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In last week’s Help Desk Advisor column , I shared with you some of my rules of thumb for writing good resumes. When you’re looking for a new job, you need a cover letter that’s as good as your resume. Whether you submit your application via snail-mail or e-mail, the cover letter counts. This week, I’ll explain my straightforward approach to writing cover letters.

Yes, you need a cover letter First let me address the myth that nobody looks at cover letters any more. Every single hiring manager I’ve ever asked about cover letters tells me the same thing: They read the cover letters. They consider the cover letter to be just as important as the resume. And they expect the cover letter to be free of errors.

If you need persuading, here are some of reasons why you should always include a cover letter with your resume. The cover letter:

  • Eliminates any doubt about the position for which you are applying.   Your cover letter should clearly state the job title or the reference number of the position that prompted you to apply for work. Human resources personnel and hiring managers are people who can make mistakes. Spell out your intentions so they don’t have to guess.
  • Allows you to customize your pitch to the hiring company.   If you know the name of the company advertising the position, find out as much as you can about that company. Then use the cover letter to “show off” your knowledge of their operations.
  • Extends your resume.   Got so many accomplishments you can’t fit them all in your resume? Save a few of those bullet points for the cover letter.
  • Shows off your personality.   For most IT jobs, the ability to communicate in writing is just as important as your technical skills. Use the cover letter to demonstrate that you can do that well.

The cover is the same when you apply via e-mail Whatever you do, don’t assume that you don’t need a cover note just because you’re applying for a job via e-mail. It is safe to assume that your e-mail note will probably be printed along with the resume you attach. So use the same cover letter in your e-mail transmittal note that you’d use if you were snail-mailing your resume.

Keep it super simple (KISS) When I help friends and colleagues edit cover letters, I recommend the same, simple formula every time. My two golden rules are: Always mention the position for which you’re applying, and try to keep the body of the letter to three paragraphs.

Figure A shows a sample of my standard cover letter for someone applying for a position called senior support analyst.

What are the ingredients for your cover letter? Let’s take a quick tour of the core components of a good cover letter:

  • Date:   Always use the current date.
  • Address:   Leave a few blank lines under the date, and then enter the address exactly as it appears in the advertisement to which you’re responding.
  • The Re: line:   I like using a Re: line with the job title or the reference number. That way, the resume screener can tell at a glance which position you are interested in.
  • The opening salutation:   If the recipient of the letter is named, use “Dear Mr.” or “Dear Ms.” and then the person’s last name in the opening salutation. If the recipient isn’t named, use “To whom it may concern.” Note: Use a colon at the end of the salutation, not a comma or a period.
  • The first paragraph (why you’re writing):   In the first paragraph, state why you’re writing, and include the job title and/or reference number. (Yes, even though you referred to it in the Re: line, repeat it in the first paragraph.) State that you’re including or attaching your resume. Mentioning the source of the advertisement (local newspaper or Web site) is a nice touch, because employers like to know how you found out about them.
  • The second paragraph (why you’re qualified):   When you write the second paragraph, speak to the qualifications that were listed in the advertisement for the job. If the job requires a certain certification and you have it, say so. List a few of your accomplishments that illustrate what a good fit you are for the position.
  • The last paragraph (how to reach you):   Yes, I know that your phone number is on your resume, but go ahead and repeat it in the last paragraph.
  • The closing salutation:   It doesn’t hurt anything to be polite. Use a sentence like “Thank you for your consideration.” before signing off with “Sincerely,” “Sincerely yours,” or “Very truly yours.” Whatever you do, don’t use “Thanks,” as the closing salutation—tacky!
  • The signature line:   I see a lot of cover letters in which the author has left no space for his or her signature. The rule of thumb is to press [Enter] four times after the closing salutation before you type your name. That’ll give you plenty of room for your signature.

Perhaps the most important thing I can tell you about writing a cover letter is to relax and have fun when you write it. Consider the cover letter as your own little commercial lead-in to your resume.

Of course, be sure to spell check the document before you send it out. While a well-written cover letter can attract attention to your resume, a sloppily written cover letter may cost you the interview.

To comment on this column, or to share your own advice for writing cover letters, please post a comment or write to Jeff .

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  • Cover Letters

How to Write a Cover Letter

Last Updated: October 26, 2023 Fact Checked

This article was co-authored by Amber Rosenberg, PCC . Amber Rosenberg is a Professional Life Coach, Career Coach, and Executive Coach based in the San Francisco Bay Area. As the owner of Pacific Life Coach, she has 20+ years of coaching experience and a background in corporations, tech companies, and nonprofits. Amber trained with the Coaches Training Institute and is a member of the International Coaching Federation (ICF). There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 19,035,546 times.

Cover letters. As much as they require more work, cover letters are a great opportunity to cover qualifications we can’t fully explain in our resumes. In addition, they help personalize job applicants to enable them to come across more as real people to potential employers. If you throw together a cover letter in the hopes that nobody will actually read it, you might be missing a chance to land the job. To take advantage of a cover letter's full potential, follow these steps below. You’ll find advice on formatting, reviewing, and researching cover letters. You will also find links to three free samples, which you can copy and adapt to your own personal cover letter.

Sample Cover Letters

Here are some well-written sample letters you can copy and use as a starting point.

cover letter with reference number

Write an Email Cover Letter

Step 1 Include a salutation.

How to Address Your Cover Letter Figure out the name of the hiring manager. This small detail makes a huge difference. It makes your letter seem less formulaic, and shows the hiring manager that you care about this opportunity enough to figure out who to write to. Go with another manager’s name if you can’t find the hiring manager. Look up the company’s employee roster and make an educated guess as to who will be reading your cover letter. Even if you’re incorrect, it’s better than using “Dear Hiring Manager” or “To whom it may concern”. If you can't find the name of an employee, you can also address the team (for example, “Dear Digital Marketing Team“). Use “Dear” and their formal title. Make sure to use the hiring manager’s proper title, like Mr., Ms., or Dr. If you can’t tell from their name what the manager’s gender is, address it to their full name. [1] X Research source End with a comma or semi-colon. Ending the salutation with a comma is typically acceptable. If you want your letter to be more formal, opt for a semi-colon instead.

Step 2 Write the first paragraph of your letter.

  • The introduction is your chance to hook the reader and convince them that reading your cover letter is worth their time. If they aren't convinced in the first few sentences, they may not read the rest of the letter.
  • Start with a few unique, attention-grabbing lines that are creative and original. This can include relevant anecdotes, facts, or quotes. Always think about it from the perspective of the hiring manager or recruiter: what is the specific value you bring to the company, organization or role?
  • Carefully evaluating a job posting is a great way of gauging the type of company that you’re applying for and can help determine the tone you’ll use in writing your letter from the first paragraph to the last.

Want Feedback on your Cover Letter? Submit your cover letter for professional editing and feedback when you take wikiHow's New Cover Letter Basics Course !

Step 3 Write the body paragraphs of your letter.

Make Sure to Talk About… Why you’re a qualified candidate for the position. What work experience you have that fits the listed job requirements. Why you want to work for this company specifically. What tangible actions and improvements you could make in this role.

Step 4 Write the final paragraph of your letter.

Wrapping Up the Cover Letter Reiterate why you’re a perfect fit. Sum your qualifications up in one succinct sentence to remind the manager why you’re the right person to hire. Discuss what you’ll do next. If you plan on following up with the hiring manager in a week or two, include a specific date. Otherwise, just say that you look forward to interviewing for the position and discussing your qualifications further. Give your contact information. Include your email address and phone number to make sure the manager can get in touch with you. Mention any attachments you’ve included. This could be references, a resume, your portfolio, or other requested materials. Thank the person for their time and consideration. Say something like, “Thank you very much for your time and I look forward to speaking with you soon.”

Step 5 End your cover letter with a respectful closing statement.

Write a Paper Cover Letter

Step 1 Add a letterhead at the top of the letter.

Formatting the Letterhead Write your name at the top. If you’re stylizing your letterhead horizontally, bold your name and write it in 14- or 16-point font. If not, put it in 12-point. Include your address, phone number, and email. Make sure your information is up-to-date so the employer can easily contact you, and write it in normal, 12-point font. Use a professional, legible font. You can use a different font from the rest of the letter to help your information stand out, but it should be clear and professional. Avoid fonts with stylistic curls and add-ons. Include an extra line under the letterhead. This creates visual appeal and separates the letterhead from the rest of the letter.

Step 2 Write the recipient’s name, address, and the date below the letterhead.

  • From here on out, use 12-point Arial or Times New Roman throughout the entire letter, set your margins to one inch, and use single spacing. Be sure your font is black, and if you're printing your letter out, use standard-sized paper (8 1/2” by 11”).

Step 3 Address the recipient.

  • You don't necessarily need to include how you became aware of the position unless it was through a mutual contact or recruiting program—in which case you should make the most of the connection.
  • If you are writing a letter of interest (also known as a prospecting or inquiry letter) in which you are asking about positions that might be available, specify why you are interested in working for the employer.

Step 5 Outline your qualifications in the middle paragraph(s).

Writing Stand-Out Body Paragraphs Research the company and tailor your letter accordingly. The tone and content of your letter depend on the company you’re applying for, so it’s important to learn as much as you can about it. Take a look at their website and look up any outside articles about the work that they’re doing. Use language directly from the job listing. Incorporating the exact skills, requirements, and wordings used in the job listing will make your letter stand out to your employer and show that you’re exactly what they’re looking for. [7] X Research source Use a direct tone that matches the company’s atmosphere. If you’re applying to write for a blogging website, go for a friendly or informative tone like the site uses. If you’re applying for a finance position, a more serious tone will work better. Tailoring your voice shows the manager that you’ll fit in well at the company. Research the employer’s mission and history. What makes the company stand out? How have they evolved over time and what’s their stated mission? Incorporating bits of the company’s history and current projects will show that you’re invested and well-informed with their work.

Step 6 Include a positive statement or question in the final paragraph that will motivate the employer to contact you.

Review Your Cover Letter

Step 1 Spell-check

Watch Out For: Common misspellings and incorrect punctuation. Comb over your letter carefully to make sure you catch any mistakes that your spelling and grammar checker may have missed. Writing in the passive voice. Now’s the time to own your accomplishments. Replace phrases like “This experience gave me the opportunity to…” with “I used this opportunity to grow and learn that…” Informal writing. Aim to sound professional and educated. Avoid all forms of slang and unnecessary abbreviations.

Step 2 Read your letter aloud to hear how it reads.

Checklist for Preparing Your Cover Letter

Step 1 Double-check some of the most-overlooked basics before you do anything.

  • The complete name of the company to which you are applying for a job
  • The name of the person to whom you are addressing the cover letter
  • The address of the person to whom you are sending the letter
  • The title of the job for which you are applying and/or its reference number, if it exists

Step 2 Ask yourself what skills do you possess that you are not using enough in your current role.

  • "room for advancement"
  • "an opportunity to learn new skills"

Step 3 Hammer down your current job or educational position.

  • "graduate student in environmental science"
  • "customer service professional specializing in the high-end retail market"

Step 4 Provide a general description of your accomplishments/experiences in the field to which you are applying.

  • "fifteen years of excellent customer service experience"
  • "an outstanding background in scientific research and discovery"
  • "a solid history of dependability in the automotive industry"

Step 5 Identify the assets can you offer to the company to which you are applying.

  • "extensive experience with start-ups"
  • "demonstrated ability to solve problems"
  • "refined ability to manage teams"
  • What will you help the company accomplish, if given the job you desire?
  • "increase its bottom line"
  • "meet its goal of providing only the best in customer service"
  • "expand its customer base and increase its revenue"

Step 6 Specify the type of job or level of the position you are seeking.

  • "entry-level"
  • "management"
  • "senior level"

Expert Q&A

Amber Rosenberg, PCC

  • Be concise. Never use two words when one will do. Always strike the word "very" and eliminate the word "that" as much as you can. Thanks Helpful 1 Not Helpful 0
  • Consider name-dropping if you are confident that the person you know at the company you are applying to will vouch for you — but do that with their consent. Sometimes a bit of inside help does go a long way, so don't dismiss this option if it is open to you. Thanks Helpful 0 Not Helpful 0
  • Tweak your cover letter depending upon your target. If you are applying for specific jobs then make it as relevant as possible. Include the job reference number and address your cover letter directly to the company contact (if you have their name). Alternatively, if you are applying speculatively you can start with the salutation 'Dear Sirs,' and finish with 'Yours faithfully' rather than 'Sincerely' Thanks Helpful 0 Not Helpful 0

cover letter with reference number

  • This is not your autobiography . Keep it well under a page. Thanks Helpful 2 Not Helpful 0
  • Avoid generic, empty language ("I will bring a depth of experience," or "I believe my qualifications and experience suit the demands of the position"). Be specific and concrete about what you can bring to the position. Thanks Helpful 1 Not Helpful 0
  • Be careful not to overplay your cover letter's role in the job application process. Yes, a good cover letter is important and a well-written cover letter should help entice the employer to read your resume. Even so, you should still be aware that your resume/CV is the main player, whereas the cover letter's role is a supporting one. If you get the balance wrong and place too much emphasis on the cover letter (making it too long and complex), then it could deter the employer from reading your resume. Thanks Helpful 1 Not Helpful 0
  • If you're doing a thorough job search, you will get rejected sometimes. If you're not getting rejected, you're not putting yourself out there enough. In addition, if you don't learn to see rejection as a chance to improve your approach, then you'll have a very difficult time getting a job. Thanks Helpful 0 Not Helpful 1

You Might Also Like

Write an Appeal Letter

  • ↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-address-a-cover-letter-with-examples
  • ↑ https://writing.wisc.edu/handbook/assignments/coverletters/
  • ↑ https://www.careers.govt.nz/job-hunting/cvs-and-cover-letters/how-to-write-a-cover-letter/
  • ↑ https://www.livecareer.com/resources/cover-letters/how-to/write/yes-coverletter-letterhead-sho
  • ↑ https://nationalcareers.service.gov.uk/careers-advice/covering-letter
  • ↑ https://www.youthcentral.vic.gov.au/jobs-and-careers/applying-for-a-job/what-is-a-cover-letter/how-to-write-a-cover-letter
  • ↑ https://nus.edu.sg/cfg/students/career-resources/cover-letter

About This Article

Amber Rosenberg, PCC

Address your cover letter directly to the hiring manager for an important personal touch. In your first paragraph, introduce yourself and state the job you’re applying for. In 1-2 body paragraphs, describe why you’re a great candidate, what relevant experience you’ve had, and why you want to work at that company, using language from the job posting. In the last paragraph, give your contact information and thank them for their time. Sign off with “Sincerely,” and send! To find out the differences between how to write an email cover letter versus a paper cover letter, continue reading the article! Did this summary help you? Yes No

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  • Writing Business Letters - Use the Correct Layout for Cover Letters

Instructions for writing business letters so you can structure your cover letters using a correct format. 

Before we dive into the specific conventions of formal letter writing, keep in mind that there are a few accepted styles, and accepted styles can vary from country to country.

The information here describes how to correctly format a block style business letter based on North American conventions for punctuation and spacing.

Block style is widely accepted for writing business letters, and it is easy to format, so we'll stick with that style to keep things simple and avoid confusion.

Here's What Your Completed Cover Letter Will Look Like

Parts of a business letter and how to format them, your contact information.

There are two ways to set up your contact information when writing business letters. You can use the standard format used for formal business letters, or you can use your resume heading style for your contact information.

Option 1: Your Contact Information - Formal Business Letter Style

In the American full block business letter style, your contact information is left justified.

You will include your contact information as follows:

Line 1: Name

Line 2: Street Address

Line 3: City, State Zip Code

Line 4: Phone Number

Your contact information will end up looking something like this:

Jason Jobseeker 

123 Fake Street 

Anytown, CA 00000 

(000) 000-0000

Notice the only punctuation is the comma after the name of your city.

Cover letter writing guide

ALTERNATIVE Option 2: Use the Heading from Your Resume to Format Your Contact Information

When writing resumes, I advise clients to format their contact information into a simple and professional looking heading. Like this:

Instead of using the traditional format for your contact information, you can use the same heading that appears on your resume at the top of your cover letters.

The advantage of using your resume heading on your cover letter is that it creates a consistent look for all of your job search documents (you can use the same heading on your reference page as well).

When all of your job search documents are viewed together, they will look like a very polished and professional package.

If you used option one, the traditional formal setup, for your contact information, leave one blank space between your contact information and the current date.

If you used option two, your resume heading, to format your contact information, you may need to leave a few blank lines before the date depending on how the rest of the letter sits on the page. Don't worry about that until you have finished writing the entire letter, and you can see how it sits on the page.

Write the date as month day, year. Notice there is a comma after the day.

550 Like this if you've used the traditional setup for your contact information:

Or, like this if you've used the header from the accompanying resume to format your contact information:

Reference Line

When writing business letters, you'll use a reference line if you are applying to a job that has a reference number.

For example, if a job ad says something like, "In your cover letter, please note you are applying to job number 4537893." you will use the reference line to note the job reference number.

In full block style, the reference line is left justified and appears below the date. Like this:

From here on out, for the sake of simplicity, I'll just show the example using the resume header style for formatting the job seeker's contact information.

When a job ad asks you to note a reference number, it is very important to put that reference number somewhere that is easy to see at a glance. Do not bury the reference number in the body of your cover letter. I would even suggest bolding the reference number to make it even easier to see.

Why is the reference number so important?

Usually jobs openings at large companies, or government jobs are assigned reference numbers in order to help direct the mail appropriately.

When a job ad asks you to quote a reference number on your cover letter, I would go one step further and quote the reference number on the top of my resume as well.

That way, if there is any kind of mix up when the company mail is sorted, and your cover letter gets separated from your resume, there is a much better chance that your resume will get sent to the correct person.

The image below this box shows how to show a job reference number on the top of your resume

Typically, the person distributes the mail is not the person who is reviewing resumes for the job opening. On top of that, there may be several different people in several departments hiring for different positions.

Each job opening will have a different reference number, and the person sorting the mail will use the reference numbers to ensure the resumes and cover letters go to the correct person.

If you do not note the job reference number in a way that is easy for the person sorting the mail to read at a glance, your application may get sent to the wrong person, or it might just be tossed in the garbage.

If there is no job reference number, you will not include a reference line on your cover letter.

How to Show a Job Reference Number on the Top of Your Resume

I earn a commission for purchases made through links on this page.

Employer's Contact Information (Inside Address)

Leave a space after the date (or the reference line if you included one) and type the employer's contact information, left justified, as follows:

Line 1: Recipient's Name

Line 2: Company Name

Line 3: Street Address

Line 4: City, State Zip Code

Line 5: Phone Number

When writing business letters to apply to an advertised job where the company information has been kept confidential, you can leave this section blank or include any contact information you do have.

Here's how your cover letter will look so far:

Do use a name whenever it is possible to get one. If you do not have the name of the person who will be reviewing your resume, you can sometimes use  a little detective work to find the correct name .

If you absolutely cannot find the correct name of the person who is responsible for hiring, Dear Sir or Madam or Attention Hiring Manager (I actually prefer this one, but that's just a matter of taste) are acceptable when writing business letters.

Leave about four blank lines under the employer's contact information. This spacing can be adjusted depending on how your letter fits on the page. Use a couple of extra blank lines if your letter is short, and fewer blank lines if your letter is long.

Type the salutation like this:

Dear Mr. Thompson:

Or if the employer is a woman

Dear Ms. Thompson:

Do not use Mrs. or Miss when addressing a business letter to a woman.

Notice the name is followed by a colon not a comma, and not a semi colon. Commas or semi colons are fine after the salutation in an informal letter, but you must use a colon when writing business letters.

If you have been given a name that is gender neutral, do not use the title Mr. or Ms. If you address your cover letter to Mr. Chris Smith, and Chris Smith happens to be a woman, you will not make a good impression.

When the gender of the employer is ambiguous, simply use the person's full name like this:

Dear Chris Smith:

Writing the body of your cover letter will be the most difficult part of this job.

Because we are concerned with correctly formatting a formal business letter here, I won't go into details about how to write the content of each paragraph of your cover letter.

I have written a detailed article that describes a simple, 3 step formula for writing the content of your cover letter. You can click through to that article to learn more about  writing business letters  that make a great impression on employers if you need help writing the body of your letter.

In terms of formatting, in full block style, each paragraph of your cover letter should be left justified. Do not indent the beginning of each paragraph. Also, leave a single blank line between each paragraph.

Complimentary Close, Signature, Enclosures and Courtesy Copies

Leave a blank line and type the complimentary close.

Don't get fancy with the complimentary close when writing business letters.

I've heard of people writing things like "Enthusiastically yours". Something like that looks unprofessional to employers and doesn't make a good impression. If you want to convey enthusiasm (or any other quality) do it in the body of your cover letter.

Either sincerely or sincerely yours are safe and acceptable when  writing business letters  .

In block style, this line will be left justified. It will look like this:

Or like this:

Sincerely yours,

Notice there is a comma at the end, and the second word is not capitalized.

Leave 4-5 blank lines, and type your name.

Immediately below your name, type the following to indicate that your resume had been included with the cover letter: 

Encl: resume

If you have sent a copy of the letter to someone else in the company, indicate this as follows: 

cc: Janet Campbell

Check for Errors

Once you have written your cover letter you must proofread, proofread, proofread!

Correct business letter formatting for your cover letters.

Print a copy of your letter because it is much easier to proofread on paper than on a computer screen.

It is best to take a break from writing business letters before you proofread. You'll have a clearer head and be better able to find errors. However, usually when you are applying to jobs, time is of the essence, so you might not have the luxury of waiting to proofread your cover letter. At least take a quick break (go for a walk or have a snack - do something to take your mind completely away from writing) before you proofread your letter.

If you can, ask someone who has a strong knowledge of grammar rules to check your cover letter for you. It is surprisingly easy to make simple mistakes, and other people can find your errors more easily than you can find them yourself.

Once you are certain your cover letter is error-free, print it on good quality white or off-white paper.

Before you send our your cover letter and resume, don't forget to sign your cover letter! If you have said in your letter you are meticulous and detail oriented, and then you forget a detail like signing the letter, you call all of that into question in the mind of the employer.

Once you're certain you've written excellent and error-free content, and you've formatted your letter according to the conventions for writing business letters, you are almost ready to submit your resume and cover letter to the employer.

First take a moment to review the guidelines for  submitting resumes  to ensure you put your best foot forward when you send your resume and cover letter to the employer.

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A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

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What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

excited-woman-in-her-office-how-to-write-a-cover-letter

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

  • Pronouns (optional)
  • Location (optional)
  • Email address
  • Phone number (optional)
  • Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

man-using-his-laptop-while-smiling-how-to-write-a-cover-letter

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

  • They want someone who can write social media posts and blog content on tight deadlines
  • They value collaboration and input from every team member
  • They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

man-reading-carefully-how-to-write-a-cover-letter

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

  • Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
  • Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
  • Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
  • Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
  • Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
  • Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
  • Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
  • Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
  • Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
  • Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
  • Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
  • Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
  • Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
  • Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
  • Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

woman-writing-on-her-notebook-how-to-write-a-cover-letter

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

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Elizabeth Perry

Content Marketing Manager, ACC

3 cover letter examples to help you catch a hiring manager’s attention

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How to List References in a Cover Letter

Last Updated: April 2, 2019

This article was co-authored by Melody Godfred, JD . Melody Godfred is a Career Coach, Entrepreneur, and Founder of Write In Color, a full-service resume and career development company that specializes in developing compelling personal narratives and brands. With over ten years of experience, Melody has worked with clients at entertainment and media companies including Apple, Disney, Fox, Netflix, Riot Games, Viacom, and Warner Bros, among others. The Muse invited Melody and Write In Color to serve as one of its 30 trusted career counselors (out of 3,000) to provide one-on-one coaching and resume services to the platform's more than four million active users. Melody earned a JD from Loyola Marymount University and BS from the University of Southern California. This article has been viewed 29,886 times.

References are people you can rely on to provide positive recommendations for you when applying for jobs or higher education opportunities. The people you list as references should know your abilities, previous experience and skills you possess, and be willing to recommend you as a viable candidate for the positions for which you apply. Follow these steps to learn how to properly create a reference list.

Selecting Your References

Step 1 Select the people you think would make good references.

  • You could also select colleagues, peers or co-workers who can provide insight to your work ethic, skill levels and abilities. People who can provide examples detailing your positive qualities because of your work relationships are effective references.
  • Consider people with whom you've volunteered or worked with through a non-profit organization. Despite not being paid for your work, you may have shown leadership or other skills that can be valuable as a candidate for a job or higher education. People with whom you've volunteered may be able to share details about your skills.

Step 2 Ask the people you would like to use as references if it is ok to do so.

  • When asking someone to be your reference, make sure that they plan on giving you a positive recommendation. You should try to select people you know will give you an excellent recommendation.

Step 3 List your references...

  • You should not mention references unless you are asked to do so by the company or program you are applying to.

Writing Your Reference List

Step 1 Format your references in the same way as your resume.

  • If you would like to make a clear break between your header and the content of your page, add a line below your contact information.

Step 3 Create a title for your page.

  • Write down your first reference. His or her name should be in bold. Underneath his/her name, write his/her relationship to you (ie. Professor, or Boss) and the company or program that you both worked for.
  • Write down the company’s address if your reference still works at that company. If he/she does not, do not list any address.
  • List your reference’s contact information a line below your relationship to your reference. This should be the contact information they provided you--either a telephone number, email, or both.

Step 5 Write down the rest of your references.

Expert Q&A

Melody Godfred, JD

  • Only list references that you know for a fact will give you a positive review. If there is any doubt, try to come up with a different reference. Thanks Helpful 0 Not Helpful 0
  • Double and triple check the spelling of your references' names. Misspelling their names could show a lack of attention to detail or disrespect on your part. Thanks Helpful 0 Not Helpful 0

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  • ↑ http://uhr.rutgers.edu/worklife-balance/life-events/layoff-information/preparing-resume-and-cover-letter

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Melody Godfred, JD

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Home » 11+ Best Cover Letter Reference Samples [Ready]

11+ Best Cover Letter Reference Samples [Ready]

Cover Letter Reference

Your cover letter is an opportunity to sell yourself to the hiring manager, and to share why you’re well qualified for the job. Even if you are submitting your resume online or through email, you should include a cover letter. The 19+ Best Cover Letter Reference Samples [Ready] will help you get started. The samples below are donated from a variety of sources and have been formatted for printing. If you are using a cover letter template, be sure to remove any references to the template that might be included in the sample before you send it to a potential employer.

In addition, be sure to customize each cover letter for the specific job you are applying for. Finally, proofread your cover letter carefully before sending it off. A well-written cover letter can make the difference between getting an interview and being passed over for another candidate. Follow these tips, and refer to the 19+ Best Cover Letter Reference Samples. when crafting your own cover letter, and you’re sure to impress potential employers.

Table of Contents

How To Write a Cover Letter Reference?

Many job postings require that you include a cover letter along with your resume and references. A cover letter is an opportunity to introduce yourself to the employer and explain why you are the best candidate for the position. Your references are individuals who can attest to your skills, experience, and character. When choosing your references, be sure to choose people who will speak highly of you and who are familiar with your work.

When including your references on your cover letter, be sure to list their name, title, company, phone number, and email address. It is also a good idea to mention how you know each other. For example, you might say, “I had the pleasure of working with Jane Smith at XYZ Company.” By taking the time to craft a well-written cover letter with quality references, you will increase your chances of getting called for an interview.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Cover Letter With Referral From Mutual Acquaintance

Cover Letter With Referral From Mutual Acquaintance

To Whom It May Concern,

I am writing to apply for the open position of ___________. I was made aware of this opportunity through a mutual acquaintance, ___________, who highly recommended that I get in touch with you.

Based on what ___________ has told me, as well as my own research, I strongly believe that I would be a valuable asset to your team. Have _____ years of experience in ___________, and my skills in ___________ are particularly well-developed. I am confident that I can make significant contributions to your organization and would be a valuable asset on any project.

Would appreciate the opportunity to discuss my qualifications with you further. Please do not hesitate to contact me at ___________ to schedule an interview. Thank you for your time and consideration.

Related: Architecture Cover Letter: 09 Examples ideas

Cover Letter With Referral From Employee

I am writing to recommend Ms. Jane Doe for the position of Marketing Manager at your company. I have had the pleasure of working with Jane for the past three years, and can attest to her superb marketing skills.

Jane is an expert in all facets of marketing, from strategy and planning to execution and analysis. She has a keen ability to identify opportunities and develop creative solutions to maximize results. Jane is a true team player and is always willing to go the extra mile to get the job done.

I am confident that Jane would be a valuable asset to your team. She has my highest recommendation, and I am happy to provide additional details upon request.

Related: 05+ Best Dietitian Cover Letter Samples & Examples

Referral Cover Letter Examples

The writing to you in regards to the open position for a referral cover letter. I believe that I would be the perfect candidate for this position and would like to put my name forward.

Have enclosed my resume with this letter for your review and would appreciate if you could keep me in mind for this role. I am confident that I have the skills and qualifications that you are looking for and would be a valuable asset to your team.

Thank you for your time and consideration.

(Your name)

Related: Customer Service Cover Letter: 17 Examples & Templates Included

Cover Letter Mention Referral

I am writing in regards to the opening at your company for a _____ position. I was made aware of this opportunity by _____, who is a current employee of your company and a close friend of mine.

_____ has nothing but great things to say about working at your company.

And they believe that I would be a valuable asset to your team.

I am confident that I have the skills and qualifications that you are looking for, and I would be honored to put those skills to use at your company.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Related: 07 Professional MBA Cover Letter Samples [Free]

5 Things To Include In a Cover Letter Reference

In order to make a great impression with potential employers, it is important to have a well-written cover letter. A cover letter should be concise and include relevant information about your qualifications and experience. In addition.

Acover letter should also include a reference from a past employer or someone who can vouch for your character and work ethic. Including a reference in your cover letter shows that you are reliable and trustworthy. Below are some examples of references that you can use in your next cover letter.

  • “John Doe was an excellent employee during his time at XYZ Company. He was always willing to go above and beyond to get the job done.” – Bob Smith, Former Manager at XYZ Company
  • “Jane Doe is one of the most hardworking and dedicated employees I have ever worked with. She always goes the extra mile to ensure that her work is of the highest quality.” – Sarah Jones, Director of Marketing at XYZ Company
  • “I have known Joe Smith for many years and can say without a doubt that he is a honest and trustworthy person. He would be an excellent addition to any team.” – John Adams, Retired CEO of XYZ Company
  • “Mary Jane is an extremely talented individual with a tremendous work ethic. She would be a valuable asset to any company.” – Bill Johnson, Head of Human Resources at XYZ Company
  • “I had the pleasure of working with Tom Cruise on the set of the latest Mission Impossible movie. He was not only a professional but also a great team player.” – Steven Spielberg, Director

By including one or more of the above references in your next cover letter. You are sure to make a positive impression on potential employers!

Related: What is Cover Letter? Complete Guide To Get any Job.

A cover letter is a professional document that helps you introduce yourself to potential employers. Your cover letter should be tailored to the specific position you are applying for and include examples from your past experience that show off your skills and abilities. One important element of a strong cover letter is a reference. A reference is someone who can speak to your character and qualifications.

And having a few solid references can make all the difference in whether or not you get an interview.

When asking someone to be a reference. It is important to give them all the information they will need to write a strong letter on your behalf.

This includes your resume, the job listing, and any other relevant information. Once you have provided your references with this information. They will be able to write a more informative and helpful letter.

Including a few strong references in your cover letter can help you stand out from the competition and increase your chances of getting an interview.

Referral Cover Letter Examples

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Cover Letter Referred by a Contact Examples

Cover Letters and Email Samples to Use for a Referral

cover letter with reference number

One of the surest ways to grab an employer’s attention is to  get a referral for the job . In fact, PayScale research shows that one-third of workers received a referral for their current position. And no wonder—if you were a hiring manager, wouldn’t you rather hire someone who comes recommended than take a chance on a stranger?  

But simply getting a referral isn’t enough.

To maximize the benefits, you have to make sure that the hiring manager knows that you’ve been referred.

The best way to do that is to mention it in your cover letter. It’s the ideal place to share your referral’s name and the context you know them in.

Tips for Cover Letters That Get the Hiring Manager’s Attention

  • Be professional.  Your cover letter should be written as a formal business letter, whether it’s sent as an attachment, via mail, or email. An attachment or mailed letter should begin with your contact information, the date, and the hiring manager’s contact information. An  email cover letter  should include the referral in the subject line of the message.
  • Start on the right foot.  Begin your letter with a  salutation  followed by the hiring manager’s name. Mention your referral in the first paragraph of your cover letter, with a brief explanation of your connection.
  • Show your interest.  Next, mention what interests you about the position, and why you’re qualified for the job. Let your passion show. Employers want to hire candidates who are enthusiastic about the job.
  • Say thank you.  Make sure you thank the person for their time and consideration, and use an appropriate  cover letter closing , followed by your signature (for a printed letter) and typed full name. In an email, your contact information would follow your typed name.
  • Use cover letter samples.  Your cover letter may be the first thing the hiring manager sees so you need to make a good impression.  Review these cover letter samples  for a variety of scenarios including a follow-up letter, inquiry letters, job/industry specific sample cover letters, cold contact, and referral letter samples. Be sure to customize your letter for every job application.
  • Proofread, edit, and test before sending.  Your final product should be typo-free and professionally formatted before you send it to the hiring team.

If you’re sending your cover letter via email, send yourself a test message before you email the employer.

That way, you can be sure that your formatting holds up in transmission and that there are no funny gaps or missing words in the final copy.

Cover Letter Example With a Referral

This is an example of a cover letter with a referral. Download the referral cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Example With a Referral (Text Version)

June Amour 123 Main Street Anytown, CA 12345 555-555-5555 june.armour@email.com

September 1, 2018

Raymond Maximillian Sales Director Rubymax, Inc. 123 Business Rd. Business City, NY 54321

Dear Mr. Maximillian,

I am writing to express my interest in the International Sales position open at Rubymax, Inc. I am very familiar with your products and would welcome the opportunity to speak with you about how I could help increase your International presence.

My colleague Joe Smith recommended that I contact you directly about this position. Joe and I have worked closely in the industry for many years, and he thought that I would be a good match for Rubymax.

My ten years of experience marketing widgets internationally have given me an overall knowledge of the business, directly applicable to your interest in increasing sales abroad.

In my previous position as International Sales Rep with ZQR Company, I successfully increased our revenue in each of my territories by over 50 percent within my first year. In the five years I spent at ZQR, I helped to establish sales bases in an additional five countries, while continuing to increase revenue in all.

Please take the time to review my resume. I believe that I am an excellent candidate for the position you have advertised, and would very much like the opportunity to meet with you discuss what I have to offer Rubymax, Inc. I truly appreciate your consideration.

Sincerely yours,

Signature  (hard copy letter)

June Armour

Email Cover Letter With a Referral

Subject: Referred by Sloane Greene

Dear Ms. Future,

I am writing to you in regard to the position of billing manager that you have posted on your company website. I worked with Sloane Greene in the billing department of XYZ Enterprises for several years before taking a hiatus to raise my children.

When I mentioned I was returning to the workforce, she recommended I contact you about this position, as she felt that I would be an excellent fit for your organization.

At XYZ, I worked closely with Sloane to convert our billing system to handle the increase in sales volume the company was experiencing. I oversaw the seamless transition when our deliverables doubled in less than 6 months. I have successfully managed both small and large billing departments but am most comfortable in an environment like that at your company. I feel that my experience would be an asset to Bright Enterprises and would appreciate the opportunity to meet with you regarding the open position.

Thank you for your time and consideration. I look forward to hearing from you.

Beth Maple bethmaple@email.com 123-456-7890

Key Takeaways

If You Have a Referral, Say So Right Up Front: Include it in your cover letter and be sure to feature it in the first paragraph.

Use Cover Letters Samples to Guide Your Writing: But be sure to customize your cover letter for the specific job.

Be Professional: Use business-letter format and be sure to proofread your final draft before sending.

Say Thank You: Thank the hiring manager for their time and be sure to send thank-you notes to people who give you a referral, as well as to interviewers once you’ve met with them. 

PayScale. " The Impact of Job Referrals ." Accessed Feb. 25, 2020.

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How To Mention A Referral In Your Cover Letter (With Examples)

  • How To Sign A Cover Letter
  • Salary Requirements In Cover Letter
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  • Cover Letter Body
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  • Use Mrs. Or Ms.?

Find a Job You Really Want In

Having a referral by someone who is already employed at the company you’re applying to can be an excellent way to get your foot in the door. Mentioning a referral in your cover letter is one of the ways to do this.

To help you write the best referral in your cover letter, we’ll go over how to include a reference in a cover letter, provide some referral cover letter examples, and some benefits to being referred.

Key Takeaways:

Make sure you have a reliable referral that is in good standing with a company, and that they know they are being included before putting down a referral.

Candidates that are referred also tend to feel more of an obligation to the company, their reference, and their team, allowing them to get up to speed more quickly and adapt to the new culture and workplace more efficiently.

Writing a cover letter with referral will allow you to highlight the key skills you can bring to the position and provide specific examples of why you are the best fit for this job.

How To Mention A Referral In Your Cover Letter (With Examples)

What is a referral cover letter?

How to mention a referral in your cover letter, referral cover letter examples, who to ask for a referral, the benefits of being referred, referral in your cover letter faq, final thoughts, expert opinion.

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A referral cover letter is an application document for a potential job opportunity that mentions a mutual contact you may share with the hiring manager or someone in the company. This connection can be an old colleague, a friend, or a networking acquaintance who likely works at the company you are applying to.

When done effectively, you can drop their name in your cover letter to emphasize how your skills and abilities align with the job and how you’ve worked with your referral in the past. You can mention specific projects and details that you know this person may be able to vouch for.

Your cover letter is the first thing your employer or hiring manager is likely to see, so use it as your moment to shine. This document will allow you to provide additional details about your education, qualifications, skills, and work ethic. You can point to specific projects and challenges you may have experienced and discuss how you overcame them and how those abilities translate to the job you are applying for.

When mentioning a referral in your cover letter, make sure your referral knows you are including them before, and then mention their name in the letter and explain why they are recommending you. Here is a more detailed list of how to add reference in cover letter:

Make sure your referral knows. Mentioning a referral in your cover letter is appropriate when you have directly contacted the person you’re planning to mention as your referral. This could be someone you contacted or someone that contacted you. It can even be someone who is not your contact on LinkedIn or other networks, but you’ve reached out to them, and they’ve agreed to be a referral.

However, in instances where you have not asked for explicit permission from the person you’re planning to use as your referral or this person is not in good standing with their employer, you should stay clear of mentioning them in your cover letter .

Mention who is referring you. The purpose of the cover letter is to impress from the start . Mention your referral within the first paragraph of your note. To do this effectively, include:

The person’s name

How you know them

How they are familiar with your skills and qualifications

Explain why they are recommending you. You can give the hiring manager a quick summary of why they are recommending you and how your past experience gives you the skills required to do the job well.

Keep it short. Try to keep your referral to one single paragraph in your cover letter. The rest of your letter should expand more on you and your skills, including how the things you have learned in previous work environments are transferable to your new role .

Send a copy of your cover letter to your referral. The last thing you should do is send a copy of your cover letter to your referral so they can read it over. Doing this is a nice gesture and allows them to know what you are saying about them. Be sure to also thank them for their help.

We’ve included some examples of how it may look to include a referral in your cover letter.

Cover letter with referral example

Dear Angela Morris, I am writing to inquire about the Marketing Director position, which came highly recommended to me by Bill Jeffries, Vice President of Marketing at Apple, Inc. Bill and I worked closely together for several years at Nabisco, where we tackled a variety of event coordination and digital lead generation efforts. Bill believes my marketing experience and skill for developing memorable events can have a profound impact on the marketing team and organization as a whole.
Dear Larry Smith, Bill Jeffries suggested I reach out to you regarding the Marketing Director position at Apple, Inc. I met Bill while coordinating a conference at the end of last year. We worked closely together with vendors, contracts, and design. He was able to see my ability to bring booths to life, develop innovative ideas to capture new leads, and drive to continually improve marketing programs, which is why he’s referred me to this role on your team.
Dear John Riley, Tom Johnson suggested I contact you regarding the Customer Representative Position at XYZ Company. I worked with Tom last year when we worked together at ABC Corp. Working closely together allowed him to see my ability to connect with others and drive sales. This is why he referred me to this role and your team.

Getting a referral when you don’t know someone well can sometimes be tricky. But there are a variety of ways to be referred for a job . A connection at the company you’re applying for might inquire whether you’re interested in exploring new job opportunities. You may have an old connection on LinkedIn that you forgot about.

LinkedIn is a great tool to explore whether you know anyone at the company you are applying to. You can easily see if you know an existing connection or if one of your contacts knows someone at the company currently.

Once you choose someone to provide a referral , be sure to reach out to them before applying for the job. Ask if they are willing to give you a referral for the job. Even if you assume this person will build your credibility with the hiring manager, it’s important to check with them first. You don’t want to bombard someone at the last minute, and you certainly don’t want to tell the hiring manager that a person has vouched for you when they actually haven’t.

To do this, you can send them an email or a letter asking them for a referral. Similar to a reference letter , this will give the person you are asking a chance to look over the requirements and think about how they can best help you. This also gives them an opportunity to opt out of a referral in case they don’t feel comfortable.

Being a candidate who is referred by someone respected in the company is a tremendous benefit for you as a job seeker such as an expedited hiring process or the ability to highlight key skills. Here are some more benefits of being referred.

It can quicken the hiring process. Even if a company doesn’t have a formal employee referral program , the human resources (HR) department typically welcomes referrals. They help to expedite the hiring process and ensure that strong candidates fill open spots on teams.

Allows the interviewer to see you in a different light. When you are referred for a job, it might feel like a lot to live up to. However, if you view it as a step up during your interview process , you will be better suited for your interview. Ultimately, having a candidate referred gives the hiring manager an authentic glimpse into the kind of employee you will be and will help them relate your experience to the position.

A better understanding of the company culture. The person who referred you will likely be asked to provide insights into how you will fit into their company culture . However, there is no need to worry because the person who referred you would not have vouched for you if they didn’t think you were the right fit for this job.

Being able to highlight key skills. Putting this referral in your cover letter will allow you to highlight the key skills you can bring to the position and provide specific examples of why you are the best fit for this job. Cover letters give you another area to share additional details that your resume may not include.

Should you mention a referral in a cover letter?

Yes, you should mention a referral in your cover letter. Mentioning a referral in a cover letter helps to emphasize how your skills and abilities align with the job and how you’ve worked with your referral in the past. The best way to do this is to mention specific projects and details how you know the person and how they can vouch for you.

Who should be a referral for a job?

A referral should be someone you know such as an old colleague, former classmate, or someone from your network who works at the company you are applying for. The person who is referring you should be a current employee and someone you trust. They should be able to help highlight your strengths and abilities.

How do you mention a referral in your cover letter?

To mention a referral in your cover letter be sure to mention by name the person who referred you and your relationship to the. This should be a person who is a current employee who can highlight your skills and abilities. Your referral in your cover letter should be kept short and to the point.

If you come into a company with the right type of referral and a person who can actively vouch for your work ethic, you’ll already place yourself ahead of the competition. Even if you have a vast network and land your dream job, continue to network . Ensure that you always depart work environments on good terms with colleagues and managers. You never know who you will cross paths with later in your career journey: the broader your network, the better chance you will have to name-drop in the future.

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How To Mention A Referral In Your Cover Letter

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“My colleague XXX recommended that I contact you directly about this position ” is an easy way to name drop your referral in the cover letter. To strengthen the statement, add something about the relationship of the referral to the company.

University of South Florida – Cover Letter Do’s & Don’ts

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Caitlin Mazur is a freelance writer at Zippia. Caitlin is passionate about helping Zippia’s readers land the jobs of their dreams by offering content that discusses job-seeking advice based on experience and extensive research. Caitlin holds a degree in English from Saint Joseph’s University in Philadelphia, PA.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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Job Application: Where should I quote the reference number?

Question by Guest | Last update on 2023-02-17 | Created on 2018-03-14

I'm currently working on an application fir a job. In the job advertisement, something like a reference number (a code number or ID for the add, I think) is given, which I should mention in my application. Presumably, the advertisement or job posting will be assigned internally with the help of that number.

But where should I specify this ID on the application? In no template from the Internet, I have found a corresponding field or position.

Avatar

The reference number should be immediately recognizable, especially when applying at large companies, because an assignment to the responsible employee runs via this indicator.

This means that if you apply via e-mail, the code number should be in the subject line, in the case of an application by post, you should put it directly in the address field and additionally in the subject of the letter. Your letter should show the code number also from the outside, so that the post office can forward your application properly before opening the letter.

An example of the address field and subject might look like this:

The number best fits between the company name and the street, the place where you would note, for example, an employee if a letter is addressed internally to a specific person. Last update on 2023-02-17 | Created on 2018-03-14

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  1. How To Include a Referral in Your Cover Letter

    1. Start with who you know Start by determining if you know anyone at the company or who may know the hiring manager in another context. Related: Referral Email Examples for Job Hunting and Marketing 2. Determine their reach Next, find out if this person has a good relationship with the hiring manager.

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    Jennifer Herrity Updated June 30, 2023 A cover letter is a one-page document that highlights your qualifications and often accompanies your resume when you apply for jobs. In this article, we discuss everything you need to know about creating a winning cover letter, including an outline and examples for you to follow.

  4. 5 Ways to Write a Cover Letter

    The complete name of the company to which you are applying for a job. The name of the person to whom you are addressing the cover letter. The address of the person to whom you are sending the letter. The title of the job for which you are applying and/or its reference number, if it exists. 2.

  5. How to Mention a Referral in Your Cover Letter

    What is a Referral Cover Letter? A referral cover letter mentions a mutual connection when applying for a job. You might be referred by a colleague, a friend, an employee at the company you're interested in, a client or vendor, or even your college career office. The Benefits of Being Referred

  6. Writing Business Letters

    Line 1: Name Line 2: Street Address Line 3: City, State Zip Code Line 4: Phone Number Your contact information will end up looking something like this: Jason Jobseeker 123 Fake Street Anytown, CA 00000 (000) 000-0000 Notice the only punctuation is the comma after the name of your city. Cover letter writing guide

  7. How To Format a Cover Letter (With Examples)

    Font choices: The details count when it comes to cover letters, so choose a professional font in a 10 or 12 point size.This is no time to break out emoticons or emojis. Email versus hard copy letters: The sample letter below is formatted for a printed out hard copy.If you are emailing your cover letter, you'll need to pay particular attention to the subject line of your email.

  8. How to write a cover letter reference (and what to include)

    Updated 31 March 2023 A person with a connection to a company can aid your application process by mentioning them in your cover letter when applying for a job. Including a reference in your cover letter differentiates you from other candidates and makes your qualifications and skills more credible.

  9. How To Write a Cover Letter (With Examples and Tips)

    Updated July 14, 2023 While cover letters are not always required, many hiring managers still rely on them to gauge an applicant's skills, experience and background. The key to writing an effective cover letter is to clearly show how your professional experience fits the needs of the open role and the culture of the hiring company.

  10. How to Format Your Cover Letter in 2024

    Online profile: Include a link to work-relevant online profiles, such as your personal website or LinkedIn profile. 2. Add the hiring manager's address and today's date. Next, list today's date followed by the employer's contact information. Structure this part of your cover letter like this: Today's date.

  11. How to Write a Great Cover Letter in 2024 (+ Examples)

    Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own. 1. Add a header and contact information. While reading your cover letter, the recruiter shouldn't have to look far to find who wrote it.

  12. PDF WRITE A COVER LETTER REFERENCE PAGE

    FOR FORMAT & STRUCTURE FOR "WOWING" THE EMPLOYER THE EMPLOYER FOR SAMPLE COVER LETTER FOR REFERENCE PAGE FOR SAMPLE REFERENCE PAGE THE COVER LETTER The purpose of the cover letter is to introduce you to the employer, to spark an interest in your potential value to the employer and, ultimately, to get an interview.

  13. How to List References in a Cover Letter: 9 Steps (with Pictures)

    1 Select the people you think would make good references. Generally companies will ask for two to three references, if they ask for any references at all. Just in case, make a list of four to five people you think would be good, on the off chance that one of the people you select does not want to be a reference.

  14. How To Include a Referral in a Cover Letter (With Tips)

    How to include a referral in a cover letter Here are four steps to help you include a referral in your cover letter: 1. Introduce your reference contact In the first sentence of your cover letter, introduce your reference using their full name. This is important so a hiring manager can confirm your relationship with them to establish credibility.

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    Written by Jessica William Your cover letter is an opportunity to sell yourself to the hiring manager, and to share why you're well qualified for the job. Even if you are submitting your resume online or through email, you should include a cover letter. The 19+ Best Cover Letter Reference Samples [Ready] will help you get started.

  16. Cover Letter Referred by a Contact Examples

    Photo: XiXinXing / Getty Images One of the surest ways to grab an employer's attention is to get a referral for the job. In fact, PayScale research shows that one-third of workers received a referral for their current position.

  17. UGA Career Center

    Cover Letter & References Examples. Cover Letter & Reference Examples. Get started on your cover letter and reference page materials using these examples to apply tips on formatting, structure, and content. Use the buttons at the bottom of each example to download in Microsoft Word or Adobe Acrobat format.

  18. Writing a Reference Letter: Template and Example

    Jennifer Herrity Updated July 31, 2023 As you advance in your career, you might have colleagues or team members ask you for a reference letter. It's important to understand what's expected of you when accepting the task of writing a reference letter. Know how to respond to the request to help you confidently support your coworkers.

  19. How To Mention A Referral In Your Cover Letter (With Examples)

    A referral cover letter is an application document for a potential job opportunity that mentions a mutual contact you may share with the hiring manager or someone in the company. This connection can be an old colleague, a friend, or a networking acquaintance who likely works at the company you are applying to.

  20. How to Write a Great Cover Letter

    Your cover letter should clearly state the job title or reference number of the position you are interested in, and the reference line is the ideal place to include this information. Also, to further enhance your cover letter, include specific keywords from the job posting or position description in the reference line. greeting

  21. How to write the perfect cover letter (With examples)

    1. Begin by introducing yourself. To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2.

  22. References: Types, What To Include and How To Get Them

    There are three types of references, including: Work references Work references are people you have worked with. They can be your employer, manager, supervisor, colleague, coworker or subordinate.

  23. Job Application: Where should I quote the reference number?

    Company Name ABC Reference Number 123 ABC Street 1 99999 ABC City Application as ... (Reference Number 123) The number best fits between the company name and the street, the place where you would note, for example, an employee if a letter is addressed internally to a specific person. Last update on 2023-02-17 | Created on 2018-03-14