define the term project presentation

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How to Create a Successful Project Presentation?

A project presentation is a perfect opportunity to highlight the tasks initiated and finished by project managers and their teams. To truly excel in creating a project presentation, it's important to understand that a successful presentation involves several key elements that work in harmony. Here are more details.

In any business, project managers need to be able to communicate a project strategy to clients effectively. It can bring in new, long-term clients to your agency if done correctly. However, doing so incorrectly could seriously undermine your efforts to acquire or retain clients. One thing that unites business, academic, and corporate meetings is making a project presentation look good.

Professionals need this skill when effectively communicating ideas, outlining goals, and sharing project results. Creating and delivering a project presentation that connects with your target audience will lead to the project’s anticipated outcomes, regardless of your level of presentation experience. This blog will walk you through the art of presenting a project and offer business professionals advice on making their project plan presentation stand out.

What is a Project Presentation?

A project presentation is a business activity where team members and stakeholders come together to supervise a project from start to finish. It is a formal submission of a project to stakeholders for discussion of a topic and acceptance. One or more business professionals provide a document or slide deck summarizing every project detail during a presentation.

The project manager presents essential information regarding the start of the project and its preparation, including the project scope, requirements collection, deliverables list, schedule, and milestones. A project management presentation is typically made for the first time before the project’s implementation. Then, as the project progresses, you reintroduce it to the stakeholders with timely updates and news.

Who is the Audience for Your Project Presentation?

Team members and organizations involved in the project’s success or failure comprise stakeholders and other team members:

Show the project presentation to the team members who will be working on the project so they are aware of the expectations and the risks involved. Information such as the requirements, the work breakdown structure, the plan, and the deliverables will be required.

Stakeholders

Show your project to the people who can approve funds and resources, i.e., the stakeholders. Demonstrate to them how the project will provide the desired solutions for the problems they raise within the specified time frame.

The stakeholders are interested in the project’s scope , budget breakdowns , scheduling computations, risk assessments, and your plans for mitigating those risks and adapting to changes. Hence, they are the ideal audience for your project management presentation.

How to Successfully Create a Project Presentation?

Before jumping onto how to present a project, let us see what steps you should follow to create a successful project presentation:

Establish Objectives for Your Project

Layout your Plan
Outline the Problem and Solution
Keep the Slides in your Presentation Brief
Use More Images and Less Text

Utilize Good Quality Diagrams, Presentation Aids, and Visuals

Pay Attention to Design
Begin with a Template for your Presentation

Before delving into the essentials of your project presentation, you should respond to the following queries:

What goals does your project aim to accomplish?
Why is it crucial that you and your group meet your objectives?
How are you going to let your audience know what your objectives are?

Your project is already doomed to failure if it lacks specific goals. It’s common for project managers to skip the goal-setting stage. However, this is not advised. That’s because you can make things easier for yourself to fail. Stakeholder buy-in can be achieved once project goals are well-defined.

The question now is: How do you set and accomplish project goals? Using the SMART goal-setting process is one way to do that.

SMART project goal-setting:

“SMART” is an abbreviation for the words “specific, measurable, achievable, relevant, and time-bound”.
Setting and carrying out effective project plans need the use of SMART targets . It requires a closer examination of the more minor elements that matter most to your audience.

Layout Your Plan

Outlining your strategy for achieving your goals is a crucial next step after setting them. Putting your idea into an executable plan with steps for execution is a great place to start.

You may be wondering why this is a necessary stage in making a project presentation that works. Well, p lanning a project , no matter how big or small, is easier when you have a thorough strategy, structure, and layout. It eliminates ambiguity and makes it easier for your audience to understand the project roadmap without missing anything.

Both technical and non-technical project aspects should be included in your plan layout. As a result, you should use a project presentation template that outlines all the procedures and activities in detail to offer yourself an advantage. Additionally, the structure of your PowerPoint or Google Slides presentation should be straightforward and understandable.

Depending on the kind of project, your plan might contain important information like:

The earlier-described aims and objectives
Your project’s framework, technique, and scope
Project deliverables, acceptance criteria, and milestones
Timeline and schedule for the project
Estimates of resources and budget, etc.

You can use a pre-made customizable project management presentation template available online, like SlideUpLift . You can make this presentation template uniquely yours by modifying it.

When creating a project plan, there are no hard and fast rules. However, you should divide it into three sections if you want to develop an engaging approach that will stick with your audience:

Introduction
Conclusion and key takeaways

Outline the Problem and its Solution

You have just finished drafting your project action plan . It’s time to let your audience know about your project’s objectives and plan. It’s your responsibility to hold your audience’s attention from the beginning to the end, whether you’re pitching a project plan to clients or an investor deck.

Emphasizing your audience’s problems is one of the best strategies to get their attention. Having stunning slides highlighting your outstanding product features and project activities is insufficient. Ensure that your project presentation is set up to:

List the problems that your audience is facing.
Stress how your initiative, offering, or service helps them with their problems.
Describe the advantages of using your product or contributing to your project for them.
Simply put, your audience should understand how your project improves their lives. As soon as they know this, they will pay attention to your suggestions and act accordingly.
Avoid assuming anything about your audience in general.

If you want the audience on board, discuss their issues and potential solutions in a separate presentation. Make sure they know how your initiative will help them.

Keep the Slides in Your Presentation Brief

Prioritize quality over quantity while designing project presentations. Make sure your slides are brief and easy to understand. Your audience will appreciate that you respect their time when you do this.

The following justify why you should keep your presentation short:

Not only may concise presentation slides be effective, but they may also be memorable.
There is a noticeable decline in attention span after 30 minutes during project or business presentations. You run the risk of losing the interest of your audience midway through if you make long speeches.
No one wants to spend hours watching you flip a ton of slides. Focus your audience’s attention and get them to pay attention to the material by using shorter slides.

Use More Images and Less Text

Using more images and less text in your presentations is another excellent method to keep them engaging but succinct. Recall that your slide show should support, not take the place of, your spoken presentation. Therefore, you want to avoid cramming too much data onto a single presentation.

Adding too much text to your presentation could:

Bore and overwhelm your audiences.
Draw the audience’s focus to the text, which will lessen the impact of your presentation.

When information is presented visually and in bite-sized portions, people remember it better. This holds for corporate leaders, project managers, both B2B and B2C audiences.

Presenting projects successfully requires the use of visuals. Visual aids help viewers retain 95% of a message, drawing them in and holding their interest. However, they maintain just approximately 10% when exchanged by text.

You can employ a wide range of visual aids in your presentations, such as:

Pictures Videos
Charts and graphs
Maps of heat and choropleth
Dispersion charts

Your chances of gaining audience engagement and encouraging answers to your call-to-action (CTA) will increase if you include images and videos. Mind maps, Gantt charts , and whiteboard drawings are excellent tools for visualizing project plans in their early stages. Using maps, graphs, charts , and trees, you can display the architecture for projects, including technology.

Pay Attention to Design

Your project presentation may succeed or fail based on its design. Whether you are a rookie or an expert designer, design tools offer you an advantage. In minutes, you can produce visually striking presentation designs for your company.

The good news is that creating eye-catching project presentations doesn’t have to break the cash. Millions of breathtaking royalty-free photos and lovely pre-made layouts are available for your slides.

These are some pointers to keep in mind when creating your slides.

Make Use of a Proper Color Scheme

Use color sparingly in your presentations if you want them to look appealing. Everyone loves color, so we get it. However, using too many colors may make your presentations disorganized and unpleasant.

Make Use of Clearly Identifiable Typography

Changing your font can influence readers’ understanding of your words. Therefore, ensure that your slides convey the intended content and look professional and well-organized.

Begin With a Template for Your Presentation

Making powerful project presentations can take much time, regardless of experience level. Suppose you are facing an impending deadline. Writing your project plan, making your slide notes, creating your slides, finding and including images, and other tasks would be on your plate. Creating these things from scratch could take longer and result in messy presentations.

Using presentation templates might relieve all of your worries. They make it quick and simple for you to create project presentations that appear professional. Because the slides are pre-designed, there will be space for you to add any type of content you would require. The design is present in every form—progress bar, chart, graph, table , video , or image. All you have to do is enter text, add data, or add an image. And just like that, your presentation is set to go.

Case Study For a Project Presentation

The Cline Avenue Bridge is an example of a difficult project that serves as the basis for the project presentation example. Since it is outside the purview of this article, we are not providing all of the presentation’s components for instructional purposes. Nevertheless, we demonstrate how to create a PowerPoint presentation for a project, how to customize the templates to the content to be presented, and how to show the more typical slides of each component.

This is a case study of a real project and how the project manager uses templates to put together the project presentation using the structure we presented above. Here’s how to create a PowerPoint presentation for a project, along with some project presentation ideas.

Project Overview:

The presenter provides a project charter-style summary of the project’s highlights on this slide. The project manager can expand upon the introduction throughout the project lifespan, and the speech can seamlessly transition across several knowledge domains without requiring a slide change or in-depth discussion.

In particular, the Cline Bridge Project narrates its goal, briefly mentions its location, provides a link to a map for additional information, and presents several key statistics (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). The final deliverable’s salient features—a concrete segmental bridge measuring 1.7 miles in length and 46 feet in width—are enumerated.

Process Model:

The framework for the project lifecycle, processes, planning, and execution is shown in the Process Model presentation. In this slide, the project manager will discuss how the model is customized to the project’s particulars. In this instance, the builder has specified the use of BIM (Building Information Modelling) as the process model for the design and construction of the Cline Bridge.

During this slide, the presenter might further detail the knowledge practices involved in each lifecycle phase—Design, Production, Construction, Operation, and Planning. Conceptual and detailed design are the two primary knowledge areas that make up the first stage, for instance, “Design.”

Since the content arrangement for the scope section of the presentation consists of a list of “requirements,” it typically consists of multiple slides. This information leads to a recommended table arrangement that maximizes available space. It’s crucial to portray the set of needs rather than the individual requirements and to refrain from misusing the “list.” If not, the requirements document is transcribed by the project manager.

This example project presentation shows ten categories of requirements covering various project lifecycle stages.

Conceptual Design
Construction
Construction Logistics

Utilizing a lot of resources is necessary when building a bridge. Organizing this component of a project presentation as a single-level financial table at an executive meeting is advised. Specific resources and cost analysis presentations are tasked with providing more information.

The list of available resources is as follows:

Expert Services
Construction labor, land machinery, materials, and quality assurance
Backup Subcontractors for Waste Disposal and Cleaning

We recommend incorporating visual elements, such as icons and colors that are symbolically tied to each of the items stated, to break up the monotony of table after table throughout the project presentation.

Project Schedule:

The purpose of the project roadmap , as previously mentioned in the article, is to provide a thorough overview of the critical turning points that will occur over time. Owing to the size of a bridge-building project and its extended duration, it is recommended to provide a roadmap that clearly matches milestones with relevant lifespan stages, especially for such large-scale undertakings. This method helps the viewers visualize the step-by-step development of the building process.

In keeping with earlier slides, we developed a roadmap in the example that included the following high-level benchmarks and subcomponents:

Project Start-Up
Contracts, Clearances, Budgeting, and Financing for Projects
Buying and Renting of Land
Initial Design Detailed Design Conceptual Design
Site Setup: Clearing, Grading, and Access Routes
Waste Management Examination
Tests of Materials
Site Evaluations
Tests for seismic activity
Manufacturing Fabrication
Assembly of Modular Components
Building, Assembling, and Construction
Test of Quality under Acceptance Standards
Stress Exam
Management and Upkeep

As you can see, the project manager chose a step-by-step plan that was given with minimal scheduling specifics and start and end dates to provide context for the diagram.

Project Hazards:

Throughout a project, risk management is an iterative process. The risks you face while presenting your initiatives will change based on how well they proceed along the roadmap. In this particular instance, we have chosen to showcase the risks deliberated about at the ideation phase, wherein the developer trades risks with contractors and the bridge construction business.

Our recommended structure for this type of material is a straightforward table with easily readable and visible risks and a description that serves more as a starting point for conversation than a thorough explanation.

It is crucial to categorize the risks given, if just in terms of their “impact” and “probability.” This will lead to some really interesting discussions about them.

Risks outlined in the first phase:

Mistakes in Design
Building Hold-Ups
Overspending on the Budget
Modifications to Regulations
Conditions of the Site Equipment Failures
Incidents about health and safety

The hazards listed are highly serious, as the reader can see, and each will result in a different Risk Analysis Report.

The project presentation’s quality control component may change depending on the quality process used. A continuous improvement quality approach, which iteratively improves quality over many projects, is typical for large organizations with a consistent portfolio of projects (for example, software businesses). The scenario is the same for construction organizations , such as the example, and the quality control model aligns with the building process model. In this instance, the project manager is outlining the quality control procedure to be used on the BIM model as well as the procedure to be adhered to during the bridge’s actual construction:

Using a simple dashboard, we created in this example, allowing the project manager to show:

The Existing Chronology
Top 5 Problems
Present-Day Burnout
Top 5 Risks

How to Present a Project Management Presentation?

A project plan is an official document that follows a set format and flow. Your presentation should follow this flow for maximum impact.

To present a project plan , you should go over the following eight steps:

Give an overview. Provide a brief overview of the project, outlining its goals and rationale.
Examine the key results and objectives, or OKRs. Talk about the main deliverables and anticipated deadlines. Before starting a project, what crucial information should you obtain from a client? Think about this before engaging in conversation.
Describe the exclusions and expectations. Make assumptions clear and restate anything that is outside the project’s scope. You might be wondering when to show a client the project cost. This is the right moment to ensure both of you have clear expectations.
Give a high-level timetable. Use a Gantt chart to show the important milestones and dependencies in the project schedule.
Give a brief introduction of your group. Present the customer to coworkers with whom they will be working closely, as well as anyone whose experience will strengthen your reputation (such as a seasoned subject matter expert.)
Explain communications. Make sure your client is aware of the collaborative process. Mention how they can contact you with any queries or issues and how they will be updated.
Talk about the unexpected. Examine the procedure you’ll use to address requests for changes and problems when they come up.
Q&A. To make sure nothing was missed, conclude with a Q&A session.

Questions To Ask The Client Before Starting The Project Management Presentation

The client project focus ensures that your client’s business goals are sufficiently handled and that transparency is maintained throughout the project. Objectives, milestones, acceptance criteria, etc., are frequently discussed beforehand.

You might still need to ask a few questions, though, and these are the top five:

Who are the project stakeholders in your organization? What authority and interest levels do the people who intend to be associated with the project have?
Have you already worked on projects similar to this one? How did you overcome the obstacles, if any?
What characteristics, outputs, or specifications should we constantly focus on?
Are you having trouble sleeping at night because of anything related to this project? If yes, what would it be?
Do you have any questions about risks, difficulties, or other project parts we haven’t yet covered?

Questions the Client Might Ask During a Project Presentation and How To Answer Them

For new speakers, the Q&A section can often be their biggest worry. The most difficult part of being ready for this is that you never know what queries a client may have.

Client inquiries frequently revolve around their worries about potential problems. You’ll be able to anticipate their questions more accurately when you know about their priorities. Assume that your client has a tight deadline for finishing the project. Among the queries they might have are:

How are you going to guarantee that the project is completed on time?
How would you respond if deadlines begin to elude you?
Which risks could cause the project to be delayed?

You can prepare well-reasoned responses to their questions by considering their priorities and potential issues beforehand. But what about those unexpected queries that come out of nowhere?

Three pointers to help you handle unforeseen queries from clients during a project presentation are as follows:

Firstly, thank them for raising the question. Encourage your client to speak with you and express their worries upfront.
Find out what motivates the question. Ask why a question is being asked if it appears pointless or strange. Perhaps the client possesses knowledge that you are unaware of. You will also have extra time to consider your response as a result.
Put it on the table for later. Inform the customer that you will investigate and get back to them if you are unsure of the response. Give your client a timeframe during which they can anticipate receiving your response.

Establishing objectives and having a well-thought-out plan to reach them are the first steps in producing an effective project presentation. It also calls for effective delivery, careful attention to design, and the creation of captivating content.

A strong pitch deck that explains the specifics of your idea and its potential for success is essential if you want to seal those transactions. Using a user-friendly project presentation program such as SlideUpLift can be a game changer.

The ideal design tool for producing eye-catching and captivating project presentations is something SlideUpLift specializes in. You can use various features and tools with SlideUpLift to assist you in achieving your ideas for your projects.

To help your presentation succeed, SlideUpLift offers hundreds of presentation templates , graphic components, font styles, data visualization tools, and pre-installed stock photos and videos.

You now have all the advice and resources you need to ace the project presentations for the future. With the presentation templates from SlideUpLift, get tips and tricks on standing out when presenting, go ahead and amaze your audience!

How do I effectively present my project?

To present your project effectively, focus on clear communication, use visuals, and tailor your message to your audience’s level of understanding.

How can I present my project as a project manager?

As a project manager, presenting a project involves clear communication of goals, methodologies, and outcomes while addressing potential risks and solutions.

What are the best ways to present a project?

The best ways to present a project include engaging visuals, storytelling, and addressing key points such as objectives, timelines, and potential challenges.

Are there templates for project management presentations?

Several platforms, including SlideUpLift, offer templates specifically designed for project manager presentations .

What are effective ways to present my project to clients?

Effective ways to present your project to clients include emphasizing value, addressing their specific concerns, and showcasing project outcomes.

Table Of Content

Project Management Presentations Collection PowerPoint Template

Project Kick Off Presentation PowerPoint Template

Project Status Review Deck PowerPoint Template

Related blogs.

10 Best Business PowerPoint Templates for Presentations

10 Best Business Presentation Topics to Captivate Your Audience

10 Best Google Slides Templates And Themes For Presentations

10 Best PowerPoint Templates for Finance Presentations

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Project Presentation is a formal submission of a project to stakeholders for familiarization, discussion and acceptance. It takes several forms: 1) a page of the project plan to describe the project to the reader, and 2) a meeting to announce the project and state about expected benefits and outcomes to be produced upon successful project completion.

Regardless of which form is used, a typical project presentation serves the following purposes:

Providing a planning and organizational tool to the target audience (stakeholders) before the project begins
Outlining a preferred course of action for implementing the project
Creating a brief description of the project, including business drivers, strategic goals, tactical objectives, desired deliverables, others.

Often both forms of project presentation are used in reviewing and accepting projects. Presenting a project to stakeholders means explaining the need for project launch and describing key advantages and benefits expected from project delivery. As a rule, project presentation is developed at the very beginning of the project (during the initiation phase) before this project is approved for startup.

CIS 530 - Computational Linguistics

For the term project part of your grade, which is 40% of your overall grade.

Term Project

Your project will be a self-designed multi-week team-based effort. You will be paired with a member of the course staff to help mentor the project. The goal of the project is to build or analyze a model on data of your choosing. Your final project will consist of the following components:

A formal definition of the problem and a motivation for why it is an interesting challenge for natural language processing.
A literature review of past approaches to the problem.
A commented implementation of the simplest possible solution to the problem. For instance, this could be a majority class baseline or a random baseline.
A reproduction of a strong baseline or starting point.
Two extensions that attempt to improve from your starting point, along with a brief (one- to three-paragraph) accompanying write-up for each innovation describing the general approach and whether it worked.
A final report summarizing your results.
A short 10 minute presentation about your project including 3 minutes for questions.

Most projects will fall into one of three catagories: trying prebuilt models on data you are interested in and trying to make improvements, a reimplementation of a paper or an analysis of an existing system. Extensions should be interpreted in a project specific way, but should clearly involve something new. For example, if you focus on analysis, an extensions could be a new qualtiative analysis or a new metric. We will be flexible in terms of what kind of data you would like to work and allowing for interesting innovations.

After the proposal, a member of the course staff will be paired with you and help guide and mentor you throughout the project. As part of each milestone after the proposal, you will need to have scheduled your next meeting with your mentor. Your mentor will be the main evaluator of your project, so it is important that when you meet, that you can clearly explain whats going on in your project. They will be able to offer advice and provide context. Extensions should be agreed upon with your mentor.

The term project is split into 5 deliverables, where the first four are worth 5% each, and the final report and presentation are worth 20%. You don’t have to wait to start working on each part of the project. We encourage you to begin work early, so that you have a polished final product.

The expected team size is 4. You may reach out to the instructors on piazza for special circumstances about team size.

If you don’t have an idea about what you’d like to do for the project, we can suggest a technical project implementing a sequence to sequence question answering system.

Milestones and Due Dates

Nov 8, 2021 - Proposal - maximum 1.5 page project proposal. Give motivation and define the problem, or question you want to explore.
Nov 25, 2021 - Milestone 1 - A literature review of 3 papers, collect any data you need and scheduled mentor meeting.
Dec 2, 2021 - Milestone 2 - Evaluation code, a simple baseline, a strong baseline and scheduled mentor meeting.
Dec 9, 2021 - Milestone 3 - 1 extension, draft of your final project presentation and scheduled a mentor meeting.
Dec 15, 2021 - Project Final - Finish extension, submit final report, final presentation, and have scheduled a presention.
Dec 16, 2021 - Project Presention Day Option 1 3:30 - 6:00 EST via zoom.
Dec 21, 2021 - Project Presention Day Option 2 3:30 - 6:00 EST via zoom.

For this milestone, you will need to create writeup proposing a project. It should include at least

A motivation for the problem or question (1 paragraph).
Explanation of what you plan on doing or studying (2 paragraphs, plus an illustrative example, in the form of a figure if appropriate)

You do not have to have a perfectly clear picture of your project at this point, but try to make at least inputs and outputs clear. If you know what kinds of models you want to work with already, please say so. The proposal should be no longer than 1.5 pages, and will serve as a basis for pairing your with a mentor. This milestone is worth 5% of the grade.

Milestone 1

For your first milestone you will need to have reviewed 3 papers and collected any data you need to do your project.

For Milestone 1, you’ll need to create a writeup which includes:

A literature review of three or sections textbook that describes the problem
A description the data you have collected to support your project

For your literature review, you should read 3 research papers that address the problem that you are working on. You should write a 1-2 paragraph summary of each paper, desribing the approaches that used and how well the approaches worked.

You will also need to submit any data you have collected.

This milestone is worth 5% of the grade.

Collect your data

Since most of the projects that we do in this course are data-driven, it’s very important to have your data ready to go at the outset of a project. You should collect all of the data that you’ll need for your term project and split the data into three pieces:

Training data
Development data

The training data will be used to train the model, the dev data can be used to optimize your system parameters and/or to evaluate different approaches to the problem, the test data is a “blind” test set that will be used in the final evaluation.

If you are basing your term project on a shared task, then usually the data will be collected already, and usually it will be divided into a standard training/dev/test split. If it’s already assembled and split - great! You’re ahead of the game. If you’re not doing a shared task, then you may need to assemble your own data. A good way of creating your own training/dev/test split is to divide the data into chunks that are sized around 80%/10%/10%, where you want to use most of the data for training. It’s important to ensure that the same items don’t appear in more than one of the splits.

For your M1 deliverables, we’ll ask you to submit your data, plus a markdown file named data.md that describes the format of the data. If your data is very large, then you can submit a sample of the data and give a link to a Google Drive that contains the full data set. You data.md should describe the number of items in each of your training/dev/test splits.

What do you need to turn in?

A report no longer than two pages with related work, and description of your data.

A markdown file that describes your data (name it data.md). It should give an example of the data, describe the file format of the data, give a link to the full data set (if you’re uploading a sample), and give a description of where you collected the data from.

You should create a directory containing your training/dev/test data (please create a gzipped tar archive of the data). If your data is too large to upload to gradescope, the you can submit a sample of the training data, plus your compute dev and test sets

Things native English speakers know, but don't know we know: pic.twitter.com/Ex0Ui9oBSL — Matthew Anderson (@MattAndersonNYT) September 3, 2016

Milestone 2

For Milestone 2, you will need to:

Write an evaluation script

Write a simple baseline (for instance, a majority class baseline)
Evaluate a strong baseline you may have seen in literature

You’ll need to determine a suitable evaluation metric for your project, and implement it. If you’re basing your term project on a shared task, then there is likely an established evaluation metric for the task. You should re-use it. If you’re doing a new task, then you may have to do a literature review in order to determine what metrics are best suited for your task.

You should write an evaluation script that takes two things as input: a system’s output and a corresponding set of gold standard answers. Your script should output a number that quantifies how good the system’s answers are.

For your deliverables, you should include your script, plus an example of how to run it from the command line. You should give a formal definition of the evaluation metric that explains how it is calculated in a markdown file called scoring.md - this file should cite any relevant papers that introduce the metric. You can also cite Wikipedia articles that describe your evaluation metric, and/or link to an overview paper describing the shared task that you’re basing your project on if it defines the metric.

Write a simple baseline

As the final part of M2, you should write a simple baseline. This should be the simplest way of producing output for your task. For example, it could be a majority class baseline (like the one that we used in HW1) that determines the majority class from the training data and guesses that class for each item in the test set.

You should write a python program that will generate the output for the baseline, and you should submit that as simple-baseline.py. You should also include a markdown file named simple-baseline.md that describes your simple baseline, gives sample output, and reports the score of the baseline when you run it on the test set, and evaluate it with your scoring script.

Evaluate a strong baseline

The goal is to evaluate a strong baseline that you may have seen described in the liteature. It’s fine to use machine learning packages like pytorch or sklearn, or NLP software like AllenNLP, Spacy, or HuggingFace. For example, you could implement an LSTM based classifer or generation system. You should not turn in existing code that implements the baseline on the data you have in mind. If you are using a standard model, please integrate it into a code base you are forming, with your data. Your strong baseline should not be so complex that it could take an entire paper to describe. Instead, it should starting point for any innovations you have in mind.

A 1-2 page pdf report describing your evaluation measure, baselines, and their performance. Include any equations to you need to consisely, formally, describe all of these components.
You should describe your evaluation metric in a markdown file called scoring.md. Your scoring.md file should also show how to run your evaluation script on the command line (with example arguments, and example output).
You should include your evaluation script (you can call then score.py if you’re writing it in python).
You should upload simple-baseline.py and describe how to use the code in simple-baseline.md.
You should upload any code supporting your strong baseline and describe how to use it in strong-baseline.md.

Milestone 3

The goal of Milestone 3 is to complete one extension to the starting point you developed in the previous milestone. You will need to turn in a report describing the extension, no longer than 1 page.

For Milestone 3, you will also prepare a draft presentation about your project: google slides with presenter’s notes. Your presentation should convey these main ideas:

What is the topic of your term project? You should clearly explain to your classmates the problem that you selected to work on. Give an illustrative example of the problem first, and then give a more formal definition of the problem.
What is exciting about your term project? Why did you want to work on this topic?
How does the topic relate to the class? What new things did you learn?

You may also want to cover topics like this:

What kind of data is available for this problem? How do you evaluate whether a solution is good or not? If the evaluation metric is not already familiar to the class, then walk through an explanation of how it works.
What is the baseline performance for the simple baseline like a majority class baseline?
What approaches have people taken in the past? How successful have they been?
What did you implement for your published baseline?

For final submission, you’ll need to implement several extensions beyond this published baseline. These should be different experiments that you run to try to improve its performance.

You should also include a 2-3 explanation of extension, and your emprical evaluation of it.
You should submit your code for your extension. You should also submit a markup file explaining how to use the code.
A link to your draft slides for your final presentation.

Milestone 4

For your final milestone, you’ll complete your extensions to the baseline, and you’ll produce a final writeup for your term project.

Your final report should be written in the style of a scientific paper, and formatted with this LaTeX style file (which will make it look totally scientific!). Feel free you reuse content from your previous milestone writeups. Your report should contain the following sections:

Title. A descrpitive title for your term project.
Authors. A list of team members.
Abstract. Your abstract should give an overview of your project and your results (~100 words).
An informal description of the task, and how it relates to NLP/Computational Linguistics (1-2 paragraphs)
A figure that illustrates the task, or an illustrative example of the type of problem you’re trying to solve. This can be a picture, or an example of an input and output. You should include a caption or a short paragraph that describes what’s happening in your illustration.
A formal definition of the problem.
A paragraph describing why you picked this task for your term project.
If you adapted a shared task for your term project, then you should describe the shared task in your literature review, and cite the overview paper and give a URL to shared task homepage (if applicable).
For your literature review, you should also cite and summarize 3-5 research papers that address the problem that you are working on. You should write a 1-2 paragraph summary of each paper, desribing the approaches that they proposed and what results they got. Be sure to include a full citation of these papers in your Bibliography.
Data. This subsection should describe your training/development/test data. You should give an figure or table with examples from your data (including inputs and output labels). You should include a table that describes the size of your data sets. For example, it should give number of sentences or words, etc for each of the splits. You should also characterize the data. For instance, if there’s a skewed distribtuion over the labels, you should reoprt it here. If your training data comes from a published paper, then cite that paper and explain how they collected the data. If you constructed your data set, then explain in detail how you collected it, and include example code in an appendix.
Evaluation Metric. This subsection should describe your evaluation metric. You should include an English description of the metric, an equation for how your metric is computed, and a citation for this metric, and some citation(s) that shows what past publication(s) used this metric for the task that you’re working on.
Simple baseline. You should compute the majority class baseline (or other simple baseline) for your data, and report it in this section. This is a way of characterizing the data and showing the diffiulty of the task.
Published baseline. In this subsection you should write a detailed description of the published baseline that you implemented and cite the paper that it was published in. (You can update your Milestone 3 submission for this). You should report how well the model performs on your test set using the evaluation metric that you defined in your experimental design section. Does your implementation of the published baseline reach the same level of accuracy as the original paper? If not, why not? Are your results directly comparable – are they on the same test set? If not, why not?
Extensions. In this subsection, you should describe each of the extensions that you tried. You should include a ~1-2 paragraph of each extension that explains what you tried, why you tried it, and how it performed compared to your baseline. You should include a table of results, where the rows are the performance of the baseline or one of your extensions, and the columns are the performance on the test set (and on the dev set if you measured it). If you did any experiments where you searched over a set of different parameters, then you should include a result on how varying the parameter changed the performance on the dev or test set. Your tables and figures should include a detailed caption that explain how to read them.
Error analysis. In this subsection, you should perform an error anlaysis for your best performing system. Show examples of the errors that it makes. Can you cateorize the types of errors that it makes, and give an esimate of how prevelant each error type is? If you extensions performed better than the published baseline, then show examples of the errors that the published baseline makes that your extensions get correct (and vice versa if your extension introduces some new errors).
Conclusions. You should write a brief summary of what you accomplished in your term project. Did any of your implementations reach state-of-the-art performance on the task? If not, how close did you come? If not very close, then why not? (~100-300 words).
Acknowledgements. If you used someone else’s code or you benefited from discussions with one of the TAs, then you should thank them here. Give credit generously! (Optional)
Appendicies. This can include short snippets of code that were relevant to your project, along with a description of what it’s doing. It could also include more examples of your training data or your system’s output. (Optional)

I really like examples and good illustrations. If you created some nice visuals for your final presentation slides, then I encourage you to include them in your writeup too. You can submit your images in a images/ subfolder.

What do you need to turn in for Milestone 4?

You should turn the following items:

A PDF of your final report
A PDF final project presentation slides.
data/ - a subdirectory containing the training/dev/test splits that you use. If your data is too large to submit, then you can include a README file in this subdirectory that explains how to download your data.
code/ - a subdirectory containing all code that you developed for your project, including the baseline and extensions, and your evaluation scripts. This should include a README that gives a step by step walk thorugh of how to run your code, including an example of the command lines to run to reproduce the results that you report.
output/ - a subdirectory containing your model’s predictions on the test set, along with the gold labels. This should also include a README that shows the command line on how to run your evaluation script on the output, and example of what scores the script returns.
Schedule a time to present your results to Mark. You may choose from the two timeslots indicated at the top of this page, or schedule a seperate slot with Mark.

Project Presentation

You will need to present your project via zoom either in one of two public group sessions (listed at the top of the document), or schedule one-on-one time with Mark. You will have a specific order in the schedule. Your presentation should be no longer than 7 minutes, with 3 minutes for questions. The public sessions will each have roughly 10 projects, and everyone in the class is welcome to attend. We will take a 15 minute break in the middle.

This final milestone is worth 10%, split equally between final report and final presentation.

You’ve reached the end. Great job!

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What It Takes to Give a Great Presentation

Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman (St. Martin’s Press).

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Business Jargons

A Business Encyclopedia

Presentation

Definition : A presentation is a form of communication in which the speaker conveys information to the audience. In an organization presentations are used in various scenarios like talking to a group, addressing a meeting, demonstrating or introducing a new product, or briefing a team. It involves presenting a particular subject or issue or new ideas/thoughts to a group of people.

It is considered as the most effective form of communication because of two main reasons:

Use of non-verbal cues.
Facilitates instant feedback.

Business Presentations are a tool to influence people toward an intended thought or action.

Parts of Presentation

Introduction : It is meant to make the listeners ready to receive the message and draw their interest. For that, the speaker can narrate some story or a humorous piece of joke, an interesting fact, a question, stating a problem, and so forth. They can also use some surprising statistics.
Body : It is the essence of the presentation. It requires the sequencing of facts in a logical order. This is the part where the speaker explains the topic and relevant information. It has to be critically arranged, as the audience must be able to grasp what the speaker presents.
Conclusion : It needs to be short and precise. It should sum up or outline the key points that you have presented. It could also contain what the audience should have gained out of the presentation.

Purpose of Presentation

To inform : Organizations can use presentations to inform the audience about new schemes, products or proposals. The aim is to inform the new entrant about the policies and procedures of the organization.
To persuade : Presentations are also given to persuade the audience to take the intended action.
To build goodwill : They can also help in building a good reputation

Factors Affecting Presentation

Audience Analysis

Communication environment, personal appearance, use of visuals, opening and closing presentation, organization of presentation, language and words, voice quality, body language, answering questions, a word from business jargons.

Presentation is a mode of conveying information to a selected group of people live. An ideal presentation is one that identifies and matches the needs, interests and understanding level of the audience. It also represents the facts, and figures in the form of tables, charts, and graphs and uses multiple colours.

Related terms:

Verbal Communication
Visual Communication
Non-Verbal Communication
Communication
7 C’s of Communication

Reader Interactions

Abbas khan says

October 2, 2022 at 11:33 pm

Thank you so much for providing us with brief info related to the presentation.

Farhan says

February 23, 2023 at 9:45 am

yusra shah says

July 3, 2023 at 2:04 am

it was helpful👍

What is a Presentation?

Search SkillsYouNeed:

Presentation Skills:

A - Z List of Presentation Skills
Top Tips for Effective Presentations
General Presentation Skills
Preparing for a Presentation
Organising the Material
Writing Your Presentation
Deciding the Presentation Method
Managing your Presentation Notes
Working with Visual Aids
Presenting Data
Managing the Event
Coping with Presentation Nerves
Dealing with Questions
How to Build Presentations Like a Consultant
7 Qualities of Good Speakers That Can Help You Be More Successful
Self-Presentation in Presentations
Specific Presentation Events
Remote Meetings and Presentations
Giving a Speech
Presentations in Interviews
Presenting to Large Groups and Conferences
Giving Lectures and Seminars
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Managing a Public Consultation Meeting
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Elsewhere on Skills You Need:
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Teams, Groups and Meetings
Effective Speaking
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The formal presentation of information is divided into two broad categories: Presentation Skills and Personal Presentation .

These two aspects are interwoven and can be described as the preparation, presentation and practice of verbal and non-verbal communication.

This article describes what a presentation is and defines some of the key terms associated with presentation skills.

Many people feel terrified when asked to make their first public talk. Some of these initial fears can be reduced by good preparation that also lays the groundwork for making an effective presentation.

A Presentation Is...

A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.

A presentation can also be used as a broad term that encompasses other ‘speaking engagements’ such as making a speech at a wedding, or getting a point across in a video conference.

To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered.

A presentation requires you to get a message across to the listeners and will often contain a ' persuasive ' element. It may, for example, be a talk about the positive work of your organisation, what you could offer an employer, or why you should receive additional funding for a project.

The Key Elements of a Presentation

Making a presentation is a way of communicating your thoughts and ideas to an audience and many of our articles on communication are also relevant here, see: What is Communication? for more.

Consider the following key components of a presentation:

Ask yourself the following questions to develop a full understanding of the context of the presentation.

When and where will you deliver your presentation?

There is a world of difference between a small room with natural light and an informal setting, and a huge lecture room, lit with stage lights. The two require quite different presentations, and different techniques.

Will it be in a setting you are familiar with, or somewhere new?

If somewhere new, it would be worth trying to visit it in advance, or at least arriving early, to familiarise yourself with the room.

Will the presentation be within a formal or less formal setting?

A work setting will, more or less by definition, be more formal, but there are also various degrees of formality within that.

Will the presentation be to a small group or a large crowd?

Are you already familiar with the audience?

With a new audience, you will have to build rapport quickly and effectively, to get them on your side.

What equipment and technology will be available to you, and what will you be expected to use?

In particular, you will need to ask about microphones and whether you will be expected to stand in one place, or move around.

What is the audience expecting to learn from you and your presentation?

Check how you will be ‘billed’ to give you clues as to what information needs to be included in your presentation.

All these aspects will change the presentation. For more on this, see our page on Deciding the Presentation Method .

The role of the presenter is to communicate with the audience and control the presentation.

Remember, though, that this may also include handing over the control to your audience, especially if you want some kind of interaction.

You may wish to have a look at our page on Facilitation Skills for more.

The audience receives the presenter’s message(s).

However, this reception will be filtered through and affected by such things as the listener’s own experience, knowledge and personal sense of values.

See our page: Barriers to Effective Communication to learn why communication can fail.

The message or messages are delivered by the presenter to the audience.

The message is delivered not just by the spoken word ( verbal communication ) but can be augmented by techniques such as voice projection, body language, gestures, eye contact ( non-verbal communication ), and visual aids.

The message will also be affected by the audience’s expectations. For example, if you have been billed as speaking on one particular topic, and you choose to speak on another, the audience is unlikely to take your message on board even if you present very well . They will judge your presentation a failure, because you have not met their expectations.

The audience’s reaction and therefore the success of the presentation will largely depend upon whether you, as presenter, effectively communicated your message, and whether it met their expectations.

As a presenter, you don’t control the audience’s expectations. What you can do is find out what they have been told about you by the conference organisers, and what they are expecting to hear. Only if you know that can you be confident of delivering something that will meet expectations.

See our page: Effective Speaking for more information.

How will the presentation be delivered?

Presentations are usually delivered direct to an audience. However, there may be occasions where they are delivered from a distance over the Internet using video conferencing systems, such as Skype.

It is also important to remember that if your talk is recorded and posted on the internet, then people may be able to access it for several years. This will mean that your contemporaneous references should be kept to a minimum.

Impediments

Many factors can influence the effectiveness of how your message is communicated to the audience.

For example background noise or other distractions, an overly warm or cool room, or the time of day and state of audience alertness can all influence your audience’s level of concentration.

As presenter, you have to be prepared to cope with any such problems and try to keep your audience focussed on your message.

Our page: Barriers to Communication explains these factors in more depth.

Continue to read through our Presentation Skills articles for an overview of how to prepare and structure a presentation, and how to manage notes and/or illustrations at any speaking event.

Continue to: Preparing for a Presentation Deciding the Presentation Method

See also: Writing Your Presentation | Working with Visual Aids Coping with Presentation Nerves | Dealing with Questions Learn Better Presentation Skills with TED Talks

Improve your practice.

Enhance your soft skills with a range of award-winning courses.

How to Structure your Presentation, with Examples

August 3, 2018 - Dom Barnard

For many people the thought of delivering a presentation is a daunting task and brings about a great deal of nerves . However, if you take some time to understand how effective presentations are structured and then apply this structure to your own presentation, you’ll appear much more confident and relaxed.

Here is our complete guide for structuring your presentation, with examples at the end of the article to demonstrate these points.

Why is structuring a presentation so important?

If you’ve ever sat through a great presentation, you’ll have left feeling either inspired or informed on a given topic. This isn’t because the speaker was the most knowledgeable or motivating person in the world. Instead, it’s because they know how to structure presentations – they have crafted their message in a logical and simple way that has allowed the audience can keep up with them and take away key messages.

Research has supported this, with studies showing that audiences retain structured information 40% more accurately than unstructured information.

In fact, not only is structuring a presentation important for the benefit of the audience’s understanding, it’s also important for you as the speaker. A good structure helps you remain calm, stay on topic, and avoid any awkward silences.

What will affect your presentation structure?

Generally speaking, there is a natural flow that any decent presentation will follow which we will go into shortly. However, you should be aware that all presentation structures will be different in their own unique way and this will be due to a number of factors, including:

Whether you need to deliver any demonstrations
How knowledgeable the audience already is on the given subject
How much interaction you want from the audience
Any time constraints there are for your talk
What setting you are in
Your ability to use any kinds of visual assistance

Before choosing the presentation’s structure answer these questions first:

What is your presentation’s aim?
Who are the audience?
What are the main points your audience should remember afterwards?

When reading the points below, think critically about what things may cause your presentation structure to be slightly different. You can add in certain elements and add more focus to certain moments if that works better for your speech.

Good presentation structure is important for a presentation

What is the typical presentation structure?

This is the usual flow of a presentation, which covers all the vital sections and is a good starting point for yours. It allows your audience to easily follow along and sets out a solid structure you can add your content to.

1. Greet the audience and introduce yourself

Before you start delivering your talk, introduce yourself to the audience and clarify who you are and your relevant expertise. This does not need to be long or incredibly detailed, but will help build an immediate relationship between you and the audience. It gives you the chance to briefly clarify your expertise and why you are worth listening to. This will help establish your ethos so the audience will trust you more and think you’re credible.

Read our tips on How to Start a Presentation Effectively

2. Introduction

In the introduction you need to explain the subject and purpose of your presentation whilst gaining the audience’s interest and confidence. It’s sometimes helpful to think of your introduction as funnel-shaped to help filter down your topic:

Introduce your general topic
Explain your topic area
State the issues/challenges in this area you will be exploring
State your presentation’s purpose – this is the basis of your presentation so ensure that you provide a statement explaining how the topic will be treated, for example, “I will argue that…” or maybe you will “compare”, “analyse”, “evaluate”, “describe” etc.
Provide a statement of what you’re hoping the outcome of the presentation will be, for example, “I’m hoping this will be provide you with…”
Show a preview of the organisation of your presentation

In this section also explain:

The length of the talk.
Signal whether you want audience interaction – some presenters prefer the audience to ask questions throughout whereas others allocate a specific section for this.
If it applies, inform the audience whether to take notes or whether you will be providing handouts.

The way you structure your introduction can depend on the amount of time you have been given to present: a sales pitch may consist of a quick presentation so you may begin with your conclusion and then provide the evidence. Conversely, a speaker presenting their idea for change in the world would be better suited to start with the evidence and then conclude what this means for the audience.

Keep in mind that the main aim of the introduction is to grab the audience’s attention and connect with them.

3. The main body of your talk

The main body of your talk needs to meet the promises you made in the introduction. Depending on the nature of your presentation, clearly segment the different topics you will be discussing, and then work your way through them one at a time – it’s important for everything to be organised logically for the audience to fully understand. There are many different ways to organise your main points, such as, by priority, theme, chronologically etc.

Main points should be addressed one by one with supporting evidence and examples.
Before moving on to the next point you should provide a mini-summary.
Links should be clearly stated between ideas and you must make it clear when you’re moving onto the next point.
Allow time for people to take relevant notes and stick to the topics you have prepared beforehand rather than straying too far off topic.

When planning your presentation write a list of main points you want to make and ask yourself “What I am telling the audience? What should they understand from this?” refining your answers this way will help you produce clear messages.

4. Conclusion

In presentations the conclusion is frequently underdeveloped and lacks purpose which is a shame as it’s the best place to reinforce your messages. Typically, your presentation has a specific goal – that could be to convert a number of the audience members into customers, lead to a certain number of enquiries to make people knowledgeable on specific key points, or to motivate them towards a shared goal.

Regardless of what that goal is, be sure to summarise your main points and their implications. This clarifies the overall purpose of your talk and reinforces your reason for being there.

Follow these steps:

Signal that it’s nearly the end of your presentation, for example, “As we wrap up/as we wind down the talk…”
Restate the topic and purpose of your presentation – “In this speech I wanted to compare…”
Summarise the main points, including their implications and conclusions
Indicate what is next/a call to action/a thought-provoking takeaway
Move on to the last section

5. Thank the audience and invite questions

Conclude your talk by thanking the audience for their time and invite them to ask any questions they may have. As mentioned earlier, personal circumstances will affect the structure of your presentation.

Many presenters prefer to make the Q&A session the key part of their talk and try to speed through the main body of the presentation. This is totally fine, but it is still best to focus on delivering some sort of initial presentation to set the tone and topics for discussion in the Q&A.

Questions being asked after a presentation

Demonstration

Use the demonstration structure when you have something useful to show. This is usually used when you want to show how a product works. Steve Jobs frequently used this technique in his presentations.

Explain why the product is valuable.
Describe why the product is necessary.
Explain what problems it can solve for the audience.
Demonstrate the product to support what you’ve been saying.
Make suggestions of other things it can do to make the audience curious.

Problem-solution

This structure is particularly useful in persuading the audience.

Briefly frame the issue.
Go into the issue in detail showing why it ‘s such a problem. Use logos and pathos for this – the logical and emotional appeals.
Provide the solution and explain why this would also help the audience.
Call to action – something you want the audience to do which is straightforward and pertinent to the solution.

Storytelling

As well as incorporating stories in your presentation , you can organise your whole presentation as a story. There are lots of different type of story structures you can use – a popular choice is the monomyth – the hero’s journey. In a monomyth, a hero goes on a difficult journey or takes on a challenge – they move from the familiar into the unknown. After facing obstacles and ultimately succeeding the hero returns home, transformed and with newfound wisdom.

Storytelling for Business Success webinar , where well-know storyteller Javier Bernad shares strategies for crafting compelling narratives.

Another popular choice for using a story to structure your presentation is in media ras (in the middle of thing). In this type of story you launch right into the action by providing a snippet/teaser of what’s happening and then you start explaining the events that led to that event. This is engaging because you’re starting your story at the most exciting part which will make the audience curious – they’ll want to know how you got there.

Great storytelling: Examples from Alibaba Founder, Jack Ma

Remaining method

The remaining method structure is good for situations where you’re presenting your perspective on a controversial topic which has split people’s opinions.

Go into the issue in detail showing why it’s such a problem – use logos and pathos.
Rebut your opponents’ solutions – explain why their solutions could be useful because the audience will see this as fair and will therefore think you’re trustworthy, and then explain why you think these solutions are not valid.
After you’ve presented all the alternatives provide your solution, the remaining solution. This is very persuasive because it looks like the winning idea, especially with the audience believing that you’re fair and trustworthy.

Transitions

When delivering presentations it’s important for your words and ideas to flow so your audience can understand how everything links together and why it’s all relevant. This can be done using speech transitions which are words and phrases that allow you to smoothly move from one point to another so that your speech flows and your presentation is unified.

Transitions can be one word, a phrase or a full sentence – there are many different forms, here are some examples:

Moving from the introduction to the first point

Signify to the audience that you will now begin discussing the first main point:

Now that you’re aware of the overview, let’s begin with…
First, let’s begin with…
I will first cover…
My first point covers…
To get started, let’s look at…

Shifting between similar points

Move from one point to a similar one:

In the same way…
Likewise…
Equally…
This is similar to…
Similarly…

Internal summaries

Internal summarising consists of summarising before moving on to the next point. You must inform the audience:

What part of the presentation you covered – “In the first part of this speech we’ve covered…”
What the key points were – “Precisely how…”
How this links in with the overall presentation – “So that’s the context…”
What you’re moving on to – “Now I’d like to move on to the second part of presentation which looks at…”

Physical movement

You can move your body and your standing location when you transition to another point. The audience find it easier to follow your presentation and movement will increase their interest.

A common technique for incorporating movement into your presentation is to:

Start your introduction by standing in the centre of the stage.
For your first point you stand on the left side of the stage.
You discuss your second point from the centre again.
You stand on the right side of the stage for your third point.
The conclusion occurs in the centre.

Key slides for your presentation

Slides are a useful tool for most presentations: they can greatly assist in the delivery of your message and help the audience follow along with what you are saying. Key slides include:

An intro slide outlining your ideas
A summary slide with core points to remember
High quality image slides to supplement what you are saying

There are some presenters who choose not to use slides at all, though this is more of a rarity. Slides can be a powerful tool if used properly, but the problem is that many fail to do just that. Here are some golden rules to follow when using slides in a presentation:

Don’t over fill them – your slides are there to assist your speech, rather than be the focal point. They should have as little information as possible, to avoid distracting people from your talk.
A picture says a thousand words – instead of filling a slide with text, instead, focus on one or two images or diagrams to help support and explain the point you are discussing at that time.
Make them readable – depending on the size of your audience, some may not be able to see small text or images, so make everything large enough to fill the space.
Don’t rush through slides – give the audience enough time to digest each slide.

Guy Kawasaki, an entrepreneur and author, suggests that slideshows should follow a 10-20-30 rule :

There should be a maximum of 10 slides – people rarely remember more than one concept afterwards so there’s no point overwhelming them with unnecessary information.
The presentation should last no longer than 20 minutes as this will leave time for questions and discussion.
The font size should be a minimum of 30pt because the audience reads faster than you talk so less information on the slides means that there is less chance of the audience being distracted.

Here are some additional resources for slide design:

7 design tips for effective, beautiful PowerPoint presentations
11 design tips for beautiful presentations
10 tips on how to make slides that communicate your idea

Group Presentations

Group presentations are structured in the same way as presentations with one speaker but usually require more rehearsal and practices. Clean transitioning between speakers is very important in producing a presentation that flows well. One way of doing this consists of:

Briefly recap on what you covered in your section: “So that was a brief introduction on what health anxiety is and how it can affect somebody”
Introduce the next speaker in the team and explain what they will discuss: “Now Elnaz will talk about the prevalence of health anxiety.”
Then end by looking at the next speaker, gesturing towards them and saying their name: “Elnaz”.
The next speaker should acknowledge this with a quick: “Thank you Joe.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Example of great presentation structure and delivery

Having examples of great presentations will help inspire your own structures, here are a few such examples, each unique and inspiring in their own way.

How Google Works – by Eric Schmidt

This presentation by ex-Google CEO Eric Schmidt demonstrates some of the most important lessons he and his team have learnt with regards to working with some of the most talented individuals they hired. The simplistic yet cohesive style of all of the slides is something to be appreciated. They are relatively straightforward, yet add power and clarity to the narrative of the presentation.

Start with why – by Simon Sinek

Since being released in 2009, this presentation has been viewed almost four million times all around the world. The message itself is very powerful, however, it’s not an idea that hasn’t been heard before. What makes this presentation so powerful is the simple message he is getting across, and the straightforward and understandable manner in which he delivers it. Also note that he doesn’t use any slides, just a whiteboard where he creates a simple diagram of his opinion.

The Wisdom of a Third Grade Dropout – by Rick Rigsby

Here’s an example of a presentation given by a relatively unknown individual looking to inspire the next generation of graduates. Rick’s presentation is unique in many ways compared to the two above. Notably, he uses no visual prompts and includes a great deal of humour.

However, what is similar is the structure he uses. He first introduces his message that the wisest man he knew was a third-grade dropout. He then proceeds to deliver his main body of argument, and in the end, concludes with his message. This powerful speech keeps the viewer engaged throughout, through a mixture of heart-warming sentiment, powerful life advice and engaging humour.

As you can see from the examples above, and as it has been expressed throughout, a great presentation structure means analysing the core message of your presentation. Decide on a key message you want to impart the audience with, and then craft an engaging way of delivering it.

By preparing a solid structure, and practising your talk beforehand, you can walk into the presentation with confidence and deliver a meaningful message to an interested audience.

It’s important for a presentation to be well-structured so it can have the most impact on your audience. An unstructured presentation can be difficult to follow and even frustrating to listen to. The heart of your speech are your main points supported by evidence and your transitions should assist the movement between points and clarify how everything is linked.

Research suggests that the audience remember the first and last things you say so your introduction and conclusion are vital for reinforcing your points. Essentially, ensure you spend the time structuring your presentation and addressing all of the sections.

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What Is a Project? Definition, Types & Examples

What is a project, exactly? We talk a lot about specific facets of project management, but it’s sometimes valuable to start at the root and dig into the basics.

To fully understand high-level project management concepts, it’s important to know the simple answers. When you can call on this knowledge, more complicated concepts are easier to master. Whether you’re the project manager or a stakeholder, give your next project definition with these project management tips in mind.

Project Definition

A project is a set of tasks that must be completed within a defined timeline to accomplish a specific set of goals. These tasks are completed by a group of people known as the project team, which is led by a project manager, who oversees the planning , scheduling, tracking and successful completion of projects.

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Project Plan Template

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Besides the project team, projects require resources such as labor, materials and equipment. Organizations and individuals manage projects with a wide range of objectives. These can take many forms, from constructing a building to planning an event and even completing a certain duty. Retailers, for example, may pursue projects that improve the way they track order fulfillment. Construction teams complete projects any time they plan and build something—and so on!

Project management software gives you the tools to manage all the parts of a project so it is delivered on time and within budget. ProjectManager is award-winning project management software with features to plan, manage and track your project in real time. Organize tasks on our robust Gantt, link all four types of task dependencies to avoid costly delays and save your project plan by setting a baseline. This allows you to track your actual progress against your planned progress to help you stay on track. Get started with ProjectManager today for free.

What Are the Characteristics of a Project?

There are certain features or characteristics that are unique to projects and differentiate them from the daily operations or other types of activities of an organization. Here are the main characteristics of a project.

1. Any Project Needs a Project Manager and a Project Team

One of the most important characteristics of a project is that it’s a team effort. While the structure of project teams might change from one organization to another, projects usually involve a project manager and a team of individuals with the necessary skills to execute the tasks that are needed.

2. Every Project Needs a Project Plan

Project team members need clear directions from the project manager and other project leaders so that they can execute the work that’s expected from them. These directions come in the form of a project plan. However, a project plan is more than just a set of instructions for the project team. It’s a comprehensive document that describes every aspect of a project, such as the project goals, project schedule and project budget among other important details.

3. All Projects Go Through the Same Project Lifecycle

The project life cycle refers to the five phases all projects must progress through, from start to finish. The five phases of a project lifecycle serve as the most basic outline that gives a project definition. These five phases are initiation, planning, execution, monitoring and closure.

4. All Projects Share the Same Project Constraints

All projects no matter their size or complexity are subject to three main constraints: time, scope and cost. This simply means that projects must be completed within a defined timeline, achieve a defined set of tasks and goals and be delivered under a certain budget .

These project constraints are known as the triple constraint or the project management triangle and are one of the most important project features to know about.

5. Every Project Needs Resources

A resource is anything necessary to complete a project, such as for example, labor, raw materials, machinery and equipment. For example, in construction, raw materials such as wood, glass or paint are essential project resources . That said, other resources — like time, labor and equipment — are just as important.

A project manager must be able to identify all of the project resources in order to create a resource plan and manage the resources accordingly. When resources are left unaccounted for, it is easy to mismanage them.

Types of Projects

Projects can take many shapes and forms, which makes classifying them into types a very difficult task that requires different approaches. Here are some of the types of projects grouped by funding source, industry and project management methodology .

Types of Projects By Funding Source

One simple way to categorize projects is to look at their source of capital.

Private projects: Projects that are financed by businesses or private organizations.
Public projects: Projects which are funded by Government agencies.
Mixed projects: Projects that are financed by a public-private partnership.

Types of Projects By Industry

Projects can be executed by large or small organizations from any industry. However, some industries are more project-intensive than others. Here are some of the most common types of projects by industry.

Construction projects: The main goal of any construction project is to make a building that can be used for different purposes such as infrastructure, residential or commercial use.
Manufacturing projects: Manufacturing projects consist of manufacturing physical products to generate profits for a company.
IT projects: Information technology projects consist in establishing an IT framework for the processing of data at a company-wide scale.
Software development projects: The main goal of a software development project is to create a software product for a client.
Business projects: The term business project could refer to creating a new business, creating a new business unit for an existing company or simply launching a new business initiative.

Types of Projects By Project Management Methodology

Besides the types of projects mentioned above, projects can also be classified by the project management methodology that’s used to plan, schedule and execute them.

Waterfall projects: Waterfall is the most traditional project management methodology, where the project plan is defined before the project begins and each major project phase must be completed in sequence.
Agile projects: Agile projects are planned and executed in short iterations known as sprints , where project teams plan their activities as they execute the project.

Project Examples

Now that we’ve reviewed the main characteristics of a project and the various project types that exist, let’s review some common project examples to better illustrate what a project is.

Construction Project Examples

Construction infrastructure projects: Building a bridge, a road, a mass transportation system or a water treatment facility.
Residential construction projects: Building a house, a residential building or an apartment complex.
Commercial construction projects: Building a shopping mall, a parking lot or a hotel.

Manufacturing Project Examples

Building a factory from scratch
Manufacturing products for retail sale
Manufacturing products for a B2B purchase order
Improving an existing production line by acquiring new machinery and training employees

Key Project Terms to Know

No matter the project, there are universal project terms that are used regardless of project type, project size or any other factor. Know these seven terms like the back of your hand and you’ll be a step ahead before the project begins:

Project Scope

Project scope is a key aspect of the project planning stage. In many ways, it is the starting point. Determining project scope requires the project manager and their team to set goals and objectives, detail deliverables, create tasks, establish important dates and more. Project scope defines desired outcomes and all specific factors which will affect reaching them.

Project Stakeholder

A stakeholder refers to anyone and everyone involved in a project. A stakeholder can be involved at every stage of the project, or just in a certain way. Stakeholder analysis helps categorize how investors, team members, vendors, contractors and more can affect your project.

Project Deliverables

A deliverable refers to the specific outcome(s) a project creates. Deliverables can be “tangible” or “intangible,” meaning they can be a physical product or something conceptual. Typically, deliverables are the need that inspired the project in the first place. If someone contracts a builder to design and construct an office space, the office is a tangible deliverable.

Project Milestones

Milestones are predetermined achievements that help track project progress. Think of milestones as checkpoints. These checkpoints are decided on before a project begins, so the project manager and team know when they are on track to achieve deliverables. Without milestones, it’s difficult to know if the project is on the road to success or needs to reroute.

Project Dependencies

Project dependencies refer to how resources must be shared and allocated within a project. Many projects will use the same physical materials for different purposes and across different stages. Understanding this dependency is the only way to ensure there is enough resources to go around. Similarly, all projects are broken down into tasks. When one task cannot begin before another is completed, these tasks share a dependency.

What It Means to Work on a Project

Whether it’s the project manager, a team member or any other project stakeholder, they’re a member of the greater project team and their actions directly affect other team members. Like any team, you “win” or “lose” as a unit, so it’s incredibly important to communicate and listen to other team members in order to coordinate efforts and succeed. Most project mishaps and project failures are the direct results of poor communication or lack of collaboration.

Why does this matter as long as the work is getting done? Working on a project is about understanding the project as a whole just as much as it is about doing the work. The only way to see this big picture is by listening to the team and learning from one another.

What Is Project Management?

The process of project management starts with the conception of the project and continues all the way through the project lifecycle. This requires detailed knowledge of company resources and how to assign them in order to complete tasks, duties, events and other projects.

A wide range of industries relies on project management methods and tools to execute projects. A few examples of these industries are construction, IT, engineering, marketing and advertising. Any team working together to reach a shared objective is engaging in some form of project management.

What Does a Project Manager Do?

A project manager is more than just a manager, in the traditional sense. This individual is the leader of the project team and oversees every aspect of the project, from beginning to end. The project manager will typically write the project plan, run team meetings, assign tasks and do quality control tests to ensure everything is running smoothly. A project manager can’t carry the entire project on their back, though. One of their key duties, in fact, is knowing how to entrust various responsibilities to team members.

With the help of their team, project managers will create project schedules and budgets. They will also create project reports throughout the project lifecycle.

As you can see, their responsibilities are widespread, but that doesn’t mean spreading too thin. Ideally, a project manager creates the foundation of the project—like the foundation of a house. They then appoint other individuals to finish out each room.

Project Definition: Best Practices for Project Management

Regardless of the project, the size of the team, or anything else, there are practices that exponentially increase the chances of success. As vital as it is to hit goals and achieve deliverables , it’s just as important to create a positive culture within the project. These five tips may seem simple, but they make a big difference:

Set Regular Team Check-ins

It’s easy to meet with the team “as needed,” but once a project begins it gets harder to find time in everyone’s schedule. Instead, schedule regular meetings before a project even starts. These meetings serve as check-ins where team members can give each other updates, voice concerns, ask questions, make adjustments and do anything else they may need. When these check-ins are already built into the schedule, no one is waiting to meet until there’s a mishap or issue.

Part of what gives a project definition is knowing how to delegate. Whether it’s the project managers or a team member, they’ll more than likely need help with a task at some point. Now, this doesn’t mean just passing along the task to someone else. It means that every team member has equal responsibilities. Instead, the best project managers know how to relinquish some control and delegate to team members.

Know the Team

Everyone on the project management team should be familiar with each other’s strengths, weaknesses and specialties. For example, if a team member needs information from a different department, they should know exactly who to ask. This familiarity cuts down on lost time. It is especially important for a project manager to know their team extremely well.

When a project member knows these things, they can make decisions that play to their team members’ strengths, not around their weaknesses. Knowing the team is a huge aspect of creating a positive culture within a project, as it celebrates everyone’s abilities.

team charter template for project management

Celebrate Milestones

Speaking of positive culture, never underestimate the power of taking a moment to mark meeting a milestone . Reaching one means the team has made significant progress and the project is still on track. At the very least, it’s important to announce reaching milestones during team check-ins. This keeps everyone on the same page and improves team efficacy.

Choose Superior PM Tools

Project management is an extremely complex job. Without the proper tools, it’s easy to make mistakes, become disorganized and even fail to complete the project. The best way to protect your project from these missteps is by choosing tools that simplify the entire process.

The best project management software does just that. Using project management software unleashes your team’s and the project’s full potential and takes the end result to new heights. The key is finding an intuitive, user-friendly project management software that makes no compromises in functionality.

How ProjectManager Makes Managing Projects Easy

ProjectManager is an award-winning project management software that makes managing projects easier than ever. Our online software allows the entire team to work on the project while in the field or on the go, and our modern interface combines functionality with user-friendly navigation. This means no more wasted time just trying to familiarize yourself with a new tool and more time perfecting your project definition.

Plan on Gantt Charts

Plan your projects from start to finish with ProjectManager’s powerful Gantt chart feature, which allows you to map out project tasks in phases. You can even create dependencies and set milestones. Plus, you can import Excel files and Microsoft Project files, so switching over to our software is seamless.

Track on Project Dashboards

As the project team moves forward with tasks, project managers can track every status update on our real-time dashboard that you can personalize to show the most important metrics. Every change to a task is tracked and automatically updates the colorful, easy-to-read charts and graphs. Keeping an eye on your project’s progress has never been easier!

ProjectManager’s dashboard view, which shows six key metrics on a project

Get all these features and more when you use ProjectManager. All of these tools are available in our software to help you plan, track and report on your project in real time. See what it can do for you by taking this free 30-day trial run!

Click here to browse ProjectManager's free templates

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Home Blog Business How to Write a Project Proposal and Present it to Stakeholders

How to Write a Project Proposal and Present it to Stakeholders

Every manager or executive has at some point of their career the need to create a project proposal (or initiative, we will use both terms instinctively in this post). In this opportunity we will briefly define the concept, how to write it and more importantly how to present it to an audience. Persuasion is key. Being able to transmit the right message behind the proposal will help you engage your audience with your ideas.

What Is a Project Proposal?

A project proposal is a document that details a new project idea. Its main objective is to communicate the idea, and what is needed to make it happen. In its most basic form, it contains a title, initial and end dates, objectives, goals and the overall main achievement pursued at completion of the project.

Formal project proposals have clear sections that have been proven to effectively communicate a project idea. The basics include context about the problem or pain trying to solve, a high level action plan, and the required resources to execute it. We’ll give you more detail into how to write project proposal categories later on in this article.

Note that a business project proposal is not the same thing as a complete project plan , in terms of project management . The project proposal includes a lot of details in many of the same categories as a project charter or a complete project plan. However, it is not the same document. The project proposal is not a detailed execution plan. There are lots of details that may change between the proposal presentation and the final, approved project plan.

Types of Project Proposals

There are many different kinds of project proposals, since there are many different kinds of projects. For the sake of keeping the article with a reasonable length, we will exemplify Business Project Proposals.

Business project proposals range from formal to informal and vary greatly depending on the industry and company where they are defined. This article focuses on business project proposals, though a lot of the basics and recommendations also apply to different categories.

Situations that Require to Write a Business Project Proposal

Projects intake vary depending on the management frameworks applied by every organization. But there are common management practices that trigger the need for project proposals.

The most common place for project definitions and ideation is during Corporate Planning. Independently of the size of the organization, planning is a practice that every professional organization carries out. Could be defined as Corporate Planning, or just Growth planning, but the time of the year where executives prepare their forecast and plan for the future is the main event where initiatives are defined. In order to evaluate them objectively, project proposals are created. Based on the proposals, the executives decide which projects they will sponsor. With this in mind, it is important that the document is formal, informative, but also persuasive.

How to Write a Project Proposal

The following paragraphs describe the common sections of a professional project proposal document. Keep in mind that this guide does not pretend to be exhaustive and is understood that you’ll need to evaluate adjustments to this outline in order to make it work for your industry, field, and department.

Step One: Define the Purpose around a Problem or Pain

No executive team will approve or fund a project if it’s not solving a realistic problem, situation. While it may sound negative, in business a lot of decisions are made around addressing pains, both organizational and client-facing. This step aims to show stakeholders why your project is important and what are the stakes if they don’t approve it.

Since your problem statement is the very first section of your project proposal, it has to be strong. If you don’t make your audience start believing in the need for a new initiative at this point, it will be very hard to change their minds later on. Don’t exaggerate the problem, since that is easy to discover later on, but be emphatic about why this is a problem that needs fixing. Backup your claims with facts, figures, and business cases. The cost of “ not doing ” is also a strong argument.

Here are some questions to consider when defining the problem:

Step Two: Introduce The Solution

Now that you’ve hopefully convinced your audience of the existence of a problem, you now have to introduce the proposed solution. The next several steps will help you specify some of the more tangible components of the “how”. On this step, however, you’re still at the dazzling and inspiring stage.

That means your introduction to the plan should focus on its benefits.

How is this going to address the problem and what is your organization going to get out of it? Think increased profits, lowered costs, new products on the market, more satisfied clients, increased brand awareness, etc.

What is the anticipated impact of your project or idea? Focus on wide-ranging effects for a more impressive presentation.

Step Three: Specify Deliverables and Success Criteria

Deliverables are the results of your project. Think about it as the components, both tangible and intangible, that you’ll be delivering. Include the functions and characteristics of each deliverable, such as what it will do, how it will work, and what benefit it will have. Include details such as due date and key tasks required to successfully carry out each deliverable.

Alongside the definition of deliverables are the success criteria. It’s important to specify how you’ll know if each deliverable has been successfully created, as well as the project as a whole. Whenever you’re presenting objectives or criteria for evaluating success, use the SMART goals approach. SMART stands for specific, measurable, achievable, realistic, and time-bound. You can try using a roadmap template to visualize these deliverables and delivery dates.

Step Four: Outline Project Resources

In order to execute a project, you will require resources. Generally in a project proposal you will divide this definition in two. First, an overall estimation of resources in a common language , financial . So you will translate every resource into budgeting terms and define an investment number. Then, you will break down these financials into: assets (i.e.: technology, infrastructure), human resources, services (i.e.: advertisement, consultancy).

Step Five: Outline your Schedule

In this section you will combine deliverables and resources to generate a high level roadmap. Main points to highlight are start and end of the project, delivery dates and resources usage times. In this way you will materialize the proposal in high level activities.

Step Six: Executive Summary

Once the detailed version of your project proposal is complete, it’s time to summarize it into an executive summary. This summary will include a high-level list of each key element of your proposal. The idea of the executive summary is to be able to summarize in one page all the proposal, in a way an executive can grasp the overall scope.

How to Present a Project Proposal to Stakeholders

Your project presentation will follow the basic steps detailed above. Here is a project proposal example structure using project proposal templates to help you get started on your presentation.

Slide 1: Cover Slide with Project Name

Like in all presentations, you don’t dive into the main part of the presentation without introducing the name of the project and yourself as presenter. Covers slides provide some visual stationary previous the presentation kick off. As a recommendation, set a project name that will make it memorable.

Slide 2: Table of Contents

Audience members will have an easier time paying attention if they know what to expect from your proposal presentation. See the following slide for a common project proposal table of contents format. When presenting it, do not dive into details. The agenda slide is aimed to set a mental state in the audience on the structure of the information will follow. It is a presentation best practice to prepare the audience.

Project Proposal Template Table of Contents Slide

Slide 3: The Problem

Summarize your problem statement in one or two sentences. Be BOLD . When creating this problem summary, make sure to touch upon what the problem is, why it is a problem, how this problem manifests, who this problem affects, and what is the fallout of this problem. Make sure your message is directed to the real pain to solve. Avoid repeating the detailed problem definition; the audience can drill down in the documentation for the facts behind your statements.

PowerPoint Template Project Proposal The Problem Slide

Slide 4: The Solution

As the first slide that formally introduces your projects proposal, this slide should briefly communicate what it is you are proposing to do. You can frame this slide in terms of the solution to the previously mentioned problem or you can introduce it as your plan. Either way, make sure this project introduction is no more than 1-3 sentences long. You’ll have time to specify other details in later slides. At this point of the presentation, your audience curiosity starts to peak, and you need to build your persuasive speech.

Slide 5: Goals and Benefits

For this slide, you want to briefly list the main goals for what you want to achieve with your project, as well as the top benefits your project will generate for the organization. While there may be a much larger list of these two components in your project proposal document, you’ll want to present the most important/relevant here. Try to group goals and benefits into categories. Remember that what you put on your PowerPoint slides is only the tip of the iceberg when it comes to your presentation. You can and should give more details in the spoken part of your proposal presentation.

Goals And Benefits PowerPoint Slide Project Proposal

Slide 6: Deliverables and Success Criteria

Without going into too much detail, list deliverables, due dates, and criteria for acceptance for your main deliverables.

Slide 7: Project Management Strategy

State the project management strategy you’re planning to use to manage the project. You can’t assume everyone in your audience will understand what each project management strategy entails, so you should also provide a brief description of your choice. These templates detailing the Scrum , Kanban , and Waterfall methodologies can give you ideas of how to summarize your chosen methodology.

Slide 8: Budget

The budget slide remains pretty simple. Report both the total budget you anticipate for the project as well as a general breakdown of the budget into the main categories. Providing the percentage of each category of the budget is helpful for stakeholders to conceptualize it. In the Project Proposal Presentation template we have included a project budget slide (in slide #9) with a data table that can be used to present the Budget information.

Slide 9: Project Requirements

Other than budget, what’s needed in order to complete your project? Will you need human resources, specific software, equipment, or a special location in order to execute your project? Add a simplified list here of the main requirements.

Slide 10: Project Proposal Timeline

You will not be able to present the entire project timeline in a simple project proposal presentation. However, you should present an overview of the timeline, including major phases and deliverables. Instead of presenting a simple chart with deliverables and dates, we recommend placing your timeline of deliverables and phases in an actual calendar. This puts your timeline in a visual context of quarters, months, or weeks, allowing audience members to have a clearer concept of how long this project will take.

Slide 11: Conclusion

Close your project proposal with a very short summary of the project, similar to what you wrote previously when introducing your solution. The point of this is to remind your audience of the overarching reason for this presentation, especially after going over potentially less-than-inspiring details like budget and requirements.

Slide 12: Thank You Slide

Don’t forget to thank your audience for listening to your project proposal. Add your contact information in case this project proposal is sent over email and reviewed individually.

Final Words

In this article we had reviewed the definition of project proposal, its main structure and a guide on how to present it to your stakeholders. For further reading about presentations skills , here is a guide to improving your public speaking skills that will help you present your project proposal even more effectively. Hope you had enjoyed the reading.

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Presentation Definition: A Comprehensive Guide

Table of contents, unraveling the presentation definition.

Presentation – a word frequently used in English, Spanish, Latin, French, and Arabic contexts, but what does it exactly mean? In this article, we delve into the definition of presentation , exploring its various facets and applications in different fields.

The Essence of Presentation: A Definition

What is a presentation.

A presentation is the act of presenting information or ideas to a group of people in a structured and deliberate manner, often with the aid of visual aids like PowerPoint, Keynote, or multimedia tools.

Presentations are a ubiquitous part of the professional, educational, and social landscape. The act of presenting, essentially communicating information and ideas to a group of people, has evolved significantly over time. This article explores the definition of a presentation, its various formats, the skills required to make it effective, and the nuances of a great presentation, all while weaving in an eclectic mix of keywords.

Historical Roots: From Latin to Modern Day

The Evolution from ‘Praesentātiō’ to ‘Presentation’

In its essence, a presentation is the act of presenting or displaying information or ideas to an audience. The Oxford English Dictionary defines it as “the action or process of presenting something to someone.” In Latin, the term stems from ‘praesentātiō’, denoting the action of placing before or showing. This definition has broadened in modern English to encompass various methods of showcasing information, whether it’s a business pitch, an academic lecture, or introducing a new product.

The term has its origins in Latin (‘praesentātiō’), evolving through various languages like French and British English, symbolizing the act of presenting, displaying, or giving something to others.

Types and Formats of Presentations

Diverse Formats for Different Needs

Presentations can vary in formats – from formal PowerPoint presentations to informal Prez (an informal abbreviation of presentation) discussions, each tailored to suit specific requirements.

Enhancing Presentation Skills: A Guide

Mastering the Art of Presentation

Presentations come in various formats, from the traditional speech to more contemporary multimedia showcases. PowerPoint, a widely used tool, allows the integration of text, images, and graphs to create visually appealing slides. Similarly, Apple’s Keynote offers tools for creating impactful multimedia presentations. The inclusion of visual aids, like graphs and charts, enhances comprehension and retention. For those interested in learning Spanish, Arabic, or French, incorporating these languages in presentations can broaden audience reach.

Effective presentation skills involve a blend of clear communication, eye contact , engaging visual aids , and a confident delivery. These skills are crucial in both business and educational settings.

Presentation in the Digital Age: Multimedia and Keynote

Embracing Technology for Impactful Presentations

In the era of digital communication, tools like multimedia presentations and Apple’s Keynote software have become indispensable for creating dynamic and interactive presentations.

The Art of Visual Aids: Graphs and More

Using Graphs and Visuals Effectively

Effective presentations often include graphs and other visual aids to convey complex information in an easily digestible format, enhancing the audience’s understanding.

Presentation in Different Languages

A Multilingual Perspective

The concept of presentation transcends languages, from English to Arabic , each offering unique nuances in the art of presenting.

Presentation in Literature and Culture

Presentation Copy and Beyond

The term also appears in literary contexts, such as a “presentation copy” of a book, and in cultural scenarios like a “breech presentation” in childbirth, where the baby is positioned to exit the birth canal feet first.

Effective Presentation: Tips and Techniques

Crafting an Impactful Presentation

An effective presentation is more than just delivering facts; it involves engaging storytelling, structured key points , and the ability to connect with the audience.

To deliver an effective presentation, certain skills are paramount. English, being a global lingua franca, is often the preferred language for presentations. However, the ability to present in multiple languages, like Spanish or French, can be a significant advantage.

Eye contact is a crucial skill, establishing a connection with the audience and making the presentation more engaging. Additionally, the ability to read the room and adjust the presentation accordingly is vital.

Incorporating Quizzes and Group Activities

Interactive elements like quizzes can transform a presentation from a monologue into a dynamic group activity. They encourage participation and can be especially effective in educational settings. Quizzes can also be used in business presentations to gauge audience understanding or to introduce a new product.

Presentation in Educational Contexts

Learning Through Presentations

In educational settings, presentations are used as a tool for teaching and assessment, often involving quizzes and interactive sessions to enhance learning.

Synonyms and Related Terms

Exploring Synonyms and the Thesaurus

The thesaurus offers a range of synonyms for ‘presentation,’ such as exhibition, demonstration, and display, each with slightly different connotations.

The Thesaurus and Vocabulary Expansion

Utilizing a thesaurus can enrich presentation language, offering synonyms and example sentences to clarify points. The ‘word of the day’ concept, often found in English learning resources, can be an interesting addition to presentations, especially in multilingual contexts.

Historical and Specialized Types of Presentations

The term ‘presentation’ also has specialized meanings. In historical contexts, a ‘presentation copy’ refers to a book or manuscript gifted by the author. In obstetrics, ‘breech presentation’ denotes a situation where the baby is positioned to exit the birth canal feet or buttocks first. Understanding these specialized definitions enriches the overall grasp of the term.

Presentation in Business: Introducing a New Product

The Role of Presentation in Business

In business contexts, presentations are crucial for scenarios like introducing a new product , persuading investors, or communicating with stakeholders.

Word of the Day: Presentation

Expanding Vocabulary with ‘Presentation’

In language learning, ‘presentation’ can be a word of the day , helping learners understand its usage through example sentences and pronunciation (notated as /ˌprez.ənˈteɪ.ʃən/ in English).

Key Points and Summarization

An effective presentation distills complex information into key points, making it easier for the audience to remember the most important takeaways. Summarization skills are critical in achieving this clarity.

Cultural Influences and Adaptations

The concept of presentations varies across cultures. In Arabic-speaking countries, the style of presentation might differ significantly from that in English-speaking contexts. The benefice of understanding cultural nuances cannot be overstated, as it can significantly impact the effectiveness of a presentation.

The Role of Technology

Technology, particularly multimedia, plays a pivotal role in modern presentations. From PowerPoint slides to advanced software like Keynote, the use of technology has revolutionized the way information is presented. The integration of videos, sound, and interactive elements makes presentations more engaging and memorable.

Eye Contact and Body Language

In delivering a presentation, non-verbal cues like eye contact and body language are as important as the spoken content. Maintaining eye contact with the audience establishes a connection and keeps them engaged. Similarly, confident body language can convey authority and enthusiasm.

The Art of Storytelling

A great presentation often resembles storytelling. It’s not just about relaying facts; it’s about weaving a narrative that resonates with the audience. This involves understanding the audience’s needs and interests and tailoring the content accordingly.

Innovation and New Products

Presentations are often the first introduction of a new product to the market. The effectiveness of these presentations can make or break the product’s success. Highlighting the unique features and benefits in a clear, compelling manner is crucial.

The Power of Presentation

Presentations are a powerful tool for communication and education. Whether in a formal business setting or an informal educational environment, mastering the art of presentation can lead to more effective and impactful communication.

1. Oxford English Dictionary

2. Merriam-Webster Thesaurus

3. Apple Keynote User Guide

4. Presentation Techniques in Educational Literature

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## Frequently Asked Questions About Presentations

### What is in a presentation?

A presentation typically includes a combination of spoken words and visual aids such as PowerPoint slides, graphs, or multimedia elements. It’s an organized way to convey information or ideas to a group of people.

### What is meant by giving a presentation?

Giving a presentation refers to the act of presenting information or ideas to an audience. This act, known in various languages including English, Spanish, and French as ‘presentation’ (or ‘praesentātiō’ in Latin), involves communication skills, visual aids, and sometimes interactive elements like quizzes.

### What makes a good presentation?

A good presentation effectively communicates key points, engages the audience through eye contact and clear speech (often practiced as a ‘word of the day’ in English classes), uses visual aids like graphs, and is well-structured. Effective presentation skills are crucial for this.

### What are the types of presentation?

There are various types of presentations, including formal business presentations (often using PowerPoint or Keynote), educational lectures, sales pitches for a new product, and informal talks. Each type uses different formats and approaches.

### What are the 4 parts of a presentation?

The four main parts of a presentation are the introduction, the main body, the conclusion, and the Q&A session. Each part plays a vital role in delivering an effective presentation.

### What are the three things that a good presentation should do?

A good presentation should inform, engage, and persuade or inspire the audience. It’s about more than just delivering facts; it’s an act of communication that can change perspectives or encourage action.

### How is a presentation linked with multimedia?

Presentations often use multimedia elements like videos, audio clips, and animated graphs to enhance the viewer’s understanding and engagement. Multimedia tools like PowerPoint and Keynote are widely used in creating dynamic presentations.

### How long should a presentation be?

The length of a presentation can vary, but it’s typically between 15 to 30 minutes. The duration depends on the context and the amount of information to be covered. It’s important to keep presentations concise to maintain the audience’s attention.

These answers incorporate various aspects of presentations, including their definition, formats, and the skills required, in multiple languages and contexts, as seen in resources like Oxford dictionaries and thesaurus.

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Top 10 Project Overview Templates with Examples and Samples

Kavesh Malhotra

Before anything else, preparation is the key to success.

- Alexander Graham Bell

Before beginning work on any project, you need to make a plan to execute it better. Planning is the very first step in starting any project. It allows the process to run smoothly without any obstacles. Moreover, while planning, you can also predict possible outcomes and strategize how to tackle these better beforehand. That is why managers create a project overview to stay organized and ahead.

What is a project overview? Simply put, a project overview summarizes the project or its blueprint. It allows for planning the project by incorporating essential details such as project timeline, team members, roles, project duration, cost, scope, and expected outcomes.

Not only is it beneficial in executing the project, it also acts as a reference until completion. A large amount of information can be summarized and presented to help the members understand it better. Apart from that, a project overview allows managers to keep track of progress. Every project overview has its objectives and reasons. But a good one answers all the questions about the project and provides clear and resourceful information. No matter what your industry is, a project overview is vital to reach your goal.

Now that we understand the importance of a project overview, the question arises: How do we create one? Well, creating a project overview can be cumbersome and take time. But you need not worry as we are here with the right solution. SlideTeam brings you project overview templates using which you can create an overview of your upcoming project in no time. All these templates are content ready and 100% customizable, making it more accessible than ever to create the project overview that meets your requirements.

Check out our list of our top 10 project overview templates.

Template 1: project scope overview powerpoint presentation slides.

Our Project Scope Overview PowerPoint Presentation Slides allow you to plan every detail of your project such as inputs, tools, and technique. It assists in distinguishing what is and what is not part of the project and controls what is allowed or removed when the project is executed.

You can execute all processes when you know exactly what you need to make your project successful. Using this template, you can manage your team and determine the number of employees required to complete the project as well.

Download Now!

Template 2: Project Brief Summary PowerPoint Presentation Slides

If you are looking for a template that allows you to provide a concise description of your project, then this PPT Layout is for you. Using these 20-Slide template, you can provide complete information about the project to your audience. It allows you to pinpoint key risks and issues and the paths to tackle them. Apart from this, other details, such as the project budget and benefits, can be represented. Get this template and keep track of processes and ensure that the project is completed on time.

Template 3: Digitalization Strategy to Accelerate Project Overview for Digital Transformation

A business's online presence is vital, but brands must execute it strategically. If you want to digitize your business, this amazing template is proven to be beneficial. This template allows your audience to understand the project in detail and helps you implement digital transformation. The slides incorporate project description, location, budget, and objectives to create an excellent project overview. In addition, you can dispense project duration by providing an expected end date and ensuring you complete the project on time by downloading this template.

Template 4: Determine Charter for Project Overview Project Management Playbook

Before the project begins, it is vital to ensure that your team members and project associates have a shared understanding of the objectives, resources required, the people needed, and their roles. With Determine Charter for Project Overview Project Management Playbook, you can provide your audience with a map about how the project needs to progress. Using this template, you can provide information on stakeholders involved, project constraints, and various deliverables.

Template 5: Feasibility Study Templates for Different Projects Construction Project Overview

Starting a commercial project is a good decision, and by using this template, you can make a better decision for your company. Before starting any business, it is vital to understand whether it will work practically. So, feasibility study becomes essential. With our Feasibility Study Template, you can outline the project's viability and know whether or not you should proceed. In addition, using this construction project overview, you can provide information on essential features of required commercial sites.

Template 6: Project Overview IT Change Execution Plan

Executing change is about bringing theoretical planning into practice. This change execution can either make or break your project. It is a risky and costly step. It would help if you planned out the project overview to avoid any mistakes. Using Project Overview IT Change Execution Plan, you can summarize the transition by providing information regarding the purpose, key deliverables, budgets, risks, and issues. It also covers the employees' details and the estimated time to complete the project.

Template 7: Program Charter Showing Project Overview Management Team and Milestones

If you are looking for a template that helps create a precise and effective project overview, then this template is for you. This unique template offers the three-stage processes: Program Charter, Project Charter, and Project Management to Project Overview. It helps provide you with the project overview, from purpose, scope, and key deliverables to resources, tools, and budget. You can represent milestones and demonstrate the status of ongoing projects. Get this template to ensure that your project is on the right track.

Template 8: Current Network Strategic Alignment Project Overview Knowledge Organization

Strategic alignment, together with appropriate organizational skills, is essential for the success of your project or business. However, it can derail if the execution is not planned. This PPT template can help you strategically organize your current network to use the available organizational skills. In addition, this graphical template, with its distinctive visual appeal, allows you to engage your audience and convey your message and incorporates seven planning stages.

Template 9: Project Brief Objectives PPT Summary Example Introduction

Team members working on any project need to know about it and its expected outcomes to work more efficiently. Using this template, you can create an engaging and informative project overview and a clearer picture of the outcomes, making every choice simpler and faster. It lets you brief your audience on the project, describe the objectives, and show the status. Download this template and your team will know where to focus.

Template 10: One Page Project Overview Charter Presentation Report Infographic PPT PDF Document

Do you want a crisp and precise project overview? Then you must download our following striking and functional PPT Template to brief your project. Using this template, you can make your team members understand their roles, the scope of the project, and how it will be carried out. This template also represents delegation of authority. You can define the milestones of the project, the performance of employees, and the project status. This template will help you plan and monitor all the steps and processes of the project; download right away.

Plan Your Success

Planning is essential to starting any project, whether big or small. It creates a clearer picture for you and your employees. Thus, it helps you achieve your expected goals more effectively and smoothly. Choose the template that suits your requirements and download it now to create an outstanding project overview.

FAQs on Project Overview

What is a project overview report.

A project overview report is the summary of the project. It includes the project's purpose, objectives, budget, deliverables, project location, cost, and duration. By planning the project ahead of time, you can assess various risks and issues associated with it and strategize a plan to tackle them. No matter what industry, big or small, it is essential to create a project overview. You can use SlideTeam's templates and build a breakthrough project overview.

What is the project overview example?

A project overview example is SlideTeam's groundbreaking templates with samples that offer a detailed project description. They provide a brief on the project goals and objectives in a striking format and help formulate the outline of necessary resources and tools to achieve your goals.

Why is a project overview important?

Having a project overview is important because:

● It helps represent essential details and elements of the project, providing clarity to your team members. ● It acts as a roadmap and guides the members through project stages. ● It saves time, accelerates the process, and improves the success rate.

What should we write in a project overview?

A project overview is simply a brief of the entire project. Elements that you should incorporate in the project overview are:

● Project Timeline ● Major Deadlines ● Project Budget ● Project Status ● Deliverables ● Team Members and their Roles ● Project location, cost, duration, scope ● Project brief/summary ● Expected outcome ● Status

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Project Planning

What is project planning?

Definition: Project planning is a crucial part of project management focused on creating a detailed plan that outlines the steps and resources necessary to achieve the project's objectives, including identifying the project's scope, establishing a timeline, assigning tasks and resources, and budgeting for the project.

Project planning is an iterative process , and the project plan may need to be adjusted as the project progresses. It is important to regularly review and update the project plan to ensure that it stays on track and meets its objectives.

Phases of project planning

Project planning is a critical element of project management, as it sets the stage for the entire project. There are eight steps:

Define the goals and objectives of the project

Set specific, measurable, achievable, relevant, and time-bound (SMART) goals. This includes the milestones and smaller tasks the team must complete by the end of the project. It is important to get input from all stakeholders when creating the work plan to ensure that everyone is on the same page.

Develop the project plan

Define the project's scope by creating a work breakdown structure, schedule, and budget. The work breakdown structure details the tasks that need to be completed, the schedule outlines the timeline for the project, while the budget identifies the resources required and costs associated with the project.

Identify the project risks

The project manager makes a plan for the unexpected. This includes possible solutions to manage potential risk. A contingency plan is included in case something goes wrong.

Create a communication plan

The communication plan dictates who's to be updated on the project’s progress and how often. This ensures everyone is on the same page.

Assign roles and responsibilities

Each team member needs to know what is expected of them. This includes their deliverables and deadlines. The project manager assigns tasks depending on each member's strengths and weaknesses. This ensures tasks are completed effectively, and the project stays on track.

Obtain approvals

The project lead presents the plan to the company's CEO for approval. Once approved, the head of marketing is responsible for ensuring that all tasks are completed on time and within budget.

Launch the project

A kickoff meeting marks the beginning of the execution phase. It sets the pace for the project. This is when the team puts all the pieces together and starts working towards the project goals. To organize a successful kickoff meeting:

Ensure all the stakeholders are in attendance. Reschedule if a key person is unavailable on the chosen day.
Create a detailed, clear and concise agenda.
Monitoring and evaluation

The project manager monitors and adjusts the plan as needed to ensure the successful completion of the project.

Types of project planning

The type of planning depends on the nature of the project and personal preferences. There are three types of project planning: vertical, horizontal, and joint.

Vertical planning

Also known as waterfall planning, vertical planning is when the project manager plans the different phases of the project sequentially, from start to finish.

Horizontal planning

Horizontal planning is when the different parts of the project are planned simultaneously. This type of planning is also known as agile planning.

Joint planning

This is a mix of both vertical and horizontal planning. Part of the project is planned sequentially, and some parts are planned at the same time. This type of planning is also known as integrated planning.

Example of project planning

Company X plans to launch a new product, and the head of product marketing is assigned to create a project plan.

Enhance awareness into an eco-conscious demographic subsection to strengthen customer relationships and brand loyalty.
Aim to sell over 15,000 units in Q1.
Achieve 80% customer satisfaction rating in user testing.

Stakeholders

Project sponsor: Molly - LiquiTech

Project lead : Graham

Development: Ridge

Design: Leah

Marketing: Mindy and Alec

Support: Dylan and Hope

Project plan

Project start: 01st April

Project end: 15th September

$5,000 - Advertising, market research, and product development

$3,000 - HR tasks including customer service, social media, and sales

$12,000 - Material resources for product development, packaging, and shipping

$2,000 - Contingency

Deliverables

Update buyer personas
Product documentation
Legal obligations
Usability testing plan
Internal company education
Sales training
New product marketing campaign

Risks analysis

Increasing production costs
Technology risks
Market risks
Performance risks
Financial risk

Communication plan

Team to communicate primarily on Company X’s collaboration platform. Weekly reports to be shared via email on Fridays by COB. Individual progress reports to be uploaded on the platform every fortnight.

Kickoff meeting

Launch date

11:11 am, 1st April 2023

Marketing channels

To utilize social media platforms to run giveaways two weeks before and after the product launch, plus online ads to reach members of the intended audience.

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presentation

[ prez- uh n- tey -sh uh n , pree-zen- ]

an act of presenting.
the state of being presented.
a social introduction, as of a person at court.
an exhibition or performance, as of a play or film.
offering, delivering, or bestowal, as of a gift.
a demonstration, lecture, or welcoming speech.

His presentation was very poor.

Commerce. the presentment of a bill, note, or the like.
the position of the fetus in the uterus during labor.

a breech presentation.

Ecclesiastical. the act or the right of presenting a member of the clergy to the bishop for institution to a benefice.

/ ˌprɛzənˈteɪʃən /

the act of presenting or state of being presented

the presentation of the project is excellent but the content poor

his presentation of the facts was muddled

a presentation on the company results

an offering or bestowal, as of a gift

a presentation copy of a book

a performance or representation, as of a play
the formal introduction of a person, as into society or at court; debut
the act or right of nominating a clergyman to a benefice
med the position of a baby relative to the birth canal at the time of birth
See presentment commerce another word for presentment
television linking material between programmes, such as announcements, trailers, or weather reports
See gift an archaic word for gift
philosophy a sense datum
See Candlemas often capital another name for (feast of) Candlemas

Discover More

Derived forms.

ˌpresenˈtational , adjective

Other Words From

nonpres·en·tation noun
self-presen·tation noun

Word History and Origins

Origin of presentation 1

Example Sentences

Look no further than those execs who have sat through online presentations outlining a more inclusive workplace only to have to go back to working in teams where they’re made to feel different.

The day of the presentation comes, and the ecommerce team gathers around, continuously nodding along with each slide.

In the questions-and-answer presentation on Wednesday, Palantir did not address the issue of voting power.

For repurposing, you can use four different formats, which are – video series, infographics, podcasts, and presentations.

This presentation will explain the ins and outs of the process as well as the need for older children who are looking for a home as well.

We were scoring it like the Olympics: presentation, technique.

Bogucki includes the leaflet in a Powerpoint presentation he has developed.

Her biggest surprise, she said, was realizing how much presentation and technical points mattered.

That may be partially because The Big Lebowski is their most nihilistic presentation.

One of the hottest tickets at the 2014 edition of Comic-Con, the annual nerd mecca in San Diego, was the Marvel presentation.

You were obliging enough to ask me to accept a presentation copy of your verses.

Nor was ever a better presentation made of the essential program of socialism.

After the presentation of the Great Southern case our Bill was heard and all the opposition.

The presentation of the Railway case and the rebutting evidence did not begin till all the public witnesses had been heard.

Furthermore, a note is payable on demand when it is thus stated, or is payable at sight or on presentation.

Related Words

demonstration
introduction

[ ak -s uh -lot-l ]

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Definition of project

(Entry 1 of 2)

Definition of project (Entry 2 of 2)

transitive verb

intransitive verb

arrangement
ground plan
master plan
pooch [ chiefly dialect ]

plan , design , plot , scheme , project mean a method devised for making or doing something or achieving an end.

plan always implies mental formulation and sometimes graphic representation.

design often suggests a particular pattern and some degree of achieved order or harmony.

plot implies a laying out in clearly distinguished sections with attention to their relations and proportions.

scheme stresses calculation of the end in view and may apply to a plan motivated by craftiness and self-interest.

project often stresses imaginative scope and vision.

Examples of project in a Sentence

These examples are programmatically compiled from various online sources to illustrate current usage of the word 'project.' Any opinions expressed in the examples do not represent those of Merriam-Webster or its editors. Send us feedback about these examples.

Word History

Middle English projecte , from Medieval Latin projectum , from Latin, neuter of projectus , past participle of proicere to throw forward, from pro- + jacere to throw — more at jet

Anglo-French projecter , from Latin projectus , past participle

15th century, in the meaning defined at sense 1

15th century, in the meaning defined at transitive sense 1a

Phrases Containing project

counter - project
housing project
project oneself
project one's voice
project onto
sub - project

Dictionary Entries Near project

Cite this entry.

“Project.” Merriam-Webster.com Dictionary , Merriam-Webster, https://www.merriam-webster.com/dictionary/project. Accessed 19 Apr. 2024.

Kids Definition

Kids definition of project.

Kids Definition of project (Entry 2 of 2)

Medical Definition

Medical definition of project, more from merriam-webster on project.

Nglish: Translation of project for Spanish Speakers

Britannica English: Translation of project for Arabic Speakers

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Project scope — definition, best practices, examples, and more

Project management can be challenging. Budget issues, low stakeholder engagement, and poorly defined goals are just a few problems that can impede progress. If you find yourself running into these problems frequently, the real problem may involve project scope .

Scoping a project accurately can be tricky, but with a good understanding of how it works and a list of best practices, it gets much easier. This post will cover the concept of project scope with actionable strategies to help you successfully execute your next project.

What is project scope?

The importance of defining project scope, what is a project scope statement, what is scope creep, how to define project scope, project scope example.

Project scope is a component of project implementation that helps determine goals, constraints, workflow management strategies, tasks, and deliverables. By defining project scope, individual contributors will be able to manage their workloads more easily.

A project scope is never set in stone and you may run into unanticipated issues. But the more clearly a scope statement is designed, the easier it’ll be to pivot and address obstacles.

Defining and documenting project scope is crucial for keeping contributors aligned. Outline important limitations and constraints that may derail timelines, budgets, and deliverables. Defining these parameters of a project helps alleviate unforeseen issues.

It’s important to determine what results you want to measure when defining project scope, like costs or conversion rate. Then discuss the team’s vision and allow project managers (PMs) to create compromise by diagnosing areas of concern or disagreement. This helps you to understand the goals of the project and how each team can contribute.

A clear project scope:

Provides a roadmap. Any team member can refer back to the project scope at any point during the project for alignment and a clear view of project goals.
Manages stakeholder expectations. Stakeholders may have different priorities for the project. The project scope sets the parameters, ensuring everyone is aware of the specific intentions and goals.
Makes budgeting and scheduling easier. Clearly defining deadlines and constraints in the project scope before beginning helps you plan resources.
Prevents scope creep. Setting the boundaries of your project in the project scope helps alleviate issues that may shift the focus of your project away from the plan.

The project scope statement is a detailed written outline of the project, including timeline, budget, assigned tasks, project stakeholders, and workflow strategies.

With a well defined project plan and project scope statement, it’s easier for project managers to oversee each step in the delivery of a project. The scope statement keeps contributors on task, within budget, and on track to meet deadlines.

Team leaders should also map out a procedure for project changes within the scope statement. If a change is needed, stakeholders should inform the team and follow the guidance in the project scope statement to make sure the impact is minimal.

Scope statements may vary depending on the project’s needs, but it’s important to always include a breakdown of all project tasks, deliverables, constraints, and exclusions.

Scope creep occurs when unforeseen changes in scope alter the project plan without a formal request. It’s common for stakeholders to add or alter project goals after the project has been defined, increasing the likelihood of scope creep. Budget issues, missed deadlines, and increased stress are commonly associated with scope creep.

There are a few simple strategies that can help prevent and manage scope creep.

Include all stakeholders in project planning.
Detail possible roadblocks in the project scope statement.
Communicate potential project setbacks to stakeholders and devise strategies to help avoid them.

There are seven main steps to accurately and confidently define project scope. Project managers will develop some of their own best practices over time — according to what their teams uniquely need — but the broad strategy is a good place for any PM to start.

1. Establish goals and objectives

Determining measurable goals and objectives is an important first step in project planning and defining project scope. If you know where you’re going, it’s much easier to determine how to get there.

Note that goals and objectives are not interchangeable — they describe separate considerations. Goals are high-level achievements that are larger in scale, while objectives are lower-level assets in every phase of the project that help you meet goals.

2. Collect project requirements

Every project has variables like budget limitations, anticipated level of quality, client contribution expectations, and timeline. Knowing the boundaries of the project allows you to set and manage expectations. These project requirements help finalize what to include in the project scope.

3. Identify and allocate resources

In order to oversee a successful project life cycle , it’s important to understand what resources are available. Resources are any asset, from finances to contributors, that are available to help a project through to completion. Accurate planning helps make sure teams have the resources needed and keeps the project on track.

4. Create exclusions and constraints

Identify exclusions that are outside the project scope — tasks and goals that won’t be accomplished during the project life cycle. You should also clarify and define relevant constraints to the project.

Knowing what’s outside of a project’s scope is just as important as knowing what’s within it. Listing each exclusion and constraint will help prevent scope creep because it prevents work from being added outside the capabilities of your team.

5. Define deliverables

Perhaps the most important step in determining project scope is defining deliverables. Outline what needs to be accomplished and when it needs to be done.

Relevant stakeholders should create a work breakdown structure (WBS) , allowing the project to be arranged into smaller, individual tasks. Project managers should include workflow methods and areas of efficiency in the WBS. This will help visualize the scope of the project and what is needed to complete it.

6. Get buy-in from stakeholders

Before work begins, all components of the project should be reviewed and approved by stakeholders. This is an opportunity for revisions to be made to the project scope, goals, and objectives before work begins. Keeping all stakeholders included in the planning phase helps everyone stay aligned on project goals and deliverables.

Getting stakeholder buy-in will also help alleviate scope creep and ensure everyone understands the overall vision of a project.

7. Establish a change control process

No project scope is perfect, and it’s likely changes will need to be made. Creating a change control process allows project managers to submit change requests to stakeholders, who will approve or deny the requests. What’s acceptable and what isn’t should be well defined.

Every project scope statement should follow a consistent outline. Below is a basic outline and an example of what each section might look like.

I. Introduction

The introduction should define the purpose, goal, and stakeholders. An introductory statement might start with, “This marketing project is being undertaken to create an article to post on the blog to create brand awareness.”

II. Requirements and goals (project scope)

The project scope is the main piece of the project scope statement. It should define specific requirements like budget, timeline, or contributing teams. You can also offer a vision of the deliverables.

Include a statement like, “This project will include research, content strategy, content creation, and content publication on the company blog. It will also include sharing the article on social media. All activities will be conducted by the marketing team.”

III. Deliverables

Define the actual item that needs to be completed, whom it’s going to, and any deadlines. This could be a short write-up like, “Project deliverables include one researched, written article of up to 1,000 words to be delivered by email.”

IV. Project acceptance criteria

Use acceptance criteria to set target thresholds for your project requirements. Be sure to state who will be responsible for the final analysis and how the metrics will be measured. In the project outline, you might begin with something like, “The company will review and approve the final article before publishing.”

V. Exclusions

List the components that will not be a part of the project. Identify these in writing, prior to beginning the work. For example, your statement might include, “This project will not include payment to external vendors for research or outsourced services.”

VI. Constraints

Document project constraints like budget limits or timeframes. To clearly state the potential sources of scope creep, your statement could say something like, “Constraints may include communication delays, changes in scope, or technical difficulties. The budget for this project is $21,000 and it must be completed by the end of Q3.”

VII. Change control process

Clearly define the steps required to alter the project scope, and who should be involved in any changes. The change control process in your project scope statement may read, “Any modifications to the project should be submitted to the project manager, who will assess the request and approve or deny it. Necessary stakeholders should also be included in the initial request.”

Project scope management

Once your project scope is defined, project scope management is the ongoing process of tracking and monitoring each phase of the project.

To properly manage project scope, be on the lookout for potential changes. If needed, refer to the change control process within the project scope statement. If revision is required, determine the impact to the project and include stakeholders in the decision. Most importantly, try to minimize any impact on budget and timeline.

https://main--bacom-blog--adobecom.hlx.page/blog/fragments/project-management

Getting started with project scope

Clearly stating goals, tasks, deliverables, and more creates a project scope that keeps projects efficient and on track. The project scope statement helps you manage expectations and ensure teams know what’s expected of them.

To start defining your project’s scope, determine your goals and how you’ll measure them. It’s also important to ensure you’ve allocated the necessary resources and that you understand any exclusions and constraints.

A world-class workflow software is key to successfully managing project scope, and Adobe Workfront will help you manage everything from deliverables, to stakeholders, to target metrics. Take a product tour today to learn how Workfront can help you make your next project a success.

Presentation

A Presentation is a communication of talking to a group, addressing a meeting or briefing a team that can be adapted to various speaking situations.

Related Definitions in the Project: The Project Management

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COMMENTS

How to Create a Successful Project Presentation
2 Lay Out Your Project Plan. Once you've set your goals, the next big step is to outline how you'll achieve them. An excellent place to start is by organizing your project into an actionable plan and steps for execution. You might wonder why this step is important for creating a successful project presentation.
How To Create a Project Presentation: A Guide for ...
The Project Risks. All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated. Visualize your risk assessment with a risk matrix and include it in the project presentation. Use this slide to explain to stakeholders how you plan to mitigate the identified risks.
How To Create A Successful Project Presentation?
A project plan is an official document that follows a set format and flow. Your presentation should follow this flow for maximum impact. To present a project plan, you should go over the following eight steps: Give an overview. Provide a brief overview of the project, outlining its goals and rationale.
What is Project Presentation?
Free Trial. Project Presentation is a formal submission of a project to stakeholders for familiarization, discussion and acceptance. It takes several forms: 1) a page of the project plan to describe the project to the reader, and 2) a meeting to announce the project and state about expected benefits and outcomes to be produced upon successful ...
A Complete Guide to Creating Project Presentations
6. Use Charts and Visuals to Showcase Numbers. When showcasing numerical data in a project presentation, utilizing charts and visuals is a powerful strategy to enhance understanding and engagement. Rather than overwhelming your audience with a barrage of numbers, graphs provide a clear representation of the data.
The Term Project
The term project is split into 5 deliverables, where the first four are worth 5% each, and the final report and presentation are worth 20%. ... 2021 - Proposal - maximum 1.5 page project proposal. Give motivation and define the problem, or question you want to explore. Nov 25, 2021 - Milestone 1 - A literature review of 3 papers, collect any ...
What It Takes to Give a Great Presentation
Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired ...
What is Presentation? Definition, Parts and Factors
Definition: A presentation is a form of communication in which the speaker conveys information to the audience. In an organization presentations are used in various scenarios like talking to a group, addressing a meeting, demonstrating or introducing a new product, or briefing a team. It involves presenting a particular subject or issue or new ideas/thoughts to a group of people.
18 Steps to Present Your Project Like a Pro
Write a summary, ask for questions, and don't forget to thank your audience for attention. 10. Care about the presentation style. You can make your project presentation dry or funny or dry. But ...
What is a Presentation?
A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team. A presentation can also be used as a broad term that encompasses other 'speaking engagements' such as making a speech at a wedding, or getting a point across in a video conference.
How to Structure your Presentation, with Examples
This clarifies the overall purpose of your talk and reinforces your reason for being there. Follow these steps: Signal that it's nearly the end of your presentation, for example, "As we wrap up/as we wind down the talk…". Restate the topic and purpose of your presentation - "In this speech I wanted to compare…". 5.
What Is a Project? Definition, Types & Examples
Project Definition. A project is a set of tasks that must be completed within a defined timeline to accomplish a specific set of goals. These tasks are completed by a group of people known as the project team, which is led by a project manager, who oversees the planning, scheduling, tracking and successful completion of projects. Get your free.
What Are Effective Presentation Skills (and How to Improve Them)
Presentation skills are the abilities and qualities necessary for creating and delivering a compelling presentation that effectively communicates information and ideas. They encompass what you say, how you structure it, and the materials you include to support what you say, such as slides, videos, or images. You'll make presentations at various ...
How to Write a Project Proposal and Present it to Stakeholders
The project proposal includes a lot of details in many of the same categories as a project charter or a complete project plan. However, it is not the same document. The project proposal is not a detailed execution plan. There are lots of details that may change between the proposal presentation and the final, approved project plan.
Everything To Know About PPT: What Is A PowerPoint
Sample slide presentation before PowerPoint came into the picture. (Image source) In the 1970s and well into the 80s, using overhead projectors (OHP) was a great option for giving presentations. You could write your presentation's main points on a transparent slide which the OHP will then project onto a screen.
Presentation Definition: A Guide To Effective Communication
In its essence, a presentation is the act of presenting or displaying information or ideas to an audience. The Oxford English Dictionary defines it as "the action or process of presenting something to someone.". In Latin, the term stems from 'praesentātiō', denoting the action of placing before or showing.
Presentation
A speaker giving a presentation using a projector. A presentation conveys information from a speaker to an audience. Presentations are typically demonstrations, introduction, lecture, or speech meant to inform, persuade, inspire, motivate, build goodwill, or present a new idea/product. [1] Presentations usually require preparation, organization ...
Top 10 Project Overview Templates with Examples and Samples
Template 1: Project Scope Overview PowerPoint Presentation Slides. Our Project Scope Overview PowerPoint Presentation Slides allow you to plan every detail of your project such as inputs, tools, and technique. It assists in distinguishing what is and what is not part of the project and controls what is allowed or removed when the project is ...
What is Project Planning
Project planning is a critical element of project management, as it sets the stage for the entire project. There are eight steps: Define the goals and objectives of the project; Set specific, measurable, achievable, relevant, and time-bound (SMART) goals. This includes the milestones and smaller tasks the team must complete by the end of the ...
PRESENTATION Definition & Meaning
Presentation definition: an act of presenting.. See examples of PRESENTATION used in a sentence.
Project Definition & Meaning
project: [verb] to devise in the mind : design. to plan, figure, or estimate for the future.
Project scope
Project scope is a component of project implementation that helps determine goals, constraints, workflow management strategies, tasks, and deliverables. By defining project scope, individual contributors will be able to manage their workloads more easily. A project scope is never set in stone and you may run into unanticipated issues.
Presentation
Presentation. Posted on 14th December 2015 by ThePD (The Project Definition) A Presentation is a communication of talking to a group, addressing a meeting or briefing a team that can be adapted to various speaking situations. Related Definitions in the Project: The Project Management. An Alignment Meeting is a work process in which team members ...

How to Create a Successful Project Presentation?

What is a Project Presentation?

Who is the Audience for Your Project Presentation?

How to Successfully Create a Project Presentation?

Establish Objectives for Your Project

Utilize Good Quality Diagrams, Presentation Aids, and Visuals

Layout Your Plan

Outline the Problem and its Solution

Keep the Slides in Your Presentation Brief

Use More Images and Less Text

Pay Attention to Design

Begin With a Template for Your Presentation

Case Study For a Project Presentation

Project Overview:

Process Model:

Project Schedule:

Project Hazards:

How to Present a Project Management Presentation?

Top 5 Project Management Presentation Templates From Slideuplift

Questions To Ask The Client Before Starting The Project Management Presentation

Questions the Client Might Ask During a Project Presentation and How To Answer Them

How do I effectively present my project?

How can I present my project as a project manager?

What are the best ways to present a project?

Are there templates for project management presentations?

What are effective ways to present my project to clients?

Table Of Content

Project Management Presentations Collection PowerPoint Template

Project Kick Off Presentation PowerPoint Template

Project Status Review Deck PowerPoint Template

10 Best Business PowerPoint Templates for Presentations

10 Best Business Presentation Topics to Captivate Your Audience

10 Best Google Slides Templates And Themes For Presentations

10 Best PowerPoint Templates for Finance Presentations

Term Project

Milestones and Due Dates

Milestone 1

Collect your data

What do you need to turn in?

Milestone 2

Write an evaluation script

Write a simple baseline

Evaluate a strong baseline

Milestone 3

Milestone 4

What do you need to turn in for Milestone 4?

Project Presentation

What It Takes to Give a Great Presentation

Partner Center

Presentation

Parts of Presentation

Purpose of Presentation

Factors Affecting Presentation

Audience Analysis

Related terms:

Reader Interactions

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What is a Presentation?

A Presentation Is...

The Key Elements of a Presentation

Impediments

How to Structure your Presentation, with Examples

Why is structuring a presentation so important?

What will affect your presentation structure?

What is the typical presentation structure?

1. Greet the audience and introduce yourself

2. Introduction

3. The main body of your talk

4. Conclusion

5. Thank the audience and invite questions

Other common presentation structures

Demonstration

Problem-solution

Storytelling

Remaining method

Transitions

Moving from the introduction to the first point

Shifting between similar points

Internal summaries

Physical movement