this assignment is not eligible for the salary element

The payroll relationship or assignment isn’t eligible for the element Statutory Deductions on the date YYYY-MM-DD

Introduction:

While create Manage Users to hire a new employee the following error occurs “the payroll relationship or assignment isn’t eligible for the element Statutory Deductions on the date YYYY-MM-DD” (PAY-1635125) Check if the employment record for the person meets the eligibility criteria defined for the element.

Element Eligibility is not created. Element Eligibility should be created for “Statutory Deductions”.

To implement the solution perform the below action plan.

Navigate to Manage elements.

Navigation: Setup & Maintenance  Task Search Manage Element or Element.

Define the LDG in search field and search for the “Statutory Deductions” Salary Element. Click on Statutory Deductions.

Select “Element Eligibility” on the left hand side and click on Actions drop down and click on create element eligibility. Please make sure the effective as-of date is correct.

To give the name for element eligibility and select legal entity in payroll statutory unit LOV.

After fill all the required information and submit we can access the manage user for the new hire employees.

Start typing and press Enter to search

Element Entries

Managing entries.

Once the elements and the links are defined, they are available to be distributed to individual assignments (employees) based on the eligibility. This distribution of elements is known as entries. The entries store the name of the element along with the input values, and also the values assigned to them. Later, when payroll is run, payroll manager engine picks the entries with the input values and processes them.

For an example, Bonus is a non-recurring element, and it contains two mandatory input values namely, subject to and percentage; along with Pay Value. There is a non-standard link on the bonus element that has an eligibility criterion of Payroll = ‘XXMonthly’.

• As the link criterion suggests, a person who belongs to ‘XXMonthly’ payroll is eligible to receive this element
• As it is not a standard link, it’s not going to make an element entry all by itself, so the element entry must be created explicitly
• Once the entry is made, the start date will be the date on which the entry was made, and the end date will be the Pay Period end date, because it is a non-recurring element
• With every entry, the mandatory input values must be populated with some value
• The pay value can either be populated or be calculated based on the design (whether its user enterable / calculated through a formula )
• Finally, when the ‘XXMonthly’ payroll for that pay period is run, it will populate / calculate the pay value based on design, and the final value is then used in payroll calculations

There are different ways to make an element entry. However we will discuss the major contributors.

Automatic Entries

In many cases automatic element entries can be done on assignments. Mostly the regular earnings are configured in a way that the entries are made by design. The assignment and element must satisfy the following conditions for an entry of this type.

• The element link must be standard
• The element must be a recurring one
• The assignment must be eligible for the link, based on the criteria defined on the link

Manual Entries

There are cases where the payroll users key in entry by themselves. This type of entry is known as the manual entries.

Responsibility: HRMS Manager

Navigation : Total Compensation -> Enter and Maintain -> <Query the Employee> -> Assignments -> Entries

Steps : Select the element we want to update / create a new record with the element name. See Figure 5.21 – Element Entries.

Figure 21 Element Entries

(Figure 5.21 – Element Entries)

To give input values to the element, we will have to select entry values.

Batch Element Entries

There is a feature in Oracle payroll, with which one can directly fill in element entries for a number of assignments / elements with one single interface. It also helps in validating the data being entered.

In cases where the Benefits system is managed by another vendor organization, the vendor might send a spreadsheet with the Insurance premium / rate to be cut off from employee's payroll as a deduction. It becomes impossible to get into each assignment and keep on adding the details without any mistake.

Similarly, if time tracking is done by an external system or if OTL is housed in a different environment, then the time must be transferred to appropriate element entries in the payroll system.

To facilitate an interface between an external system and the element entries, oracle has developed a feature called the batch element entry. This feature enables the users to update assignment entries of huge numbers, at one shot as a single batch.

Navigation : Mass Information Exchange: MIX -> Batch element entry

Steps : Create a new record with these details. See Figure 5.22 – Batch Element Entries.

Figure 22 Batch Element Entries

(Figure 5.22 – Batch Element Entries)

Using Element Lines:

This is the button to be used, when there is a need to make an entry for an element for multiple assignments.

Using Assignment Lines:

Now, this is the button, we would use, when we want to make an entry for multiple element for a single assignments.

Using Assignment Set:

This is the Button, we would use, when we want to make an entry for a single element for multiple assignments. However the multiple assignments must be grouped together with an assignment set.

Using Totals:

Totals can be used to validate the BEE Transfer. We can put in conditions in order to validate if the number of entries made matches with the number of entries requested by us. Or even compare the sum of the number of hours entered as a whole. Or even do the summation of the monetary units and compare it with calculation. So this is a powerful tool to validate data.

Control Total

Choose a type of validation we would need.

Enter the number against the validation.

Message to be appeared if validation fails

For an example, we want a total of entries that are made. We choose a type of Line Count. Now, we add 55 in the Control Total, as we know there are 55 entries that are to be made. Then we can set up a message that will pop up if the line count exceeds or goes down the number 55.

• Assignment is not eligible for the salary item.

Link to the element should be created for the item that is linked to the basis of the salary.

Tags: Oracle Applications

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Chapter 7. Entering Assignment Information

In the previous chapter, you learned about hiring an employee and entering their personal information. In this chapter, you will learn about entering assignment-related information for an employee. When I say employee assignment, what exactly do I mean?

The assignment is a concept that links your employees to the structures (Organization, Jobs, Grade, and so on) in which they work, and the compensation and benefits for which they are eligible.

In Oracle HRMS, all activities related to HRMS such as vacancy management and budget planning are stored at assignment level and not in his/her person record.

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looking for assignment ID in PAY_ELEMENT_ENTRIES_F

PAY_ELEMENT_ENTRIES_F table description says it contains element entries for each assignment but table does not have assignment_ID as a field on the table

PAY_ELEMENT_ENTRIES_F

This table contains element entries for each assignment. The actual values for each entry are held in PAY_ELEMENT_ENTRY_VALUES_F. An entry represents a specific instance of an element for a particular assignment. For example, there may be a salary element and each assignment receives a salary element entry.

How do I find the assignment_id that is connected to the element entries? which table do I connect to to get this information.

• Category 454
• Configuration
• General Payroll

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• Administering Global Payroll

Element Entry Methods

Create element entries for compensation or basic benefits for an employee assignment. For example, you can create element entries for an employee's overtime hours or medical premium deduction amount.

Create an element entry using these methods:

Manual entry on the Element Entries page

Automatic entry for all eligible workers

Automatic entry by other processes

In addition, web services are available to manage element entries.

Manual Entry

On the Element Entries page, you can do these actions:

Create manual entries for some elements, such as voluntary deductions.

View element entries for a person on the summary page, including entries created automatically by other processes.

If the element is costed at the element entry level, specify costing overrides.

Sort the list of entries by element name.

Automatic Entry for All Eligible Workers

When you create an eligibility record with automatic entry option, the application submits a process that creates element entries for all eligible workers. This option also ensures that hiring eligible workers in the future automatically creates an element entry for them.

Automatic Entry by Other Processes

Certain processes and actions within salary administration, compensation, benefits, and payroll can generate new element entries. Maintain these entries through the original processes that generated them. Don't maintain them on the Element Entries page.

Consider these examples.

If you associate a salary element with a salary basis, assigning workers to that salary basis automatically creates element entries.

Allocating other compensation and benefits, or adding a payroll component to a personal calculation card, automatically creates element entries.

Related Topics

• How Element Setup Affects Entries and Their Values
• Cost Hierarchy