data in brief cover letter

Data Entry Cover Letter Example (+ Full Guide for 2024)

You have an eye for detail and approach every task with precision.

You’re a data entry specialist, so accuracy and efficiency are at the core of your work ethic.

But there's just one problem—you can’t type up a cover letter that reflects everything you can offer an employer.

Staring at that blank document can feel as daunting as decoding a complex spreadsheet, and it's challenging to frame your skills in the right light.

But fear not!

In this article, we're here to navigate you through the intricacies of writing a data entry cover letter that resonates with employers.

We're going to explore:

• What a Successful Data Entry Cover Letter Looks Like
• 5 Steps to Composing an Impactful Data Entry Cover Letter
• 9 Vital Cover Letter Tips for Data Entry Professionals

...and much more!

Let's key it in.

Data Entry Cover Letter Example

5 Steps for the Perfect Data Entry Cover Letter

Alright, you've seen what a great cover letter looks like, and now it's your turn!

Remember, writing an impressive cover letter is all about following some simple steps.

Grab that keyboard and let’s get started:

#1. Put Contact Information in the Header

At the top of your data entry cover letter, it's important to include your contact details. Keep everything consistent with your data entry resume by using a header, so your details will also be easy to find for the hiring manager.

Here's what you should include:

• Full Name. Put your name front and center at the top.
• Job Title. Align this with the specific data entry role you're eyeing. Since hiring managers often juggle multiple job openings, being specific helps them sort things out quickly.
• Email Address. Choose an email that's simple and professional. A combination of your first and last name works best, like [email protected] , rather than something like [email protected] .
• Phone Number. Don’t forget to add your contact number. If you're eyeing a job abroad, include the international dialing code.
• Location. Just your city and state/country are sufficient. If you're open to remote work or willing to relocate, make sure to mention that.
• Relevant Links (optional). If you have a LinkedIn profile or any other professional online presence, feel free to add those links.

Next, you'll want to include the hiring manager's contact details :

• Company Name. Clearly state the company you're applying to.
• Hiring Manager's Name. A bit of research can often uncover this; try the job ad or the company's LinkedIn.
• Hiring Manager's Title. If you know their exact title, like 'Head of Data Management', use it. It shows you've done your homework.
• Location. Note down the city and country, especially if it’s an international company. You can include the street name and number if you want to be extra precise.
• Email Address (optional). If you come across the hiring manager’s email, include it.
• Date of Writing (optional). Adding the date can give your cover letter a professional edge.

#2. Address the Hiring Manager

After setting up your essential contact information, the next step is to tailor the greeting of your cover letter.  

Moving away from the old-fashioned "To Whom It May Concern" is a good idea. A personalized greeting immediately sets a more engaging and connected tone.

To do this, a bit of sleuthing is required. Dive into the job posting, the company's website, or their LinkedIn to uncover the name and email of the person recruiting for the data entry role.

Addressing them formally with "Mr." or "Ms." followed by their last name shows respect. If you're not sure of their marital status or prefer a more gender-neutral option, their full name works well, too. For instance:

• Dear Mr. Boussard,  
• Dear Jordan Boussard,

In cases where you can't find the specific name of the hiring manager, aim your letter at the relevant department or the company more broadly.

• Dear Data Entry Team,  
• Dear Human Resources Department,  
• Dear XYZ Corporation,

Are you struggling to prepare your application for that data entry job? Learn how to write a resume with our detailed guide!

#3. Write an Eye-Catching Opening Statement

Hiring managers often only take a short time to review a job application before deciding if it's worth a closer look.

To grab their attention from the start, your opening paragraph has to make a memorable first impression.

Start by introducing yourself and sharing why you're drawn to the data entry role. A touch of enthusiasm for the job or the field itself can spark the hiring manager's interest in you.

If you have relevant experience, lead with an impressive achievement or a unique skill that sets you apart as a candidate for the data entry position.

Doing your homework about the company beforehand can also pay off. The better you understand the organization, the more effectively you can show why you'd be a great addition to their team. This method tells the hiring manager that you're truly interested in this specific role, not just sending out your resume to any job you find.

But , it's important to keep it brief. Your goal at this point is to just pique the hiring manager's curiosity, making them want to read more of your cover letter.

#4. Use the Cover Letter Body for the Details

The body of your data entry cover letter is where you bring your qualifications and experiences to life, stepping beyond the bullet points of your resume.

It's crucial not to just echo what's in your resume. Use this space to delve into how you achieved particular successes, address any gaps in your employment, or describe the development of a key skill relevant to data entry.

Concentrate on achievements that highlight why you're an ideal candidate for the data entry position. Refer to the job advertisement for clues. For example, if the job ad stresses the importance of "efficient and accurate data processing," you might discuss a time when you efficiently managed a large dataset or implemented a new system that increased data accuracy.

Customizing your cover letter for the specific role is key. If the job emphasizes proficiency in certain software or databases, detail your experience with these tools and provide specific examples.

Being informed about the company you're applying to is also a plus. If you admire their advanced use of technology in data management or their commitment to data security, make sure to mention it. This shows that you align with their values and goals.

And don't forget, your enthusiasm is important. Make it clear that you're excited about the chance to work with them and confident that you can make a meaningful contribution to their team.

Remember to keep an eye out for these fatal cover letter mistakes while writing your own!

#5. Wrap It Up and Sign It

Concluding your cover letter effectively is your final opportunity to make a memorable impression on the hiring manager.

In your closing paragraph , quickly summarize your key strengths. Maybe you have a strong history of managing large databases with high accuracy, or you're known for your proficiency in specific data entry software. Just remind them why you're the ideal fit for the role.

Then, prompt the hiring manager to take the next step, like arranging an interview. A clear call to action shows your enthusiasm and readiness to move forward in the hiring process.

End your data entry cover letter on a professional note. Choose a respectful sign-off, followed by your full name.

Here’s how:

Please don’t hesitate to reach out to me via email or phone to schedule an interview. I am looking forward to the possibility of discussing my application in more detail at your earliest convenience.

Warm regards, Jesse Mayer

If "Warm regards" doesn't quite suit your style, here are some other options for a closing line:

• Best regards,
• Thank you for your time and consideration,

Need more inspiration? Check out these 21+ cover letter examples.

9 Essential Data Entry Cover Letter Tips

You've got all the know-how for crafting a standout data entry cover letter, and now it's time to add that final polish!

Up next, we'll share some essential cover letter tips to make your application shine:

• Match Your Resume. Ensure your cover letter complements your resume so the hiring manager can easily pick out your application from the lot. Use our free resume builder and grab one of the matching cover letter templates to give your application a professional look.

• Customize Each Letter. Tailor your data entry cover letter for each job application. Mention specific details about the company and the role to show that you've done your homework.
• Highlight Your Skills. Focus on the skills and experiences that make you ideal for a data entry role. Use specific examples to demonstrate your expertise.
• Include Your Software Proficiency. Showcase your expertise with various data entry software and systems, reflecting your adaptability and technical skills.
• Emphasize Speed and Efficiency. Mention specific instances where your ability to quickly and efficiently process large volumes of data made a significant impact, demonstrating your productivity.
• Show Your Enthusiasm. Let your excitement for the job and the company shine through. A genuine interest can set you apart from other candidates.
• Use a Professional Tone. Even though the tone should be conversational, maintain a level of professionalism suitable for a job application.
• Proofread. Always double-check your cover letter for spelling and grammatical errors. A polished letter reflects your attention to detail.
• Include Keywords. Incorporate keywords from the job description. This can help if the company uses software to screen applications.
• Add a Call to Action. End your cover letter with a call to action, like expressing your eagerness to discuss the role in an interview.

Key Takeaways

And that's a wrap on mastering your data entry cover letter!

With all the insights and tips you've gathered, we're confident that you're on your way to crafting an application that stands out.

Before we conclude, let's quickly summarize the key points of our article:

• Align your data entry cover letter to your resume. The easiest way is by using an online resume builder that also offers matching cover letter templates you can choose from.
• Start your cover letter by expressing your specific interest in the data entry role and showing the hiring manager why your skills are a perfect match.
• Use the cover letter body to highlight your precision in data entry, including examples of your attention to detail and efficiency. This is your chance to write a narrative that paints you as the best candidate, so don’t just repeat what’s on your resume.
• Make sure to showcase your proficiency with various data entry software. Reference the job ad for what software is relevant to the role.
• Wrap up with a call to action, inviting the hiring manager to discuss your application and showing your keen interest in the job.

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Data Analyst Cover Letter: 2024 Sample and Guide

Write a winning cover letter to help you get those data analyst job interviews.

Your cover letter often serves as your introduction to a potential employer. While not all recruiters or hiring managers will take the time to read your letter, a well-written cover letter could mean the difference between a hiring manager looking at your resume and considering an interview or moving on to the next candidate for those who do. For a role you’re passionate about, it’s worth the extra effort.

If you’re looking for your first job as a data analyst, whether you’re just out of school or switching careers, you may be wondering what to include in your cover letter. Even if you don’t have previous experience in a data analyst role, you likely still bring transferable skills that can benefit you (and your employer) in your work as a data analyst.

In this article, we'll walk through a sample cover letter for an entry-level data analyst job, then go step by step through what you should include in each paragraph of your own cover letter. We’ll wrap up with some tips and best practices to make your cover letter stand out.

Looking to build job-relevant data analyst skills?

Consider enrolling in Google's Data Analytics Professional Certificate , where you'll gain an immersive understanding of the practices and processes used by junior and associate data analysts in their day-to-day jobs, including key analytical skills and tools like data visualization, SQL, and R Programming.

Entry-level data analyst cover letter sample

Before we get into the specifics of what to include in your cover letter, it may be helpful to look at an example. Feel free to use this sample cover letter as a template to customize your own version.

[Today’s date]

[Hiring manager’s name]

[Company address]

[Company phone number]

[Hiring manager email]

Dear Ms./Mr. [Manager’s name] ,

My name is Cindy Liu, and I’m a tech-savvy manager looking to flex my talents to identify new growth strategies for Corelight as a Junior Data Analyst. I’ve always been fascinated by numbers, and working in data analytics has been a long-term goal of mine. My career in the restaurant business has taught me to think strategically about problems and identify solutions. I believe this experience has prepared me for Corelight’s Junior Data Analyst role.  

Your job posting mentioned that you’re looking for an analyst with experience in SQL, proficiency in a statistical programming language, and strong time management skills. During my previous role as a restaurant manager, I had to multitask to balance the needs of the company (revenue) and the customer (service and quality standard). I’ve also been pursuing my passion for data, both at work and in my spare time. Over the past year, I’ve been able to achieve the following:

Automated repetitive restaurant payroll and accounting tasks with Python, freeing up three hours per week

Completed a case study using point-of-sales data from the restaurant to optimize our menu and pricing, leading to a revenue increase of 10 percent

Completed the Google Data Analytics Professional Certificate, which included extensive coursework in both SQL and R

I’m thrilled at the opportunity to use these experiences to fuel data-driven decisions at Corelight, and I’m keen to continue developing my skill set on the job. I am available for a Zoom call or in-person meeting to discuss how I can help Corelight with improving market product performance through data.

Thank you for your consideration,

Cindy Liu, Data Analyst

What to include in a data analyst cover letter

Now that you’ve seen an example of what a data analyst cover letter might look like, let’s take a closer look at what to include in your own cover letter. Cover letters should typically fit on a single page and include three key paragraphs. 

TIP: Complement your resume with additional information.

Resist the temptation to rehash the same bullet list of accomplishments. Instead, use this as an opportunity to highlight what the reader should look for in your resume. If your resume lists Python as a skill, your cover letter is your chance to tell a story about how you’ve applied it to solve a problem.

First paragraph: Introduce yourself

Begin your letter by addressing the hiring manager by name if you have that information. Your first paragraph is your opportunity to introduce yourself and introduce the value you can bring to the company. In this paragraph, be sure to state clearly:

Who you are 

What position you’re applying for

What company you’re applying to

Why you’re a great fit for this specific role

This is also an excellent place to point out your enthusiasm for the company, highlight a mutual connection you have, express your passion for data, and explain why you’re interested in a career change.

TIP: Focus on the positive.

Don’t apologize for your lack of job experience. Highlight the skills and talents you do have, and express your enthusiasm for learning and growing.

Second paragraph: Relevant skills and achievements

The second paragraph is typically the most important part of your letter. This is where you connect the requirements from the job description to your skill set and unique experiences. 

Take a look at the job listing and pick out three to four skills or requirements that you feel you can best highlight. Think about a specific accomplishment or experience that demonstrates each skill. These could be academic accomplishments or achievements from a previous job, even if it’s unrelated to data analysis. 

For example, strong communication skills are often required for data analysts, who are tasked with presenting their findings to management and stakeholders. If you’ve given presentations as part of a university class or in a previous role, call out this experience. How many people attended? What were the results of the presentation?

Back up each accomplishment with data or metrics, when possible. 

TIP: Include keywords from the job listing.

Using the exact phrasing of skills and qualifications from the job description can help applicant tracking systems identify your application as a good match. Use both long form and acronym versions where appropriate, for example Structured Query Language and SQL.

These data analyst skills , including SQL , R or Python , and machine learning , are the most in demand by Coursera’s community of 87 million global learners (as of December 2021). If you have experience with one or more of these, mention it in your cover letter, especially if they match the job description.

Interested in improving your communication skills? The University of Colorado Boulder's Business Writing course covers how to apply the top ten principles of good business writing to your work and how to execute organization, structure, and revision to communicate more masterfully.

Third paragraph: Wrap up and call to action

The final paragraph of your cover letter should summarize why you’re the best fit for the job. More importantly, it should include a call to action. Express that you’d like to discuss the role further. Offer some availability for an interview. Ask about next steps.

The idea here is to get the hiring manager thinking about the next step in the hiring process with you as a part of it. 

TIP: Proofread.

Data analytics requires attention to detail, a skill you’ll want to demonstrate in your cover letter. It’s also a good idea to verify whether your cover letter should be sent as an attachment, pasted into the body of an email, or uploaded to a website. Some companies have specific requirements for subject line formatting and attachment naming conventions—check before you send.

Get job-ready in data analytics

Practicing the data analysis process can help you feel more prepared as you apply for roles and participate in interviews. To prepare for your job search and beyond, try some of these top-rated courses:

Explore a career as a data analyst with the Google Data Analytics Professional Certificate on Coursera. Learn the tools and techniques you’ll need, including SQL, R, and Tableau.

Enhance your resume and cover letter with the University of Maryland's Writing Winning Resumes and Cover Letters course. Learn how to identify relevant job skills and tailor your job application documents for the roles you want.

Prepare for an industry-recognized certification exam with the Microsoft Power BI Data Analyst Professional Certificate . Learn how to use Power BI for data-driven decision-making. Plus, learners who complete this program will receive a 50% discount voucher to take the Microsoft PL-300 Certification Exam.

Keep reading

Coursera staff.

Editorial Team

Coursera’s editorial team is comprised of highly experienced professional editors, writers, and fact...

This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

13 Data Analyst Cover Letter Examples

Data Analysts are the detectives of the business world, sifting through data to uncover patterns and insights that drive strategic decisions. Similarly, your cover letter is your chance to sift through your professional experiences and skills, uncovering the key achievements that make you the ideal candidate. In this guide, we'll delve into the best cover letter examples for Data Analysts, helping you to craft a compelling narrative that highlights your analytical prowess.

Cover Letter Examples

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The best way to start a Data Analyst cover letter is by grabbing the reader's attention with a strong opening line. This could be a brief statement about your professional achievements, or a mention of a mutual connection if you have one. Then, introduce yourself and express your interest in the role. It's important to show enthusiasm for the job and the company. For example, "As a data analyst with 5 years of experience turning raw data into actionable insights, I was thrilled to see an opening at your company, which I admire for its commitment to data-driven decision making."

Data Analysts should end a cover letter by summarizing their interest in the role and the unique skills they bring. They should also express enthusiasm for the opportunity to contribute to the company. For example, "I am excited about the opportunity to leverage my skills in data analysis to drive insights and contribute to the strategic goals of your organization. I am confident that my experience and passion for data-driven decision making make me a strong candidate for this role. Thank you for considering my application. I look forward to the possibility of discussing this opportunity further." This ending is effective as it reiterates the candidate's suitability for the role, shows enthusiasm, and expresses gratitude for the reader's time, leaving a positive impression.

A Data Analyst's cover letter should ideally be about one page long. This length is sufficient to clearly and concisely present your qualifications, experience, and interest in the position, without overwhelming the hiring manager with too much information. It's important to keep your cover letter focused and to the point, highlighting your most relevant skills and experiences that make you a good fit for the data analyst role. Remember, the cover letter is your opportunity to make a strong first impression, so it's crucial to present your information in a clear, organized, and engaging manner.

Writing a cover letter with no experience as a Data Analyst can seem challenging, but it's all about showcasing your relevant skills, education, and enthusiasm for the role. Here's how you can approach it: 1. **Introduction:** Start with a strong introduction that grabs the reader's attention. Mention the job you're applying for and where you found it. 2. **Highlight Relevant Skills:** Even if you don't have direct experience, you likely have skills that are relevant to the role. This could be anything from proficiency in Excel, SQL, or Python, to strong analytical and problem-solving skills. Use specific examples to demonstrate these skills. For example, you could talk about a project you completed during your studies that required data analysis. 3. **Education and Training:** Highlight any relevant education or training you have. This could be a degree in a related field, like statistics or computer science, or any relevant courses you've taken. If you've completed any projects or research during your studies that involved data analysis, be sure to mention this. 4. **Show Enthusiasm:** Show your passion for data analysis and how excited you are about the opportunity to start your career in this field. This can help make up for a lack of experience. 5. **Research the Company:** Show that you've done your homework about the company. Mention something specific about the company that you admire or align with. This shows that you're not just interested in any data analyst job, but specifically this one at this company. 6. **Closing:** In your closing paragraph, reiterate your interest in the role and your eagerness to contribute your skills and learn more. Thank the reader for considering your application. Remember, everyone starts somewhere. Even without direct experience, your unique combination of skills, education, and passion can make you a strong candidate for a data analyst role.

Related Cover Letters for Data Analysts

Data engineer cover letter.

Data Scientist Cover Letter

Business Analyst Cover Letter

AI Researcher Cover Letter

Financial Analyst Cover Letter

Big Data Analyst Cover Letter

Business Data Analyst Cover Letter

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Data Entry Cover Letter Examples & Template for 2024

Do you like spreadsheets and databases? A data entry job might be right up your alley. Learn how to write a strong data entry cover letter and secure the next step in your career.

Excelling at inputting large quantities of data with perfect accuracy isn’t easy. Excelling at creating cover letters that can land you a job is a different can of worms.

Fret not. This guide will show you how to write a data entry cover letter that will turn your spreadsheet expertise into a career.

This guide will show you:

• Two data entry cover letter examples: for experienced and inexperienced candidates.
• How to format your data entry clerk cover letter, and what to include in it.
• A quick data entry job cover letter template with fill-in-the-blanks spots to help you write your cover letter in just 15 minutes.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 18+ cover letter templates and download your cover letter now.

Create your cover letter now

What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Looking for other cover letter examples for office and administrative positions? See:

• Administrative Assistant Cover Letter
• Bookkeeper Cover Letter
• Data Analyst Cover Letter Examples
• HR Assistant Cover Letter
• Legal Assistant Cover Letter
• Library Assistant Cover Letter
• Office Assistant Cover Letter
• Office Manager Cover Letter
• Receptionist Cover Letter
• Social Work Cover Letter

First, let’s start with two examples of data entry cover letters.

Data Entry Cover Letter Examples

Before we move to writing, let’s see two examples of data entry cover letters. This first one is for a candidate who already has experience in the field.

Example #1: Experienced Data Entry Clerk Cover Letter

212-778-0105

[email protected]

Anchorage, Jan 21, 2022

112 N Galena St

Moxee, WA 98936

Dear Mr. Mason,

As a long-time user of KomPsych’s services, I am excited to be applying for the Data Entry Specialist position at your company. With over 5 years of experience as a dedicated Data Entry Clerk and a high typing speed of 105 WPM, I’m confident I’m a strong candidate for the role.

In my current position at Washington Home Fixtures, I have honed my data entry skills by consistently entering 500+ records daily with an exceptional accuracy rate of 99.9%. I pride myself on my ability to maintain high precision, as demonstrated by spot-checks consistently exceeding the industry standard. I am particularly drawn to KomPsych’s commitment to accuracy and efficiency, as outlined in the job description. At Washington Home Fixtures, I implemented changes to order-entry forms, resulting in a streamlined process and saving $19,000 annually. Moreover, I onboarded and coached new hires, contributing to a 20% efficiency boost. Your requirement for quick thinking, attention to detail, and the ability to work independently resonates with my work ethic. My 15,000 KPH 10-key typing speed and proficiency in MS Office and CRM systems position me as a strong candidate for this role.

I am excited to bring my skills to KomPsych and contribute to the accurate and efficient entry of Network Health Care Provider data. I strongly believe that working on improving the various aspects of our healthcare system is paramount in today’s society.

Could we schedule a call or a meeting anytime next week? I’d love to discuss further how I can help KomPsych streamline processes and ensure proper data input and data safety.

Not everyone has this much experience, and more crucially, many data entry jobs simply do not require it. So, how to nail the data entry cover letter with no experience? Let’s see how the second candidate tackled this problem.

Example #2: Cover Letter For a Data Entry Clerk With No Experience

Gina J. Reder

386-204-3047

[email protected]

Orlando, Jan 21, 2022

1 Main Avenue

Orlando, FL 32801

Dear Mr. Gorgon,

I was excited to find a data entry clerk job opportunity on your website. With a typing speed of 80 WPM and experience in Excel, Access, and SQL, I am more than equipped to help VP Medical maintain flawless accuracy while increasing workload.

I have just finished Lime Heights High School with a 3.5 GPA, with my highest grades in IT, Math, and English. I have cultivated a passion for building websites that started in IT classes, and through this, I have been met with the necessity of learning some SQL to handle my databases. Furthermore, I have extensive Excel experience, including VLOOKUP and pivot tables, as I have been helping my father run his company accounts and records for his local business. My computer skills are second to none for someone my age, and I hope to study Computer Science at college after taking a gap year to gain valuable work experience.

I am eager to contribute to VP Medical during my gap year and would welcome the opportunity to discuss how my skills align with your company's needs.

Could we schedule a meeting or a call anytime this week to discuss whether any parts of the process can be easily automated?

Kind Regards,

Now, let’s discuss how you can write a similar cover letter.

How to Write an Excellent Data Entry Cover Letter

Data entry clerks input, update, and maintain information in computer systems and databases. Their key responsibilities include data input and verification, record keeping, and error correction. To succeed, they need typing speed, accuracy skills, and attention to detail.

This is how to write a job-winning data entry cover letter:

1. Use the Proper Cover Letter Format

You know the value of a well-formatted document. And your cover letter for a data entry clerk job is just that—a document. Be concise, precise, and organized by using professional formatting. Use the same cover letter outline we advise for C-level applications.

Format your cover letter for data entry jobs like this:

• Use the same font as your resume font . 
• Separate your data entry cover letter into three distinct sections.
• Set 1-inch margins (just like your resume margins ), 1.15 spacing.
• Left-align your cover letter and single-space your text.
• Write your cover letter on just one page. It’s the correct length for a cover letter .

Now that the formatting is done, let’s discuss what to include in your cover letter .

2. Prepare a Data Entry Cover Letter Header

Use the same header as your resume header , but with additional lines required to address your cover letter . List your contact info, the city and date of the letter on a separate line, and the hiring manager's details. Look them up from the ad, the company website, optimized LinkedIn profile , or just call them up.

Cover Letter Template for Data Entry Position—Header

[Your Full Name]

[Your Job Title] (Optional)

[Phone Number]

[Email Address]

[LinkedIn Profile] (Optional)

[City and Current Date]

[Hiring Manager’s Full Name]

[Hiring Manager’s Position]

[Company Name]

[Company Street Address]

[City and Zip Code]

Expert Hint: If you’re applying online, there are some specific issues to remember when sending your legal cover letter electronically, which our email cover letter guide will clue you up on.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Make an Impactful Introduction

Start the cover letter by introducing yourself and sharing some basic details. First, address the hiring manager by name. Next, tell them who you are and how many years of experience you have. Mention some transferable skills you have and one impressive professional achievement . One crucial skill for data entry specialists is typing speed. If you’re unsure about yours, you can take this simple test .

See this fill-in-the-blanks template for a data entry cover letter:

Data Entry Cover Letter: Introduction Template

Dear [Hiring Manager’s name] ,

I am excited to apply for the [target position name] at [target organization name] . I have [number of years] + years as a [previous position title] under my belt. My [skill] skills and typing speed of [your WPM value] make me an excellent candidate for the role. Furthermore, my achievements like [an impressive work achievement] prove I’m proficient in this line of work.

A “Dear [Last Name]” produces the best results when addressing the hiring manager. If you can’t find the recipient’s name, no matter how hard you try, you can go for “Dear Hiring Manager,” or “Dear [Team or department] Hiring Manager.”

Expert Hint: Some companies will ask for a motivation letter rather than a cover letter. Don’t get these two documents confused. Learn how to write a motivation letter that will impress every recruiter.

4. Show Your Achievements in the Main Body of the Data Entry Cover Letter

You need to show your relevant experience in a way that leaves no doubts. This means you should back your achievements with numbers as much as possible. Luckily for you, this is easy for data entry cover letters since you live and breathe numbers. If you’ve already mentioned your typing speed, you can still showcase the error rate and accuracy as well.

And if you think that seemingly basic skills like MS Excel aren’t worth mentioning, Excel has its use even in big data research , and that’s nothing to scoff at.

You can structure the middle section of your data entry cover letter like this:

Data Entry Cover Letter Sample: Second Paragraph

As mentioned in the job posting, you’re looking for a data entry clerk skilled in [refer to the requirements of the job] . At [name of your previous employer] , I processed approximately [X] records for the company at this time with a [X] % accuracy. I type at the aforementioned [X] WPM with an accuracy of [X] %. On top of that, I [two relevant work achievements] .

Here’s an additional cover letter tip for you. If you want to, you can change the structure of this paragraph slightly and present your achievements in the form of bullet points .

5. Show Your Motivation in the Final Paragraph

Data entry jobs may not be the most exciting in the world, but there’s nothing wrong with that. These more entry-level jobs can still propel your career forward while letting you gain invaluable computer skills .

In the third paragraph of your data entry cover letter, we recommend you do two things. Appeal to the company's values to show your cultural fit, and discuss what this job will enable you to do. That second thing shows your desire for growth by itself.

See this example:

Data Entry Cover Letter Example: Third Paragraph

Working as a data entry clerk at [target organization name] would be a great opportunity for me to grow by learning invaluable computer and database skills that I plan to make the foundation of my career. As someone who values [a company’s value] , I believe I have the prerequisite skills and the drive to contribute to flawless accuracy and lightning speed at [target organization name] .

6. Sign Off and Finish With a CTA

End your cover letter professionally and boldly ask for a call or an interview. You’ve made your case. Sometimes, people need an extra push. Show the recruiter there is still more you can do to help their company by teasing yet another professional achievement.

Under it, sign off with “Best Regards” or “Sincerely” and write your full name underneath it. You can add your personal signature, but it’s not necessary.

Here’s an example:

Data Entry Cover Letter Example: Sign Off & Call to Action

When could we schedule a call or a meeting to discuss how my [your relevant skill/experience/their most important requirement] skills can help [target organization name] achieve [something important to this employer] ?

Best Regards,

[Digital copy of your handwritten signature] (optional)

[Your full name]

Expert Hint: Don’t have a resume yet? No need to panic. See our dedicated guide on how to write a resume for data entry jobs .

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

When writing a cover letter for data entry jobs, remember to:

• Match the resume header to the cover letter. Paste in the correct hiring manager info. 
• Identify yourself & the position you’re applying for in the first paragraph. 
• Give your reasoning for why you’re a good candidate, backed up with numbers and achievements in the second one.
• Explain your motivation for applying in the last paragraph.
• Sign off & ask for an interview.

Do you have any more questions about writing a cover letter for data entry jobs? Did you find our data entry cover letter examples helpful? Leave a comment, I’ll be more than happy to hear from you!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Mariusz is a career expert with a background in quality control & economics. With work experience in FinTech and a passion for self-development, Mariusz brings a unique perspective to his role. He’s dedicated to providing the most effective advice on resume and cover letter writing techniques to help his readers secure the jobs of their dreams.

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3 Data Entry Cover Letter Examples Designed for 2024

• Data Entry Cover Letter
• Data Entry Clerk Cover Letter
• Entry-Level Data Entry Clerk Cover Letter
• Write Your Data Entry Cover Letter

Simply put, you transform paper to pixels—you enter clerical information into databases to make important data cleaner, safer, and more accessible for others. You handle everything from creating spreadsheets and documentstto checking them against source documents for errors.

But how do you write a cover letter that’s concise, accurate, high-quality, and complements your data entry resume ? What information should you include to demonstrate your strengths?

It’s easier than it seems. We’ve guided tons of people in data entry to their dream jobs and put together three data entry cover letter examples for you to use. You can further enhance your application with our free cover letter generator to make a formidable submission.

Data Entry Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your data entry cover letter!

123 Fictional Avenue Charlotte, NC 33326 (123) 456-7890

July 30, 2023

Mia Wilson Bank of America 123 Fictional Lane Charlotte, NC

Dear Ms. Wilson:

Bank of America has always been the reputable institution I turn to for my personal banking needs. Holding a solid background in database management, data cleaning/formatting, and more, I am well-prepared to contribute positively to your data processing systems.

During my three years as a data entry clerk at Aerotek, I successfully transformed six distinct data sources into a unified database system, ultimately improving accessibility and expediting data retrieval by 17%. In addition, implementing OCR (optical color resolutions) solutions for digitizing physical documents reduced manual entry errors by 29% and increased overall productivity by 18%.

I was also part of a seven-member team responsible for data cleaning and formatting for numerous clients. Our meticulous efforts led to a significant improvement in data quality. In one notable instance, our implementations reduced processing errors by 12% for a healthcare client, saving an estimated $92K annually.

I am confident in my ability to contribute meaningfully to the data management needs of Bank of America and enhance its robust system while helping maintain its competitive edge. Feel free to connect with me to learn more about how my skills, experience, and enthusiasm align with your organization’s needs and culture. Thank you for considering my application.

Svetlana Petrov

Enclosures: Resume Application 2 letters of recommendation Typing speed test results

Why this cover letter works

• Strike a chord further with the recruiter with real, quantified impacts of skills that matter for the role you’re eyeing.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Data Entry Clerk Cover Letter Example

Copy this text for your data entry clerk cover letter!

123 Fictional Avenue Denton, TX 75065 (123) 456-7890

Andre Sokolov Peterbilt Store 123 Fictional Avenue Denton, TX 75065

Dear Ms. Sokolov:

While completing my degree, I had the opportunity to intern in a fast-paced, technological-focused environment where I was able to develop strong skills in Optical Character Recognition (OCR), data backup and recovery, and data migration. This experience, complemented by my affinity for precision and my passion for efficient data management, led me to aspire for a role that could combine these elements. Therefore, I am excited to present my application for the data entry clerk position at The Peterbilt Store.

My three-year tenure at DATCU allowed me to work with vast amounts of datasets. I played a crucial role in using OCR to digitize and back up approximately 37% of the company’s physical data, which improved efficiency by 19% and cut costs by 12%. My responsibilities extended to maintaining data integrity during a company-wide migration project, during which I successfully avoided any loss or corruption of data.

During my time as a volunteer at the local community center, I had the responsibility of managing their member database. A consistent data backup and recovery plan was crucial to safeguard valuable information. This action led to a 94% reduction in data loss incidents over six months, an achievement well-received by management.

Peterbilt Store’s strong track record, coupled with your impressive accolades, such as Peterbilt North American Dealer of the Year multiple times, is impressive. I am enthused at the prospect of my meticulous attention to detail and proven ability to manage massive databases adding value to an organization known for its high-quality service and commitment to excellence.

I look forward to discussing how I can support The Peterbilt Store in maintaining its reputation as a respected dealer in the transportation industry. Thank you for considering my application.

Pierre Durand

• Take it a notch higher by emphasizing the impact your data prowess generated in previous roles, then slip in a gentle reminder of your potential employer’s hall of fame (think awards and recognition).

Entry-Level Data Entry Clerk Cover Letter Example

Copy this text for your entry-level data entry clerk cover letter!

123 Fictional Avenue Boston, MA 33326 (123) 456-7890

Dear Ms. Taylor:

An enthusiastic and driven individual, I am eager to contribute to the growth and success of Boston Properties as an entry-level data entry clerk. My talents for organizational tasks and technical skills like file management empower me to deliver outputs that are more than just numbers—they offer insights and build efficiencies. All will prove invaluable in accurately managing the wealth of data associated with your company’s Class A office buildings portfolio.

In a recent internship at Trevor Wissink-Adams, I played an instrumental role in managing and maintaining the property database. Under my watch, the integrity of the data improved by 18%, while the turn-around time for report generation decreased by 26%. My skills in utilizing formulas and automating spreadsheet processes led to more efficient tracking and updating of relevant property details, ensuring up-to-date and accurate information for the agency’s use.

While volunteering with Red Door Real Estate, I successfully managed the organization’s property and tenant databases. My meticulousness in data validation ensured a 93% accuracy rate across the entire database, facilitating smoother operations and informed decision-making. Moreover, I leveraged my adeptness in file management to validate and verify hundreds of data entries daily, reducing the margin of error by 11%.

Energized by the scope of opportunity Boston Properties offers and driven by my passion for data, I am ready to contribute my detail-oriented approach and technical capabilities to your team. Furthermore, my eagerness to grow professionally will ensure that I continue to learn and make meaningful contributions to support the company’s status as one of the largest publicly traded office REITs. I would appreciate the opportunity to discuss how my skills can add value to your company. Thank you for considering my application.

Lucia De Luca

• And beyond the zeal? Competence in relevant technology, attention to detail, excellent communication skills, and proven proficiency in formulas and data handling should show in your entry-level data entry clerk cover letter.

Related cover letter examples

• Data engineer
• Data Analyst
• Data Scientist
• Administrative Assistant
• Entry Level

How to Formulate Your Data Entry Cover Letter

You don’t want your cover letter to be forgettable! One of the best ways to make recruiters and potential employers remember you is to tailor your cover letter to the specific job description —no one wants a letter that sounds like it was written for just anyone.

Look for whichever points the job description emphasizes the most, such as organizational skills or database overhauls. Think of times you’ve already demonstrated your alignment and success, and start writing.

Don’t focus on team-building skills if you’re applying for a role that’s more focused on software and technical tools. And make sure you aren’t repeating points from your resume!

Writing your intro and greeting

Open your cover letter with a professional greeting addressed to a specific person from the organization. Avoid generic terms like “Dear Sir/Madam”!

Your intro is your hook! What makes you so uniquely, irresistibly great at data entry? And how does that make you a great fit for the specific company job you’re applying for?

Get specific when you make your connection with the company. Visit their about page or mission statement to find their core values (like attention to detail or data integrity), and hone your intro to align with those.

Check out this example of a terrible opener—the greeting is informal and nothing’s specific! (What experience? Why are you a good employee? How do your skills benefit the company?)

Hi I’m Lucia,

I’d like to work for your company because I’m a good employee with professional experience. I can do spreadsheets and keep everything organized.

Here’s a high-quality opener with that formal, personalized greeting and immediate followup with job-specific skills that demonstrate value for the company. Not to mention the hook: What kinds of strategic insights?

Ah, that’s better!

Dear Ms. Taylor,

As a proactive and detail-oriented data entry clerk, I am eager to offer my strategic insights at Boston Properties to improve data flow and elevate your company’s success.

Writing your body text

Now that you’ve made a nice first impression with a personalized, attention-grabbing intro, it’s time to share some stories of how you’ve created success before. A data entry clerk should provide memorable examples of excellent data management with measurable results, like property database management with reduced report turnaround times.

Include metrics like error reduction percentages or improved ROIs that have benefited your previous employers: Quantifiable data backs up your claims to make you look more reliable and prepared.

Credentials help give your body paragraphs some added “zip,” too! If you have any additional certificates like a Certified Information Technology Professional (CITP), add it!

Here’s a good one:

During my time as volunteer at the local community center, I had the responsibility of managing their member database. A consistent data backup and recovery plan was crucial for safeguarding valuable information. This action led to a 94% reduction in data loss incidents over six months.

Closing off and signing your cover letter

Your closing paragraph is the perfect spot to sum up how your values and qualifications align with the company’s values! Mention a few specific skills or values that make you an unusually good fit for the job role to conclude your qualifying statements.

Don’t forget to include a call to action, too! Invite the recipient of the letter to ask you for more details about why you’re the ideal hire. Ask them to call you for additional qualifying info about how your data entry skills will benefit their company.

You’ll definitely want to thank the company for their consideration, but this can happen either during your closer paragraph or your signoff. When you sign your letter, always use your real name and highly professional language.

Here’s an example of all the stuff you should never do (informal, vague sentences, failure to provide examples of how skills relate to the company, and an unprofessional closure):

Wow (and not in a good way)!

I’m glad you looked at this letter. I think my skills are great for the job and I hope you call me to let me know when I start.

This next closing paragraph and signoff are way more put-together. The candidate mentions the company and states their intentions to uphold its vision. There’s also a polite thank-you for the reader’s time, plus a professional and sleek signoff.

Create your Europass Cover Letter

Europass helps you to develop a structured, consistent and professional cover letter guiding you through each step. You can create new cover letters or edit existing ones using the Europass tool to create and edit cover letters.

How does Europass help?

Europass will guide you step by step through the process to help you create a good cover letter with all the essential information. You can create, store and share cover letters in 31 languages , choose from different templates to customise your application and share them easily from your Europass Library . 

Create your Europass

How to write a good cover letter

A cover letter should highlight your motivation to apply for a specific job or opportunity, and demonstrate why you consider yourself to be the best candidate. Your cover letter should refer to particular examples in your CV and describe why these are relevant for the job vacancy you are applying for.

Read carefully

Read the vacancy notice carefully and highlight the skills that relate to the requirements of the position in your cover letter.

Use keywords

Use the keywords when you list your soft skills as mentioned on the vacancy notice (punctual, organised, team-player and so on).

Have short and clear paragraphs that show different aspects clearly.

Get to know the employer

Take time to research the employer to gain valuable insights into the culture of their organisation and make references in your cover letter to one or two key points.

Keep it short

You cover letter should not be longer than one page.

• First paragraph - why you are motivated to apply for the position,
• Second paragraph - how you are the most suitable candidate for the position, and
• Third Paragraph - why the company is a good match for you.

Use formal tone

Use a formal, polite tone and make sure there are no spelling mistakes.

Use simple fonts

Use simple non-decorative font styles, normal font-sizes (11-12) and optimal spacing (1 or 1.5).

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(GENERAL-24-06) 2024-25 FAFSA Student Aid Index Update and Timeline (Updated March 14, 2024)

Updates: On March 14, 2024, we updated the 2024-25 FAFSA Updates page. Each time we update the page, we will update this announcement and re-push it to our subscription email. In addition, you can bookmark the page and check it periodically.

Issue Alerts: On Feb. 23, 2024, we updated the 2024-25 FAFSA Issue Alerts page. Each time we update the page, we will update this announcement and re-push it to our subscription email. In addition, you can bookmark the page and check it periodically.

We would like to provide you with an important update regarding the 2024-25 Free Application for Federal Student Aid (FAFSA ® ) process. This Electronic Announcement provides further details regarding aid eligibility and the post-processing experience for students, institutions, state higher education agencies, and scholarship organizations.

Since the form went live on Dec. 30, more than 3.1 million forms have been submitted. The Department continues to work to ensure students and their families have access to a stable and secure form.

As part of our continuing commitment to put students first, we will ensure students and their families receive all the aid they are entitled to receive. To account for inflationary adjustments as required under the law, the Department has updated the supporting tables used in the Student Aid Index (SAI) calculation, ensuring that students are benefitting from approximately an additional $1.8 billion in aid. These tables, which directly impact eligibility for need-based federal student aid, detail the allowances against income and assets reported by students and families on their FAFSA form. The revised tables are included in the final Student Aid Index (SAI) and Pell Grant Eligibility Guide . In the coming weeks, our teams will be updating the Federal Processing System (FPS) to include the updated tables. Based upon estimations for completing that work, the Department will begin transmitting batches of FAFSA information (ISIRs) to schools and state agencies in the first half of March, which will include the updated SAI tables. We anticipate catching up with the majority of ISIR transmissions to schools in the weeks following the beginning of ISIR delivery.

We anticipate that the 2024-25 FAFSA processing timeline will change as follows.

Post-Processing Experience for Students

Students will receive an email informing them that their FAFSA form has been fully processed and their FAFSA information has been sent to the schools they listed on their form.

Students who applied using the online FAFSA form will receive an email that they can access their FAFSA Submission Summary by logging in to StudentAid.gov using their account username and password.

The Department will send an email reminder to previous FAFSA applicants who have not yet submitted a 2024-25 FAFSA form.

Students will be able to make corrections to their FAFSA once their eligibility has been calculated and ISIR generated. Students may view their eligibility calculation by logging back into their Studentaid.gov account.

The Department will fully process paper applications in the weeks following.

Post-Processing Experience for Institutions, State Higher Ed Agencies, and Designated Scholarship Organizations

Institutions, state higher ed agencies, and designated scholarship organizations will begin receiving batches of FAFSA information (ISIRs) starting in the first half of March. The information transmitted to schools will include the updated SAI tables.

We are continuing to test several vendor built systems and we will provide regular progress updates to schools and stakeholders as we move forward.

As in previous years, when the Congressional appropriations process has completed and determined the 2024-25 Maximum Federal Pell Grant award amount, ISIRs will be re-processed to reflect that update.

Resources for Institutions, State Higher Education Agencies, and Other External Partners

The Department will continue to assist our external partners through webinars, resources, and updates on the Knowledge Center . We also welcome our partners to continue to submit questions related to the 2024-25 FAFSA launch using the Contact Customer Support form in FSA’s Partner Connect Help Center. To submit a question, please enter your name, email address, topic, and question. When submitting a question related to this Electronic Announcement, please select the topic “2024-25 FAFSA.”

Stay Informed

We will continue to update the “2024-25 FAFSA Updates” page and the key dates noted in this announcement in the 2024-25 FAFSA Roadmap . We encourage our partners to sign up for Knowledge Center Subscription emails to receive the latest news on a daily or weekly basis.

Last Modified: 03/15/2024

Resume Creator: CV Maker PDF 17+

Create profession cv & letter, mazahr kaleem, designed for iphone, iphone screenshots, description.

Resume Builder makes your CV more professional for grab the job opportunity. The job market is So competitive, but you don't have to navigate it alone. Resume Creator - CV Maker PDF app, is going to be your ultimate companion in creating compelling resume templates and Attractive cover letters with Curriculum vitae templates for free in IOS. Resume maker pdf file provides you with the tools you need to create a professional CV letter for job that sets you apart from the crowd. Whether you're a recent graduate looking for your first job or an experienced professional resume creator to climb the career ladder, free resume builder app - cv maker in pdf is designed to meet your unique needs. A perfect smart tool to craft compelling my resume builder app free and Curriculum vitae creators in PDF that grab employers' attention. By using Resume Creator - CV Maker PDF user-friendly and efficient app, you'll be able to create a stunning cv format for job that showcases your skills and experiences in the best possible light. The Latest free CV Creator app offers you to write the best compelling Application letters for a job, write an application letter for a teaching job, or anything with built-in 100+ free resume Templates and colorful themes. Going beyond just cv template and cover letters, CV Maker and PDF Resume Builders free app extends its utility to generating job offer letters and application letters. Key Features of Resume Builder Free - CV Templates App: 150+ Cover Letters & free resume Templates for build your resume In details Customization Options with free resume templates Multi Page’s resume format and free CV letter template Comprehensive Cover Letter Guidance Effortless Circular Vitae Creation for Jobs Hunting Various CV builder Templates and CV Formats Best CV maker & resume generator free with User-Friendly Interface for Users Seamless Resignation & Job Offer Letters with free my perfect resume Resume Creator - CV Maker PDF App goes beyond just offering the convenience of create CV and cover letter within must just by drag and drop section. It also allows you to edit and update your documents whenever necessary. Whether you're at home or on the go, you can make changes to your PDF CV in real time and ensure that your Job application materials are always up to date. Curriculum vitae isn't limited to just CV and cover letter creation. We understand the importance of a well-rounded job application, which is why we've included tools to help you draft job offer letters, resignation letters, warning letters, and more. With resume maker free - CV Maker you can create these documents with ease and professionalism. Why Choose Resume Creator - CV Maker PDF? Our commitment to excellence sets us apart in the competitive realm of best resume creator and cover writing letter apps. By incorporating cutting-edge technology, user-friendly design, and an extensive array of features, we guarantee that your job application documents will reflect your professionalism and dedication. Remember, a strong CV is the first step towards unlocking a world of opportunities. Writing Job offer letters & Resignation letters: Craft flawlessly formatted warning letters and resignation letters effortlessly with this intuitive app. Choose from a variety of meticulously designed templates for both warning and resignation letters, ensuring your correspondence maintains a polished appearance. Letter Maker & Resume Builder App offers an array of features: Warning Letter Format: Follow predefined structures to compose impactful warning letters. Resignation Letter Maker: Create resignation letters swiftly with customizable templates. Signature Integration: Add your digital signature for a personal touch. PDF Export: Generate high-quality PDFs of your letters. User-Friendly: Easy-to-navigate interface for seamless letter creation. Job Offer Letter Maker App: Craft professional job letters effortlessly with ease using CV Maker - Resume Builder Pdf App.

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