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Project Management Presentation templates

Say goodbye to chaos and disorganisation and take control of your projects with selection of templates on project management. with these designs, you can easily track the progress of your projects and access relevant information at a glance. plus, with its fun illustrations and visuals, your ideas will be sure to make a big impression. get your projects off to a flying start with one of these templates and have fun doing it.

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Business Project Management

Our new template has got a modern look and has been designed to meet the needs of any user who wants to talk about project management in business. That's because, apart from photos and lots of shapes, we've added many slides for key data, such as roadmaps, services offered, project...

7 Steps Of Risk Management Process Project Proposal

Download the 7 Steps Of Risk Management Process Project Proposal presentation for PowerPoint or Google Slides. A well-crafted proposal can be the key factor in determining the success of your project. It's an opportunity to showcase your ideas, objectives, and plans in a clear and concise manner, and to convince...

Project Management Infographics

Do you want to present your business or company data in an effective way? Go ahead and use these Project Management Infographics. They contain a lot of different designs: circular, arrows, paths… We have created them using yellow, orange, pink and purple hues and plenty of icons that you can...

Business Project Presentation

Download the Business Project Presentation presentation for PowerPoint or Google Slides. The world of business encompasses a lot of things! From reports to customer profiles, from brainstorming sessions to sales—there's always something to do or something to analyze. This customizable design, available for Google Slides and PowerPoint, is what you...

Progress Update Meeting

Download the Progress Update Meeting presentation for PowerPoint or Google Slides. Gone are the days of dreary, unproductive meetings. Check out this sophisticated solution that offers you an innovative approach to planning and implementing meetings! Detailed yet simplified, this template ensures everyone is on the same page, contributing to a...

Agile Project Management Infographics

We lead a fast-paced life and business management goes along with it. That's why agile project management is a very popular methodology these days in business. Download this template with 31 infographics and use it to present your agile project management strategies in a concise and effective way. Use graphs,...

Download the Project Management Infographics template for PowerPoint or Google Slides to get the most out of infographics. Whether you want to organize your business budget in a table or schematically analyze your sales over the past year, this set of infographic resources will be of great help. Start using...

Business Project Management Infographics

Present your business project management endeavors with unwavering confidence using this formal Google Slides and PowerPoint template of captivating infographics, showcasing mission statements, project timelines, revenue overviews, and more. Designed to perfectly match the visually clear and professional Business Project Management template, they seamlessly harmonize with the soft earth tones...

Project Integration Management for Marketing

Feeling like teamwork in your company is a bit all over the place and needs improving? Get everyone working together seamlessly with a thorough introduction to project integration management supported by this modern Google Slides and PowerPoint template! Explain how processes, systems and methodologies come together cohesively to make workflows...

Project Manager's Dream Monthly Report Infographics

As a manager in your company, sometimes you must prepare a report in which various aspects and performance metrics are gauged and displayed. For this reason, we want to help you by releasing this set of infographics. Need to show percentages? A progress? Statistics? These are the designs you're looking...

Design Inspiration Project Proposal

Download the Design Inspiration Project Proposal presentation for PowerPoint or Google Slides. A well-crafted proposal can be the key factor in determining the success of your project. It's an opportunity to showcase your ideas, objectives, and plans in a clear and concise manner, and to convince others to invest their...

Product Management Consulting Toolkit

All project risks are under control? The budget and the resourcing is adequate? Should we enter the European market? How to implement the different changes proposed? Phew, isn't there someone who can help us? Yes, consultants! Don't be surprised if they bring a presentation to your meeting, one created out...

Vintage Patterns Project Management Business Plan

Did you carry out a market analysis? Do you know what are the current trends and what is your competition? And do you have an operating plan ready too? That's great management, so now you just need this vintage-looking template in order to create a slideshow that details all of...

Marketing Project Progress Report

Download the Marketing Project Progress Report presentation for PowerPoint or Google Slides and take your marketing projects to the next level. This template is the perfect ally for your advertising strategies, launch campaigns or report presentations. Customize your content with ease, highlight your ideas and captivate your audience with a...

Financial Management Project Proposal

In today's world, financial management is amongst the most essential aspects of running any business. This is precisely why project proposals concerning financial management are becoming increasingly crucial. Are you ready to provide solutions and identify potential risks that your (or other's) business may face? The market is filled with...

Project Integration Management for Business

As businesses continue to grow, project integration management becomes crucial in ensuring that all aspects of the project are integrated and working together seamlessly. Therefore, it's important to have a well-designed and organized presentation when discussing this topic. That's where this Google Slides and PPT template comes in handy, providing...

7 Steps of Risk Management Process Project Proposal

Download the 7 Steps of Risk Management Process Project Proposal presentation for PowerPoint or Google Slides. A well-crafted proposal can be the key factor in determining the success of your project. It's an opportunity to showcase your ideas, objectives, and plans in a clear and concise manner, and to convince...

Project Review Meeting

Download the Project Review Meeting presentation for PowerPoint or Google Slides. When it comes to outlining roles and expectations, a meticulously crafted job description can be an invaluable tool. With this comprehensive and finely detailed template, creating job descriptions becomes a simple and straightforward task. The template guides you through...

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Free Google Slides Project Management Templates

By Kate Eby | August 30, 2023

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We’ve compiled the most comprehensive collection of free Google Slides project management templates for project managers, business analysts, team members, and other stakeholders in Google Slides’ presentation-friendly format. 

Included on this page, you’ll find a Google Slides project status template , a Google Slides project timeline template , a Google Slides project presentation template , a Google Slides project proposal template , a Google Slides project kickoff template , and a Google Slides project charter template , among others.

Simple Project Plan Template for Google Slides

Download the Sample Simple Project Plan Template for Google Slides   Download the Blank Simple Project Plan Template for Google Slides

Use this Google Slides simple project plan template to save you and your team time, organize tasks, and facilitate easy collaboration, ensuring a smoother project management experience. Simply enter each of your tasks in the Tasks column, and add your project details, task durations, milestones, and deadlines. The template then places the tasks on a visually dynamic, easy-to-read Gantt chart. This template is the perfect solution for project planning, enabling regular updates so you can track progress and keep everyone informed. A blank template is available, as well as a version with sample text that helps guide users through the process with an example of a successful project plan.

See this collection of free Google Docs project management templates to find additional resources and get the most out of your project management planning.

Google Slides Project Status Template 

Download the Project Status Template for Google Slides

Ensure that you meet your project deliverables with this comprehensive, visually engaging Google Slides project status template. Enter your project summary, schedule target milestones, and specify each of your project components, their statuses, and owners. This completely customizable template is the perfect way to communicate which tasks have potential risks, delays, or roadblocks; showcase milestones achieved; and track upcoming tasks so that all stakeholders stay informed on project progress. 

Use one of these free Google Sheets project management templates to assist in planning, organizing, and tracking various aspects of a project.

Google Slides Project Timeline Template

Download the Project Timeline Template for Google Slides

Achieve project success by utilizing this visually appealing Google Slides project timeline template, which enables you to create detailed month-by-month plans. Simply input project goals and objectives into the customizable bar chart, adjusting the bars to match task durations. Additionally, include milestone dates for important objectives or deliverables and make use of the built-in Results row to quickly review project progress. By following this structured presentation template, teams can enhance their overall project management experience. 

Use one of these free timeline templates for Google Sheets, Google Docs, and Google Slides to visually represent the sequence of project tasks, milestones, and events in a project, facilitating efficient planning, scheduling, and tracking.

Google Slides Project Presentation Template 

Download the Project Presentation Template for Google Slides

Use this straightforward Google Slides project presentation template to illustrate your project process in consistent phases. This template enables you to outline processes step by step, while also providing rows to document and update the status of each stage in the process workflow. By doing so, you can ensure clarity and organization throughout the project lifecycle. Enhance your project management by utilizing this template for clear and organized workflow visualization and monitoring. 

Check out this collection of free Google Slides SWOT analysis templates to help you assess your organization's or project’s strengths, weaknesses, opportunities, and threats, as well as assist you in strategic planning and decision-making.

Google Slides Project Proposal Template

Download the Project Proposal Template for Google Slides

Make your project proposal concise and impactful with this Google Slides project proposal template. Use this editable template to provide stakeholders with key project details such as objectives, phases, timelines, and budgetary considerations. The template helps you easily compile and organize information critical to a project so that project sponsors and other stakeholders can review and approve the proposed project. Make a strong impression and establish a foundation for comprehensive project planning with this unique template.

Google Slides Project Kickoff Template

Download the Project Kickoff Template for Google Slides

Elevate your project kickoff meetings with this Google Slides project kickoff template. Craft engaging presentations by highlighting project objectives, deliverables, timelines, team member introductions, and communication plans. This customizable and free template allows you to tailor content, visuals, and layout to suit your project requirements, ensuring a well-structured and visually captivating presentation that seamlessly launches your project.

Google Slides Project Charter Template 

Download the Sample Project Charter Template for Google Slides Download the Blank Project Charter Template for Google Slides

Standardize your project charter creation process with this user-friendly, comprehensive Google Slides project charter template. In the Project Overview section, specify the problems or issues your project aims to address, as well as its business case, goals, metrics, and expected deliverables. In the remaining sections, elaborate on the project scope, schedule, resources, costs, benefits, customers, risks, constraints, and assumptions to ensure a thorough, organized, and successful project charter. 

For expert tips and additional templates, see this guide to writing an effective project charter .

Google Slides Project Scope Template

Download the Sample Project Scope Template for Google Slides Download the Blank Project Scope Template for Google Slides

Save time on project planning with this user-friendly Google Slides project scope template. The template features visually engaging sections for recording high-level project goals, deliverables, functions, tasks, deadlines, and associated costs. Use the blank version to create your project scope statement from scratch, or download the sample text version to guide you through the project scope presentation process. Customize either version of the template to fit your project, and use each slide as a helpful guide in defining your project’s scope. 

To find everything you need to know about creating a project scope statement and avoiding scope creep, see this comprehensive article on project scope management .

Google Slides Project Dashboard Template

Download the Project Dashboard Template for Google Slides  

Effortlessly monitor and visualize task data with this Google Slides project dashboard template, which offers a real-time overview of project performance. Simply input the requested data, and the template's pie charts will dynamically update to display task statuses and priority percentages, enabling effective project management. Utilize the color-coded task timeline to visualize pending tasks and active task statuses so you can stay on track and within budget.

Google Slides Project Workflow Template

Download the Project Workflow Template for Google Slides

Efficiently map out your project workflow – from proposal to delivery and implementation – with this user-friendly Google Slides project workflow template. The template enables you to chart tasks in the correct sequence, ensuring that your project progresses smoothly and attains its desired outcomes. Additionally, the sequenced tasks serve as alerts for project managers, highlighting plan rejections and project suspensions when necessary.

Google Slides Project Roadmap Template

Download the Sample Project Roadmap Template for Google Slides   Download the Blank Project Roadmap Template for Google Slides  

Enhance the visibility of your project management office (PMO) strategy with this flexible Google Slides project roadmap template. The sample version of this template features pre-filled example tasks, milestones, and goals for each phase of a six-month roadmap, which can be easily modified to accommodate any timeframe and set of activities. This strategic roadmap offers a comprehensive overview of upcoming initiatives, facilitating seamless connections between planning, implementation, evaluation, and closeout stages.

Google Slides Project Post-Mortem Template

Download the Project Post-Mortem Template for Google Slides

Craft a post-project evaluation presentation to share within your organization with this dynamic Google Slides project post-mortem template. Customize each slide by incorporating your own content, showcasing how the project performed in relation to initial goals, schedules, cost limits, and planning. Emphasize noteworthy accomplishments, as well as challenges, valuable insights, and recommendations for future projects, while including relevant metrics to measure project success.

Streamline Project Management with Real-Time Work Management in Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

Discover a better way to streamline workflows and eliminate silos for good.

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[Updated 2023] An All-Encompassing Guide to Project Planning (With 30+ PowerPoint Templates to Help You Get Started)

A group of colleagues were excited to start working on a new software application. In their enthusiasm, they didn’t take the time to plan. This caused some problems with project communication and led to delays. The delays affected other projects in the company as well. 

This example shows how vital project planning and governance are for efficient execution, effective communication, and a successful portfolio.

If you're in charge of  IT Project Development , you know the importance of having a solid plan before starting the project. This is where SlideTeam’s all-encompassing guide on project planning comes into play. This  project planning playbook provides providing everything you need to know about planning and executing successful projects.

The included templates that make planning easy and efficient, so that all bases are covered. We help you create a project status report as well. Overall, this resource is for anyone working on complex technology development or IT projects who wants to be sure they get things right from Day 1. 

Want to close project management gaps? Click on this link to learn more

What’s even better. Each of these templates is 100% customizable and editable. 

The content-ready nature provides you a starting point and the structure you were looking for; the editability feature ensures you can tailor the presentation to audience profile. 

Let’s delve into the blog to enhance your project planning.

Template 1: Technology development project planning PPT template

This PPT Template is all about Technology Development Project Planning, and it’s perfect for project managers and developers who want to improve their software program plans. Use this template to showcase your expertise in software development resource planning, task allocation, and resource requirement timelines. We cover software requirements, detailed design specifications, and data migration stages. Also get recall for the way you have designed and planning your project documentation, user documentation, and employee training programs.

Download now

Template 2: Project planning and governance PPT template

Planning and governance ensure a successful project. Setting clear goals, breaking the project into milestones, and allocating resources wisely are the first three fundamental steps. To stay on track, meet deadlines, and stick to your budget, governance is essential. If you're curious about project management, this is the best place to gain a master of concepts. We help you get your governance right.

Template 3: Project planning playbook PPT template

Are you struggling to keep your projects on track? The project planning playbook is a great resource that includes templates for managing every stage of your project, from initiation to completion. You’ll find templates for assessing your project’s maturity, creating a project management office charter, and assessing the feasibility of your project. Get slides for creating a work breakdown structure, assigning tasks to team members, scheduling your project, and creating a budget. Use this template to communicate well with stakeholders and track your project progress. This project planning playbook is a valuable resource you won't miss!

Template 4: Construction project planning and controlling PPT template

This appealing PowerPoint Presentation showcases your construction project planning and controlling skills. It covers everything from company overview to services offered, construction project timeline, essential documents, challenges and solutions, construction cost analysis, and more.

You can use the construction scheduling PPT templates to highlight your services and achievements. You can also use the slides to cover work details, projects under execution, equipment, machinery, and more. This construction planning presentation is a good way to highlight the challenges construction companies face.

Template 5: Effective project planning to improve client communication and focus on project scheduling PPT template

Check out our excellent presentation on effective project planning! This comprehensive PowerPoint Deck plans your projects more effectively. It includes the A-Z of project planning, from the need for planning to the techniques you can use. We also cover common project planning problems and solutions and provide graphs to help you understand the information.

Template 6: Project planning in agile methodology PPT template

If you're a project manager, you know how important it is to plan things just right to save time and make the most of your schedule. This template helps profile your company, giving an overview of what you're all about and showcasing the advantages of working with you in a professional relationship. 

You’ll also get a good idea of your current themes, including traditional and agile project management techniques. The template details the process and principles of agile project planning, including steps, framework, phases, strategies, and techniques involved. Plus, it outlines agile teams' roles and structures, activities, responsibility maps, and reporting tools.

Template 7: Business project planning PPT template

Our business project planning PPT slides complete deck is in a format that communicates your project’s objectives, status, and expected outcomes. You can also use this deck to identify and manage risks, represent data using graphs, and change the icons and colors to make your presentation work.

Template 8: Project planning PPT template bundles

Optimize your project planning with our PPT template bundles. Made to serve the needs of organizations and businesses, this bundle offers 21 well-researched slides. This presentation template will engage your audience, while inducing strategic thinking to help you convey your message most effectively. Take control of your next project plan and impress stakeholders with dedicated slides on project team activities during planning phase; key elements of project management communication etc. The aim is t master project planning. 

Template 9: Proposal for project planning and management report PPT template

Writing a good project plan proposal is vital to let clients know what you plan to do. This PPT Template showcases your project objectives, deliverables, work breakdown structure, resource estimation, project activity schedule, and total cost estimation. It also covers the terms and conditions of the contract and the sign-off page. 

Template 10: Project planning proposal PPT template

Planning and managing a project is crucial. Entrepreneurs know monitoring it from start to finish is essential for the required outcome. Choosing the right provider can be daunting for organizations, and providers struggle to connect with clients. This PPT Template is the one-stop solution that benefits both parties. You can explain how your additional services can increase leads and current estimated budgets and highlight the expertise of your professionals to make your clients' projects even more effective.

Template 11: A4 project planning proposal PPT template

Are you struggling to find a way to design and present project proposals that are both effective and professional? Our A4 Project Planning Proposal PPT Template is the solution. This template is designed for organizations and businesses like yours, ensuring that your projects are well-organized and structured. With sections that cover everything from proposal context to terms & conditions, impress your clients with clear communication about each step in project management, and take the first step toward success today!

Template 12: Project planning calendar PPT template

This PPT Template offers a professional and efficient way to convey your messages and build strong collaborations with team members. This complete deck in 14 slides presents stats, figures, data charts, and much more with ease. Invest in our Project Planning Calendar PPT Template today to streamline your work processes and achieve greater results. From a five-week market project calendar to a calendar for new product launch, all business requirements are covered in this template. 

Template 13: Agile Vs Traditional project planning training PPT template

Looking to streamline your project planning process? Check out our Agile vs Traditional training PPT template! It's for any business or organization developing its project management competency. Our slides make it easy to compare the two most popular methodologies: Agile and Waterfall (traditional). We break down the major differences between these approaches in a clear and simple way. You’ll see that Agile is all about being adaptable and iterative, while waterfall is a meticulous step-by-step process. This complete PPT template is perfect for both beginners and experienced managers alike. Order yours today and start delivering successful projects with ease!

Template 14: Implementation process in project planning and strategic marketing

Impress your colleagues and clients with this PPT Template. Each slide is designed with precision, ensuring a well-structured presentation every time. This complete package will elevate your discussions to new heights, allowing you to present your views on the topic like never before. The key domain areas highlighted are website design project implementation, marketing goals and tactics, and IT strategic project implementation process, and more. The aim is your success and reward.

Template 15: Stakeholder engagement grid business project planning potential interest PPT template

Want to take your project planning to the next level? This PPT Template can help! It’s the perfect tool for businesses and organizations looking to get stakeholders on board and identify areas of potential interest. A well-structured grid allows you to manage your project and outline stakeholder influence. Plus, our user-friendly PPT Template makes communicating complex information with your team easy. Say goodbye to confusing spreadsheets and hello to more efficient communication. Give your projects the competitive edge they need. Download this template today. 

Template 16: Worksheet project planning team leader process steps PPT template

Streamline your project planning with this PPT Template complete deck in 12 slides that cover all aspects of project planning, from defining the project to managing risk. The slides are easy to read and understand and contain valuable insights and helpful tips. Major slides incorporated in the bundle are: Employee worksheet with project goals and schedules; weekly worksheet for business planning event and worksheet for business process with activities and observed times. Whether you're presenting to clients or colleagues, this PPT slideshow will help you convey your message in a clear and concise way.

Template 17: Determine project status report to manage progress project planning playbook PPT template

Managing your organization's projects can be a breeze with this PPT template. It's a great tool that lets you keep track of project progress, key phases, risks, benefits, and more within specific timeframes. This template is user-friendly and helps you create impressive presentations that clearly explain project status reports. Download now and start managing your projects like a pro today!

Template 18: Project planning for successful retail rollout PPT template

Want to make sure your retail rollout goes smoothly? This all-in-one complete deck offers a practical approach to project planning that covers everything from task details and ownership to status tracking and timeline management. Discover how to simplify your workflow with topics like documents and information management, data vault activities, and packaging design strategies. Get it now!

Template 19: Addressing lessons learned for post-project planning playbook PPT template

Enhance post-project planning with this PPT Template. This comprehensive slide deck offers a tool to assess the strengths and weaknesses of your project, enabling you to navigate potential risks, scope issues, and resource constraints. Use it as an essential guide for discussions that help you tackle challenges head-on. 

Template 20: Annual construction project planning cycle PPT template

Optimize your project planning process with this PPT Template, which provides a clear visualization of the construction project planning cycle from initiation to completion. 

Whether you're creating detailed project reports for stakeholders or presenting business proposals to clients, this template has got you covered. With its professional design and high-quality graphics, you can be sure that your project planning will be top-notch.

Template 21: Data migration stages technology development project planning PPT template

Upgrade your project presentations with our data migration stages technology development project planning PPT Template. It covers all stages of data migration, from preparation to testing. Whether you're presenting to clients, stakeholders, or colleagues, this template will help you deliver outstanding performance.

Template 22: Data migration approach technology development project planning PPT template

This PPT Template streamlines your data migration process. It covers all the steps in data migration, from analysis and discovery to extracting, cleansing, validating, loading, and reconciling. The template also helps you collaborate with your team by providing a shared understanding of project goals. Download this template as a valuable resource for success, whether embarking on a new migration project or refining an existing one.

Template 23: Quarterly Gantt chart for project planning and management PPT template

Our Quarterly Gantt Chart PPT template is ideal for staying organized and on track with your projects. The template includes three stages: A timeline, a roadmap, and a linear process. Whether creating a timeline for a new product launch or outlining a process for improving customer service, our Gantt chart can help you get the job done. The slide outlines your objectives and keep everyone accountable. From project charter to work breakdown structure, this structured template is the answer to greater business efficiencies. 

Template 24: Six-month roadmap to SaaS ERP implementation with project planning PPT Template

A well-thought-out action plan is essential for a successful implementation of an Enterprise Resource Planning (ERP) regime. Our roadmap helps you streamline your work, budget, and timeline to achieve all your milestones within deadline. This PPT Theme provides an organized overview of the project, with color coding to highlight key steps. This makes it easy to identify potential problems and propose solutions so that you can have a productive brainstorming session with your team. 

Template 25: Scrum process plan checklist for project planning PPT template

Maximize the efficiency of your project planning with this project planning PPT template. This premium slide set features a complete deliverable checklist covering release planning, sprint planning, and daily meetings, all essential components of the scrum process.

Use this presentation template to interpret complex topics such as planning and processing with ease. Get organized today with our scrum process plan checklist!

Template 26: Quarterly roadmap for product development project planning PPT template

This presentation template is designed to help you achieve your goals by providing a straightforward, easy-to-understand project overview.  The roadmap covers everything you need to stay on track, including key deliverables, essential steps, the timeline, and who's responsible for what. Plus, it's super user-friendly, thanks to our pre-designed PowerPoint layout. 

One of the best things about our roadmap is that it helps you prioritize tasks and identify potential hurdles. This makes it easier for everyone on your team to work together and ultimately achieve success!

Template 27: Five-yearly roadmap to SaaS ERP implementation with project planning PPT template

A leading business or organization must have a clear vision for the future. That's why we created the Five-Year roadmap to SaaS ERP implementation with a project planning PPT template. This roadmap outlines key milestones and timelines over the next five years. Each year is broken down into manageable steps for you to meet deadlines. With professional design elements included in this package, presenting your plan has never been easier.

Template 28: Project planning linear flow chart PPT template 

Optimize your project planning with our premium linear flow chart PPT Template. With sleek design elements, you can easily track milestones, set deadlines, and keep team members on the same page. Impress clients with concise presentation materials that showcase your work in a clear and organized manner. Streamline workflow and increase productivity with ease using our project planning linear flow chart PPT template!

Template 29: Project planning implementation methodology for deployment PPT template 

Do you want to ensure that your project is implemented smoothly from start to finish? This PPT Template provides a comprehensive framework for developing a successful deployment strategy. It includes appealing graphics and simple features, so you can streamline your planning process and effortlessly communicate your plan to stakeholders. Whether you're an experienced project manager or just starting, our PPT template is the perfect tool for you. Invest in our product today and take the first step towards achieving organizational success!

Template 30: Six-months project planning to-do list roadmap with timeline PPT template 

This six-month project planning to-do list roadmap with a timeline PPT Template is the solution for organizations wanted to streamline workflows. It also helps communicate timelines effectively, and stay on track toward achieving your goals. Whether for client presentations or internal meetings, this template has covered you. So why wait? Take charge of your projects today and boost productivity in a snap!

Define, plan and allocate

Project planning is a part of any successful project. It helps you to define all the steps needed to reach your goals, set timelines and deadlines, plan resources and allocate tasks. We hope our comprehensive guide has provided you with everything you need to create a successful project plan – from outlining key processes to providing 30+ templates for your projects. Whether it’s a large-scale business venture or a small personal enterprise, this guide should give you what you need to start well. Happy planning!

FAQs on Project Planning

What are the five stages of project planning .

• Project initiation:  This stage involves defining the project's purpose, objectives, scope, stakeholders, risks, constraints, and assumptions.
• Project planning:   Here, you prepare a Work Breakdown Structure (WBS), schedule, budget, resource allocation, and communication plan.
• Project execution:  This stage involves carrying out the project plan, monitor progress, manage changes, and resolve issues.
• Project monitoring and control:  This stage involves tracking the project's progress against the plan, monitor project risks, evaluate performance, and taking corrective action as needed.
• Project closure:  This stage involves completing project deliverables, obtaining final approval from stakeholders, conducting a post-project review, and archiving project documentation.

What is project planning and its importance?  

Breaking the project into manageable parts and creating a roadmap helps identify risks, allocate resources, and track progress. Planning promotes collaboration, accountability, and clarity of roles. Effective project planning achieves desired outcomes.

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Project Plan Template

Do you have an upcoming project plan you need to present? Look no further than our Project Plan Template, a simple presentation template that takes just minutes to customize and bring to life. 

With all the core elements needed for a successful presentation, this easy-to-create template can help you visualize your project plan and sell it to your target audience. From project timelines and goals to requirements and budgets, this template outlines everything you need to take your detailed plan and turn it into a streamlined presentation.

Our project plan template can also help you:

• Kick-off new projects
• Detail project plan specifics, like resources required
• Pitch and win new work

Let our project plan template help you create an effective presentation

Turning a detailed project plan into a succinct presentation can be a difficult task. But with the right template – and the right design – you can create an effective (and impressive) presentation. With our project plan template, you can quickly and easily add and remove slides to fit the unique needs of your presentation. You can also create additional elements like bar graphs, Venn Diagrams, and animated charts to enhance the details of your project plan. Included in this project plan template are 17 slides, including:

How to create a meaningful project plan presentation

Ready to create your pitch with our project plan template? Here are some tips to keep in mind as you bring your vision to life:

Project plans typically require a lot of details, but your presentation doesn’t. Stick to the need-to-know elements, like who, what, why, when, and how much.

Crunching a bunch of numbers and timelines in a presentation can become repetitive. Don’t be afraid to mix things up with various visuals like Gantt charts, flowcharts, bar graphs, hub and spoke visuals, and more.

Because there are several components to a project plan, make sure each new section of your presentation is clearly introduced with title slides (e.g., Overview, Timeline, Budget, etc.).

Presenting a straightforward project plan doesn’t have to be dull. Add some pizzaz to your polish with subtle animations, icons, strong colors, and lifestyle photography.

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Outline all your key project information with a visually-appealing design to encourage buy-in from investors and get everyone on the same page.

Trusted by 65M+ users and leading companies

About the Project Presentation Template

Our customizable and professional presentation template helps you plan your upcoming project presentation for clients, investors, and stakeholders. Using our modern design, you can create a stunning presentation that outlines all your key project information. 

To create your presentation, you can customize our existing decks to suit your target audience. Add or remove slides, change their order, and upload your company brand assets to create a professional and effective project presentation. 

What is a project presentation? 

A project proposal presentation (sometimes known as a project kickoff presentation) provides an overview of an upcoming project. The purpose of the presentation is to update clients, investors, key stakeholders, and team members on your project plans. You’ll discuss changes and improvements delivered by the project and get approval to launch. 

The aim is to get everyone on the same page. Investors and shareholders will understand why you’re running the project, and your project team will understand what they need to do to make it happen. 

Tips for making the perfect project presentation 

Creating a successful and engaging project presentation is easier said than done. Here are some tips to get you on the right track. 

Use a professional template. Save time and create a professional, visually-appealing presentation with a Project Presentation Template. Creating one from scratch will be more time-consuming, and it might not look as striking or professional as a ready-made template. 

Present the problem. Be clear about why you want to launch this project. Is it to solve a customer problem? Or maybe to improve an internal process? Whatever it is, clearly present the problem and show how your project will fix it. 

Clearly communicate your project goals. Everyone needs to know what you want to achieve with your project, so be sure to clearly outline what your goals will be and how you plan to measure them. Take a look at the SMART goals framework to help with this. It’ll also show stakeholders and investors what the project will do for the business (which can help get buy-in and approval to launch). 

Break down your project plan. Show everyone what’s involved in the project by clearly breaking down your project plan. You don’t need to outline every single detail, just the key milestones and the top-level plan. A Scope of Work Template can also help you outline this information. 

Keep slides short. If you go into too much detail in your slides, you risk standing in front of your audience and reading off the screen. To improve your presentation delivery and keep your audience engaged, only include the top-level, necessary information on all your slides. 

Use quality visuals and presentation tools. Give stakeholders, clients, and investors a good impression by using high-quality visual elements to create a clean and professional design. For example, only use high-quality images and keep everything on-brand. Professional presentation tools like Miro will also help you create a well-designed and engaging presentation.

How to create a project presentation with Miro's customizable template 

Use Miro’s digital workspace to organize your thoughts, jot down notes, and share ideas with your project team. When you’re ready to create your presentation, simply select the template and start customizing it to suit your needs. You can add your own color palette, vector icons, and any other graphic elements that you need.  

Our interactive slides (or frames ) can be easily edited. You can add or remove slides and restructure their order in your presentation. All of the slides also have placeholder text, which you can remove to add your own presentation content.

Once you’re ready to present your slides, all you have to do is hop into Presentation Mode . This automatically puts your presentation in fullscreen, and you can move between the slides using the arrow keys.

How do you structure a project presentation? 

Every project presentation is different, so there’s no correct way to structure your presentation . However, there are some common topics that occur in most project presentations: 

High-level information for stakeholders: Your presentation shouldn’t go into too much detail about the specifics of your project. Instead, it should provide top-level information that stakeholders can easily digest — for example, your budget, your return on investment expectation, and your goals. 

Timelines: It’s helpful for your audience to know when you want to start the project and how long it will last. Outline your project timeline so they can see what you plan to do and when you plan to do it (but remember, keep it top-level). 

Deliverables: What will the result be? Tell your audience what your deliverables and outputs will be, so they know what to expect.

Goals: Show your audience how you plan to measure success. As mentioned, take a look at the SMART goals framework to create clear and specific goals.

What do you write in a project presentation?

Your project presentation should outline the top-level information about your upcoming project. This includes the problem you’re trying to solve, your budget, the project timeline, key deliverables, and your goals.

How do you introduce a project presentation?

Start by telling the audience who you are and what the presentation is about. This means summing up your project presentation in a couple of sentences (ideally, you’ll have this prepared beforehand). Show them an agenda so they know what to expect and give a rough timeline for when the presentation will wrap up.

How can I make a perfect presentation?

It’s hard to say how to create the perfect presentation. What’s perfect for you and your audience might not work for someone else, but any successful presentation is engaging, compelling, and convincing. It takes the audience on a journey, building an emotional connection with them along the way. At the end of the presentation, the audience thoroughly understands what the project entails and why it’s important.

Get started with this template right now.

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Project Plan Template for PowerPoint

Business , Calendar , Chronologic , Gantt , Planning , Project Management , Timeline , Workflow

Free project plan template for PowerPoint. Simple and efficient template to help you have better control over your project planning. Editable graphics, very easy to customize.

Project Plan Template

Comes with icons to show important achievements or a point of time in your projects (milestones).

Use this template for project management, planning, tracking, and timesheets. Track and communicate your activities (tasks or events) and progress over a 6-month time period.

Shapes are 100% editable : colors and sizes can be easily changed.

Includes 2 slide option designs: Standard (4:3) and Widescreen (16:9).

Widescreen (16:9) size preview:

This ‘Project Plan Template for PowerPoint’ features:

• 2 unique slides
• Light and Dark layout
• Completely editable shapes
• Uses a selection of editable PowerPoint icons
• Standard (4:3) and Widescreen (16:9) aspect ratios

Free fonts used:

• Helvetica (System Font)
• Calibri (System Font)

Terms of use:

Requires attribution, personal and educational use, commercial use, (re)sell, (re)distribute, read the full  terms of use.

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Ppt Project Plan Template

• Great for beginners
• Ready-to-use, fully customizable Subcategory
• Get started in seconds

Creating and presenting a project plan can be a daunting task, especially when you're juggling multiple stakeholders and deadlines. But with ClickUp's Ppt Project Plan Template, you can easily navigate through the chaos and deliver a clear, concise, and visually appealing presentation that keeps everyone on the same page.

With this template, you'll be able to:

• Map out project timelines, milestones, and deliverables with ease
• Showcase resource allocation and dependencies to ensure optimal project management
• Customize your presentation to fit your company's branding and style

Don't waste time reinventing the wheel. Use ClickUp's Ppt Project Plan Template to streamline your project planning process and impress your stakeholders. Get started today!

Ppt Project Plan Template Benefits

• Simplifies the process of creating a professional and visually appealing project plan presentation
• Provides a clear overview of project timelines, milestones, and deliverables, keeping everyone on the same page
• Enables easy customization to fit the specific needs and requirements of each project
• Facilitates effective communication with stakeholders by presenting project information in a clear and concise manner
• Saves time and effort by providing a pre-designed template that can be easily edited and updated as the project progresses.

Main Elements of Ppt Project Plan Template

ClickUp's Ppt Project Plan template is the perfect tool for project managers and team leads to effectively communicate project timelines and milestones. Here are the main elements of this template:

• Custom Statuses: Use the three predefined statuses - Complete, In Progress, and To Do - to track the progress of tasks and keep everyone on the same page.
• Custom Fields: Add custom fields to capture specific project information such as deliverables, resources, and key milestones.
• Doc View: Utilize the Doc view to create and collaborate on a detailed project plan directly within ClickUp. Embed images, charts, and tables to enhance the visual representation of your project.
• Board View: Visualize your project plan using the Board view, where you can drag and drop tasks to different stages of completion.
• List View: Get a comprehensive overview of your project plan in the List view, with all the necessary details and attributes easily accessible and sortable.

With ClickUp's Ppt Project Plan template, you can streamline communication, track progress, and ensure successful project execution.

How To Use Ppt Project Plan Template

Planning a project can be overwhelming, but with the Ppt Project Plan Template in ClickUp, you can break it down into manageable steps. Follow these five steps to effectively use the template and stay organized throughout your project:

1. Define your project goals and objectives

Start by clearly defining the goals and objectives of your project. What do you hope to achieve? What are the specific outcomes you're aiming for? This will help guide your project planning and ensure that everyone is on the same page.

Use the Goals feature in ClickUp to set and track your project goals and objectives. Assign deadlines and specify key results to measure your progress.

2. Break down your project into tasks and milestones

Next, break down your project into smaller tasks and milestones. Identify the key activities that need to be completed and the order in which they should be done. This will help you create a timeline and allocate resources effectively.

Use the Tasks feature in ClickUp to create and assign tasks to team members. Set due dates, add descriptions, and attach relevant documents to ensure everyone knows what needs to be done.

3. Create a timeline and set deadlines

With your tasks and milestones defined, it's time to create a timeline for your project. Determine how long each task will take and set realistic deadlines. Consider dependencies between tasks to ensure a smooth workflow.

Use the Gantt Chart feature in ClickUp to visualize your project timeline. Drag and drop tasks to adjust their start and end dates, and easily identify any bottlenecks or delays.

4. Allocate resources and manage workload

Assign resources to each task and ensure that team members have the necessary skills and availability to complete their assigned tasks. Monitor the workload of each team member to prevent overloading or underutilizing resources.

Use the Workload view in ClickUp to see each team member's workload and adjust task assignments accordingly. Easily reassign tasks if necessary to balance the workload.

5. Track progress and make adjustments

Regularly track the progress of your project and make adjustments as needed. Monitor task completion, identify any roadblocks or delays, and communicate with your team to address any issues that arise.

Use the Dashboards feature in ClickUp to create visual reports and track key project metrics. Stay informed about the progress of your project and make data-driven decisions to keep it on track.

By following these five steps and utilizing the Ppt Project Plan Template in ClickUp, you'll be able to effectively plan and manage your projects, ensuring successful outcomes and satisfied stakeholders.

Get Started with ClickUp’s Ppt Project Plan Template

Project managers and team leads can use the ClickUp Ppt Project Plan Template to create visually appealing and informative project plans in PowerPoint.

First, hit "Add Template" to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to create your project plan:

• Use the Doc view to create a comprehensive project plan in PowerPoint, including timelines, milestones, deliverables, and resources
• The Board view will help you visualize and track the progress of each task and milestone
• The List view allows you to see all tasks and their statuses in a simple, organized format
• Customize the custom fields to include additional information such as priority, assigned team member, or estimated effort
• Assign tasks to team members and designate their status as Complete, In Progress, or To Do
• Collaborate with stakeholders to gather input and ensure alignment on project goals and deliverables
• Monitor and analyze tasks to ensure the project stays on track and meets its objectives
• Design Project Plan Template
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Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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How to create a goal-crushing project plan (+ 13 templates)

These project plan templates will prepare you for a smooth project..

If I learned anything from my borderline unhealthy obsession with "The Price is Right," it's that you can't underestimate the power of a good plan. Convinced I was just a hop, skip, and a "Come on down!" away from Showcase Showdown glory, I drafted a meticulous battle plan for how I would crush all the people who think a toaster oven costs the same as a Camry.

Even if the most meticulously laid plans are at the mercy of a capricious host with a skinny microphone, starting with a project plan template lays a foundation of order and direction in a world where the rules are made up and the points don't matter. (Wait, wrong show.)

In this post, I'll show you how the right project plan template can bring that same level of preparedness to your professional projects.

Table of contents:

What is a project plan template?

13 free project plan templates, who uses the project plan template, how to create a project plan in 7 steps, automate your project plan, what is a project plan.

A project plan is a formal document that details how a project will be executed by outlining the purpose, resources, scope, timeline, and deliverables required to complete said project. It guides teams on what the project is supposed to achieve, helps them communicate, keeps track of goals, decisions, and changes, and monitors progress.

The project plan isn't just a roadmap for how to proceed; it's also a vital tool for managing risk, ensuring clarity and transparency, and serving as a communication medium between all stakeholders. It provides a foundation for subsequent detailed planning, such as resource allocation and scheduling, and is essential for maintaining control over the project's progression.

Put simply: imagine trying to whip up a soufflé for the first time without a recipe. You might end up with a deflated mess and egg on your face (possibly literally). A project plan ensures you won't need a towel.

Zapier Interfaces , a no-code app builder, has a simple project plan template that lets you store data, create an interface for users to interact with, and set up workflows to automate the plan.

What does a project plan look like?

A project plan can take various forms, depending on the project's needs and complexity. It might be a comprehensive multi-page document detailing every phase, milestone, and activity or a succinct one-pager for smaller projects. Visual representations like a Gantt chart are often used to depict task sequences and dependencies, highlighting how different tasks interlink and the project's overall workflow.

Who crafts a project plan?

The project manager or a dedicated project planning team is responsible for crafting a project plan. This team must deeply understand the project's objectives, constraints, and the steps required to complete it successfully. Creating a project plan involves a series of strategic decisions, such as defining project phases and milestones, setting up timelines, and breaking the project into bite-size pieces, so the team doesn't choke on ambition.

A project plan template is a pre-formatted document that serves as a starting point for outlining the approach to a project. It typically includes sections for the project scope, objectives, timelines, resource allocation, risk assessment, and communication strategies (unless telepathy is in the budget).

These templates are vital, as they offer a structured framework ensuring consistency and thorough planning. They help avoid overlooking critical elements, streamline the planning process, and increase productivity, all while facilitating clear communication, aligning stakeholders, and setting a clear path to project completion. By using one, you're basically copying off the smart kid in class—you'll hit all the marks without having to think too hard.

Why reinvent the wheel when someone else has already done the heavy lifting for you? In a gracious act of charity, I present to you not one, not two, but 13 free project management templates. (Don't thank me too much—my design team made them.) Feel free to use them as is or, if you're feeling fancy, jazz them up with your own branding and visual elements.

1. Project proposal template

A project proposal template provides a standardized format for outlining a project's objectives, scope, methodology, and resources. Aimed at persuading stakeholders or clients to approve and fund the project, think of this project management plan template as your first date outfit—designed to impress, communicate your best attributes, and get a "yes" to that second date or, in this case, the green light on your project.

2. Project kickoff meeting template

A project kickoff meeting agenda is a guide that outlines the important topics to tackle during an initial meeting with project stakeholders to align goals, expectations, roles, and timelines for a new project. It's your project's pilot episode, where you introduce the cast of characters, set the scene, and tease the drama that'll unfold as your plan comes to life.

3. Project brief template

A project brief template is your project's elevator pitch on paper—a short, snappy document that tells everyone on the elevator (team members and stakeholders) why they should care about what you're doing before they reach their floor.

4. Gantt chart project plan template

A Gantt chart project plan template is a visual tool that outlines a project schedule, showing the start and finish dates of elements within the project and how they relate to each other over time. It's like a time-travel map for your project, visually plotting out your tasks in a way Doc Brown would appreciate.

5. Project communications plan template

A project communications plan template outlines the strategies, methods, frequency, and responsibilities for all communications within a project, ensuring no wires get crossed.

6. Business case template

A business case template is a bit like your project's resume. It highlights the skills (benefits), experience (costs), and special zing (risks and rewards) to convince the big bosses to hire (approve) your project.

7. Risk management project plan template

A risk management project plan template is designed to identify potential risks in a project, analyze their impact, and outline mitigation strategies to ensure project continuity. It's your project's horror movie survival guide, except instead of avoiding chainsaw-wielding maniacs, you're sidestepping budget blowouts and timeline traps.

8. Project activity template

A project activity template is like a chore chart for grown-ups, detailing who's doing what, where, and when—hopefully without the bribery of gold stars and ice cream.

9. Project budget allocation template

A project budget allocation template provides a structured approach to estimate the costs associated with various aspects of a project, helping to manage and distribute financial resources appropriately.

10. Project status report template

A project status report template summarizes a project's progress, risks, and issues, keeping stakeholders informed about its current state. It's basically your project's report card.

11. Resource management project plan template

A resource management project plan template helps plan, allocate, and schedule the resources needed to complete a project.

12. Project monthly monitoring template

A project monthly monitoring template is used to track the project's progression, financial status, and performance metrics systematically every month. It's like a monthly diary entry for your project but with fewer feelings.

13. Project change request template

A project change request template is a formal document that outlines a request for a change in the project, detailing the nature of the change, its impacts, and justification. This is the polite way of saying, "Hey, I know what we agreed on, but I've had a better (or more terrifying) idea, and here's a form filled out in triplicate about why we should do it."

A project planning template and the resulting project plan are used by a bunch of folks involved in the project's lifespan.

Project managers: Armed with a template and a dream, project managers are responsible for creating a clear and comprehensive project plan. They're constantly checking the plan like it's a newborn baby to make sure everything's on track and no one has accidentally dropped the project on its head.

Project team: These are the folks in the trenches who use the plan throughout the project execution phase. It helps them understand their roles, responsibilities, and timelines, providing a clear path to follow.

Subject matter experts: These are the brainiacs you call when you can't figure out how to fit that last puzzle piece. Their expertise helps in creating an accurate and feasible plan.

Stakeholders: These are the people, like clients and executives, who rely on the project plan for progress updates and a glimpse into the future of the project. It's as if they're trying to read tea leaves, discerning the fate of the project from the swirling patterns of tasks and deadlines.

Other departments: Depending on the nature of the project, departments like Finance, Marketing, or HR might also use the project plan template to align their activities with the project's scope and timeline.

The more these groups are involved in the plan creation and execution, the more collaborative and inclusive the project environment is. This effort also increases the likelihood of catching and rectifying any potential issues early in the project lifecycle, like a safety net made of collective brainpower and teamwork.

If you're the sort who likes to prep for a zombie apocalypse with a well-stocked pantry and a blunt object near every door, then you probably know the power of a good project plan. But drafting your own is a different story. These seven steps to banging out a project plan will make you feel like the boss of everything, including the undead.

1. Define the project scope and objectives

The project scope outlines the boundaries and limitations of the project, serving as a guideline to ensure the project doesn't deviate from its intended path. It helps in preventing scope creep, the sneaky goblin that eats your budget and poops out deadline delays.

Well-defined objectives offer a clear vision of what the project aims to achieve. They serve as a motivating factor for the project team, encouraging them to work toward a common goal. It's like gathering a group of first-graders and challenging them to build the world's tallest LEGO tower. Suddenly, their chaotic energy transforms into focused determination.

Additionally, objectives provide a benchmark against which you can measure the project's success. Making objectives as clear as my grandma's moonshine ensures that every decision and action taken aligns with the project's ultimate goals.

2. Identify key stakeholders and team members

Identifying key stakeholders and team members during project initiation is about as crucial as remembering to put on pants before leaving the house. Sure, you could wing it, but you'll likely encounter some uncomfortable situations and potential embarrassment along the way.

Stakeholders, like senior management and investors, have a vested interest in the project, and their input can be invaluable in shaping the project's direction. They provide resources, unique perspectives, and the uncanny ability to spot potential disasters from a mile away.

Team members are the fine folks who will bring your project plan to life, so make sure you know who's who and what they're responsible for. By doing this, you'll foster a sense of ownership and promote a collaborative work environment where everyone understands how their role contributes to the project's success.

3. Develop a work breakdown structure

A work breakdown structure (WBS) is a visual tool that breaks down all the work a project needs into smaller, more manageable parts. It's like that weird quote about eating an elephant. You wouldn't just shove the whole thing in your mouth, right? You'd start with small bites. The WBS is your fork and knife in this elephant-sized project feast.

Starting with the top level representing the overall project goal, each step down the hierarchy gets more detailed. The last level of the WBS is where you'll find measurable, actionable tasks.

4. Create a project timeline

Once all tasks have been created and organized in the WBS, you'll have to start estimating how long each task is going to take. It's a bit like guessing how many jelly beans are in the jar at a carnival, but with more spreadsheets. Assign a time frame to the project and create a schedule, making sure to include a buffer to account for any potential delays and prevent the plan from falling apart.

It's always wise to use a Gantt chart or another form of a project flow chart for time planning. That way, you can spot task dependencies quickly, track progress like a pro, and shuffle things around when the project gremlins inevitably throw a wrench in your plans.

5. Allocate resources and set a budget

Proper allocation of resources—be it human or material—is of the utmost importance in any project. Identifying these resources for each task helps ensure the project runs smoothly and efficiently.

When it comes to human resources, it's about assigning the right people to the right tasks based on their skills and expertise. Think of it as a less romantic, more productivity-focused version of Tinder: swipe right if their skills match the task at hand, swipe left if they think Excel is a brand of gum. Material resources involve physical supplies or equipment required to complete each task. Basically, if it's tangible and you need it to get the job done, put it on the list.

You've got to make sure your financial ducks are in a row, so you're not left scraping the bottom of the piggy bank. This means predicting all the expenses likely to be incurred—from salaries and equipment to software licenses and those pesky overheads. Just imagine a crystal ball, but instead of mysterious smoke, it's filled with receipts, invoices, and the occasional moth flying out of your wallet.

6. Identify risks and communication strategy

In order to effectively manage the project, it's important to identify potential risks and develop a communication strategy. Some challenges or threats that could arise include budget constraints, resource limitations, and unforeseen technical issues. Conducting a risk assessment is like planning a picnic and assuming it'll rain, there will be ants, and at least one seagull attack. Once you've got your list of potential project-ruining catastrophes, come up with a contingency plan to either stop them from happening or deal with them if they do.

You should also determine your communication strategy, whether through emails, seances, yelling across the room, or other means. Decide how often you'll check in and who needs to be in the loop.

7. Review, approve, and monitor

At this stage, all aspects of the project plan are reviewed and scrutinized to ensure that every detail has been considered, including whether Mercury is in retrograde. The approval process involves sign-offs from key stakeholders to ensure everyone is on the same page.

Once your project is up and running, keep those plates spinning with regular check-ins because if one crashes, everyone's going to hear it. If something isn't going according to plan, be ready to whip out your duct tape and make some adjustments.

While the seven steps outlined can set you on the path to a well-structured project plan, leveraging existing software can streamline the process. If Google Docs and Sheets aren't your jam, check to see if an existing app you use (like Notion or Coda ) has a template that might work for you, either built-in or from the community surrounding the app.

And once you've built out your project plan, you can use Zapier to automate workflows and connect your favorite apps. Learn more about how to automate project management , or take a spin at the Big Wheel with one of these pre-built workflows to automate the project plan templates above.

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Zapier is a no-code automation tool that lets you connect your apps into automated workflows, so that every person and every business can move forward at growth speed. Learn more about how it works .

Related reading:

How to automatically create documents from a template

The best project management software for small businesses

21 free Google Sheets templates to boost productivity

How to DIY Google Sheets Kanban boards (or use one of these templates)

21 project management templates to organize any workflow

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Allisa Boulette

Based in New England, Allisa is a content marketer and small business owner who hopes to make the internet a more interesting place than she found it. When she’s not working, you can find her lying very still not doing anything.

• Project management

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