Apr 6, 2021
Try presenting in Teams meetings from PowerPoint
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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.
Presenting in Teams meetings
Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!
How it works
Give the feature a try next time you need to present in a Teams meetings:
- Join a Teams meeting or an ad-hoc Teams call.
- Open your presentation in PowerPoint for Windows.
- Click the Present in Teams button in the top right corner.
Scenarios to try
Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.
As a presenter :
- After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
- Take advantage of features like grid review and slide notes to present more effectively.
As an audience member :
- If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
- Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
- Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).
Requirements
In order to try out the feature, you will need to:
- Have the latest Teams desktop app installed.
- Store the presentation on OneDrive for Business or SharePoint.
- Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
- Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license.
Availability
This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.
We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:
- Inside the app, select the Help button in the top-right corner of the app.
- Respond to this post or tweet at @OfficeInsider .
Learn what other information you should include in your feedback to ensure it’s actionable and reaches the right people. We’re excited to hear from you!
Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!
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How to Present PowerPoint Slides in Microsoft Teams
Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.
A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.
In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.
Method 1: Share Screen
Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:
- A red border appears around your desktop, indicating you're sharing your screen.
- Present your PowerPoint slideshow.
Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.
Method 2: Share PowerPoint Window
If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:
- A red border will appear around your PowerPoint window, indicating you're sharing just that window.
- Launch your slides in slideshow mode and start presenting.
- Open the Microsoft Teams window and click Stop sharing when you're done presenting.
Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.
However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.
Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.
Method 3: Use PowerPoint Live
Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:
- You can easily adjust the font size of your slide notes to make them more readable.
- To navigate between slides, simply click on the corresponding thumbnail.
- You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
- Use the Standout layout to place your camera feed on the slide without the background.
- Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .
Here's how you can use PowerPoint Live to share your presentation:
- When it's your turn to present, click Share .
- When you're done presenting, click Stop sharing in the top toolbar.
The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.
Your Audience's View When Using PowerPoint Live
In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).
This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.
By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.
Deliver a Seamless Presentation Experience in Microsoft Teams
Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.
Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams
How to Share a PowerPoint Presentation on Microsoft Teams
In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.
What is Microsoft Teams?
Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.
Why use Microsoft Teams to Present Your PowerPoint Presentations?
Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.
While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.
How to Present Your PowerPoint slides on Teams
There are two main methods for sharing PPTs on teams. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.
How to Attach and Share Your PowerPoint Slides on Teams
To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.
When sharing a file, you can add a message optionally before hitting Send .
The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.
How to Present Your PowerPoint Slides on Teams
Use the share button in powerpoint.
You can also directly present your slide deck via Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.
Share Screen to Present a PowerPoint Presentation
If you share your screen, this will show the audience whatever is visible on the entire screen on your device.
Share PowerPoint Window to Present Your Slides
If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.
5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams
Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.
1. Translate Slides into a Different Language
This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.
Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.
2. Use Live Captions
Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.
Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .
Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .
3. View Slides in High Contrast
Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:
1. Launch your PowerPoint presentation.
2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .
4. Annotate your Slides in Real Time
Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.
Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.
5. Pop Out the Window
You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.
How to Stop Presenting on Teams
When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.
To turn off screen sharing during a remote meeting, you can click Stop Sharing .
Present in Teams Button in PowerPoint is Missing. How to Fix it?
Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .
Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.
5 Tips to Make your Presentation a Success on Microsoft Teams
Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.
1. Check Your Audio and Video Settings
One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.
2. Make Sure Your Slides are Clear and Concise
Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.
3. Use Animations and Transitions Sparingly
Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams.
4. Keep Your Slides on Topic
One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.
5. Use Team Members’ Names Sparingly to Call Out Specific Points
Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.
Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams
Someone has already set up Teams for your organization’s error
If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:
“Someone has already set up Teams for your organization.”
If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.
We’re sorry–we’ve run into an issue error.
Another prevalent issue is when the following error message appears:
“We’re sorry–we’ve run into an issue.”
This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.
Final Words
Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.
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Engaging new presentation features in Microsoft Teams
March 02, 2021.
By Microsoft Education Team
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Keeping students focused on learning can start with an engaging presentation. Today, we’re kicking off Microsoft Ignite, an annual event held virtually this year, with some exciting new Microsoft Teams features to help presenters deliver impactful presentations and provide meeting participants with dynamic experiences to keep them engaged.
Dynamic view intelligently and dynamically arranges the contents and participants in your meeting for a better viewing experience. In addition, the participant gallery automatically adjusts when the meeting window is resized.
The new Presenter mode empowers presenters to customize how their video feed and content appears for the audience. Our first mode, Standout , shows the speaker’s video feed in front of the shared content. Next, Reporter mode will show content as a visual aid above the speaker’s shoulder just like during a news segment. Third, Side-by-side mode will show the presenter’s video feed alongside their content as they present.
Educators will have the ability to disable video for students, either for individual students or for the entire class. This will help protect synchronous classes from unwanted disruptions and help keep students focused.
Educators will have the new option to download Attendance Reports after a class meeting is over in the meeting chat and channel thread. Only the meeting organizer has access to the Attendance Report, which will cover Join Time and Leave Time, Email Addresses, along with the class Duration so educators can more easily track student attendance and engagement.
Learn more about all these awesome new capabilities coming soon to Teams and if you’re not already using Teams, sign up for free to get started today.
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How to View Notes in PowerPoint While Presenting on Teams
Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.
Table of Contents
Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams
Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.
Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.
The Benefits of Viewing Notes While Presenting on Teams
There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.
How to Prepare Your PowerPoint Slides for Presenting on Teams
Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.
Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams
Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.
Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.
Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.
You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.
To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.
If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.
Once done with the presentation, press the “Esc” key to exit the presentation mode.
Tips for Using the Presenter View in PowerPoint on Teams
There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.
Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams
Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.
Best Practices for Using Presenter View in PowerPoint While Presenting on Teams
To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.
Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams
There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.
How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams
The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.
Maximizing Your Presentation Impact with Notes and Annotations on Teams
One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.
Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?
When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.
How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams
Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.
Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams
Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.
Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams
When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.
Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.
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Microsoft Teams to bring an improved presenter window when screen sharing
published on February 22, 2024
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- Microsoft Teams improves the presenter experience with an enhanced screen-sharing window.
- See up to 4 participants, identify active speakers, and raise your hands.
- Get content previews and centralized meeting notifications.
- Available in general availability for desktop and Mac in April 2024.
Microsoft Teams , also adding Apple AirPods functionality , is rolling out a new feature to improve the presenter experience during screen sharing. Starting in April 2024 , presenters will benefit from an enhanced presenter window that offers better visibility and awareness of meeting participants and activities.
Here’s what’s new:
- See up to four meeting participants: The presenter window will now display video and audio feeds of four active participants , helping them stay connected with the audience.
- Identify active speakers and raised hands: Easily recognize who’s speaking and who has raised their hand to participate, allowing for smoother interaction and engagement.
- Content preview at a glance: Get a real-time preview of the shared content within the presenter window, ensuring seamless presentation flow.
- Centralized meeting notifications: Important meeting updates like chat messages and mentions will appear prominently in the center of the window, enhancing overall awareness.
This update empowers presenters to confidently manage their presentations while staying in tune with their audience.
The update, identified with Feature ID 383653 , has been added to the roadmap as of February 22, 2024, and is expected to start rolling out in April 2024 . It will be available across various platforms, including Mac and Desktop , and cloud instances such as GCC, Worldwide (Standard Multi-Tenant), GCC High, and DoD. The release phases include General Availability and Targeted Release.
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Teams Personal - Mac camera not working when presenting
The camera on my Mac does not work when I present on Teams on the web. It is a personal account. The camera works but the moment that I start to share a presentation the camera turns off. I have checked the Privacy settings and they all work
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- Independent Advisor
Hello Dirk, My name is EngineTyme, an Independent Advisor and a Microsoft user like you and I would be glad to help you. I apologize for the inconvenience you are facing with your Mac camera during Teams presentations. Let’s troubleshoot this issue together. Here are some steps you can take to resolve it: 1. Check App Permissions: Ensure that Microsoft Teams has the necessary permissions to access your camera. Open the Settings app on your Mac. Select Privacy & Security > Camera. Make sure the Microsoft Teams (work or school or personal) toggle is turned on. If it’s already on, try turning it off and then back on. Close all apps and restart your device. 2. Update Drivers: Sometimes outdated drivers can cause camera issues. If you’re using an external webcam, check if there are any updated drivers available for it. For built-in Mac cameras, ensure that your Mac OS is up to date. 3. Restart Your Mac: Sometimes a simple restart can resolve camera-related issues. “Give back to the Community. Help the next person who has this issue by indicating if this reply solved your problem. Click Yes or No below. “ Please let me know if you have any questions or concern. Best regards, EngineTyme.
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Get started with Microsoft Copilot with Graph-grounded chat in Microsoft Teams
Copilot works alongside you to bring together data from your documents, presentations, email, calendar, notes, and contacts in Microsoft Teams. Find and use info that's buried in documents or lost in conversations, and get things done in whole new ways using the power of AI.
Go to Apps on the left side of Teams.
In the search bar, type "Copilot".
Locate M356 Chat and select Add . This will add Copilot as a chat in your Teams chat list.
Select Chat on the left side of Teams and find the M365 Chat that was just added.
In the Copilot chat, type your prompt. For example, "Summarize my recent unread messages from [a person]."
Select Send .
Once Copilot generates a response, select the sources to understand how the response was cited. AI-generated content may be incorrect, so sources are provided for your review when possible.
Tip: If you don’t know where to start or don’t have a task in mind, try out one of the suggested ideas under Summarize , Create , or Ask .
Here are some suggestions for prompts you might want to try. Copy them or modify them to suit your needs.
What happened in my last meeting?
Catch up on unread chats.
Draft a message that OKRs are due next week.
Tell my team how we updated the product strategy.
Summarize the chats, emails, and documents about the [a customer] escalation that happened last night.
What is the next milestone on [a project]. Are there any risks? Help me brainstorm a list of some potential mitigations.
Write a planning overview in the style of [a file] that contains the timeline from [a different file] and incorporates the project list in the email from [a person].
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If you're in PowerPoint for the web, select Present > Present in Teams. Your slides will appear in the Teams meeting, with your Notes next to them. Navigate through the slides You have several tools to use while you present your slides. Use the navigation arrows to go forward and backward. Use the thumbnail strip to jump ahead or backwards.
On the sharing toolbar, select Give control. Note: As soon as you Share, the tool bar to Give control will pop up. Select the name of the person you want to give control to. Teams sends a notification to that person to let them know you're sharing control.
If you're in PowerPoint for the web, select Present > Present in Teams. Your slides will appear in the Teams meeting, with your Notes next to them. Navigate through the slides You have several tools to use while you present your slides. Use the navigation arrows to go forward and backward. Use the thumbnail strip to jump ahead or backwards.
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Open your presentation in PowerPoint for Windows. Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below. button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don't feel like you're missing out on the discussion).
Use a presenter mode After your meeting starts, at the upper-right corner of Teams, select Share content to see meeting presenter modes and other options. Meeting presenter modes and options Under Presenter mode, choose the mode that you want. Also, be sure that your camera is turned on.
In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons. Method 1: Share Screen
To get started, simply launch a Teams meeting. Then, instead of opening a PowerPoint deck and sharing your screen, unlock the benefits of PowerPoint Live by picking a file under the PowerPoint Live section of the new and improved Share content in Teams. (Note: this new and improved Share content experience is coming soon).
Claim offer In this step-by-step tutorial you will learn 5 presentation tips for Microsoft Teams that will make you a more confident presenter at your next virtual meeti...
In Teams, select Join to join the event as a presenter. From outside of Teams, select the join link to open the live event in Teams. As a presenter, you share many of the basic capabilities of a producer, but you don't have as much control over the video feeds or the live event itself.
You can use a presentation remote to advance through your slides or use the arrow keys. Because the slides take up the whole screen, you can't see the Teams controls so you may miss any chat or questions from the audience.
Learn how to present in Microsoft Teams with Dynamic View and Presenter Mode. These new Features in Teams 2021 help make more engaging Teams presentations. Presenter modes in Teams...
Share PowerPoint Window to Present Your Slides. If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share. Share a Presentation on Microsoft Teams.
English Microsoft Teams allows users to share their screen but it's also a great online presentation tool. You can use it with apps like Whiteboard or Freehand. Microsoft Teams also allows users to present a PowerPoint presentation. It has built-in tools that allow a presenter to move through slides and view notes alongside them.
If you're in PowerPoint for the web, select Present > Present in Teams. Your slides will appear in the Teams meeting, with your Notes next to them. Navigate through the slides You have several tools to use while you present your slides. Use the navigation arrows to go forward and backward. Use the thumbnail strip to jump ahead or backwards.
Turn on Meeting Coach Share your PowerPoint deck. For instructions on how to start sharing, read Share PowerPoint slides in a Teams meeting. Beneath the current slide, select Meeting Coach. Near the top of the screen, you'll see suggestions for improving your delivery. Types of feedback Meeting Coach provides feedback in the following areas:
Here are 5 tips to get the most out of your presentations in Microsoft Teams. 1. Presenter View on. We all love to take a peek at our notes from time to time and doing so on a Teams meeting is ...
The new Presenter mode empowers presenters to customize how their video feed and content appears for the audience. Our first mode, Standout, shows the speaker's video feed in front of the shared content. Next, Reporter mode will show content as a visual aid above the speaker's shoulder just like during a news segment.
To switch to full-screen mode while in presenter view, press the "F5" key. To return to presenter view, press the "Esc" key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides. Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams
Custom Streaming and Powerpoint Live. Hi, I'm trying to use Teams to stream our meetings to YouTube and would love to be able to do that to include Powerpoint presentations using Powerpoint Live. I've found that if we share a screen, the content is shown on the YouTube stream, but if a user presents through Powerpoint Live - the content never ...
Key notes. Microsoft Teams improves the presenter experience with an enhanced screen-sharing window. See up to 4 participants, identify active speakers, and raise your hands. Get content previews and centralized meeting notifications. Available in general availability for desktop and Mac in April 2024. Microsoft Teams, also adding Apple AirPods ...
Replied on February 15, 2022. Report abuse. Hi elifDG, Welcome to the Microsoft Community forums! Please kindly refer to the replies on this forum thread: Is it possible to share screen on Microsoft Teams and still be able to see chat and participants' cameras? Hope this helps. Regards, Mr. Trust_A. Volunteer Moderator.
I apologize for the inconvenience you are facing with your Mac camera during Teams presentations. Let's troubleshoot this issue together. Here are some steps you can take to resolve it: 1. Check App Permissions: Ensure that Microsoft Teams has the necessary permissions to access your camera. Open the Settings app on your Mac.
Copilot works alongside you to bring together data from your documents, presentations, email, calendar, notes, and contacts in Microsoft Teams. Find and use info that's buried in documents or lost in conversations, and get things done in whole new ways using the power of AI. Go to Apps on the left side of Teams.
• Workplace Templates allow you to stay on brand. From business plans, to pitch decks, training manuals, and status trackers, anyone can create a polished presentation. • Talking Presentations empowers remote-friendly presentations. Now teams can record a presenter video that accompanies each slide and helps land every point, every time.