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Resume & Cover Letter Writing

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Writing Application Letters - PowerPoint PPT Presentation

Writing Application Letters

... goals, attitudes toward work & school, relationships with others, hobbies ... emphasize positive traits (warmth, wit, intelligence, charm) ... – powerpoint ppt presentation.

• What youre sending,why youre sending it and how the reader can benefit from reading your material
• Be specific
• Never volunteer salary information unless an employer asks for it
• Keep it short
• Show some personality
• Aim for high quality
• Solicited Application Letter In response to an announced job opening, should know requirements of the organization
• Unsolicited Application Letter To an organization that has not announced an opening. Focus on the needs of the employer, start by capturing the readers attention and interest
• Getting AttentionUse AIDA (Attention-Interest-Des ire-Action) approach, focus on your audience emphasize reader benefits gt Opening paragraph
• 1. Clearly state your reason for writing
• 2. Give a recipient a reason to keep reading
• Middle Section Expand on your opening, present a more complete picture of your strengths
• Final Paragraph Respectfully ask for specific action and make it easy for the reader to respond
• If application letter and resume fail to bring a response within a month, write to keep your file active
• If kept on file, dont hesitate to send a follow-up letter 3 months later to show that youre still interested showing that Youve continued to add to your skills or that youve learned more about the company or the industry
• Discussion with a purpose
• Include facial expressions, eye contact, gestures posture
• May cause misunderstanding confusion gt develop strong interviewing skills
• Employment Interviews have a dual purpose
• Finding the best person available for the job
• Your main objective Finding the best job suitable for your goals capabilities
• I) Screening Stage Campus, invitation of the candidates for further evaluation, similar questions, standardized evaluation , Get-to-know-you interviews.
• Follow the interviewers lead keep your responses short, differentiate yourself from others, emphasize the theme you used in developing your CV.
• Will talk with several people
• Show interest in the job
• Relate your skills experience to the organizations needs
• Listen attentively
• Ask insightful questions
• Display enthusiasm
• May receive a job offer
• May be invited back for final evaluation
• Underlying objective Selling you on the advantages of joining the organization
• 1) Structured Interview Screening
• Asking a series of prepared questions in order.
• Answers noted
• Poor measure of applicants quality
• But create uniformity in hiring process
• Less formal unstructured with a relaxed format
• Open-ended questions, encourages you to talk freely
• Good for bringing out your personality testing professional judgment
• Meeting with several candidates to see how they react
• Useful for judging interpersonal skills
• 4) Stress Interview Help recruiters see how you handle yourself under pressure Pause for a few seconds to collect your thoughts, then continue knowing what the interviewer is up to.
• Videoconferencing systems to screen middle-management candidates
• To interview new recruits at universities
• Speak clearly but not more slowly than normal
• Look up but not down
• Sit straight
• Arrive early enough to get used to the equipment
• Youre asked to explain how you would handle(d) a specific set of circumstances
• No correlation exists between how well people answer traditional interview questions how well they perform on the job
• gt Each job requires different mix of personality traits Interviewers task is to find out whether you will be effective on the job.
• Suitability for the specific job is judged on the basis of
• Academic preparation
• Work experience
• Job-related personality traits
• Integrity tests For ethical or legal issues
• Personality tests Used to assess general character or suitability for the demands of a specific situation
• Job skills tests Assess the competency to perform a job
• Substance tests Drug alcohol testing
• Background tests Verifying credentials in CV, learning if you have a criminal history etc.
• Will help you perform better under pressure
• Consider any cultural differences
• Base your approach on what your audience expects
• I) Learn about the organization
• A) Planning for the Employers Questions Your skills, achievements, goals, attitudes toward work school, relationships with others, hobbies interests or (Table 15-2)
• What was the hardest decision you ever had to make?
• What are your greatest weaknesses?
• What didnt you like about previous jobs youve held?
• Where do you want to be five years from now?
• Tell me something about yourself
• You are responsible for deciding whether the work and the organization are compatible with your goals values. Are these my kind of people. Examples
• Can I do this work?
• Will I enjoy the work?
• Is the job what I want?
• Does the job pay what Im worth?
• What kind of person would I be working for?
• What sort of future can I expect with this organization?
• You dont necessarily wait until the interviewer asks if you have any questions of your own look for smooth ways to work prepared questions into the conversation
• Impress the interviewer with your ability to organize be thorough by bringing a list of questions
• Make a better impression make the whole process less stressful
• Emphasize positive traits (warmth, wit, intelligence, charm)
• Instead of dwelling your weaknesses focus on strengths
• Competence confidence are the foundation of your interviewing style
• Enhance these by giving the interviewer an impression of poise, good manners good judgment
• Role-playing, videotaping or audiotaping
• Nonverbal behavior Eye contact, sit in attentive position, use frequent hand gestures gt alert, assertive, dependable, confident, responsible energetic U.S.
• Sound of your voice the way you speak
• Avoid You know, like, um etc. Table 15-4
• Dress conservatively (dark, solid color) and be well groomed
• You DONT need to spend a fortune on new clothes, but you do need to look clean, prepared and professional.
• One of the best ways to look good is to smile at appropriate moments
• Make professional appearance and habits a routine part of your day after you had the job Meeting times, t-shirts etc. gt sign of mutual respect
• Take a small notebook, a pen, list of the questions you want to ask, 2 copies of CV, outline of what you have learned about the organization
• May also take your transcript, list of references, portfolio containing samples of your work, performance reviews, certificates of achievement
• Arrive early relax, bring stg. business-related to read. If opportunity available, express enthusiasm for the job. Checklist
• Present a memorable headline at the screening stage
• Cover all your strengths during selection stage touch briefly on all your strengths, but explain 3 or 4 of your best qualifications
• Emphasize your personality during a final interview
• I)The Warm-up Most important, 20 sec.
• Body language is important
• Hand shaking
• Let the interviewer start the discussion
• Listening cues telling you what the interviewer is interested in knowing about you as a potential employee.
• Questions answers consume the greatest part of the interview
• Dealing with questions Let the interviewer lead the conversation, NEVER answer a question before he/she has finished asking it
• Listening Paying attention to both verbal nonverbal messages help you
• Fielding discriminatory questions Related to your qualifications, information- personal, responding.
• Concluding the interview with courtesy enthusiasm
• Discussing salary Research salary ranges in your job, industry geographic region before
• Negotiating benefits may be one way to get more value from an employment package
• Keep a written record of your job interviews
• Briefly summarize the interviewers answers to your questions
• Evaluate your performance during the interview
• 1) Thank-you-message Express your thanks within 2 days
• Acknowledge the interviewers time and courtesy, convey your continued interest and then ask politely for a decision
• Keep your message brief and organize it like a routine message
• Sound positive without sounding overconfident. Figure 15-3
• If not taken an answer by the promised date or within 2 weeks
• Appropriate if received a job offer from a second firm
• Follow the model for a direct request
• Preface your request with a friendly opening ask for more time, stressing your enthusiasm for the organization
• Conclude by allowing for a quick decision if your request for additional time is denied
• Ask for a prompt reply confirming the time extension if the organization grants it
• Direct request, but be careful to show your continued interest.
• When you receive a job offer that you want to accept, reply within 5 days
• Begin by accepting the position expressing thanks
• Cover any necessary details
• Conclude by saying that you look forward to reporting for work
• Be careful Legally binding contract
• Positive letter Should convey your enthusiasm eagerness to cooperate
• The model for negative messages
• Open warmly, state the reasons for refusing the offer
• Decline the offer explicitly close on a pleasant note, expressing gratitude
• By taking the time to write a sincere, tactful letter, you leave the door open for future contact.
• Should always be written in a gracious professional style that avoids criticism of your employer or your colleagues
• Follow the bad news plan make the letter sound positive
• Say stg. favorable about the organization, people or what youve learned in the job
• State your intention to leave give the date of your last day on the job
• Give at least 2 weeks notice Checklist

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Letters of Application

Mar 31, 2019

310 likes | 984 Views

Letters of Application. The following is the guideline for writing a letter of application. Letter Writing. When writing a letter, first of all we should know the following: Letter styles (layout) Parts of a letter Content of a letter. Letter Writing.

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Presentation Transcript

Letters of Application The following is the guideline for writing a letter of application

Letter Writing When writing a letter, first of all we should know the following: • Letter styles (layout) • Parts of a letter • Content of a letter

Letter Writing • In the English business letter, the language used is not difficult. • It should not be flowery* or elaborate. • The most important point is that it should be clear, accurate and concise. • Moreover, the letter paper and the envelope must be clean. • The letter should be neatly printed without any errors.

Letter Styles (Layout) • It is quite necessary to become familiar with general letter styles used by the business, industry, and government organizations. These styles change over time, but the following three styles are prevalent today. • Block • Modified Block • Personal Business

Letters of Application The letter of application or the cover letter is very important. Companies often receive hundreds of applications for good or well paid jobs. Unless your letter of application is good, the company may not even look at your resume or invite you to the interview stage.

Content of the Letter After the salutation, state the job title and/or reference number for the post you are applying for. This helps in the processing of your application.

Content of the Letter Generally, the letter is organized and presented in three parts: • the opening paragraph • the body of the letter (there might be more than one paragraph) • the closing paragraph

The opening paragraph • In a letter of application, the opening paragraph tells specifically which job interests you. • If the job opening was advertised, mention where you saw it.

The body of the letter • The body of the letter, one paragraph or two, describes your qualifications for the job. State your present position if you are currently employed. • In addition, mention your previous experience and educational background and your personal attributes and qualities. • Express confidence.

Closing paragraph • Close the letter with a paragraph requesting an application form and/or interview. • Thank the letter recipient and tell him/her how you may be contacted.

The Sender.... 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is [email protected]. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

Sending to.... 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is [email protected]. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

Salutation 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is [email protected]. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

Reference.... 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is [email protected]. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

The opening paragraph 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is [email protected]. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

The body of the letter 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is [email protected]. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

Closing paragraph 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is [email protected]. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

Signing off 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is [email protected]. Thank you for your consideration. Yours sincerly, Araya Meesuk Enc: a resume and a photo

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