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Sample Letter to Boss About Ramadan

With the arrival of Ramadan, the first week of the blessed month can be difficult in terms of adjusting to a different eating and sleeping schedule. Most Muslims manage to be back on track by the second week. For others, it may take longer or it may be more difficult.

At work, this can raise questions about productivity and concentration. If you feel it is helpful, inform your boss before Ramadan begins about the coming changes. Every employer is different, and while many, if not most, are very understanding and make allowances for Muslim employees, others may use it as an excuse for discrimination. 

If you feel your boss or supervisor is someone who will understand your situation, then consider sending this sample letter to them before Ramadan begins. You can adjust the letter according to your needs. 

Monday February 26, 2024

YOUR NAME AND DEPARTMENT

Re: Ramadan, the Muslim month of fasting, starting Tuesday March 12, 2024

Dear (NAME OF BOSS):

You have always been a supportive boss, and I appreciate everything you have done for me. I also like the fact that there is a culture of respect for employees at  (NAME OF YOUR COMPANY). 

This is why I wanted to let you know about the upcoming month of Ramadan, a month of fasting for Muslims all around the world. This year, it is expected to begin on Tuesday March 12. Muslims are required to fast during this month. This entails avoiding all food and drink between dawn and sunset each day for 29 or 30 days.

Despite the physical challenges, Ramadan is a time of joy, spiritual fulfillment, generosity, and greater God-consciousness for Muslims. 

I have fasted for over a decade, even during work hours at (NAME OF YOUR COMPANY). Although this has not affected my productivity on the job, it has not been easy.  With this in mind, I would like to suggest three things that can help make Ramadan at (NAME OF YOUR COMPANY) easier this year for myself and other Muslim employees:  

• Giving fasting employees the option to come in earlier and leave earlier. Or arriving and leaving a little later.
• Setting aside an empty room where employees can pray and/or take a short nap during lunch break.
• Scheduling work meetings in the late morning or later in the afternoon (e.g. 3 pm or afterward), when employees tend to be less tired. 

Thank you very much for your time. I look forward to discussing this further with you.

YOUR NAME YOUR CELL NUMBER 

Add new comment

Very helpful..

Thank you so much for this template. This has helped me share information about Ramadan and the change in office schedule. Jazakallahu Khairan.

this template was really helpful for me to request my boss to work from home 

Jazakh Allah!

good information

Thank you so much for this template. This has helped me share information about Ramadan and the change i n-office schedule . Jazakallahu Khairan.

A very helpful template

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[Updated 2023] You never know these secret tips about leave application for holidays

• By Natassha
• Posted on December 16, 2019
• Category: About EasyWork , Lifestyle , Trends

We’ve also published a guide on how to create an effective Leave Management System .

How to make a smart annual leave application and fully enjoy your public holidays without impact your work? Good news to Malaysian by making your holiday perfect.

Here is the tips to utilise the gap of public holidays. Let’s learn about how you can enjoy a long holiday break by applying for leave on days connecting with the public holidays!

Check out the infographic below that can be really useful for you. Share these images to your friends and colleagues.

Download a copy of your guide here 

Friendly Reminder: Leave application done using EasyWork can be sent out to admin as CSV reports. Use this feature to the fullest and go paperless! Everything is systematically recorded in EasyWork for further reference. We also newly launched a LeavePro with the function of calculating leave balance.

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• go to Guangzhou
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Results for permohonan cuti hari raya translation from Malay to English

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From professional translators, enterprises, web pages and freely available translation repositories.

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permohonan cuti hari raya

holiday leave application started on 14 until 17 i'll be duty on 18 wednesday.

Last Update: 2020-11-09 Usage Frequency: 1 Quality: Reference: Anonymous

permohonan cuti

leave application form

Last Update: 2020-10-30 Usage Frequency: 1 Quality: Reference: Anonymous

permohonan cuti kahwin

application for marriage leave

Last Update: 2022-02-18 Usage Frequency: 1 Quality: Reference: Anonymous

festive day

Last Update: 2022-12-28 Usage Frequency: 1 Quality: Reference: Anonymous

baju hari raya

Last Update: 2022-04-28 Usage Frequency: 1 Quality: Reference: Anonymous

selamat hari raya

Last Update: 2020-10-03 Usage Frequency: 3 Quality: Reference: Anonymous

memakai baju hari raya

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premis tidak beroperasi sempena cuti hari raya

premises do not operate in conjunction with the hari raya holiday

Last Update: 2023-04-05 Usage Frequency: 1 Quality: Reference: Anonymous

karangan persiapan hari raya

essay preparation of the feast

Last Update: 2017-06-13 Usage Frequency: 3 Quality: Reference: Anonymous

permohonan cuti ke india until menunaikan nazar

application for leave to india for fulfilling vow

Last Update: 2022-11-07 Usage Frequency: 1 Quality: Reference: Anonymous

selamat hari raya aidiladha

eid al-adha

Last Update: 2021-07-19 Usage Frequency: 1 Quality: Reference: Anonymous

pada musim hari raya aidilfitril

last aidilfitri season,

Last Update: 2021-08-26 Usage Frequency: 1 Quality: Reference: Anonymous

boleh saya ambil cuti hari ini

i can't take a day off today

Last Update: 2021-08-27 Usage Frequency: 1 Quality: Reference: Anonymous

karangan dialog-tentang hari raya

essay-dialogue on election day

Last Update: 2023-08-09 Usage Frequency: 6 Quality: Reference: Anonymous

saya cuti hari ini ada kematian saudara emak

i'm on leave today there's a brother's death

Last Update: 2023-04-06 Usage Frequency: 1 Quality: Reference: Anonymous

saya cuti hari ini. pakcik saya meninggal dunia

i'm on leave today with a relative's death

Last Update: 2020-03-15 Usage Frequency: 1 Quality: Reference: Anonymous

saya cuti hari ini  atuk saya telah meninggal dunia

i am on leave today because my grandfather has passed away

Last Update: 2020-12-17 Usage Frequency: 1 Quality: Reference: Anonymous

permohonan cuti sempena menyambut hari raya aidilfitri. seperti perkara diatas,saya ingin memohon cuti seperti dibawah. tujuan saya memohon cuti adalah untuk pulang ke kampung halaman bagi menyambut hari raya aidilfitri.

Last Update: 2024-03-20 Usage Frequency: 1 Quality: Reference: Anonymous

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TABLE OF CONTENTS

The law on malaysian public holidays, which public holidays should the organization observe, what about holidays declared at short notice, what if the employee can’t get the day off, manage leave and public holidays with briohr.

We in Malaysia are ‘blessed’ with a bounty of public holidays. Depending on the state, organizations can observe anywhere from 21 to 25 days of public holiday per year.

And that’s not counting the holidays that are declared by the federal and state governments, such as the recent holidays for the 2023 state elections . Furthermore, it’s not uncommon for such holidays to be announced at short notice. Such holidays are known as ‘ cuti peristiwa ’ or ‘occasional holidays’.

As the public holidays in Malaysia can get confusing, we present to you this guide on when and how Malaysian public holidays work.

Two main Acts affect which public holidays employees may take:

• Employment Act 1955.
• Holidays Act 1951.

Holidays in the Employment Act

Section 60D of the Employment Act 1955 defines which holidays employees are entitled to.

• (i) the National Day;
• (ii) the Birthday of the Yang di-Pertuan Agong;
• (iii) the Birthday of the Ruler or the Yang di-Pertua Negeri, as the case may be, of the State in which the employee wholly or mainly works under his contract of service, or the Federal Territory Day, if the employee wholly or mainly works in the Federal Territory;
• (iv) the Workers’ Day; and
• (v) Malaysia Day; and
• (b) on any day appointed as a public holiday for that particular year under section 8 of the Holidays Act 1951.

Holidays in the Holidays Act

Sections 8 and 9 of the Holidays Act 1951 define how cuti peristiwa or occasional holidays are declared.

• The Minister may, by notification in the Gazette or in such other manner as he thinks fit, appoint, in respect of Peninsular Malaysia, or the Federal Territory or, after consultation with the State Authority, in respect of a State, a day to be observed as a public holiday or a bank holiday in addition to, or in substitution for, any of the days mentioned in the Schedules and thereupon this Act shall, in Peninsular Malaysia, or in the Federal Territory, or in the State in respect of which a day is appointed to be observed as a holiday as aforesaid, be applicable to such day in the same manner as if the said day had been mentioned in the First Schedule or the Second Schedule, as the case may be.
• (1) The State Authority may, by notification in the Gazette or in such other manner as it thinks fit, appoint a day to be observed as a State public holiday in any such State, and such day shall, except as hereinafter provided, be observed in such State as a public holiday.
• (2) The Minister may, by notification in the Gazette, or in such other manner as he thinks fit, appoint a day to be observed as a Federal Territory public holiday in the Federal Territory, and such day shall, except as hereinafter provided, be observed in the Federal Territory as a public holiday.

This is governed by Section 60D of the Employment Act 1955 as shown above. 

As a minimum, companies should observe 11 days of public holidays. The five compulsory holidays include:

• National Day (31 August)
• Birthday of the Yang di-Pertuan Agong (first Monday of June)
• Birthday of the Ruler or the Yang di-Pertua Negeri or the Federal Territory Day (varies by state, 1 February for Federal Territory Day)
• Workers’ Day (1 May)
• Malaysia Day (16 September)

*Dates are as of 2023.

In addition, the company needs to observe six more public holidays chosen by the company. These can be any combination of national and state holidays as defined by the Government . 

Despite this, many companies choose to observe all public holidays, as do schools and the Malaysian civil service. This way, it makes administrative matters easier.

Whether the company chooses to observe the minimum amount of public holidays or all holidays, it should be spelled out in the company policy, employee handbook, or employment contract.

This is what every employer dreads – holidays declared a day or two prior by either the Federal or State Governments.

For Malaysia-wide public holidays declared under section 8 of the Holidays Act 1951, it is compulsory for the company to observe it, regardless of their public holiday observance policy. An example of this would be the additional holiday declared by the Government in conjunction with Hari Raya Aidilfitri earlier this year .

As for state holidays declared under section 9:

• Companies that observe the minimum 11 days of public holiday do not need to observe it.
• Companies that observe all public holidays will need to observe it.

An example of a section 9 holiday would be the holidays declared due to the 2023 state elections held in Selangor, Negeri Sembilan, Kedah, Kelantan, and Terengganu.

In case employees can’t get the day off for compulsory holidays declared on short notice, employers have three options:

• Replace the public holiday on another day as determined by the company.
• Give the employee an additional day of annual leave.
• Pay the employee overtime pay at public holiday rates.

However, for public holidays declared for the purposes of a general or state election, employers must still give employees reasonable time off from work to cast their vote. Otherwise, the employer will be in breach of section 25 of the Election Offences Act 1954 .

As we can see, public holidays can get messy. Nevertheless, with BrioHR, you can manage public holidays as well as leave and time-off in a simple, automated HR system.

Since BrioHR is cloud-based, we constantly update the system to include the latest public holidays, so you can rest assured that your team is getting their due time-off.

With a secure, scalable, user-friendly platform, BrioHR covers the entire employee journey from recruitment to onboarding , payroll and claims , to performance and analytics , and more.

This enables business owners and HR teams to truly focus on what matters most – people.

Visit briohr.com and get a free demo now.

Two pieces of legislation affect which public holidays employees may take:

• (b) on any day appointed as a public holiday for that particular year under section 8 of the Holidays Act 1951 [Act 369].

This is governed by Section 60D of the Employment Act 1955 as shown above.

In addition, the company needs to observe six more public holidays chosen by the company. These can be any combination of national and state holidays as defined by the Government .

What About Declared Holidays?

This is what every employer dreads – holidays declared at short notice by either the Federal or State Governments.

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How to maximise your annual paid leave and public holidays in 2022?

Malaysians love public holidays and 2022 happens to be a bonanza.

Malaysia is blessed. Thanks to the unique social fabric, woven by people of various ethnicities and religions, there is always a cultural festival to celebrate. Hari Raya Aidilfitri, Chinese New Year, Deepavali, Hari Raya Haji, Christmas and so on, every prominent day is commensurate with a public holiday. If it isn’t falling in the current month, it’s the following. There is always a reason to look forward to and we need not cast our gaze afar. Office workers practically live for public holidays, while entrepreneurs footing the paid time-off understandably don’t share the same enthusiasm.

By law, as enshrined in the Employment Act , an employee is entitled to annual paid leave of 8 days, rising to 16 days in accordance to the duration of one’s employment. However, it is customary for employers to offer 16 days minimum to new recruits. Some financial institutions go a step further by promising in excess of 20 days and allowing replacement leave for public holidays that coincide with Saturdays.  

If you play your card right, you can really stretch your paid leave to the span of a month, if not more. Work and life have never been so balanced. 

How to plan your paid leave around Malaysian public holidays in 2022? 

1 january 2022, saturday, new year’s day  .

National except Johor, Kedah, Kelantan, Perlis and Terengganu 

It’s a forfeit and there’s nothing you can do about it. 

18 January 2022, Tuesday, Thaipusam 

Limited to Johor, Kuala Lumpur, Negeri Sembilan, Penang, Perak, Putrajaya and Selangor 

Easy, take Monday off for a 4-day weekend. 

1 February 2022, Tuesday, Chinese New Year  

National 

2 February 2022, Wednesday, Chinese New Year 

With the Federal Territory Day falling on the first day of Chinese New Year, KL-lites are losing out. However, you can salvage it somewhat by not clocking in on Monday for a 5-day weekend, or take the whole week off, going on a 9-day see-you-later, consuming only 3 days of your annual leave by doing so. 

19 April 2022, Tuesday, Nuzul Al-Quran 

National except Johor, Kedah, Melaka, Negeri Sembilan, Sabah and Sarawak 

Call off Monday for an extra-long weekend amounting to 4 days. 

1 May 2022, Sunday, Labour Day 

3 may 2022, tuesday, hari raya aidilfitri , 4 may 2022, wednesday, hari raya aidilfitri .

Despite falling on Sunday, employees are compensated with a mandatory replacement the immediate Monday. Factoring in 2 days of Hari Raya Aidilfitri, that amounts to a 5-day weekend. I would suggest that you take the preceding Friday, the immediate Thursday, Friday and the following Monday off, so you can enjoy a 11-day holiday, plus to avoid the crowds on both weekends. 

15 May 2022, Sunday, Wesak

If you haven’t known yet, the immediate Monday would be a public holiday. So that’s a 3-day weekend. 

6 June 2022, Monday, Yang di-Pertuan Agong’s Birthday 

Thanks to the King, a 3-day weekend beckons. 

10 July 2022, Sunday, Hari Raya Haji 

A 3-day weekend for all, unless you work in Johor.  

30 July 2022, Saturday, Awal Muharram 

A public holiday falling on Saturday isn’t replaceable unless your employment contract states otherwise. 

31 August 2022, Wednesday, Merdeka Day 

Here’s a difficult choice to make: Should you go on leave the preceding Monday and Tuesday or the immediate Thursday and Friday, for a 5-day weekend? If you are undecided but still have plenty of paid leave in reserve, why not roll it into a 9-day holiday? 

16 September 2022, Friday, Malaysia Day  

A 3-day weekend, but you can make it even better, no? 

9 October 2022, Sunday, Prophet Muhammad’s Birthday  

The immediate Monday is a public holiday for all, except if your workplace is located in Johor, Kedah, Kelantan and Terengganu. 

24 October 2022, Monday, Deepavali

National except Sarawak 

A 3-day weekend ends on a high note with the festival of lights falling on Monday. You could take Tuesday off too for an extra-long weekend. 

11 December 2022, Sunday, Sultan of Selangor’s Birthday 

Selangor 

With the Sultan’s birthday falling on Sunday, which is then replaced on the immediate Monday, workers in Selangor are presented with a long weekend. As December is a month typified by workers clearing their annual leave allowance, you might want to consider adding a couple of days onto the existing 3-day weekend. 

25 December 2022, Sunday, Christmas 

Workers nationwide, excluding those in Johor, Kedah, Kelantan and Terengganu, get a replacement holiday on Monday. You should also be aware that New Year’s Day 2023 falls on Sunday, which is then substituted with a public holiday on Monday. If you still have sufficient annual leave leftover, now’s the time to go all in with an extended holiday from 24 December 2022 till 2 January 2023.

Book your vacation now on booking.com

Plan your holiday on Expedia now

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

6 Compulsory & 9 Optional Leave Policies In Malaysia [2024 Update]

Workplaces need clear leave policies.

Employers in Malaysia are mandated by law to allocate a set number of days for certain types of leave. Of course, they are free to offer more, especially when 50% of employees are reportedly ready to resign to pursue better work-life balance.

Of course, employers don’t want to be taken advantage of – the answer is always a middle ground.

In this post, we’ll provide an overview of the mandatory and optional types of leave in Malaysia.

The goal: for employers and employees to know what leave is and isn’t negotiable.

With this, not only can they ensure workplace policies are legally compliant, but we hope the list of optional leaves inspires them with ways to improve working conditions at the company.

Note : The information below has been verified to be accurate as of March 2024.

2023 Employment Act amendments

6. public holidays, 9. haji leave, the employment act 1955.

We’d like to start by citing our source: The Employment Act 1955 PDF .

When it comes to leave policies (and most workplace policies for that matter), think of the Employment Act 1955 as your ultimate authority. The act lays out the statutory rights of employees and terms of employment, including holidays, termination, salaries, and of course, leave policies.

The beginning of 2022 brought with it a set of amendments to the Employment Act to better safeguard employee welfare.

We’ve compiled amendments likely to affect company leave policy into the table below.

Now let’s look at non-negotiable types of leave in Malaysia.

Mandatory Types of Leave

The mandatory types of leave listed below can be found in the act, and employers must obey them or expose the company to legal action. Give the act a read – but finish this guide first!

1. Paid annual leave

Paid annual leave is simply a way for employees to take a break and unwind while still receiving their monthly salary. Bosses may not like the sound of that, but the fact is it avoids burnout and slumps in productivity.

Legal entitlement to paid annual leave In Malaysia is as follows:

• 8 days annually if employed between 1 – 2 years
• 12 days annually if employed between 2 – 5 years
• 16 days annually if employed for more than 5 years

If an employee has worked for less than 12 months, their annual leave will be proportional to the number of months in employment. For example, if Abu has been a cashier at a supermarket for six months, he is entitled to 4 days of paid annual leave.

Some additional notes:

• It’s separate from rest days, holidays, and other types of leave.
• If an employee is eligible to claim sick or maternity leave while on annual leave, their annual leave is considered unclaimed.
• If an employee misses work for more than 10% of their working days in a year without cause, they forfeit their right to annual leave (though in a way, they’ve already taken it).
• There is no legal obligation to carry unused annual leave forward.
• There is no legally mandated notice period for annual leave – it’s up to the employer to set guidelines.

2. Paid sick leave

On account of pesky bacteria and whatnot, people tend to get sick. When your head feels like a kettle of boiling water and your nose leaks radioactive waste, spreadsheets are the last thing on your mind. We’re not showing a photo – too gross even for us.

That’s when you go to the doctor and claim paid sick leave.

Legal entitlement to paid sick leave (without hospitalisation) in Malaysi is as follows:

• 14 days annually if employed for 1 – 2 years
• 18 days annually if employed for 2 – 5 years
• 22 days annually if employed for more than 5 years
• Employees must get certified by a registered medical practitioner or dental surgeon (covered by the Dental Act 1971 ).
• Employees must at least make an honest attempt to inform employers of their situation within 48 hours of needing to take sick leave.
• Failing the above, the employee may be considered absent from work without just cause.

3. Hospitalisation leave

This is an extension of sick leave, but we think it’s significant enough to merit its own section.

Where hospitalisation is necessary, add 60 days to each of the paid sick leave categories above, which means:

74 days annually if employed for 1 – 2 years 78 days annually if employed for 2 – 5 years 82 days annually if employed for more than 5 years

4. Maternity leave

From time to time, your female employees will take Human Resources a little too literally and produce a tiny human being of their own. Woohoo – new future unpaid interns!

By law, they will be entitled to paid maternity leave if they meet the following two conditions:

• they have worked for a total of at least 90 days in the nine months before childbirth, and
• they have been employed within the four months before childbirth.

In Malaysia, the legal entitlement to maternity leave is 98 days .

• It cannot start earlier than 30 days before the expected date of childbirth and cannot start later than the day after giving birth
• If an employee chooses to begin maternity leave earlier than 30 days before her due date, those extra days won’t be counted as part of her official maternity leave.
• A medical professional can decide that an employee should start her maternity leave within 14 days before her due date (this one is for the workaholics out there).

You may find versions of the Employment Act that mandate 60 days of maternity leave; those are outdated after an amendment was passed in 2022 . That same amendment is also the reason for the next entry.

5. Paternity leave

Thanks to the 2022 amendment to the Employment Act, fathers are entitled to 7 consecutive days of paid paternity leave, provided they are legally married to the mother of the child.

Every employee in Malaysia is entitled to eleven gazetted public holidays, with five specific holidays:

• National Day,
• Birthday of the Yang di-Pertuan Agong
• Birthday of the Ruler of the State OR Federal Territory Day
• Workers’ Day, and
• Malaysia Day

The remaining six days can fall on any public holidays that year that are included in the Holidays Act 1951 .

• If a public holiday falls on a rest day (such as a Sunday) or another public holiday, the day immediately after will be turned into a paid holiday as a substitute.
• If an employee is on sick or annual leave during a public holiday, they are owed a replacement day.
• If an employee is absent from work on the day immediately before or after a public holiday with no just cause, they forfeit the right to the paid holiday.

Alright, that wraps up the six mandatory types of leave under the Employment Act.

Now let’s take a quick look at other common types of leave.

Non-Mandatory Types of Leave

Employers don’t have to offer these but look down the list and you’ll understand why many companies today go above and beyond.

To those that don’t, we hope you have a pretty good reason!

1. Unpaid leave

This is a period of time when an employee takes time off from work but does not receive regular pay or salary. Usually, it is because they have exhausted their annual paid leave but are still not ready to return to work.

2. Emergency leave

This type of leave allows employees to take time off from work without prior notice due to an urgent and unforeseen situation, such as a family emergency or personal crisis. The classic case would be when an employee’s car suddenly breaks down, followed closely by their mental state.

3. Compassionate leave

Compassionate leave covers significant life events such as the loss of a beloved pet or the diagnosis of a terminal illness in the family. Logically, the employee would not be able to focus at work anyway, and it would be better to let them focus on processing their grief.

4. Marriage leave

Marriage leave is a special type of paid time off given to employees to celebrate their wedding day. In some cultures, weddings can take a tremendous amount of planning and ceremonies can span weeks, so some time off could be considered.

Dealing with a mother-in-law should be considered its own job, after all.

5. Disaster leave

If your employee’s house gets flooded, are you really going to ask them to come to office by motorboat?

The above question doesn’t apply to motorboat dealerships.

6. Study / examination leave

This allows employees to take time off from work to attend classes, lectures, or prepare for exams related to their field of study.

7. Birthday leave

It’s not technically their birthday, but hey, it’s a big deal for some people and allows employees to rest, spend time with family and friends, and feel noticed and appreciated by the company.

Plus, it saves you the trouble of singing the song at the office!

8. Childcare leave

Childcare leave enables employees to take time off work to care for their children. This can be especially useful for new fathers who only have seven days of legal paid paternity leave.

It could be worse: imagine them bringing their child to work.

This allows Muslim employees to take time off from work to participate in the Hajj pilgrimage, which is an important religious duty for Muslims. Considering Malaysia is a majority Muslim country, this can be an attractive proposition.

Let MISHU craft perfect policies for you

Our HR consultants are ready to help you create and implement workplace policies backed by years of experience and inside out knowledge of the law, ensuring deadlines are met, workloads are distributed evenly, and decisions made without bias.

Key Takeaways:

• The statutory source of information on leave policies is the Employment Act 1955 which we highly encourage all employers and employees to read.
• There was a recent amendment to the Employment Act that took effect in January 2023 covering various areas of employment including leave policies.
• The six types of mandatory leave in Malaysia are: public holidays as well as annual, sick, hospitalization, maternity, paternity leave.
• Other types of leave are not mandatory but enhance the proposition to potential and existing talent. It makes them feel more valued and some people really do prioritise time over money.
• Crafting the perfect leave policy for your organization can be a total headache – hire us to do it for you instead!

FAQs about Types of Leave in Malaysia:

• How many compulsory leaves are Malaysian employers required to provide? 💡Malaysian employers are required to provide a minimum of 6 compulsory leaves to their employees: annual leave, sick leave, maternity leave, paternity leave, marriage leave, and public holidays.
• How many optional leaves are Malaysian employers allowed to provide? 💡Malaysian employers are allowed to provide as many optional leaves to their employees as they see fit.
• Can employers restrict the usage of compulsory leaves? 💡Yes and no. Employers can establish certain guidelines and restrictions for usage of compulsory leaves, as long as they comply with employment laws and regulations in Malaysia.
• Can you give me an example of guidelines that restrict with compliance? 💡All companies must allow a set amount of unpaid annual leave, but some companies may allow employees to carry forward certain unused compulsory leaves to the following year, while others may require the leaves to be utilised within the same year.

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ETS frequency to be increased for Raya, says Loke

Friday, 22 Mar 2024

Related News

Transport Ministry develops high-speed system to detect overweight lorries

Indonesian transport ministry gives batik air a stern warning after pilots caught sleeping in mid-flight, govt considering leasing transport assets, loke tells dewan rakyat.

PUTRAJAYA: There will be increased Electric Train Service (ETS) frequency to northern parts of Peninsular Malaysia from April 4 to 15 to cater for expected demand during the Hari Raya Aidilfitri season, says Transport Minister Anthony Loke.

Loke said six additional services will be added daily for KL Sentral-Padang Besar and KL Sentral-Butterworth as well as two additional express lane services from KL Sentral-Ipoh.

“This will add 1,260 tickets daily for a total of 15,120 additional tickets for the 12 days.

“The total number of ETS tickets offered for the Hari Raya Aidilfitri celebration will be 135,000,” he said, adding that the additional tickets are available to purchase from 5pm on Friday (March 22).

“The public can purchase tickets through the KTMB mobile app, KITS (integrated ticketing system) or ticketing counters at any KTMB main stations,” he told a press conference at the Transport Ministry headquarters here.

For those travelling to the east coast for the festive season, Loke said KTMB is also offering two additional train services namely the Ekspres Lambaian Aidilfitri (ELA) which operates from KL Sentral to Tumpat station and vice versa.

A total of 952 tickets will be available from Friday evening for the special train service.

Loke said the special train service will cover 17 stations: KL Sentral, Bandar Tasik Selatan, Kajang, Seremban, Pulau Sebang, Gemas, Bahau, Mentakab, Jerantut, Kuala Lipis, Gua Musang, Dabong, Kuala Krai, Tanah Merah, Pasir Mas, Wakaf Bharu and Tumpat.

On bus services, he advised consumers to report any surcharge of more than 10% for the festive season to the Land Public Transport Agency (Apad).

“The surcharge is not new, it has been practised for 20 years during every festive season. It (is usually imposed) a week before and a week after the festive season.

“If we do not allow (bus operators) to impose the surcharge, they will not be able to increase capacity.

“Maybe with the surcharge, they are able to pay allowances to the drivers. But if they charge more than 10%, the passengers can report to Apad,” he said.

On March 13, Apad announced that express bus fare rates for the economy service category will increase by 10% from April 4 to 17.

The agency said the Cabinet had approved a festive season surcharge of RM0.009 per kilometre, and this would raise the fare rate for the respective express bus category to RM0.102/km, compared to the regular fare rate of RM0.093/km.

Tags / Keywords: Transport Ministry , Anthony Loke , KTMB , Electric Train Service , ETS , Hari Raya Aidilfitri , Frequency , Increase , Ekspres Lambaian Aidilfitri , East Coast , Bus Surcharge , Report , Apad

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