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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

Letter Templates & Example

The Perfect Application Letter for Employment Sample Brainly: Tips and Examples

Are you looking for a job and struggling to write an impressive application letter? Look no further, as we have prepared a sample application letter for employment on Brainly! We understand that crafting an application letter can be a daunting task, which is why we’ve decided to provide a simple and straightforward example that you can use as a guide. Our application letter for employment sample Brainly provides a framework that you can personalize and edit as needed to make sure you communicate your qualifications and skills effectively. Find out more about how to write an effective and persuasive application letter by reading our sample and utilize it to get one step closer to landing your dream job!

The Best Structure for an Employment Application Letter Sample

When applying for a job, one of the most important things that you need to do is to create an application letter that stands out from the rest. Your application letter is the first thing that your prospective employer will see, so it’s crucial that you get it right. In this article, we’ll be discussing the best structure for an employment application letter sample.

The first thing that you need to do is to introduce yourself and specify the position that you are applying for. You should start by indicating your interest in the job position and why you are applying. Be sure to include the name of the company and the job position you are applying for.

The next paragraph should be about your relevant work experience and skills that qualify you for the position. Be sure to use specific examples of how you have utilized your skills in previous roles. This part is crucial because it will show the employer that you are qualified for the role and that you have previous experience that makes you a good fit for the position.

The third paragraph should focus on your education and any certifications that you might have that are relevant to the job. This part is particularly important if the job requires certain qualifications or certifications. Highlighting your education and qualifications will show the employer that you have the knowledge and expertise necessary to excel in the position.

Finally, you should conclude your application letter by expressing your eagerness to discuss the opportunity further. You should thank the employer for taking the time to review your application and emphasize your enthusiasm for the job. Make sure to include your contact information and encourage them to reach out to you to schedule an interview.

In conclusion, writing an effective application letter requires careful thought and attention to detail. Follow the structure outlined above, and you’ll be on your way to crafting an impressive application letter that will get you noticed and help you land your dream job.

7 Samples of Application Letters for Employment

Sample 1: application letter for employment.

Dear Hiring Manager,

I am excited to apply for the position of Marketing Manager at XYZ Company. With over five years of experience in the marketing industry, I believe that I possess the necessary skills and qualifications to excel in this role. I have a proven track record of increasing brand awareness, generating leads, and driving revenue growth for my past employers.

In my current role as a Marketing Specialist, I have been responsible for developing and executing strategic marketing campaigns across various channels, including social media, email, and digital advertising. I have also conducted market research and analyzed data to identify new opportunities for growth. I am confident that my experience and skills make me a strong candidate for this position.

Thank you for your time and consideration. I look forward to the opportunity to discuss my application further.

Sample 2: Application Letter for Employment

I am writing to express my interest in the position of Software Developer at ABC Company. As a recent graduate with a degree in Computer Science, I am eager to apply my knowledge and skills to a challenging role in the software development industry.

During my studies, I gained a strong foundation in programming languages such as Java, Python, and C++. I also completed several projects using agile methodologies and gained experience in software design, development, and testing. I am confident that my technical skills, combined with my strong work ethic and eagerness to learn, would make me an asset to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sample 3: Application Letter for Employment

I am excited to apply for the position of Human Resources Manager at LMN Company. With over ten years of experience in HR and a track record of effectively managing employee relations, performance management, and recruitment processes, I believe I possess the necessary skills to excel in this role.

In my current role as an HR Manager, I have been responsible for developing and implementing HR policies and practices, managing employee benefits programs, and overseeing recruitment and selection processes. I have also conducted regular performance evaluations and provided coaching and feedback to employees to ensure their ongoing development and success within the organization.

Thank you for your time and consideration. I look forward to the opportunity to discuss my qualifications further.

Sample 4: Application Letter for Employment

I am writing to express my interest in the position of Content Writer at DEF Company. With a passion for writing and a strong background in journalism and copywriting, I am confident that I would be an ideal candidate for this role.

As a freelance writer, I have been responsible for researching and developing content for various clients across different industries. I have also worked as a copywriter for a digital marketing agency, creating compelling copy for websites, social media, and email campaigns. In my current role, I serve as a contributing writer for a leading online news outlet.

Sample 5: Application Letter for Employment

I am excited to apply for the position of Sales Representative at GHI Company. With a passion for sales and a proven track record of achieving and exceeding sales targets, I believe that I would be an ideal candidate for this role.

In my most recent role as a Sales Manager, I was responsible for developing and executing sales strategies, managing a team of sales representatives, and overseeing the sales pipeline from lead generation to deal closure. I have a deep understanding of the sales process and the ability to build strong relationships with clients to drive revenue growth.

Sample 6: Application Letter for Employment

I am writing to express my interest in the position of Project Manager at JKL Company. With over five years of experience in project management and a track record of successfully delivering complex projects on time and within budget, I believe that I would be an ideal candidate for this role.

In my current role as a Project Manager, I am responsible for overseeing all aspects of a project, including planning, execution, and monitoring. I have experience working with cross-functional teams and have developed strong communication, leadership, and problem-solving skills.

Sample 7: Application Letter for Employment

I am excited to apply for the position of Customer Service Representative at MNO Company. With a passion for customer service and a track record of delivering exceptional customer experiences, I believe that I would be an ideal candidate for this role.

In my most recent role as a Customer Service Specialist, I was responsible for answering customer inquiries and resolving issues in a timely and effective manner. I have experience working with a wide range of customers and have developed strong listening, empathy, and problem-solving skills.

Tips for Writing an Effective Application Letter for Employment Sample

Writing an application letter for employment can be a daunting task, especially if you are new to the job market. However, there are various tips you can follow to ensure that your letter stands out and improves your chances of getting hired.

1. Tailor your letter to the specific job: Hiring managers receive many applications for a single job opening. Therefore, your letter should show that you have read and understood the job requirements and that you are the best candidate for the position. Make an effort to include relevant skills, experiences and achievements that align with the job description.

2. Be concise and clear: A hiring manager may have to go through dozens of applications, so it is important to make your letter easy to read and understand. Keep it short and to the point by avoiding unnecessary details and using simple language that showcases your writing skills.

3. Be professional: An application letter is a professional document that should reflect your professionalism and attention to detail. Use a standard font size and style, check for errors in spelling and grammar and address the hiring manager formally and respectfully.

4. Highlight your achievements: Your application letter should not just list your qualifications and experiences, but also highlight your achievements. Quantify your achievements wherever possible and explain how you have added value to your previous employers.

5. Request an interview: End your letter with a polite request for an interview to discuss how you can contribute to the company. This shows your enthusiasm for the position and your willingness to meet with the hiring manager in person.

By following these tips, you can increase your chances of getting hired and standing out in a crowded job market.

FAQs Related to Application Letter for Employment Sample Brainly

What is an application letter?

An application letter is a document that a job applicant sends to a prospective employer along with a resume. It is designed to introduce yourself, highlight your qualifications, and explain why you are the best fit for a particular job.

What should be included in an application letter?

An application letter should generally include an introduction, a brief summary of your qualifications, a statement of your interest in the position, and a closing paragraph. It should also be tailored to the specific job you are applying for.

How long should an application letter be?

An application letter should be one page or less. You want to keep it short and to the point, highlighting your most relevant qualifications and accomplishments.

What is the best way to start an application letter?

The best way to start an application letter is by addressing the hiring manager by name, if possible. You can also start with an attention-grabbing sentence that highlights your qualifications or interest in the job.

What is the difference between an application letter and a cover letter?

An application letter and a cover letter are essentially the same thing. The main difference is that an application letter is typically used to apply for a specific job, while a cover letter may be more general and used to introduce yourself to potential employers.

Should I include my salary requirements in my application letter?

It is generally not recommended to include your salary requirements in your application letter. It is best to wait until you are offered the job and then negotiate your salary.

How important is it to proofread my application letter?

It is extremely important to proofread your application letter before sending it to a potential employer. Spelling or grammatical errors can make a bad first impression and may cause the employer to reject your application.

That’s It!

Thank you for taking the time to read through our sample application letter for employment on Brainly. We hope it has been helpful and provided some useful insights on how to craft a compelling application letter. Keep in mind that every job application is unique and should be tailored to suit the specific requirements of the job you are applying for. So, take the time to do your research, and craft an excellent application letter that highlights your skills and achievements. Don’t forget to visit Brainly again for more informative articles and useful tips on various topics. Good luck with your job search!

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Letter Templates

application letter sample for grade 12 brainly

When applying for a job, scholarship or admission to a university, high school seniors may need to write an application letter. This letter is an opportunity to showcase their skills, qualifications, and aspirations. By writing a compelling and well-crafted application letter, students can increase their chances of being accepted into their desired program. In this article, we will provide examples of application letters for grade 12 students on Brainly.

In this article, we will provide examples of application letter samples for grade 12 Brainly students. These examples can serve as a guide to help students write their own application letters. Brainly is an online platform where students can ask questions and get answers from other students and educators. By using Brainly, students can find examples of application letters and edit them as necessary.

Writing an application letter can be daunting for many students, but it is an essential part of the application process. An application letter allows students to express their interest in the program, highlight their qualifications and skills, and demonstrate why they are the best candidate for the position. It is important to craft a well-written and thoughtful application letter to make a positive impression on the recipient.

By using Brainly, students can find examples of application letters written by other students and professionals. These examples can serve as a guide to help students understand the structure and content of an application letter. Additionally, students can edit these examples to fit their own needs and qualifications.

Application Letter Samples

Application for scholarship.

Greetings! I am writing to apply for the scholarship offered by XYZ University for the academic year 2022. As a grade 12 student with a passion for mathematics and physics, I am excited about the opportunity to pursue my studies in these fields at XYZ University.

Throughout my academic career, I have maintained a high academic record and have participated in various extracurricular activities. I have also volunteered at local organizations to help my community. I believe that these experiences have helped me develop leadership skills and a strong sense of social responsibility.

Thank you for considering my application for the scholarship. I look forward to hearing from you soon.

Application for Internship

Dear Hiring Manager,

I am excited to apply for the internship position at ABC Company. As a grade 12 student with a passion for marketing and sales, I am eager to learn more about the industry and gain valuable experience.

I have completed marketing and sales courses in school and have participated in a marketing competition organized by our school. I have also volunteered at local events to promote products and services. I believe that these experiences have given me a solid understanding of marketing and sales concepts.

Thank you for considering my application for the internship. I look forward to discussing my qualifications with you further.

Best regards,

Application for University Admission

Dear Admissions Committee,

I am writing to express my interest in attending XYZ University. As a grade 12 student with a passion for computer science, I am excited about the opportunity to pursue my studies in this field at your esteemed institution.

Throughout my academic career, I have maintained a high academic record and have participated in various coding competitions organized by our school. I have also volunteered at coding camps to teach coding to younger students. I believe that these experiences have helped me develop a strong foundation in computer science.

Thank you for considering my application for admission. I look forward to hearing from you soon.

Application for Volunteer Position

Dear Volunteer Coordinator,

I am writing to apply for the volunteer position at XYZ Organization. As a grade 12 student with a passion for environmental sustainability, I am excited to contribute to your organization’s mission to protect the environment.

I have participated in various environmental clubs and activities in school and have volunteered at local environmental organizations. I believe that these experiences have given me a solid understanding of environmental issues and the skills needed to make a positive impact.

Thank you for considering my application for the volunteer position. I look forward to contributing to your organization.

Application for Part-time Job

I am writing to apply for the part-time job at XYZ Company. As a grade 12 student with a passion for customer service, I am eager to contribute to your company’s success and gain valuable experience.

I have completed customer service courses in school and have volunteered at local events to provide customer service. I believe that these experiences have given me a solid understanding of customer service and the skills needed to provide exceptional service.

Thank you for considering my application for the part-time job. I look forward to discussing my qualifications with you further.

Application for Leadership Program

Dear Program Coordinator,

I am excited to apply for the leadership program offered by XYZ Organization. As a grade 12 student with a passion for leadership and social change, I am eager to learn more about the skills and tools needed to make a positive impact in my community.

Throughout my academic career, I have participated in various leadership activities and have volunteered at local organizations to help my community. I believe that these experiences have helped me develop leadership skills and a strong sense of social responsibility.

Thank you for considering my application for the leadership program. I look forward to hearing from you soon.

Related Tips

Tips for writing an application letter.

1. Research the program or organization before you write the letter. Make sure to address the recipient by name and include specific details about why you are interested in their program or organization.

2. Highlight your qualifications and skills that are relevant to the program or position. Use specific examples to demonstrate your abilities.

3. Keep the letter concise and focused. Stick to the main point and avoid unnecessary details.

4. Use a professional and formal tone. Avoid slang or informal language.

5. Proofread the letter for grammar and spelling errors.

Frequently Asked Questions

How do i format my application letter.

Your application letter should include a header with your name and contact information, a greeting, an introduction, a body, a closing, and a signature. Use a professional font and format the letter in a business letter style.

What should I include in my application letter?

You should include your qualifications, skills, and experiences that are relevant to the program or position. Use specific examples to demonstrate your abilities and express your interest in the program or organization.

How long should my application letter be?

Your application letter should be no longer than one page. Keep the letter concise and focused on the main point.

What should I do if I don’t have any relevant experiences?

You can highlight your academic achievements, personal qualities, and extracurricular activities that demonstrate your potential and motivation to succeed in the program or position.

How can I make my application letter stand out?

You can make your application letter stand out by using specific examples, connecting your experiences to the program or position, and expressing your passion and motivation for the field.

What should I do after I submit my application letter?

You should follow up with the recipient to ensure that they received your application and to express your continued interest in the program or position.

Writing an application letter can be intimidating, but it is an essential part of the application process. By using Brainly, students can find examples of application letters and edit them to fit their own needs and qualifications. By following the tips provided in this article, students can craft a well-written and compelling application letter that increases their chances of being accepted into their desired program.

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