cover letter administrative assistant school

School Administrative Assistant Cover Letter Examples

Use these School Administrative Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

School administrative assistants provide support to school staff by handling a variety of administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

To get a job as a school administrative assistant, you need a well-written cover letter. Use these examples to write a cover letter that will make hiring managers want to meet you in person.

Formal/Professional Writing Style Example

I am confident that my background in administration, strong organizational skills, and dedication to providing exceptional support make me an ideal candidate for the School Administrative Assistant role at your institution.

During my previous role as an Administrative Assistant at ABC School, I managed daily operations and efficiently handled a variety of administrative tasks, including scheduling meetings, maintaining student records, and coordinating events. My proven ability to multi-task, combined with my keen attention to detail, allowed me to consistently stay on top of deadlines and provide exceptional support to the school staff and students.

I am particularly adept at using technology to enhance productivity, and I have experience utilizing various software programs such as Microsoft Office Suite and school administration systems to effectively manage tasks and maintain records. I believe my strong communication skills and friendly demeanor will allow me to establish positive relationships with parents, staff, and students alike.

Furthermore, my commitment to fostering a positive and collaborative work environment aligns with your institution’s core values, and I am eager to contribute to the ongoing success of your school community. I am excited about the opportunity to join your team and bring my skills and experience to your organization.

Thank you for considering my application. I would be grateful for the opportunity to discuss further how my qualifications can match your school’s needs during an interview. I have attached my resume for your review, and I look forward to hearing from you soon.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate from XYZ University with a Bachelor’s degree in Business Administration, I am excited about the opportunity to start my career by contributing effectively to the daily operations of your esteemed school.

My educational background, combined with my strong organizational and multitasking skills, make me an ideal candidate for this position. During my time at XYZ University, I served as a part-time receptionist in the Admissions Office, where I gained valuable experience in managing diverse administrative tasks, including answering phones, maintaining filing systems, and assisting visitors with their inquiries. This experience has equipped me with the ability to prioritize tasks, work under pressure, and complete assignments accurately and timely.

In addition to my technical skills, I possess strong interpersonal and communication abilities, which I believe are crucial for fostering a positive work atmosphere and collaborating with other staff members. I am highly detail-oriented and committed to maintaining a high level of accuracy and confidentiality when handling sensitive information.

I am incredibly excited at the prospect of bringing my skills and passion to your school and supporting the excellent work done by your team. I look forward to the opportunity to discuss my qualifications further during an interview. Thank you for your time and consideration.

Networking/Referral Writing Style Example

I was referred to this opportunity by [Referrer’s Name], who works at your school as a [Referrer’s Position]. [Referrer’s Name] and I have worked together in the past and he/she believes that my skills and experience make me a perfect fit for this role.

I have over five years of administrative experience, with two of those years dedicated specifically to the education sector. In my previous position at [Previous School], I took on a range of responsibilities including managing school records, coordinating parent-teacher communication, and assisting with event planning. I am a detail-oriented individual who thrives in maintaining organization and order. My outstanding communication, problem-solving, and interpersonal skills make me a natural fit for working with students, parents, and staff.

My connection with [Referrer’s Name] has provided me with a thorough understanding of the dedication and hard work that goes into supporting the educational experience at your school. I am excited about the prospect of contributing to such a vibrant environment and I believe my strong administrative skills and passion for education will help further your school’s goals.

I would be grateful for the opportunity to discuss my qualifications further in an interview. Thank you for considering my application, and I look forward to the possibility of joining your team as a School Administrative Assistant.

Enthusiastic/Passionate Writing Style Example

I believe that education is the backbone of our society, and the opportunity to support a thriving academic environment has always been a dream of mine.

As a dedicated and outstanding professional with over five years of experience in administrative roles, I have developed a strong skill set that is well-aligned with the requirements of this position. My exceptional organizational skills and keen eye for detail have enabled me to perfect the art of multitasking, ensuring that tasks are completed promptly and accurately. Furthermore, my outstanding written and verbal communication abilities have always allowed me to liaise effectively with various stakeholders, making me adept at fostering positive relationships throughout the school community.

Having carefully reviewed your school’s mission and values, I am inspired by your commitment to nurturing a diverse and inclusive environment. As a firm believer in equal access to education, I am eager to contribute positively to your school by providing exceptional support to teachers, staff, and students. I am confident that my passion for education and unwavering commitment to excellence will make me an invaluable addition to your exceptional team.

I am thrilled by the prospect of contributing to your organization in this meaningful role, and I am confident that my unique combination of enthusiasm, skills, and dedication will make a significant impact. I eagerly invite the opportunity to discuss my suitability in greater detail, and look forward to the possibility of joining your esteemed faculty.

Thank you for considering my application. I hope to have the opportunity to make a lasting and meaningful impact at your school. Yours sincerely,

Problem-Solving Writing Style Example

Having thoroughly researched your school, I understand the ongoing challenges of maintaining efficient administrative processes while continually enhancing the educational experience for students, parents, and staff. With my strong background in administration and exceptional organizational skills, I am confident that my experience and passion for education can contribute to addressing the needs of your school.

Over the years, I have honed my writing, scheduling, and records management skills in various administrative roles, helping organizations streamline their procedures and reduce valuable time spent on administrative tasks. I recognize that a school environment requires impeccable organization and attention to detail to ensure that daily operations run smoothly and important deadlines are met. As your School Administrative Assistant, I am prepared to utilize these skills to make an immediate impact on your school’s administrative processes, allowing your staff to focus on what’s most important: the students.

Furthermore, I understand the importance of fostering a welcoming and supportive environment for students, parents, and colleagues alike. My experience working with diverse populations and my strong communication skills enable me to build positive relationships and address inquiries or concerns in a timely and empathetic manner.

As a proactive problem solver, I am excited to contribute my dedication, strong work ethic, and relevant experience to your institution. I am ready to tackle challenges head-on and strive to find creative administrative solutions that will benefit the entire school community.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills can contribute to your school’s success.

Storytelling/Narrative Writing Style Example

As I stood in the bustling hallway of my local elementary school, clipboard in hand, I couldn’t help but smile. I was coordinating the annual school book fair, and the enthusiasm of the students was contagious. It was in that moment, watching the young minds eagerly selecting their literary treasures, that I realized my passion for contributing to a nurturing educational environment. I am confident that my dedication and experience would make me an invaluable asset to your administrative team.

Throughout my career, I have honed my skills in organization, communication, and multitasking. While working as an office manager for a local non-profit organization, I successfully managed budgets, coordinated events, and facilitated communication between staff, volunteers, and community partners. I also served as a volunteer PTA treasurer for three years, which allowed me to directly contribute to the success of the school and its students. These experiences have equipped me with the skills necessary to excel as a School Administrative Assistant.

In addition to my professional experience, my personal attributes make me an ideal candidate for this role. I am highly organized, detail-oriented, and efficient in managing multiple tasks simultaneously. I pride myself on my ability to communicate effectively with diverse groups of people and to build strong relationships. My enthusiasm for supporting students and staff in a vibrant school community would make me a valuable addition to your team.

I am excited about the opportunity to join your school and contribute to the success and growth of its students and staff. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

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School Administrative Assistant Cover Letter

15 school administrative assistant cover letter templates.

How to Write the School Administrative Assistant Cover Letter

I am excited to be applying for the position of school administrative assistant. Please accept this letter and the attached resume as my interest in this position.

In my previous role, I was responsible for support to the GM and her/his department to ensure that all office operations run smoothly and administrative details of daily functions are managed.

Please consider my qualifications and experience:

• Interface professionally with faculty, staff, and students
• Attention to detail and solution oriented
• Critically think using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Actively look for ways to help people
• Give full attention to what other people are saying
• File maintenance skills
• Excellent organization skills, problem solving abilities and conscientious work habits
• Be detail oriented, able to prioritize duties and multitask under pressure

Thank you for your time and consideration.

River Leffler

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Responsibilities for School Administrative Assistant Cover Letter

School administrative assistant responsible for administrative services to the Dean including researching and compiling data, summarizing information and creating reports, creating and modifying documents using word processing software, creating and updating data using Excel functions.

School Administrative Assistant Examples

Example of school administrative assistant cover letter.

I would like to submit my application for the school administrative assistant opening. Please accept this letter and the attached resume.

In the previous role, I was responsible for administrative support for the Golden Peak Children's Ski and Snowboard School management team and instructor staff in absence of the indoor 7-Teen Supervisor/Admin Assistant.

My experience is an excellent fit for the list of requirements in this job:

• Fluent in English and Spanish (speak and writing) preferred
• Customer service relation skills
• Previous office experience preferred, including experience in processing payroll and preparing reports
• Sound understanding of Technology concepts, terms and processes
• Previous secretarial and/or clerical experience
• School experience preferred
• Demonstrated experience providing support to executives
• A high level of professionalism, discretion and diplomacy handling confidential information

Gray Torphy

In response to your job posting for school administrative assistant, I am including this letter and my resume for your review.

In my previous role, I was responsible for quality ski/snowboard instruction to groups and individuals in a safe and fun manner while upholding all Colorado and California Skier Safety Act rules/regulations and Company guidelines.

Please consider my experience and qualifications for this position:

• Willingness to learn and interact daily with the EValue software/data management system for the clinical/fieldwork education experiences of the University
• Exceptional customer service skills, detail oriented, organized
• BA/BS in international relations, business administration, finance, accounting or related field preferred
• Experience working with project coordination and administration, financials and contract regulations
• Experience with ethical review approval process
• Good interpersonnal skills
• Working knowledge of technology, both general hardware and software products
• Thorough working knowledge of Microsoft Office programs (Word, Excel, PowerPoint)

Thank you for taking your time to review my application.

Royal Barrows

Please consider me for the school administrative assistant opportunity. I am including my resume that lists my qualifications and experience.

Previously, I was responsible for administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Advanced calendar management skills
• Proficient with Microsoft Office suite and comfortable with using computers, technology and software
• Prior experience in a health or academic environment highly preferred
• Demonstrated success with responsibilities requiring exceptional attention to detail
• Excellent interpersonal and numerical skills
• Proficient with Microsoft Office and updating website content
• Music background preferred
• Intermediate knowledge of word processing, spreadsheet, email and database software programs (Microsoft Office Suite and Outlook)

Thank you in advance for reviewing my candidacy for this position.

Charlie Jakubowski

In the previous role, I was responsible for general technical assistance to schools on data analysis for attendance, climate improvement, policy development, especially using Dashboard;.

• Occasional evening or weekend hours as needed
• Proficiency in Microsoft Publisher or Adobe Printshop is desirable
• Aptitude for proofreading, editing, and formatting documents
• Capacity to monitor a budget, and process requisitions and purchase orders
• Proficient in the use of basic computer programs -Microsoft Word/Excel, email, general internet skills
• Deal with challenges and opportunities in a professional manner
• Previous experience/expertise in administrative support, health care or health care professions
• Motivated, self-starter who will learn quickly and adapt to a rapidly changing environment

Dakota Bins

In the previous role, I was responsible for administration support to the Acetyls Technology Development Director ensuring they are fully briefed and organised as necessary and prepared for their role leading their team and the broader Hull technology organisation.

• Professional and pleasant attitude with considerable tact, diplomacy and judgement in interactions with faculty, staff and students
• Willingness to rapidly learn new skills when the situation demands
• Manuscript editing experience
• Familiarity with online databases and search engines
• Familiarity with IRB Certification
• Strong believe in documentation and details
• Working knowledge of Microsoft products and Email Management
• Excellent communication skills including spelling and grammar, advanced Microsoft Office knowledge to include proficiency in Word, Excel, PowerPoint, Outlook and Access

Tatum Beatty

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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School Admin Assistant Cover Letter Example

Handling orders, appointments, invoices, and diaries may be your cup of tea, but hiring managers are not just about to hand over this job to you until you prove yourself. You need to demonstrate that you are equipped with the right administrative skillset from the get-go. And this starts with your cover letter. Our School Admin Assistant Cover Letter Samples show how organized, meticulous, and devoted the applicant is. Our sample cover letters will help you get your interview, and our expert tips at the end of this page will help you sail right through.

A School Admin Assistant works under the direction of an administrator or Principal and is accountable for coordinating, organizing, overseeing, and performing everyday clerical and administrative duties associated with the school administrative activities. Besides, they provide secretarial assistance and serve as a liaison between staff, parents, and students.

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What to Include in a School Admin Assistant Cover Letter?

Roles and responsibilities.

• Overseeing, coordinating, and performing daily school admin functions.
• Preparing and maintaining student records and ensuring that they are updated regularly.
• Providing secretarial assistance to the principal.
• Organizing school newsletter, memos, agendas, and notification systems.
• Handling mail distribution, collating, faxing, and sorting activities.
• Maintaining student’s attendance and immunization records.
• Providing support for new teachers and office staff orientation.

Education & Skills

School admin assistant skills:.

• Previous knowledge of working in an office setting.
• The ability to relate well with children, and adults.
• Strong communication and multitasking abilities.
• Resourcefulness and patience.
• The ability to adhere to accuracy and confidentiality.
• Good understanding of school ethos and value.

School Admin Assistant Education Requirements:

• High school diploma or GED.
• Bachelor’s degree.
• Good working knowledge of ICT systems, including MS Office and presentation software.
• Knowledge of both Google and Microsoft software packages.

School Admin Assistant Cover Letter Example (Text Version)

Dear Hiring Manager,

With great interest, I write this letter to express my willingness to be considered for the School Admin Assistant position that was recently vacated at your *** School. Enclosed is my resume herewith for your convenience and perusal.

I have earned a bachelor’s degree in business administration, and have worked with the *** for more than three years now. I am well-organized, personable, and skilled in multitasking having strong experience in offering a range of secretarial and administrative tasks for the non-teaching and leadership staff. I am also good with children and can speak with parents fluently gaining their cooperation which can help their wards or pay their owed fees.

My background includes – excellent skills in front desk operations, student records management, report generation, program coordination, correspondence, and time management. I shine in driving optimal efficiency, and providing exceptional multitasking skills while often going above and beyond the call of duty to ensure management/teacher and staff satisfaction.

Highlights of my accomplishments include –

• Managing office database, performing administrative duties such as filing, photocopying, and record-keeping; supply maintenance, and phone coverage to achieve top-level office performance as **** Administrative assistant.
• Scheduling meetings with parents, arranging auditorium for meetings, and arranging field trips while coordinating all related logistical tasks.
• Earning excellence award for my contribution to bringing in students every year and overall school support.
• Serving as the first point of contact for parents and students, and demonstrating superior interpersonal talents.
• A key member of the department involved in tasks such as – attendance, home visits, and immunizations Streamlined functions to improve internal processes and attain school success, proficiency in MS Office and ATS.

In addition to my personal qualities, and experience, I am passionate about making the school the best it can be. I am extremely inclined toward educating children, and I consider this an opportunity to work with you where I can work towards my goals while contributing to your lovely establishment as well.

Please review my attached resume, to know further my expertise and career achievements. A chance to meet you in person would be appreciated. Thank you for your time and consideration.

Sincerely, [Your Name]

To work as a successful School Admin Assistant, you should demonstrate evidence of knowledge of office management techniques, and also have some idea of modern office practices in an academic environment. Hiring employers look for resumes denoting proficiency in computers and school office practices. Our Resume samples are a perfect window to learn the nuances of writing a good resume. Refer to our School Admin Assistant Resume Samples and get inspired.

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Cover Letter for School Administrative Assistant

The school administrative assistant is a crucial position in any school system. This position assists the school administrator with a variety of tasks including maintaining pupil records, managing budgets, and overseeing staff. In order to be successful in this role, you should have a strong writing and communication skills.

You also need to be organized and able to handle multiple tasks at once. In this article, we will provide you with tips on how to create a powerful cover letter for this position.

If you are interested in a career as an administrative assistant, a cover letter can help you stand out from the competition. A well-written cover letter can highlight your skills and qualifications, and show why you would be a great fit for the position.

Dear Sir or Madam,

I am writing to apply for the position of School Administrative Assistant. I have over five years of experience as an administrative assistant in a school setting, and I am confident that I would be a valuable asset to your team.

My skills include excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. In addition, I have experience working with computers and Microsoft Office.

I believe that these qualifications make me the perfect candidate for this position and would be grateful if you could consider my application. Thank you for your time and consideration.

Sincerely, [Your name]

A cover letter for a school administrative assistant should be well-written, attention-grabbing, and tailored to the specific position. The opening sentence should introduce the applicant and highlight their qualifications for the position.

The rest of the letter should outline why the applicant is the perfect candidate for the job and how their skills would benefit the school. The final paragraph should recap all of the information in the letter, and close with a request for an interview.

When writing a cover letter for a school administrative assistant position, there are several things to keep in mind. First, be sure to tailor your letter to the specific position you are applying for. In your letter, highlight your relevant experience and skills that make you a good fit for the job.

Also, be sure to showcase your interpersonal and communication skills, as these are important qualities for an administrative assistant. Finally, be sure to proofread your letter carefully before sending it off.

In conclusion, I would like to reiterate that a well written cover letter is the first step in securing a position as a school administrative assistant. Utilizing effective writing techniques, such as well-chosen words, correct grammar, and an attention to detail, will give your application the best chance of success.

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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