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Explore the features that help your team succeed

Meet trello.

Trello makes it easy for your team to get work done. No matter the project, workflow, or type of team, Trello can help keep things organized. It’s simple – sign-up, create a board, and you’re off! Productivity awaits.

Take a page out of these pre-built Trello playbooks designed for all teams

Our product in action.

Use case: Task management

Track progress of tasks in one convenient place with a visual layout that adds ‘ta-da’ to your to-do’s.

Use case: Resource hub

Save hours when you give teams a well-designed hub to find information easily and quickly.

Use case: Project management

Keep projects organized, deadlines on track, and teammates aligned with Trello.

For individuals or small teams looking to keep work organized.

Compare plans & pricing

Whether you’re a team of 2 or 2,000, Trello’s flexible pricing model means you only pay for what you need.

Learn & connect

View your team’s projects from every angle.

Automate tasks and workflows with Butler automation.

Power up your teams by linking their favorite tools with Trello plugins.

Give your team a blueprint for success with easy-to-use templates from industry leaders and the Trello community.

Integrations

Find the apps your team is already using or discover new ways to get work done in Trello.

Marketing teams

Whether launching a new product, campaign, or creating content, Trello helps marketing teams succeed.

Product management

Use Trello’s management boards and roadmap features to simplify complex projects and processes.

Engineering teams

Ship more code, faster, and give your developers the freedom to be more agile with Trello.

Design teams

Empower your design teams by using Trello to streamline creative requests and promote more fluid cross-team collaboration.

From hitting revenue goals to managing workflows, small businesses thrive with Trello.

Remote teams

Keep your remote team connected and motivated, no matter where they’re located around the world.

Read though our use cases to make the most of Trello on your team.

For teams that need to manage more work and scale collaboration.

Best for teams up to 100 that need to track multiple projects and visualize work in a variety of ways.

Everything your enterprise teams and admins need to manage projects.

Trello guide

Our easy to follow workflow guide will take you from project set-up to Trello expert in no time.

Remote work guide

The complete guide to setting up your team for remote work success.

Enjoy our free Trello webinars and become a productivity professional.

Customer stories

See how businesses have adopted Trello as a vital part of their workflow.

The sky's the limit in what you can deliver to Trello users in your Power-Up!

Help resources

Need help? Articles and FAQs to get you unstuck.

Helping teams work better, together

Discover Trello use cases, productivity tips, best practices for team collaboration, and expert remote work advice.

Accelerate your teams' work with Atlassian Intelligence (AI) features 🤖 now in beta! Learn more.

Trello brings all your tasks, teammates, and tools together

Keep everything in the same place—even if your team isn’t.

A productivity powerhouse

Simple, flexible, and powerful. All it takes are boards, lists, and cards to get a clear view of who’s doing what and what needs to get done. Learn more in our guide for getting started .

Trello boards keep tasks organized and work moving forward. In a glance, see everything from “things to do” to “aww yeah, we did it!”

The different stages of a task. Start as simple as To Do, Doing or Done—or build a workflow custom fit to your team’s needs. There’s no wrong way to Trello.

Cards represent tasks and ideas and hold all the information to get the job done. As you make progress, move cards across lists to show their status.

Trello in action

Workflows for any project, big or small

Project management.

Keep tasks in order, deadlines on track, and team members aligned with Trello.

Empower your team meetings to be more productive, empowering, and dare we say—fun.

Onboarding to a new company or project is a snap with Trello’s visual layout of to-do’s, resources, and progress tracking.

Task management

Use Trello to track, manage, complete, and bring tasks together like the pieces of a puzzle, and make your team’s projects a cohesive success every time.

Brainstorming

Unleash your team’s creativity and keep ideas visible, collaborative, and actionable.

Resource hub

Save time with a well-designed hub that helps teams find information easily and quickly.

No need to start from scratch. Jump-start your workflow with a proven playbook designed for different teams. Customize it to make it yours.

See work in a whole new way

View your team’s projects from every angle and bring a fresh perspective to the task at hand.

Hit deadlines every time

From weekly sprints to annual planning, Timeline view keeps all tasks on track. Quickly get a glimpse of what’s coming down the pipeline and identify any gaps that might impede your team’s progress.

Learn more about Timeline view

Stay on top of tasks

Start each day without any surprises. Whether scheduling an editorial calendar or staying on top of to-dos, Calendar view is like a crystal ball giving you a clear vision of what work lies ahead.

Learn more about Calendar view

Powerful ways to grow

Do more with Trello

Trello’s intuitive features give any team the ability to quickly set up and customize workflows for just about anything.

Connect the apps your team already uses into your Trello workflow or add a Power-Up to fine-tune your specific needs.

Butler Automation

No-code automation is built into every Trello board. Focus on the work that matters most and let the robots do the rest.

Trello Enterprise

The productivity tool teams love, paired with the features and security needed for scale.

[Trello is] great for simplifying complex processes. As a manager, I can chunk [processes] down into bite-sized pieces for my team and then delegate that out, but still keep a bird's-eye view.

Joey Rosenberg

Global Leadership Director at Women Who Code

75% of organizations report that Trello delivers value to their business within 30 days.

Whether someone is in the office, working from home, or working on-site with a client, everyone can share context and information through Trello.

Sumeet Moghe

Product Manager at ThoughtWorks

81% of customers chose Trello for its ease of use.

We used Trello to provide clarity on steps, requirements, and procedures. This was exceptional when communicating with teams that had deep cultural and language differences.

Jefferson Scomacao

Development Manager at IKEA/PTC

74% of customers say Trello has improved communication with their co-workers and teams.

Trello priced your way.

Trusted by millions, Trello powers teams all around the world.

Free for your whole team

For individuals or teams looking to organize any project.

Per user/month if billed annually ($6 billed monthly)

For small teams that need to manage work and scale collaboration.

Per user/month if billed annually ($12.50 billed monthly)

For teams that need to track and visualize multiple projects in several ways, including boards, timelines, calendars, etc.

Per user/month - billed annually ($210.00 annual price per user)

For organizations that need to connect work across teams with more security and controls.

Join over 2,000,000 teams worldwide that are using Trello to get more done.

Get started with Trello today

Best free project management software of 2024

Manage your projects for free

• Best free project management software in full

Best overall

Best content marketing tool, best for simplicity, best for remote working, best for small business, best for tracking, how we test.

Project management is an essential activity within the workplace. It is the application of known processes and methods to achieve project goals within some defined constraints.

1. Best overall 2. Best content marketing tool 3. Best overall 4. Best for simplicity 5. Best for remote working 6. Best for small business 6. Best for tracking 7. How we test

Every project must have a leader (or multiple leaders) that assigns tasks to each team member, and everyone must contribute to the project’s success. It can be difficult to manage projects manually, but the good thing is that many software platforms make it easier. 

Project management software makes it easy to plan, organize, and manage human resources to achieve project goals, and you’ll find it being used in virtually every serious enterprise. We scoured the web to identify the best free project management software so that you don’t have to. All the platforms we’ll mention are good choices to adopt for project management within your organization.

We've also listed the best free office software .

<a href="https://try.monday.com/flnrf6" data-link-merchant="try.monday.com"" target="_blank"> Reader Offer: Save 18% on Monday.com annual memberships Monday.com is an easy-to-use and customizable work management platform, enabling teams of all sizes to plan, manage and centralize work. Get started now and boost your team's communication and productivity.

Preferred partner ( <a href="https://www.techradar.com/news/content-funding-on-techradar" data-link-merchant="techradar.com"" data-link-merchant="try.monday.com"" target="_self"> What does this mean? )  

Best free project management software of 2024 in full:

Our expert review:

Reasons to buy

Reasons to avoid.

Trello is arguably the most popular project management tool worldwide. It was created in 2011 by a company called Fog Creek Software (now Glitch) and sold to Atlassian in 2017 for over $400 million. 

Trello offers a free plan for individuals and teams that want to manage their projects effectively. With the free plan, you can create up to 10 boards per workspace and unlimited project cards. You get unlimited file storage, although the size of a single file is capped at 10 MB. You can access the platform via the web or download the app on your mobile device, and Trello is notably friendly to mobile users.

The free plan supports two-factor authentication for extra security. Enabling this feature means that access won’t be granted to any user’s account except two modes of identification are provided (the first is the username and password and the second is usually a one-time pin sent to the user’s phone number or email address). 

With Trello, a lead project manager can easily assign tasks to their subordinates and track their progress in real-time. The free version alone provides ample features to manage projects effectively, but you’re free to subscribe to a premium plan to get access to advanced features such as organization-wide permissions, public board management, and single sign-on.

Read our full Trello review .    

• ^ Back to the top

2. Monday Work Management

If you're looking for a way to keep your team organized, Monday.com is the way to go. It's a great way to plan, monitor, and manage your work. You'll get access to your own workspace, and then you can use boards to keep track of all the stuff you need, from tasks to projects to workflows. 

You can customize the boards with columns that show all the info you need, like task titles, dates, who owns what, status, and what's most important. Plus, you can use the collaboration features on Monday.com to make it easier for your team to communicate with each other. This helps you better understand what needs to be done, make better choices, and work faster with pre-made automations. Finally, you can keep track of the whole project with a dashboard that can bring all the info from different boards together. 

We love that there are five different plans to pick from, with the lowest one being free forever which has two seats and three boards. The others start with the Basic plan, which has at least three seats and costs $8 a month, but you can get a discount if you pay annually. To get access to automations, you need to move up to the Standard plan, which costs $10 per seat and has a maximum of 250 seats per month. Finally, there's the Enterprise plan, which is totally customizable. 

The company offers a range of support services, including chat, email, and phone calls. Additionally, a free trial is available for the paid plans, as well as smartphone apps for iOS and Android devices.

Read our full Monday Work Management review .

3. Microsoft Planner

Almost everyone knows Microsoft , the company behind the Windows operating system . Apart from Windows, Microsoft offers many other consumer and business software, including some that don’t require extra payment. Microsoft Planner is bundled for free for every organization already subscribed to the Microsoft 365 software suite. It’s a simple, visual tool for organizing teamwork in professional settings.

The main draw to Microsoft Planner is its simplicity. There’s no struggle to set it up; just access it via the web link or download the app on your iOS or Android device, then sign in with your Microsoft account. Note that personal Microsoft accounts aren’t permitted to use Microsoft Planner, but only organization accounts under Microsoft 365.

Microsoft Planner works using the Kanban project management methodology, which was developed by Japanese automaker Toyota to improve manufacturing efficiency. The Kanban system involves dividing a project to-do list into three sections; the backlog, the list of items currently in progress, and the list of completed tasks. As the project proceeds, you can move items from one section to another with ease. This methodology helps companies keep tabs on a project’s progress in a visual, interactive way.

With Microsoft Planner, lead project managers can monitor everything about the progress of their project in one place, and the same applies to the other employees tasked with fulfilling the project. The platform automatically visualizes project tasks into pie and bar charts to make them easy to monitor.

This platform is famous for its ease of use and simplicity, but it doesn’t offer as many advanced features as you can find on other competitors such as Trello. 

Remote work took off rapidly after the Covid pandemic of 2020 and increased the need for companies adopting this model to have suitable project management systems. Fortunately, Nifty, an app launched in 2017, fulfills that need.

Nifty is much more than project management but nonetheless excels in this sector. It makes it easy for project leads to assign tasks to their subordinates and monitor the progress of the project in real-time. You can choose from one of several project management visualization methods including Kanban, List, Swimlane, and Timeline. This gives users the ability to choose the method they prefer instead of being locked to one method as with many other apps.

The "My Work" section of this app is where you keep track of all task assignments, activities, and time logs. You can filter tasks by important factors such as due dates, assignees, and milestones to see exactly how a project has progressed. You can even automate task assignments if you don't have the time or patience to do that manually. Likewise, you can set up recurring tasks based on specific dates or statuses.

The free version of Nifty supports a maximum of 2 active projects, which is quite small. But, if you pay for a premium subscription, you can manage as many projects as you want and get unlimited storage.

5. Zoho Projects

Zoho is an Indian software company famous for providing affordable alternatives to popular software tools. It offers a project management tool called Zoho Projects , with a free plan that offers many features. If you wish to upgrade, the premium plan is relatively affordable, making it an ideal option for small businesses with tight budgets.

With Zoho's free project planner, you can easily map out your project goals and identify the progress as your team works on them. You're free to assign tasks to other members of your team in a few steps; you can do that manually or automate the process. You can create timesheets to log billable and non-billable hours, which is useful for consultancies working on projects for external customers. There's built-in integration with Zoho's invoicing tool, so you can automatically generate invoices from your timesheets.

You can access Zoho Projects either via the web platform or by downloading the app on your iOS or Android device. The platform has an intuitive interface that makes it easy and enjoyable to use, but we observed that the task search function didn’t work well.

Zoho Projects has integrations with many third-party software tools to provide extra functionality. For example, you can link it with your Slack account for instant workplace communication and Dropbox for file storage.

Read our full Zoho Projects review .  

Asana is a popular web or mobile-based “work management” platform. It offers an extensive feature set and makes it easy to manage and collaborate on projects in professional settings. 

The premium version of Asana starts at $11 per user per month, which is costly, but, fortunately, there’s a free plan that anyone can adopt. The free Asana plan lets you assign unlimited tasks and manage an unlimited number of projects. You can also store an unlimited number of files, although each file is capped at 100MB. 

The free plan supports collaboration for up to 15 team members. Anything above that number, and you’ll need to pay for a premium plan. 

You can access Asana via the web interface or by downloading the mobile app on iOS or Android. The platform has integrations with over 100 third-party apps to offer extra functionalities, e.g., Microsoft Teams for audio and video conferencing or Okta for single sign-on. 

Asana has a lot of project management and collaboration features, which is good. However, this means that new users may find it difficult to navigate their way around the platform. Too many features to manage and understand can be overwhelming, but the good thing is that you can get used to the platform with time. 

Read our full Asana review . 

We've also listed the best productivity tools .

The first thing we considered was the features that each platform offers. Does it have features that enable teams to manage and collaborate on projects? What unique features set it apart from the competition?

We also considered the ease of use because that’s important for every software, especially those that’ll be used by non-technical users. Pricing also played a part, although all the platforms we mentioned offer free versions. Other important factors we considered include customer support, cross-platform compatibility, performance, and security. 

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Stefan has always been a lover of tech. He graduated with an MSc in geological engineering but soon discovered he had a knack for writing instead. So he decided to combine his newfound and life-long passions to become a technology writer. As a freelance content writer, Stefan can break down complex technological topics, making them easily digestible for the lay audience.

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25 Best Free Project Management Software: Plans to Try in 2024

Erica Chappell

Managing Editor

April 8, 2024

Looking for the most powerful project management software in 2024?

There’s no doubt that project management software helps you become more productive in managing your workflow.

How do we know? 

Because you can track tasks completed, the time spent, and compare that to your performance over the long run.

And when you use project management software correctly, most of the challenges of managing virtual teams go poof.

Project success requires the right tools and processes, but you don’t have to break your budget to stay on top of projects. Instead, take advantage of these great project management software options that will keep your agenda organized and ensure your team is always on track.

If your team has never used any project management software or tools before, this list will give you a great head start regarding the different options to try out.

In this article, we’ll highlight the top options and help you find the best project management software that will fit your team, your personality, and your needs, no matter what task you need to accomplish!

Read our related articles on the best task management software and product management tools .

What is project management software?

25 best free project management software in 2024, 2. meistertask, 6. bitrix24, 10. todoist, 11. airtable, 12. teamgantt, 13. teamwork projects, 14. freedcamp, 15. redbooth, 16. basecamp, 17. activecollab, 22. toggl plan, 23. zoho projects, features to look for in free project management software, benefits of free project management software.

Project management software is designed to assist in managing the activities, resources, information, and tasks related to a project. It offers structure and organization for projects of any size so that teams monitor project progress from start to finish.

Most project management tool s typically include specialized features to streamline the project management lifecycle:

• Resource allocation  lets project managers match the appropriate resources to what the specific job needs
• Task lists, whiteboards, and chat channels allow teams to work together in real-time or asynchronously
• Reporting capabilities provide leaders with insights into the project’s progress

Teams have more projects taking up their work time. From meetings to deep work and informal projects to goal tracking, many things are moving simultaneously in a short amount of time.

Without best-in-class project management software, we essentially create more tasks, inefficiencies, and fear-based decisions.

Here are the 25 best project management software to help you start managing projects right away.

ClickUp is project management software equipped to handle all your team’s workload. It simplifies the process of collaboration and multi-step workflow management. Thanks to its scalable Hierarchy framework, even the most complex of projects are neatly organized into manageable tasks and subtasks while providing teams the flexibility to toggle between different views of the same project data— right from a single, unified space.

ClickUp offers a plethora of customizable features that empower teams to transform ideas into action and structure project roadmaps centered around key milestones. Moreover, ClickUp’s impressive integration capabilities allow it to seamlessly connect with over 1,000 other work tools for free. These include Slack, Google Drive, Figma, Loom and more! This integration prowess of ClickUp not only refines your project management process but also propels your projects and brings your team a step closer to accomplishing their goals.

ClickUp best project management features:

• Extensive online support, interactive webinars, and proactive customer service are all in place to help you maximize the use of the platform
• ClickUp Task Tray to securely parks minimized tasks for easy access and reference at any time
• Adaptable Project Time Tracking and report generation from any gadget. This allows you to seamlessly switch between tasks or even add time retrospectively
• Comprehensive Start Dates, Due Dates, and Exact Times for pinpoint accuracy when establishing deadlines and key milestones
• Use the watchers feature to keep team members and stakeholders updated automatically about any task-related activity
• @mentions and assigned comments implemented in tasks, subtasks, and Chat View to engage everyone relevant in the discussion
• ClickUp Hierarchy gives you more flexibility and control to organize everything from small teams to enterprise companies
• Implement over 50 Task Automations to optimize any project management process
• ClickUp AI for project management, which integrates machine learning capabilities to streamline tasks, automate repetitive actions, and intelligently analyze data for actionable insights

What you get in the free version of ClickUp:

Most companies demand premium prices for what ClickUp delivers for free.

You enjoy access to unlimited users, tasks, and multiple product features in the Free Forever plan . There are no limits to which task management options or which project management features you can use!

The result? An effective project plan , every time

• Customized views: Do you prefer to see your tasks on a Scrum board or a list? Organize and view your tasks in a List, Box, Gantt chart, Board, Table, or Calendar view. Additionally, you and your team can switch between different views with just a click. Select a view that works best for you, and quickly find the task you’re working on
• Workload Management : Easily allocate resources using Workload view and Pulse to gauge your team’s current workload .  Recent studies show that nearly half of American employees feel burnt out. If you’re running a remote team, this can instantly boost your team productivity!
• ClickUp Dashboards : Access high-level views of everything in your Workspace. With Dashboards, you can use Customizable Widgets to gain important insights on people, Sprints, projects, tasks, and more. Dashboards are also great for Agile project management and product development.
• Assign Comments : Do comments slip through the cracks? Assign Comments as a task, and set up specific dates and times to follow up. This feature makes remote project management super easy
• Priorities : Is your team unsure of which tasks are most important? Set up custom priority levels and collaborate on various tasks based on their urgencies and importance
• Reminders : Don’t let important tasks, start dates, and due dates slip from your memory with ClickUp’s Reminders. Need to save time? Create Recurring Reminders instead
• ClickUp Goals : Set Goals for your whole team. Track Targets like numbers or a simple yes/no. You can also use this to set weekly sprint goals for your Agile and Scrum software projects.
• ClickUp Mind Maps : Visualize your thoughts and ideas with Mind Maps
• ClickUp Whiteboards : Visually collaborate with your team in real time! Project management whiteboards are the fastest way to bridge the gap between brainstorming and getting work done. Link to tasks, files, Docs, and more.
• Custom Fields : Set up project management the way you want it. Add columns for contact info, notes, project budgets , etc.
• Custom Task Statuses : Create Custom Task Statuses to track project progress 
• Gantt Chart view : Create effective project plans, manage project closures , and manage dependencies with ease. Using Gantt Charts , you can also quickly schedule multiple small and complex projects
• Drag and Drop : This is a key feature, especially if you have multiple teams in ClickUp. Drag, drop, move, and re-assign tasks to people, clients, or Teams in just a few steps, no annoying menus required.

ClickUp is conscious of how work actually gets done, which sparked our motivation to obsessively create features to enhance productivity . And because ClickUp interacts with so many essential team collaboration tools, your team will hum along as it’s always done… just faster and more efficiently on multiple projects.

It doesn’t matter if you’re an individual user or project manager, ClickUp has you covered. 😊

There’s a free plan available to your team, along with an upgrade to unlimited storage for just a few dollars more a month. Feel free to try out the free version with all the features, and upgrade to unlimited storage at any time.

ClickUp Pricing

• Free Forever Plan  (best for personal use)
• Unlimited Plan  (best for small teams ($7/member per month)
• Business Plan  (best for mid-sized teams ($12/member per month)
• ClickUp Brain: Available on all paid plans for $5/Workspace member/month

What people think about managing projects in ClickUp:

“Clickup has so many great tools to grow our team and I’m always finding better and faster ways to do things. We have seen tremendous productivity growth in our team since using Clickup.” – G2Crowd

“ClickUp has completely changed how I work. I cannot imagine not using it. It has almost gotten to the point where if it isn’t on ClickUp, I won’t be doing it. It takes some getting used to, but once you get the hang of it it becomes exponentially useful.” — G2Crowd

“While we had already been using ClickUp, we started implementing an agile approach and using sprints for our team. ClickUp has been invaluable in this regard! We are more productive, have better oversight regarding what everyone is busy with, more transparency and are better able to communicate with the rest of the company regarding expected completion dates. The online resources are brilliant to learn how to make the most out of ClickUp. I cannot recommend this tool enough!” — G2Crowd

Any Kanban board fanatics in the house? MeisterTask is the way to go for you guys. This project management software tool tries to make Kanban boards more practical.

Your tasks, comments, notes, due dates, etc, are all set up like Kanban boards in one place. It’s a flexible project board and cloud-based project management tool.

MeisterTask best project management features:

• Task assignment and progress tracking
• Kanban boards for task management
• Unlimited automations
• Gantt-style timelines for scheduling and assigning tasks

What you get in the free version of MeisterTask:

• Unlimited projects and unlimited users
• Two integrations (Slack or Zendesk)
• Checklists, comments, tags, task and time tracking features
• User-friendly interface
• File sharing and attachments (up to 20MB)

What people think about managing projects in MeisterTask:

“The one thing I’m not really happy with is the inability to batch move tasks from one section to another. I don’t know why we can do that! You can only move one task at a time. Also, the scroll bar is pretty small and hard to click on because it’s pretty skinny. The free version doesn’t support recurring tasks, so that’s something to be aware of if you are not going to pay for it.” – Capterra Verified Review

“I wish the free version had more projects – something like 4 to 6 would be great. My budget may allow me to purchase the full (I think Pro) version. I am using this for just myself right now, but can see how a business could make use of it. Like most To-do apps, a decent snooze feature is lacking. Sometimes I am in the middle of working on a task and need a few more minutes to finish up – snoozing an upcoming item is always helpful.” – Capterra Verified Review

Nifty is a project management tool that aims to keep you focused on managing your work, not tool. Collaborate with your team and clients in one app with a variety of features like chat, tasks, docs, and calendar. Create a proposal for your projects and automate your progress tracking.

Set goals and timelines, collaborate on tasks, establish a knowledge hub, create docs and wikis and balance workloads .

Visualize your project in Nifty as Milestones (similar to Gantt view), or choose from its other three views including Timeline, its board-like Swimlane view, or from a birds-eye with Master overview.

Nifty best project management features:

• Milestone tracking and project timelines
• Task management with automated progress updates
• Team collaboration tools
• Task assignment and prioritization
• Integrated communication channels

What you get in the free version of Nifty:

• Unlimited team members, guests, and clients
• 100 MB storage space
• Tasks, Milestones, Discussions and Docs
• Workflow Automations and Custom Roles and Permissions

What people think about managing projects in Nifty:

“Nifty is a product that excels in many client environments. Its ease of use makes it a powerful tool for managing our client portfolio.” — Stefan Schmidt, Executive Partner, Hemmersbach

“Nifty is still in its early days, you might find some bugs here and there, but the team is always very fast to respond when you report something or if you send a feature request. Regarding its interface, there’s nothing to dislike. I think Nifty is headed in the right direction, it just needs a bit of time to mature, but in the meantime, it’s perfectly functional and does what it says, making project management easy.” — G2Crowd

Trello has become a popular free project management app in the last few years by introducing the Kanban board approach to the masses. And you can use it even if you don’t use Agile or Scrum project management methodologies.

However, Trello isn’t perfect. Especially for user’s looking for a free project management solution.

Starting in April, 2024, Trello Workspaces will be limited to 10 collaborators per workspace, making Trello an expensive option for larger teams.

Check out our Trello and ClickUp comparison and list of Trello Alternatives .

Trello best project management features:

• Plugins to link to other apps and project management tools
• Project views including Kanban boards, timelines, and calendars
• Custom fields to structure information for the entire project
• No-code automations in each Trello board
• Project templates for repeatable workflows

What you get in the free version of Trello:

• One integration per board
• Up to 10MB for files

What people think about managing projects in Trello:

“So far Trello is doing a great job. What is advertised is done as expected. The only thing I will like to mention is the modern user interface. I would really like to have a new and fresh look for this software which will make the user experience more effective.” — G2Crowd

“Trello is a great tool, but it’s restricted in terms of the projects it can manage. Trello is ideal for little tasks, but not for large ones.” – Capterra Verified Review

Be a master of none or a niche player? That’s an age-old question.

Bitrix24 is an intuitive free planning software and project management solution that tries to solve multiple business needs at once. Great for some businesses, especially small businesses, but it kind of depends on both your personality and your team’s habits.

The annoying bit is, you’re probably using several of these tools already. In that case, integrating may be better than going all out for a one-stop-shop solution that’s confusing!

But as a free project planner , it offers you tasks, Gantt charts, and task dependencies. The only cap is with the number of users and storage.

Bitrix24 best project management features:

• CRM integration for client project management
• Task and goal setting with deadline reminders
• Gantt charts for task progression
• Real-time team collaboration tools
• Project time tracking and reporting

What you get in the free version of Bitrix24:

Task management.

• Kanban boards

Resource management

• 5GB of storage

What people think about managing projects in Bitrix24:

“Bitrix is riddled with whimsical graphics that smooth over the transitions from page to page. They ultimately slow down the experience and draw the eye away from the more critical business elements of the page. On top of that, helpful reminders reminiscent of ‘Clippy’ show to block key functions of the page, making them hard to ignore and, at the end of the day, frustrating.” — G2Crowd

“I liked all the features and functionality it offers but since the interface was too cluttered with things my team didn’t need it had a negative impact on productivity since it took too long to find things.” – Capterra Verified Review

Hive is a project management platform that helps teams work together online, whether they are back in the office, fully remote, or mixing the two with a hybrid model. Hive Solo, the platform’s free-forever plan, offers full project management functionality for teams of 1 or 2. This makes it one of the best free project management software for small teams, freelancers , and entrepreneurs.

With its simple user interface, Hive makes it really easy to get started right out of the box. And with all of the standard task management and collaboration features, there are plenty of useful tools to keep your team organized, no matter where you’re working.

Hive best project management features:

• Project action cards for detailed task management
• Gantt chart view for progress tracking
• Integration capabilities with numerous apps
• Collaboration tools including chat and email
• Analytics dashboard for project overview

What you get in the free version of Hive:

• Unlimited storage
• Unlimited projects and tasks​
• Unlimited collaborative notes
• Gantt, Kanban, calendar & table views​
• Email in Hive​
• Native chat messaging​

What people think of managing projects in Hive:

“We recommend using Hive for project management for companies of all sizes and all natures. Hive can adapt to the nature of work you do and it can be easily adjustable to your work style. So, why not get a good platform that knows the project management work and will ease your life in the longer run.” – James Cooper, G2 Reviews

“You do not need to be a qualified project manager to get the immediate benefits of using Hive. The interface is very intuitive and it’s easy to see how your project is looking within 10-15 minutes.” – Gary Bright, G2 Reviews

nTask is a simple but powerful project management solution that makes it easy to manage complex workflows.

Made to bring project teams on one place, and collaborate to achieve business goals. The platform’s simple structure, and ability to create unlimited workspaces is loved by users. It gives a bird’s eye view for the project progress to help managers making effective decisions.

However, the basic free plan has no reporting tools and Gantt charts feature.

It is a useful tool to manage project budget, project planning, task management, time tracking, and managing risks.

The tool helps you to create custom fields and statuses for the project. We wish to see a better team communication feature in projects, rather than just task comments.

nTask best project management features:

• Comprehensive task management with subtasks
• Meeting scheduling and follow-ups
• Risk management tools for project risks
• Budgeting and cost management
• Gantt charts for a visual project timeline

Here’s what you get in the free version of nTask:

• Unlimited workspaces
• Five team members
• Issue tracking
• Unlimited tasks
• Meeting Management

What people think about managing projects in nTask:

“The good thing about this type of tools is that it centralizes everything in one place, the work is done in an organized way, with due planning and with the least number of errors, from the Gantt diagram view you can visualize the progress and determine the strategic line of your projects, and it is pleasant to look at.” – Capterra Verified Review

“nTask in generally is an awesome product but there are some stumbling blocks. It offers limited integrations and steep learning curve. One can face some problems when using it for the first time. The calendar view functionality should be more elaborated.” —  G2Crowd

Asana is a very well-known project management software tool that’s used by a lot of teams.

Users generally like Asana because it’s a visually appealing tool that utilizes projects and sections to keep work organized and gives the team clarity about who’s in charge of what in your project planning.

This project management software is simple to use compared to most other project management software solutions. You can quickly move your task and assign work with their drag-and-drop feature.

What bothers us is Asana’s reliability with its rapid growth. And all we want for Christmas is less downtime!

Not sure about Asana? Check these Asana alternatives to compare Asana’s features with ClickUp , Trello, Monday and more!

Asana best project management features:

• Color categorization in project calendars
• Automation Rules to send requests to team members or projects
• Calendar views for personal projects or team projects
• Expanded timelines to optimize resource utilization
• Reports for insight into workflows and tasks

Here’s what you get in the free version of Asana:

• Unlimited tasks, projects, and conversations
• Basic dashboards
• Basic search

What people think about managing projects in Asana:

“Asana’s feature set and complexity require a relatively steep learning curve for the uninitiated. That hampered roll-out efforts in my organization, along with the fact there is no desktop app for Asana. After nearly a year, I’m still figuring out all the features and best uses, so it would be nice to have a variety of case studies/examples from which to glean best practices.” – Capterra Verified Review

“Overall, we love Asana as a robust project management tool for our team, but it takes a good deal of adapting and getting used to before you hit your stride with it.” – Capterra Verified Review

Take a look at our Asana and ClickUp comparison!

In Todoist, it’s easy to quickly capture thoughts and ideas on your phone and then get reminded about them later.

You can plug in deadlines, like pay bills in three days, and the project management app will automatically remind you.

However, you don’t get any real-time collaboration features in the basic free version.

Also, did you know Todoist was built as a personal task management app and not as a project management app for businesses and team collaborations? So to easily manage your teams and their tasks, you’ll have to opt for the paid plan or a different tier version.

Read our take on Todoist vs. ClickUp and learn about other top alternatives to Todoist .

Todoist best project management features:

• Task lists with priority levels and due dates
• Project tracking through color-coded graphs
• Collaboration features for team tasks
• Integration capabilities with various apps
• Task reminders via email, SMS or push notifications

Here’s what you get in the free version of the Todoist app:

• Access on 10+ platforms
• Recurring due dates
• SSL secured connection
• Sub-tasks & sub-projects
• Task priorities (four levels)
• 80 Active projects
• Five people per project

What people think about managing projects in Todoist:

“I haven’t found a way to get integration with Google Calendar in a way that works for me. It syncs tasks, but the manner in which it does so isn’t fluid with the way that I work, so that is probably due to user error or my personal preference and less likely a reflection of the program.” — G2Crowd

“I use ToDoist to keep track of tasks sent to me by clients. I don’t use it for project management, extensive notes, or workflow so much as a simple to-do list of projects that need to be completed. Sometimes you don’t need to write a lot of details – you just need to be sure you do the task and todoist is the best software I have found for that.” – Capterra Verified Review

Airtable is a beautifully designed, table-meets-database solution. It takes what you love about Excel and Google Sheets and puts a modern web-based project on it.

Think of Airtable as a fancy spreadsheet that helps you track inventory , lists of reference items, or as a bootstrap CRM.

Essentially, Airtable is a super-friendly, non-intimidating database for the 21st century, disrupting traditional database management systems that rely on SQL or other complex languages.

If you’ve used Excel as a project management tool in the past, then you may want to look at Airtable. However, we don’t recommend spreadsheets for project management.

Because dedicated top free project management tools do the job better!

Bonus: Read about Airtable’s best alternatives .

Airtable best project management features:

• Integrations with Box, Salesforce, and Google Calendar to pull in other data
• Interface Designer tool to build and share custom interfaces
• Shareable forms to populate records into the Airtable base
• Software development tools to build robust reporting systems
• Automations with Javascript functionality

Here’s What You Get In The Free Version of Airtable:

• Unlimited bases
• Unlimited scheduling views
• Rich field records
• 2GB of storage
• Two weeks of historical data

What People Think About Managing Projects in Airtable:

“I love Airtable because I am able to build simple but useful custom programs and databases while knowing basically zero code. Although there are really key features that stop Airtable just short of perfect, it is still leagues better than a normal spreadsheet for sure.” — Capterra Verified Review

“I hate that it doesn’t have reminder/follow up capabilities especially knowing they advertise as a team collaboration tool that’s used for customer service.” —  G2Crowd

Compare Airtable and ClickUp for project management.

Like how Gantt charts make everything clear as day?

Then TeamGantt is made for you.

It’s a free project management software with a sole focus only on Gantt charts.

This software tool is impressive at building out and visualizing Gantt charts so you can see what tasks may overlap and who’s responsible for what.

It’s also a great tool for measuring team and individual progress against project milestones .

The funny thing is for a software that takes pride in their Gantt charts, you get just ONE Gantt chart in the free plan. Yikes!

TeamGantt best project management features:

• Easy-to-read Gantt charts for scheduling
• Task assignment with dependencies and milestones
• Team availability management
• Time tracking for better productivity analysis

Here’s what you get in the free version of TeamGantt:

• One project
• Basic project planning and collaboration
• Three users
• Team availability and workload

What project managers think about TeamGantt:

“The free version only allows one project. The next step up is not that expensive though.” — G2 Crowd

“I like the versatility and easiness when using this program and managing tasks.” — Capterra Verified Review

Looking for great Gantt chart software? Read our article on the top free Gantt Chart software and if you’re a construction company, our article on the best construction project management software .

Check out these TeamGantt alternatives !

Teamwork Projects is a very well-known project management system or software geared more for audiences needing enterprise management with single sign-on, HIPAA compliance, and premium support.

Their paid plans have many feature options for teams and offer a suite of tools such as billing and invoicing.

However, their free tier is quite limited.

Many clients and teams will pony up for those advanced features, but it’s a risk if you don’t want to be locked into a long-term pricing plan. For instance, in the Pro plan, you get lots of integrations such as Dropbox and Slack, way more storage, and up to 50 users.

Teamwork Projects best project management features:

• Task and sub-task creation and assignment
• Gantt chart for project timeline visualization
• Time tracking and billing features
• File storage and versioning for effective document management
• Inbuilt team communication tools

What you get in the free version of teamwork projects:

• Two active projects
• Limited task boards
• Color themes

What people think of Teamwork Projects:

“The software seems to be popular just in Europe, so there are a few third-party apps which have developed something connected to Teamwork, but it has access to the API and webhooks to compensate.” — G2Crowd

“Teamwork excels at tasking and basic project management, but don’t count on it for any company or portfolio insights and/or big picture views. This is a good tool for small teams that worry about pipeline and traffic control but not for large interconnected teams that require account management, efficiency evaluation or budget oversight.” – Capterra Verified Review

Try out these Teamwork alternatives !

Freedcamp gives you multiple views, including a list, Kanban board, and Gantt chart view.

It also has a wall for social communication and private tasks, along with white labeling for client spaces, invoicing, and CRM capabilities.

But here’s the thing, the free plan is very limited, and the paid plans begin at $1.49 per user per month.

And in their own words, it’s a “minimalist” plan!

We wish that they went even more minimalist with a free plan, though.

Freedcamp best project management features:

• Task lists with sticky notes for instant information capture
• Calendar view for easy task scheduling and monitoring
• Dedicated discussion boards for team collaboration
• Issue tracker for efficient problem management
• Cloud file storage for hassle-free document management

Here’s what you get in the free version of Freedcamp:

• Unlimited users and tasks

Time tracking

• Discussion boards
• Password manager
• Personal task manager

What people think about Freedcamp:

“Freedcamp does not update as often as I would like. Software should constantly be changing to stay relevant with trends and industry needs.” — Capterra Verified Review

“I don’t like the fact that it has no mobile application. That would be great to communicate and manage tasks straight from the mobile.” — G2Crowd

Need to streamline your team’s work and to help them focus on your most important tasks? Redbooth has you covered.

It features a simple, user-friendly interface that helps teams feel comfortable right away. Managers feel empowered to change workloads and resources very easily.

On the downside, Redbooth doesn’t let you assign tasks to multiple people.

Clearly, the fact that there’s no “I” in “team” doesn’t apply here.

Redbooth best project management features:

• HD video conferencing for effortless team collaboration
• Detailed Gantt charts for task flow visualization
• Time tracking to ensure project timelines are met
• Task templates to streamline repetitive processes
• Easy file sharing for seamless document access

Here’s what you get in the free version of Redbooth:

• Assigned users
• Gantt charts
• Conversations
• Community forums/email support

What people think about managing projects with Redbooth:

“Redbooth is really just good for a supplemental side kick role software. Like in our company we use it is supplement to Procore . It defintely has its limitations, but it serves its purpose.” — Capterra Verified Review

“It’s super fresh and flexible. Seems like the best thing since sliced bread when you start using it! My team thought it was going to be great.” — Capterra Verified Review

Check out how ClickUp compares to Redbooth .

Basecamp is a popular project management and team communication software for easy team collaboration.

One of the main cons of Basecamp is that it does not provide the same level of customization and flexibility as some other project management software. While basecamp is designed to be an easy-to-use platform, its rigidity can make it difficult to tailor the software to specific projects or teams.

If you’re looking for a simple task manager with real-time communication features for your team members, then Basecamp can be a great pick.

Basecamp best project management features:

• Project management timeline to view everything from start to finish
• Hill Charts to visually see progress uphill or downhill over time
• The Hey! menu streamlines notifications in a single menu
• Check-in with an automatic poll for the team
• Chat and messaging system

Here’s what you get in the free version of Basecamp:

• Three projects
• Storage space of 1GB

What people think about managing projects with Basecamp:

“ When it was used for a small team to collaborate, it was great. When I started using it for client communication and deliverables, it frustrated both me and my team.” — Capterra Verified Review

“Overall, Basecamp is a solid product that I use almost daily to manage projects. I haven’t had any major issues with the software but would like to be able to easily reference tips and tricks to improve my workflow.” — Capterra Verified Review

If you’re a fan of simple design, Kanban boards and a sleek UX, take a look at ActiveCollab . An easy-to-use tool that allows you to streamline projects, communicate with your team, and collaborate with clients .

Divide projects into tasks with flexible start dates and deadlines that you can assign to the team or invite clients to view as needed.

ActiveCollab can be visualized as a list or in Kanban view, has an integrated stopwatch to track time on tasks and has an integrated app to chat or share files.

ActiveCollab best project management features:

• Timekeeping functionality with interactive Gantt chart
• In-app communication tools and file sharing
• Task dependencies and automated rescheduling
• Budget tracking to monitor project finances

What you get in the free version of ActiveCollab:

• Up to three members
• Unlimited projects and clients
• Task dependencies and automated scheduling
• Mobile&Desktop app

What people think about managing projects with ActiveCollab:

Our team manages all of our projects through ActiveCollab, and that includes budgeting, tasks, and time management . Without it, we’d be lost in a sea of emails and Slack messages.” — Capterra Verified Review

“I wish it would connect to other project management tools such as basecamp, asana, etc. I work with many contractors and vendors and if I could do everything in active collab, then it would create a ticket in their platforms, it would be awesome.” — Capterra Verified Review

Paymo is a free project management software for single users and team managers looking at resource management . It also offers Kanban boards and time tracking that allows freelancers to keep track of time tracked for every client easily.

Paymo best project management features:

• Real-time task comments for effective team communication
• Visual project timeline with Gantt charts
• Advanced task management with multiple users
• Time tracker widget for better time management
• Invoice creation to manage project finances

Here’s what you get in the free version of Paymo:

• 1GB of space

What people think about Paymo:

“Absolutely love the granular control on the reports and ability to manage users, projects, tasks and more.” — Capterra Verified Review

“I would recommend this service to every middle sized company, which is looking for a good solid isseu tracking software.” — Capterra Verified Review

Podio is almost like a cocktail of free project management software and messaging tools. It offers conversations in the app, and you get an overview of all your tasks.

It supports numerous integrations with popular software like ZenDesk, Evernote, and Google Drive.

Podio best project management features:

• Integrated team collaboration tools with file sharing
• Reporting capabilities with visual project dashboards
• App integration for expanded functionality
• Automated workflows to streamline tasks

Here’s what you get in the free version of Podio:

• Integrations
• Chat capabilities

What people think about managing projects with Podio:

“Reliable communication with the team through the chat function. Good personal task management and also knowledge management . Even though we stored our files in a cloud service, we ‘indexed’ and sorted our knowledge through Podio.” — Capterra Verified Review

“The Podio CRM system is customizable to your personal needs. You can easily create separate workspaces and add the apps needed for ease of access and organizational needs.” — G2Crowd

If your team isn’t large and don’t want to pay for a project management tool, take a look at Hitask. This free project management software is free for up to five users and gives you unlimited tasks and projects.

Hitask best project management features:

• Task assignment with deadlines and priority levels
• Shared calendars for team scheduling
• Document management with file attachment to tasks
• Team collaboration through chat and comments
• Project reports and analytics for task overview

Here’s what you get in the free version of Hitask:

• Up to five users
• Unlimited tasks and projects
• Shared task lists, projects, and calendars
• 0.5 GB of space

What people think about Hitask:

“This product is very easy to use, but the user interface is not very intuitive. The pricing is fair, considering what you will get in return. If you plan to use this for a personal reason, then this tool may be sufficient.” – Capterra Verified Review

“Hitask is a great and reliable solution for project and task management. It has a very intuitive and user-friendly interface which makes it easy to use. It integrates with other great softwares like Google Calendar, Gmail which makes it more effective.” – Capterra Verified Review

When looking for the best project management software, consider Zenkit. With Zenkit, you’ll get a decent spread of features and templates for easy workspace setup.

While they do make setup easy, the 5000 item limit can be a barrier to entry for most busy teams.

Zenkit best project management features:

• Multiview planning with Kanban, table, list, or calendar
• Task hierarchy and dependencies setup
• Collaborative tools with team assignments and mentions
• Time tracking for better productivity management
• Integration capabilities for project management

What you get in the free version of Zenkit:

• Unlimited collections
• 3 GB of storage
• Up to five members
• Up to five teams

What people think about managing projects with Zenkit:

“It is easy to use from day one since most tools are structured very user-friendly. I like the efficiency it provides for sharing information and tasks with my team.” — Capterra Verified Review

“For free users the data storage is very low, that’s the only dislike I have regarding Zenkit. Also the user interface gets too cluttered at some phases, there’s a lot of scope to improve the interface.” — G2Crowd

Toggl Plan is one of the best project management tools for effective team planning and task management.

The software is very easy to use, and suits project managers managing small teams.

Toggle Track best project management features:

• Timeline view for streamlined project planning
• Taskboard for team workload management
• Easy drag-and-drop interface for task adjustments
• Shared timelines and taskboards for team collaboration
• Color-coded tasks for better task categorization

What you get in the free version of Toggl Plan:

• Unlimited project milestones
• Shared timelines

What people think about managing projects with Toggl Plan:

“I felt the mobile experience was lacking. It’s amazing for long term planning, even weekly planning, but gets awkward when it comes to daily planning or planning in fine detail for timetabling. It’s great for regular arrangements, but gets messy when it comes to extraordinary events.”— Capterra Verified Review

“Toggl has made some great UI changes in recent years, but a more robust way of customizing your interface and views would be a bonus, especially since this is a program I use nearly all day and check in with frequently. Some additional timer views or even color themes would be fun.” — G2Crowd

Zoho project is another efficient project management software. Whether you need to manage documents, collaborate with your team conveniently, or have bugs fixed with an issue tracker , Zoho can handle it.

Zoho Projects best project management features:

• Comprehensive task management with custom fields
• Gantt chart view for project scheduling
• Time tracking tools and timesheet approval process
• In-depth analytics with customizable reports
• Integrated document management systems

What you get in the free version of Zoho Projects:

• 10MB file storage
• Two projects
• Viewer for Gantt chart
• Calendar & Forums

What people think about managing projects with Zoho Projects:

“User interface can be a little confusing (difficult for newbies).”— Capterra Verified Review

“The thing which I like about Zoho projects is that it helps me in maintaining my efficiency of completing the task in a given time frame with its time tracking feature. This software is easy to integrate with other Zoho softwares and helps us in tracking the progress and maintaining the productivity of our team.” — G2Crowd

Try out these Zoho alternatives !

Last on this list of project management software is Yodiz. This software aims to simplify project planning and project tracking with smarter insights.

Yodiz is a great option for teams who use Agile and Scrum methods. You can also use Yodiz’s Zapier integrations to connect with apps like Slack and GitHub or calendar apps like Google Calendar.

But for a tool that aims to simplify project planning, Yodiz doesn’t offer Gantt charts even on their starter paid plan.

Yodiz best project management features:

• Agile project management with Scrum and Kanban boards
• Issue tracker for efficient problem resolution
• Backlog management for effective project prioritization
• Real-time chat and discussions for team collaborations
• Visual release board for tracking project releases

What you get in the free version of Yodiz:

• Unlimited projects
• Up to three users

What people think about managing projects with Yodiz:

“Help documentation is basic – Comparatively Fewer integrations, but with Zapier integration – now it is possible to connect hundreds of applications.”— Capterra Verified Review

“It does everything I need: bug tracking, Kanban wall, user story tracking, Github integration, notifications. It’s cheap, it’s effective, and it’s easy to use.” — G2Crowd

Jira is a free project management tool used for bug-tracking and issue-management. It provides software development features like advanced reporting options, including user workload, average issue age, and recently created issues. This allows project managers to analyze project performance, manage issue backlogs, and make data-driven decisions to  plan efficient Sprints .

Jira best project management features:

• Incident Investigation Dashboard to resolve code deployment issues faster
• Assign tasks or create  Jira issues  directly from your pull request
• Time tracking with a color indication for visual project management
• Scrum boards to break down complex tasks
• Project tracking templates

What you get in the free version of Jira:

• Unlimited customers
• 100 email notifications a day

What people think about managing projects with Jira:

“Overall, Jira is just a great tool with a fantastic user friendly interface, which overall provides a nice user experience.” — Capterra Verified Review

“Admittedly, Jira can be a bit overwhelming at first, especially for new users. The myriad of features might take some time to fully explore and grasp. But once you get the hang of it, it’s a powerful tool at your fingertips.” — G2Crowd

Check out these Jira alternatives !

We’ve covered the best project management software to choose from. Now let’s take a deep dive into the must-have features to add to your team’s productivity toolbox!

Collaborative docs

Today’s documentation management systems are a cloud-based repository of  project documentation ,  SOPs , and  meeting notes . This level of knowledge sharing promotes consistency and high-quality content to leverage across the organization. As a result, businesses accomplish three things:

• Documenting processes, procedures, and best practices so critical information is not lost when team members leave or move to different roles
• Reducing the time required to search for information or complete tasks
• Meeting regulatory requirements and maintaining audit trails for legal compliance

Ideation tools

Teams use ideation in their projects to develop fresh, creative solutions to the problems they face. When managing projects, these project management software solutions are as valuable for marketing and sales teams as they are for product teams.

Teams have distinct ways of organizing their tasks, as every project comes with its own set of objectives, scope, and resources. Resource management gives teams control over  capacity planning  and  resource leveling .

If you need a platform to scale both task management and project management, project management tools like ClickUp deliver what teams need within reach to manage personal to-do lists, complex projects, and everything in between.

Goal tracking

As a business grows, it’s harder to proactively communicate the company strategy from the top level to the team and individual levels. For this reason, department leaders turn towards  goal tracking apps  like ClickUp to break down high-level initiatives into granular tasks.

Communication channels

With  69% of people working from home  during the pandemic and  16% of companies hiring remote workers  only worldwide, it’s clear a hybrid workforce is here to stay. The best approach to sustain effective communication in a partial or fully remote workplace is to use  multiple communication solutions  to cover a variety of common use cases. Most organizations will need:

• A chat tool like Slack for day-to-day communication, as well as for team and organization-wide announcements
• A  screen recording tool  like Loom for troubleshooting bugs and walking through complex processes
• A video conferencing tool like Zoom for daily stand-ups, weekly all-hands, and impromptu syncs

Tracking time on tasks, meetings, and any work-related activity (looking at you, compliance training) is an essential practice for every single team member.

Time tracking will help team collaboration so you finish faster when managing projects. At its best, time tracking will provide data to make better business decisions and automation opportunities.

Automations

Automations replace the repetitive work that’s draining creative energy with powerful in-app workflows for any type of job.

Project management software offers numerous advantages that can streamline your team’s workflow and boost productivity. Through these tools, teams can effectively organize tasks, track project progress, and foster a collaborative environment.

Project management software comes equipped with features like tasks, shared calendars, document management, team chat, and comprehensive project reporting. These functionalities not only help in structuring the project’s tasks but also in monitoring each team member’s workload, ensuring that all tasks are allocated efficiently.

Benefits from the best project management software include:

• Reduced labor costs:  Eliminating redundancies and automating repetitive tasks will reduce the time and effort required to complete tasks. As a result, fewer hours are required to complete the same amount of work
• Enhanced accountability and ownership:  Documenting clear expectations and task goals in the project management tool holds team members accountable for their work
• Faster time-to-market:  Aligning communication and  cross-functional workflows  under one platform will help teams manage and deliver projects faster
• Improved time management:  Scheduling and  prioritizing higher value tasks  frees up headspace to put energy into the most important work and less on administrative tasks
• Better resource allocation:  Assigning tasks to the right people distributes the skills and expertise across projects and reduces delays caused by work overload
• Increased collaboration:  Commenting and discussions within a project management app gives teams and stakeholders a dedicated space to ask questions, provide feedback, and align on critical project decisions
• Centralized information:  Storing and sharing information reduces the likelihood of lost or miscommunicated data. Teams also benefit from having project records, pocketed ideas, and documentation within reach under one platform

Find the Best Free Project Management Software for Your Team

Your chosen project management software should be able to do the job. At the same time your whole team should be able to get on board and use its advantages without even considering opting for the paid plan.

The worst situation is when you enthusiastically embark on a new project tool, only to be stymied by its lack of features and functionality, baiting you into the solution’s paid plan.

So why not try ClickUp?

It’s got more free features than any other best project management tools we listed here.

Whether you want to Assign Tasks, create Goals, Time Tracking, use Automations, the possibilities are endless.

So try ClickUp for free today because you deserve efficient and easy project management that doesn’t burn a hole in your pocket.

Questions? Comments? Visit our Help Center for support.

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30+ Best Free Project Management Software You Need Right Now

There are a lot of great project management tools out there, but many of them are expensive and inaccessible for smaller businesses and freelancers. However, not all of them come at a cost. So what’s the best free project management software tool?

I’m so glad you asked!

Believe it or not, there are tons out there to choose from, so I’ve compiled a list of the top 31 free project management tools to help you find the one most suited for your business.

In this article, we will cover:

• The list of software tools

What is project management software?

Top features of project management software, benefits of project management software, when to pay for project management software.

Asana is a versatile project management app designed to streamline team workflows. It enables users to organize tasks, set priorities, and track project progress in real-time. Asana empowers teams to enhance productivity and achieve their goals efficiently.

Key features:

• Task management : Organize tasks and projects efficiently.
• Project timelines: Track time and project milestones.
• Due dates and priorities: Set deadlines and prioritize tasks.
• Attachments and comments: Share files and communicate within tasks.
• Customizable workspaces: Tailor workspaces to fit team needs.
• Enables the establishment of task dependencies for better planning.
• Frequently introduces new features and improvements.
• Provides a functional free plan for smaller teams.
• Users can monitor and manage multiple complex projects in one view.
• More advanced features are available in premium plans, which may be costly.
• Might feel too robust for straightforward task management.

Trello is a popular online tool that utilizes boards, lists, and cards to streamline project management. It simplifies tasks, fosters team collaboration, and visualizes workflows in an easy-to-understand format. Trello’s intuitive design empowers teams to organize and prioritize work seamlessly, making it a go-to choice for various projects.

• Boards, lists, and cards: Organize tasks hierarchically.
• Drag-and-drop: Intuitive interface for easy task management.
• Labels and tags: Categorize and color-code tasks for clarity.
• Power-ups: Extend functionality with custom integrations and automations.
• Activity log: Track changes and updates on boards.
• Its simple user interface is adaptable to various project management styles.
• Boards and cards offer a clear visual representation.
• Users can create boards tailored to their needs.
• Super budget-friendly, which makes it great for small businesses.
• It has limited control over data security compared to self-hosted solutions.
• The basic plan doesn’t offer unlimited boards.

Wrike is a robust project management methodology and collaboration platform designed to streamline workflows and enhance team productivity. Its dynamic interface and flexible structure cater to diverse project needs, fostering efficient communication and project coordination. Wrike empowers teams to manage tasks, projects, and resources seamlessly for successful project outcomes.

• Time tracking: Monitor and analyze time spent on tasks and projects.
• Resource management: Allocate and manage team resources effectively.
• Task management: Organize and prioritize tasks efficiently.
• Project planning: Plan and visualize projects with timelines and Gantt charts.
• Collaboration: Facilitate real-time collaboration and communication.
• Efficient allocation and management of team resources.
• Convenient file sharing and collaboration within the platform.
• Adaptable to various project management needs.
• Seamless third-party integrations with numerous apps.
• Basic features in the free plan may be insufficient for larger teams.
• Can be resource-intensive in terms of memory and processing.

ClickUp is a robust project management platform acclaimed for its versatility and customization. It streamlines workflows and fosters collaboration across teams. Known for its adaptability to various work styles, ClickUp offers a comprehensive solution for task management and team communication, enhancing productivity and project organization.

• Multiple views: Kanban boards, lists, calendars, and Gantt charts for varied project perspectives.
• Time tracking: Monitor time spent on tasks and projects.
• Team collaboration: Comments, mentions, and real-time collaboration on tasks.
• Goals and OKRs: Set and track objectives and key results.
• Document management: File storage, document editing, and version control.
• Offers a wide range of features catering to diverse project management needs.
• Allows for the creation of automated workflows, enhancing efficiency.
• Offers a free plan ideal freelancers and small businesses.
• Users have reported occasional lags or performance issues, especially with large data sets.

Airtable 

Airtable combines the flexibility of spreadsheets with the power of databases, making it a versatile tool for tracking tasks, projects , and product development workflows. Airtable offers customization and collaboration, streamlining data management in product management processes.

• Spreadsheets: Organized project information in customizable spreadsheets.
• Kanban boards: Assign project tasks with Kanban boards.
• Approval process control: Create approval processes for quality control
• Data storage management: Store and retrieve project data securely.
• It has lots of premade templates.
• Very affordable.
• Its spreadsheets have a lot of features and capabilities.
• Spreadsheets don’t allow long sentences.

Jira is a widely used project management tool renowned for its adaptability in software development. It serves as a comprehensive platform for issue tracking, project planning, and team collaboration. With its robust capabilities, Jira enables teams to efficiently manage projects, track progress, and maintain a streamlined workflow in the software development lifecycle.

• Issue tracking: Comprehensive tracking of tasks, bugs, and issues.
• Agile boards: Scrum and Kanban boards for flexible project management.
• Roadmaps: Visualize and plan project timelines.
• User story mapping: Plan and organize user stories for agile development.
• Backlog management: Prioritize and manage tasks in project backlogs.
• Highly customizable workflows to match project needs.
• Suitable for both small teams and large enterprises.
• A wide range of plugins to extend functionality.
• A large and active community for support and resources.
• Some users find the interface less intuitive compared to other tools.
• Primarily designed for software development, may not suit all project types.

Freedcamp fosters collaborative endeavors, emphasizing seamless project management and team coordination. Its intuitive interface cultivates productivity, ensuring smooth workflows and accessible task delegation. Embracing flexibility, it accommodates diverse project needs, empowering users to organize, communicate, and achieve collective goals effortlessly within a unified digital workspace.

• Task management: Organize tasks, set deadlines, and track progress efficiently.
• Collaboration tools: Foster teamwork through discussions, file sharing, and team communication.
• Calendar view: Schedule events, milestones, and deadlines for better project planning.
• Time tracking: Monitor time spent on tasks for accurate billing or tracking productivity.
• Milestones: Set and achieve project milestones to mark significant progress points.
• Securely store and share files within the platform.
• Engages in threaded discussions to streamline communication.
• Utilizes pre-designed templates for quicker project setup.
• Visualizes project timelines and dependencies for better planning with Gantt charts.
• Some of the features aren’t very intuitive.

Smartsheet serves as a dynamic work management platform, combining the familiarity of a spreadsheet interface with robust project management capabilities. It empowers teams to collaborate, organize, and execute projects efficiently. Known for its versatility, Smartsheet adapts to diverse workflows , enhancing productivity and fostering seamless coordination among teams.

• Spreadsheet interface: Familiar interface for ease of use.
• Gantt charts: Visualize project timelines and dependencies.
• Forms: Create forms for data collection and entry.
• Resource management: Allocate resources and manage workloads.
• Project templates: Pre-built templates for various project types.
• Adaptable for various project management and task tracking needs.
• Generates customizable reports for project insights.
• Provides controls for data access and permissions.
• Seamless integration with multiple third-party apps and services.
• It doesn’t have native communication tools; instead, it relies on integrations for comprehensive communication features.
• It doesn’t work well for smaller-scale projects.

Hubstaff improves remote workforce management by offering intuitive tools to monitor productivity and streamline team collaboration. It prioritizes transparency through time tracking and activity monitoring, fostering accountability and efficient project management. Its versatile platform adapts to diverse business needs, empowering seamless operations and optimizing remote work dynamics.

• Activity monitoring: Track app and URL usage, providing insights into employee productivity.
• Employee scheduling: Plan and manage work shifts, ensuring proper team coverage.
• GPS location tracking: Monitor employee locations for field service or remote work.
• Online timesheets: Automatically generate timesheets based on tracked hours.
• Automated payroll: Simplify payroll processing based on tracked hours and rates.
• Users can create and send invoices based on tracked time and billable rates.
• Sets and manages project budgets, tracking expenses.
• Controls access levels for clients or team members based on projects.
• Assigns tasks, tracks progress, and manages workflows efficiently.
• Sometimes the system crashes.
• It could use some more pre-made templates.

Confluence , developed by Atlassian, is a collaboration and documentation tool frequently used in product management. It offers a platform for creating, sharing, and organizing product documentation, requirements, and specifications. Confluence fosters team collaboration, centralizes information, and enhances transparency, making it valuable in the product management process for documentation and knowledge sharing.

• Document retention and archive: Keeps important documents archived.
• Task progress tracking: Tracks project progress in real time.
• Feedback management: Tracks feedback and changes.
• Content publishing options: Offers different options for publishing content.
• It’s a great tool for knowledge base.
• It can be used for document creation as well as storage.
• It’s always reliable.
• Documents and tables can be difficult to format.

Bitrix24 is an all-in-one business suite fostering collaboration and productivity. It integrates tools for communication, project management, and CRM, empowering seamless workflows. With emphasis on scalability and customization, it serves as a comprehensive platform, catering to diverse organizational needs while promoting efficient team collaboration and task management.

• Workflow automation : Create automated processes to streamline repetitive tasks.
• Email marketing: Design and launch email marketing campaigns within the platform.
• Sales automation: Automate sales processes, from lead generation to closing deals.
• Telephony: Make calls directly from Bitrix24 and manage call logs efficiently.
• HR management: Manage employee profiles, leave requests, and HR documents.
• Conducts video meetings and webinars for remote collaboration.
• Sets task dependencies for better project planning and execution.
• Creates websites or landing pages using built-in tools.
• Visualizes and manages the sales pipeline and stages.
• Reporting capabilities are limited.
• It doesn’t handle large files as well as similar products.

TeamGantt offers intuitive project planning, simplifying complex tasks through visual timelines. It facilitates collaborative scheduling and task delegation, promoting team alignment. Prioritizing clarity and accessibility, it empowers users to create, share, and execute detailed project plans efficiently, fostering productivity and successful project management.

• Gantt charts: Visualize project timelines and dependencies effortlessly.
• Drag-and-drop: Easily rearrange tasks within the Gantt chart interface.
• Collaborative planning: Invite team members to collaborate on project planning.
• Task dependencies: Set task relationships and dependencies for accurate scheduling.
• Milestone tracking: Mark key project milestones for progress monitoring.
• Tailors Gantt charts to display information according to preferences.
• Compares actual project progress against initial plans.
• Monitors and balances workloads across the team.
• Allocates resources and team members to specific tasks.
• There aren’t many options for custom visualization.
• The free versions lacks some of the more advanced features.

Redbooth streamlines collaboration, amplifying productivity through a unified platform. It fosters seamless task management and team coordination, prioritizing efficiency in project workflows. With intuitive tools and a focus on communication, it empowers users to achieve project goals while promoting clarity and accountability within streamlined project environments.

• Project templates: Utilize pre-designed templates for faster project setup.
• Real-time communication: Instant messaging and video calls for seamless collaboration.
• Task dependencies: Set relationships between tasks for accurate project scheduling.
• File sharing: Securely store and share files within the platform.
• Checklists: Create and manage task checklists for step-by-step progress tracking.
• Organizes tasks, sets deadlines, and assigns responsibilities efficiently.
• Syncs project tasks and deadlines with external calendars.
• Marks task priorities to ensure focus on critical aspects.
• Tailors workspaces with specific settings and layouts.
• The email functionalities are limited.
• Users complained about the UI being clunky.

ProjectLibre

ProjectLibre , an open-source project management tool, empowers users with robust planning capabilities. This powerful tool offers a user-friendly interface for scheduling, resource allocation, and tracking project progress. Emphasizing flexibility and accessibility, it facilitates efficient project management, serving as a comprehensive solution for diverse project needs.

• Critical path analysis: Identify critical tasks impacting project duration.
• Resource histograms: Visual representation of resource utilization.
• PERT charts: Diagrammatic representation of project tasks and timelines.
• Earned value management: Measure project performance against planned objectives.
• Baseline tracking: Compare actual progress against initial plans.
• Monitors project expenses and budgets.
• Generates comprehensive reports on project metrics .
• Identifies, assesses, and mitigates project risks.
• Organizes tasks, sets priorities, and tracks progress.
• There is no mobile option.
• Sometimes crashes and loses data.

Todoist embodies seamless task management, prioritizing simplicity and productivity. It’s a versatile tool, fostering organization through intuitive design and effective task tracking. Embracing cross-platform accessibility, it empowers users to efficiently manage tasks, set priorities, and accomplish goals while streamlining daily workflows effortlessly.

• Task creation: Easily create tasks and set due dates.
• Priority levels: Mark tasks with different priority levels for focus.
• Project organization: Organize tasks into projects for better management.
• Labels and filters: Categorize tasks using labels and create custom filters.
• Task comments: Add notes or comments to tasks for context.
• Breaks tasks down into smaller, manageable sub-tasks.
• Assigns tasks to specific team members.
• Tracks productivity and completion streaks.
• Quickly creates tasks using natural language commands.
• It sometimes lags, causing disruptions to efficiency.
• Users have to pay for the advanced features.

ActiveCollab

ActiveCollab redefines project management with its comprehensive suite, fostering collaboration and efficiency. It serves as a unified platform, prioritizing intuitive workflows and seamless team coordination. Through adaptable tools and an emphasis on communication, it empowers users to streamline tasks, enhance productivity, and achieve project success effortlessly.

• Project templates: Utilize pre-designed templates for quicker project setup.
• Invoicing: Create invoices based on tracked time and billable rates.
• Calendar: Schedule events, milestones, and deadlines for better planning.
• Gantt charts: Visualize project timelines and dependencies for detailed planning.
• Users can collaborate on documents in real-time within the platform.
• Connects email accounts for streamlined communication.
• Monitors time spent on tasks for accurate billing or productivity analysis.
• Controls access levels for different team members.
• It lacks some integrations other similar products have.
• The time logging feature is difficult to learn.

Hive is a platform prioritizing seamless teamwork and project management. Embracing flexibility and accessibility, it serves as a centralized hub for diverse workflows. Through adaptable tools and streamlined communication, it empowers users to navigate complexities effortlessly, fostering productivity and successful project outcomes.

• Time off management: Track and manage employee leave and time-off requests.
• Project budgeting: Set and monitor project budgets, tracking expenses efficiently.
• Task dependencies: Set relationships between tasks for accurate scheduling.
• Mobile accessibility: Access Hive’s features and manage tasks on mobile devices.
• API access: Utilize the API to integrate and extend Hive’s functionality.
• Connects with various third-party apps and services for extended functionality.
• Provides users with real-time chat and direct messaging for swift communication.
• Manages tasks visually and tracks progress through customizable Kanban boards.
• Utilizes pre-designed templates for quick project setup.
• The reporting capabilities are limited.
• Setting up future actions is difficult.

Nifty streamlines project management by enabling task breakdowns and timelines for visualizing workflows. Its collaborative boards, task dependencies, and customizable workflows empower teams to map processes, assign tasks, and track progress seamlessly. With integrations and a user-friendly layout, it aids in efficient process management.

• Task management : Create, assign, and organize tasks.
• Project milestones: Set and track project milestones.
• Collaborative workspaces: Shared spaces for team collaboration.
• Team chat: Real-time communication within the platform.
• Monitors time spent on tasks and projects.
• Syncs tasks and milestones with calendars.
• Offers pre-built templates for various project types.
• There are limited integration capabilities.
• It takes time to get team members used to it.

nTask embodies seamless task management, fostering collaboration and productivity within teams. It offers a robust platform that simplifies project coordination and boosts efficiency. With a user-centric design, it prioritizes streamlined workflows, allowing teams to focus on achieving their goals effortlessly.

• Task management: Create, assign, and organize tasks efficiently within projects or teams.
• To-do lists: Compile lists of tasks or actions needed, categorizing them by priority or due dates.
• Time tracking: Monitor time spent on tasks and projects, aiding in productivity analysis.
• Gantt charts: Visualize project timelines, dependencies, and progress.
• Team collaboration: Facilitate communication and cooperation among team members.
• Assess and mitigate potential risks associated with projects, enhancing overall project success rates.
• Manage project expenses and budgets, monitoring costs for better financial control.
• Efficiently allocate and manage resources across different projects.
• Set task priorities to focus on critical activities and ensure timely completion.
• It isn’t the most intuitive.
• It can be difficult to locate certain features.

Paymo offers a streamlined project management solution, emphasizing efficiency and collaboration. It’s a versatile platform fostering productivity through task organization and team coordination. With an intuitive interface and diverse functionalities, it empowers users to navigate projects seamlessly, optimize workflows, and achieve project milestones effortlessly.

• Project templates: Utilize pre-designed templates for quick project setup.
• Invoicing: Create and send invoices based on tracked time and expenses.
• Expense tracking: Monitor project-related expenses and manage budgets effectively.
• Gantt charts: Visualize project timelines and dependencies for comprehensive planning.
• Resource scheduling: Allocate resources and manage team availability for tasks.
• Shares project progress and collaborates with clients through a dedicated portal.
• Sets and monitors project budgets, tracking expenses and profits.
• Establishes task relationships for accurate project scheduling.
• Users have said that it buffers a lot.

Podio creates customizable workflows and streamlined communication. It serves as a dynamic hub, empowering teams to adapt and manage projects efficiently. Embracing flexibility and integration, it cultivates a tailored workspace, encouraging productivity and seamless project coordination across diverse organizational needs.

• Workflow automation: Create automated workflows to streamline processes.
• Calendar integration: Sync project tasks and deadlines with external calendars.
• Customizable dashboards : Personalize dashboards to display project-specific information.
• Reporting and analytics: Generate reports to analyze project performance and metrics.
• Stores and manages contact information related to projects.
• Manages customer relationships and sales pipelines.
• Users can add comments or notes to tasks for context and collaboration.
• The mobile app could be improved.

Basecamp is a workflow management tool that simplifies collaboration with to-do lists, schedules, and file storage. It fosters teamwork through discussions and centralized information. Known for its intuitive interface and flexibility, Basecamp streamlines communication and task organization for teams, offering a cohesive platform for efficient project handling.

• To-do lists: Assign tasks, set deadlines, and track progress.
• File sharing: Share documents, images, and files within projects.
• Discussions: Centralized communication through message boards.
• Campfire chat: Real-time group chat for quick discussions.
• Automatic check-ins: Scheduled updates and progress reports.
• Discussions, chats, and document sharing in one place streamline collaboration.
• Efficient task assignments, tracking, and deadlines help in project organization.
• Tailors projects and workflows to suit team preferences.
• Tracks changes and maintains document history for improved collaboration.
• Extensive features may overwhelm users looking for a simpler solution.
• Reporting and analytics features might be basic for some users’ needs.

Zenkit focuses on productivity with its versatile platform, blending task management and collaboration seamlessly. It’s an adaptive workspace, fostering intuitive workflows and flexible project structures. Embracing simplicity and customization, it empowers users to organize, collaborate, and innovate, cultivating an efficient environment for diverse projects and teams.

• Customizable views: Switch between Kanban boards, tables, lists, and more for varied project views.
• File attachments: Securely store and share files within the platform.
• Calendar: Schedule and view tasks or events within the calendar interface.
• Categorizes tasks using tags or labels for easy sorting.
• Finds tasks quickly using robust search and filtering options.
• Creates workspaces for specific teams or projects.
• Syncs data across devices for seamless accessibility and updates.
• Users cannot add photos to the Kanban boards with the free version.
• Users have requested a wider range of template options.

Yodiz embodies Agile project management, offering a holistic approach to collaboration and development. It’s a dynamic platform fostering adaptability and efficiency within diverse workflows. Embracing flexibility and innovation, it empowers teams to navigate complexities seamlessly, fostering productivity and successful project delivery in agile environments.

• Agile boards: Visualize and manage tasks using Agile boards like Scrum or Kanban.
• Backlog management: Prioritize and manage tasks in the backlog for sprint planning.
• Sprint planning: Plan and execute sprints efficiently within the platform.
• Burndown charts: Track and visualize progress during sprints for better insights.
• Release management: Plan and manage software releases or iterations.
• Logs and manages project issues or bugs efficiently.
• Breaks down requirements into user stories for better understanding.
• Adapts workflows to fit specific project requirements .
• Securely stores and shares project-related files within the platform.
• The help documentation could be more detailed.
• The mobile app could be better-designed.

Zoho Projects

Zoho Projects stands as a comprehensive project management solution, seamlessly uniting teams through its intuitive interface. It empowers collaboration, streamlines workflows, and facilitates task organization. Offering a holistic approach, Zoho Projects fosters efficient project execution and cohesive team coordination.

• Milestone tracking: Set and achieve project milestones.
• Resource allocation: Allocate resources and manage workloads.
• Issue tracking: Track and manage project issues or bugs.
• Budgeting: Manage project budgets and expenses.
• Visualizes project timelines and dependencies.
• Assigns tasks, sets deadlines, and tracks progress.
• Offers competitive pricing plans suitable for different team sizes and needs.
• Offers a wide array of project management features in one platform.
• Advanced customization might be restricted in certain areas.
• Some features might require time for users to fully understand and utilize effectively.

Toggl Plan revolutionizes project scheduling, offering an intuitive platform for seamless planning and collaboration. It prioritizes simplicity, aiding teams in visualizing tasks and timelines effortlessly. Embracing flexibility and clarity, it fosters efficient workflows, empowering users to organize projects and achieve milestones with ease.

• Recurring tasks: Set tasks to repeat at specified intervals.
• Timeline sharing: Share project timelines easily with stakeholders or clients.
• Visual planning: Organize tasks and projects visually on a timeline for easy comprehension.
• Color-coded labels: Categorize tasks with different colors for quick identification.
• Sets relationships between tasks for accurate scheduling.
• Reviews activity and completed tasks for project reference.
• Users can zoom in and out of the timeline for detailed or broader views.
• Integrates with Toggl Track for comprehensive time tracking within projects.
• Not all of the web features are available on the mobile app.
• There is a steep learning curve.

Monday.com is a dynamic work operating system designed to streamline collaboration and project management. It provides a visual and customizable platform for teams to manage tasks, projects, and workflows efficiently. Monday.com helps teams enhance communication and productivity while adapting to diverse work processes.

• Workspaces: Create customized workspaces for different projects.
• Boards: Visualize tasks and projects through customizable boards.
• Pulses: Individual task cards with detailed information.
• Timeline view: Display project timelines for better planning.
• Automations: Streamline workflows with automated actions.
• Attach and share files directly within the platform.
• Real-time collaboration with team members.
• Create and customize visual dashboards for insights.
• Responsive customer support for assistance.
• The free plan has very limited features.
• It doesn’t offer an offline mode.

MeisterTask

MeisterTask redefines task management and fosters seamless collaboration and project organization. It’s a dynamic platform prioritizing simplicity and adaptability, empowering teams to effortlessly navigate tasks. Embracing flexibility and visual workflows, it enables efficient project planning and execution, optimizing productivity within diverse team environments.

• Task relationships: Establish dependencies between tasks for accurate scheduling.
• Project sections: Organize tasks into sections for better project structuring.
• Task prioritization: Mark tasks with different priority levels for focused attention.
• Time tracking: Monitor time spent on tasks for billing or productivity analysis.
• Manages tasks visually using customizable boards for project workflows.
• Exports project data or shares project progress easily with stakeholders.
• Controls access levels for different team members within projects.
• Integrations with other tools are limited.
• It can be unstable at times.

Redmine is a versatile project management solution, embodying flexibility and extensibility. Its open-source nature encourages customization, empowering diverse project structures. Redmine’s adaptability and community-driven development foster productivity, making it a robust choice for diverse project management needs.

• Issue tracking: Log and manage project issues or bugs efficiently.
• Customizable workflows: Adapt workflows to fit specific project requirements.
• Project management: Organize tasks, set deadlines, and assign responsibilities.
• Wikis and documents: Collaboratively create and manage project-related documentation.
• Gantt charts: Visualize project timelines and dependencies for planning.
• Connects email accounts for issue updates and notifications.
• Uploads, shares, and manages project-related files and documents.
• Users can plan events, milestones, and deadlines within the platform.
• Establishes relationships between issues for accurate tracking.
• It is very difficult to navigate at first.
• Not all the features work well compared to the same features in similar products.

GoodDay Work

GoodDay Work fosters efficient task management and collaboration, prioritizing seamless workflows. It’s a comprehensive platform encouraging productivity and adaptability. Embracing customization and clarity, it empowers teams to organize tasks effectively. With a focus on simplicity and innovation, it enhances project planning, coordination, and successful task execution.

• Calendar integration : Sync tasks and deadlines with external calendars.
• Goal setting: Set and track goals to accomplish within specified periods.
• Task management: Organize tasks, set priorities, and track progress efficiently.
• Fosters teamwork through discussions, comments, and file sharing.
• Automates tasks to repeat at specified intervals.
• Time tracking features aren’t as robust as others.

Notion redefines productivity by blending note-taking, task management, and collaboration in one platform. Its flexible workspace adapts to individual needs, fostering creativity and organization. With databases, pages, and multimedia integration, Notion offers an intuitive space for teams and individuals to ideate, plan, and execute projects seamlessly.

• Note-taking: Rich-text editing for creating and organizing notes.
• Task management: To-do lists, kanban boards, and task tracking.
• Database: Creation of databases for structured information storage.
• Collaboration: Real-time collaboration and team workspace sharing.
• Knowledge base: Centralized repository for team knowledge and documentation.
• There are integrations for scheduling and organizing tasks and events.
• Offers pre-designed templates for various use cases like project management, personal planning, etc.
• Allows for the embedding of files, images, videos, and more within notes.
• Has a flexible layout and structure customization for workspace organization.
• There are limited options for exporting data outside of Notion.
• Offline access is very limited.

Project management software is a tool designed to help businesses and teams in planning, organizing, executing, and managing projects of varying sizes and complexities.

It serves as a platform for collaboration, communication, and tracking the progress of different tasks and deliverables within a project. This type of software enables users to create schedules, allocate resources, set priorities, and monitor timelines to ensure that projects are completed on time and within budget.

It also provides a centralized location for documents, files, and other project-related information, allowing team members to access and share necessary materials easily. Ultimately, project management software aims to streamline project workflows , improve productivity, and facilitate efficient project planning and execution.

Whether used by small teams or large organizations, project management software is essential in driving project success and ensuring that all stakeholders are aligned and informed on project progress.

When looking for project management solutions, keep in mind these top features:

Task management

Users can create and assign unlimited tasks to team members and track their progress.

Scheduling and time tracking

It allows unlimited users to create project timelines, set deadlines , and monitor the time spent on each task.

Communication and collaboration tools

Communication tools such as chat and messaging platforms, file sharing capabilities, and commenting features for real-time feedback and discussion.

Reporting and analytics

Provides project managers with insights into project progress, resource allocation, budget tracking, and project views.

Integrations

Integrations allow for seamless connectivity with other tools and systems, such as CRM software, accounting software, and productivity apps.

Customization and flexibility

It allows users to tailor the platform to their specific project management needs and workflows with features such as custom fields.

There are a number of benefits of project management software. Here are some of the most significant ones:

Improved organization

Task management software helps keep all project-related information, tasks, and timelines organized in one central project planner , making it easier for team members to find and access what they need.

Enhanced collaboration

With features for file sharing, communication tools, and project tracking, project management software fosters collaboration among team members, allowing for easier information sharing and teamwork.

Increased efficiency

By automating repetitive task lists, providing templates and workflows, and streamlining communication, project management software can help teams work more efficiently and meet deadlines more effectively.

Better communication

Project management software often includes messaging and discussion boards, allowing team members to communicate and collaborate in real-time, reducing the need for lengthy email chains.

Stronger control and oversight

Project managers can use project management software to track progress, monitor tasks, and identify bottlenecks , giving them greater control and oversight over the project.

Resource allocation

Project management software tools help managers allocate resources, track budgets, and plan for future resource needs, ensuring that the project stays on track.

When it comes to managing projects, there are a plethora of project management software options available, ranging from free to premium. With so many choices, it can be overwhelming trying to decide when the right time is to pay for project management software.

While free options may offer basic features, there are certain situations where investing in a premium solution can greatly benefit a team or organization.

One key factor to consider is the size and complexity of the project. For small, simple projects with a small team, a free or basic project management tool may be sufficient.

However, as the size and complexity of the project increases, a more robust and feature-rich software solution may be necessary. Premium project management software often offers advanced capabilities such as resource management, budget tracking, and integration with other tools, along with unlimited storage, all of which can be invaluable for larger and more complex projects.

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