Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Cover letter template surrounded by 3D design elements

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

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Free Cover Letter Templates for Microsoft Word

microsoft word job application letter sample doc

  • Microsoft Word Cover Letter Templates
  • Access Letters From Your Computer

Access Templates Online

  • Create a Customized Cover Letter

Tips for Writing an Interview-Winning Cover Letter

  • More Free Templates

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A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in a way that makes it clear that you’re the best candidate for the job? Cover letter templates can help.

A cover letter template provides a "fill-in the-blank" format. You can use it to create your own letter to send with your resume when you apply for a job.

Using a template saves you a few steps and helps you structure your letter in a professional way.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program.

Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.

Not a Microsoft user? Google Docs also has  free template samples  available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and  formatting your cover letter .

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include  general cover letters  and both job- and career-specific cover letter samples. For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.

Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.

Be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. That way, hiring managers can focus on your work experience—not your stylistic choices.

Access Cover Letters From Your Computer

Open Microsoft Word, then click on:

Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided. You can also click on the "Resumes and Cover Letters" category to get more options. Review the available options and choose the design you like best.

If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access  cover letter templates . These templates are free and editable online.

Visit the  Microsoft Cover Letter Templates  website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter. There are also sets, which include matching resumes and cover letters, available to use.

Use the Template to Create a Customized Cover Letter

Once you have downloaded or opened  a cover letter template file , type over the text in the file to create your own  personalized cover letter .

The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.

It's a good idea to include additional details about your qualifications and experience. Take the time to  match your qualifications to the job description . Include  keywords related to your skills and achievements.

To  customize your cover letter  further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them in the first paragraph of your cover letter. Employee referrals carry a lot of weight with hiring managers.

Double-check to make sure there is none of the template information left in your final saved version. Finally, carefully proofread for grammar and typographical errors before saving and sending your cover letter.

To avoid sending a blank template or the wrong version of your cover letter,  choose a file name  that’s easy to remember. It should always include your name and may also contain the name of the position for which you’re applying. 

Avoid version numbers and cutesy nicknames when choosing a file name for your resume.

  • Send one.  Even when an employer does not directly ask for one, be sure  always to send a cover letter . The only time you don’t want to send one is when the job listing says not to.
  • Review examples . Review cover letter examples and tips for how to write a cover letter , so yours makes the best impression.
  • Customize each letter.  It might seem tedious, be it is important to  customize each cover letter  to fit the specific job you are applying for. It will make your letter stand out.
  • Highlight relevant qualifications.  In your cover letter, address one or two skills or qualifications that you have that match the job description. Provide a specific example of a time you demonstrated each of these qualifications. These examples will make your cover letter different from your resume, which is important.
  • Explain any potential issues.  You can use your cover letter to go into detail about something in your resume that needs explaining. For example, a cover letter is a good place to talk about a  career shift  or  explain an extended gap in employment .
  • Carefully edit your letter.  Be sure to edit each cover letter before sending it thoroughly. Consider asking a friend or family member, or a  career counselor , to read over your cover letter.

More Templates for Resumes and Letters

Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters,  resignation letters ,  reference letters , thank you letters, interview letters, and a variety of business letters.

Additionally,  Microsoft resume templates  are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.

Cover Letter Template

While a resume provides details to show you CAN do the work, a cover letter shows you WANT to do the work. Cover letters are used to introduce you to the prospective employer, highlight the most important details about you, and if well written, entice the reader to seriously review your resume. Continue reading below to learn how to write a cover letter, see examples of cover letters and to download a free cover letter template .

Resume Cover Letter Template

Resume Cover Letter Template

Other Versions

Description.

Looking for a change in employment? Use this free resume cover letter template to help you get started. Looking for help on Resumes? Check out our tips and templates for resumes .

Author : Brent Weight and Jon Wittwer

License : Limited Use

Cover Letter Objectives

Before writing a cover letter, make sure you have a clear understanding of the goals or objectives for the letter. These objectives include:

  • Introduce yourself and your resume
  • Explain your experience in more detail by providing pertinent stories or experiences
  • Provide a sample of your written communication
  • Hook the reader so they will want to read your resume

Personalize Your Cover Letter

Cover letters should be personalized as much as possible. Never send out the same cover letter twice. It may require you to do some research and to reach out to your network to make connections and introductions. Here are some things to include.

  • Make sure you tailor your letter to a specific individual and greet them by name.
  • If you don't have a name, then consider skipping the generic salutation.
  • Try to include details specific to the company or the position.
  • Provide a reference about how you heard about the job. This may include the date of the newspaper post or the online job reference number.
  • If you have had prior contact with the recipient, remind them of it in the introduction.
  • Be sure to mention any third parties that are recommending you or referring you for the position.
  • Consider listing the job you are applying for in a subject line.

The main body of the cover letter should have appropriate content. Don't use it to simply recreate your resume. Pick 3 or 4 key traits, skills or attributes you really want to highlight and focus on those. Consider picking traits that may be most appropriate based on the job listing. Use experiences, stories and results to demonstrate your use or possession of the traits or attributes.

Make sure you end with a strong closing that is short and to the point. The time for details and stories has passed. Consider inviting them to read your resume and include a request for a response or an interview. You may decide to keep the ball in your court and simply inform them you will follow up with a phone call. And be considerate and thank them for their time.

Additional Cover Letter Writing Tips

  • Use a formal business letter structure - You are writing a letter, not a memo or email. Use a formal business letter template .
  • Avoid bad grammar and spelling. - Poorly written and edited letters can kill your chances before they even look at your resume. Consider hiring a professional to edit your cover letter.
  • Don't sound desperate - Avoid sounding desperate by avoiding phrases such as "I really need this job" or "I hope you pick me".
  • Use formatting wisely - Use formatting such as bullets, italics, bold and font changes to draw attention to key items and to increase readability.
  • Avoid anything negative - Honesty about issues or special circumstances you face is important, but you don't have to mention it in your cover letter. Use interviews to provide these details.
  • Keep it short - Your letter should highlight and demonstrate, not bore and wander. Keep to the main points and be succinct.
  • Don't mess up in the delivery - Make sure your letter looks correct when printed. Consider using nicer paper for actual letters. When sending electronically, send it as a PDF since almost everyone has software to read a PDF file.
  • Avoid uncommon language - Avoid terms that are specific to past employers and not used my most people. This would include acronyms and company jargon.

Use AI To Help Write a Resume Cover Letter

AI Letter-writing Robot

There are multiple generative AI tools that can help you come up with a draft for a letter. For example, using the Bing AI Chat or ChatGPT, you could use some of these prompts:

  • Create a cover letter for this job posting. [Paste job listing here]
  • Create a cover letter for a job as a tie fighter pilot in the empire.

BONUS! If you have a ChatGPT Plus account, check out our Letter Writing AI .

Sample Cover Letters

Sample cover letter for recent graduate.

Bill Stevenson 123 Anywhere Street Somewhereville, Best State 88889

Mr. Ryan Francom IT Manager XYZ Aviation Company 456 Somewhere Road Best Town, Best State 88888

Dear Mr. Francom,

In May, I will graduate from Tech University with a Master's of Science in Aeronautical Engineering. I am seeking to pursue my life long goal of becoming an aeronautical engineer for a world-class aviation company. Let me briefly highlight the skills, values and passion I will bring to XYZ Aviation Company.

  • Lifelong passion for all things aeronautical including receiving my pilot's license at the age of 15.
  • Solid understanding of aeronautical design processes and procedures gained at ABC Corp as a Level 1 engineer.
  • Ability to work with others on interdisciplinary design teams in order to meet goals and complete projects on time.
  • An aptitude for defining problems and identifying creative solutions while building consensus between all affected parties.
  • A hardworking and self-directed work ethic with a dedication to detail.

An interview to further review your needs and my skills would be mutually beneficial. Next week I will contact you to schedule an interview. I look forward to talking to you soon.

Bill Stevenson

Example Cover Letter

Nancy Thompson 123 Anywhere Street Somewhereville, Best State 88889

Ms. Emily Smith HR Manager XYZ Company 456 Somewhere Road Best Town, Best State 88888

Dear Ms. Smith,

Bob Jones, your IT director, suggested that I contact you regarding the recently listed Sales Director position. I would love to be an integral part of your leadership team and contribute my proven management skills, efficiency and productivity to your corporate goals.

Highlights of my 20 year career include

  • Over 10 years of experience managing direct sales staff with 20 years of marketing and sales experience.
  • Creation and implementation of a direct sales program with annual sales reaching $50 million in less than 4 years.
  • Deadlines met on time and in budget with a willingness to work with others to accomplish corporate tasks.
  • Led the successful acquisition and merger of ACME Companies catalog sales division with ABC Companies sales division.

I am confident my qualifications will allow me to add significant value to your company as the Sales Director. I will call you directly to schedule an appropriate time for us to speak about the challenges and opportunities your company faces and how I can contribute to your company's future growth and success. Thank you in advance for your time.

Nancy Thompson

More Resume Cover Letter Templates

There are some sample cover letters in the Microsoft Office template gallery, under the category Letters . You can also find templates by opening Microsoft Word, going to File > New, and searching for "resume cover letter." Below are examples of some of the letters you can find this way:

  • Resume Cover Letter to Use When Referred by a Colleague
  • Cover Letter for an Entry-Level Resume
  • Cover Letter in Response to Advertisement
  • ... for a Temporary Position
  • ... Announcing Your Job Search
  • ... for a Functional Resume
  • ... with Salary Requirements
  • ... for Unsolicited Resume

Additional Resources

Below are some additional resources to help you write a great cover letter for your resume. They contain additional writing guidelines and tips.

  • What is a Cover Letter? at purdue.edu - A down-and-dirty guide to writing cover letters.
  • 6 Secrets to Writing a Great Cover Letter at forbes.com - Some extra tips
  • Cover Letter Tips (PDF) at michigan.gov - Basic cover letter structure and tips with additional examples.
  • Cover Letter Writing at northwestern.edu

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45+ Job Application Letter Examples – Word

Job Application Letter Examples

A Job Application Letter is a critical tool for making a positive first impression on potential employers. It’s your chance to showcase your skills and enthusiasm for the position. This guide, complete with letter examples , will walk you through the process of creating a compelling application letter. You’ll learn how to highlight your experiences effectively, tailor your letter to specific jobs, and stand out from other applicants. With these tips and examples, crafting a job application letter that grabs attention becomes an achievable goal.

job application letter bundle

Download Job Application Letter Bundle

Before you can be considered for a recruitment interview, there are several materials that you need to hand to the employer. One of these is the job application letter. This document accompanies your resume in terms of giving information about your qualifications and other deliverable. We have come up with a list of downloadable job application letters that you can use as guides and references. Browse through them so you can come up with a well-structured, impressive and efficient job application letter.

Job Application Letter

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Free Download

Job Application Letter for Company

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Job Application Letter for Teacher

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Formal Job Application Letter Template

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Job Application Letter for Undergraduate Student Template

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  • Apple Pages

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Marketing Assistance Job Application Letter Template

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Size: 51 KB

Job Application Letter For Junior Accountant Template

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Size: 48 KB

Job Application Letter for Employment Template

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Size: 62 KB

Fresher Job Application Letter Template

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Email Job Application Letter Template

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Job Application Letter for Junior Doctor Template

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Free Job Application Letter For Accountant Assistant Template

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Size: 57 KB

Job Application Letter Template For Software Engineer

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Job Application Letter Template For Assistant

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Job Application Letter Template For Accountant

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Job Application Letter For Receptionist Template

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Job Application Letter For Receptionist Position Template

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Job Application Letter for Executive Assistant Template

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Job Application Letter for Executive Template

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Job Application Letter for Executive Secretary Template

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Job Application Letter For Graphic Designer Template

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Job Application Letter for Assistant Professor Template

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Doctor Job Application Letter Template

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Clerk Job Application Letter Template

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Free Job Application Letter for Assistant Engineer Template

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Free Job Application Letter for Assistant Manager Template

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Free Job Application Letter For Engineer Template

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Free Job Application Letter to Marketing Manager Template

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Job Application Letter – Sample and Tips Example

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Good Application Letter Example

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Application Letter / Cover Letter Example

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Do You Really Need a Job Application Letter?

It is already common knowledge that a resume is one of the most essential items that you need to prepare whenever you plan to apply for a job. However, it is not the only document that can affect the decisions of employers. Aside from a reference letter  written by another person, you can also create another letter that can help you in your application.

A job application letter, or a cover letter , can also greatly impact the way employers look at you as a candidate. If you can create a comprehensive and strategically-formulated cover letter, then you can have higher chances of getting a call for an interview or for the next phases of the recruitment. Here are some of the reasons why we think that making a job application letter should also be prioritized whenever you plan to immerse in the processes of searching and applying for vacant job positions open for employment:

  • A job application letter can help you easily target the demands of the work position. If there are already specifications with the minimum requirements of the job designation, your job application can provide information and instances that are aligned with what the company is looking for. Even if a resume can also do this, a job application letter is actually more thorough as it allows you to be more detailed when discussing your deliverable. You may also see email cover letter examples .
  • A job application letter can make you more desirable as a candidate. This document does not only present your skills and potential. You can also specify the items that you know about the business and its operations. Through this, you can already discuss how you can help the business achieve its goals. If the business can create the perception that you are truly knowledgeable of the specifics of the work position and why you deserve to be hired, then more interest can be given to your application. You may also like business proposal letter examples .
  • A job application letter can market your professional qualifications. The further you explain what employers can expect from you, the more they can have an overview of how you can add value to the business. This is the reason why you have to be strategic when placing information in the job application letter. As much as possible, include information that are highly-related to the work post that you are targeting and those that are directly aligned with the corporate vision, mission and objective of the company.

Cover Letter / Job Application Letter – Guidelines and Example

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Job Application Letter / Cover Letter Template Example

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Simple Job Application Letter Example

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Basic Job Application Letter Example

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How to Prepare Yourself Before Writing a Job Application Letter

If you want to receive a job appointment letter at the end of the recruitment process, you have to ensure that all the documents that you will submit during your application are on point. The process of developing the content, discussion flow and format of your job application letter is very important.

Unlike how others think of it, a job application letter is actually not that easy to do. Yes, you can just write a letter about your desire to apply for a particular work position any time of the day. However, the question that you need to answer is whether the document that you have written can make you standout from your competitors or not. This is why you have to take your time when planning how to come up with an impressive job application letter. Here is how you can prepare yourself whenever you are already prepared to create your own job application letter:

  • Understand the task that you have at hand. It is best for you to research about the development of an outstanding job application letter first before making it. The knowledge and thought that you have about this process can make it easier for you to understand what you need to write in the job application letter.
  • Make sure that you will have enough relevant information about your prospective employer and the job position that you would like to be hired for. Being knowledgeable of the brand, operational needs and corporate image of the business can help you associate your skills and other qualifications in a more strategic and targeted manner.
  • Think of how your job application letter can impact your chances of being noticed by employers. We never know how businesses select their new hires. Do they look at the resumes first before browsing through the job application letter, or the other way around Do they base their impressions just on your professional profile or they also keenly observe the other supplementary documents that you present? Knowing that you have developed a professional, complete and presentable job application letter can make you more confident in the processes of application which can further boost your confidence in the next phases of the recruitment.
  • Gather keywords which can be used in the job application letter. These keywords must be related to the industry where the business is a part of, the demands of the work position that you are applying for, the nature of operations of the employer, and the specifics of the daily job functions expected from the work post open for employment. Remember that your job application letter does not need to be technical and full of terms and jargon. However, you should also not forget that it must be informative.

Cover Letter for Job Application Example

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Job Application Letter – Example

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Example of a Cover / Application Letter

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How to Impress Employers Through Your Job Application Letter

Making a job application letter is a task that you need to seriously immerse yourself into. Some people think that a job application letter is not really necessary as a resume can already present the details that the employers would like to know. However, getting higher chances of a callback does not fully rely on providing what employers need to know but also by supplying them with information that can set the standards for the other applicants. This can easily be done through the development of a job application letter that can further elaborate details that a basic resume with a generic format can’t. Listed below are some of the ways on how you can possibly impress employers once they browse through the job application letter that you have submitted. You may also see acknowledgement letter examples & samples.

  • Write the letter in an engaging manner. Ensure that the employers will feel your enthusiasm about the job position that you want to have and the possibility of being a part of the company or the business. You can do this by being aware of the tone and language that you will incorporate in the letter development.
  • Present yourself as a candidate who is not just equipped with all the qualifications needed by the job position, but someone who is willing to learn and consistently wants to excel and improve in his or her chosen craft. This allows the company to have an idea that you have an idea about the business and you have selected to apply there because you believe that the possible employment can result to all parties mutually benefit from and with one another. You may also like employee reference letter samples .
  • Discuss the key requirements of the job position but veer away from presenting those that are already in your resume. There is no need to create a job application letter if you will just repeat what is already in your professional profile. You need to give the employers more insight of who you are and what you can provide the company with if they decide to hire you. You may also check out what is an application letter?
  • Ensure that you can showcase your relevance. List a number of reasons why you are the best candidate for the work position. When stating facts about how your qualifications fit the work description, do not be boastful or overly confident. The discussion must be formal and professional so that you can also make your character shine. Employers do not just look on your professional deliverable as work ethics, character, and adaptability are also important factors that businesses look for in their possible new hires. You might be interested in thank-you letter examples.
  • Focus on the formal letter format and presentation of the job application letter as much as you give focus on the document’s content. Make sure that you will come up with an organized discussion. More so, ensure that you will print the document in a clean and business-appropriate paper. If the company asks you to send it through email, do not forget to check if the job application letter has been attached in your message accordingly. You also have the option to properly format the letter in the body of the actual email.

Cover Letter Example

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Standard Cover Letter / Application Letter Format Example

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Example of a Cover Letter for Work Application

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Cover Letter for Work Application Example

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Content of a Job Application Letter

Think of your job application letter as a business proposal cover letter . The latter is used to present a blueprint or a plan that can help business transactions between corporate and/or business entities take place. The same goes with the usage of a job application letter. What do you want to present to employers? How do you want to be perceived? Do you think the content of the letter is appealing and impressive enough for an employment transaction to take place? If you can confidently answer these items, then you are on the right track.

The completion of the content in your job application letter must be highly considered. Making a comprehensive job application letter can effectively provide you with a lead advantage during the recruitment and selection process. Here are the important information that you need to include in your job application letter:

  • The date when you have written and submitted the job application letter
  • The name of the person to whom the job application letter is for and his or her connection to the company
  • The business name and other information of the company where you are applying
  • A salutation
  • The job position that you are applying for
  • The statement that you are a great fit for the work position
  • The reason why you would like to be hired for the work post by the employer
  • The relation of your professional work experiences and deliverable to your desired work position
  • The supporting details that can further strengthen your qualifications
  • The relevance of your professional expertise to the goals and objective of the business
  • A conclusion that should appeal to the employer
  • A simple statement that you will be more than willing to progress to the next phases of the hiring process
  • A statement that you will be waiting for the response of the employer regarding the matter
  • A message of appreciation for the employer’s effort and time to review your application
  • Your contact information where the employer may reach you in the future
  • A closing remark and your signature

You may also see two weeks notice letter examples & samples.

Job Application Letter for Applicants With a Gap in Career History Example

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Cover Letter Layout Example

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Cover Letter / Application Letter Template Example

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Benefits of Having a Comprehensive and Detailed Job Application Letter

With the stiff competition in different industries, you have to come up with ways and strategies on how you can take a step ahead of other applicants. Always remember that there are limited job opportunities that are targeted by highly-qualified and technically-equipped candidates on a daily basis. Having these in mind can help you prepare better when applying for a job. A job application letter can be one of your strengths during this process. Hence, it is important for you to create this document in the most effective way possible. A few of the benefits that you can have as an applicant if you will create a complete and precise job application letter are as follows:

  • Making a job application letter can help you introduce yourself elaborately. You can highlight your key competencies especially those that are not fully-discussed or even placed in your resume summary statement and within the entirety of your professional profile. With this, the employer can give a higher value to your accomplishments and professional experiences. Doing this can also help you showcase instances and real occurrences where your previous employers were able to benefit from your expertise and the execution of your skills in the actual work environment.
  • Creating a job application letter can make it possible for you to further express yourself. Why have you chosen the business as your first choice for possible employment? Why do you think you deserve to be hired? What kind of professional work do you want to be involved in? These are only a few of the questions that you can precisely and directly answer in a job application letter. Most resumes are constraining when it comes to the information that you need to include due to the format that you need to follow. This is not the case when making a job application letter as this document contains a conversation-like content in a professional setting. You may also see business letter examples .
  • Developing a job application letter can give you the chance to explain the weak areas of your resume. As an example, you can discuss reasons on why you have huge employment gaps or why you decided to resign from one company then to another in a short period of time. However, keep in mind that you should not sound defensive when writing these details as it can also negate the purpose of developing the job application letter which is supposed to impress employers. You may also like reference letter examples.
  • Having a job application letter as an essential part of your application strategy can help your qualifications become more tailored with the job position that you are applying for. If you have a job application letter, then you do not need to change a lot of things in your resume as you can already discuss more details in the application letter. Your professional work experiences may not be directly related to the job position that you want. Through the help of a job application letter, you may present the connection of your previous work assignments to the requirements of the new job position that you are applying for. You may also check out appointment letter examples & samples.

Short Job Application Letter Example

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Guide and Example of Job Application Letter / Cover Letter

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Cover Letter / Application Letter – Warning w/ Example

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Tips to Follow When Developing a Job Application Letter

Creating an effective Job Application Letter is crucial in the job hunting process. This document, often accompanying your resume, is your opportunity to make a strong first impression. Whether you’re crafting a cover letter or a job application email, there are key elements to include for a professional cover letter. Here’s a guide to help you develop an impactful job application letter:

  • Understand the Purpose : Your job application letter is more than just a formality. It’s a personal introduction and a pitch. It should complement your resume by highlighting your relevant skills and experiences, tailored to the job you’re applying for.
  • Research the Company : Tailoring your letter to the specific company and position is crucial. Show that you have done your homework by mentioning something about the company’s values, culture, or recent achievements.
  • Start Strong : The opening of your professional cover letter sets the tone. Begin with a compelling introduction that grabs the reader’s attention. Mention the position you’re applying for and how you discovered the opening.
  • Highlight Relevant Skills and Experiences : Use the body of your letter to emphasize why you’re the right fit. Focus on experiences and skills that directly relate to the job description . Use specific examples and quantify your achievements where possible.
  • Make it Personal : Avoid generic phrases. Personalize your job application email or letter by reflecting your enthusiasm for the role and explaining why you’re passionate about working for this specific company.
  • Keep it Concise and Clear : Your letter should be easy to read and to the point. Aim for no more than one page. Use short paragraphs and bullet points for easy scanning.
  • Professional Tone and Language : While you want to show your personality, maintain a professional tone. Use formal language and avoid slang or overly casual phrases.
  • Proofread and Edit : Typos and grammatical errors can make a bad impression. Proofread your letter multiple times and consider having someone else review it as well.
  • Closing with a Call to Action : End your letter by thanking the employer for considering your application and express your interest in discussing your candidacy further in an interview.

A well-crafted Job Application Letter is your gateway to capturing the attention of potential employers. By following the outlined tips and emphasizing your unique skills and experiences, you can create a compelling and professional cover letter. Remember, this letter is your chance to make a memorable first impression, paving the way for a successful job application process.

microsoft word job application letter sample doc

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Microsoft 365 Life Hacks > Writing > How to write a great cover letter for a job

How to write a great cover letter for a job

Job hunting can be tough—especially when it comes to your cover letter. Writing a unique, eye-catching cover letter for a job application is one of the toughest parts of the entire process.

To help you land your dream job, we’ve created this quick guide to writing a stand-out cover letter. Let’s dive in.

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What is a cover letter?

Before you can write an outstanding cover letter for a job application, you’ve got to understand what it is.

Your resume lays down the facts about your professional history. Your cover letter puts all of that information in context. A good cover letter will contain:

  • An explanation for why you are applying for a role
  • A description of how your past work history makes you an outstanding candidate
  • A hint of your soft skills and ability to adapt to a new work culture

Cover letter contents vary depending on your industry, work history, and the open job. There is no clear formula for writing one, though there are certain tips you can follow. Because there is no “right” way to craft a cover letter, templates will not be much help. While you can use a template to format your cover letter, you’ll want to write the bulk of it yourself.

The more unique and creative your cover letter is, the more likely a recruiter will contact you for an interview.

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Why is having a good cover letter important?

Cover letters are optional for some applications. In the current tight job market, employers try to make it easier for people to apply for their positions. However, that doesn’t mean that you shouldn’t write one.

Over half of senior managers say that cover letters are worthwhile. If other applicants don’t include a cover letter for a job and you do, you have already set yourself apart from the pack. If your cover letter is well-written, your initial impression gets more of a boost. Even if a cover letter isn’t requested, it’s a good move to include one anyway. Be sure to go the extra mile.

For jobs that do require cover letters, a well-written cover letter can easily prove your professionalism to recruiters.

Ten tips for writing a stand-out cover letter for a job

Cover letters are important, but how do you write one that recruiters and hiring managers won’t stop talking about? Here are ten top tips for crafting a cover letter for a job:

  • Address your recruiter or hiring manager by name. Using your recipient’s name quickly makes your cover letter stand out. Addressing your recipient by name shows them that you’re willing to put that extra work in.
  • Link your history to the job description. Carefully review the job description before you write your cover letter. Pick out a few leading job requirements, and connect your work history examples to those requirements.
  • Show, don’t tell. Don’t just tell your audience about your achievements. Show them. Give examples, and try to include results where you can. Add in numbers where you can, too. Quantified results will stand out.
  • Create a story. In your cover letter, demonstrate how your past work history has raised you to your present level. Then, explain how you will be able to succeed at the specific role you’re applying for. Think of it as a story with a strong narrative arc.
  • Use an appropriate, approachable tone. Formal cover letters can seem off-putting in this day and age. Write in a casual yet professional tone. If your industry skews conservative or otherwise, keep that in mind.
  • Insert your personality. Hiring teams want to know if you’ll be a flexible co-worker. Try to make your cover letter reflect your personality—especially if you’re naturally energetic, positive, or kind.
  • Be honest. Don’t stretch the truth in your cover letter. In fact, this is the place to address any potential issues, like an employment gap or botched project. Honesty can be impressive, showing hiring managers how you would resolve a mistake or problem in your new role.
  • Leave out what you can. Mainly, you don’t want to overwhelm your readers with information. They can ask follow-up questions during the interview. Leave out any history that isn’t necessary or relevant.
  • End with a call of action. Don’t tell the letter recipient that you’d like for him or her to reach out immediately. That’s overstepping boundaries. But you should feel free to let them know that you’re excited to talk with them soon.
  • Coordinate your letter with your resume. Finally, you can coordinate your cover letter with your resume. Ensure both documents use similar language. You can even ensure the design matches for that extra touch with cover letter and resume templates .

Overview: what your cover letter is really about

At the end of the day, the best way to write a good cover letter for a job is to be yourself and show how much you want the job. Ultimately, recruiters and hiring managers are looking for enthusiastic team members who are willing to work hard for good results.

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30+ Best Cover Letter Templates & Docs for MS Word

The cover letter is a key component of your resume. You use it to provide a brief background of your professional career. But it’s much more than just a written document.

The design of your cover letter, the formatting, the colors, and the themes used in your document are just as important for crafting an effective cover letter. And, more importantly, it has to match the design of your resume/CV as well.

Designing such a resume and cover letter from scratch can be a very time-consuming process. The easiest way to make a professional cover letter and a CV is to use a pre-made template.

We handpicked a collection of premium and free cover letter templates you can download and use in Microsoft Word. These templates are designed by professionals and they will help you to easily win over any HR manager.

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Creative Word Resume & Cover Letter Template

Creative Word Resume & Cover Letter Template

As a creative professional, it’s important to show your creative personality through your resume. This template will help you achieve that goal. It includes a beautiful resume template as well as a matching cover letter template. You can customize them using Word, Photoshop, or Illustrator.

Modern Resume & Cover Letter Template

Modern Resume & Cover Letter Template

If you’re looking for a template to create a CV that stands out from the rest, this template is for you. It features a modern design that will surely attract attention. The template includes a resume layout, cover letter design, and portfolio layout. It’s ideal for designers and developers.

Colorful Word Cover Letter & Resume Template

Colorful Word Cover Letter & Resume Template

This Word resume template comes with a very colorful and attractive design. It includes 3 page layouts you can use to design a resume page, cover letter, and portfolio page. It’s most suitable for freelancers and designers, especially for those who work in the interior, fashion, and graphic design industries.

Word Resume & Cover Letter Template for Designers

Word Resume & Cover Letter Template for Designers

Featuring a modern and unique design, this Word resume and cover letter template is made with graphic designers in mind. It features a very creative layout where you can showcase all your skills and experience like a true professional. The template comes in multiple formats, including Word, Photoshop, and Illustrator.

Simple CV & Cover Letter Template Docx

Simple CV & Cover Letter Template

Looking for a CV template with a simple layout? Then this Word template is perfect for you. It features a two-page CV and a cover letter layout with matching designs. You can customize it using MS Word or Adobe Illustrator.

Free Word Resume & Cover Letter Template

Free Word Resume & Cover Letter Template

This creative and modern resume template is completely free to download. It comes with a matching cover letter design as well. The template comes in multiple formats, including Word, Photoshop, Sketch, and Adobe XD.

Free Modern Cover Letter Template for Word

Free Modern Cover Letter Template for Word

Another free cover letter Word doc with a matching resume design. This template comes in 3 different color themes. And it‘s available in multiple file formats as well. The template is perfect for designers.

Business Word Resume & Cover Letter Template

Business Word Resume & Cover Letter Template

This template is for corporate and business professionals who want a resume with a decent design. It features a modern yet simple layout for showcasing your skills and experience. As well as a cover letter design that matches the resume. You can edit it using Word, Photoshop, or Illustrator.

Clean Word Cover Letter & CV Template

Clean Word Cover Letter & CV Template

If you’re a fan of minimalist designs, you’ll surely appreciate this clean and simple Word resume template. It comes with both a CV and cover letter templates in Word and Photoshop file formats. Even though it doesn’t use many colors, this resume will make a bold statement about professionalism.

Elegant Resume & Cover Letter Word Template

Elegant Resume & Cover Letter Word Template

The elegant and feminine design of this resume and cover letter template makes it a great choice for professionals working in the fashion, beauty, and lifestyle industries. You can easily customize the template using Word or Photoshop to change the colors, fonts, and layouts as well.

Professional Resume & Cover Letter Template

Professional Resume & Cover Letter Template

This professional CV template comes with a matching cover letter design. It’s perfect for designing resumes for freelancers and corporate professionals alike. The template comes in MS Word, PSD, and AI file formats to let you customize it using your favorite apps.

Creative Word Cover Letter Template

Creative Word Cover Letter Template

This beautiful Word resume template is made with medical professionals in mind. Of course, you can use it to create CVs and cover letters for other professionals as well. It includes a two-page resume with a portfolio section. And a matching cover letter design.

Free Student CV & Cover Letter Word Template

Free Student CV & Cover Letter Word Template

You can design a professional-looking resume and cover letter on a budget using this free Word template. It features an elegant design that you can easily customize to your preference.

Free Resume & Cover Letter Template for Word

Free Resume & Cover Letter Template for Word

This free Word template also comes with a stylish layout with plenty of space for you to showcase your skills and experience. There’s a matching cover letter design you can use as well.

Corporate Resume & Cover Letter Template

Corporate Resume & Cover Letter Template

If you’re a freelancer or creative professional, this template will help you design a resume and a cover letter that represents your personality. It features a colorful design with lots of editable elements. The template is available in 3 different color variants. You can customize it with Word, InDesign, and Photoshop.

Alison – Minimal Word Resume Template

Alison - Minimal Word Resume Template

This clean and minimal Word resume features a two-page CV and a matching cover letter template. It’s ideal for business and corporate professionals for crafting a no-nonsense resume that shows off professionalism. The template can be customized with MS Word and Apple Pages.

Business Cover Letter Template for Word

Business Cover Letter Template for Word

Another modern Word cover letter and resume template for business professionals. It features a two-page resume, a cover letter, and a referenced template for crafting a complete CV that will win you an interview. You can edit it with Word or InDesign.

Word Resume and Cover Letter for Freelancers

Word Resume and Cover Letter for Freelancers

This simple resume and cover letter template is perfect for freelancers. You can craft a professional-looking resume while showcasing all your skills and experience. The template is available in A4 and US Letter sizes.

Mono – Word CV Template for Designers & Developers

Mono - Word CV Template for Designers & Developers

This is a complete Word resume template you can use to craft a professional CV. It includes a one-page resume, cover letter, and portfolio page layouts. In addition, there are 3 different logo and header styles to choose from, more than 50 icons, and a business card template, all included in this bundle.

Minimal Free CV & Cover Letter Word Template

Minimal Free CV & Cover Letter Word Template

A free resume template featuring a clean and minimal design. This template also includes a matching cover letter design. And you can easily customize it using MS Word.

Freelancer Word Resume & Cover Letter Templates

Freelancer Word Resume & Cover Letter Templates

At first glance, you can see how amazing this design would be to create an attractive resume for freelance creatives. It includes a CV, cover letter, and portfolio layouts with matching designs. And you can customize it with Word, Photoshop, and Illustrator.

CV Resume & Cover Letter Word Template

CV Resume & Cover Letter Word Template

A clean and minimalist resume and cover letter combo for crafting a professional CV. This template features a fully customizable layout where you can add a profile photo, change fonts, colors, and much more.

A4 Resume & Cover Letter Template for Word

A4 Resume & Cover Letter Word Templates

Another creative resume template featuring a matching cover letter design. This template includes sections for visualizing your skills as well as for showcasing your experience. You can edit it using Word, Photoshop, or Illustrator.

Clean Cover Letter Template for Word

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This Microsoft Word cover letter template is simple, professional, and easy to customize. An excellent contender for your cash, this cover letter template Word DOC is just what you require to add a touch of elegance, and sophistication to your job applications.

Resume & Cover Letter Template for Word

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This is the best resume & cover letter template Word DOC for anyone who’s applying for a job that demands the highest levels of professionalism. Designed to provide seamless customizability, this template comes in both A4 and US Letter sizes.

Professional Cover Letter Template Word DOC

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Here we have a minimal yet eye-catching resume & cover letter template (Word) that’s sure to catch the prospective employer’s eye. This template provides you with space to add a professional photo of yourself, plus blocks for all the material details.

Stylish Microsoft Word Cover Letter Template

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Want to impress the hiring managers at even the most esteemed corporations? Look no further than this Microsoft Word cover letter template that comes with a matching resume template. Use these template files to give your job application a stylish touch, and get the job of your dreams.

Modern Resume Cover Letter Template Word

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If you’re looking for the best Microsoft Word cover letter templates for creative positions, the above-featured product is well worth checking out. It features an effortlessly stylish design that will surely make your job application stand out from the pack.

Cover Letter Writing Tips

Even when using a beautiful template, there are many ways you can make your cover letter look more professional. Here are a few basic tips to get you started.

Highlight Your Best Skills

The cover letter gives you a chance to go beyond the resume and tell more about yourself. But don’t make the mistake of repeating the same things you’ve covered in your resume in the cover letter.

Pick just your best skills that are relevant to the job you’re applying to and explain why you’re good at those skills. And use examples as well.

Formatting is Important

Keep in mind that you’re writing a letter, not an essay or a novel. So formatting is very important to make your letter easier to read and for skimming.

Write in short sentences and paragraphs. Your goal should be to use fewer words as possible while covering the best highlights of your career.

Personalize the Letter

Don’t copy-paste the same cover letter to every resume you send. Personalize for each job you apply to. Showcase only the relevant skills and write the letter in a way to show how you can truly help the business grow.

Edit Thoroughly

Edit your cover letter at least twice to get rid of unnecessarily complicated words, hard-to-read sentences, adverbs, and anything else that would make your cover letter look unprofessional.

Use tools like Hemingway App and Grammarly to scan for grammatical and writing mistakes.

Check out our best CV & Resume templates collection for more inspiration.

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FREE 15+ Application Letter Templates in Google Docs | Pages | Outlook | MS Word | PDF

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Sending out application letters for jobs , scholarships, student admissions , Job Offer Letters etc is never an easy deal. To make the most of your time you should switch to using the best sample application letter templates now available for free public download. These templates are completely editable, easily manageable, and have neat formatting which draws attention immediately. Using these premium templates increases your chances of being noticed, especially in times of tough competition.

Application Letter

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The Letter of Inquiry templates guarantees uniqueness. The formatting options and the fonts add variety to the application letters. You might even find language options in the premium versions of the same. For an easy idea of how to edit and create your own version of the application letters from these templates you can check out the meticulous examples which have been developed from these very templates.

More Reasons to Make Application Letter Templates your Best Choice

There are hundreds of reasons why one should choose nothing else but these application letter templates; a few of them include – Easy printing options. The templates are in PDF or Word Doc format, which allows you to opt for a direct print if you believe in the postal system. – Small size of these templates allows the final letters to be attached to sample emails . Or you can simply copy the content from the Documents and compose the email body. – They sometimes even come with inclusive CV templates which can be sent with these application letters to the respective places. – Editing content and adding your personal touch has never been easier before these appeal letter templates came into being.

Job Application Letter Sample Word (Doc)

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Application Letter Sample For Any Position Editable

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What is a letter of application PDF?

A letter of application PDF refers to a job application letter or cover letter that is in the Portable Document Format (PDF). PDF is a widely used file format that preserves the formatting and layout of a document, ensuring that it appears the same across different devices and operating systems. In the context of a job application, a letter of application PDF typically includes a professionally crafted document introducing the applicant, expressing interest in a specific position, highlighting qualifications, and providing additional information that supports the candidacy. This PDF format ensures that the document is easily shareable and maintains its intended appearance.

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How do you end an application letter?

Ending an application letter requires a professional and positive closing. Here are some common and effective ways to conclude an application letter:

  • Formal Closing:  “Sincerely,”
  • Professional Closing:  “Best regards,”
  • Polite Closing:  “Kind regards,”
  • Thankful Closing:  “Thank you for considering my application,”
  • Confident Closing:  “I look forward to the opportunity to discuss my application further,”
  • Appreciative Closing:  “I appreciate your time and consideration,”
  • Enthusiastic Closing:  “Excited about the possibility of contributing to [company/organization],”
  • Grateful Closing:  “Grateful for your attention to my application,”
  • Respectful Closing:  “Respectfully,”
  • Complimentary Closing:  “Thank you for your consideration. Your time is greatly appreciated.”

Remember to follow the closing with your full name and, if applicable, your contact information. Keep the tone professional and aligned with the overall style of your application letter.

application letter for teaching position

Is cover letter and application letter the same?

The terms “cover letter” and “application letter” are often used interchangeably, but they can have slightly different nuances depending on regional and industry preferences. In general, both refer to a formal document submitted along with a job application to provide additional information about the applicant’s qualifications, skills, and interest in the position. The primary purpose is to complement the resume and showcase how the applicant’s experiences align with the requirements of the job.

Some people use “cover letter” to refer specifically to a letter that introduces and “covers” the contents of the job application, while “application letter” might be seen as a broader term encompassing any letter submitted with an application, including cover letters. However, the distinction between the two is not universally agreed upon, and many people use these terms interchangeably.

Free Editable Application Letter

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Sample Format Cover Letter

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Job Application Cover Letter

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Job Application Letter Sample PDF Free Download

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Quick Tips for Your Application Letters

  • Keep your letter short.  One of the most frequently asked  cover letter introduction  questions is  “How long should my letter be?”  The answer to this is  one page.  Keep in mind that you are not writing an autobiography. One page would suffice. Just include the necessary details.
  • Follow the appropriate letter format.  An application letter is formal in nature. The best format to follow would be a formal letter format.
  • Use simple and straightforward language.  As mentioned, an application letter is considered to be a formal letter. So keep the language you are using in check and make sure it can be easily comprehended.

What are the 3 types of application letter?

The three main types of application letters are:

  • Cover Letter:  Accompanies a resume during job applications, introducing the applicant and highlighting key qualifications and experiences.
  • Job Application Letter:  Specific to job vacancies, it provides detailed information about the applicant’s skills, experience, and suitability for the position.
  • College Application Letter:  Submitted by students applying to colleges or universities, it outlines academic achievements, extracurricular activities, and personal qualities to demonstrate eligibility for admission. Each type serves a distinct purpose in conveying the applicant’s suitability and interest in a particular opportunity.

How to Write Job Application Letter?

Writing a job application letter, also known as a cover letter, is a crucial step in the job application process. Here’s a guide on how to write an effective job application letter:

1. Contact Information:

  • Include your contact information at the top of the letter, including your full name, address, phone number, and email address.

2. Date and Recipient’s Information:

  • Include the date of writing, followed by the recipient’s name, title, company name, and address. If the hiring manager’s name is not available, use a generic salutation like “Dear Hiring Manager.”

3. Salutation:

  • Begin the letter with a professional salutation, such as “Dear [Hiring Manager’s Name]” or “To Whom It May Concern.”

4. Introduction:

  • Start with a concise introduction that states the specific position you are applying for and how you learned about the job opening.

5. Body Paragraphs:

  • In the body of the letter, highlight your qualifications, skills, and experiences that make you a suitable candidate for the position. Be specific and use examples to demonstrate your abilities.

6. Tailor to the Job:

  • Customize the letter for each application by addressing the specific requirements mentioned in the job description. Show that you have researched the company and understand its needs.

7. Showcase Achievements:

  • Emphasize relevant achievements and experiences that align with the job requirements. Quantify your accomplishments whenever possible.

8. Address Employment Gaps:

  • If you have employment gaps or other potential concerns, briefly address them in a positive manner. Focus on how you’ve used that time for skill development or other constructive activities.

9. Express Enthusiasm:

  • Convey your enthusiasm for the position and the company. Explain why you are interested in the role and how your skills align with the company’s values and goals. Summarize your qualifications and express your eagerness to further discuss your application in an interview. Thank the employer for considering your application.

10. Closing:

  • End the letter with a professional closing, such as “Sincerely” or “Best Regards.”

11. Signature:

  • Sign the letter if submitting a hard copy. If submitting electronically, a typed name is sufficient.
  • Keep the letter concise and focused (usually one page).
  • Use a professional and formal tone.
  • Proofread for grammar and spelling errors.
  • Avoid duplicating your resume; instead, complement it with additional context and details.

Adapting each job application letter to the specific position and company increases your chances of standing out to employers.

1. How to Write a Job Application Letter?

Compose a job application letter by introducing yourself, stating the position you’re applying for, highlighting relevant qualifications and experiences, and expressing enthusiasm for the opportunity.

2. What is the format of application writing?

The format of application writing typically includes a salutation, introduction, body paragraphs highlighting qualifications, a closing statement expressing interest, and a formal closing. Be concise and professional.

3. What is formal letter of application?

A formal letter of application is a written request for employment, admission, or consideration, following a specific structure. It includes details about the applicant’s qualifications, experience, and intent.

4. What is the letter of application with CV?

A letter of application with a CV is a formal document submitted for job applications. It includes a letter introducing the applicant and a Curriculum Vitae (CV) detailing their qualifications and experience.

5. What is personal application writing?

Personal application writing involves crafting a letter or document expressing one’s interest, intent, or request. It could relate to job applications, college admissions, or other personal pursuits requiring formal communication.

6. Is application a part of letter?

Yes, an application is often a part of a letter, specifically in formal contexts like job applications or requests. The application section details the purpose and intent of the letter.

In conclusion, I am eager to bring my skills, passion, and dedication to contribute effectively to your team. Thank you for considering my application. I look forward to the opportunity for an interview to further discuss how my qualifications align with the needs of the position.

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13+ Sample Job Application Letters

Seeking employment and any job vacancy online or through connections is challenging and exhausting for a job seeker. But once you find your preferred professional job post, either from a government or private sector, you need to start creating Application Letters . But the writing process can take time. You need to write your experience for a junior or senior position.

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Formal Employment / Job Application Letter Template

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How to Start Writing Your Job Application Letter

Three major components of a job application letter.

  • Opening paragraph. In this part, you will state for which position you are applying, how you were able to find the job opening, and a summary explaining your accomplishments and your qualifications.
  • Main body. This paragraph details why you are interested in the company’s nature of work. Give an impression that you know the employer’s background and the position for which you are applying. State some of the qualifications that make you think you will be a good fit for the job .
  • Closing paragraph. Let them know that you are open for an interview and that you would like to be a part of their team. Indicate that you are interested in their other openings and what their plans are. Inform them you are free anytime, in case they need to reach you or they need additional information. Finally, thank the employer for their time and consideration.

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microsoft word job application letter sample doc

Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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