description of administrative assistant education

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Education Administrative Assistant Job Description

Education administrative assistant duties & responsibilities.

To write an effective education administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included education administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Education Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Education Administrative Assistant

List any licenses or certifications required by the position: AMP

Education for Education Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the education administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Education, Associates, Communication, Business, Management, Faculty, Administrative Assistant, Technical, The College, Business/Administration

Skills for Education Administrative Assistant

Desired skills for education administrative assistant include:

Desired experience for education administrative assistant includes:

Education Administrative Assistant Examples

Microsoft Word (.docx) .DOCX
PDF Document (.pdf) .PDF
Image File (.png) .PNG
Manage day-to-day administrative duties such as phone coverage and office organization
Design PowerPoint presentations as needed for Education conferences and meetings
Manage video and photo shoot logistics including but not limited to budget, securing talent, scheduling, catering, transportation and travel
Manage Education curriculum library and fulfillment of market requests
Coordinate production of all Education print materials for seasonal Global Education Conferences and meetings
Manage visual library for Education team
Proofreading/editing of education materials as needed
Maintain the Field Department’s main email account
Be an active member of the First and Second Year Placement Teams and work with faculty and
Work with trainers to prepare materials and provided support at all Evidence Based Practice and
Computer skills--Excel, Word, PowerPoint, Outlook, and EPIC Admin Site
Works independently, perceptively, with initiative and patience
Ability to work well with wide variety of people
Dependable, tactful service orientation
Able to evaluate situations and decide on appropriate course of action
Solid proficiency in Adobe InDesign with working knowledge of basic Graphic Design is desirable
Maintaining education calendars
Transcribing notes
Once administrative duties are mastered, will assign additional projects to help grow and develop skills
Maintain VP calendar and meeting schedule
Meeting planning, organizing speakers and associated materials
Logistical planning and execution
Draft and final agenda preparation
Note taking
Coordinate and assist with organizing special projects and/or events between departments and/or outside parties
Coordinating attendance lists
Strong Microsoft PowerPoint skills a must
Design proficiency and working knowledge of Adobe InDesign and Photoshop a plus
A minimum of a High School diploma with at least 5 years of administrative or related experience is required
Experience in a sales and marketing environment, supporting multiple marketers, is desired
Experience with MS Office (Outlook, Word, Excel and PowerPoint) is required
Familiarity with the following systems – Workday, Ariba, SharePoint, Concur, and Our Source is preferred
Preparing correspondence and reports
Providing travel, logistical and expense reporting support for vice president and program staff as directed
Maintaining vice president, senior staff and program-wide calendars, overseeing complex and confidential meeting requirements
Assist with monitoring and forecasting of operating resources
Interact with company employees at all organizational levels to gather and disseminate information
Establish and maintain professional working relationships with senior managers and their teams
Understand department and organizational structure, operations, policies and procedures with the ability to facilitate response to staff questions and/or communicate information
Manage and distribute program marketing materials
Assist Continuing Ed Administrative Assistant & Workforce Development Program Assistant
Greet & assist Continuing Education customers
Proficient computer skills of PC, Mac, and Microsoft Office applications
Excellent verbal and written communication skills are required to properly draft and edit memorandums, e-mail correspondence, agendas and presentations and interface with marketing leaders
This position requires organizational skills, exemplary customer service skills, the ability to handle multiple tasks and priorities simultaneously, and the ability to work in a fast paced environment with independence and minimal supervision
Proficient in numerous Microsoft office tools, including Access, Excel, Publisher, Word, and Power Point
Excel in performing multiple projects simultaneously while re-prioritizing them, as necessary
Outstanding MS Office skills, especially Excel, mail merge, ADOBE fillable pdfs, and web work/social media
HR functions include Processing Payroll, Employee files ,WC claims, Safety Training Compliance,Recruiting , New Hire paper work , attending and hosting Career Job fairs
Emergency building support
Be responsible for the coordination and maintenance of the day to day administrative and clerical operations of the quality & education teams
Attends meetings and records minutes
Researches and prepares a variety of reports
Designs and prepares marketing and promotional materials
Maintains website and social media accounts
Enters information into computerized databases
Maintains a variety of files and records
Assists in the coordination of conferences, programs and special events
Comfortable learning/using technology – for example, video cameras, burning DVDs, setting up and trouble-shooting desktops and laptops, setting up Skype, Blackboard courseware, and Survey Monkey
Ability to work independently and anticipate the needs of the vice president those of the organization, and either take steps to address directly or bring those needs to the attention of appropriate individuals
Ability to handle confidential and sensitive issues with maturity and professionalism
Excellent knowledge of the operation of office equipment, personal computers and communication systems
Work requires broad and comprehensive experience, skills and a thorough knowledge of organizational policies and practices
Knowledge of Microsoft Office software programs, copy machines/printers, scanners & phone etiquette
Maintains faculty files
Receives and processes all material related to faculty Promotion & Tenure
Oversees adjunct faculty hiring
Provides Clerical support for the Dean
Oversees schedule of classes & bulletin revisions
Processes travel requests/reimbursements
Takes minutes at faculty, School Council and other meetings
Supports the planning of School of Education special events
Receive and route incoming calls to the school generally
Enter general information into school database
Must be highly dependable and reliable
Ability to complete tasks in a timely manner with attention to detail
Willingness to learn & accept college procedures and work as a team
Good phone & one-on-one customer relations skills
Some knowledge of Banner helpful
Some knowledge of Banner helpful but not required

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Administrative Assistant Job Description [Updated for 2024]

In the modern corporate world, the importance of administrative assistants has never been more pronounced.

As businesses grow, the need for efficient, organised individuals who can manage and streamline administrative tasks escalates.

So, let’s take a closer look: What’s truly expected from an administrative assistant?

Whether you are:

A job seeker trying to understand the core responsibilities of this role,
A hiring manager looking to define the ideal candidate,
Or simply curious about the inner workings of administrative roles,

You’ve come to the right place.

Today, we present a customizable administrative assistant job description template, designed for easy posting on job boards or career sites.

Let’s delve right into it.

Administrative Assistant Duties and Responsibilities

Administrative Assistants play an essential role in managing the day-to-day operations in offices.

They provide support to managers and employees, assist in daily office needs, and manage the company’s general administrative activities.

The duties and responsibilities of an Administrative Assistant can include:

Answering and directing phone calls to relevant staff
Scheduling meetings and appointments
Taking notes and minutes in meetings
Ordering and taking stock of office supplies
Being a point of contact for a range of staff and external stakeholders
Preparing documents for meetings and business trips
Processing and directing mail and incoming packages or deliveries
Greeting and directing visitors and new staff to the organization
Writing and issuing emails to teams and departments on behalf of teams or senior staff
Researching and booking travel arrangements for staff members
Updating and maintaining office policies and procedures
Organizing and maintaining the office filing system

Administrative Assistant Job Description Template

We are seeking a dedicated and proactive Administrative Assistant to join our team.

The Administrative Assistant’s responsibilities include handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, scheduling appointments, and generally being a helpful and positive presence in the workplace.

Our ideal candidate is self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

This is an excellent opportunity to contribute to a growing company.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Provide general support to visitors
Act as the point of contact for internal and external clients

Qualifications

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Health insurance
Dental insurance
Paid time off
Professional development opportunities

Additional Information

Job Title: Administrative Assistant
Work Environment: Office setting with options for remote work. Occasional travel may be required for team meetings or company events.
Reporting Structure: Reports to the Office Manager or Administrative Manager.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $30,000 minimum to $50,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does an Administrative Assistant Do?

Administrative Assistants are integral parts of an organization, often serving as the backbone of an office’s daily operations.

They work across industries and can be found in both small businesses and large corporations.

Their role often involves managing and distributing information within an office, which includes answering phones, taking memos, maintaining files, and sending emails.

They may also be responsible for organizing and scheduling appointments, planning and scheduling meetings, conferences, and travel.

Administrative Assistants are often the first point of contact for clients and customers, so they need to have strong customer service skills.

They also liaise with internal departments, helping to coordinate efforts and communicate relevant information.

In some cases, Administrative Assistants may also be tasked with maintaining office supplies, managing budgets, and preparing reports or presentations.

They may also assist with human resources duties, such as processing payroll or handling employee records.

Overall, an Administrative Assistant’s role is to ensure that the office operates smoothly and efficiently.

Their broad range of responsibilities requires excellent organizational skills, attention to detail, and the ability to multitask.

Administrative Assistant Qualifications and Skills

An Administrative Assistant should have a variety of technical skills, soft skills, and industry knowledge to manage office tasks effectively, such as:

Excellent organizational skills to manage multiple tasks, deadlines, and priorities effectively and efficiently.
Strong communication skills to interact with colleagues, managers, and clients, both verbally and in writing. This includes drafting emails, answering phone calls, and being the point of contact for the office.
Proficiency in using office software like MS Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides), and Email Platforms (Outlook, Gmail), as well as other administrative tools.
Ability to provide excellent customer service, including handling inquiries and complaints, scheduling appointments, and greeting visitors.
Attention to detail and problem-solving skills to identify and correct errors and inconsistencies in documents, reports, and correspondence.
Ability to work as part of a team, demonstrating strong interpersonal skills and the capacity to deal with different personalities and scenarios.
Time management skills to complete tasks on schedule and efficiently manage the daily office operations.

Administrative Assistant Experience Requirements

Administrative Assistants typically need to have 1 to 2 years of experience in a clerical or administrative role.

This experience can be gained through internships, part-time roles, or entry-level positions in fields such as customer service or office administration.

The role often requires a good understanding of office management systems, procedures, and proficiency in software such as Microsoft Office.

Hence, experience with these systems and software is often sought after.

Applicants with more than 3 years of experience may have developed advanced administrative skills such as managing schedules, preparing reports, and maintaining databases.

They might also have experience with more complex tasks like conducting research and managing projects.

For those with 5 years of experience or more, the expectation is often that they have supervisory experience and can handle responsibilities such as training new staff, overseeing office operations, and handling high-level administrative tasks.

At this level, the ability to handle sensitive information confidentially is often a requirement.

Experience in specific industries might also be required or preferred, as industry knowledge can help an Administrative Assistant better support the needs of the team and organization.

Administrative Assistant Education and Training Requirements

Administrative Assistants typically require a high school diploma or equivalent education.

Many employers however, prefer candidates with an associate’s or bachelor’s degree in business administration or a related field.

In addition to basic academic qualifications, Administrative Assistants should have proficiency in key computer applications like Microsoft Office Suite (Word, Excel, PowerPoint), data management software, and email systems.

They also need to possess strong communication skills, both verbal and written, as they interact with staff, management and clients on a daily basis.

Certain specialized roles may require knowledge of specific software or industry-specific knowledge, for example, legal or medical administrative assistants.

Though not always required, certification programs such as Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) can help demonstrate proficiency in the field and enhance job prospects.

Continuous on-the-job training is also essential for Administrative Assistants to stay updated with the latest office technologies and procedures.

Soft skills like organization, attention to detail, and problem-solving are also vital in this role.

Administrative Assistant Salary Expectations

An Administrative Assistant can expect to make an average of $37,849 (USD) per year.

The actual salary may vary depending on factors such as years of experience, qualifications, the industry in which they work, and the geographical location.

Administrative Assistant Job Description FAQs

What skills does an administrative assistant need.

An administrative assistant should possess excellent organizational skills to manage multiple tasks and prioritize their duties efficiently.

Strong communication skills are also vital as they interact with various staff members and external parties.

Proficiency in office software, such as Microsoft Office, is essential for creating and managing documents, spreadsheets, and presentations.

Attention to detail, problem-solving abilities, and time management skills are also crucial for this role.

Do administrative assistants need a degree?

While a degree is not a strict requirement for administrative assistants, some employers prefer candidates with an associate’s or bachelor’s degree in business administration or a related field.

However, many administrative assistants start their careers with a high school diploma and gain experience on the job.

Professional certification, such as the Certified Administrative Professional (CAP) credential, can also be beneficial.

What should you look for in an administrative assistant resume?

Look for previous experience in an administrative role, familiarity with office software and procedures, and strong organizational and communication skills.

The resume should demonstrate the candidate’s ability to multitask and prioritize tasks, solve problems, and work effectively within a team.

Certifications, such as the Certified Administrative Professional credential, can also be a plus.

What qualities make a good administrative assistant?

A good administrative assistant is highly organized and detail-oriented, with the ability to manage multiple tasks simultaneously.

They are excellent communicators, both in writing and verbally, and are adept at problem-solving.

They must also have a strong sense of discretion, as they often handle sensitive information.

Furthermore, they should be able to work well under pressure and adapt to changing situations.

Is it challenging to hire administrative assistants?

Hiring administrative assistants can be challenging due to the broad range of skills required for the role.

It can be difficult to find candidates who possess the necessary organizational, communication, and technical skills, along with the ability to adapt to a constantly changing environment.

Additionally, finding an administrative assistant who fits well within your company culture can also pose a challenge.

And there we have it.

Today, we’ve given you a closer look into the bustling world of an administrative assistant.

And guess what?

It’s not just about managing schedules and files.

It’s about building the foundation of an efficient office, one task at a time.

With our top-notch administrative assistant job description template and real-world examples, you’re ready to step forward.

But why end your journey here?

Explore further with our job description generator . It’s your guide to creating precise job listings or refining your resume to a tee.

Every task you complete contributes to the larger organization.

Let’s shape that future. Together.

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The Editorial Team at InterviewGuy.com is composed of certified interview coaches, seasoned HR professionals, and industry insiders. With decades of collective expertise and access to an unparalleled database of interview questions, we are dedicated to empowering job seekers. Our content meets real-time industry demands, ensuring readers receive timely, accurate, and actionable advice. We value our readers' insights and encourage feedback, corrections, and questions to maintain the highest level of accuracy and relevance.

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Administrative Assistant Job Description: All Key Roles & Duties (Update)

7 min read · Updated on April 17, 2024

Use this Administrative Assistant job description to customize your resume

Administrative Assistants are often the unsung heroes of organized and efficient office environments.

Not only do you have to understand operational processes, but you also have responsibilities for helping everyone get along. From fielding questions from staff members and internal stakeholders to clients and business partners, your communication skills have to be off the chart! All of that says nothing about your tech skills, bookkeeping acumen, and problem-solving abilities.

It can be hard to incorporate everything you know how to do into a resume to land an interview. You have to get keywords and phrases from an administrative assistant job description.

By reviewing administrative assistant job description examples, you will be able to identify the technical and soft skills , credentials, and work experience that matter most to employers in your target field.

How to read an administrative assistant job description

Each part of the administrative assistant job description will give you a different set of details. Some companies will use a template, and some will write their administrative job description from scratch, but, for the most part, you can bet on the job descriptions having these sections:

A title: This will likely be the title you'll hold within their organization. It can simply state “Administrative Assistant” or “Executive Administrative Assistant” or be more complex like “HS&E Administrative Assistant.”

An introduction: This is usually a paragraph that talks a bit about the company and what its plans are for the future.

Job summary: While you won't always see a job summary , it would be a short blurb about the position and key responsibilities. Pay attention to job summaries because the duties listed here will be the most important things the company is looking for.

Job responsibilities: A bulleted list of things the company needs its next Administrative Assistant to do every day.

Qualifications: Here is where you'll find out how much education they want you to have and a list of critical soft skills . Don't overlook the importance of these soft skills, as they can be THE THING that helps you land an interview.

Working conditions: While many administrative assistant job descriptions will end with the qualifications section, some will include details about whether the role is full-time or part-time, plus other details about what to expect at the company.

Call to action: Usually just a simple line that tells you how to apply, either on the company's website or by emailing your resume to a person.

It's important to note that these sections may or may not be labeled. Let's take a look at an administrative assistant job description.

Administrative assistant job description:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Administrative assistant responsibilities:

Answer and direct phone calls

Organize and schedule appointments and meetings

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Research and create presentations

Generate reports

Handle multiple projects

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Organize travel arrangements for senior managers

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels, etc.

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone, or face-to-face inquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort, and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Oversee and supervise the work of junior staff

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Provide polite and professional communication

Implement clerical duties and administrative processes

Conduct data entry

Confirm restaurant reservations for senior staff

A well-crafted resume skills section highlighting your relevant skills for an administrative assistant position will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Use the administrative assistant's top skills and proficiencies below to help you effectively write your resume.

Administrative assistant qualifications:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multitask and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 7 years of experience in the field or in a related area

High school diploma or equivalent; college degree preferred

Administrative assistant skills & proficiencies:

Reporting Skills

Administrative Writing Skills

Proficiency in Microsoft Office

Professionalism

Problem-Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Attention to Detail

Telephone Skills

Discretion and Judgment

Resourcefulness

Anticipates Needs

Emotional Intelligence

Flexibility

Editing and Proofreading

Microsoft Office Skills

Typing Skills

Tailor your resume

As you go through the administrative assistant job description, be sure to take note of how the company has written the skills and keywords. You'll want to use this exact language on your resume to help get past the ATS. On top of that, once you get past the ATS, the hiring manager will want to see that you've paid attention to what they need. So, by tailoring – or customizing – your resume to the specific job, you'll increase your chances of winning an interview.

Resume case study

Not sure how to incorporate all of this into your resume? See how we helped this executive assistant revamp her resume . By formatting the resume to include a strong qualifications summary at the beginning that highlights the skills called for in the job description, this admin assistant professional will stand out to hiring managers from the beginning.

Job descriptions are your friend

Applying for a new job doesn't have to be a chore. If you leverage the details in the administrative assistant job description to collect skills and keywords to write your resume, you'll win the day.

Want to double-check that you have all the right Administrative Assistant skills and keywords in your resume? Upload it for a free review from a resume-writing expert.

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Administrative Assistant

Job summary:.

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities:

May direct the work of clerical employees in lower job classifications.
May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses and the use of petty cash.
Performs other related duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.

Education and Experience:

Associates degree required; Bachelors degree in related field preferred.
Three to five years of experience in an administrative role.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

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Administrative Assistant Job Description

View the administrative assistant job description for details and information about this position. Submit your resume for a quick and easy apply!

What is an Administrative Assistant?

An Administrative Assistant is responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities.

The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. This role generally reports to a supervisor or manager.

Education Requirements

High school diploma or equivalent
0-2 years of experience in the field or in a related area

Administrative Assistant Essential Skills

Attention to detail
Excellent communication skills
Organizational skills

Administrative Assistant Roles & Responsibilities

Aid management with administrative tasks such as tracking and compiling information of interest
May handle confidential information
Create and maintain filing systems, both electronic and physical
Manage accounts and perform bookkeeping

Day-to-Day Duties

Prepare various reports detailing the administrative information handled by the position
Review and answer correspondence
Coordinate travel for department or individuals
Answer phones and greet visitors
Schedule appointments and maintain calendars
Prepare communications, such as memos, emails, invoices, reports and other correspondence

View current opportunities available for Administrative Assistants >

CAREER PATHWAYS

Looking for the perfect job? Explore our Career Guides!

How to Become an Administrative Assistant

By Ajoke Aminu

Published: March 4, 2024

Do you know how to juggle multiple priorities while keeping your cool? Are you a multitasking expert who thrives in fast-paced environments? A career as an administrative assistant might just be the perfect career path for you. This comprehensive guide provides all you need to know about a job as an administrative assistant – from the prerequisites required to jumpstart and excel in the role to the best tips and tricks for succeeding once you land the job.

Career Summary

Administrative assistant salary.

Administrative assistants typically earn a median (2021) annual wage of around $39,680 , as reported by the U.S. Bureau of Labor Statistics .

Entry Salary (US$30k)
Median Salary (US$40k)
Executive Salary (US$60k)

In 2020, the average annual wage for those working in the U.S. was close to US$69,000 meaning that an Administrative Assistant’s wage is generally lower than the national average.

What does an Administrative Assistant do?

An administrative assistant is a valuable team member who supports businesses and organizations by managing day-to-day tasks.

Working as an administrative assistant requires a wide variety of skills, including time management, communication, and organizational skills. Other skills required of an administrative assistant are:

Attention to Detail
Problem-Solving
Multitasking
Prioritization
Confidentiality

Administrative Assistant Career Progression

Here is a highlight of administrative assistant roles and general progression:

Entry-Level Administrative Assistant : As an Administrative Assistant, your daily tasks may include answering phone calls, scheduling appointments, and organizing paperwork. You will be a crucial member of any team and play a key role in ensuring the smooth operation of the office.
Junior Administrative Assistant : As a Junior Administrative Assistant, you will be expected to take on more responsibility and demonstrate a higher level of organizational skills. You may be asked to assist with project management tasks, such as coordinating meetings and creating presentations.
Senior Administrative Assistant : They have a higher level of expertise and are responsible for more complex tasks. These can include handling confidential information, supporting high-level executives, managing budgets, supervising junior staff, and playing a crucial role in decision-making processes.
Executive Assistant : Executive Assistants provide a variety of support to executives, including but not limited to working on strategic initiatives, analyzing trends and data, preparing reports, and taking charge of administrative duties. They are expected to have experience in managing a wide range of tasks while providing prompt and accurate service to their superiors.

Administrative Assistant Career Progression

You’re the boss’s right-hand person and first contact for the company and organization.
You get to know the ins and outs of the business.
You develop strong relationships with co-workers.
You have a lot of autonomy in your job, meaning you are able to complete your work without a lot of supervision.
You can learn new skills on the job.
It can be a stressful job due to constant deadlines and high expectations from superiors.
The hours can be long, especially for executive assistants managing senior-level executives.
Your work may be underappreciated, as many administrative tasks are not visible to the rest of the organization.
You may have to deal with difficult clients or customers on a daily basis.

Some popular specialties in the administrative assistant career path include:

Legal Administrative Assistant
Medical Administrative Assistant
Executive Administrative Assistant
Virtual Administrative Assistant
Project Administrative Assistant
Human Resources Administrative Assistant
Financial Administrative Assistant
Government Administrative Assistant
Education Administrative Assistant
Nonprofit Administrative Assistant

How to become an Administrative Assistant

As they say, “education is key,” so let’s unlock its importance as an element in your journey to becoming an administrative assistant. A high school diploma or GED may be sufficient to qualify for an administrative assistant position, depending on the type of job you are looking for.

However, to stand out among other applicants, many employers prefer an administrative assistant certification from a relevant program or college course. It shows that you are dedicated to providing quality service and skill sets in the workplace.

Let’s answer some of the key questions about getting an administrative assistant education:

Do I need a degree to become an Administrative Assistant?

You might wonder if you need a degree to make a big splash as a new administrative assistant in the job market. Attention to detail, multitasking, and proficiency in Microsoft Office are just a few of the many administrative assistant skills. But do you need a degree to get your foot in the door? The short answer is no!

Nevertheless, a degree in business administration will certainly get you in the door. If you see that a degree is preferred, don’t despair! Most employers prefer dedicated candidates and if it’s one thing that shows your commitment, it’s learning. As you start trying to land your dream job, consider the qualifications that will set you apart.

Why is it important to get a degree in Business Administration?

Getting the degree hones your organizational and communication skills and demonstrates your commitment and competency in the field to employers.

In a world where the job market is fiercely competitive, having the right training can give you an edge over other candidates. Whether it’s a high school diploma, associate degree, or bachelor’s degree, obtaining either or all three can be one of the best decisions you make for your future. From communication and organization to technology and problem-solving, a degree in Business Administration can help you develop the essential skills needed to become a successful administrative assistant in any industry.

Essentially, the role of an administrative assistant is multifaceted and requires a variety of specialized skills. So, not only will getting a degree broaden your understanding of the field, but it can also lead to higher earning potential and career advancement.

While there are universities that are well-known for their business programs, they also offer courses or concentrations in areas related to office administration or executive assistance. It’s important to research specific programs and courses within these institutions to find the ones that align with your career goals in administrative assisting.

Additionally, consider factors such as location, reputation, faculty expertise, and opportunities for internships or practical experience when choosing a university.

Some associate degrees that can help you land an administrative assistant interview or role include:

Business Administration
Business Law
Business Management
Human Resources
Office Management.

So, why wait? Invest in your future as an administrative assistant by obtaining a degree and unlocking a world of opportunities and success.

How long does it take to get a degree in Business Administration?

Generally, obtaining a certificate or an associate’s degree in Business Administration can take a few months to a couple of years. This degree can be obtained by finishing 15 credits per semester within a duration of eight semesters over four years .

Furthermore, the timeline for achieving proficiency in administrative assistant skills may vary depending on several factors, including one’s educational enrollment status (full-time or part-time) and the existence of transfer credits. However, it is essential to emphasize that individuals with the appropriate administrative assistant skills and a determined attitude can effectively establish themselves as indispensable assets in any office.

How much does it cost to study Business Administration at university?

A university degree is not an absolute prerequisite for entering this profession. Nevertheless, undertaking courses or pursuing a degree can equip you with valuable administrative assistant skills and knowledge to greatly enhance your performance in this role. Now, you might be wondering about the financial investment in studying administrative assistant programs at a university.

Prices can vary depending on the institution and program, but the average cost ranges from USD$35,000 to USD$76,000 . It is essential to note that while a formal education is advantageous, it is not the sole means of acquiring administrative assistant certification.

Many professionals opt for more affordable online training or even commence their careers as receptionists or office clerks, gradually ascending through practical experience and on-the-job training. Regardless of the path you choose, developing strong communication, organization, and computer skills will be pivotal to your success as an administrative assistant.

Therefore, do not allow the cost of tuition to dissuade you from pursuing your aspiration of becoming an administrative assistant. While there are few scholarship opportunities for studying administrative assistance , it’s advisable to search locally and internationally regardless. You can still position yourself for a rewarding career in this field by conducting thorough research and implementing prudent financial planning.

Can I become an Administrative Assistant through online education?

Yes, you can become an administrative assistant through online education. When it comes to entry-level administrative assistants, employers generally seek candidates who possess certain educational qualifications and skills certifications, like a high school diploma or a General Education Development (GED) certificate. Further, with a focused and practical curriculum, a diploma program can give you the skills and knowledge you need to thrive in this role, demonstrating a foundational level of education and knowledge.

What are some web resources to learn skills to become an Administrative Assistant?

Delve into a vast ocean of resources, including online courses, blogs, podcasts, and webinars, to expand your knowledge. Discover unconventional but reliable sources such as Administrative Professional Today , offering articles, tips, and best practices for office management, tech tools, and career development. Also, join OfficeNinjas , an elite online community and resource hub, to access articles, guides, and a supportive community of experienced professionals. Finally, explore ASAP , the American Society of Administrative Professionals, for cutting-edge education, comprehensive training, and invaluable resources to excel in the dynamic business world.

Practical Experience

Practical experience is the second element that must be considered while pursuing the goal of becoming an administrative assistant. One way to gain the necessary skills is through on-the-job training and internships at various organizations and corporations.

In addition, many companies offer certification programs for administrative assistants as well as other activities and seminars that can further enhance your skill set.

What are internship opportunities for an Administrative Assistant?

Internships provide valuable opportunities to gain practical experience and apply the skills relevant to your chosen career path. Interestingly, certain internships may not require a formal administrative assistant certification to secure a position.

Not only do these programs provide on-the-job training, but they also allow you to develop essential skills such as communication, time management, and problem-solving, all while gaining hands-on experience in the administrative field.

Here are some common internship opportunities for aspiring administrative assistants:

Corporate Internships & Government Agencies

Many large companies offer specialized programs within their administrative departments, exposing you to several tasks that will sharpen your skills. Some administrative assistant skills you’ll learn include; calendar management, meeting coordination, correspondence handling, and providing general support in office operations.

Likewise, local, state, and federal government agencies provide valuable internship positions within their administrative offices. These internships offer hands-on experience in various aspects of administrative work, including document filing, phone handling, appointment scheduling, and supporting administrative staff.

Further, you can explore corporate administrative assistant internships by utilizing popular online platforms like Indeed , Glassdoor , and LinkedIn . These platforms offer robust search and filtering capabilities, allowing you to narrow your internship search based on specific criteria such as industry, company size, location, and required qualifications.

Other alternatives for finding administrative assistant internships in both corporate and government sectors are Company Career Websites, Government Agency Websites, College and University Career Centers, USAJOBS , Networking/referrals, Professional Associations, Government Job Fairs, and Campus Recruitment Events. Stay proactive in your search, customize your application materials, and consistently follow up with potential internship opportunities .

Nonprofit Organizations

Several nonprofits like the American Red Cross, United Way, or Habitat for Humanity offer internship programs that provide opportunities for individuals to develop essential skills such as data entry, event organization, database management, and general office support. In addition to also find administrative assistant internships online by utilizing specialized nonprofit platforms such as Chegg Internships , Global Experiences , The Intern Group , InternMatch , and more.

Educational Institutions:

Colleges, universities, and schools frequently offer internship programs within their administrative offices, presenting valuable opportunities for aspiring administrative assistants. These internships allow interns to engage in a range of administrative tasks, including student record management, event coordination, office communication, and providing support to faculty and staff.

Healthcare Facilities

Hospitals, clinics, and healthcare organizations often provide internship opportunities within their administrative departments, allowing interns to acquire valuable experience in various facets of healthcare administration. These internships enable individuals to develop skills in medical record management, appointment scheduling, patient registration, and other general administrative tasks specific to the healthcare field.

If you are interested in pursuing an internship in healthcare administration, consider the following sources for finding such opportunities:

Hospital and Healthcare Organization Websites
College and University Career Centers
Networking and referrals
Professional Associations
Online Job Platforms
Healthcare Career Fairs and Events

Keep that search engine fired up and maintain that internship-seeking mojo. And hey, when you’re applying, make sure to sprinkle in your infectious enthusiasm for healthcare administration. Show off your know-how in the healthcare sector and any experiences that make you a perfect fit for the role. Get ready to rock those applications!

Small Businesses

Interning at a small business offers a valuable opportunity to gain well-rounded administrative experience. As an intern, you can expect to be involved in a wide range of tasks that contribute to the seamless functioning of the business. These tasks may include customer support, data entry, bookkeeping, scheduling, and other administrative responsibilities.

If you are interested in pursuing an internship at a small business, here are some avenues to explore:

Local Business Directories: Explore local business directories or chamber of commerce websites specific to your area. These resources often provide information about small businesses in your community and may list internship opportunities. Visit the websites or contact the businesses directly to inquire about internships in their administrative departments.
Local Community Organizations: Engage with local community organizations, such as entrepreneurship centers or business development associations. These organizations may have information about small businesses in need of administrative interns or may offer internship programs themselves.

What Skills will I learn as an Administrative Assistant?

If you’re considering a career as an administrative assistant, you’re in for a treat! Not only will you be an essential part of a team, but you’ll also gain valuable skills to carry with you throughout your career.

Becoming an administrative assistant requires a blend of technical and interpersonal skills, such as:

Communication Skills: Effective verbal and written communication is crucial in administrative roles. Work on improving your professional and courteous communication in person and through various forms of written correspondence.
Technical skills: This includes proficiency in software such as word processing programs, spreadsheets, and presentation software is essential. Familiarize yourself with email management, internet research, and basic troubleshooting.
Organization and Time Management: Develop strong organizational skills to manage tasks, appointments, and deadlines efficiently. Compelling time management techniques will help you prioritize work and meet deadlines consistently.
Record Keeping and Data Management: Learn how to maintain accurate records, create and manage databases, and handle sensitive information securely.
Calendar Management: Master the art of scheduling and coordinating appointments, meetings, and events. Familiarize yourself with calendar software and tools for efficient time planning.
Customer Service: Develop excellent customer service skills to handle inquiries, assist clients, and ensure a positive experience for all stakeholders.
Problem-Solving and Decision-Making: Enhance your ability to analyze situations, identify solutions, and make informed decisions. Develop critical thinking skills to address challenges effectively.
Multitasking: Build your ability to handle multiple tasks simultaneously while maintaining attention to detail and meeting deadlines.
Adaptability and Flexibility: Cultivate a mindset of adaptability and flexibility to easily handle unexpected changes, shifting priorities, and new challenges.
Confidentiality and Ethics: Understand the importance of confidentiality in handling sensitive information. Uphold ethical standards and demonstrate integrity in your work.
Office Equipment and Technology: Familiarize yourself with various office equipment such as printers, scanners, and fax machines. Stay updated on the latest office technology trends and tools.
Interpersonal Skills: Develop strong interpersonal skills to work effectively with colleagues, supervisors, and clients. Cultivate professionalism, teamwork, and the ability to build positive relationships.
Attention to Detail: Pay close attention to details in tasks such as proofreading documents, data entry, and managing records. Accuracy is key to maintaining high-quality work.
Initiative and Proactivity: T ake initiative in identifying opportunities for improvement, suggesting solutions, and taking on additional responsibilities. Be proactive in anticipating needs and resolving issues.
Flexibility to Learn and Grow: Embrace a growth mindset and be open to learning new skills and technologies as administrative roles evolve.

Best Aspects of Working as an Administrative Assistant

Asides the impressive experience and skills that comes with being an administrative assistant, there are even more amazing perks. Being an administrative assistant means being a jack-of-all-trades; you must be organized, communicative, and adaptable.

By developing these skills, you become an asset to any organization you work for. Thus, consider becoming an administrative assistant if you’re looking for a job that will challenge and help you grow.

Other advantages include:

Job security
Constant learning, which leads to personal and professional growth
Transferrable skills
Versatility and team collaboration
Exposure to different areas of the business/corporate world
Opportunity to impact and support

Worst Aspects of Working as an Administrative Assistant

However, while there are many benefits to working as an administrative assistant, there are also some drawbacks. For one, the job can be quite demanding and require a lot of multitasking. It can also be quite monotonous sometimes, with tasks that need to be done but often don’t have any real significance.

Additionally, depending on the type of administrative assistant role you’re in, you may be required to work long hours and/or travel a lot.

Other disadvantages are:

Routine and Predictability
Emotional Labor
Limited Career Advancement
Restricted Decision-Making Authority

What is the Work-Life Balance of an Administrative Assistant?

The work-life balance of an administrative assistant can range from great to not-so-great. It all depends on your job type, the company you work for, and your personal commitments. Some roles may require longer hours or travel, making finding a good balance between work and home life difficult.

On the other hand, some administrative assistant roles offer flexible hours and the chance to work remotely, which can be great for achieving a healthy balance. Ultimately, finding an arrangement that works for your professional and personal life is up to you. If you need more direction, you can broaden your knowledge with tips on maintaining a work-life balance .

What’s the Career Outlook for Administrative Assistant?

As more businesses expand their operations, the need for skilled administrative assistants to provide support will increase. Job seekers in this field should be prepared to showcase their skills and qualifications when asked administrative assistant interview questions , as competition for the thousands of available roles remains active.

Despite a projected decline of 8% in overall employment for secretaries and administrative assistants from 2021 to 2031, there is still optimism in the job market. Over the next decade, approximately 354,000 job openings for secretaries and administrative assistants are expected yearly, according to the Bureau of Labor Statistics .

This indicates that there will continue to be opportunities for individuals pursuing careers in this field, providing steady employment prospects. Therefore, job seekers must stay proactive, enhance their skills, and effectively prepare themselves for administrative assistant interview questions to stand out in a competitive job market.

Administrative Assistant Popular Career Specialties

What are the Job Opportunities of an Administrative Assistant?

The beauty of this profession lies in its versatility. Administrative assistants are in demand in various industries, including healthcare, finance, and legal sectors. Not to mention, there are various specializations within the realm of administrative work. You can be a receptionist , executive assistant, or office manager.

And the best part? The administrative assistant skills are highly transferable, so the door to switching industries is always open! This dynamic role can lead to different specializations, such as Executive Assistant, Office Manager, HR Assistant, and Project Coordinator.

Should I become an Administrative Assistant?

Deciding to become an administrative assistant is no small feat. It requires careful consideration and an understanding of the skills and traits necessary for success in the role. After reading through this article and learning about the key points to consider, it’s important to take a personal inventory of your interests, skills, and long-term goals.

Are you detail-oriented, organized, and able to handle multiple tasks simultaneously? Do you enjoy working in a fast-paced environment?

Asking yourself these questions and conducting internal due diligence will help you determine if the role is a good fit for you. And if you decide that it is, be sure to familiarize yourself with common administrative assistant interview questions and prepare your answers in advance. As they say, proper preparation prevents poor performance! The duties of an administrative assistant can vary depending on the industry and job role. Generally, this position involves helping with office operations by organizing files, managing records, making travel arrangements, responding to emails and voicemails, scheduling meetings and appointments, preparing reports, conducting research, ordering supplies, providing customer service support, typing documents, and transcribing notes. You usually need a high school diploma or equivalent to become an administrative assistant. Most employers also prefer candidates with prior experience in office administration or customer service roles. Additional qualifications may include certifications in office software, such as Microsoft Office. “Administrative assistant” and “secretary” are often used interchangeably. However, some organizations may refer to the position as an executive assistant or office manager.

Careers Related to Administrative Assistant

Customer Service Representative
Executive Assistant
HR Specialist
Receptionist
Virtual Assistant

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Administrative Assistant to the Chair

Job description overview.

The Administrative Assistant to the Chair job description centers on providing support to the department's chairperson. This position is critical in ensuring the smooth operation of an educational institution. The Administrative Assistant to the Chair is responsible for handling daily administrative tasks, such as drafting correspondence, answering phones, and scheduling appointments. As an Administrative Assistant to the Chair, you will keep the calendar of the Chairperson up-to-date and make travel arrangements as necessary. Additionally, you will help manage budgets, maintain files, and offer technical support as needed. You'll have excellent communication skills and be organized and detail-oriented, allowing you to assist the chairperson in various ways. Moreover, as an Administrative Assistant to the Chair in the Education industry, you'll need to be familiar with educational regulations and know-how to work as a team player.

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Table of contents, job duties and responsibilities.

Schedule appointments and meetings for the Chair
Manage correspondence, letters, and emails for the Chair
Assist the Chair in preparing reports and presentations
Maintain and organize files, documents, and records
Answer phone calls and greet visitors on behalf of the Chair
Coordinate travel arrangements and logistics for the Chair
Purchase office supplies and equipment as needed
Participate in committees and meetings as requested by the Chair
Provide general administrative support to the Chair and department as needed

Experience and Education Requirements

As an administrative assistant to the chair in the education industry, you need a mix of education and experience. Usually, you'll need at least an associate degree or relevant certification in a field such as business, communications or education. Employers may also require additional qualifications like the ability to navigate software relevant to office work or staff management software. Furthermore, skills like excellent communication, the ability to manage time and strong problem-solving skills increase your chances of success. Candidates with prior experience in administration or education roles are often preferred. Together, these skills and expertise will help you stand out as an ideal candidate for the job.

Salary Range

An Administrative Assistant to the Chair in the Education industry typically earns between $35,000 and $60,000 per year in the United States. However, salaries can vary depending on factors such as location, experience, and level of responsibility. For example, according to Glassdoor, an Administrative Assistant to the Chair at the University of California, Los Angeles has an average salary of $49,000 per year, while one at the University of Michigan in Ann Arbor typically earns around $40,000 per year.

Outside of the United States, it's more difficult to find reliable data on salary ranges for this position in the Education industry. But according to PayScale, an Administrative Assistant in Canada can expect to earn an average salary of CAD 42,000 per year.

-Glassdoor: https://www.glassdoor.com/Salaries/administrative-assistant-to-the-chair-salary-SRCH_KO0,37.htm

-PayScale: https://www.payscale.com/research/CA/Job=Administrative_Assistant/Salary

Career Outlook

The career outlook for Administrative Assistants to the Chair in Education industry is expected to grow at a steady pace over the next 5 years. According to the US Bureau of Labor Statistics, employment of administrative assistants is expected to grow 5% from 2019 to 2029, which is faster than the average for all occupations.

Educational institutions are constantly expanding and adjusting requirements to ensure quality education for students. As a result, Administrative Assistants to the Chair are in high demand, performing a variety of tasks ranging from scheduling meetings to organizing files to managing budgets.

In conclusion, if you have an interest in education and want to work in a supportive role, a career as an Administrative Assistant to the Chair could be a great fit. With growth projected in the industry, you can look forward to a stable and fulfilling career.

Frequently Asked Questions (FAQ)

Q: What exactly does an Administrative Assistant to the Chair do?

A: The Administrative Assistant to the Chair provides clerical support to the Chairperson of an educational department.

Q: What are the primary duties of an Administrative Assistant to the Chair?

A: The Administrative Assistant to the Chair performs a range of duties, including scheduling meetings, taking phone messages, answering emails, and compiling reports.

Q: What skills does an Administrative Assistant to the Chair need?

A: An Administrative Assistant to the Chair requires excellent interpersonal, organizational, and communication skills, along with proficiency in Microsoft Office.

Q: What level of education is required to become an Administrative Assistant to the Chair?

A: A high school diploma or equivalent is the minimum education requirement. However, some employers may prefer candidates with an associate or bachelor's degree in business administration or a related field.

Q: What is the job outlook for becoming an Administrative Assistant to the Chair?

A: The job outlook for Administrative Assistants to the Chair is positive. According to the Bureau of Labor Statistics, employment for administrative assistants is projected to grow 5% from 2019 to 2029.

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Administrative Assistant - 127589

Job description, #127589 administrative assistant.

UCSD Layoff from Career Appointment : Apply by 01/25/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 02/06/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Hemophilia and Thrombosis Treatment Center (HTTC) at UC San Diego Health is an innovative, multidisciplinary program catering to the needs of adult and adolescent patients and their families with hemophilia, von Willebrand Disease, and other bleeding and thrombotic disorders. The Center provides personalized, comprehensive services including Patient Education, Outreach, Support and Programs, Research, and Clinical Trials.

This position will focus on supporting the Center’s Director's and the office staff. Duties will include but are not limited to ordering supplies, Travel arrangements, reimbursements, coordinating meetings logistics, taking minutes for employees, managing the Center’s Director and the Administrative Director, calendar, Take accurate minutes during meetings and distribute them to attendees promptly Coordinate the scheduling and logistics for incoming visitors, including visiting scholars, fellows, recruitments, vendors and partners, travel arrangements, and other projects, Maintains and orders office supplies.

MINIMUM QUALIFICATIONS

Three (3) years related administrative support experience.

Demonstrated ability to research, compile and report information for a variety of sources in an efficient manner.

Experience to independently formulate and compose original correspondence, reports, summaries, etc.

Proofread work, and use proper English and grammar for program preparation.

Ability to correct work performed by others.

Proven experience working and providing high level administrative/Program/Financial Support in a Department Business Office or similar program and project environment.

Effective interpersonal skills including tact, diplomacy and flexibility with the ability to work in a team framework in conjunction with principles of community with diverse academics, staff, professionals, and the public.

Excellent verbal, written, and electronic communication skills that facilitate professional, effective, and courteous interaction with a diverse population.

Proven ability to effectively compose, edit and proofread letters, memoranda, minutes of meetings, and summary reports with clear and concise expression, proper grammar, style, and punctuation.

Working knowledge of government and/or university regulations, policies and procedures relating to purchasing, travel, and expense reimbursements.

Proven experience making domestic and international travel arrangements.

Solid computer skills using MS Word, Excel, PowerPoint, email system, and a variety of web-based programs.

Ability to create and maintain databases, perform standard computer tasks, learn new programs/ applications with minimal direction, and exercise fast and accurate typing skills.

Commitment to update/maintain technology skills with relevant computer software.

PREFERRED QUALIFICATIONS

UCSD Systems experience: Travel, Concur, Oracle, Premier, Services and Support, Payment Compass.
Knowledge of University policies relating to accounting, purchasing, travel, entertainment,disbursements, and event planning.

SPECIAL CONDITIONS

Must be able to work various hours and locations based on business needs.
Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $39.20

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Education Administrative Assistant Job Description
Responsibilities for education administrative assistant. Manage day-to-day administrative duties such as phone coverage and office organization. Design PowerPoint presentations as needed for Education conferences and meetings. Manage video and photo shoot logistics including but not limited to budget, securing talent, scheduling, catering ...
Administrative Assistant Job Description [Updated for 2024]
Administrative assistants oversee routine and advanced duties for other professionals. They work closely with administrators and other employees to organize files, create correspondence and prepare reports or documents. Their job is to complete a range of clerical tasks including managing calendars, sorting mail and preparing invoices.
Administrative Assistant Job Description [Updated for 2024]
The duties and responsibilities of an Administrative Assistant can include: Answering and directing phone calls to relevant staff. Scheduling meetings and appointments. Taking notes and minutes in meetings. Ordering and taking stock of office supplies. Being a point of contact for a range of staff and external stakeholders.
Administrative Assistant Job Description
Administrative assistant responsibilities: Answer and direct phone calls. Organize and schedule appointments and meetings. Maintain contact lists. Produce and distribute correspondence memos, letters, faxes, and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system.
Education Administrative Assistant jobs
Student Services Assistant. University of North Carolina at Chapel Hill. Chapel Hill, NC 27599. $45,748 - $49,000 a year. Full-time. Monday to Friday. Be prepared to cross-train in all department clerical/administrative duties as needed. The Student Services Assistant provides administrative support to the….
Learn About Skills and Duties of an Administrative Assistant
Here are the most common steps to follow in becoming a qualified administrative assistant: 1. Pursue education ... Administrative assistant job description example The human resources (HR) department is seeking an Administrative Assistant with one to three years of experience in administrative support. HR or payroll experience preferred.
Administrative Assistant Job Description
An administrative assistant job description describes both the employer and the job, in addition to defining a highly-qualified candidate. It should be descriptive and informative, and filter for ...
Administrative Assistant
This is a sample job description for a Administrative Assistant position. ... Education and Experience: Associates degree required; Bachelors degree in related field preferred.
Administrative Assistant Job Description
Responsibilities for Administrative Assistant. Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment. Organize and maintain files and databases in a confidential manner. Manage communication including emails and phone calls. Screen phone calls, redirect calls, and take messages.
Administrative Assistant Job Description [+2024 TEMPLATE]
Responsibilities. Answer and direct phone calls. Organize and schedule appointments. Plan meetings and take detailed minutes. Write and distribute email, correspondence memos, letters, faxes and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures.
Administrative Assistant Jobs: Job Description, Salary, and More
According to the Bureau of Labor Statistics, the median pay for an administrative assistant is $21.19 per hour, or $44,080 per year. Executive assistants can expect to earn more, with the median pay reaching over $65,980 annually. The same report highlights how widely administrative pay can vary, depending on the niche.
Administrative Assistant Job Description Template
A comprehensive administrative assistant job description can help you attract qualified candidates who can shoulder the clerical duties that are sidetracking you from driving innovation and growing your business. ... Education, Experience, and Licensing Requirements: High school diploma or equivalent, associate's degree a plus ...
Administrative Assistant Job Description
An Administrative Assistant is responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from ...
Administrative Assistant to the Dean Job Description
An Administrative Assistant to the Dean plays an essential role in keeping the educational institute running smoothly. They provide administrative support to the Dean, manage the office's daily operations, and ensure that all faculty and students are provided with the required resources. To begin with, the Assistant is accountable for handling ...
How to Become an Administrative Assistant
Administrative assistants typically earn a median (2021) annual wage of around $39,680, as reported by the U.S. Bureau of Labor Statistics.. Entry Salary (US$30k) Median Salary (US$40k) Executive Salary (US$60k) In 2020, the average annual wage for those working in the U.S. was close to US$69,000 meaning that an Administrative Assistant's wage is generally lower than the national average.
Administrative Assistant to the Chair Job Description
The Administrative Assistant to the Chair job description centers on providing support to the department's chairperson. This position is critical in ensuring the smooth operation of an educational institution. The Administrative Assistant to the Chair is responsible for handling daily administrative tasks, such as drafting correspondence ...
What does an Administrative Assistant do?
Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. If you are highly motivated and organized then this might just be the job for you. Day-to-day life as an administrative assistant includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for ...
Dean's Suite Administrative Assistant III
The Dean's Suite Administrative Assistant uses exceptional communication skills to welcome, greet, announce, and interact with visitors to the Dean's suite including campus and community leaders, faculty, managers/staff, special visitors and philanthropists. Hybrid work schedule, offsite work allowed once a week when work permits.
Administrative Assistant II in Los Angeles, California
Additional duties may include administrative support and special projects for the Director, and Associate and Assistant Directors.The URC-Sciences at UCLA is within the Division of Undergraduate Education and the College of Letters and Science. The URC-Sciences works collaboratively to serve UCLA's undergraduate science population.
Administrative Assistant
Must be able to work various hours and locations based on business needs. Employment is subject to a criminal background check and pre-employment physical. Pay Transparency Act. Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $19.49 - $39.20.
MIlton Area hires two assistant principals
1 min ago. MILTON — The Milton School District board hired two new assistant principals and approved changes in some administrative personnel responsibilities at Tuesday night's meeting. Lee ...
Higher Education Administrative Assistant jobs
Research Assistant. University of North Carolina at Chapel Hill. Chapel Hill, NC 27599. $39,000 - $53,300 a year. Full-time. Monday to Friday. A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one…. Posted 1 day ago ·.
University of Florida
Valid driver's license is required. NORMAL WORK SCHEDULE: Monday-Friday, 7:00 a.m. - 4:00 p.m. Expected Salary: $15.00-$17.00 Hourly. Minimum Requirements: High school diploma or equivalent and one year of relevant experience. Preferred Qualifications: Working knowledge of University of Florida parking rules and regulations.
Administrative Assistant in Multiple Locations
Job Description. Additional Information Pay: $34.70/hr, Engineering Department. Job Number 24060823. Job Category Administrative. Location The St. Regis San Francisco, 125 Third Street, San Francisco, California, United States VIEW ON MAP. Schedule Full-Time.
Ingy Youssef
My main accomplishments are: Managed administrative and secretarial responsibilities and tasks among office staff. Allocated of resources to enable task performance. Overviewed all office staff. activities to ensure maximum efficiency. Performed HR duties, including recruitment, orientation, employee relations, training.
PDF Position Description
Position Description Position title Neuromuscular Administrative Assistant Department / Division Neurology/Medicine Classification Grade 2 Level 1 - Grade 2 Level 5 (AO21 - AO25) Position reports to Operational: Director of Neurology No. of direct & indirect reports N/A Location The Royal Children's Hospital, Flemington Road, Parkville Risk category Category C - Non-clinical duties
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administration jobs in Tiplersville, MS
Paid time off. 401 (k) If you are a motivated and detail-oriented individual with a passion for providing exceptional patient care, we encourage you to apply for this exciting opportunity. 38 Administration jobs available in Tiplersville, MS on Indeed.com. Apply to Administrative Assistant, Receptionist, Front Desk Agent and more!

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