letter of Enquiry for School Admission

Admission Enquiry Letter – Sample Letter of Enquiry for School Admission

To, The Principal, ________ (Name of the School), ________ (Address of the School)

Date: __/__/____ (Date)

Subject: Enquiry letter for admission

Dear Sir/ Madam,

Respectfully, I am ______ (Name) a resident of __________ (Locality).

I am writing this letter in order to enquire about the admission procedure for my ______ (son/ daughter). He/ She is _____ (Age) years old and is willing to transfer/ take admission to your school. I would like to know about the __________ (eligibility criteria/ course duration/ amenities/ any other) available in your school campus. ____________ (Mention your point)

I look forward to hearing back from your side at the earliest. In case, you may contact me at ________ (Contact Number).

Thanking you,

_________ (Name), _________ (Parent’s Contact Details)

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