how to record group presentation

Record your presentation

You can record your PowerPoint presentation—or just a single slide—and capture voice, ink gestures, and your video presence. The completed recording is like any other presentation. You can play it for your audience in Slide Show or you can export it as a video file. So instead of just handing the deck to someone, people can see your presentation with all your passion and personality intact. 

Record is an improved version of Record Slide Show for PowerPoint for Windows. The feature replaces the older experience and provides enhanced capabilities for capturing your presentations for later viewing.

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

What's new?

New access points for recording a video of the presentation .

Record button in top bar

New features added for recording video

The new Record window has two screens: Record and Export .

When you select Record , the Record screen opens by default.

Record your presentations screenshot two

If you select Export in the top right of the Record screen, the Export screen opens.

Export screen

You can switch between the Record and Export screens using the  Record  and Export  buttons in the top bar of the window. 

New features added to the Record window

You'll see the following new features in the Record window:

Record your presentations screenshot six.png

You can also use the seek bar to skip to any point while you're previewing the video on the current slide.

New Export window

The  Export  window is another change with the Record feature. After recording, you’ll be lead through instructions to create a shareable video file of your presentation. By default, the video is in Full HD 1080p resolution in an mp4 format and will be saved to the same location where the presentation is stored.

Export window

The exported video includes all recorded timings, narration, animations, transitions, media, ink, and laser pointer gestures. If there's no recorded timings for a slide in the presentation, the slide will be displayed for 5 seconds in the exported video by default. 

By default, the exported video has the same filename as the presentation, but you can create a unique filename for the exported video, if you want. 

Depending on the size of your presentation, it may take a few minutes to export. After the export starts, you can track its progress in the  Export  window. You can also exit the  Record  window and track the progress in the status bar in PowerPoint. 

The  Customize Export  button takes you to the backstage export menu to change resolution and time spent on each slide in the exported video. 

Recording tips

Recordings are added to the presentation on a per-slide basis. If you want to change a recording, you can re-record one or more slides. You can rearrange the order of slides in a recorded presentation without having to re-record anything. This also means it's easy to pause for a break while recording a presentation.

PowerPoint doesn't record audio or video during transitions between slides, so be sure not to narrate while advancing the slide. There's also a brief buffer of silence at the beginning and the end of each slide.

Use video preview to make sure everything is set up correctly before recording.

Presentation recording works best with touch-screen PCs that have a web camera but you can use an external webcam and/or microphone.

If you're using PowerPoint on a tablet or laptop and you're inking with a stylus, you can use an external camera and microphone to minimize stylus noise.

After you finish your first slide recording, play it back to make sure your audio and video are set up the way you expect.

You can adjust and edit the size of video and ink in edit view.

Facebook

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

how to record group presentation

Microsoft 365 subscription benefits

how to record group presentation

Microsoft 365 training

how to record group presentation

Microsoft security

how to record group presentation

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

how to record group presentation

Ask the Microsoft Community

how to record group presentation

Microsoft Tech Community

how to record group presentation

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

Logo for Pressbooks

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

Working with Video (Kaltura, Canvas, Zoom, and PowerPoint)

Recording an individual or group presentation with PowerPoint 365 or 2019

These instructions are for Office 365 or Office 2019 for Windows . You can download Office 365 from IUWare for free . Office 2019 is available on all computer lab Windows computers and via IUAnyWare . (See instructions on setting up and using IUAnyWare .)

If you are using a Mac

If you are using the latest version of Office 365, you can export a presentation narrated in Slide Show as a video file  which can then be submitted as a previously recorded video . Note that when you export your presentation as a video, any narrated audio that was recorded in Slide Show will play, but other embedded media files will not play .

You can also record audio onto slides in Keynote and export them to a QuickTime .mov file which can then be submitted as a previously recorded video .

Video Walkthrough

Instructions.

The following steps presume you have Office 365 or 2019 on a Windows computer.

  • The Recording tab does not appear on the Ribbon in PowerPoint 365 or 2019 by default so you may need to enable it. Go to File > Options and choose “Customize Ribbon.”
  • On the right side list of Main Tabs scroll down to Recording, check the box next to it, and click “OK.”

how to record group presentation

  • Check and make sure your microphone and webcam (if using) are recording properly by clicking the small microphone and video camera icons at the bottom right of the recording screen.
  • Click the red “Record” button at the top left to start. You can stop after each slide and review your recording or you can continue through the whole presentation. If you continue, make sure to pause between slides. The 1-2 seconds of silence allow PowerPoint to tell what audio goes with what slide.
  • When you are done, click the “X”  at the top right to finish.

how to record group presentation

  • Select the quality you would like the video to be. Normally 1080p (the default) is fine and leave “Use Recorded Timings and Narrations ” selected.
  • Click “Create video” and tell PowerPoint where to save your video file. The small black status bar at the bottom of PowerPoint will show you the progress of your export. Do not do anything else in PowerPoint while a video is processing or it will cancel the job.
  • Once the video has been processed, you are ready to upload your video to Kaltura and submit. See submitting a previously recorded video for instructions.

Group Recording with PowerPoint

If your group prefers to record the individual sections independently and at least one person has Office 365 or 2019 or can access it at a computer lab, you can compile your separate recordings in PowerPoint. Each person in the group would

  • begin with a copy of the master PowerPoint file,
  • delete the slides that they are not responsible for recording,
  • record their audio and/or video on their slides only, and
  • send the file with their recorded slides to the group member responsible for putting together the slide deck.

The person putting the slides together would add the other members’ slides into their PowerPoint file and export it to video.

Recording tips

  • Team members using Powerpoint for Mac or an older version of PowerPoint for Windows can record audio onto their slides by using the “Audio”  option on the “Add” tab on the Ribbon. To do this,
  • open your PowerPoint file in the version of PowerPoint that you have
  • go to the Insert tab,
  • click the Audio button and choose “Record audio”
  • Starting from the same PowerPoint file is very helpful for the person who is compiling the recorded slides.
  • After your video is created, the person who will submit the assignment for the group will upload the video file to their Kaltura account.

Submit Your Assignment

See Upload a previously recorded video for instructions on adding your video to Kaltura. Then, based on your instructor’s instructions, submit your video in one of the two following ways.

  • Submit your video by embedding it in a text box in an Assignment or Discussion .
  • Submit your video by adding it to the Kaltura: Media Gallery for your course

Verify the Automatic Captions on Your Video

All video uploaded to Kaltura is automatically mechanically captioned using speech-to-text technology. If you’ve ever used speech-to-text, you know it’s never 100% accurate so you need to check your captions and edit as needed to make sure they are correct and not saying anything embarrassing. The mechanical captions appear fairly quickly on short videos once they’re uploaded. You can check them either in Kaltura: My Media  if it is available in your course, or at Kaltura Mediaspace.   Instructions on checking and editing your captions are at  Accessible Videos in this book.

Note on Video Processing

When a video is first uploaded to Kaltura you will see a “media is being processed” animation  where you expect your video to be.

Please be patient.  Processing time depends on the length of the video and the number of other videos Kaltura is processing.  It will appear once it has completed processing, though you may need to refresh your page to see it. You can embed a video that is still processing in Kaltura .

A Canvas Semester Checklist Copyright © by Trustees of Indiana University is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

IMAGES

  1. Recording a group presentation with slides

    how to record group presentation

  2. How to Record a Presentation (with Audio & Video)

    how to record group presentation

  3. How to Record a Presentation on Zoom? [Step-by-Step]

    how to record group presentation

  4. HOW TO RECORD POWERPOINT PRESENTATION WITH AUDIO & VIDEO

    how to record group presentation

  5. Recording a Presentation or Class with Zoom

    how to record group presentation

  6. How to Record PowerPoint (PPT) with Audio for Free

    how to record group presentation

VIDEO

  1. Technology for Teaching and Learning 1

  2. Tutorial 1 G Recorded Group Presentation AOLM

  3. Group Presentation slide 1

  4. Group Presentation healthcare slide

  5. Group Project (Presentation)

  6. Group Presentation

COMMENTS

  1. Record a group presentation

    For individuals wanting unlimited access to premium content and design tools. For teams of all sizes wanting to create together, with premium workplace and brand tools. A powerful, free tool for classrooms, districts and students. Canva Pro is free for all registered nonprofits. Apply today.

  2. Record your presentation

    You can record your PowerPoint presentation—or just a single slide—and capture voice, ink gestures, and your video presence. The completed recording is like any other presentation. You can play it for your audience in Slide Show or you can export it as a video file. So instead of just handing the deck to someone, people can see your ...

  3. Recording an individual or group presentation with PowerPoint

    Open your PowerPoint file, go to the Recording tab, and click the “Record Slide Show” button to start recording. Check and make sure your microphone and webcam (if using) are recording properly by clicking the small microphone and video camera icons at the bottom right of the recording screen. Click the red “Record” button at the top left to start.