ny forward business safety plan template

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NY Forward Business Safety Plan

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Business Safety Plans Required For All Farms

Cornell cooperative extension webinar series on developing safety plans for compliance and to reduce liability risk.

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New York State requires businesses to have a specific business safety plan in place during the COVID-19 pandemic. This includes all farms, both food and non-food producing. In addition, a well-written and executed business safety plan will help reduce business liability risk during and after the pandemic. A Cornell Task Force recently developed materials to directly support farms in the plan writing process.

Cornell Cooperative Extension and Cornell Agricultural Workforce Development are offering a “NY Forward Business Safety Plan Support” webinar series with specialized webinars for Dairy/Livestock/Crop Farms, Fruit/Vegetable Farms, Retail Farms, Equine Farms and Greenhouse/Landscaping/Ornamental Farms.

The webinars, led by Extension specialists, will walk farmers through the need for and process to complete a safety plan as is required by all businesses for compliance with NY Forward, demonstrate project tools developed by Extension to write and complete a plan, share curated resources for specific industries.

Webinar Dates

Forward Safety Plan Webinar Series Flyer

Registration is FREE and REQUIRED. The webinars will be recorded and the links will be posted.

Considerations and Examples for Required Safety Plans for Agricultural Businesses

Every farm business is unique. NY Forward requires each agricultural business to have a written safety plan in place appropriate to their business. This safety plan details how your business will provide employees and customers protection as New York re-opens for business by region across the state during the COVID-19 pandemic. Both essential agricultural businesses that have remained open and those non-food related agricultural businesses who will re-open must have a safety plan.

The safety plan is about mitigating risk of people associated with your business contracting the COVID-19 virus. Risk of virus transmission increases as the number of people involved or in close proximity to one another grows. Each business is unique in its environment and number of people involved, as family, employees, business associates or customers who visit the premises grows. The complexity of your safety plan is likely to reflect the number and frequency of interactions among people at your farm.

Resources on this page will help you develop a plan to ensure the safety of people involved in your business. Resources organized by type of agricultural enterprise will help you customize a plan that meets the needs of your specific business. Each building block provides examples and consideration s to allow you to either use New York State’s template or develop y our own plan using pieces you may already have in place in your HACCP, FARM Plan or from Best Management Practices for different parts of your entity.

As you begin to put your plan together it is important to keep in mind the purpose of the plan: to prevent the spread of Novel Coronavirus (COVID-19) among people. The plan must have three elements:

Throughout these “Considerations and Examples” you will find information about what the safety plan is required to cover. There are links to guidance documents from New York State, U.S. Centers for Disease Control, Cornell and other experts. Ideas for language you might use to describe how your plan will address requirements outlined by New York are included too. Color-coding all through the documents will help you identify requirements of the safety plan, guidance documents, and example language.

You can choose the format that best suits your needs to develop your safety plan. Templates are provided in Microsoft Word, a fillable PDF form, or you can simply print the template and hand-write text into the boxes provided to address the specific situation for your business. A task force of Cornell Cooperative Extension professionals from across the state, who collectively are familiar with the many different types of enterprises and complexity of agricultural businesses in New York, developed these tools to help make it easier for you to meet the state mandate for a safety plan to protect the people associated with your business.

Blank Templates

These are blank templates that you can download and use to write your farm business’s safety plan.

Considerations and Examples For Your Plan

A team of Cornell Cooperative Extension professionals developed documents with important information and concepts for you to consider as you write your plan and examples of what might appear in a farm safety plan. Use these documents to help you think through each part of your farm safety plan.

Key References and Support Documents

This section includes the essential guidance documents prepared by official sources such as New York and U.S. government authorities and Cornell experts.

Equine Business Safety Plan Resources

References to Write a Safety Plan

Overview Articles

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COVID-19 Safety Plans Required for All Businesses in “New York Forward”

ny forward business safety plan template

New York Forward is the state’s plan to begin re-opening in phases as regions of the state achieve certain COVID-19 management metrics. An important part of New York Forward is for all businesses to have a customized, written safety plan that details specifically how each business will prevent and manage COVID-19. Details for particular industries, including agriculture can be found here: https://forward.ny.gov/industries-reopening-phase .

All Farms Need a Plan

All farms are required to have a written plan , this includes essential, food-producing farms (e.g., dairy, fruit, vegetable) that have been open all along, and non-food-producing farms (e.g., ornamental horticulture, equine). The state provides a Business Safety Plan Template that farmers can use to meet the requirement. Completed safety plans do “not need to be submitted to a state agency for approval but must be retained on the premises of the business and must (be) made available to the New York State Department of Health (DOH) or local health or safety authorities in the event of an inspection.” If a business already has a prior written plan that addresses some or all of the issues in the safety plan, then that plan can be updated to current guidelines and used as the safety plan. A Cornell Extension team is working to develop further educational resources to help farms with safety plan compliance.

New Guidelines for Non-Food Farms

Detailed Guidelines for Non-Food Agriculture (e.g., ornamental horticulture, equine) is part of the New York Forward plan. These businesses may re-open as of May 15 if they are in a region that meets the state’s metrics , they have a safety plan developed, and they are actively carrying out all aspects of that plan. Note that the state instructs farms at the end of the guidance document to “affirm that you have read and understand your obligation to operate in accordance with this guidance: https://forms.ny.gov/s3/ny-forward-affirmation .”

Enforcement

It is not entirely clear at this time how the state will enforce the New York Forward guidance but most likely enforcement will be complaint driven as incidents arise. The New York Forward plan includes an online form and phone number for anyone to file a complaint, the NY State Department of Labor has a separate online form for employees to file COVID-19-related complaints against their employers. Certainly, businesses will need to provide their safety plans in the event of an actual COVID-19 case or outbreak in the business. Enforcement, however, should not be the primary motivating factor. Farm businesses should develop safety plans and continue safety practices to protect employees, customers, services providers, neighbors, and communities because it is the right thing to do.

Risk Management

A likely outcome of the COVID-19 pandemic is an increase in lawsuits: customers might sue businesses they interacted with and employees might sue their employers for real or perceived injuries. These are highly uncertain times but farm businesses can take steps to help control the risk of being sued and improve their ability to defend themselves in court. This topic deserves a more complete discussion, but for now, consider taking every action you can to: 1. understand government requirements, 2. develop plans and procedures to meet requirements, 3. enforce discipline and compliance with established procedures in your workplace, and 4. document your plans, actions, and important decisions that affect employees and customers.

_________________________________________________________________________________ By Richard Stup, Cornell University. Permission granted to repost, quote, and reprint with author attribution. The post COVID-19 Safety Plans Required for All Businesses in “New York Forward” appeared first in The Ag Workforce Journal

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Frequently Asked Questions (FAQ) on New York Forward and Business Reopening

Updated: july 25, 2020.

For information related to establishments permitted to sell alcoholic beverages, please reference the State Liquor Authority Guidance .

My industry is not included in the newly posted Guidance, but my business, or certain parts of my business functions were “essential” under ESD’s Essential Business Guidance. Am I permitted to continue operating? Answer: Yes, if your business or business function is currently “essential” under ESD’s Essential Business Guidance, you may continue to operate. Please continue to regularly check the New York Forward site for guidance that is applicable to your business or certain parts of your business functions. Once guidance is posted that is applicable, you should read and affirm that you are operating in accordance with the health and safety requirements designed to protect your employees and customers.

Due to special circumstances, I cannot fully comply with the Guidance, can I apply for a waiver? Answer: No, due to health and safety concerns, waivers will not be issued.

Local Government operations were excluded from the essential business designation, does this mean all municipally owned sites can continue in counties that are still on PAUSE? Answer: Municipal government operations should practice physical distancing and telecommuting as much as possible, however it is up to the individual municipality how they determine which functions are essential. All local governments are operating at a maximum of 50% in-person workforce presence.

What if my business cannot procure enough protective equipment for all workers? Answer: If your business cannot procure the required protective equipment, then your business cannot operate safely. Your business can only reopen when you are able to fully supply adequate protective equipment and to help protect the health and safety of your workers. You may contact your county Office of Emergency Management for assistance in procuring PPE, to the extent it is available.

How is in-store pick up defined? Answer: In-store pickup is defined as a customer placing an order for specific item(s) by phone or internet in advance, then collecting such order at the retail location. The retail location must abide by physical distancing requirements which prohibit occupancy within the location to no more than 50% of the maximum occupancy, including both employees and customers. Customers are only allowed on the premise to retrieve their prearranged order; not to browse or place an in-person order. Customers must maintain 6 feet of space from others or wear an acceptable face covering, if unable to maintain such distance.

If Building Management has entered into an alternate arrangement with a tenant to perform screenings, is it required to make the responses to such questionnaires available to such tenants? Answer: No, in order to support protection of private health information, Building Management should not store, keep or distribute answers to questionnaires. However, Building Management should provide confirmation by the end of each working day that no visitor or employee of such tenant was granted access to the building if such person failed the screening process.

Does an employer have to notify the local health department if an employee screens positive for COVID-19 symptoms? Answer: No, while such employee should not be permitted access to the office and should be sent home with instructions to contact their healthcare provider for assessment and testing, employers do not need to contact the local health department unless such employee has actually tested positive for COVID-19.

The interim guidance for real estate services requires that residential property management entities conduct a daily health screening of visitors to a building. Does this requirement apply to visitors of building residents as well as visitors of the residential property management entity? Answer: No. The requirement to conduct a daily health screening only applies to visitors of the residential property management entity.

What non-essential common areas should remain closed? Answer: Non-essential common areas include, but are not limited to: gyms, fitness centers or health clubs, saunas or steam rooms, children’s play rooms, and game rooms.

Are delivery persons (e.g. food, packages, materials) considered “visitors” of the building for purposes of screening? Answer: Yes. For purposes of screening, “visitors” include visitors to common areas or for purposes of delivery or maintenance, unless otherwise specified within the guidance document.

How should businesses whose Certificate of Occupancy does not list a building occupancy maximum comply with the maximum occupancy limits, as prescribed in the guidance? Answer: For buildings that do not have the occupant load posted, the building owner can contact the local building department (as the local authority having jurisdiction), as they may have the occupant load listed in the building department’s records. The local building department may use this information when preparing for the required fire safety and property maintenance inspections. The maximum floor area allowances per occupant in the New York State Uniform Fire Prevention and Building Code (the Uniform Code) can be found in Chapter 10 of the 2020 Fire Code of New York State (2020 FCNYS). The occupant load is typically calculated by the building official using Table 1004.5 of the 2020 FCNYS. In order to use Table 1004.5 of the 2020 FCNYS, you must know the use of the space so that you can determine what the occupant load factor is for such space. The occupant load factor differs for the various uses. For example, a motor vehicle showroom (which is classified as a Business Group B occupancy under Chapter 3 of the 2020 FCNYS), the code official would calculate the gross square footage and divide that number by 150 which is occupant load factor for business areas. For a motor vehicle showroom that is 10,000 square feet in area, the occupant load would be 66 people.

Should I consider other federal, state and local requirements (ADA, zoning, building, fire codes, etc.) as I expand my premises? Answer: Yes, your expanded premises must still comply with all other relevant requirements under the law.

Where can I find guidance about the Cluster Action Initiative? Answer: Please click here for guidance about the Cluster Action Initiative.

For any questions not listed here, please contact your Regional Control Room through the email addresses below.

Fillable NY FORWARD SAFETY PLAN TEMPLATE (New York State)

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Covid-19 Safety Plan for Vendors

The New York City Housing Authority (NYCHA) has launched a new tool for our contractors to upload their COVID-19 workplace Safety Plan.

Please review the below and the attached instructions. In accordance with NYS Governor’s Executive Order 202.34 and subsequent orders, construction, repair, and real estate services may proceed provided they comply with the Interim Guidance for Activities During The COVID-19 Public Health Emergency published by New York State (NYS Interim Guidance) .

Prior to reopening, all businesses in New York, regardless of industry, must develop written safety plans outlining how the workplace will prevent the spread of COVID-19. This plan must be retained on the premises of the business and must be made available to the New York State Department of Health (DOH) or local health or safety authorities in the event of an inspection. All employers are responsible for having a safety plan with affirmation posted conspicuously and available for inspection.

The DOH has provided a safety plan template, available here, or businesses may create their own plans.

The safety plans should cover:

All vendors providing labor/services to NYCHA are required to upload the following information in NYCHA's Oracle iSupplier Vendor Portal . Vendors providing goods/materials to NYCHA are not required to provide these forms.

Please click here to access the instructions on how to upload these forms in Oracle iSupplier . These forms must be uploaded using a specific attachment category,“From Supplier : Covid-19 Safety Plan” and “Covid-19 NYS Affirmation”, otherwise NYCHA's Compliance Department will not be able to review them. Login and check back on the iSupplier Portal periodically to follow up on the approval status of your forms.

You can click here to browse for access to the iSupplier Quick Guide instructions manual for logging into or registering for an iSupplier Account.

Vendor COVID-19 safety plans must be approved by NYCHA’s Compliance Department in the iSupplier Portal before any labor-related work can begin. Failure to upload the required documentation may result in corrective actions.

IMAGES

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Department of Health Releases NY Foward Safety Plan Template in Chinese, Korean, and Bengali
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PDF NY FORWARD SAFETY PLAN TEMPLATE
Each business or entity, including those that have been designated as essential under Empire State Development's Essential Business Guidance, must develop a written Safety Plan outlining how its workplace will prevent the spread of COVID-19. A business may ﬁll out this template to fulﬁll the requirement, or may develop its own Safety Plan.
PDF Ny Forward Business Re-opening Safety Plan Template
the spread of COVID-19. A business may fill out this template to fulfill the requirement, or may develop its own Safety Plan. This plan does not need to be submitted to a state agency for approval but must be retained on the premises of the business and must made available to the New York State Department of Health (DOH) or local health or ...
NY Forward Business Safety Plan
These are blank templates that you can download and use to write your farm business's safety plan. Link to NY State Business Safety Plan Template, Adobe PDF format, suitable to print and handwrite your plan Business Safety Plan Template with fillable boxes, Adobe PDF (Reduce font size if necessary to view text in boxes when printing.)
PDF Ny Forward Business Re-opening Safety Plan Template
the spread of COVID-19. A business may fill out this template to fulfill the requirement, or may develop its own Safety Plan. This plan does not need to be submitted to a state agency for approval but must be retained on the premises of the business and must made available to the New York State Department of Health (DOH) or local health or ...
PDF NY FORWARD BUSINESS RE-OPENING SAFETY PLAN TEMPLATE
Business owners should refer to the State's industry-specific guidance for more information on how to safely operate. For a list of regions and sectors that are authorized to re-open, as well as detailed guidance for each sector, please visit: https://forward.ny.gov/ COVID-19 Reopening Safety Plan Name of Business: Industry: Address: Contact ...
PDF NY FORWARD BUSINESS RE-OPENING SAFETY PLAN TEMPLATE
Business owners should refer to the State's industry-specific guidance for more information on how to safely operate. For a list of regions and sectors that are authorized to re-open, as well as detailed guidance for each sector, please visit: https://forward.ny.gov/ COVID-19 Reopening Safety Plan Name of Business: Industry: Address: Contact ...
COVID-19 Safety Plans Required for All Businesses in "New York Forward
An important part of New York Forward is for all businesses to have a customized, written safety plan that details specifically how each business will prevent and manage COVID-19. Details for particular industries, including agriculture can be found here: https://forward.ny.gov/industries-reopening-phase. All Farms Need a Plan
PDF NY FORWARD SAFETY PLAN TEMPLATE
Each business or entity, including those that have been designated as essential under Empire State Development's Essential Business Guidance, must develop a written Safety Plan outlining how its workplace will prevent the spread of COVID-19. A business may ﬁll out this template to fulﬁll the requirement, or may develop its own Safety Plan.
New York Forward FAQ
The maximum floor area allowances per occupant in the New York State Uniform Fire Prevention and Building Code (the Uniform Code) can be found in Chapter 10 of the 2020 Fire Code of New York State (2020 FCNYS). The occupant load is typically calculated by the building official using Table 1004.5 of the 2020 FCNYS.
PDF NY FORWARD SAFETY PLAN TEMPLATE
to the guidelines within this Safety Plan. Please continue to regularly check the New York Forward site for guidance that is applicable to your business or certain parts of your business functions, and consult the state and federal resources listed below. COVID-19 Reopening Safety Plan Name of Business: 4 4 Lifetime Assistance, Inc.
PDF NY FORWARD SAFETY PLAN TEMPLATE
Each business or entity, including those that have been designated as essential under Empire State Development's Essential Business Guidance, must develop a written Safety Plan outlining how its workplace will prevent the spread of COVID-19. A business may ﬁll out this template to fulﬁll the requirement, or may develop its own Safety Plan.
NY FORWARD SAFETY PLAN TEMPLATE (New York State)
NY FORWARD SAFETY PLAN TEMPLATE (New York State) On average this form takes 8 minutes to complete The NY FORWARD SAFETY PLAN TEMPLATE (New York State) form is 6 pages long and contains: 0 signatures 18 check-boxes 22 other fields Country of origin: US File type: PDF Free fillable forms for New York State BROWSE NEW YORK STATE FORMS
PDF Ny Forward Safety Plan Template
Each business or entity, including those that have been designated as essential under Empire State Development's Essential Business Guidance, must develop a written Safety Plan outlining how its workplace will prevent the spread of COVID-19. A business may ﬁll out this template to fulﬁll the requirement, or may develop its own Safety Plan.
Covid-19 Safety Plan for Vendors
The DOH has provided a safety plan template, available here, or businesses may create their own plans. The safety plans should cover: physical distancing; protective equipment; hygiene and cleaning; communication of safety measures; screening processes; and contact tracing and disinfection of contaminated areas.