Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

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Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

60+ Cover Letter Examples in 2024 [For All Professions]

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No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

cover letter example for career change

Here’s what this cover letter does right:

  • Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
  • Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
  • Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

cover letter example for a recent graduate

  • Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
  • Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
  • Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

Cover Letter Example for Middle Management

  • Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
  • Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
  • Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

cover letter example for business manager

  • Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
  • Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
  • Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

cover letter example for phd

Here’s what this cover letter does right: 

  • Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
  • Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

cover letter example for senior executive

  • Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
  • Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
  • Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

Cover Letter Example

  • Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
  • A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
  • Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

cover letter examples

  • Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
  • Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
  • Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

best cover letter example

  • Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
  • Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
  • Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

Cover Letter Example for Digital Marketing

  • Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
  • Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
  • Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

Cover Letter Example for Graphic Designer

  • Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
  • Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
  • Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

Cover Letter Example for Administrative Assistant

  • Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
  • Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
  • Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

Cover Letter Example for Front Desk

  • Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
  • Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
  • Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

Cover Letter Example for Human Resources

  • It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
  • Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
  • Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

Cover Letter Example  for Sales Agent

  • Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
  • Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
  • Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

Cover Letter Example for Receptionist

  • Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
  • Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
  • Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

Cover Letter Example for Information Technology

  • Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
  • Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
  • Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

Cover Letter Example for Real Estate Agent

  • Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
  • Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
  • Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

Cover Letter Example for Teacher

  • Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
  • Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
  • Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

Cover Letter Example for Project Manager

  • Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
  • Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
  • Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

Cover Letter Example for Paralegal

  • Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
  • Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
  • Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

  • Acting Cover Letter Examples
  • Accounting Cover Letter Examples
  • Administrative Assistant Cover Letter Examples
  • Architecture Cover Letter Examples
  • Attorney Cover Letter Examples
  • Barista Cover Letter Examples
  • Bartender Cover Letter Examples
  • Business Cover Letter Examples
  • Business Analyst Cover Letter Examples
  • College Student Cover Letter Examples
  • Computer Science Cover Letter Examples
  • Construction Cover Letter Examples
  • Consultant Cover Letter Examples
  • Customer Service Cover Letter Examples
  • Data Analyst Cover Letter Examples
  • Data Entry Cover Letter Examples
  • Dental Assistant Cover Letter Examples
  • Digital Marketing Cover Letter Examples
  • Elementary Teacher Cover Letter Examples
  • Engineering Cover Letter Examples
  • Executive Assistant Cover Letter Examples
  • Finance Cover Letter Examples
  • Graphic Design Cover Letter Examples
  • Healthcare Cover Letter Examples
  • Human Resources Cover Letter Examples
  • IT Cover Letter Examples
  • Law Cover Letter Examples
  • Management Cover Letter Examples
  • Marketing Cover Letter Examples
  • Mechanical Engineering Cover Letter Examples
  • Medical Assistant Cover Letter Examples
  • Nurse Practitioner Cover Letter Examples
  • Physician Cover Letter Examples
  • Project Manager Cover Letter Examples
  • Receptionist Cover Letter Examples
  • Retail Cover Letter Examples
  • Sales Cover Letter Examples
  • Social Work Cover Letter Examples
  • Software Engineer Cover Letter Examples
  • Substitute Teacher Cover Letter Examples
  • Teacher Assistant Cover Letter Examples
  • Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

  • Header - Input your contact information.
  • Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
  • Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
  • The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
  • The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
  • Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

cover letter structure

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

cover letter examples templates

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

  • Phone Number
  • Name of the hiring manager / their professional title
  • Name of the company you’re applying to

Optionally, you can also include the following:

  • Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
  • Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

  • Dear [Department] Hiring Manager
  • Dear Hiring Manager
  • To whom it may concern
  • Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

  • Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

  • What’s the company’s business model?
  • What’s the company's product or service? Have you used it?
  • What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

  • Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
  • Thank the hiring manager for their time. After all, it never hurts to be polite. 
  • Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

  • Best Regards,
  • Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Cover Letter Writing Checklist

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

  • The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
  • The sales pitch is usually the body of the cover letter. 
  • The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

  • How to Write a Resume
  • Cover Letter Mistakes to Avoid at All Costs
  • Cover Letter Format (w/ Examples & Free Templates)

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Resumes, Cover Letters, & Writing Samples

Resources for writing professional resumes, cover letters, CVs and other job application materials. The recommendations you’ll find in this section are not rules written in stone. What matters most is that you present your experiences in a manner that is professional and easy to read.

Resume Formatting

Follow these guidelines to format your resume using industry best practices.

Sample Resumes

Take a look at these examples of professionally written and formatted resumes.

Cover Letters

Learn to write and format a professional cover letter and look over a sample letter to get some ideas to improve yours.

Academic CVs

How to create a curriculum vitae for academia and research positions.

Writing Samples & References

When you have other application materials beyond a resume or cover letter.

Resume Worded

Resume Worded is an online career platform that gives you instant tailored feedback on your resume and LinkedIn profile. Sign up with your Georgetown email address to get access.

Cover Letter Template

While a resume provides details to show you CAN do the work, a cover letter shows you WANT to do the work. Cover letters are used to introduce you to the prospective employer, highlight the most important details about you, and if well written, entice the reader to seriously review your resume. Continue reading below to learn how to write a cover letter, see examples of cover letters and to download a free cover letter template .

Resume Cover Letter Template

Resume Cover Letter Template

Other Versions

Description.

Looking for a change in employment? Use this free resume cover letter template to help you get started. Looking for help on Resumes? Check out our tips and templates for resumes .

Author : Brent Weight and Jon Wittwer

License : Limited Use

Cover Letter Objectives

Before writing a cover letter, make sure you have a clear understanding of the goals or objectives for the letter. These objectives include:

  • Introduce yourself and your resume
  • Explain your experience in more detail by providing pertinent stories or experiences
  • Provide a sample of your written communication
  • Hook the reader so they will want to read your resume

Personalize Your Cover Letter

Cover letters should be personalized as much as possible. Never send out the same cover letter twice. It may require you to do some research and to reach out to your network to make connections and introductions. Here are some things to include.

  • Make sure you tailor your letter to a specific individual and greet them by name.
  • If you don't have a name, then consider skipping the generic salutation.
  • Try to include details specific to the company or the position.
  • Provide a reference about how you heard about the job. This may include the date of the newspaper post or the online job reference number.
  • If you have had prior contact with the recipient, remind them of it in the introduction.
  • Be sure to mention any third parties that are recommending you or referring you for the position.
  • Consider listing the job you are applying for in a subject line.

The main body of the cover letter should have appropriate content. Don't use it to simply recreate your resume. Pick 3 or 4 key traits, skills or attributes you really want to highlight and focus on those. Consider picking traits that may be most appropriate based on the job listing. Use experiences, stories and results to demonstrate your use or possession of the traits or attributes.

Make sure you end with a strong closing that is short and to the point. The time for details and stories has passed. Consider inviting them to read your resume and include a request for a response or an interview. You may decide to keep the ball in your court and simply inform them you will follow up with a phone call. And be considerate and thank them for their time.

Additional Cover Letter Writing Tips

  • Use a formal business letter structure - You are writing a letter, not a memo or email. Use a formal business letter template .
  • Avoid bad grammar and spelling. - Poorly written and edited letters can kill your chances before they even look at your resume. Consider hiring a professional to edit your cover letter.
  • Don't sound desperate - Avoid sounding desperate by avoiding phrases such as "I really need this job" or "I hope you pick me".
  • Use formatting wisely - Use formatting such as bullets, italics, bold and font changes to draw attention to key items and to increase readability.
  • Avoid anything negative - Honesty about issues or special circumstances you face is important, but you don't have to mention it in your cover letter. Use interviews to provide these details.
  • Keep it short - Your letter should highlight and demonstrate, not bore and wander. Keep to the main points and be succinct.
  • Don't mess up in the delivery - Make sure your letter looks correct when printed. Consider using nicer paper for actual letters. When sending electronically, send it as a PDF since almost everyone has software to read a PDF file.
  • Avoid uncommon language - Avoid terms that are specific to past employers and not used my most people. This would include acronyms and company jargon.

Use AI To Help Write a Resume Cover Letter

AI Letter-writing Robot

There are multiple generative AI tools that can help you come up with a draft for a letter. For example, using the Bing AI Chat or ChatGPT, you could use some of these prompts:

  • Create a cover letter for this job posting. [Paste job listing here]
  • Create a cover letter for a job as a tie fighter pilot in the empire.

BONUS! If you have a ChatGPT Plus account, check out our Letter Writing AI .

Sample Cover Letters

Sample cover letter for recent graduate.

Bill Stevenson 123 Anywhere Street Somewhereville, Best State 88889

Mr. Ryan Francom IT Manager XYZ Aviation Company 456 Somewhere Road Best Town, Best State 88888

Dear Mr. Francom,

In May, I will graduate from Tech University with a Master's of Science in Aeronautical Engineering. I am seeking to pursue my life long goal of becoming an aeronautical engineer for a world-class aviation company. Let me briefly highlight the skills, values and passion I will bring to XYZ Aviation Company.

  • Lifelong passion for all things aeronautical including receiving my pilot's license at the age of 15.
  • Solid understanding of aeronautical design processes and procedures gained at ABC Corp as a Level 1 engineer.
  • Ability to work with others on interdisciplinary design teams in order to meet goals and complete projects on time.
  • An aptitude for defining problems and identifying creative solutions while building consensus between all affected parties.
  • A hardworking and self-directed work ethic with a dedication to detail.

An interview to further review your needs and my skills would be mutually beneficial. Next week I will contact you to schedule an interview. I look forward to talking to you soon.

Bill Stevenson

Example Cover Letter

Nancy Thompson 123 Anywhere Street Somewhereville, Best State 88889

Ms. Emily Smith HR Manager XYZ Company 456 Somewhere Road Best Town, Best State 88888

Dear Ms. Smith,

Bob Jones, your IT director, suggested that I contact you regarding the recently listed Sales Director position. I would love to be an integral part of your leadership team and contribute my proven management skills, efficiency and productivity to your corporate goals.

Highlights of my 20 year career include

  • Over 10 years of experience managing direct sales staff with 20 years of marketing and sales experience.
  • Creation and implementation of a direct sales program with annual sales reaching $50 million in less than 4 years.
  • Deadlines met on time and in budget with a willingness to work with others to accomplish corporate tasks.
  • Led the successful acquisition and merger of ACME Companies catalog sales division with ABC Companies sales division.

I am confident my qualifications will allow me to add significant value to your company as the Sales Director. I will call you directly to schedule an appropriate time for us to speak about the challenges and opportunities your company faces and how I can contribute to your company's future growth and success. Thank you in advance for your time.

Nancy Thompson

More Resume Cover Letter Templates

There are some sample cover letters in the Microsoft Office template gallery, under the category Letters . You can also find templates by opening Microsoft Word, going to File > New, and searching for "resume cover letter." Below are examples of some of the letters you can find this way:

  • Resume Cover Letter to Use When Referred by a Colleague
  • Cover Letter for an Entry-Level Resume
  • Cover Letter in Response to Advertisement
  • ... for a Temporary Position
  • ... Announcing Your Job Search
  • ... for a Functional Resume
  • ... with Salary Requirements
  • ... for Unsolicited Resume

Additional Resources

Below are some additional resources to help you write a great cover letter for your resume. They contain additional writing guidelines and tips.

  • What is a Cover Letter? at purdue.edu - A down-and-dirty guide to writing cover letters.
  • 6 Secrets to Writing a Great Cover Letter at forbes.com - Some extra tips
  • Cover Letter Tips (PDF) at michigan.gov - Basic cover letter structure and tips with additional examples.
  • Cover Letter Writing at northwestern.edu

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Your cover letter is an important component of the application process. It serves as a way for you to summarize your qualifications, state your interest in a position, and stand out from other applicants.

Cover letters typically accompany each resume you submit, unless otherwise specified. It is customized to each opportunity you are pursuing.

Tips for Writing Your Cover Letter

How to ensure your content is concise, relevant, and appealing to potential employers.

  • While every cover letter is different, effective cover letters demonstrate you are a good fit for the position.
  • Convey your enthusiasm for the position and knowledge of the company.
  • Provide support and examples that showcase the skills and competencies that are being sought.
  • Focus on your accomplishments and measurable results.
  • Address your cover letter to a specific person whenever possible. It may take some resourcefulness on your part to identify the appropriate person, but the letter will be better received.  
  • Write clearly and concisely.
  • Use proper grammar and check for misspelled words.
  • Limit your letter to one page.
  • Be sure to include the date, an appropriate salutation, and close with your signature.
  • Mass produced cover letters are a common mistake, and easy to detect. Be sure to relate your specific skills and experiences to each individual position.   
  • Incorporate information that reflects your knowledge of the company, the industry, or the position. 
  • Consider that employers are seeking to fill specific roles and are looking for applicants that have the skills and qualities to succeed in that role. 

Structuring Your Cover Letter

Paragraph 1: capture attention .

  • In your first paragraph, capture the reader's attention.
  • Indicate the position you are applying for and how you learned of the vacancy, i.e. Did someone tell you about it?  Did you see an ad or website? 
  • Outline the specific reasons why you are ideal for the position.  
  • Sell yourself in paragraph 1. Do not wait until the second paragraph to articulate why you are well qualified for the position.

Paragraph 2 & 3: Create Desire 

  • Describe yourself as a serious candidate and one worth inviting for an interview. State the hard details including your specific skills, history of responsibility, success, etc. 
  • Think about ways to reinforce an image of yourself that includes as many of the desired qualities as possible. 
  • Show, don’t tell. Remember, your goal is to set yourself apart from other applicants. Do not just tell the employer you have a skill, provide evidence. For example, do not just state you are “detail oriented”. Give the reader an example of something in your work history that proves that you are detail oriented. 
  • Refer to your resume, but do not simply list the contents of it. 
  • Emphasize how your variety of experiences are connected to the position and will benefit the company. 

Paragraph 4: Call for Action 

  • Use a few lines to express your strong interest in the position and your desire to discuss your application further in an interview. 
  • Give a brief summary of the key points in the letter, but avoid repetition.

Title Related Resources

  • Resume/Cover Letter/LinkedIn Review Services
  • Sample Cover Letter (pdf)

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Sample Cover Letter

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This cover letter sample gives you a sense of the approach to take when writing a cover letter.

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  1. 20 Cover Letter Templates to Download: Free for Your Resume

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  2. 13 Free Cover Letter Templates For Microsoft Word Docx And Google Docs

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  3. Resume And Cover Letter Template : 20 Cover Letter Templates To

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  4. 13 Free Cover Letter Templates For Microsoft Word Docx And Google Docs

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  5. 13 Free Cover Letter Templates For Microsoft Word Docx And Google Docs

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  6. √ Free Printable Cover Letter Template Word

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COMMENTS

  1. Proven Cover Letter Samples, Curated By Recruiters [Updated for 2024]

    Proven Cover Letter Samples, Curated By Recruiters [Updated for 2023] Most people write generic, weak cover letters and wonder why they don't get interviews. So to help you, we've handpicked thousands of effective cover letters that got people like you hired. Use them as inspiration to write your own.

  2. Free cover letter templates

    Each of these cover letter templates is customizable in Word, so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free ...

  3. Proven Cover Letter Samples, Curated By Recruiters ...

    Proven Cover Letter Samples, Curated By Recruiters [Updated for 2023] Most people write generic, weak cover letters and wonder why they don't get interviews. So to help you, we've handpicked thousands of effective cover letters that got people like you hired. Use them as inspiration to write your own.

  4. Free Cover Letter Template for Your Resume (Copy & Paste)

    Each basic template is free to download (compatible with Microsoft Word and Google Docs), and will help you create the perfect cover letter for whatever job you apply for. The Classic. "The Classic" cover letter template is clean, traditional, and the perfect format to start off your application. Chicago.

  5. How To Write a Cover Letter (With Examples and Tips)

    Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.

  6. 25+ Free Cover Letter Templates for Word

    Step 1: Open Microsoft Word, then click " New " from the menu bar on the left side of the window. Or you can go to "File", then click on " New from Template… " from the dropdown menu. Step 2 : Use the search bar at the top right of the window to narrow down the results to just cover letter templates.

  7. How to Write a Cover Letter in 2024 + Examples

    Header - Input contact information. Greeting the hiring manager. Opening paragraph - Grab the reader's attention with 2-3 of your top achievements. Second paragraph - Explain why you're the perfect candidate for the job. Third paragraph - Explain why you're a good match for the company.

  8. Free Cover Letter Templates [Customize & Download]

    A cover letter Word template or Apple Pages cover letter template is easy to customize. Match your resume and cover letter template. Use this template. Zoom. Use this template. Zoom. Matching your cover letter and resume template helps you craft a polished and cohesive job application. After all, cover letters and resumes are strong when they ...

  9. 200+ Professional Cover Letter Examples for Job Seekers

    5. Career change cover letter example. Writing a cover letter for a job in your current industry is pretty straightforward. But writing a career change cover letter requires a slightly different approach. The sample cover letter below includes the three elements you need to persuade a hiring manager you're ready to transfer industries:

  10. Modern Cover Letter Templates

    Download Templates for Word G Docs (Color: Violet) Get Matching Resume. Cover Letter builder. Making a cover letter that stands out from the slush pile is easier and more convenient with us. You can follow a pre-made cover letter template or create your own design from scratch using our intuitive drag-and-drop editor tool.

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    A tasteful, elegant template focused on organization. pdf. Madrid. A cover letter with a bold and upbeat header with spirited touches. pdf. Cape Town. A bold cover letter template with graphic elements perfect for standing out. Monochrome. pdf.

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    Professional design. These resume cover letter templates match Zety's resume templates and give your documents a polished look. Highlight key achievements in bullet points, use color and style to draw attention to what matters to employers. Writing a cover letter feels like doing homework assignments, but not with Zety—.

  14. Your Cover Letter Checklist

    ⭐️ Some employers care about cover letters a lot, while some ask for them but don't primarily use them for consideration. In all cases, however, a cover letter that shows enthusiasm and passion for the specific job can move an applicant from the maybe to the yes pile. ⭐️ Avoid fancy templates. A simple Word document is the standard format.

  15. 60+ Cover Letter Examples in 2024 [For All Professions]

    Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. Highlights the candidate's strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. This HR resume guide can help you get your resume just right. #15.

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    Download Templates for Word G Docs (Color: Gold) Get Matching Resume. Cover Letter Builder. Use our software and create a cover letter with a premade template. Let the Genius cover letter generator help you make your cover letter in minutes. Build My Cover Letter Now.

  17. Free Cover Letter Templates

    3. Make it an extension of your resume. Your cover letter should elaborate on your resume rather than repeating it. Choose two or three of your top qualifications and most impressive accomplishments to highlight. Expand upon them in more detail and explain why your experiences would bring value to the company.

  18. Resumes, Cover Letters, & Writing Samples

    Looking to write standout resumes and cover letters that grab the attention of recruiters? Our guide is your go-to resource for writing professional job and internship applications. Discover proven strategies and insights to help you create resumes, cover letters and other application documents that showcase your skills and qualifications effectively. Start crafting your winning resume and ...

  19. How To Create a Cover Letter Template in Word

    Here are the steps for creating a cover letter template using the internet: 1. Visit the Microsoft cover letter templates website. You can access the Word cover letter templates via the company's website. If you don't have a subscription, there are still free, editable templates available. 2.

  20. Free Word Cover Letter Templates to Download Now

    15. Geometric Word Doc Cover Letter Template. Edit it online. Download as a DOCX. A modern, creative design, this Word cover letter template brilliantly showcases your artistic side. Use it when applying for a creative type job, such as for a graphic designer cover letter.

  21. Simple Cover Letter Templates [Word & PDF] Download for free

    Rapidly make a perfect resume employers love. Create My Resume Resume Examples. Basic or Simple cover letter Templates to get hired faster 20 expert tested cover letters download as Word or PDF Over 13 Million Users.

  22. Resume Cover Letter Template for Word

    Download a free Resume Cover Letter Template for Microsoft Word® and Google Docs. Many job seekers overlook the importance of submitting cover letters with their resumes. A great written cover letter will compliment and strengthen your resume. Often, the cover letter is the first thing a recruiter sees and can either make or break your first ...

  23. How to Write a Cover Letter

    Cover letters typically accompany each resume you submit, unless otherwise specified. It is customized to each opportunity you are pursuing. ... Sample Cover Letter (pdf) 0. The Career Center. 715 S. Wright Street Champaign, Illinois 61820 217-333-0820. Email: careercenter@ ...

  24. Sample Cover Letter

    Show more Resume & Cover Letter Templates. Quinncia; MS Resume Template; MBA Resume: Guidelines and Template for Working Professionals; MBA (Full Time) Resume Guidelines and Standards; MBA & MS Cover Letter Guidelines; Career Development Resources - Technology Tools; Resume Template #2 (Undergrad) Resume Template #1 (Undergrad) Resume Action ...

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  26. How To Write a Transcriptionist Cover Letter (With Example)

    Related: How To Write An Open Cover Letter (With Template and Example) 6. Write the body The body of a cover letter typically spans three to four paragraphs, including an introduction. Begin the introduction by explicitly expressing interest in the specific position and employer given in the job description.

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