sample resume hr assistant

• HR Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on HR Assistant Resumes:

• Manage employee records and maintain HR database
• Assist with recruitment and onboarding processes
• Coordinate employee benefits and insurance programs
• Conduct new hire orientations and trainings
• Assist with performance management and employee relations
• Process payroll and maintain accurate records
• Manage employee time off requests and schedules
• Assist with HR compliance and regulatory requirements
• Coordinate employee events and recognition programs
• Provide general administrative support to the HR department

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HR Assistant Resume Example:

• Successfully facilitated the efficient recruitment process for 50+ positions, leading to a 77% decrease in open vacancy times.
• Streamlined payroll systems to ensure compliance with all federal, state, and local regulations.
• Developed and implemented HR strategies and initiatives that resulted in a 10% decrease in employee attrition rate.
• Established a comprehensive onboarding program for new hires, ensuring minimal disruption to existing operations and a successful transition for new employees
• Effectively managed employee relations issues in a timely yet sensitive manner, resulting in a 30% decrease in HR complaints
• Created exit interviews process, allowing Human Resources to better understanding employee reasons for leaving
• Recruitment & selection
• Compensation & benefits management
• Employee relations
• Performance management
• Organization & project management
• Payroll processing
• Onboarding & exit interviews
• Compliance & regulations
• Training & development
• Conflict resolution
• HR analytics & reporting
• Change management
• Time & attendance tracking
• Records management
• Employee engagement
• Employee motivation
• Microsoft Office Suite
• Recruiting software
• Database management

Top Skills & Keywords for HR Assistant Resumes:

Hard skills.

• Recruitment and Selection
• Onboarding and Offboarding
• HRIS Management
• Benefits Administration
• Employee Relations
• Performance Management
• Compliance and Legal Knowledge
• Training and Development
• Compensation and Payroll Administration
• Diversity and Inclusion
• HR Metrics and Analytics
• Conflict Resolution

Soft Skills

• Communication and Interpersonal Skills
• Attention to Detail and Accuracy
• Organization and Time Management
• Multitasking and Prioritization
• Problem Solving and Decision Making
• Adaptability and Flexibility
• Empathy and Emotional Intelligence
• Confidentiality and Trustworthiness
• Teamwork and Collaboration
• Conflict Resolution and Mediation
• Customer Service and Relationship Building
• Cultural Awareness and Diversity Inclusion

Resume Action Verbs for HR Assistants:

• Administered
• Coordinated
• Facilitated
• Communicated
• Implemented

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Resume FAQs for HR Assistants:

How long should i make my hr assistant resume, what is the best way to format a hr assistant resume, which keywords are important to highlight in a hr assistant resume, how should i write my resume if i have no experience as a hr assistant, compare your hr assistant resume to a job description:.

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Related Resumes for HR Assistants:

Beginner human resources, entry level human resources, experienced human resources, fresher human resources, human resources coordinator, human resources generalist, human resources intern, junior human resources.

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Human Resources Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the human resources assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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• Provide direct administrative support to HR Manager including calendar management, scheduling, and expense reports
• Provide backup and assistance for the following positions: Human Resources Administrative Assistant, Benefits, Human Resources Associates and HRIS reporting
• Work with the store manager and department managers to analyze the business from a people perspective with the goal to drive sales
• Lead and manage the performance management cycle
• Works with management to continuously improve procedures and processes within team
• Assist in the development, execution and management of the annual summer internship program
• Provide assistance to Human Resources Manager and Human Resources Director
• Willing to understand the implication of the work to be performed and make recommendations for improvements and solutions
• The HR Assistant reports directly to the HR Manager; Works as a Liaison between the Staffing Recruiter and hiring managers
• Provides assistance in monitoring employee performance appraisal process
• Assists with key risk management activities including OSHA reporting, ADA, and Workers Compensation
• Tracking and providing guidance to employees and management on Absence Status Leave Program; Coordinates, researches and applies the Personnel rules
• Supporting firm-wide performance management process and acting as office point person for online performance review system
• Coordinates and performs all administrative duties relating to Workday Pre employment paperwork (drug testing, background checks) etc
• Strong excel and database skills
• Excellent verbal and written communication skills
• Proficient with Microsoft Office and ability to learn new software applications
• Numerical skills and analytical with the ability to analyse data and propose actions
• Meticulous attention to detail
• Excellent organisational and follow-up skills
• Ability to prioritise and manage time well essential
• Ability to operate standard office equipment
• Ability to adapt quickly in a fast paced work environment
• Professional, diplomatic and appreciates the highly confidential nature of the workload

15 Human Resources Assistant resume templates

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• Responsible for Disney University regular and ad-hoc training program itinerary and related pre-class, on-day and post-class logistics support to trainers
• Support the operations of learning resources library and hotline
• Prepare periodical reports for management review
• Handle ad hoc HR assignment as requested
• Demonstrates strong computer proficiency with Microsoft Office applications, including Microsoft Word, Excel, PowerPoint and Outlook, familiarity with Apple presentation products, and willingness to learn new software programs
• Create HR related administration including but not limited to; document checks, offer letters, employment agreements, changes to terms and conditions of employment, termination and leave confirmation letters and immigration tracking
• Promptly and accurately processing leavers and arranging/conducting exit interviews; sending weekly starters, leavers and fixed term extension emails to the business, promptly following up with references for new starters; managing, logging and chasing the return of policy declarations and other documentation as advised by the HR Officer or HR Manager
• Collating all monthly payroll data accurately and to strict timescales, liaising with finance and other internal stakeholders to ensure this is completed. Carrying out the appropriate payroll checks and raising any data discrepancies promptly
• Ensure all TT compliance documentation is received and updated as required for all employees
• Updating the HR Advisor and/or HR Manager with any employee relations matters, data discrepancies, potential concerns you become aware of in the role
• Proactively identifying areas of improvement within the administration processes and raising with the HR Manager
• Ensuring continuous data cleanses and updates to maintain accurate employee information
• Maintaining accurate information on all HR Systems ensuring they are updated in a timely and accurate fashion. Run reports from the system as required by the HR Manager including records of starters, leavers and promotions
• Liaising with external service partners e.g. Kiddivouchers and Cycle to Work, to ensure the processing of correct employee data, communicating any changes to this data within agreed time scales and ensuring the prompt payment of invoices. Raising and escalating concerns as appropriate
• Processing benefit information and applications promptly; working with the UK benefits team to ensure the submission of all appropriate forms, accurate recording of employee data onto the Vebnet Total Reward Portal and timely checking of monthly benefit reports
• Supporting with the internal communication of HR updates as advised by the HR Manager
• Keep track of all fixed term contractor end dates, ensuring timely processing of extensions and those being made redundant
• Administer probationary period process, creating confirmation letters and where necessary, extensions. Follow up with line mangers during the employee’s probationary period escalating to the HR Officer and/or HR Manager as appropriate
• Keep a track of employees’ entitlement to company sick pay and inform payroll of anyone who has exhausted sick pay and should be put on statutory sick pay. Ensure employees are sent prompt communication regarding the expiration of company or statutory sick pay prior to this occurring
• Set up and maintain manual personnel files for all employees; ensure regular filing and archiving of HR documentation
• Set up and maintain intranet records for all employees, closing records when people leave the business
• Compile headcount, absence and attendance data; manage the online hours and overtime process
• Point of contact for employees on policy, procedure and benefits. Escalating any queries to the HR Officer and/or HR Manager as appropriate
• Liaising with recruiting managers to ensure the jobs inbox is kept up to date
• Provide an HR Induction for all new starters on their first day and follow up with the employee 6 weeks after their start date. Send out the new starter information email promptly on the employee’s first working day
• Any other ad-hoc duties as identified by the HR Manager
• Proven experience of working in an administrative role
• Previous HR admin experience within a busy HR environment strongly preferred
• Experience working with PeopleSoft databases preferable
• Proactive approach and demonstrable experience of implementing or improving administration processes
• Confident communicating with all levels of staff within the Company
• Thrives in a high volume, fast paced environment
• Calm and flexible in approach to workload
• Flexible and adaptable approach to work; willing to learn and get involved with duties outside of day to day job description
• Ability to take initiative using own discretion and skills and work with limited supervision in a pressured environment
• Maintain all employee files and related record keeping of personnel data, I-9 records, drug/background screening results, medical and leave information
• Assist employees with questions/issues regarding payroll, benefits and HR process and procedures
• Process all Personnel Actions Forms (PAF's) for new hires, separations, and any employment changes for an employee
• Ensures all HR material is stocked and current
• Strives to build relationships with employees and managers in the businesses that they support
• Participate/conduct employee meetings where appropriate (such as new employee orientation, annual benefit enrollment meetings, etc.)
• Assist in the recruitment of employees by sourcing and screening applicants for entry-level and management-level positions
• Schedule interviews and prepare briefings for hiring managers
• Ensure receipt of interview confirmation, directions, and online application for scheduled interviews
• Complete background checks as requested by HR Director and/or Hiring Manager, utilizing appropriate packages according to the position for which applicant is applying
• Handle recruitment of interns for both properties
• Coordinate with the Hiring Manager and/or the HR Director to schedule employee for drug screening
• Participates in special projects, project teams, and performs other duties as assigned
• Bachelor's degree in Human Resources, business or a related field preferred or equivalent experience
• At least 2 years of general HR administration experience
• Ability to work effectively in a fast pace, changing entrepreneurial work environment
• Ability to work a flexible schedule including weekends, nights, evenings and overtime, where necessary
• Ability to work well under pressure while performing multiple tasks
• Proficiency in the use of computers, which includes the knowledge of job related systems
• Provide full support to the Vice President and Manager of Human Resources for Atlantic Records. Includes support with daily tasks and projects, as well as administrative support: Calendar, Phones, Expenses, Travel
• Provide HR support to 270+ employees in various areas; including New York, California, and regional locations
• Manage the bi-weekly payroll process. This process includes: reviewing timecards, providing the payroll and HRIS team with all updates and ensuring that all employees are paid accurately
• Update all HR / Financial reporting documents
• Responsible for the new hire on-boarding process
• Work with the staffing team to collect all new hire documentation
• Coordinate new hire set up
• Conduct orientation and benefits overview
• Serve as a source for all inquiries during the on-boarding process
• Conduct exit interviews for all departing employees
• Oversee the Atlantic internship program and serve as supervisor to the Atlantic Records Human Resources interns. Provide interns with tasks and projects that will develop their skills
• Participate in various HR Initiatives
• Customer service minded
• Excellent writing skills
• Degree in Human Resources Management, Industrial/Organizational Behavior, Psychology or related field
• Proficient in Microsoft Word, Excel, Powerpoint, and Lotus Notes
• Ability to handle confidential information and multit-task responsibilities
• Some College Experience
• High Attention to Detail
• Strong Organizational Skills
• Support the store manager in developing department managers' coaching skills to achieve positive results
• Promote and engage in the open door philosophy to create a safe and supportive work environment for all employees
• Conduct new hire orientation and related store training
• Partner with department managers to ensure employee evaluations are completed in an accurate and timely manner
• Bilingual in English and Spanish (reading, writing and speaking)
• Have a high school diploma, or equivalent, preferred
• HR experience preferred
• Ability to work a flexible schedule based on department and store needs
• 1-3 years of experience in a professional setting
• Strong computer skills – MS Office skills required; HRIS and Applicant Tracking Software preferred
• Ambitious, energetic, and a self-starter
• Ability to handle multiple competing priorities in a fast-paced environment
• Ability to manage sensitive and confidential matters
• Assist with new hire orientation and onboarding for corporate associates including setting up conference room, taking new hire pictures, giving company tour, preparing welcome kits, among others
• Provide employee 90 day reviews to managers and follow up to ensure these are completed
• Coordinate human resources events including training events, coffee hours, school visits, among others
• Manage service awards program
• Perform customer service functions by answering employee requests and questions
• Send out surveys for human resources initiatives
• Maintain Human Resources website and events calendar
• Order office supplies for the department
• Process payment for vendors
• Make photocopies, scan and fax documents, answer telephone and performs other clerical functions
• Bachelors degree in human resources or related field required
• Basic knowledge of human resources policies and practices
• Provide planning and administrative support for HR management team in areas of calendar and travel management, phone coverage, presentation materials and preparation of expense reports
• Support the new employee on boarding process including: new hire sign-ups for payroll processing; distribution of new hire information; and preparation and assembling of communication materials for new hires
• Schedule candidate interviews and assist with job postings
• Support recognition, team building, internal communication and other employee initiatives
• Manage HR filing and invoice payment processes
• Review and organize HR metrics and other monthly reports
• Bachelor’s degree in Human Resources, Business or Communications preferred or equivalent work experience
• HR internship or other related HR experience a plus
• Two years of experience in Human Resources or general administrative support in a changing, fast-paced, professional environment. Publishing experience a plus
• Strong Computer skills (Microsoft Office- Word, Excel, and PowerPoint) and Social Media savviness
• Strong attention to detail, organization skills and ability to multi-task
• Familiarity with standard concepts, practices and procedures related to recruitment preferred
• Collaborative team player with strong interpersonal skills
• Strong presentation and communication skills
• Proven excellent messaging, writing, and editing ability
• High energy and a sense of urgency
• Relationship builder who can develop partnerships and credibility with internal clients
• A creative thinker who has the ability to develop solutions
• Passion for Rodale’s mission and alignment with our values
• Likes to have fun at work because that’s how we roll
• Place recruitment advertising for staff and interns, screen and distribute resumes, liaise with candidates and hiring managers, conduct background checks
• Process weekly time sheets, prepare weekly payroll spreadsheet, and review payroll preview reports
• Monitor time sheets on computerized timekeeping system
• Reconcile monthly benefit plan invoices
• Prepare and maintain hard copy and computerized personnel files
• Update telephone lists, staff mailboxes, and staff information lists
• Order and distribute office supplies
• Assist Human Resources Manager with coordination of internship program
• 1+ year of Administrative experience
• Human Resources and/or Nonprofit sectors background
• Working knowledge of HRIS systems, such as Jobvite or Workday
• Microsoft Office/Suite proficient (Outlook, Excel, etc.)
• Experience in a Human Resources Department
• Under moderate supervision, organize, maintain and update personnel files
• Handles confidential employee and payroll information
• Generates standard reports from HRIS database. May develop queries and ad-hoc reports
• Provide customer service and act as point of contact for employees who have routine questions regarding HR policies and procedures
• May support Recruiting department with pre-screening candidates, scheduling interviews and assembling offer packages
• Maintain an understanding of policies, procedures, regulations relevant to Human Resources
• Assist with New Hire Orientation and processing of New Hire paperwork
• Perform other duties as required or assigned
• Outlook proficiency especially with experience managing shared mailboxes and sending meeting requests
• Excel skills where they are able to manipulate data using pivot tables
• Able to manage a steady stream of varied but repetitive types of requests, which may include data tracking (how the information is transferred between different systems), ability to draft business communications leveraging prior ones, and quality assurance work
• Experience with multi-tasking, presenting solutions to potential problems/issues, quick learner and is self-directed while being extremely detail oriented
• Thrives with details and being at the granular level and QA work
• Experience in QA work/content management/administrative support handling complex logistical details would be successful backgrounds
• Excellent data analysis skills
• Strong problem solving abilities
• Organized and well structured
• Bachelor's degree in Business or equivalent experience that exhibits the ability to perform critical functions of the position
• 5+ years' system and spreadsheet experience
• Demonstrated knowledge of HR processes and procedures (including working knowledge of federal and state labor laws and best practices)
• Experience with Compensation and Benefits, Payroll Administration, Talent Development, Recruiting, Labor Relations and/or Employee Engagement
• Experience with an HRIS system preferred
• High School diploma required, Bachelor's degree preferred
• Minimum 1-2 years administrative experience, HR experience desired
• Proficient with MS Office Suite, ability to type 40 wpm
• Ability to handle proprietary information in a confidential manner
• Ability to present effectively to adequately and professionally convey information
• Able to plan and prioritize projects, schedules, and deadlines in order to meet all objectives
• Provide administrative support to department on various HR projects and initiatives
• Prepare Word, PowerPoint, Excel & Visio documents as needed
• Maintain accurate and updated company organization charts in Visio software
• Heavy interface with VMN HR and client populations at all levels. Respond to routine employee inquiries
• Compose routine correspondence and handle incoming department mail
• Set-up meetings, coordinate and manage meeting logistics
• Perform various PeopleSoft (Oracle) Human Resource Employment Transactions: i.e. hires, promotions, terminations, (HAF’s & PAF’s)
• Prepare and generate paperwork and reports in conjunction with promotions and salary adjustments, employee status changes, etc., including tracking and reporting as necessary
• Maintain employee files. Regularly file all employee documentation (PAFs, employment contracts, benefits confirmation sheets, bonus confirmations, performance appraisals, new hire paperwork, address change forms, etc.) keeping file room orderly and current
• Send out e-mail termination notifications to designated internal VMN departments; forward e-mail equipment retrieval forms to supervisors, prepare termination checklist, and close out employee files
• Follow-up and tracking of performance appraisal form completion and submission. Prepare and generate Headcount Approval Forms including tracking and reporting as necessary
• Handle typical administrative duties: photocopying, check requests, faxing, overnight deliveries, messenger deliveries and hand delivery of confidential documents
• Travel & Expense and invoice preparation and processing
• Provide telephone coverage for Senior Vice President and back-up coverage for the department
• Order and maintain supplies for the department
• Ability to perform multiple tasks simultaneously in a fast-paced environment
• Exceptional Visio and Microsoft Office Skills (PowerPoint, Excel, Word)
• Strong sense of urgency coupled with superior follow up and follow through
• Ability to handle highly sensitive information and maintain confidentiality
• Strong team player, relationship builder
• Good communications skills
• Resourceful problem solver with the ability to anticipate issues and alternatives
• Be the firstpoint of contact for all HR related queries for WBITVP
• Coordinate and submit HR approval requests for recruitment, changes to remuneration and terminations
• Provide administrative assistance to the Executive Director, HR as well as coordination support on special international projects (especially post acquisition integration projects)
• Maintain accurate and real time spreadsheets which keep track of all fixed term employees and contractors roll off dates, providing timely updates to the Executive Director making recommendations on actions / next steps
• Administer/manage HR Eyeworks sharepoint
• Input new HQ employees into PeopleSoft and liaise with local WB Eyeworks HR to ensure data accuracy and integrity for each territory
• Assist the HR Administrator with keeping systems up to date (People Soft, Cigna, TRS) and ensuring the organisation charts are maintained
• Assist with organization of training activities and collate training and development needs
• Coordinate and provide administrative support for the merit and bonus review process
• Coordinate the updating of Behind the Shield in each territory to incorporate all WBITVP employees
• Provide timely and accurate advice to employees on Company policies and procedures. Escalate to Executive Director where appropriate
• Create HR related administration including but not limited to; offer letters, document checks, employment agreements, monitoring probation periods, changes to terms and conditions of employment, maternity leave, exit interviews, termination and leave confirmation letters as well as immigration tracking
• Track employees’ sickness absence (through Warner’s outsourced Absence Management provider); including employees’ entitlement to company sick pay and inform payroll
• Undertake any other related work as requested by the Executive Director, HR
• Proven experience of working in a busy generalist HR department
• Working knowledge of word, excel and PowerPoint
• Previous Human Resources Administration experience advantageous
• Experience of PeopleSoft or Workday or other HR database
• Working knowledge of SAP preferred
• Organised with high attention to detail and numerate
• Enthusiastic and motivated
• Ability to treat information within the department as highly confidential
• Responsible for assisting the Mgr-HR, Global Finance with the recruitment process. Work with third party vendors and corporate HR staff to initiate the recruiting process. This will include arranging interview schedules, preparing candidates, and making travel arrangements. Facilitate the tracking of candidates with Corporate HR, to be in compliance with Affirmative Action and Equal Employment Opportunity (EEO) requirements. Ensure effective use of management time while providing a positive experience for all applicants
• Responsible for maintaining a “talent pool” database of external candidates
• Coordinate the scheduling of psychological assessments. Administer assessment tools to internal and prospective candidates
• Track participation in the Intern/Trainee program; prepare the ACT
• Provide specific HR assistance and support for the ACT process (position descriptions and organizational charts), SAP data entry requirements (HRDS forms), tracking of quintiles, Maximizing Performance participation, Merit Pool process and succession planning
• Assist in spring and fall recruiting by coordinating dates, times
• Coordinate Orientation Week for all New Hires and Interns
• Develop and continue to maintain relationships with Career
• Frequent contact with Third Party vendors
• Attend seminars as needed to maintain expertise on HR technologies and trends
• Associate's or Bachelor's Degree or 2+ years proven administrative/receptionist experience within a professional office setting
• Attention to detail and a professional phone manner
• Upbeat, energetic and eager to create a lasting first impression
• Polished, professional appearance
• Must be team-orientated, trustworthy and display strong follow-through
• BA Degree preferred in Psychology, Human Resources or other related degrees
• 1 – 2 years experience in a related position preferred (at least administrative if not directly HR-related)
• Strong interpersonal skills; must be able to interface with all levels of employees in a professional and poised manner
• Must be highly organized and able to prioritize tasks as needed
• Ability to work well in fast-paced, deadline-driven environment
• Excellent computer skills including Microsoft Word, Excel and Outlook
• Associate's Degree in related field and 2 years of directly-related human resources experience, or 4 years of directly-related human resource experience, or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved
• Knowledge of principles, practices and standards of human resource administration in assigned area
• Knowledge of HRIS
• Knowledge of database maintenance basic concepts
• Skill in performing accurate data entry
• 1+ year of experience working in a Corporate environment
• Microsoft Office/Suite proficient (Outlook, Word, Excel, and PowerPoint) and experience working with PDF documents
• Degree in Business Administration, Human Resources, or similar field
• Working knowledge of Applicant Tracking System
• Providing the highest levels of guest service to our internal and external guests
• Meeting and greeting guests, answering phone and in-person inquires regarding employee benefits, recruiting, background checks, paperwork processing etc. in a friendly & professional manner
• Responsible for the timely opening of the office on a daily basis
• Responsible for the day to day completion of employee paperwork
• Assist with preparation of all paperwork for New Hire Orientations and Welcome Back sessions
• Assist with the daily upkeep of inquiries in the generic e-mail account in addition to the HR voicemails
• Assist in the accurate and efficient data entry of employee information into PeopleSoft and E-verify
• Assist with proactive Internal HR Communication
• Assist with trouble-shooting problems that occur on Employee Action Forms (EAFs)
• Maintain the filing of employee related paperwork
• Maintaining a professional, organized and clean space
• Partner with Resort & Hospitality Managers
• Previous experience in a fast paced office environment
• Previous guest service related work experience
• Microsoft Office experience & Intermediate typing skills
• Fluent in English (both written and verbal)
• PeopleSoft, Success Factors, E-Verify experience
• Previous Vail Resorts Experience
• Deliver service professionally to job applicants and Cast Members of Hong Kong Disneyland Resorts
• Assist with the screening, selecting, and on-board-processing of new hires
• Coordinate and schedule job interviews and new hire on-board briefing sessions
• Support the daily operations of Casting Center and online job applications tacking system
• Participate in recruitment activities such as mass recruitments, job fairs and career talks
• Handle phone, email and in-person enquiries from internal Cast Members and external job applicants
• Assist with the planning and delivery of recruitment marketing initiatives, such as job advertising, preparation of marketing material and career events
• Prepare regular and ad-hoc staffing metrics / reports for recruitment review and planning
• Conduct market research on HR related topics such as employment market trend and new employment legislations
• Familiar with Microsoft Office applications, including Word, Excel and PowerPoint
• Previous guest service or internship experience at Hong Kong Disneyland Resort (e.g. Seasonal Host) or any other Disney theme parks will be considered as an added advantage
• Undergraduates in Business, Economics, Human Resources, Information Systems, Hotel / Tourism Management, or any other related disciplines
• Familiar with employment law and main HR topics
• Ability to develop and assist in the employee orientation process
• Familiar with ADP Workforce or similar payroll systems
• Experience with Payroll, Time and Attendance, 401K and Custom reports
• Familiar with FMLA, COBRA, and other notices
• Familiar with I-9 documents and other HR paperwork
• Knowledge of ACA compliance
• Acts as primary point of contact for applicants, employees and managers to answer and problem solve basic questions regarding benefits, payroll, time off, etc. and escalate matters as appropriate
• Responsible for timely and accurate Peoplesoft HRMS data entry including new hires, terminations and transfers.. Monitors report data to ensure corporate compliance with reports such as Timely Terms, Visa Expiration, Zero Hours, etc
• Assemble new hire packets
• Completes new hire paperwork sessions with new employees/transfers
• Present New Employee Orientation
• Provides support for projects and initiatives including employee/dependent ski pass processing
• Maintains personnel files, ensures compliance with I-9 documentation and requirements, E-Verify, background checks and records retention
• Provides administrative support to General Manager, HR Lead as appropriate
• High School Diploma or equivalent - Required
• Must be at least 18 years of age - Required
• Must be currently enrolled in an HR program at an accredited college (Or a recent post graduate) - Required
• Human Resources experience - Preferred
• PeopleSoft experience - Preferred
• Experience with Microsoft Office - Preferred
• Ability to learn new applications/programs
• Must have proven exceptional customer service background, the ability to work in a very fast paced envronment and experience with employees and applicants from a diverse background
• Engage applicants in a friendly and professional manner consistent with Vail Resorts values; provide support to walk in and telephone candidates
• Manage applicants through the applicant tracking system and recruiting process
• Direct applicants to open positions depending on candidate’s preference and business needs
• Become a subject matter expert on all resorts, properties, retail outlets, and positions
• Partner with local HR team to administer Vail Resorts background check policy
• Participate as active member of the Heavenly Human Resources team
• Provide assistance to employees with their application, hire paperwork, company handbook, W4, I-9, state and federal pamphlets, etc
• Answering multi-line telephone calls, to check and reply to electronic mail, and process incoming mail
• Serve as initial point of contact for walk-in candidates, guests and Managers for general HR-related questions
• Previous Administrative Experience
• Ability to communicate in Spanish
• Provide full support to the Manager of Human Resources for Warner Music Group Corporate. Includes support with daily tasks and projects, as well as administrative support: Calendar, Phones
• Serve as first point of contact to 300+ employees at all levels in various areas; including New York, California, and regional locations. Provide information and guidance, or escalate inquires as appropriate. Maintain confidentiality of all information
• Create and maintain employee personnel and medical files and file paperwork accordingly; keep filing up to date on a weekly basis
• Complete unemployment requests and employment verifications
• Answer and interpret questions related to Company policy and procedures and ensure consistent application. Appropriately escalate inquiries to HR Manager
• Prepare employee separation notices and related documentation
• Generate Personnel Action Notice (PAN) forms and submit to the Compensation and Payroll departments
• Review timecards
• Responsible for creating a seamless on-boarding experience for all new-hires
• Excellent communication skills with the ability to speak effectively before groups of customers or employees of the organization
• 1-2 yrs HR experience
• B.A required
• Master’s degree in a related field is preferred
• Ensure proper implementation and background check process for new and returning employees. Includes sending out and tracking the employee authorization, ordering, tracking and follow-up as necessary for both Park City and Canyons base areas
• Provide ongoing employee data entry into HRIS systems – ensuring accurate and efficient entry of HR data for new and returning employees, data changes and separations
• Maintains employee files, assists with onboarding assuring all paperwork is in compliance
• Communicate with other departments, employees at all levels and applicants to provide information and assistance regarding recruitment, transfers, employment and personnel records
• Deliver a high guest service standard approach while assisting and supporting the front desk staff. Will greet and assist individuals applying for positions with Vail Resorts, answer questions from applicants, employees and managers regarding VRI policies and procedures, available positions, new hire and separation forms, insurance and benefits, paychecks, discounts, and more
• Coordinate large paperwork sessions with department managers and HR, during peak hiring seasons
• Assist with the day-to-day operation of the HR office and any special projects including the planning & working of employee recognition events
• Maintain the highest level of confidentiality, both within and outside of work
• Assist with any necessary training of the HR processes to employees as well as managers
• Ensure that all employees are treated with fairness and integrity through sound employment practices, consistent policy administration and compliance with regulatory authorities
• Associates or higher degree is required for this position. Bachelor’s degree in Human Resources or related field is preferred
• PHR certification helpful, but not required
• Must have flexible schedule, including availability to work on weekends and holidays, as needed
• Strong written and verbal English skills required. Conversational Spanish ability is also a plus
• Must work efficiently and prioritize while maintaining superior levels of guest service in a high pressure, busy office environment - required
• Ability to stand or sit at a computer for long periods of time
• Must show an enthusiasm for serving fellow employees and contributing to the team goals as a whole
• Sojourner's Permit or Receipt
• Sponsor's Orders
• DD214 (if prior military)
• Proof of Full Time University Enrollment (dependent children age 21 or over)
• Excellent organizational and problem solving skills
• Excellent communication verbal and written communication skills
• Proficient in MS Word, PowerPoint and Excel
• Demonstrated ability to establish priorities in fast-paced, multi-task environment
• Assist in recruitment and onboarding tasks as requested
• Coordinate Health and Safety and Colleague Engagement committees
• Process invoices with accuracy in a timely manner
• Daily reception relief
• Post Secondary education, preferably with a background in Human Resources and/or Administration
• Advanced knowledge of Excel, Word, PowerPoint
• Advanced knowledge of database management
• Excellent attention to detail accompanied by strong analytical skills
• Maintain weekly/monthly HRIS reports and distribute accordingly. Run ad hoc reports as requested
• Participates in administrative staff meetings and attend other meetings and seminars
• Ensure State and Federal documents (I-9’s, W-4, etc.) are filled out correctly
• Responsible for paperwork and orientation for all Warehouse and Manufacturing new hires
• Verifies the integrity and completion of all New Hire documentation
• Prepares Tax Credit record collection
• Bilingual in Spanish required
• 2+ years of directly related Human Resources experience
• Associate's Degree in related field
• Knowledge of principles, practices and standards of Human Resource Administration
• Knowledge of Human Resource Information Systems (HRIS)
• Data entry background
• Solid problem solving and decision making skills
• Sage ABRA and ADP HRIS experience
• High School Diploma or equivalent work experience, Business School Certificate a plus
• Minimum 1 year professional administrative experience, HR experience a plus
• Proficient in Microsoft Outlook and Microsoft Office Suite with the ability to create and maintain simple spreadsheets and enter, edit and report data in personnel software/database
• Basic knowledge of principles and procedures for personnel recruitment, selection, training, employment law, and personnel information systems
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology
• Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Coordinate new hire orientation and onboarding for Boston and New York staff, inclusive of conducting orientation, working with conference services to arrange conference space, processing I9s, taking new hire photos, and answering any follow-up questions from new hire employees
• Administer firm mentorship program for new hires across all US offices
• Coordinate staff departures, inclusive of conducting exit interviews and reporting out to HR team and department leadership
• Maintain employee personnel files by receiving and filing documents into appropriate repositories. Assists HR team with employee file requests
• Assist HR Director in logistical aspects of policy reviews and revisions, including editing, formatting, and firm best practices
• Coordinate with unemployment vendor regarding all staff inquiries and questionnaires
• Maintain employee relations case files and overall HR file systems to facilitate easy access and appropriate sharing of HR materials
• Compile and prepare workforce metrics and reports on a regular and ad hoc basis
• Support recruitment function by posting jobs to the firm’s website and external resources. Assist in project-based and regular updates to the talent acquisition and onboarding system
• Coordinate with managers and HRIS to confirm upcoming temporary terminations and extensions
• Assist managers and employees with day-to-day inquiries relating to time submissions, status change forms, employee records and personnel file inquiries
• In collaboration with HRBP and managers, provide support to department managers and employees with interpretation and communication of firm policies and procedures
• Provide administrative support to the HR Director, HR managers and other HR staff with a range of department projects, activities and process improvement initiatives
• Must maintain strict confidentiality of all internal and personnel affairs
• Able to prioritize and multitask for efficient and effective work production, including managing expectations of multiple stakeholders at all levels within, and outside, the HR team at one time
• Sharp attention to detail and the ability to handle multiple tasks simultaneously
• Able to interact effectively and professionally with all levels of firm personnel, including management
• Courteous, professional, flexible and able to work independently
• Able to follow through on assigned projects and activities
• Must possess the ability to work independently, as well as on a team, in a fast-paced environment
• Demonstrated exemplary service orientation
• Able to show initiative, be proactive and to learn and adapt to new systems
• Able to perform in a fast-paced environment and under stressful conditions in a thoughtful and courteous manner
• Able to work effectively in a virtual environment with multiple office locations and personnel across the globe
• Able to work effectively in a culturally and educationally diverse environment
• Process all Lawson entries for Las Vegas Care Centers to include entering in new hires, pay changes, status changes, separations, etc
• Heavy reporting in MS Excel to include turnover reports, peak transfer report, lawson reports, etc
• Track all AANs in AMS and ensure the signed AAN’s are received / processed within the required timeframe
• Assist with high volume recruiting to include posting jobs, reviewing applications, setting up interviews, extending offers, processing I-9 / WOTC and new hire orientation
• Assist with benefits, leave of absence procedures and ADA paperwork
• Process HR related letters, doctor notes / assist with attendance linking and posting internal job postings
• High School Diploma, GED, or equivalent experience
• Minimum 3 years HR / Recruiting experience is required
• Previous experience with Lawson System is preferred
• Must be extremely detail oriented and have excellent follow up skills
• Strong computer knowledge and practical experience with the Microsoft Office Suite
• Superior oral, written communication, and customer service skills
• Professional appearance and phone manner
• Providing top notch HR customer service
• Assists department in carrying out various human resources programs and procedures for all company employees
• Participates in benefits administration to include leave management, open enrollment, change reporting, and employee communications
• Participates in recruitment effort for exempt and nonexempt personnel by conducting background checks and preparing offer letters
• Conduct onboarding activities, including new hire orientation
• Maintains confidential, personnel and other HR records for all employees
• Assists in company training efforts
• Conducts off-boarding activities, including exit interviews
• Provides information related to unemployment claims to the appropriate parties
• Performs other related duties/projects as required and assigned
• 1 – 2 years of Human Resources experience
• Ability to work in a team environment with various levels of management and employees
• Ideal candidate will be a self-starter with a high level of attention to detail
• Solid experience with Microsoft Office is expected
• High School Degree or equivalent, related degree preferred
• Minimum 1 year administrative and or HR related experience
• Knowledge of administrative and clerical procedures and systems
• Ability to create and maintain simple spreadsheets
• Ability to present effectively and professionally to convey information both verbally and in writing
• Solid organizational skills. Ability to plan and prioritize projects, schedules and deadlines in order to meet all objectives
• Supports recruitment activities including job postings, resume searches, candidate screening and interviews. Job offers, process drug test, backgrounds, and new hire orientation
• Input all HR transactional data into the HRIS while ensuring data integrity and accuracy
• Perform calendar audits based on HR policies and procedures
• Maintains bulletin boards with current legal notices, company information, associate relations events, and other news related items
• Create and maintain files and records
• Perform administrative functions based on a strong understanding of HR policies and procedures with the ability to accurately communicate these policies to individuals at all levels with the organization
• Serves as a first point of contact for all associates inquiries and concerns
• Demonstrates a basic understanding of employment law and uses knowledge to address routine policy and practices issues
• Stay current with company policy changes and bring areas of frequent concern to management's attention
• Adheres to standard company and department procedures
• Day-to-day benefits administration including responding to associate inquires, updating carrier system, escalating associate issues and concerns
• Other duties and projects as assigned
• Excellent verbal and written skills and the ability to communicate effectively across all levels within the organization
• Excellent organizational and strong problem solving skills with strong attention to detail and accuracy
• Ability to manage multiple tasks and adjust quickly to changing priorities with minimal supervision
• Proficient with Microsoft Office and HRIS software
• Must possess a professional demeanor and attitude and a high level of confidentiality and sensitivity to proprietary information
• Basic understanding of HR principles
• Minimum 2 years HR experience required
• High School diploma required
• Bachelor's degree desired
• Excellent public speaking, verbal and written communication skills
• Intermediate to advanced PC skills, proficient in MS Office Suite including Excel
• Luxury retail Human Resources experience preferred
• Proficiency in ADP Payroll a plus
• Maintain and manage HR databases (to include Lawson) by processing paperwork and generating reports for analysis
• Assist in the maintenance of associate personnel files and filing system
• Administer and support policies and practices
• Ability to handle confidential associate information
• Superior oral communication, written communication, and customer service skills
• Strong computer knowledge and practical experience with the Microsoft Office Suite. Advanced Excel skills preferred. Working knowledge of Microsoft Outlook
• Good math and writing skills
• Experience with desktop publishing software
• Associate's Degree in Human Resources, Business Administration or equivalent
• Knowledge of Basic Employment Law and Employee Relations
• Experience with Paychex HRIS
• Maintain Club's personnel files and HR records/lists performing various administrative and clerical duties
• Creates employee announcements, memos, newsletter and other documents to assist with employee communication process
• Assists with the interview, selection and new hire on boarding and exit processes
• Assists with recognition/rewards, employee relations, safety and admin requirements of int'l recruiting/employment program
• Prior exp in HR dept within hospitality industry preferred
• Excellent admin and computer skills required. (Excel, Word, Outlook, Publisher, Power Point, Visio)
• Effective oral and written communication skills, excellent interpersonal skills, professional manner to maintain confidential inf
• High level of organization, detail orientation and quality work product
• Assist with recruiting and hiring compliance in accordance with FCC/EEO regulations
• Assist with conducting new hire orientation and exit interviews
• Complete paperwork related to hiring, termination and status and benefit change
• Submit new hire and termination paperwork, benefit changes to Business Department for timely processing
• Assist with FCC/EEO compliance reporting
• Assist with Leave administration
• Assist with reporting/responding to workers’ compensation and unemployment claims
• Pull, prepare and/or compile reports daily, weekly and monthly as needed or requested
• Coordinate and manage Station's Internship program
• Other duties as assigned by the Human Resources Manager
• Working knowledge of ADP Payforce and Oracle
• Bachelor of Arts/Sciences Degree (4-year) in Human Resources, Psychology, Business, or related
• At least 1 year of administrative support, Human Resources, or office experience
• General computer skills: Microsoft Office, Google Docs, and Apple applications
• Prior experience interviewing job candidates
• Sending offer letters and working with our employee procurement system
• Executing background checks
• Helping coordinate performance reviews including posting review communication documents and answering general questions
• Answering the HR information line and responding to all general HR questions
• General support to the CHRO, including but not limited to calendaring, answering phones, preparing correspondence and submitting expense reports and coordinating travel
• Conducting employment verifications
• At least 2 years of experience working as a HR generalist, preferably in a financial services/corporate industry
• Experience working with HRIS systems, preferably Workday, a plus
• Detailed oriented - experience where attention to detail was an intricate part of the position
• Proficient knowledge of Excel and other Microsoft Office products is required
• Experience in working with recruiting and handling offer letters
• Must be able to successfully work in a team environment as well as individually to reach a common goal
• Must execute complete confidentiality and have experience handling confidential information
• Must be a proactive, articulate, and diplomatic communicator
• Ability to identify issues and offer solutions to eliminate project bottlenecks. Must be able to consistently meet time deadlines
• Organized - experience prioritizing work projects
• Bachelor degree required preferably with Business Administration or HR emphasis
• Provide daily administrative support to the VP of Talent Acquisition and team, including but not limited to
• O Scheduling/ coordinate interviews
• 1 year of experience required within a creative industry: fashion, retail, industrial design, architecture, advertising/marketing, human resources
• Must be able to handle multiple priorities
• Must be flexible to adapt to changing business needs or special projects
• PC skills (MS Word, Excel). Knowledge of Applicant Tracking/HRIS systems a plus (ICims & Workday)
• Provide administrative support to the HR Director, HR Managers and other HR staff with a range of department projects, activities and process improvement initiatives
• Help develop, maintain and execute various recognition programs, including staff appreciation day, individual and team awards and milestone dinners
• Support compensation function including maintaining job descriptions, project responsibilities during year-end comp planning process, disseminating communications and training materials
• Ensure integrity and accuracy of benchmark-related data maintained within HR information systems and databases
• Conduct market analysis to gauge the performance of peer firms and organizations
• Coordinate logistical aspects of HR policy review, including development and maintenance of policy retention, review and retrieval processes. Conducts best practice research. May provide support for managers and employees with interpretation and communication of firm policies and procedures
• Consult with many different internal stakeholders to determine the effectiveness of firm-wide programs in an effort to retain top talent
• Assist in yearly budget process, monthly budget management and execute on deliverables while staying within budget
• Process invoices and trouble-shoot issues as appropriate with Accounts Payable
• Deliver administrative and logistical support for leave of absence processes
• Perform other duties as directed and assigned
• Able to work in a team environment and collaborate with others
• Bachelor's degree and 1 year Human Resources administrative experience
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint).Experience with Visio publisher and PeopleSoft a plus
• Strong proof-reading, editing and formatting skills
• Coordinate and maintain all administrative components of employment policies and procedures for employees, including annual document collection, report generation, and other duties as assigned
• Respond to employment verification requests as needed
• Bachelor's degree or equivalent preferred
• Strong initiative, self-driven and able to deliver results with minimal supervision
• Strong problem solving skills and demonstrated resourcefulness
• Ability to create edit/proofread documents spreadsheets and presentations utilizing Microsoft Word, Excel, and PowerPoint
• Strong, collaborative and organizational skill
• Commitment to be a flexible team player
• Provide telephone coverage for Senior Vice President and back-up coverage for department
• Prepare PowerPoint, Excel and Visio documents as needed
• Heavy interface with Viacom Media Networks HR and client populations at all levels
• Set up meetings, including all meeting logistics and handle travel arrangements if needed
• Perform various PeopleSoft (Oracle) Human Resource Employment Transactions: i.e. Hires, Promotions, Terminations
• Maintain all employee files – promotions and salary adjustments, status change, performance appraisals, new hire forms, etc
• Handle confidential and time sensitive documents on a regular basis
• T&E preparation and process invoices
• Prior HR experience and/or interest in pursuing a career in Human Resources is desired
• Experience in HR systems (PeopleSoft) is a plus
• Strong customer orientation and excellent phone demeanor
• Proficient in Microsoft Office (PowerPoint, Excel, Word), and knowledge of Visio is a plus
• HR training through an academic program
• Excellent written and communication skills
• Demonstrated knowledge of HR issues, good judgment and intuition
• Proficient in MS Office, Lotus Notes, Epicor and SAP
• Demonstrates initiative
• Front desk reception skills
• Some HR experience
• Proficiency with Microsoft Office products, particularly Excel, Word, and PowerPoint
• Assist the HR Team with administrative support as required and directed by the HR Manager
• Data entry of weekly payroll through the EZLabour program and conduct associated tasks
• Assist in the coordination of company social events, ie. Picnics, Christmas Parties, BBQ’s, etc
• Maintain strict confidentiality of all information obtained within the HR Department
• Maintain a professional customer service oriented manner within the company and support the corporate image as per the HR departmental objectives and company policies
• Maintain employee records (personnel files)
• Manage employee uniform program
• Coordinate KOI’s/POR’s and KPI’s
• Coordinate and structure Employee Meeting Presentations
• Comply with all Polybrite Health and Safety policies and procedures
• Comply with all Polybrite ISO/TS16949 policies and procedures
• Comply with all Polybrite ISO14001 policies and procedures
• Perform any other reasonable request by management
• Post-secondary education in a related area
• CHRP/CHRL designation or working toward certification, preferred
• Minimum 1 year manufacturing experience, preferably in automotive
• Computer proficiency in Excel, Word, PowerPoint, Lotus Notes, PeopleSoft. Knowledge of ADP Payroll an asset
• Must be fluent in English, both written and verbal
• Ability to maintan a professional demeanor under pressure
• Ability to work independently in a fast paced team environment with minimum supervision
• Must possess excellent communication and interpersonal skills
• Must be able to maintain confidentiality and integrity at all times
• Provide administrative support for the Chief Administrative Officer and the Human Resources - Talent Acquisition department
• Support recruiting efforts through positing positions, fielding phone calls, scheduling interviews, escorting candidates, coordinating travel, notifying security and reserving conference rooms. May also perform initial resume and candidate screening
• Coordinate the Contract Approval Process for the HR department
• Prepare Purchase Orders
• Code all invoices for the HR department and facilitate through Accounts Payable system in Oracle
• Plan Executive breakfasts – reserve speakers, invite employees, schedule conference rooms and order food etc
• Manage and maintain schedules and calendars, prepare documents and binders
• Provide support for daily Recruiting Operations functions. Functions supported include the job requisition process, background check process, and temporary / contingent worker process and other duties as assigned
• Assist and support Employee Receptions, Events and Recruiting & Diversity Programs
• Photocopy, fax, collate, prepare for mailing, and distribute documents and other attachments
• Track and report HR department absences and travel
• BA/BS degree in related field preferred or equivalent combination of internship and/or work experience
• 1+ years of experience in an HR department or equivalent combination of relevant work and internship experience
• Previous experience supporting high volume phone lines and administrative responsibilities
• Previous experience within a Radio and/or Media environment and corporate HR department is a plus
• Demonstrated ability to handle multiple projects simultaneously with strong focus on attention to detail
• Demonstrated ability to interact with high profile contacts and management in a professional manner while maintaining strict confidentiality
• Strong verbal and written communication skills; keen customer service orientation
• Ability to project a professional image over the phone and in person
• Commitment to “internal client” and customer service principles
• Excellent time management skills, with the ability to prioritize and multi-task, and work under shifting deadlines in a fast paced environment
• Applicant tracking system experience preferred (iCIMS, ADP, Taleo, BrassRing etc.)
• To provide full spectrum administrative support to Human Resources Shared Service Centre (HR SSC). i.e. filing, reporting, letters preparation, payslip distribution, invoice checking, etc
• Assist to front-line recruitment, including job advertisements posting & CVs screening
• Assist to develop and implement HR policies and procedures
• Create personal file, input & update personnel information
• Administer various C&B programs on enrolment, communications and termination i.e. staff discount program, medical insurance, MPF / Pension enrolment, etc
• Assist to organize company functions such as annual dinner or staff activities
• To support ad-hoc assignments
• Provide administrative support to the VP of HR, & Generalists for new hire paperwork and onboarding plans
• Manage the temporary employee process (ESR approvals, background checks and ESR report)
• Manage reports and processes (e.g., term reports, new hire report, I9 reports)
• Support HR programs (e.g., talent reviews, performance reviews, events, philanthropy)
• Manage the new hire process for candidates, including paperwork and facilitation of new hire orientation
• Provide back up support to Receptionist on Executive floor
• Assist Human Resources Team with special projects as assigned
• Providing the highest level of guest service to our internal and external guests
• Ensures timely and accurate People Soft data entry including new hires, rehires, terminations and transfers
• Maintains personnel files, ensures compliance with I-9 documentation and requirements, E-Verify and records retention
• Answer basic HR questions and help communicate policies and benefits to new and returning employees
• Monitors reports and ensures corporate compliance with processes including Timely Terms, Visa Expiration, Zero Hours, etc
• Works closely with benefits, HR technology, corporate recruiting, and payroll departments to assist and resolve simple issues in these areas
• Communicates with other departments, employees, and applicants to provide information and assistance regarding recruitment, transfers, and personnel records
• Provides guidance and support to supervisors/managers in the on and off boarding process
• Ensures accurate completion of new hire paperwork for all new employees/transfers
• May coordinate New Employee Orientation and/or facilitate New Employee Orientation as needed
• Provides support for projects and initiatives including job fairs, employee engagement survey, performance management process, Epic Service events, end of season event and employee/dependent ski pass processing, etc
• May assist with benefits processing, Worker’s Compensation, health and safety, and/or unemployment claims
• Partners with various levels of management to understand business objectives and identify corresponding human resource needs; implements strategies to support various business objectives and improve programs to support employee retention
• Partners with operations to identify and understand workforce needs; may be responsible for recruiting union hourly employees and for assisting with recruitment for exempt and non-exempt positions
• Provides policy interpretation and ensures accurate and consistent application of all company policies and procedures, and related local, state and federal laws, and applicable collective bargaining agreement(s)
• Receives and responds to employment-related claims from various government or public agencies; recommends settlement or defense based on actual investigation of facts
• Must have strong computer skills using Microsoft Office products including Excel
• Pay rate is $17/hr.-20/hr. This is a contract to hire opportunity that will convert at $45,000-$47,000. The duration of the contract to hire is approx. 4 months before conversion
• The position is 8am-5pm or 9am-6pm Monday thru Friday and will start as soon as possible. The role does require a criminal background check and a drug screen if you are chosen for the role
• Customer Service: Assisting employees with questions or providing assistance to employees regarding HR related concerns
• Administer Attendance program and system updates
• Wage and Hour tracking and communication to departments
• Assisting with HR projects as assigned and other Asst duties in Hiring, Training, Leaves, Payroll, Benefits, etc
• Verbal and Written fluency in Spanish, Portuguese or Canadian French
• Thrives in a fast-paced environment
• Working knowledge of Microsoft office (Word, Excel, PowerPoint, Outlook)
• Ability to maintain the integrity of HR by adhering to strict confidentiality and
• Uses excellent communication and customer services skills to provide
• Excellent communication (written and verbal) skills in English
• Good analytical skills to be able to resolve payment/compensation queries
• Some basic knowledge of HR practices in the UK
• Ability to work in a fast paced environment where multi-tasking and effective time management is essential
• Resourcefulness in obtain information regarding employment law, benefits and payments practices (as needs arise)
• Calm attitude and professionalism
• Minimum Bachelor's degree or its equivalent
• Junior experience working in Human Resources department
• Business level English + other European language is an advantage
• Knowledge of employment law and practices in other countries in Europe and Asia is a plus
• Prior exposure to payroll and/or benefits administration
• Knowledge of employment law and HR practices in the UK
• Familiarity with Human Resources field, including general knowledge of employment policies and practices in large institutions
• Ability to manage project initiatives with targeted outcome, produce quality work and possess problem solving skills
• Ability to communicate regularly with supervisor about department issues
• Ability to demonstrates flexible and efficient time management and ability to prioritize workload
• Ability to meet department productivity standards
• A current Resume/CV
• Greet in a friendly manner everyone entering the HR office
• Answer all phone calls made to the HR front desk
• Assist applicants with on-line job applications and hire information
• Communicate policy/procedures to other employees
• Issue parking stickers and log onto spreadsheet
• Distribute U. S. mail coming into HR
• Scan and file employee documents
• Degree preferred (BA)
• Minimum of 4 years experience in the administrative field
• Previous administrative experience required; A/E industry experience desirable
• Some human resource experience preferred
• Proficient in the use Microsoft Word, Excel, Project and PowerPoint
• Ability to perform diversified clerical functions
• Ability to successfully manage multiple, conflicting priorities
• Strong organizational skills; able to manage priorities and workflow
• Schedule telephone and on-site interviews for all levels of internal and external candidates, coordinate travel, and make arrangements for conference rooms
• Ensure a positive experience for candidates and managers by anticipating needs, answering questions and resolving scheduling conflicts, providing interview packets, and sending follow-up communications
• Assist with administration of assessments and distribution of results
• Update the ATS (applicant tracking system) to ensure interview times, dates and outcomes are recorded accurately for reporting purposes
• Process interview expense reports and submit to Accounts Payable
• Send disposition emails and alert recruiting team of any questions or problems
• Assist Staffing Coordinators with new hire processing
• Assist with reporting and/or special projects as needed
• Minimum of one year experience in a customer facing role: customer service, office administration, call center, sales, or related area is required
• Computer savvy with proficiency in using common email programs, Word, Excel, and PowerPoint is required
• Exposure to applicant tracking systems is helpful
• Must be detail-oriented with the ability to stay organized, multi-task, and prioritize in a high volume environment
• Must have the ability to collaborate and work as a team player
• A sense of urgency with the ability to accept coaching and take responsibility for actions is required
• Must be authorized to work in the US
• Provides support for associates in the HR department such as greeting visitors and other receptionist-related duties
• Handles incoming and outgoing phone calls and visitors for the department and responds to questions and collaborates with HR COE
• Assists in coordinating the new hire weekly and monthly orientation
• Responsible for new hire I-9 paperwork and e-verify
• Provides support in coordinating various training courses, meeting agendas, scheduling, and note taking
• Supports employee engagement activities such as Spirit Committee and special events
• Drafts and types correspondence and/or presentations
• Monitors various email boxes and takes appropriate action as required
• Interacts frequently with inter-departmental associates and management
• Back up support to the HR Coordinator with duties including but not limited to random drug testing process, orientation, onboarding new associates, etc
• Partner with COE HRIS to provide Workday support to the HR team and associates
• Run Monthly HR Dashboards and reports from Workday and other systems
• Performs general administrative tasks such as handling the mail, order office supplies, arrange meeting rooms, organization of supply room & HR suite, and filing
• Maintains confidentiality of all HR information
• Other HR related and non-HR duties as assigned
• Two years’ experience in Human Resources in an administrative role strongly preferred
• Adept at handling sensitive and confidential situations
• Knowledge of employment/labor law strongly preferred
• Ability to handle fast paced environment and adapt to changing priorities
• Ability to communicate effectively both verbally and in writing
• Strong interpersonal skills and strong internal customer service skills
• Ability to represent a positive and professional image
• Ability to present and/or facilitate benefits meetings, new hire orientations, etc
• Proficiency in Microsoft Word, Excel, Power Point and Outlook required. Knowledge of Workday and Kronos a plus
• Manage HR/Payroll electronic file room. Including creating and maintaining up to date and accurate employee files. Specifically, scanning and indexing all Personnel Detail Forms, new hire, rehire, and termination paperwork each pay period in addition to benefit and leave of absence forms
• Manage background check process through third party vendor including data entry, auditing and communication with hiring managers regarding results
• Distribute incoming HR mail
• Run reports using Ultipro (HRIS) including EEO data, and various employee data needed for RFP responses
• Create and distribute all new hire materials and employment termination materials for all U.S. Offices
• Order and maintain office supplies for HR department
• Assist payroll department in completing incoming verification of employment (VOE) requests
• Assist payroll department in distributing pay period and other mailings
• Assist Payroll Manager with creating Form W2C and other adhoc assignments
• Process HR associated legal fees through Counsellink software
• Deposit benefit premium checks from employees on Leave of Absence
• Routine administrative support and additional duties as assigned
• Assist HRIS team with updating HR SharePoint pages
• 1 - 2 years minimum HR and general administration experience
• MS Office proficient
• Experience with electronic file rooms preferred (Archive System FileBridge Digital experience is a bonus)
• Experience using Ultimate Software’s HRIS software Ultipro preferred
• Familiarity and experience with SharePoint a bonus
• Opens and routes all incoming mail on a daily basis. Responds appropriately to requests for applications and reference checks
• Assists with ordering and purchasing as necessary
• Minimum of 1 year experience in administrative or office position, including experience with human resoruces procedures, use and operation of standard office equipment
• Processes personnel actions in PeopleSoft, ICIMS, or other software applications and prepares required documentation
• May process employment verifications for loans and unemployment claims
• 1-3 years of related administrative experience is required
• Must have experience with PeopleSoft
• Human resources administration experience is preferred
• Processing transactions within PeopleSoft utilizing case studies, desktop procedures and other tools
• Answering a broad range of questions related to the Onboarding process
• Partner with Staffing and Recruiting, Enterprise Security Shared Services, HR Business Partners and Management to successfully onboard candidates in a timely fashion
• Processing new hires, re-hires, career initiated transfers, and college interns
• Communicating Onboarding requirements to new-hires and/or transferring
• High school diploma or equivalent required and 4 years of additional education and/or experience
• Must be able to abide by the assigned work schedule and work a variety of shifts to support business needs
• Previous Human Resource experience
• Previous experience interacting with customers in a call center/ service center environment a plus
• Strong customer service, problem solving, and technology skills
• Experience using telephony systems and case management systems
• Experience utilizing PeopleSoft (working knowledge)
• Experience with Taleo applicant tracking system
• Experience with Onboarding and/or Staffing and Recruiting
• Knowledge of Human Resource practices, specifically as it relates to Onboarding, Pre-Employment Investigations and/or Staffing and Recruiting
• Ability to solve problems by utilizing training, knowledge, tools and analytical skills
• Demonstrate the ability to translate complex information into a logical, concise presentation
• Strong attention to detail. Goal oriented and driven to prevent errors and solve problems
• Able to grasp complex information quickly and probe effectively where additional information is required
• Demonstrate excellence in organizational and time management skills
• Ability to interact with a variety of customers, partners, vendors, management and employees
• Confident phone presence and exceptional customer service skills are a must
• Ability to work in a high pressure environment with minimal supervision
• Accurate and complete documentation skills utilizing case management systems and Microsoft products
• Provide general administrative support for the HR and Finance departments including reporting, correspondence, presentations, calendaring, travel planning, and expense management
• Serve as the Division’s Workday Champion ensuring data integrity and accuracy and timely reporting
• Manage development of compensation recommendations, offer letters, communications, as well as processing all associate change actions
• Partner with HR team to design, develop and administer manager and associate newsletters and communications
• Manage the Healthcare HR SharePoint site and distribution lists
• Work closely with Talent Acquisition and HR on new hire set up and onboarding processes
• Produce HR quarterly dashboard and other reports
• Support annual Talent Planning process by collecting data and updating/ creating presentations
• Support annual performance appraisal and individual development plan collection, tracking and reporting
• Maintain business unit compensation plans and assist with associate communications based on annual bonus cycle
• Act as liaison to internal customers responding to first-line inquiring regarding personnel matters and HR policies
• Coordinate special projects as assigned
• 2+ years of post high school experience in an Administrative, Human Resources or related role
• Intermediate proficiency in Microsoft PowerPoint, Excel, Word, and Outlook
• Bachelor’s degree in Human Resources, Industrial Relations, or Business
• HR experience in a corporate environment
• Proficiency at an advanced level in MS Word, Excel, PowerPoint, Outlook, Workday, SharePoint and the internet
• Strong attention to detail, organizational, and analysis skills
• Ability to professionally handle highly confidential and sensitive information
• Ability to anticipate need and use sound judgment, resourcefulness and tact in handling confidential matters
• Demonstrated initiative, with the ability to work independently and manage multiple priorities in a fast paced, results environment
• Ability to quickly learn technical and business vocabulary as well as a detailed knowledge of organizational operations, procedures and staff
• Critical thinking, analytical, and problem solving skills
• Monitor e-mail communications for contingent labor program
• Audit contingent labor Requisitions, tenure, status, and time card entries
• Collaborate with program team on actions/activities regarding contingent labor program
• Collect, sort, prepare and scan employee documents; label and enter documents into the computer system; prepare files and forward documents for recycling and/or shredding
• Provide post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality
• Ensure documents are archived and properly located. Skills and Other Requirements
• Ability to multi-task in a fast paced environment, excellent customer service skills
• Serving as point person for regional new hire on-boarding including background checks, processing new hire paperwork, e-verify and scheduling new hire orientation. Ensuring compliance in candidate and new hire tracking
• Coordinating training programs, including logistics with locations and instructors, catering, class room signs, sign in sheets, orders of supplies and ensuring appropriate materials for training in conjunction with the national learning and development team
• Assisting with campus and experienced hire recruiting efforts including scheduling of interviews, drafting offer letters and maintaining recruiting collateral supplies
• Arranging in-house meetings and conference calls, booking conference rooms, coordinating attendees, coordinating all logistics, and arranging meal service
• Maintaining regional electronic employee files
• Assisting in planning and coordination of office social and community outreach events
• Developing easy to understand and creative internal communications and reports using word, excel, powerpoint, HRIS and other internal systems
• Creating weekly and customized HR-related reports for management
• Acting as regional point of contact for employment verifications
• Processing invoices, and preparing check requests and expense reports
• Assisting with Outlook calendars, contacts and mailing lists
• Completing employment verifications throughout the region
• Making travel arrangements and creating travel packets for team members and candidates when necessary
• Collecting, routing, and opening incoming mail as appropriate
• Supporting the team with operational tasks such as Fed-ex, tech support, supplies, and office issues
• Partnering with other administrative assistants to ensure needs of the office are met and distributed across available support
• Providing additional administrative and receptionist support to the office as needed
• 1 - 3 years of HR/recruitment/training administrative support experience
• Bachelor’s degree in business, liberal arts, or human resources is preferred. High School Diploma or G.E.D is required
• Previous experience in a professional services firm preferred
• Intermediate to advanced level skills using MS Word, MS Excel and Outlook; experience with applicant tracking systems, HRIS and SharePoint strongly preferred. Ability to learn new systems is key
• Demonstrated ability to manage multiple tasks simultaneously and problem solve on the fly
• Professional demeanor and appearance necessary at all times
• Demonstrated customer focus
• Ability to work in a fast-paced environment with a high level of enthusiasm
• Demonstrated team player with a positive attitude
• Must be able to work with all levels of employees in a collaborative and collegial manner
• This position requires the flexibility to be in the office before training begins (often by 7:30AM) and often requires overtime at the end of the work day. 30-50%+ of the year requires flexibility in schedule either in the morning or after 5PM and sometimes both
• Good sense of humor a must!
• Must be highly organized, detail oriented, and possess the ability to handle sensitive and confidential information
• Human resources experience strongly preferred with skills in HR coordination and administration
• 5+ years office administration experience with demonstrated organization skills and administrative competencies
• Highly effective team player with strong interpersonal and administrative technical skills
• Capable of organizing and prioritizing heavy workloads with accuracy and minimal supervision, meeting critical deadlines
• Ability to manage conflicting priorities and exhibit flexibility when work assignments or priorities change, and a willingness to support the overall effectiveness of the HR function
• Must have the ability to maintain composure under pressure
• Must be able to work a flexible schedule, including overtime, when required
• Must have a strong sense of customer focus
• Demonstrated expert level of proficiency in PC applications and operating systems, Microsoft office products, (Outlook, Word, PowerPoint, Excel,); high level of PeopleSoft and SAP knowledge preferred
• Performing a detailed review of records and other documentation, preparing summaries of information in preparation for further analysis and processing
• Providing information to individuals in completing their employment applications or related forms
• Requesting employment history information from previous employers; and
• Using computers and software programs to extract, revise or sort HR information from files, records, or databases
• Proofreading recruitment documents
• Provide all general support of HR functions at the unit level
• The Human Resources Assistant will utilize solid business acumen to assertively partner with the management team regarding HR, Staffing, ER, policies/procedures, compliance and general management topics
• The Human Resources Assistant will also ensure that all employees working are being treated fairly and correctly under the guidelines that have been set and that all employees have been trained properly according to corporate guideline
• A minimum of 2 years experience in a Human Resource Generalist role required
• Human Resource experience with specific employment and recruiting background is considerted an asset
• Candidate must be willing to be hands on with staff and operations and be willing to work regular event-based hours that include evenings and weekends
• Responsible for performing a wide variety of general Human Resources functions
• Assist with recruiting support functions
• Appropriately research answers to questions received via phone or email, and responding in a timely manner
• Understand and execute pre-hire compliance related steps to determine hiring criteria for background checks, credit checks and drug screening tracking
• Initiate and monitor the onboarding process
• Review and process new hire paperwork for accuracy and completeness while ensuring we are compliant with our I-9, E-Verify and W-4 requirements
• Prepare and maintain applicant and employee files ensuring employment paperwork is filed accurately and timely
• Enter background and drug testing information into various systems as assigned
• Both positions will be full time, Monday-Friday, 8am-5pm
• Minimum six months clerical or administrative experience required preferably in human resources
• Completion of some college credits
• 2+ years of related job experience
• Knowledge of recruitment and employment laws
• Proficient in Microsoft products, as well as other related HR information systems
• Exceptional interpersonal, customer service, teamwork and problem-solving skills
• Serve as the point of contact for Team Member issues, advising the Human Resources Director as appropriate
• Assist in determining training requirements and support training initiatives
• Assist in the organization of Team Member social events
• Previous experience in customer service
• Proficiency, at an intermediate level, with computers and computer programs, including Microsoft programs
• Tertiary qualifications, or other collegiate-level degree, in Training or Human Resources, preferred
• Provides administrative support to the HR Team
• Provides administrative support for all facets of the recruiting and staffing process
• Acts as a liaison with Payroll, initiating and processing change of status forms. May handle payroll processes in some non-domestic locations
• Works to improve HR processes
• Performs employment verifications and background checks
• Ability to appropriately manage confidential information
• Solid knowledge of MS Office (Outlook, Word, Excel, Powerpoint)
• Ability to learn and apply database management and/or HRIS user environment
• Ability to work effectively in a team-based environment
• Ability to multi-task effectively, while ensuring quality results and timeliness
• Basic understanding of HR function
• 2 years experience in an Administrative Assistant role required
• Experience may be substituted with a four-year degree and a demonstrated interest in HR
• 2 years previous recruitment experience
• Familiarity with EEOC and ADAA regulations
• Provide support to staff training and development programs including induction and management training when required
• Maintain and update training materials in line with the latest operations development and employee training records
• Take an active role to support New Staff Orientation Program by managing the logistics and delivering sessions
• Manage the administrative and logistics activities with internal or external parties to ensure a smooth delivery of training events
• Support Training Needs Analysis and suggest training solutions to bridge the training gaps identified
• Handle different tasks simultaneously, be detail-minded, and experienced in project management
• Represent L&D to discuss and liaise with external vendors (if appropriate)
• Participate in ad hoc HR projects as required
• Diploma/Degree holder
• 1-3 years’ relevant experience, preferably in multinational company and/or HR and learning and development function
• Attentive to details, highly organized and be able to meet deadlines
• Good communications, problem solving and project management skills
• Experienced in training & development is an advantage
• Proficient in MS office
• Good command of spoken and written English and Chinese
• Assist as a liaison to System One field offices to monitor and respond to background check investigations and drug screening with third party vendors
• Assist with background check and drug screening programs with field offices and third party vendors
• Create and coordinate delivery of necessary compliance letters/packets related to background checks and drug screens
• Assist with the maintenance, compliance, training and auditing of the Form I-9 for all employees
• Respond and direct email inquiries regarding all subjects related to Human Resources
• Prepares and maintains all personnel records
• Data entry as needed into ADP Enterprise HR V5
• Attend weekly internal departmental staff meetings and weekly one-on-one meeting with supervisor
• Coordinate and attend meetings on a various subjects related to Human Resources and Benefits
• Prepares files and boxes (indexing according to established procedure) to ship to off-site storage facility for retention
• Respond to requests for verification of employment
• Generate additional correspondence as required
• Assists with monitoring the HR/Benefits fax server on a daily basis
• Gather documents for subpoena responses on an as needed basis
• Participates in audits of HR processes on an as needed basis
• Coordinate staff for major events, utilizing ABI
• Assist managers with updating open position and applicant flow
• Conduct New Hire Orientation, including required new hire paperwork and I-9 compliance
• Processes all employee new hire and employee changes and terminations with GBS/HCMS
• Communicate and consult with Senior Human Resources Manager regarding worker’s compensation, FMLA, STD leaves, employee concerns and investigations
• Act as an overall member of the office administrative team to include answering phones, ordering supplies and other duties as assigned by General Manager or Senior HR Manager
• High School Diploma, preferably 2-year or 4-year degree
• 2 years HR/Payroll experience, preferably in a high volume environment
• Excellent communication, interpersonal and organizational skills. Pays specific attention to detail. Proficient in Excel and Word
• Must be able to work a varied schedule that includes nights, weekends and holidays
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply
• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
• If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system. Federal law requires the use of E-VERIFY to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies as a condition of continued employment
• Must possess and maintain a valid driver's license as a condition of employment
• Update database of open positions, assist applicants with post offer (pre-hire) paperwork
• Conduct New Hire Orientation, including required new hire paperwork
• Assist employees with unemployment claims and concerns during periods of layoff
• Compute wages and deductions, as needed
• Communicate with third-party administrator for worker’s compensation, FMLA, and STD leaves
• English/Spanish Bi-lingual a plus
• Bachelor's degree or currently enrolled in a four-year college
• 1+ year of administrative experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Must be a team player with exceptional organizational and communications skills
• Strong work ethic with impeccable attention to detail
• Provide support for recruiting efforts
• Perform on-boarding duties
• Provide assistance with various projects as needed
• Coordinates Field compliance with Federal, State, Local laws and ordinance-related postings, trainings and updates
• Coordinates preparation and transmission of field communications on behalf of the Retail HR Department
• Prepares routine and advanced correspondence including letters, memoranda, reports and labels
• Maintains all departmental calendars and schedules
• Provides service and support by responding to questions and properly routing information requests from the Field and external entities via phone, email or in-person
• Drafts and distributes routine HR reports to business partners such as Open Position, Partner Shop Rosters, Headcount and Regional Wage Rosters
• Assists with completion of special projects in support of organizational and departmental objectives
• Coordinates updates of Retail Human Resources pages and documents on Maxlink, including New Hire Packets, training and reference materials, etc
• Provides general administrative/clerical assistance to the department, including supply order placement
• Identifies opportunities to create efficiencies and add value to the Retail HR team
• Coordinates off-site file storage process with storage vendor
• Performs ad hoc duties as assigned or requested
• 1-2 years’ experience in an administrative role; Human Resources experience preferred
• Strong attention to detail and ability to multi-task in a fast-paced environment
• Strong sense of integrity, confidentiality, diplomacy, and professionalism required
• Excellent problem solving and analytical skills required
• Process LOA transactions to expert-level resolution utilizing case studies and desktop procedures
• Answer questions related to leave cases and procedures
• Provide effective case maintenance and management through resolution
• Support sectors with the interpretation of LOA policies
• Lead coordination with third party LOA vendors to resolve customer questions or issues
• Ensure accurate, timely, and consistent service is being provided in accordance with service level agreements
• Answer customer requests (primarily over the phone) by accessing information in multiple systems on the computer
• Resolve customer problems by researching issues and taking additional steps as required. Route/refer cases for advanced support as necessary
• Research, take appropriate actions and document customer issues in the case management system
• Process transactions, collect required information or back up documentation from customer, probe for additional information if unclear, performing data entry, mail/email requested documents, etc
• Perform back-office transaction processing (non-phone work) in support of HR functions; transactions include reconciliation, data entry, mailing, filing, answering correspondence, and sorting and routing incoming mail
• High school diploma with at least 4 years experience with benefits and/or HR administration
• Prior experience interacting with customers in a service center environment
• Proven customer service, problem solving and technology skills
• PHR, SPHR certification or equivalent
• Experience in LOA case management
• Ability to abide by the assigned work schedule and work a variety of shifts to support business needs
• Ability to collaborate in a team environment
• Ability to prioritize and adjust tasks to accomplish effective case administration
• 2-3 years of proven recruiting work experience
• Strong human resource metrics and statistical skills
• Proven workforce planning and recruitment skills
• Understanding and knowledge of HR and Employment Benefits procedures
• Computer literacy and working knowledge of MS Office Software Package
• Proven understanding of City, State and Federal Law
• Degree focused in Human Resources
• Human resources certifications
• Some travel may be required. The travel may include visits to FSIS District or Program Offices and FSIS Headquarters Offices
• May be subject to satisfactory completion of one year probationary or trial period
• If you are selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation. False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service
• One year experience in a clerical/administrative function preferred
• High School diploma or equivalent; some college coursework preferred
• HR certification or in process of completing preferred
• Requires literacy in MS Office suite (Word, Excel, Outlook, PowerPoint, etc.)
• Familiarity with automated office equipment including computers, calculators, copiers, fax machines, etc
• Previous HR experience a plus
• Must possess good communication and writing skills, and good computer skills
• Ability to prioritize multiple responsibilities and projects
• Works as a collaborative team member in and with diverse groups
• Requires strong written and verbal communication skills
• Requires strong organizational and time management skills
• Requires ability to deal appropriately with confidential information
• Must be able to work independently under minimal supervision
• Must follow standard safety policies and procedures
• Responsible for administering the Reasonable Accommodation Review (RAR) process, including but not limited to, creating and maintaining all RAR documentation and providing Legal documentation as required
• Coordinate corrective action appeals process, maintain tracking and process corrective action documents
• Responsible for the administration of the unemployment process; attend hearings as necessary
• Coordinate the relocation and approval program by working with management, the employee and the vendor; track and monitor relocation payments in accordance with established procedures
• Administer Commercial Driver’s License (CDL) and physical renewals ensuring minimum requirements are met according to Federal Motor Carrier Safety Administration (FMCSA) regulations; coordinate driver disqualification/ requalification process with various departments in accordance with established procedures
• Process terminations and final check requests ensuring compliance with state and federal regulations
• Process documentation and prepare reports relating to HR activities; perform customer service function by answering employee requests and questions
• Administer company’s pre-employment drug screening records retention and notification process
• Responsible for processing employment verifications ensuring compliance with legal and internal procedures
• Process employee separation files and information to ensure final pay is handled in accordance with applicable legal requirements and that key documents are imaged; responsible for timely imaging of all required employee documents
• Coordinate new hire orientation and conduct tours for general office
• Comply with all applicable laws/regulations, as well as company policies/procedures
• High school diploma or equivalent plus two (2) years of general office experience; depending on the area supported, additional knowledge, skills, abilities and experience may be required
• Demonstrated ability to handle confidential and privileged information
• Ability to apply policies and procedures for compliance and regulatory purposes
• Good interpersonal and problem solving skills
• Ability to provide a high level of customer service to a diverse group of employees and external customers
• Ability to work independently or with a team, handle multiple assignments and prioritize workflow with attention to detail and time-sensitive information
• Experience with a HRIS software, preferred
• Knowledge of D.O.T. regulations regarding drug and alcohol testing helpful
• Ensures implementation of HR strategies focusing on achievement of the following results
• Ensures Implementation of HR services focusing on achievement of the following results
• Ensures support to UN-related surveys/HR services focusing on achievement of the following results
• Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results
• Ensures implementation of HR strategies and activities focusing on achievement of the following results
• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies; effective implementation of the internal control framework
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management
• Coordinate for regular update of HRIS in ATLAS as well as local database and providing regular reports
• Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies
• Maintain and update the records for HR Cost Recovery for provision of HR services to Projects as well as other UN Agencies
• .Ensures Implementation of HR services focusing on achievement of the following results
• Providing full support in recruitment process including job posting, CV screening, interview arrangements, documents preparation, and note taking
• Collection of background information/ documents for submissions to the compliance review panel (CRP)
• Creation/update of positions in Atlas, performing the functions of Position Administrator and Absence Processor in Atlas. Preparation of contracts (FTAs, SCs)
• Leave administration for CO in both Atlas and Intranet
• Provision of overall logistic support to daily HR management, including correspondences drafting, meeting arrangement, backup system updating, etc
• Providing support in implementation of staff wellbeing initiatives
• Management of internship programme
• Maintenance of the CO staffing table
• Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies
• Collection of information for comprehensive and interim local salary survey, participation in the work of hardship and place-to-place surveys
• Provision of overall HR services to UN agencies
• Support to the organization and management of UN Language Proficiency Exam
• Participation in the trainings for the operations/projects staff on HR
• Support to the organization of new staff orientation
• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Gathering and disseminating information
• Gathers and disseminates information on best practice in accountability and results-based management systems
• Five years of relevant HR and/or administrative experience is required at the national or international level
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems
• Act as primary contact for plan participants and newly eligible employees for a defined population
• Administer employee benefits programs including enrollments, membership changes and terminations in accordance with company, provider, state and federal requirements
• Follows developed procedures to ensure that benefit enrollments, changes, and terminations are processed timely and accurately with carriers, payroll coordinators and COBRA administrator
• Maintain all employee benefits records in a complete and accurate manner, in compliance with laws and regulations and confidentiality requirements
• Maintains new hire and term files in WebExtender, scans all paperwork and keeps files up to date with name change, benefit changes, company changes ETC…
• Provides front desk assistance as well as orders Company gifts and flowers as needed
• Supports recruiting function by scheduling candidate interviews and conducting reference checks as needed
• Acts as subject matter expert for iCIMS Applicant Tracking System and administers all changes and updates to operational data within system
• Two year degree in Human Resources, Organization Development, Business or equivalent relevant experience
• 1+ years of progressively responsible experience in a corporate organization
• Ability to work effectively in a team environment, manage several projects simultaneously and set priorities
• Excellent communication, organizational and customer service skills
• Proficiency in Microsoft office applications
• Superior organizational and time management skills with strong attention to detail
• 2-4 years of office experience
• Proven interest in Human Resources
• Nonprofit work experience
• 2-3 years office experience including applicable computer training preferred
• Must have an unwavering ability to maintain strict confidentiality concerning Human Resources matters
• Must be able to work in a busy office environment, handling frequent interruptions, getting up and down frequently and walking around more than half of the day
• Must be a quick learner and be able to prioritize and handle multiple tasks simultaneously
• Must be highly organized and complete all tasks in a timely, efficient manner
• Must be extremely detail-oriented and accurate in all work
• Must work independently, take initiative and be responsible and self-motivated
• Must communicate clearly visually and orally and be fluent in speaking, writing and reading English
• Must be able to perform general office duties, including being able to file accurately, and use basic office equipment such as telephone, computer, copier, fax, etc
• Must be able to work on a computer for long periods of time, up to 8 hours a day
• Must lift and carry up to 25 pounds
• Assist with hiring seasonal staff and keeping accurate records of hiring statistics in order to keep department managers informed of staffing levels
• Assist in seasonal application tracking and reference posting utilizing Cool Works Staffing Center
• Input all new hires into Ascentis Employee Manager and ensure accuracy and thoroughness in database, including all subsequent updates and changes
• Organize and send work agreements and new hire paperwork to seasonal staff and organize and facilitate returned new hire paperwork by updating files and Acsentis Employee Manager
• Prepare incoming packets and files for new staff. Facilitate new hire paperwork when new staff arrive including proper handling of I-9s and all required identification
• Communicate changes and cancellations to HR staff and appropriate department manager and/or supervisor
• Maintain accurate and current files including applicant data and personnel files
• Screen and assist visitors to the Human Resources Office
• Screen all incoming phone calls. Assist callers with queries. Follow up by researching and sending any appropriate information
• Respond appropriately to incoming mail; prepare outgoing mail and correspondence, including e-mail and faxes
• Compose and type correspondence, memos and documents as needed. Send sorry letters to applicants
• Check HR office e-mail account and voicemail multiple times daily and respond as necessary to inquiries
• Assist staff with pay advances, and any and all inquiries, questions, problems or concerns
• Sort and prepare paychecks and assist in other payroll related duties as requested
• Assist in responding to inquiries of government, regulatory or community agencies including employment verifications, unemployment insurance claims and background checks
• Uphold the YMCA of the Rockies Mission, policies and programs
• Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith in all functions
• Promote a cooperative, positive and problem-solving atmosphere at all times
• Ability to work cooperatively with others in a diverse environment
• Must meet acceptable criminal background check standards
• Possess excellent customer service skills; for example, friendly, personable, helpful, patient, and professional
• Receiving and accurately entering into appropriate personnel data base, in a timely fashion, requests for a variety of actions affecting TSA employees, such as: entry on duty, promotion, transfer, retirement, and separation
• Submitting Requests for Personnel Action (RPA) to fill vacant positions
• Preparing reports or other status documents as directed and following up to ensure actions are processed
• Following guidance in relevant Standard Operating Procedures for initiating Requests for Personnel Action and entering information into the workflow system
• Preparing personnel actions associated with the Office of Workers Compensation Program (OWCP) (e.g. termination, LWOP, light/limited duty)
• Providing support of the Office of Human Capital on initiatives such as mass promotion, debts, schedule changes or performance awards
• Monitoring LWOP-US employees to ensure accurate and timely processing of return to duty or other appropriate personnel actions
• Contacting the service provider to obtain guidance on processing of personnel actions
• Providing guidance to managers and staff regarding actions required and policies to follow to properly staff positions
• Provides administrative support to the Director of Human Resources on all matters; overall assists administratively on all HR functions, projects and team initiatives
• Provides phone and email support to all teammates companywide on all HR initiatives
• Schedules meetings, interviews, travel as requested by Director of Human Resources
• Processes mail, makes copies, faxes, scans documents as requested and performs other clerical functions as needed
• Assists and prepares correspondence as needed for the Director of Human Resources
• Supports the Human Resources Director and the Hiring Department in the filing and organizing of personnel files and HR records
• Execute role with efficiency and effectiveness, utilizing fiscal responsibility and compliance to all policies and procedures
• Bachelor’s Degree is preferred
• Proficient in Microsoft Office to include word, excel and PowerPoint
• Customer Service Experience is required – experience providing a service to an internal customer base is preferred
• Benefit knowledge and experience a plus
• Provide administrative support for various HR operations/ initiatives
• Support the provision of HR services by helping with establishing and implementing effective HR processes, policies and practices
• Assist with recruitment of Cast Members, including but not limited to preliminary candidate screening, interview process tracking, collaborating with line managers for recruitment decisions, preparing employment contracts and documents for new hires, and conducting induction program for new hires
• Support on-property and off-site recruitment activities, such as career days
• Handle documents (both paper and digital) relating to internal transfers, temporary assignments and separations in a timely manner
• Support the organization of cast activities
• Handle inquiries from Cast Members and line managers relating to HR policies and procedures
• Bachelor degree in Human Resources Management or Business Administration
• At least 1 year of relevant working experience, preferably in sizable organizations
• Positive and adaptable to change, good team player and result-oriented
• Able to work under pressure in a dynamic business environment, multi-tasker with the ability to manage own workload and prioritize tasks effectively
• High level of attention to detail and degree of accuracy
• Excellent communication skills with good command of spoken and written English, Cantonese, and Putonghua
• Previous experience in a Human Resources office is preferred
• Intermediate to advanced level skills using MS Word, MS Excel and Outlook; experience with applicant tracking systems. Ability to learn new systems is key
• Must be able to work with all levels of employees in a collaborative manner
• Ability to work efficiently in a fast-paced environment
• Serve as main point-of-contact for all benefit-related inquiries/issues with employees, retirees, brokers and carriers
• Ensure timely and accurate enrollment of all eligible employees and retirees into the appropriate benefit programs, including medical, dental, vision, life, long term disability, voluntary plans, AD&D, flex spending accounts, COBRA and YMCA retirement fund
• Assist employees and retirees in filing health, dental, vision and all other related and deferred benefit claims
• Track, document and create reports to manage the pool of employees who are eligible under the Affordable Care Act (ACA)
• Ensure that accurate information pertaining to the various benefit plans is available to eligible employees and retirees
• Manage the YMCA Retirement Fund data base ensuring that employee records are up to date and that terminations are processed accurately and timely
• Execute YMCA Retirement Fund data transfer and upload any fund-related loan information
• Maintain running list of employee hardship withdrawals and duration of ineligibility
• Prior to each payroll run, process all benefit deduction changes. Maintain accurate record-keeping system for audit purposes
• Review monthly statements and process check requests for all benefit invoices
• Maintain benefits section of HRIS and ensure accurate system records and timely adjustments
• Audit the payroll deduction register against HRIS records to ensure that status changes, new hires and termination adjustments have been accurately reflected. Resolve any discrepancies with broker and/or carriers
• Assist Association new hires in completing benefit enrollment paperwork
• Coordinate changes in benefit status with HRIS Specialist (i.e., LOA/WC/status changes/medical court orders) to ensure timely and accurate system updates
• Perform quarterly reconciliation with Payroll Department to ensure accurate employee benefit deduction amounts
• Mediate issues with employees, brokers and carrier representatives when necessary, resolving any issues that arise
• Assist with annual benefit renewals and open enrollment
• Prepare and update electronic insurance packets for distribution to new enrollees each year
• Coordinate retiree payments; ensure that receipts are provided
• Maintain open communication with branches and Metro Office staff to assist employees in obtaining information and understanding Association benefits as well as other related incentive programs
• Assist in the interactive process under ADA and workers’ comp for all employees
• Assist employees with training related to benefit eligibility and coverage, as needed
• Candidate must be organized, have strong follow-up and be able to prioritize and balance support for 3-4 VPs: must demonstrate initiative and also be enthusiastic
• Microsoft Office Suite experience (Outlook, Word, Excel, PowerPoint)
• Friendly, personable, professional and good sense of diplomacy
• Prior hands-on experience providing administrative support to senior executive
• Ability to handle confidential information and operate with discretion when engaging in sensitive employee matters
• Processes various applications, employment, enrollment, pay change, informational and other confidential forms and records. Gathers information and prepares reports
• May conduct and summarize internal and external surveys to gather information for policy development and planning
• May perform higher level duties involving employee communications, such as pre-employment screening, responding to routine questions on human resources policies and procedures, identifying potential issues and grievances, etc
• Scheduling Meetings, intake sessions, exit meetings, AR Meetings, etc
• Printing materials for Talent management, Associate Engagement and Performance Management
• Providing and tracking paperwork such as ADA paperwork, Corporate Title forms, position justification forms, and missed compliance notices
• Answering transactional or simple policy questions
• Assist with updating and maintaining employee records in the HRIS system for new, existing and departing employees in Ontario
• Assist with generating offer letters, promotion letters and employment verification letters, prepare and track new hire orientations and exit packages for departing employees
• Assist employees and their business units on benefits and HR policy related matters
• Manage calls and emails from candidates, Hiring Managers, internal and external clients
• Verify, track and manage department related expenses and vendors
• Daily administration of resumes; ensure all new applications are updated in Taleo
• Maintain and track the following programs: employee referrals, career fairs, college/university recruiting and recruitment advertising
• Develop presentation material tailored for specific recruitment campaigns
• Ensure closed job files are complete and meet legal, regulatory and audit compliance requirements
• Complete back ground checks of eligible candidates through reference checks and the use of a third party (GARDA)
• Help manage candidate travel and reimbursement with the Accounting department when required
• Assist with daily administration such as filing, creating and maintaining personnel files, managing the paperwork for adhoc employee changes, new hires and departures
• Open and close staffing requisitions, including setting up files using Taleo as well as posting jobs as needed
• Assist with arranging for and/or delivering the New Hire Orientations
• Ensure RRSP, SPP and benefits forms are filled out accurately and processed in a timely manner
• Ideally a 2 year HR Certificate
• 2 to 5 years of administrative experience in an HR Environment
• Proficient with Microsoft Office Suite, with strong excel skills
• Proficient with HRIS systems and hard file management
• Capable and comfortable operating independently with minimal supervision, able to work through new tasks
• Strong attention to detail with extreme accuracy
• Ability to anticipate needs and take the appropriate action(s)
• Proven success in multi-tasking, prioritizing between competing priorities and adapting to change
• Strong customer service skills and the ability to manage numerous internal and external relationships
• Excellent communication skills; proven ability to work with a variety of people, needs and personalities
• Passion to grow and take on new responsibilities yet remain focused on a variety of unique or repetitive tasks
• Serve as the first point of contract for field HR questions and inquiries
• Support New Hire Orientation, including required new hire paperwork
• Maintain employee files for Region and field staff
• Processes and track employee new hire and employee changes with GBS/HCMS
• Assist employees with unresolved issues with payroll, benefits, etc. Process and issue employee paychecks and statements of earnings and deductions
• Adhere to EEO and Affirmative Action guidelines. Ensure full Labor Law and Wage & Hour compliance is adhered to within all operations
• Submit payroll for select accounts and compute adjustments to salary, vacation, severance, etc
• Direct employee to shared services providers or third party vendors as needed
• Identify opportunities to create efficiencies and add value to the HR team. Assist in documenting HR processes and provide recommendations to improve and streamline where necessary
• Run HR reports and compile data for presentations
• Coordinate HR team meetings and activities
• Train and coach field administrative support team as needed
• Maintain I9 database
• Issue employee paychecks and assist employees with statements of earnings and deductions
• Assign employee housing
• Maintain records of Employee Housing Deposits
• Perform weekly walk through of employee housing
• Be available to employees Monday through Friday
• Position may require some holiday and/or weekend work
• Other duties as assigned within the HR department
• Performs human resources support work in a variety of personnel functions
• Examines request for personnel actions, verifies all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority
• Provides technical support in recruitment and placement by preparing vacancy announcements; determining qualifications of applicants; answering questions regarding hiring procedures and requirements
• Initiate background investigations for new employee and volunteers ensuring all paperwork is complete and submitted properly to the proper agency (e.g. National Office or OPM)
• Process new appointments, conducts new employee orientation
• Assist in special projects gathering data from files and automated systems, and extracting information from official personnel folders
• Prepares and distributes offer letters and non-selection letters
• Set up and maintain databases, spreadsheets, and centralized files
• Maintain files consisting of reports, letters, notices, and instructions
• Receptionist duties and alternate answering phone lines
• To be eligible for appointment to this position, the new hire must be cleared to come on board once the results of the fingerprint check, review of the OF-306, Declaration for Federal Employment, and the candidate’s Electronic Questionnaires for Investigations Processing (eQIP) entries have been reviewed and determined to be satisfactory. This position requires a favorable credit check as part of the background investigation
• Proactively be the 1st face of HR to the organization, building relationships with all employees and leaders. Build trust-based, results driven relationships with leaders
• Partner with HR leads to support employees in a vast set of responsibility from being an ambassador of our culture, to on-boarding, employee communications
• Ability to flex in all directions – from being highly detail oriented to having the ability to see the macro view
• Be the face of the HR team to the organization - answering general questions and fielding requests of a various nature
• Assist employee population with HR and benefit related inquires, ensure timely follow-up & escalate matters if necessary
• Coordinate on-boarding of New Hires & conduct orientation
• Communication and Coordination of Learning & Development
• Close partnership with the Talent Team (talent acquisition and resource management)
• Process all employee changes (transfers, salary, promotions, etc.)
• Plan/execute company events including Holiday parties, health fairs, employee programs and volunteer events
• Preparation of standard reports and other ad-hoc reports as needed for HR and other teams
• Work on special project including HRIS, performance management system and employee relations events
• Partnering with on a variety of HR-related projects (with business teams, compliance, Learning and Development)
• Foster a workplace environment that is consistent with our values and vision
• Assist in the development and implementation of HR best practices and business processes
• Various HR related projects as assigned
• Administration of employee time-off allotment/remaining balance in partnership with Talent teams
• Process all incoming invoices; ensure payment is made within necessary time frame
• Overall HR digital file management
• Successful track record within the HR field with 2 years experience
• Ability to Multi-task
• Ability to effectively use widely used software packages, e.g., spreadsheets (Excel), Word, HRIS
• Attention to detail a must
• Bachelor’s degree in relevant field
• One (1) year of administrative experience required
• Experience in an human resources environment preferred
• Ability to foster and maintain relationships with professionals at all levels within the organization
• Ability to maintain a high level of confidentiality and professionalism in all matters
• Ability to work well with a team as well as independently
• Desire to learn and expand knowledge base
• Compiling information materials for applicants; sets up interview panels; prepares interview packets; schedules pre-employment physicals; conducts employment references; and enters demographics into database for direct hire statistical reports
• Preparing recruitment and operational reports and tracking of personnel actions including tracking completion of employee evaluations
• Providing guidance on rule interpretation related to Arizona Administrative Code, Policies and Procedures, and Federal Laws
• Preparing/scanning PAT forms and HR related paperwork into the HR database (ON-Base)
• Knowledge of Federal and State laws, statues relating to Human Resources
• Strong experience using computer programs (e.g. Microsoft Word, Excel, etc.), database management
• Recruiting and interviewing techniques – employment and hiring methods
• Knowledge of Family and Medical Leave Act and Health Insurance Portability and Accountability Act (HIPAA)
• Effective verbal and communication skills
• Two years of working in Human Resources environment in one or more of the following areas: employment, benefits, or general human resources experience
• Spend quality time in production areas with associates
• Coordinate and Conduct Benefit Orientation
• Monitor attendance program and distribute applicable documentation as required by contract
• Maintain warehouse and office bulletin boards in an up-do-date and legal compliance manner
• Assist Human Resource Manager with Associate Relations activities
• Ensure accurate entry of new hire in HRIS System
• Assist with pre-assessment program for applicants
• Administer our proximity card security badge system
• Assist in keeping associates informed of all changes in personnel policies
• Required to adjust schedule to allow time with associates on off shift
• Continually update knowledge of employment law
• Work with Safety Manager to coordinate Safety and Workers Compensation Program
• Maintains working relationship with Union officials and adheres to terms of labor contract by monitoring day-to-day implementation of policies concerning wages, hours and working conditions
• Assists with recruitment of all positions and assists with new employee orientation
• Assists with coordination of activities and events to accomplish Corporate Objectives (Associate Development, Diversity and Community Service)
• The ability to work in a constant state of alertness
• Knowledge of HRCMS, PeopleSoft, and Taleo
• Working knowledge of business applications, such as MS Office
• Knowledge of applicable state & federal human resources laws and regulations
• Experience with organizational development
• Knowledge of Collective Bargaining Unit Contracts and Civil Service
• Providing customer service to employees
• Data entry and HR Information Systems
• Scheduling appointments and arranging meetings
• Maintaining calendar and events of HR department
• Participating in recruitment efforts
• Posting jobs and dispositioning applications/resumes in Taleo
• Scheduling job interviews and assisting in interview process
• Collecting employment and tax information
• Entering background and reference checks and ensuring process completion
• Overseeing the completion of compensation and benefit documentation
• Facilitation of new employees orientation and new employee assimilation
• Benefits enrollment and process support
• Administering new employment assessments
• Serving as a point person for all new employee questions
• Support LOA process
• Maintaining current HR files and databases
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Completing termination paperwork and assisting with exist interviews
• Must be adept at problem-solving, including being able to identify issues and escalate to HR Manager in a timely manner
• Must be able to communicate clearly, both orally and in writing to communicate with employees, management team, and in group presentations and meetings
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Project management skills/experience required
• Maintaining the ASPIRE recruitment management system
• Job posting and resume review
• Coordinating and following up on required new hire paperwork and processing of onboarding activities; new staff orientation
• Ensuring timely processing of data changes for staff, temp, LHT , intern and student
• Composing and maintaining status change letters (promotions, equity adjustments, schedule changes,
• Work with HR officer to resolve data discrepancies between PeopleSoft and central payroll
• Troubleshoot and monitor processing issues
• Respond to inquiries regarding University policies, procedures and practices
• Creating and maintaining personnel files (hardcopy)
• Auditing files for compliance and following up on required documentation
• Collaboratively with Finance in maintaining the position control system
• Track utilization, and assist with budget maintenance spreadsheet
• Support various Committees and projects
• Healthcare and human resources experience
• Strong customer services skills, experience processing high volume transactions which requires attention to detail
• Highly organized with the ability to work independently; the capacity to manage and prioritize; take initiative and be flexible
• Must be able to maintain strict standards of confidentiality
• Strong working knowledge of Word, Excel, PowerPoint, and Publishing software
• Proven writing ability and perform other duties as necessary
• Must have high school diploma or equivalent. College degree with a focus on Business or Human Resource Management is preferred
• Must have a minimum of 2-4 years of administrative support experience
• Must have strong attention to detail and the ability to multi-task and support several HCM team members simultaneously
• Must have previous Human Resources experience or the desire to pursue a career in Human Capital Management
• Previous experience using application tracking system (ATS) software is preferred. Previous experience using ADP Workforce Now is strongly preferred
• Previous talent acquisition experience is preferred
• Must have a strong ability to learn ADP applicant tracking and new hire on-boarding functions and be able to navigate external vendor and school sites to post position information
• Must have excellent administrative skills including, word processing, filing and report generation
• Must have excellent computer skills including, including experience with the Microsoft Office suite
• Must have excellent customer service focus and be able to take initiative, respond proactively, and handle workflow with minimal supervision
• Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus
• Incumbent must possess the capability to understand, remember, and apply oral and/or written instructions or other information, organize thoughts and ideas into understandable terminology, prioritization of own work schedule, apply common sense in performing job duties and making decisions which have impact on immediate work unit
• Incumbent must also have the ability to count accurately and the ability to add, subtract, multiply, divide and record, balance and check results for accuracy
• Liaise with different recruitment partners to ensure proper candidate management
• Coordinate interviews and feedback process between recruitment team and managers on a global scale
• Liaise with various HR teams in different markets and with line managers to ensure a positive candidate experience
• Provide accurate reporting on recruitment activity
• Support the recruitment team on diverse administrative duties
• Relevant diploma/certificate in general administration
• Minimum 1 year of experience as administrative assistant, preferably in HR/Recruitment activities
• Ideally good knowledge of HR processes (recruitment, contracts, integration, etc.) and Microsoft office tools
• Fluent in English, Spanish would be a plus
• Requires a high school education/GED
• 2 - 4 years support or administrative support experience required
• Previous payroll-related experience and use of Kronos systems desired
• Provide general administrative support to the CHRO and HR department, including scheduling meetings, arranging travel, distributing mail, processing expense reports, conducting New Hire Orientation, etc
• Serve as the central point of contact for CHRO and the HR team
• Maintain, distribute and continuously improve weekly, monthly and other periodic reports (and in some cases, develop reports from source data
• Updating the HR intranet and shared drive
• Provide support for M&A
• One to two years related experience
• Demonstrated personal computer skills and proficiency with mainframe computer applications and personal computer software. Demonstrated skill in generating pc and mainframe reports
• Verbal and written communication skills
• Organizational skills with emphasis on multi-project/task
• Assists in problem-solving and decision-making
• Contributes to development of new procedures, processes
• Ability to train/communicate to others (supervise, if necessary) in relevant job responsibilities/tasks either by one-on-one training or group presentations
• Must be available to work evenings, weekends, or travel to areas outside of the downtown Honolulu perimeter as necessary or assigned
• Must be able to provide own transportation and ability to commute and arrive at intended destination in a timely manner and/or as required
• Lifts/moves up to 25 pounds
• Develop and implement internal HR processes and procedures within ARAMARK guidelines
• Ensure compliance with all applicable employment laws and regulations
• Responsible for day to day HR functions including recruiting, staffing, hiring, training, development, coaching, incentives, and disciplinary procedures
• Assits in staffing line ups and scheduling
• Required to work nights, weekends and some holidays
• Ability to arrive to work on time and dressed in business casual and some occsaions business professional
• 1-3 years in office setting and administrative functions, experience in HR preferred, ability to maintain confidentiality
• Create offer letters and prepare candidate job offer packets
• Post and update jobs to Corporate and External Websites
• Coordinating travel arrangements as needed for candidates
• Post documents on the human resources SharePoint site
• Responding to various, requests and issue resolution in the area of HR practice and policy by both email and by phone
• Current Student or Bachelor’s Degree preferred and/or the equivalent in experience and education
• Work experience within an administrative or recruiting related function
• Previous experience working with an Applicant Tracking System is a plus especially iCims
• Ability to provide exceptional client service and exhibit a sense of urgency, commitment to quality and the timely completion of duties
• Act as an extension of the SVP of HR, managing the needs and responsibilities of the department to ensure smooth workflow
• Support SVP of HR administratively including: scheduling all appointments / meetings, business travel, transportation, and expenses
• Managing phones, mail, scanning documents, files, and maintain attendance record for the entire HR department
• Prepare the SVP for meetings; printing out necessary materials, preparing charts, spreadsheets, and booking conference rooms
• Arrange HR staff meetings as well as companywide meetings and events
• Complete special projects for the SVP
• Responsible for updating and distributing organizational charts to the entire company on a monthly basis
• Responsible for employment verifications for both internal and external requests
• Administer PI Surveys
• Order all office supplies for department
• Act as a resource for general HR related questions
• 0-2 years of experience
• Prior HR Internship experience required
• Ability to support multiple managers
• PC skills (email, Word, Excel, and PowerPoint) required, Lawson experience a plus
• Self generator, initiative, and Team Player
• Ability to read, analyze, and interpret general business periodicals, professional journals, corporate procedures/regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Serves as the first point of contact for general Human Resources inquiries, concerns, and complaints
• Communicates the applicable elements of your visitor protocol with building security in the lobby to ensure compliance with building policies as well a flawless execution of the respective components
• Coordinates and facilitates to meet the needs of any special guests arriving for Human Resources management
• Partners with the Human Resources managers and department managers within the organization to align best practices and provide a seamless experience for internal and external interactions
• Coordinates and arranges internal and external meetings including confirming locations, attendees and times as directed
• Participates in HR meetings with all members of HR team
• Establishes a rapport with the existing and potential clients to enhance confidence in our brand
• Analyzes internal processes, and recommends and implements procedural or policy changes to improve operations
• Works in coordination with Human Resources staff to ensure processes are efficient, effective and easily understood
• When applicable, provides new team members and visitors with company information as well as other information such as company address, directions to the company location, company fax numbers, company website, and other related information
• Ensures meeting spaces are clean, with applicable decorum and video (if necessary), creating a “Best-in Class” environment to facilitate positive relations
• Receives, posts, sorts and distributes mail, both internally and externally
• Takes comprehensive notes during meetings and circulates meeting minutes as directed
• Maintains a safe and clean desk area
• HR branding: maintain HR bulletin board with up to date requirements
• Handles incoming faxes for Human Resources department
• Data entry projects as directed
• Conducts audits on personnel files to ensure all documentation is appropriately stored,
• Oversee access to employee personnel records
• Ensure designated filing Administrative Assistants follow appropriate retrieval and filing procedures
• Manage filing system, as necessary
• High School Diploma Required, Bachelor degree strongly preferred
• 1 – 2 years working in an Administrative or Human Resources role is preferred
• Must be technically proficient with MS Office (Outlook, Word, Excel and PowerPoint)
• Must possess strong communication skills: must be comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills
• Must have strong time management, organizational and team work skills
• Must be self-directed, self-motivated and able to work independently
• Must be able to maintain a professional appearance, set an example to employees and follow the Company dress policy
• Must be able to maintain general human resources knowledge with regards to trends and updates with the purpose of adding value to the organization, developing policy and ensuring compliance
• Must have an interest and ability to serve others as one of the primary functions of their job
• Must be a flexible and reliable team player, both within own department and within company as a whole
• Must have a strong interest in enhancing working knowledge of the Human Resources discipline, staying informed of current trends, developments and changes in the sub-industry is critical
• Excellent interpersonal skills, including verbal and written communication skills
• Must be proficient in Microsoft Word, Excel, PowerPoint, Outlook and mobile/social platforms
• Ability to multi-task and work independently using sound judgment with a high degree of autonomy
• Minimum of 1 to 2 years Human Resources experience
• Aspiration to grow in the field of Human Resources required
• Bachelor’s degree in Human Resources, Industrial Psychology or relevant field required
• HR certification preferred but must pursue certification after 1 year in position
• Handle incoming phone calls and faxes
• Scheduling appointments and organizing meetings
• Note taking of meeting minutes
• Ensure appropriate retrieval and filling procedures
• Assist with other tasks as assigned
• Ability to maintain a fun, friendly, and safe environment
• Excellent customer service skills and positive attitude when interacting with guests, vendors, & employees
• Ability to multi-task and work independently with minimal supervision
• Desire to obtain HR certification preferred
• 1) A minimum education level of a Bachelor of Arts/Sciences Degree (4-year) in Human Resources, Psychology, or Business Administration
• 2) 1-2 years of related work experience
• 3) Previous administrative experience supporting a department or executive and/or maintenance of a front desk
• 4) Satisfactory experience in Microsoft Office: Word, PowerPoint, Excel, Outlook, Visio
• 5) Extremely detail oriented and organized
• 6) Proven ability to utilize discretion and best judgment when handling confidential information
• 7) Excellent Customer Service skills
• 8) A working knowledge of HR compliance laws and regulations
• Develop and implement internal HR processes and procedures within Aramark guidelines
• Develop and direct innovative employee motivation and moral programs
• Must possess strong interpersonal and communication skills
• Responsible for the day to day HR functions including recruiting, staffing, hiring, training ,development, coaching, incentives, and disciplinary procedures
• Process internal status changes, including transfers, promotions, and terminations
• Notifies department managers of employee missed punches and/or errors
• Coordinate recognition and engagement events
• Additional tasks and responsibilities may be assigned at the discretion of the manger
• Follow Aramark policies and procedures and safety and sanitation policies and procedures
• May be required to work nights, weekends or as business of component dictates
• Completed other tasks as assigned
• Employee is responsible for knowing the environmental aspects and associated impacts of their job position. Job specific Environmental Aspects and Impacts will be communicated by Dept. Managers during EMS training
• Provides direct assistance to immediate supervisor (Sr. Manager, Human Resources) on a variety of human resources related issues
• Assists in ensuring compliance to Hitachi’s values (quality, customer service, etc.), HR policies and procedures (EEO, performance appraisal, salary administration, etc.) by communicating the same to employees, as appropriate
• Partners with employees and management to communicate various Human Resources policies, procedures, laws, standards, and government regulations
• Responsible for scanning/copying of payroll related and other departmental documents
• Assist with processing employee terminations including preparing DOL 800 form, send certified mail, and filing all documents in term files
• Support temporary administration process including scanning documents and communicating with temp agencies
• Support HR projects and activities, including but not limited to Uniforms, Safety Glasses, and fund raising projects
• Prepare employee communications as directed by the Assistant HR Mgr
• Assist all members of the HR team as needed
• A bachelor's degree and three (3) to five (5) years of Human Resources experience. Bachelor's degree or above in Human Resources Management preferred. SHRM/HRCI Certification a plus
• Must have the ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, regulations, or government law
• Ability to keep highly sensitive matters confidential
• Must have computer skills and the ability to learn HRIS system. Must be proficient in MS Word, Excel, and PowerPoint. Some MS Access experience preferred
• Superior verbal/written skills and presentation skills
• Tracks employee attendance and scheduling in a large, fast paced environment
• Normal 8am-5pm or 9am-6pm shift
• Maintains employee 5, 45 day review and 90, 180 day pay increase schedule in Outlook
• Assists management with new hire orientation
• Assists management with recurrent training scheduling and records update
• Provides Photocopying, filing and manual management
• Prepares employee uniform and shoe orders for management review and approval
• Monitors inventory and prepares order of office supplies for management review and approval
• Assists in SIDA and US Customs badging process
• Distributes weekly paychecks
• Other duties assigned by management including distributing employee work assignments as directed
• Experience with Ultimate Software (Ultipro) and Kronos is helpful but not required
• Experience in a union environment is helpful but not required
• Must have the ability to communicate and disclose data in an accurate manner
• Scheduling meetings and conference calls and arranging necessary audio-visual support or lunches/snacks or other materials using a company credit card
• Assist with NewScale?PO requests and process NPOs
• Design, Create and Manage Vector and Prism sites
• Managing calendars and appointments for Team members
• Assisting in making travel arrangements for business meetings and conferences, including those related to team member professional development, preparing and/or assisting with the preparation and follow up required for the accurate processing of T&E reports
• Organizing the filing and storage of any hard copy documents – including acting as POC for offsite storage arrangements
• Overseeing the operation and maintenance of office equipment assigned to the Team
• Acting as POC to coordinate the ordering and maintenance of PCs or laptops, phone-related equipment, name plates, and door locks & codes
• Maintaining adequate office supply inventory
• Proficient with Microsoft Excel and adept with basic data analysis techniques (e.g. VLOOKUP and pivot)
• Experience inputting authorizations and reimbursements using Deltek
• Must possess excellent written and verbal communication skills
• Capable of working on assignments requiring judgment and initiative
• Interested in performing data gathering and analysis as it relates to compensation activities
• Dedication and enthusiasm with a strong desire to handle new challenges
• Must possess an unerring ability to ensure sensitive information is not shared inappropriately
• Maintain the employee database
• Create and maintain new hire packets
• New hire orientation paperwork
• Maintain the organization chart
• Develop and maintain employee job descriptions
• Conduct research for the HR and Recruiting department
• Write drafts of policies and procedures
• Assist the Director, HR related duties by providing ongoing, daily HR support
• Create and publish the weekly staff update
• Create spreadsheets analyzing benefits options/comparisons as needed
• Answers telephones, routes calls, takes messages, and provide general information: greets and directs visitors; answers routine inquiries
• Routes incoming mail; distributes correspondence and other material to appropriate people
• Copies materials as requested; binding; document preparation for meetings as needed
• Establishes, maintains, processes, and/or updates files, records, and other documents
• Schedules appointments, meeting, and conferences
• Orders, stocks, and/or distributes office supplies
• Organizes meetings; Go-To meetings, conference calls, multiple conference room scheduling
• Performs a variety of routine assignments; may draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials
• Maintains employee information by entering and updating employment and status-change data
• Collects and establishes completeness of employment change / new hire information and ensures such is accurate and is sent to payroll for processing
• Coordinates new hire onboarding process
• Provides administrative support by entering, formatting, and printing information; organizing work; relaying messages; maintaining equipment and supplies
• Assists in receiving visitors / packages for HR
• Maintains employee confidence and protects operations by keeping human resource information confidential
• Provides administrative assistance to all HR functional areas
• Prepares new hire packages and binders for new hire orientations and schedule trainings. Notifies employees and managers of training
• Assist employees with personnel information and interpretation of HR policies and procedures, as directed
• Responsible for handling other duties as assigned
• Demonstrates behaviors consistent with the Company’s Values in all interactions with customers, employees and vendors
• Proficient at operating a personal computer including Microsoft Office: E-mail, Excel and Word
• Great attitude with high-energy personality
• Professional appearance and work ethic
• Outstanding communication skills in both verbal and written
• College degree or experience preferred
• PHR or SPHR a plus!
• All applicants must pass pre-employment testing to include: background checks, MVR, and drug testing in order to qualify for employment*
• Assists with the day-to-day efficient operation of the HR office
• Updates employee phone directory and company organization chart
• Keeps employee records up-to-date by processing employee status changes in a timely manner
• Conducts benefit orientations and other training, as needed
• Schedules participants into training sessions
• Tracks participants and training records
• Enters training records into a database and maintains it
• Advertises employee job openings
• Manages the logistics of the recruiting process
• Schedules interviews for the hiring manager and Human Resources. Schedules additional interviews as needed
• Enters candidate offers and assists with the onboarding process
• Administers the temporary to regular hire process
• Conducts new employee orientation
• Assists the plant and office with temporary staffing needs by contacting and working with the Temporary Staffing Agency
• Participates on various committees to provide HR support and to monitor activities and completion of goals
• Participates in planning and implementing various employee relations and employee satisfaction initiatives
• Consolidates and emails out weekly management reports to managers
• Assumes other duties as needed
• Assist employees in completing benefits enrollment
• Assists in new employee onboarding, including completing background checks, new hire orientation and forms, and E-Verification
• Conducts audits of various payroll, benefits or other HR programs and recommends any corrective action
• Assists in updating and maintain company databases
• Assists with the recruitment, interviewing and selection process
• Maintains employee files (personnel, medical, payroll, training, safety)
• Assists and prepares correspondence
• Assists in accident reporting and filing
• Other HR and payroll duties as assigned
• Responds to and puts through various queries from managers and employees, and from other agencies or departments
• Interprets, assists and advises employees and managers regarding cooperative agreement applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines
• 2 years of bookkeeping experience
• Recruitment, selection and onboarding process experience preferred
• Detail oriented and able to present information in forms, tables, and spreadsheets
• Kronos and PeopleSoft experience preferred
• Perform a wide variety of responsible clerical, technical, administrative, and office support duties in support of the Company’s Human Resources Director
• Maintains employee personnel files system, and file correspondence and other records in line with company policies and government regulations; retains records in line with company record retention requirements
• Produce, distribute, and preserve information by inputting, retrieving, copying, transmitting, faxing, and filing text and/or data as required for Human Resources in physical files
• Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from inside and outside the company; respond to job openings, and other requests for information in line with written company policy on these matters
• Provide general clerical and administrative support to the Human Resources Director; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management programs and activities
• Research, compile and analyze data for special personnel projects and reports
• Accurately completes Personnel Action Forms for all new hires, terminations, and any other employee changes housed in the HRIS. Ensures all proper signatures are obtained prior to forwarding to Human Resources Director for input into HRIS
• Participates in recruitments effort for exempt and nonexempt personnel (excluding managerial levels and above); and helps to screen applicants/resumes, coordinate interviews and assists with hiring process; prepare job announcements and advertisements; notify candidates of application/employment status
• Assist in coordination of post-offer pre-employment communications, drug screens or other pre- employment screenings as may be required
• Coordinate new hire process including managing the onboarding process, preparing orientation materials, and meeting with new employees on the first day of employment. Ensure all new hire paperwork is completed in an accurate and timely manner
• Preparation of new hire binders and other various HR packets or information, such as communications with payroll checks
• Assist with benefits administration activities by providing support to employees during open enrollment (medical, dental, vision, Flex Spending, STD/LTD, Life, 401 (K) etc.)
• Interpret benefit related policies and procedures; research and resolve problems
• Maintain confidentiality of all information including employee files, records, salaries and the security of such information
• Assist in administration of compensation program; helps to monitor performance appraisal process
• Maintain and foster a professional, teamwork and customer service-oriented attitude among co-workers, peers, internal and external customers, and visitors within Triumph Group companies, ensuring an atmosphere that demonstrates and supports equal opportunity policies
• Other duties as assigned to ensure Human Resources support to all Triumph employees
• Provide full support to our ES&H department, assist in scheduleing trainings, conduct trainings and maintain training data base
• Travel between local Triumph sites and provide Human Resources Administrative support
• Knowledge of basic human resources functions and procedures
• Mathematical principles
• Business letter writing and the standard format for typed materials
• Ability to perform a variety of office support and clerical duties and activities of a general and specialized nature in support of the Human Resources Department
• Ability to provide technical human resources management services
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports
• Understand, interpret, and apply general administrative and departmental policies and procedures. Answer questions and provide information to employees requiring the explanation of the company benefit programs, policies, and procedures
• Work under steady pressure with frequent interruptions by phone or in person
• Ability to read, understand, and review documents for accuracy and relevant information
• Use sound judgment in following and applying appropriate laws, regulations, policies, and procedures
• Compose correspondence and compile and arrange data in a readable and comprehensible manner
• Deal successfully with the company and its employees, in person and over the telephone
• Ability to understand and follow instructions
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications
• Type and enter data at a speed necessary for successful job performance
• Bilingual (Spanish) read and write at a proficient level are required
• Processes employee new hires, terminations, status changes and wage increases
• Maintains employee paid time off data
• Handles FMLA and other types of leaves of absence
• Processes workers’ compensation claims
• Completes employee wage and employment verifications
• Maintains personnel records by creating files and filing documents into appropriate employee files; keeps the file room neat, clean, and organized
• Participates in other department or organization projects as needed
• Associates degree and/or related experience are required
• Proficient with MS Office applications including Access and Excel
• Prior experience with HRIS programs
• Minimum of two years Human Resource experience
• Working knowledge of PCs and Microsoft Office Suite Software (i.e., Word, PowerPoint)
• Demonstrate proficiency in MicroSoft applications
• Ability to operate office machines (ex: fax machine, copier, etc.)
• Additional knowledge/skills may be required by contract and will be listed separately
• Typically 2-4 years of administrative experience
• Additional experience/education may be required by contract and will be listed separately
• Performs complex general personnel/clerical duties related to a variety of Human Resources areas
• Collects data and prepares related statistics and reports
• Furnishes information to authorized persons and provides guidance to all levels of employees regarding personnel policies and procedures
• Prepares input forms for automated data processing system and utilizes the internal HRIS system to perform duties
• Meet with investigators
• Verifying employment
• Manage weekly I-9s and audit for missing I-9s
• Pull employee files for terminated employees and ship to the ware house
• Future task, begin scanning archived paper personnel files
• Assist with other administrative tasks as needed
• 03-04 years w/High School Diploma
• Location/Facility – The Heart Hospital Baylor Plano
• HS Diploma required
• Previous experienced with HRIS preferred
• Scheduling for individual, panel, face to face and phone interviews, the RA coordinates interviewer and candidate availability, initiates calendar invites for the interviewers, and sends confirmation emails with details to the candidate(s)
• Coordinates travel as necessary, initiates expense reimbursement
• Reviews applications for completeness, generates offer letters, sends offer acceptance notifications to the recruiter, and initiates pre-employment steps including the background check and drug test
• High school diploma with at least 4 years of relevant work experience
• A minimum of 6 months of Northrop Grumman RA experience
• Strong attention to detail and accuracy. Goal oriented and driven to prevent errors and solve problems
• Ability to grasp complex information quickly and probe effectively where additional information is required
• Accurate and complete documentation skills utilizing systems and Microsoft office suite
• High level of customer service required
• Applicant tracking experience; Taleo preferred
• Assists Field Recruiting in online background investigation requests and pre-employment screening
• Reviews status of processing of background investigation and drug screen, reviewed adjudication guidance and updates field
• Provided direction and support for pre-employment drug screening
• Creates Internal Staff New Hire packages
• Tracks receipt of new hire paperwork and generates correspondence requesting missing paperwork
• Assist in creating, maintaining and filing documents required for employee files
• Reconciles employment screening invoices
• Track Manager’s Exit Checklists for separated employees and file in employees file
• Assists with the maintenance and compliance of I-9’s
• Assist with the collection, and entry of data as related to EEO and the Affirmative Action Programs
• Assists on an as-needed basis with entire HR Team
• Gathers documents for subpoena requests on an as needed basis
• Update ADP System as Required
• Ability to maintain a high level customer service and confidentiality
• Ability to adapt to the work environment and manage competing demands
• Previous exposure to an HRIS system preferably ADP
• Minimum two years prior experience in an HR environment
• Be a detail-oriented with a high degree of professionalism
• Have demonstrated proficiency in Microsoft Office
• Demonstrate flexibility and a “can do” attitude
• An Associate’s degree and 6 months to 1 year of related experience and/or training; or equivalent combination of education and experience
• High School Diploma and 4 years experience or a Bachelors degree and 1 year experience minimum
• A minimum of 1 year experience working with SharePoint
• A minimum of 1 year experience in creating training material and or training content
• Bachelors degree
• 3 years sharepoint experience
• High School Diploma and 4 years HR experience or a Bachelors Degree and 1 year HR experience
• A minimum of 1 year experience working with Taleo
• A minimum of 1 year experience working with new hires and on-boarding
• Bachelors degree and 3 years HR experience
• 2 years experience with Taleo
• 2 years experience with new hires and on-boarding
• Ability to communicate in a professional manner with all levels of personnel
• Ability to work well in a team environment
• Proficient in Microsoft computer applications
• Assist in new employee orientation preparations to ensure a welcome assimilation to the company
• Assist with immigration process and administer travel visas
• Administer time and attendance system: report employee data changes, review/approve of time records in accordance with wage and hour laws and approve payroll for processing
• Administer online training record system
• A true passion to pursue a career in Human Resources
• Experience with e-recruitment tool desired
• High level of discretion, professionalism and confidentiality
• The person for this role is responsible for providing excellent support and communication to employees and guests
• This position will interface with employees as a resource of information at the front desk and provide friendly representation of LEGOLAND to applicants and employees. Will solve issues on the spot if possible or refer to an appropriate representative
• Assists with all of the human resources functions as well as employee events
• Manages the front office in HR from: stocking and maintenance of forms, office supplies, and other business support systems. Makes and maintains HR files and assists with data entry
• Serves as a member of human resources team to contribute to overall effectiveness of the human resource function. Serves as an active and participatory member, promoting and demonstrating LEGOLAND’s culture and core values through corresponding behavior and actions
• Must be very proficient in MS Office applications
• 1 – 3 years experience in an administrative or support role preferred
• 2+ years of experience in a Human Resources and/or Administrative role
• Microsoft Office/Suite proficient (Word, Excel, PowerPoint)
• Previous experience in a Fashion / Consumer Products Company
• A minimum of a high school diploma, or GED equivalent
• A minimum of 2 years of administrative experience, preferably in Human Resources
• Demonstrated work experience and a proficiency with MS Word, Excel, and PowerPoint
• Must be able to work in the United States indefinitely
• Prior experience working with an applicant tracking system or HRIS, i.e. Workday, Taleo, ADP, or similar
• Controls the flow with all pre-hire compliance, including but not limited to, mailing pre-hire paperwork and recruiting literature, making follow-up calls to leaders to determine candidate status and entering information and activity into the applicant-tracking database
• Understands and executes all pre-hire compliance related steps to determine hiring criteria within the healthcare field including background checks, drug screen tracking and verification of professional licenses
• Initiates the onboarding process, including but not limited to, tracking of pre-hire paperwork, preparing offer letters, preparing sign on bonus agreements, maintaining employee files, checking for compliance, developing, maintaining, producing and implementing appropriate compliance documentation, tracking spreadsheets, reports and other administrative support as needed
• Managing job posting system or pulling payroll reports to better support the recruitment efforts
• Responding to phone calls and emails regarding HR related questions
• Providing education on benefits, leaves of absences, payroll and HR processes to new hires, employees, and managers
• Investigating employee questions re: benefits, time off and payroll issues and works with internal and external departments to resolve
• Contacting Internal Benefit Specialists for problem resolution
• Creating and maintaining electronic employee records in payroll system
• Creating and maintaining employee files
• Processing Personnel Action Requests and Leave of Absence paperwork
• Assisting with the transition of new employees during acquisitions or new business start-ups related to new hire paperwork and benefits eligibility
• Training new rehab managers on proper HR processes and procedures as necessary
• Supporting Operations as needed in various projects
• High degree of emotional intelligence
• Strong customer services skills and attitude
• Ability to work with many different people with different personalities
• Strong multi-tasking ability and ability to work through ambiguity
• General knowledge of Human Resources policies and procedures and Healthcare compliance
• Ability to work with a team to create effective departmental strategies and meet team goals
• Strong personal computer skills, including spreadsheet and database usage, Excel and Microsoft Word. Must be technology savvy and highly organized
• Ability to work flexible hours, including evenings &/or weekends
• Ability to work well with others in a team environment
• 2 years customer service, telephone, email communication and administrative experience
• 1 or more years human resource experience
• Handle phone, email and in-person enquiries from serving Cast Members and external job applicants
• Coordinate job interviews and on-boarding arrangements
• Support the day-to-day operations of HR information systems, such as tracking job application status by using Kenexa
• Assist with the preparation of regular and ad-hoc HR reports and metrics
• Provide administrative support to the Hong Kong Disneyland Resort HR Team
• Receive job applicants and Cast Members of Hong Kong Disneyland Resort for hiring-related purposes
• Bachelor Degree, major in Human Resources Management or Business Administration preferred
• Strong computer proficiency, including Microsoft Word, Excel, PowerPoint and Outlook, and with a strong interest in learning new software
• Possess excellent command of written and spoken English and Chinese, both Cantonese and Putonghua
• Positive and adaptable to change, a good team player and result-oriented
• Previous work experience at Hong Kong Disneyland Resort (e.g. Seasonal / Part Time Host) or any other Disney theme parks will be an advantage
• This is a contract position for 6 months
• Ensuring data on the HR database and on personal files is up-to-date and accurate
• Dealing with New Starter and Leaver documentation in accordance with the relevant processes
• Working closely with Payroll, Pensions, Benefits and HRIS teams to ensure efficient and timely communication of changes and transfer of data
• Supporting the administration of the global mobility process and liaising with the appropriate teams
• Being responsible for regularly checking the quality of HR data by running the ‘QA Audit’ and Payroll reports
• Preparing letters including offers, references and opening bank accounts, etc
• Monitoring and recording completion of New Employee Reviews and preparing written confirmation of satisfactory completion of probationary period
• Maintaining the Special Dates Tracker. Processing invoices for various services received
• Supporting the administration of the recruitment process, in liaison with the Recruitment Manager, including checking compliance with UK Border Agency regulations, assisting with Certificate of Sponsorship and Visa applications if necessary
• Preparing documentation and letters for contractual and non-contractual changes
• Supporting the monitoring of employee sickness absence
• Dealing with annual leave, timesheet, payroll, finance and cost model queries
• Supporting the maintenance of accurate and up-to-date PDR records by ensuring they are correctly recorded on the ePDR system
• Carrying out filing (electronic and hard copy), photocopying, scanning, archiving (electronic and hard copy) and mail opening/distribution
• Undertake ad-hoc projects and other appropriate tasks and requested by other HR staff or business managers
• Discretion and sensitivity to confidential staff / management issues
• Excellent organisation and prioritisation skills to manage a varied workload
• Proven communication and interpersonal skills, particularly by telephone and email (remaining professional and friendly, yet persistent and firm when necessary)
• Good IT skills and confidence / proficiency in all Microsoft Office packages and using databases
• Attention to detail and accuracy with data entry and repetitive tasks
• Ability to act on own initiative and complete tasks efficiently and without direct supervision
• Ability to remain calm and think clearly
• Ability to learn/absorb knowledge quickly and retain information
• Ability to develop good working relationships with other members of the team and Divisions located outside of Cambridge
• Initiative to meet the needs of the team, staff, management and external contacts in a professional manner
• An interest in HR and a willingness to undertake training and development as necessary to fulfil the requirements of the role
• Willingness to be flexible and prepared to contribute to the company in other duties as required
• Good numeracy skills
• Experience of using MS Word, Excel and Outlook, and an HR database
• Previous experience in a highly proceduralised/ process-driven office environment
• Previous secretarial or administrative experience in a HR environment
• Responsible for providing administrative and clerical support for Human Resources department managers and/ or staff
• Prepares presentations, researches, drafts, and/or edits/proof reads for communications/documents/presentations, and arranges/coordinates schedules and team meetings and off-sites
• Helps team with various HR and development/training/recruiting/communications projects. Researches policies and procedures to get things done
• May take and deliver messages, provide information to callers, set up and maintain files, provide employees with office supplies, prepare and sort mail, perform word-processing assignments, proofread, and research and compile special reports
• May operate automated office equipment and utilize software
• Assists in the preparation of invoices, expenses to be paid, reports, graphs, and presentations using spreadsheet, graphic software, and/ or database applications
• Researches and acts as an information source on organization policies and procedures
• Partners with other departments such as Finance, Accounting A/R, IT, etc
• Reaches out to IT contacts to troubleshoot IT issues, and/or sets up webinar/video meetings
• Makes appointments, schedules individual and team meetings, and handles all travel arrangements and logistics
• Processes invoices in accordance with policy and procedures
• May assist in establishing office policies and procedures, and coordinates special projects and department activities
• Works on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations
• Normally receives no instruction on routine work, general instructions on new assignments
• Possess a Diploma with minimum of 2 years direct experience in personnel related functions
• Have strong planning and people management skills and the ability to communicate effectively with all levels of employees
• Good team player capable of developing win-win solutions across departmental lines
• Proficiency in Microsoft Office is essential
• Interpreting and translating
• Providing customer service to company employees
• Serving as a point of contact with benefit vendors/administrators
• Maintaining human resources information system by updating and entering data
• Setting appointments and arranging meetings
• Assist with recruitment, on boarding and orientation
• Posting job ads and organizing resumes and job applications
• Assist with completion of compensation and benefit documentation
• Assist with benefit enrollment process
• Updating and maintaining employee benefits, employment status, and similar records
• Performing payroll/benefit-related reconciliations
• Assisting with payroll and benefits audits and recommending any correction action
• Bilingual in Spanish/English(written and verbal)
• Experience working with a diverse group of people
• Demonstrated ability to function successfully in a fast paced, changing work environment
• Ability to work effectively both independently and within a team environment
• Ability to pass pre-employment and random drug tests
• Ability to sit, stand, squat, walk, bend, grasp, lift, kneel, crouch, talk, and hear
• Ability to lift up to 20 pounds on a daily basis
• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
• Must be organized, detail orientated, accurate, thorough, and able to monitor work for quality
• Experience in human resources preferred but not required
• Post job openings for corporate, service center and operating companies
• Complete new hire paperwork including I-9 verifications
• Schedule interviews and orientations as needed
• Assemble new hire paperwork and send viaFedEx
• Set up drug screens for new employees
• Complete background checks through InCheck
• Daily Fed Ex
• Weekly Terminal Fed Ex
• Clean refrigerators every three weeks
• Purchase Dollar Store supplies
• Provide basic clerical and administrative support including: fax, photocopy, and filing
• Sort inbound office mail to corresponding departments daily
• Purchase office supplies weekly such as letterhead, forms, envelopes, and business cards. Track and audit invoices
• Keep postage machine full and replenish when necessary
• Coordinate services with vendors for cleaning, lawn services, vending machines, plumbing, HVAC, etc
• Administer employee’s entry ID cards
• Create name plates for new hires
• Keep warehouse clean and organized
• Stock and order supply for the first aid cabinets
• Clean up any debris in the restrooms and coffee area
• Coordinate luncheons/meetings for holiday parties and other special events
• Coordinate Blood Drive and Flu Shots for corporate office
• Assist with filing as needed
• Assist with day to day operations of the HR functions and duties. Maintains employee confidence and protects operations by keeping human resource information confidential. Some duties include, but not limited to
• Handle employee requests regarding human resources issues, policies & procedures, benefits
• Assist with screening applicants and scheduling interviews
• Order supplies for the HR department including the front desk
• Responsible for conducting new hire orientations
• Assist with the staffing agencies process (communication, process invoices)
• Responsible for planning and organizing special events for the call center TSMs. These will include on-site activities as well as off-site activities
• Provides back-up to the call center receptionist during lunch, breaks and time off, or as necessary
• Assist with special projects and performs other duties as assigned
• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments
• 2 years’ experience in an administrative role, or the equivalent required. Previous HR experience preferred. Previous event planning preferred
• Will be required to work nights, weekends based on event calendar
• Ability to arrive to work on time and dressed according to building's dress code
• 2-5 years in office setting and administrative functions, experience in HR preferred, ability to maintain confidentiality
• Foster an open environment that promotes positive associate relations by establishing strong relationships with all colleagues, following through on requests and promises, providing guidance act as an impartial third party, tactfully and confidentially investigating associate-related issues/concerns, assist in organizing associate recognition events and the associate recognition program
• Actively participate as a member of the Human Resources Team
• Provide all associates with name tags, Kronos cards, property tours, employment letters and any other necessary documents or equipment
• Assist new associates with new hire paperwork. Ensure the upkeep and completion of all I-9 and EEO documentation. Respond to all Unemployment claims, and maintain clear communication with the corporate office and the California State EDD
• Assist in the efficient and timely filing of associate documents. Coordinate and assist with new hire orientation and the Starwood Learning Pathway
• Assist the Human Resources Coordinator with all resort administrative duties, including but not limited to, updating job descriptions, posting positions on the company’s recruiting portal and other job forums, creating advertisements for positions, screening applicants, responding to employment enquiries, assisting managers with reference checks and onboarding of the new associate
• Maintain and ensure adherence to all personnel-related policies and procedures. Respond in courteous, professional and rapid manner in order to resolve all guest and staff difficulties. Apply principles of logical thinking to a wide range of intellectual and practical problems in order to perform and direct many varied and complex tasks. Interact with employees and guests beyond giving and receiving instructions, emphasizing relationships with supervisor, subordinates, co-workers and guests in completing assignments. Resolve staff and guest complaints
• Support and uphold hotel philosophy concerning hiring, employee relations, supervision and disciplinary action. Directly facilitate, in conjunction with the Human Resources Manager, open employee communications to discern grievances and to respond to those grievances in all appropriate manners, including redressing those meriting correction
• Provide hotel-wide communication vehicles and interact in courteous and professional manner with all guests, staff and community members
• Maintain safety and cleanliness of work areas and employee areas, including, but not limited to, the employee cafeteria and locker rooms
• Manage associate notice board to make sure all materials and documents are current and appropriate notices posted
• Assist and coordinate associate related events such as; Wellness programs, Monthly Potluck, Birthdays, Retirements, Recognition events, Associate of the Month, Longevity Celebration, Holiday meals, Annual Job Fair, End of Season Celebrations, Mammoth Team activities (ex; Mammoth Mud Run, June Lake Tri, Associate Softball team). Update associate notice board of all events, register associate for events, and maintain all record keeping
• Fulfill corporate HR initiatives including the annual StarVoice survey, company-wide policies and procedures and implementing new corporate programs to the resort level
• Assist Human Resources Director in holding managers and supervisor accountable for following through with policies and procedures. Examples include cash and tip procedures, documentation, and disbursement; Missed Punch/Missed break audits; proper hires/terminations processes; review of associate schedules and classifications; running monthly low hour benefit reports; etc
• Attendance on Human Resources corporate conference calls, vendor and training webinars, and all other meetings as requested
• Document associate meetings and grievances and transfer into the master files. Take appropriate action and follow-up measures
• Complete the HR administrative requirements of the resort by assisting with payroll, benefits, perks and privileges, worker’s compensation, OSHA/CalOSHA, FMLA/CFRA, compensation and benefit programs/analysis, new hire paperwork and background checks, inputting data into the HRIS, responding to State and Federal correspondence, ensuring all performance reviews are completed by department managers, updating the Associate Manual and other duties as required
• Assist and investigate all employee relations and labor-related matters as they relate to federal, state and local employment and civil rights laws, including, but not limited to, Title VII, ADA, ADEA, FMLA, FLSA, Equal Pay Act, Pregnancy Discrimination Act, workers’ compensation and comparable state and local laws, and general human and civil rights. Must be familiar with applicable collective bargaining agreements and relevant local labor union(s). Maintain and administer employment, wage and salary, benefit, OSHA, ERISA, ADA and incentive programs (where applicable)
• Champion “The Westin Brand” by assisting in the fulfillment of required training, record keeping and internally consulting on brand-related matters
• Embrace and model The Westin Culture and Core Values by actively participating in trainings, learning opportunities and other related associate programs. Communicate with associates, management, clients, owners and others in a courteous and professional manner, and in accordance with Westin Brand Standards
• Order office supplies, Brand materials, associate collateral, name tags, pride pins, recognition materials
• Answer telephones, resolve employee concerns and advise the Director of Human Resources of any EEO or fairness issues, provide clerical support, etc
• Demonstrates Personal Excellence
• Minimum 1-3 years of experience in an HR Generalist/Employee Relations role preferred
• Hospitality industry experience required
• Starwood brand experience preferred
• Experience with ADP, Syncmylife.net and Kronos beneficial
• Strong Microsoft Office skills; Outlook, Word, Excel
• Must be able to speak, read, write and understand the primary language(s) used in the workplace
• Must be highly organized, detail oriented, ability to work in a fast paced environment
• Experience working with different agencies and recruiters preferred
• Demonstrated knowledge of Northrop Grumman human resources policies, procedures, programs and processes
• Ability to work with and present to business units and all levels of ESS management
• Candidates must have service center experience
• Strong analytical and troubleshooting skills and process oriented
• Proficiency in Microsoft Office products (Excel, Word, PowerPoint)
• Excellent attention to detail, problem solving, organization and prioritization skills
• Demonstrated ability to provide coaching and training in a collaborative manner
• Apply advanced policy interpretation to help develop solutions or determine appropriate escalation level
• Ability to make independent decisions regarding moderate to complex problems
• High School diploma and 6 years of additional education/experience
• Candidates must have service center operations experience
• Bachelor’s degree in Human Resources or business related field, or 4 years of experience in HR with minimum of two to three years of service center operations experience preferred
• Provide administrative and logistical support to Occupational Group Managers (OGM)
• Administer written assessments on VOVICI; prepare and distribute mass emails to applicants; troubleshoot technical issues during testing period
• Organize and schedule Expert Panels interviews; prepare processes and follow up on administrative arrangements and forms related to the official travel of Occupational Group Managers, Expert Panel Members and Consultants
• Respond to queries from the recruitment generic email related to the general HR policies and work of the Service; receive and file candidate responses appropriately
• Prepare submission of cases to FCRB/FCRC
• Monitor the Senior Women Pipeline (SWPL) generic email account, review and evaluate new applications, update the information of the existing and new applicants in the master spreadsheet. Prepares presentation and provides relevant documentation required for gender balance related meetings
• Formulate, update and maintain automated database containing HR related statistics and prepares periodic reports
• Ad-hoc assignments as requested by Chiefs of Recruitment (Section and Unit)
• OCCASIONAL MISSION TRAVEL MAY BE REQUIRED
• After the announcement has closed
• After qualifications review, which will inform you if you have been referred to the selection official or not
• Once a selection has been made
• Your Résumé (Your resume MUST detail your length of basic and specialized experience that pertains to the job you are applying for)
• A complete Assessment Questionnaire (Your assessment questionnaire MUST contain an email address)
• Transcripts (Only required if you are substituting education for experience)
• Flight Records
• Military Biography
• Qualification Certificates
• Provide general administrative support
• Responsible for managing the Chief's calendar
• Process applications for vacancies, including preparing and maintaining case files for candidates and entering data on candidates into the Human Resources (HR) database
• Assist in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions
• Assist the mission in the on-boarding of senior staff, and ensure timely processing of contracts, salaries and allowances
• Review and monitor home leave, family visit travel, travel allowance, lump sum and dependency allowance approved by missions under their delegated authority
• Support on monitoring performance management and assist in reviewing and processing requests for classification
• Assist in the missions planning process by reviewing the staffing requirements and validate functional titles
• Follow up with missions on acceptance of offers, agreements for release and reporting dates
• Draft various documents such as memorandum, code cables, briefing notes and talking points
• Understand basic HR principles/policies
• Ability to multi-task in a very fast paced environment and able to take initiative as needed
• Excellent follow up skills and ability to use good judgement
• Possess excellent communication and organizational skills
• Ability to manage confidential information
• Impeccable eye for detail
• Confirm presence of signatures, dates and attachments on forms
• Verify timeliness of submission
• Assisting employees with completing forms
• Use of Microsoft Office tools (Word, Excel, Powerpoint, etc.)
• Initiate and check records with the highest level of accuracy. Or
• Research, identify and resolve more complex employee complaints
• Create spreadsheets to track daily processes
• Expanded use of Microsoft Office tools (Word, Excel, Powerpoint, etc.)
• Generate various reports using automated human resources systems
• Trains the team in collection techniques, evaluation of information obtained and financial procedures; interprets policies and legal requirements
• Guides the team on prioritizing accounts for collections
• Maintains liaison with customers and coordinates work with the Customer Account Supervisor, Sr. AOC Manager, headquarters' senior management, sales and other key team members
• Performs related duties and responsibilities as assigned by Management
• Bachelor's degree in business or relevant field or equivalent verifiable working experience engaged in the collection of accounts, including the collection of delinquent accounts as a major function
• Analytical skills and detail oriented
• Experience with customer facing collections via telephone
• Keen judgement and decision making abilities
• Proficient in excel
• EDI knowledge
• Act as department receptionist
• Verify new-hire data, status change data and payroll data in HRIS systems
• File information for active, terminated and retired employees
• Assist with New Employee Orientation and Supervisory Training as requested
• Respond to requests for Verification of Employment
• Order supplies and maintain supply room organization
• Request credit and background reports for potential/new employees
• Process new hire files, termination files, and changes for assigned area of responsibility, including but not limited to UltiPro, Renasant Engaged, Sterling, Transunion, Quest and E-Verify
• Assist with maintenance and updates to Employee Tracking Log
• Timely file all employment and benefit records for employees
• Oversee and Assist with upkeep and supplies for HQ breakroom (4th floor)
• Run and sort monthly employee roster reports and distribute the same to various management personnel
• Reset employee passwords on various HRIS application systems
• Assist with timekeeping duties to support payroll
• Post assigned entries (eg. Christmas Savings, DDA account #, tax deductions, etc.) into payroll system
• Pariticipate in department wide projects
• Communicate with applicants, employees, managers and third parties on a daily basis
• Actively learn and stay abreast of all HR procedures, policies and initiatives
• Ability to communicate tactfully and professionally with management, employees, applicants and third parties
• Knowledge of Microsoft Word and Excel
• Ability to read and comprehend instructions, policies, regulation, and memos
• Ability to write short memos and letters and prepare forms and other correspondence
• Basic knowledge of bank terminology
• Ability to read and understand the personnel practices and policies of the bank
• Ability to communicate in one-on-one and small group situations to managers, executives, employees and applicants
• Ability to understand the responsibilities of the various departments and personnel within the bank
• Ability to answer basic questions about the bank’s benefit programs and employment policies
• Maturity and dependability to protect the confidential nature of personnel business and information
• Aptitude to learn multiple computer systems and software quickly and proficiently
• Ability to plan and organize tasks to meet the needs of the department and unexpected assignments
• Ability to work overtime
• Acting as a central, first point of contact for internal queries regarding policies, benefits and other HR related matters
• Onboarding of new hires, including benefit plan enrollment, right to work checks and background screening agencies
• Meeting with all new hires to outline key HR processes and benefit plans
• Assisting with departing employees including notifying payroll, sending out exit interview questionnaires and processing agreed terms
• Administration of local benefit plans and HR policies
• Managing Workday actions associated with HR processes e.g. onboarding, offboarding, transfers, job title changes etc
• Maintaining and improving HR policy and benefit information on intranet pages
• Maintaining up to date and accurate employee files both on line and in hard copy
• Providing administrative support for HR programs such as L&D offerings, New Employee Orientation and other ad hoc office wide events
• Some general administrative responsibilities including diary management and coordinating travel arrangements
• Partnering with HR colleagues in Boston to ensure efficient coordination and execution of HR processes relating to our international employee population
• Preparation of regular and ad hoc MI and reports for stakeholders
• Participation in the development and improvement of existing HR processes and procedures
• Undergraduate degree (or equivalent) preferred
• Experience within an HR or benefits administration role, preferably with a financial services background
• Strong computer skills including Word, Excel, PowerPoint and Outlook
• Experience using Workday would be an advantage
• A minimum education level of: Bachelor of Arts/Sciences Degree (4-year) in Human Resources, Psychology, or Business Administration
• 1-2 years of related work experience
• Previous administrative experience supporting a department or executive and/or maintenance of a front desk
• Satisfactory experience in Microsoft Office: Word, PowerPoint, Excel, Outlook, Visio
• Extremely detail oriented and organized
• Proven ability to utilize discretion and best judgment when handling confidential information
• A working knowledge of HR compliance laws and regulations
• One year of payroll experience using an HRIS system and applying knowledge of applicable State & Federal Wage and Hours Laws
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments
• Assists in organizing and coordinating competitive recruitment examinations
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements
• Reviews and processes personnel actions through Umoja
• Advises staff on visa matters
• 2 years HR related experience and/or business related experience in administrative capacity
• Associate's degree in Human Resources or related field preferred
• Prior experience with ADP a plus
• Minimum of 3 years’ experience within an administrative role in a professional services organization
• Advanced proficiency in both Workday and MS Office (Word, Excel, Outlook & PowerPoint) with an ability and desire to learn new, data intensive technology
• Outstanding interpersonal and communication skills, plus high level of reliability, professionalism and discretion
• Strong service orientation and proactive problem-solving skills
• Excellent organizational, multi-tasking, and prioritization abilities
• Fastidious detail orientation and overall work quality
• Ability to work under deadlines and to accommodate last-minutes changes
• Positive, can-do attitude; flexibility; sense of humor
• Undergraduate degree with strong academic credentials
• Provides general administrative support such as preparing correspondence, forms and reports, arranging meetings, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, ordering office supplies, etc
• Process payroll during absence of Assistant HR Manager
• Excellent accuracy
• 2 or more years of general office / clerical experience
• Effective written and verbal communication skills in English
• Ability to operate well under pressure
• Proficient in Microsoft Excel, Word, and Outlook
• Some, 1 to 5 days per month
• Knowledge of a wide range of recruitment and placement regulations, policies and procedures including the local merit placement plan, and an understanding of numerous GS and WG occupational qualification requirements to develop vacancy announcements and to analyze and evaluate individuals' basic eligibility for a variety of clerical, and lower graded technical, administrative, wage positions
• Ability to review SF 50's and SF 52's, identify problems, and initiate a corrective action
• Knowledge of eligibility for retirement, leave, health benefits, and life insurance, as well as other employee benefits related duties
• Knowledge of employee development principles to present established course materials such as those covering administrative-related matters, to recommend changes in course curricula, updating course materials
• Knowledge of regulations covering Federal employee benefits
• Skill in the use of an automated personnel system
• CREDITING EXPERIENCE: NATIONAL GUARD SERVICE MAY BE CREDITED AS FULL-TIME EXPERIENCE WHEN EVALUATED AGAINST THE QUALIFICATION REQUIREMENTS FOR A MILITARY TECHNICIAN POSITION. EXPERIENCE MUST BE DIRECTLY RELATED TO THE POSITION AND MUST BE DESCRIBED IN THE WORK EXPERIENCE SECTION OF THE APPLICATION AND/OR résumé. THE LEVEL OF EXPERIENCE IS DETERMINED BY THE ACTUAL DUTIES AND RESPONSIBILITIES PERFORMED. BE DESCRIPTIVE, A SIMPLE LIST OF JOB TITLES AND DATES WILL NOT SUFFICE
• Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resources Office. You must apply on-line or fax your application to the fax number 1-478-757-3144 with the prescribed Cover Letter. The Human Resources Office can only process materials received through USAJOBS
• NOTE TO ALL APPLICANTS: A STANDING REGISTER WILL BE CREATED FROM THE LISTING OF QUALIFIED APPLICANTS FOR THIS/THESE POSITION(S). APPLICANTS MAY BE CONSIDERED FOR POSITIONS IN THE SPECIALTY AREA AT THE SPECIFIED LOCATIONS FOR UP TO 90 DAYS FROM THE CLOSE OF THIS VACANCY ANNOUNCEMENT
• Social Security Number: Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you. Failure to provide your Social Security number on your application materials will result in your application not being processed
• PRIVACY ACT- Privacy Act Notice (PL 93-579): The information requested here is used to determine qualification for employment and is authorized under Title 5 U.S.C. 3302 and 3361
• False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action
• To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information. The Vacancy ID is
• To Fax your documents to 1-478-757-3144
• Duties and accomplishments
• If assigned additional duties in a position, include percentage of time spent performing the additional duties
• Number of hours per week
• Employer's name and address
• Supervisor's name and phone number
• Starting and ending dates of employment (month and year)
• Indicate if your current supervisor may be contacts
• Starting and ending dates of assignment. (month/year)
• Duty title of position
• Complete a separate experience block for each period of military service related to the position
• Comprehensive knowledge of a wide range of NGB and OPM recruitment and placement regulations, policies and procedures including the local merit promotion plan, and an understanding of numerous AGR, GS, WG, WL, WS occupational qualification requirements to develop vacancy announcements and to analyze and evaluate individuals' basic eligibility for a variety of clerical, technical, administrative, and wage grade positions
• Practical knowledge of position classification rules, regulations and procedures and ability to use standards that clearly apply or that are used for cross-series comparison
• Practical knowledge of employee relations, labor relations, and equal opportunity principles and practices and counseling techniques required to resolve minor conflicts or problems with employees, supervisors, or union officials
• Thorough knowledge of the overall requirements, objectives, practices, and peculiarities sufficient to advise commanders, managers, and supervisors on assigned cases
• Ability to communicate orally and in writing and to deal cooperatively with others to obtain needed information, to complete required case processing, and to explain decisions or recommendations to interested parties
• Knowledge of automated system(s) supporting civilian and military human resources programs and the ability to retrieve data for studies, projects, and analytical reports
• Ability to use personal computers with different software applications (i.e., Microsoft Word, Adobe Acrobat, Form Flow, Microsoft Excel, Microsoft Access, Microsoft Power Point). Ability to prepare presentations, graphs, charts, and tables. Knowledge of Internet applications to obtain pertinent information
• Basic knowledge of arithmetic sufficient to perform computations pertaining to service record entries (leave, years of service, etc.)
• Your resume and any other documents specified in the Required Documents section of this job announcement
• You can print a copy of this job announcement so that you can read the questions offline. View Occupational Questionnaire
• Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions
• You may submit the Form 1203-FX, resume, and any supporting documents by fax
• Current Resume (list your duties/responsibilities related to the qualifying experience listed above)
• Qualification Questionnaire (On-line or OPM Form 1203-FX)
• Transcripts (Copy MUST be submitted with this application to receive full credit for substitution for experience)
• Process employee paperwork related to new hires, transfers, address changes, status changes, and employee exits with sensitivity to the confidential nature of the information
• Responsible for all HR Online (HRO) entries, including, but not limited to, new hire and summer intern entry, salary changes, transfers, background checks, etc
• Update employee profiles on BCG Navigator by entering background information into HRO
• Maintain all employee and alumni files by filing paperwork in a timely manner
• Assemble and update all materials for employee packets, including: new hires, transfers, summer staff, parental leaves, and employee exits
• Coordinate TransitChek program on a monthly basis: placement of order, delivery of passes, and coordination with payroll on deduction changes
• Sort and coordinate distribution of bi-weekly and monthly paychecks
• Coordinates candidate schedules and light travel for business services staff roles
• Assist with general employee requests, letters, verifications, etc
• Assist with vacation summary updates for consulting and business services staff members
• Assists employees with benefits related questions
• Act as a resource to all NY employees; respond to inquiries in a timely manner
• Understand, interpret and communicate BCG HR policies and guidelines
• Respond to internal/external requests for information; complete related projects
• Assist with ad hoc projects
• Work closely with the Regional Team, Global Services, other BST departments, and external vendors
• Potential for responsibilities to grow and change over time
• Manages updates and accuracy/integrity of HR data (profiles)
• Manage New Hire paperwork process/readiness (ensure received new hire package, ensure scheduled for Orientation, computer set-up, paperwork returned, schedule 30-day feedback from employee, etc.)
• Compile and distribute Supply and Shared Services team announcements
• Audit training for attendance in Leadership workshops
• Field standard HR inquiries regarding policies and procedures
• Liaise with the HRIS/Comp Analyst on immigration and visas
• Assist HR Manager with new hire orientation
• Additional Administrative work (invoicing, etc.)
• College Graduate - Bachelor’s degree or equivalent
• PeopleSoft experience (a plus)
• Ability to define problems, and use independent judgment to resolve issues
• Ability to maintain a positive approach
• Ability to maintain confidentiality of sensitive matters and respond effectively to such situations and escalate to the HRBP’s as necessary
• Strong interpersonal and communication skills
• Prior project management skills; proven ability to balance multiple priorities and projects
• Assist HRBP with all HR related programs and processes
• Completes all required documentation and Workday data entry for various HR related information, such as new hire paperwork, change of status forms, and background checks, as required for the UK & Germany
• May conduct and/or coordinate new-hire orientation. Assists and supports HR management in preparing for LMS and local HR training sessions and meetings
• Completes all informational reports as required by the HRBP. Such as new hire survey; 90-day review follow-up and quarterly metrics, OSHA recordkeeping; Workers’ Compensation / Auto Accidents and exit interviews
• Participates in HR conference calls as scheduled
• Provides local administration for various company-wide programs such as service awards
• Responsible for sending files and documents to the digital personnel files, ensuring all files and documents are in compliance
• Complies with all appropriate policies procedures safety rules and regulations
• Ability to handle fast paced environment
• Ability to adapt to changing priorities
• Proficiency in Microsoft Word Excel Power Point and Outlook
• Awareness and adherence to confidentiality objectivity and integrity is a must
• Manage and track hourly employee attendance policy
• Coordinate and present new hire orientation, including completing new hire paperwork and E-Verify I-9's
• Create offer letters, enter background checks and set up on-site pre-employment screenings
• Daily administration of timekeeping for hourly employees
• Workday HRIS data entry and extraction
• Contact applicants and schedule interviews
• Administration and tracking of FMLA and STD policies
• Manage employee files
• Manage employee communication boards
• Plan and coordinate employee events
• Assist the Safety Manager with EHS Reporting
• Associate's degree in Business, Human Resources, or related field
• Maintain employee information by entering and updating employment and status-change data (hard and soft copies)
• Provide secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies
• Examine employee files to answer inquiries and provide information for personnel actions
• Gather personnel records from other departments and/or employees
• Search employee files in order to obtain information for authorized persons and organizations, such as credit bureaus and finance companies
• Compile and prepare reports and documents pertaining to personnel activities
• Must have prior HR experience
• High school education; some college level HR or Psychology coursework is a plus
• Must have advanced competencies in Excel, Word, and PowerPoint
• Maintain employee confidence and protects operations by keeping human resource information confidential
• Maintain quality service by following organization standards
• Have strong interpersonal skills and enjoy working with people
• Reasoning Ability - Applies common sense understanding to carry out detailed, but uninvolved, written or oral instructions
• Problem Resolution - Deals with problems involving a few concrete variables in standardized situations; escalates issues appropriately
• Communication Skills - Effective verbal and interpersonal communication skills; Good written communication skills – grammar, spelling, punctuation, proofreading
• Efficient/multi-tasking ability
• Detail-orientation
• Professionally greet visitors who enter the office
• Answer incoming calls and direct appropriately
• Work with sales and recruiting teams to effectively welcome and support employees and subcontractors
• Facilitate the onboarding of new hires
• Coordinate pre-employment screenings; scheduling drug testing and conducting criminal background checks
• Receive, sort, deliver and send office mail daily
• Send, receive and log FedEx and UPS letters and packages
• Order and stock office and kitchen supplies
• Prior office administration and customer service experience preferred
• Knowledge in the use of office equipment; multi-line phone, copier/scanner/fax
• Provide the HR team with ongoing administrative support including correspondence, receiving, screening and directing general inquiries and issues to the appropriate person within the department
• Create and maintain employee records and various trackers throughout the employee life cycle; Ensure new employee files are complete and follow up on any missing information
• Provide support in hourly benefits administration and back-up support for salaried benefits administration
• Process vacation percentage changes and hourly rate increases
• Compile departmental summaries and statistics as needed
• Update and maintain employee records in HRIS and benefits system
• Update and maintain seniority lists regularly
• Process hourly employees’ requests and third-party requests for payroll information
• Assist in distribution of T4’s, ROE’s and other HR/Payroll-related documents
• Coordinate and participate in HR projects, meetings, and employee engagement events
• Set up HR appointments, meetings, and conferences and take minutes as required
• Maintain inventory of office and kitchen supplies and order as needed
• Collect mail regularly and distribute them to appropriate departments; send and receive packages by courier
• Participate in recruitment efforts - outreach activities, recruitment fairs, sourcing candidates, posting job advertisements, organizing resumes and applications from various sources
• Assist in shortlisting, telephone screening, and interviewing of candidates, as required
• Assist in data entry of new hires’ information on the applicant tracking system. Ensure background and reference checks are completed
• Minimum of two years of administrative support experience within a Human Resources environment
• Experience using HRIS, time attendance systems, applicant tracking systems
• Working knowledge of benefits administration (enrollment, maintenance, and termination)
• Proven ability to maintain confidentiality, tact, and diplomacy at all times
• Proven ability to work in a team environment and/or independently with minimal supervision
• Demonstrated commitment to providing excellent customer service, internal and external
• Intermediate level proficiency with MS Word, Excel, SharePoint and experience with HRIS
• Must be eligible to apply for Transport Canada Security Clearance and/or Federal Secret Security Clearance
• Valid BC Driver’s Licence and access to a vehicle is an asset
• Your responses to the Qualifications Assessment Questionnaire; and
• Your résumé; and
• Completed AGMO Form 335-1-R, Supplemental to Application for Employment Military Brief; and
• Any other documents specified in the Required Documents section of this job announcement
• You must click the Submit My Answers button to submit your application package when you are done. Your Online Qualifications Assessment Questionnaire is not processed– and your resume is not attached – until you click the Submit My Answers button, even if USAJOBS says it sent your resume
• You can upload or fax supporting documents after you Submit the Online Qualifications Assessment Questionnaire
• To receive consideration, you must complete the entire process and submit the complete application package by 11:59 PM (EST) on the closing date -- Tuesday, April 11, 2017
• It is your responsibility to ensure that your responses and appropriate documentation are submitted prior to the closing date
• To make sure everything you submitted is successfully received and to verify your application is complete, follow these steps
• Log into your USAJOBS account using the following link: https://my.usajobs.gov/Account/Login
• Click on "Application Status" and then select the "more information" link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application
• To fax your documents, you must use the following cover page: http://staffing.opm.gov/pdf/usascover.pdf, and provide the required information. The Vacancy ID is 1927370
• Click the following link to view and print the qualifications assessment questionnaire View Occupational Questionnaire
• Print the OPM Form 1203-FX; follow the instructions and provide your responses to the qualifications assessment questionnaire items: http://www.opm.gov/forms/pdfimage/opm1203fx.pdf
• Fax the completed OPM Form 1203-FX, along with any supporting documents to 1-478-757-3144. Your OPM Form 1203-FX will serve as a cover page for your fax transmission. Note: Do not include a fax cover sheet with the OPM Form 1203-FX. This will cause your application to not process
• If you are using education to qualify for this position OR education is a mandatory requirement to meet qualifications, YOU MUST submit copies of college transcripts that identify each course, the college or university, semester or quarter hours earned, grade and grade-point received. Submitting a certificate or a degree will not suffice. You must submit transcripts when required. Photocopies are acceptable.-
• High School Diploma or equivalent - required
• Must be able to read, write, speak, understand and comprehend English fluently - required
• Previous guest service experience - required
• Excellent organizational skills and attention to detail - required
• Strong written and verbal communication - required
• Ability to work as part of a team, multi-task and adapt to change easily - required
• Strong commitment to guest service and understanding the needs of our guests (our employees) - required
• Resume - required
• College Degree - preferred
• Previous office, administrative or front desk experience - preferred
• One season of Vail Resorts operations experience - preferred
• Familiarity with Beaver Creek Mountain, Beaver Creek Resort Properties and its Management Team - preferred
• Bilingual English/Spanish - strongly preferred
• Assist in maintaining the Human Resource Information System according to established processes and procedures in a timely manner
• Maintain the timekeeping system, process payroll and track attendance according to company policy
• Prepare and maintain employee files, manage electronic filing system, verification and manage attendance tracking
• Process new hire, status change, and termination documentation
• Post job openings, schedule interviews and track internal staffing activity
• Provide answers to basic employee questions for payroll, benefit and time-off and/or direct the employee to the appropriate resource
• Follow all Company, state and OSHA safety rules, policies and regulations to ensure safe working practices, including proper work attire; report safety violations and potential safety violations to appropriate supervisory or management personnel
• Comply with all Company Loss Prevention policies and procedures, including proper work attire
• Maintain acceptable attendance as set by Sephora company policy and set an example for other associates
• Assist in planning company events and engagement activities
• Working knowledge of Maryland state labor laws and regulations
• Ability to work with both technical and administrative personnel
• Possess strong organizational skills with a keen ability to prioritize and multi-task with limited supervision
• Ability to adhere to and meet deadlines on a regular basis
• Possess strong administrative and data management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint) and Outlook
• Possess excellent written and verbal communication skills
• Ability to handle sensitive and private information in a professional and confidential manner
• Ability to develop leadership skills and assist managers when needed to address employee relations situations
• Ability to work closely and effectively with others in a way that promotes teamwork
• Ability to be flexible and work with a diverse workforce
• Possess a positive and enthusiastic demeanor
• Two years of HR experience and Bachelor’s degree in Human Resources or related field. Or five years of experience in the HR field, or similar combination of education and experience
• Experience with Microsoft Office Suite, DayForce preferred
• Experience in a distribution, warehouse or manufacturing environment preferred
• 1+ years’ experience in Human Resources or customer service
• Highly organized with attention to detail
• Proven ability to handle confidential and sensitive matters
• Excellent communication skills via phone, email, and in-person
• Ability to work cooperatively and collaboratively with all levels of employees, managers, and vendors
• Proven ability to meet goals and assigned deadlines
• High level of proficiency with Microsoft Excel, Word, PowerPoint
• Familiar with current human resource concepts, practices and procedures
• Work from our San Carlos, CA office
• 1-2 years’ experience in a professional setting, some HR experience preferred but not necessary
• Excellent organization skills and strong attention to detail
• Demonstrated ability to handle privy and confidential information
• MS Office proficiency (Word, Outlook, Excel, Power Point, Visio)
• Candidate should be ambitious, energetic, and a self-starter
• Ability to navigate a high-growth, high volume environment while staying organized and not missing a step on the details. This individual must be able to prioritize multiple functions and tasks while managing time efficiently
• Experience working with Applicant Tracking Systems required; experience with Taleo or another large scale ATS preferred
• Ability to maintain confidentiality, integrity and professionalism; ability to be customer focused and smile even in stressful situations and escalate issues as appropriate
• Strong team player, collegial and collaborative
• Supports recruiting and placement activities by posting jobs, establishing recruitment files, assisting with the interview process, preparing new hire or recruiting packages, and closing out open positions. Provide training and assistance to each Hiring Manager to complete the hiring process in PeopleFluent
• Manage all job descriptions and postings for the Rocky Mountain Region through the company applicant tracking system, PeopleFluent, or other sources as needed
• Initiate new hire offer letters and packets, background checks, verification of employments and pre-employment drug screens. Responsible for HRIS data entry; processes personnel actions and related items
• Collect, maintain and file all recruitment paperwork to comply with our Equal Opportunity Employer program
• Conduct New Hire Orientations for new employees as well as assist with the Benefits Enrollment and process for new employees
• Assures appropriate authorizations and administrative procedures are followed for all HR activities
• General administrative support will include: assisting employees with various HR forms and documents, creating new forms/documents as needed for the HR department, answering questions, assisting with resolution of benefit and payroll issues, new hire processing, general correspondence, maintaining confidential records and files, routine copying, mailing and faxing
• Responsible for requisitioning supplies and equipment for the HR department
• Will assist with various HR projects and miscellaneous duties as assigned
• Other duties may include preparing correspondence and reports; coordinating meetings, and preparing presentation materials
• Consistently maintain and demonstrate a high regard for personal safety, for the safety of company assets, employees, and the general public
• Must have a minimum of three to five years experience in an administrative support role
• Prior experience or educational background in an HR function is preferred
• Strong PC skills, including knowledge and proficiency with Word, Excel, PowerPoint and Microsoft Outlook are required
• Proficiency with computer applications, including Microsoft Excel, Word, PowerPoint, and Outlook
• Well-balanced interpersonal skills and strong verbal and written communications skills are required
• Must be accountable and take direction from Managers, keep required work schedules, focus attention on details, and follow work rules
• Organizational skills and the ability to prioritize tasks are essential
• Must be able to interact professionally with all levels of internal and external personnel
• Must be able to adapt to a fast paced environment and be flexible with changing priorities
• Attention to detail and excellent word processing, grammar, punctuation and spelling skills are critical
• Must have proven organizational, administrative, interpersonal and communication skills
• Must be a problem solver with the ability to find resolution
• Dependability and the ability to work under pressure, while meeting critical time frames, are required
• Maintenance of confidentiality is mandatory
• Must be able to work with limited supervision, be self-motivated and demonstrate initiative
• Must be able to meet strict deadlines in order to meet management and payroll time schedules
• Knowledge of Access a plus
• Experience with using an HRIS database preferred
• Knowledge of pipeline operations desired
• Provides administrative support to the recruiters on firm-wide recruitment initiatives, including interview scheduling & arrangement, test administration, job board postings, contract preparation, and onboarding process for new hires
• Tracks all pertinent application and interview data
• Prepares and maintains periodic reports
• Assists in managing recruitment service vendors
• Provides departmental administrative support and assists in ad-hoc projects as assigned
• Process transactions within PeopleSoft utilizing case studies, desktop procedures, and other tools
• Answer a broad range of questions related to the Pre-Employment investigation process
• Process pre-employment investigations for new hires, re-hires, and college interns
• Communicate PEI requirements to new hires, re-hires, and college interns
• Manage requests via email and phone
• Take ownership of transferred, escalated, or assigned cases from inception to resolution
• Answer customer requests by accessing information in PeopleSoft, the case management tool and thru multiple computer systems
• Resolve customer problems by researching issues and taking additional steps as required. Route/refer/receive cases for advanced support. Follow up with customer cases until completed
• Document customer issues, research, and actions taken into the case management system
• Facilitate Pre-Employment Investigation process by collecting required information and documentation from customer
• Use sound decision making skills to make a Hire or Escalation recommendation
• High school diploma with at least 4 years' of relevant experience
• Qualified candidate must be able to work a variety of shifts to support business needs
• Previous onboarding or staffing experience
• Call center/service center experience
• Three years general clerical/secretarial experience. One year previous experience in human resources preferred. Hospital based experience preferred
• High School graduate or equivalent work experience required. Additional business related coursework or a 2 year associate degree preferred
• Computer Skills necessary. Strong working knowledge of Microsoft Office Suite
• Efficient, professional, self motivated; ability to give superior customer service
• New Hire On Boarding - conducts New Hire Orientation for all new employees. Ensure all paperwork is complete and correct and that the new employee has all the information needed to ensure a smooth transition into their new department
• Manage Requisition process - ensuring requisitions are open in Peoplesoft, offer letters are created and tracked for return
• Process employee terminations, employee internal changes and contract changes
• Verify, process and track all relocation checks for new employees and education reimbursement checks
• Coordinate exit interviews for exiting employee
• Manage quarterly attrition reports and other ad hoc reports
• Update and distribute monthly vacation reports
• Schedule/Calendaring for VP of HR
• Assist with studio events
• Familiarity with Microsoft office software: MS Word, Excel, PowerPoint, Visio, etc
• Strong organizational and time management discipline
• Ability to relate to and effectively communicate with all levels of employees
• Working Conditions and Environment/Physical Demands
• Prepare new hire packets and paperwork for new employees
• File employee data/information in a prescribed manner, making sure that all files are complete and accurate
• Remove records of terminated employees from active files to terminated personnel file
• Keep HR Director informed of any issues, problems or concerns related to Supply Chain employees
• Assist with recruitment communications and tracking
• Prepare and send facility communications
• Update employee information in the HR system, including new hires, address changes, and terminations
• Provide phone coverage for the HR department
• Maintain strictest confidentiality
• At least 1-3 years administrative experience, preferably in a Human Resource department
• Must be highly organized with demonstrated ability to multi-task and manage a high volume of requisitions
• Demonstrated ability to build and maintain relationships
• High school degree or equivalent and college degree in Human Resources or other related field, preferred
• 2 - 3 years’ professional work experience preferably in an HR role
• Must have computer skills, including familiarity with Microsoft Office applications (Word, Excel, and Outlook)
• Must be available to work evening, weekend, and holiday shifts
• Provide administrative and clerical support to the Human Resources Manager
• Reception tasks: answering the office phone and distributing calls or messages accordingly, receiving and distributing office mail, promptly communicating visitor arrivals
• Process weekly and bi-weekly payroll in a timely and accurate manner
• Assist our employees with requests regarding human resources issues, rules and regulations
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
• Coordinate HR projects (annual healthcare benefits enrollment, meetings, trainings, celebrations, surveys, etc.). This responsibility may include using the company vehicle to run errands
• Coordinate communication with job candidates, schedule interviews and conduct initial orientation of newly hired employees
• Bilingual English/Spanish is mandatory
• Associates degree. Two years of significant related experience may substitute for education
• Proven experience as a HR assistant, Staff assistant, or relevant HR/AA position
• Strong professional interpersonal, written and oral communications skills
• Proficient computer skills required including Microsoft Office Suite (Word, Excel and PowerPoint)
• Experience with Workday and Kronos is a plus
• Ability to partner with team members across all levels of the organization
• Demonstrated successful capability to resolve conflict over sensitive or complex issues
• Ability to function at a high level of effectiveness, flexibility, independence and initiative without daily interaction with management
• Personnel Administration from A-Z
• Maintain personnel data in SAP
• Write intermediate and final reference letters
• Administrational support for HR Business Partner
• Handle employee requests, queries regarding HR processes and guidelines
• Ensure compliant and client-oriented execution of our processes
• Responsibility for assigned HR processes, which currently include
• Manage absence reports and track time recording reports
• Establish monthly and ad-hoc HR reports
• Perform and coordinate the pre-employment testing process including background checks, drug screens, and remote testing
• Contact candidate confirming formal offer, schedule for orientation
• Ensure proper licenses for applicant position
• Prepare new hire paperwork
• Assist departments in preparing documents to request personnel activity; upon receipt of documents verify information and obtain proper signatures and key information into the HR/Payroll system
• Process all new hire paperwork and distribute accordingly
• Establish personnel file
• Provide lead responsibility to other HR staff and department staff in processing a variety of personnel forms to hire, promote, and separate employees in the automated HR/Payroll system
• Consult with supervisors and management staff regarding personnel actions and their adherence to policies and procedures
• Process step increases for union associates
• Maintain training records and licensure to ensure compliance with TiPs, Food Handlers, Title 31, credit card handling, and Greyhound Racing Licenses and GuestPath
• Coordinate employee wage and job verification requests
• Maintain knowledge of the system required to retrieve reports and other requested data for management so reports and queries may be generated using PeopleSoft HRIS Dbase and Excel
• Assist HR Department with special projects, assignments, and reports
• Prioritize tasks, handle multiple projects simultaneously
• Enter information into appropriate software or database
• High school diploma or GED preferred
• Three years of increasingly responsible experience processing a wide range of employee actions in human resources of a large organization
• One year of user experience with People Soft preferred
• Experience in a union environment is desirable
• West Virginia Racing Commission License required
• Learn to operate a complex automated PC-based HR/payroll system
• Collect and compile information for a varity of reports
• Comminicate clearly and concisely, both orally and in writing
• Role model the GuestPath Universal Service Standards interacting positively through relationships with customers, co-workers and supervisors displaying genuine concern and mutual respect for people’s needs
• Demonstrate skill in directing internal and external complaints, concerns, and questions to appropriate party
• Understand the goals and vision of the organization, and demonstrate commitment to these goals in terms of individual and team performance
• Intermediate computer skills including word-processing, spreadsheets, database, and e-mail required
• Assists Human Resources as required
• Conducts recruitment effort for all exempt, nonexempt, and temporary personnel
• Acts as Employment Equal Opportunity Officer
• Coordinates Performance program
• Conduct data entry into human resource database
• Supports the onboarding process, including but not limited to, tracking of pre-hire paperwork, maintaining employee files, checking for compliance, developing, maintaining, producing and implementing appropriate compliance documentation, tracking spreadsheets, reports and other administrative support as needed
• Responsible for hosting new hire orientation bi-weekly
• Responsible for tracking and reporting on new hire training completion
• Creating and maintaining electronic employee records
• Manage HR Vendors
• Assisting with data management and file maintenance to include day-to-day data entry and employee data maintenance in the HRIS
• 942 N 10th St Ste 200,210,212,214,228 , Noblesville, IN 46060-1801 USA
• A solid foundation of knowledge in the practical application of human resources best practices
• Intermediate to expert skill levels in Microsoft Access, Excel, Word and PowerPoint
• Process-oriented mindset; and
• Experience maintaining confidential documentation
• Experience working in an academic unit within a higher education environment and exposure to performing similar work
• Experience using flow chart and/or org chart software is a plus
• Experience analyzing data and creating pivot tables is highly desired; and
• Experience using HRIS software such as Ellucian Banner or PeopleSoft is highly desired
• Assist employees with HR related issues and questions
• Coordinate the job posting application process (i.e. internal and external postings: TWC, Kenexa, etc.)
• Facilitate Target Selection/Onsite Interviews
• Process Background Check and Drug Test Information
• Schedule Pre-employment Testing (Drug, Physical and Lift Tests)
• Conduct phone screens for hourly applicants
• Employment verification for hourly candidates
• Prepare Application Packets
• Process and assist with EAF Transactions
• Coordinates leave of absence paperwork and tracking to include voluntary layoffs, FMLA, Military leave, etc
• Coordinates the performance review process to include 45, 120 day reviews
• Assists with the Annual Wage Survey Process
• Assists with annual Regulatory Compliance and internal audits
• Facilitates New Hire and Benefits Orientation
• Assemble Orientation Material
• Assists with the Annual Enrollment Process
• Provides administrative support to the Human Resource Managers
• Assist with various HR reports, tracking, etc
• Set up and maintain employee personnel files and supplemental employee files
• Yearly vacation accrual and sick rollover
• Yearly verification of attendance bonus
• Plant Meeting Preparation and Schedule
• Partner with receptionist to coordinate company and employee events
• Other duties as assigned or identified
• Bachelor’s degree in business, human resources, sociology, psychology or other related field
• Demonstrated ability to quickly learn and retain new processes and policies
• Curious innovator willing to identify and implement process improvement efforts within a team-based and customer-focused environment
• Become trained in SAP and complete all workforce transactions in SAP to ensure that employees are paid properly and that labor costs within the facility are tracked properly
• Administration and tracking of the all employees daily attendance to include disciplinary action, vacations and leaves of absence
• Provide support to the Human Resources Director in the coordination of the hiring and selection process to include: contacting prospective candidates and setting up in person or telephone interviews, assisting new hires in the completion of new hire paperwork, completion of the applicant tracking log, filing of all new hire paperwork and assisting in the orientation of all newly hired employees
• Perform pre-employment and post accident substance abuse testing
• Be a resource to all management and hourly employees with regard to all JBS benefits programs, policies and procedures and all HR related programs
• Help to organize all company sponsored events
• Assist the facility safety manager and the administration and tracking of all safety programs and procedures
• Become familiar with all state and federal leave policies (i.e. FMLA) and ensure that all leave is properly tracked in accordance with those laws and the JBS HR Audit
• Manage all human resource and employee records in a confidential manner and adhere to all company standards as outlined in the JBS HR Audit
• Become certified in first aid and CPR in order to render aid to employees if necessary
• Minimum high school diploma or equivalency required, Bachelor's degree preferred
• 3-5 years of experience in positions of increasing responsibility within Human Resources
• Previous experience in a food production facility is preferred
• Knowledge of Human Resources rules, regulations and procedures in processing personnel actions
• Knowledge of automated personnel/payroll systems
• Ability to communicate in writing
• Ability to communicate other than in writing
• Build and maintain impeccable employee files (paper and digital)
• Maintain HR-related electronic records
• Track employee performance reviews
• Monitor all company people policies and suggest improvements
• Maintain database of accurate job descriptions
• Help CPO and HR Manager write and develop new jobs and descriptions
• Post internal and external job openings
• Give pre-written assessment tests to job candidates of various low- and high-level positions
• Facilitate background checks for all potential hires
• Off-board terminated employees and conduct exit interviews
• Conduct exit interviews and provide feedback and insights from them to upper management
• Work with HR Manager and CPO on new HR-related initiatives
• Assist CPO and HR Manager in maintaining company culture​
• Serve as recruiting administrator for most job openings - internal and external
• Maintain all applicable paperwork - requisitions, interview guides, applications, etc
• Over time, develop skills as a high-level recruiter
• Help enroll new employees in benefit plans
• Act as one of our administrators for employee online access to information gathered via UHC benefits portal
• Maintain a relationship with the company’s third party benefits administrator
• Recruiting experience filling technical roles/positions
• Experience in FinancialForce HCM, Paycom or another paperless HR environment
• The ability to embrace a Millennial workforce
• 1+ year of human resources and recruiting experience
• Prior exposure to Human Resources systems
• Comfortable working as part of a team
• Associates Degree required, Bachelors Degree in HRM preferred
• Previous experience working the Human Resources (2 years preferred)
• Experience in a healthcare setting preferred
• Personnel File Maintenance
• Payroll Record File Maintenance
• I-9 Form Record Maintenance
• Creating Files for New Employees
• Heavy Filing of Various Paperwork
• Retrieve files as Necessary and Ensuring Files are Returned Appropriately
• Employment Verifications, Processing unemployment claims
• Processing Employee Personal information updates in HRIS System
• Continually monitor and follow up with any outstanding personnel documents and forms by conducting weekly and monthly file audits
• Serve as back up receptionist for the main office
• Assists in the coordination of HR Related Events
• Perform any other tasks or functions deemed necessary to the daily operations of the HR department and employer
• Experience working with confidential data or sensitive information
• Knowledge of business office operations, of filing and administrative clerical operations
• Ability to communicate effectively both orally and in writing with employees and the general public, to maintain confidentially in daily operations, to conduct daily duties in a professional appearance and manner
• Bilingual in oral and written Spanish is a plus
• Provide administrative support in academic HR, including appointments and reappointments, promotion and review support processes, hiring, and school elections
• High School Diploma and a minimum of 2 years previous experience working in Human Resources
• Bachelor’s Degree in a Human Resources or related field
• Reviewing HR documents for completeness and to ensure the presence of signatures, dates and attachments,
• Verifying employment information; providing general information concerning HR processes and procedures,
• Referring inquiries about specific HR issues or actions to the appropriate specialist,
• Obtaining HR information and maintaining HR files and listings. OR
• You may substitute successful completion of a Bachelor’s degree or a full 4-year course of study in any field leading to a Bachelor’s degree for the experience required at the GS-5 level. This education must have been obtained from an accredited college or university. One year of full-time undergraduate study is defined as 30 semester or 45 quarter hours.?
• Proofreading recruitment documents; assisting individuals in completing their employment applications or related forms,
• Requesting employment history information from previous employers,
• Using computers and software programs to extract, revise, or sort recruitment and/or placement information from files, records, or databases
• Provide technical guidance, information and assistance to a variety of Employee Relations programs such as disciplinary actions, grievances, appeals, complaints, indebtedness, and drug testing
• Provide guidance and assistance related to leave issues, such as Voluntary Leave Transfer Program, Family and Medical Leave Program, leave restoration, military leave, leave without pay, etc
• Evaluate sensitive personal issues and counsels employees on the requirements and repercussions of viable options
• Review and analyze employee leave records to determine eligibility and interprets legal and regulatory program guidance
• Provide program publicity to management and employees, as required
• Respond to inquiries on procedures for disciplinary actions, grievances, and appeals concerning timeliness, documentation and signature requirements
• Screens questions or complaints to accurately determine the nature or scope of the problem, resolving issues that can be satisfied by an explanation of HR policies such as leave approval practices and procedures
• Explain to supervisors the nature of records or sequence of absences
• Provides information and assistance to employees and supervisors based on interpretation of regulations and rules
• Provide supervisors with advice regarding compliance with bargaining unit agreements
• Performs other administrative and clerical support duties as necessary
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
• CLIENT ORIENTATION : Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client
• Types, proofs and edits letters, correspondence, memos, reports and other materials as requested
• Verifies employee references in relation to the new hire process. Coordinates health screening appointments and process
• With new hires
• Accurately enters new hires into HRIS/Oracle database
• Enters PTO and Time Clock Adjustment Forms into the Kronos database accurately. Generates daily and biweekly
• Payroll reports and distributes appropriately
• Assists in the processing of payroll and associated verification process
• Assists employees with routine questions/matters to facilitate the HR function. Refers employees to appropriate source
• As required
• Ensures response and follow-up is timely
• Assists in clerical duties related to the Human Resources function including but not limited to filing, sorting , photocopying,
• Mail distribution, proofreading etc
• Maintains accuracy of employee personnel files and policy and procedure manuals. Maintains HR files, including licensing credentials and primary source verifications
• Accessibility to confidential information is a requirement of this position, therefore a successful candidate must, at all times, display the ability to handle information in a professional manner
• High School Diploma; degree in Human Resources preferred
• Some experience in a HR department support role preferred
• Effective verbal, written, and interpersonal communication skills
• Intermediate skills with Microsoft Excel, Outlook, Word
• Basic math aptitude and ability to work accurately with numbers
• Knowledge of HR State and Federal employment laws
• Effective time managment and organizational skills
• Experience with PPDB
• Teamwork and dependability
• Communication and problem solving
• Organization and prioritization
• Prioritization and flexibility
• Ability to communication clearly and concisely in writing and verbally
• Cultural, Diversity and Inclusion Awareness
• Reviews credentials for appointment, reappointments, promotions, proficiencies, credentialing, LIP verification and education and training requirements
• Reviews all documents for technical soundness to ensure all requirements have been met and serves as the liaison between WFM and our customers for credentialing issues
• Designs and complies data for daily, monthly, quarterly, and annual reports, studies and related
• Experience reviewing reports regarding the licensed, registered, and certified health care professionals of a facility
• Maintains a database suspense system to ensure follow-up actions are taken as necessary to ensure credential currency
• Helps prepare all documents for the professional Standards Board (PSB)ensuring compliance with VHA regulation
• Creates periodic and ad-hoc reports and support studies based on customer or management requests
• Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience
• Counseling and advising employees on Federal Employee Benefits programs
• Determining creditable service toward leave accruals and retirement
• Computing service computation dates; auditing official personnel folders before
• Conducts special studies, prepares reports, and makes recommendations to Sr. Director of Human Resources
• Serves in an advisory capacity to supervisors as related to Human Resources issues
• Participates in strategic planning with the Sr. Director of Human Resources PRO Sports Club
• Initial contact for all cast member questions
• Assist in the coordination of inter-department projects as well as club wide initiatives
• New Hire Orientation/ Traditions
• Other duties assigned by HR Management
• 1 to 2 years experience in Human Resources office practices or similar field is preferred
• Customer Service experience required
• Provides assistance and policy counsel to employees and supervisors on Human Resources matters. Directs employees to HR Resources as appropriate
• Creates SAP/JDE position numbers, processes domestic transfers, and liasies with Global Expatriate Administration (GEA) to process expatriate transfers. Maintain accurate headcount data, track pending actions, and ensure execution of transfers and terminations for PRC employees including those on-loan to other Chevron Business Units
• Documents and refers major issues to Human Resources Business Partner (HRBP) out of HR Assistant scope. This is primarily but not limited to research of complex issues and investigations
• General HR Administrative Support: meeting facilitation & logistics; research & answer HR questions; back-up coverage for HRBP's and Projects and Planning Analyst; and other miscellaneous administrative support
• Analytical support: Pay Determination support including but not limited to consolidation and validation of data, data input in pay determination tool, producing statistics and reports using Excel and create presentations; HRC metric tracking and reporting; headcount and dashboard reporting, Performance Management Process (PMP) tracking and reporting; strategic staffing support; and tracking of development plans in Global Talent Management Information System (GTMIS)
• HR system support (SAP, EPH, GTMIS, SharePoint): generating reports in SAP Business Intelligence (B); monitor HR data for accuracy; manage HR system for organizational structure and submit/process data requests including but not limited to work schedule changes, payroll transfers, supervisor changes, location changes, project reorganizations, and functional discipline/career ladder updates; maintain HR SharePoint site; run ad-hoc reports
• Conducts on/off-boarding activities and employee orientations to ensure smooth transition for new and transferred employees
• May require occasional travel and flexible work hours to accommodate time zone coverage
• 3+ years of administrative support and/or Human Resources experience
• Must be professional, responsive and flexible to changing priorities, and be customer focused
• Strong proficiency in Excel and SAP BI, EPH, GTMIS and proficient with MS Office (Word and PowerPoint)
• Demonstrated understanding of basic HR products, services, policies, and practices and/or where to obtain counsel
• Demonstrated ability to gather and analyze data. Ability to use data to support conclusions and recommendations for action with error-free output
• Strong planning and organizational skills. Demonstrated ability to manage and complete multiple tasks while working with tight deadlines and changing priorities. Works with minimal supervision and guidance
• Demonstrated strong interpersonal skills. Ability to build positive working relationships and effectively works with various levels of customers; managers and peers with different working styles
• Strong written and verbal communication skills. Listens and asks questions for understanding
• Demonstrated experience using SAP HR R3 and BI (inquiry and reporting)
• Strong skills in Microsoft products – Outlook, Word, Excel, PowerPoint
• Be a subject matter expert on Workday HCM/Payroll/Benefit transactions. Conduct all transactions for assigned client groups
• Open Enrollment: participate in the distribution of materials, remind employees of pending deadlines, participate in auditing of the enrollment forms/data
• Prepares and reviews weekly audit reports, correcting any incorrect data based on audit report
• Prepare month end Current Employee Report and ad hoc reports as needed from Workday
• Prepares quarterly turnover statistics – dashboard of data for the HRBPs and SVP of department
• Prepare new employee files, transfers, and terminated files as they occur
• Prepare and distribute employment verification letters and documents
• Responds to inquiries re: unemployment claims
• Prepares New York State Wage letters for all associates
• Prepares and submits all employee notifications for new hires, terminations, and transfers for assigned client groups
• Prepares semi-annual student verification letters under guidelines for benefits enrollment. Ensure compliance
• Provide back-up and logistical support coverage for all Lunch + Learns, 401K day, and Health Fairs as needed
• Distribute discount cards, Fitbits and GG reward cards when they arrive
• 1+ years’ experience in Human Resources or Internships, focused in HRIS/data coordination
• Must be proficient in Microsoft Office suite
• Workday experience a plus
• Making inquires via phone, email, and/or fax regarding payroll, benefits, leaves of absence, pension, staffing, position management
• Researching, analyzing and resolving issues utilizing PeopleSoft and internal reference materials
• Position may work on special projects as assigned
• Demonstrate customer service orientation
• Provide exceptional verbal and written communication skills, results driven, excellent organization, able to adapt to different communication styles, ability to resolve conflict, analytical, and prioritization skills
• Instructs applicants on completing employment applications, reviews applications for completeness, and obtains additional information from applicants such as work experience, education, training, skills, and references
• Refers qualified applicants to interviewers or hiring managers
• Enters job opening and applicant information into computer databases or files
• One to three years prior relevant experience in Human Resources
• PLEASE NOTE: This position is a PRN position, which means the shift is as needed. You will work 15hrs per week****
• Working knowledge Windows based software(Excel, PPT, outlook, word)
• *ONLY CANDIDATES WITH SALARY REQUIREMENTS LISTED WILL BE CONSIDERED***
• Basic knowledge of the principles of human resources management
• Knowledge and experience of Human Resources Information System (HRIS) to enter, correct and retrieve factual information, compile reports, produce charts and graphs, and monitor project or program status
• Skill in gathering data to conduct surveys, provide information on HR policies, provide a full range of administrative support and resolve non-recurring problems
• Knowledge of the office's mission, goals programs and administrative and operating procedures
• Skill in analyzing problems, interpreting guidelines and researching a variety of operational and program issues
• Skill in exercising tact, discretion and skill in dealing with varied levels of personnel
• Demonstrated ability to communicate effective orally and in writing
• Skill in establishing and maintaining effective relationships with co-workers, supervisors, and representatives of activities studied to resolve routine problems and provide advice and assistance on routine matters
• Knowledge of human resources to include but not limited to recruitment and staffing requirements, employee relations, labor relations, and position management
• Skill in performing a variety of tasks simultaneously. Skill in performing work in a confidential, ethical and professional manner
• Skill in the use of operating a personal computer, utilizing Microsoft Office products (Word, Excel, Access, PowerPoint)
• Knowledge of office goals and priorities in order to screen requests for information and locate and provide information from files and records needed to respond to correspondence, telephone calls or visitors
• Application in providing high-quality customer service by being courteous, professional and resourceful through various interactions and communicating effectively both verbally and in writing to effectuate Human Resources activities with OHR staff, District employees, other necessary contacts related to OHR activities
• Performs basic benefits/retirement support for positions located within VISN 1 to process requests for assigned specialty area that requires knowledge of various forms, authorities, action codes, regulatory authorities, or additional pay systems; and various employee categories
• Analyzes benefits/retirement documentation to ensure that they are complete, in proper format and content, and consults with supervisory officials to certify facts related to employee benefits/retirement and/or correct discrepancies in documentation as directed by HR Specialists and Supervisor
• Uses a personal computer with a variety of software applications to prepare and assist in the application of the benefits/retirement program
• Performs work involving the collection, compilation, and/or tracking of HR and Benefits/Retirement program data and statistical information in support of the VISN HR program
• Assists in the planning, review, and reporting of data/statistical results of program/project studies
• Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, as well as similar information
• Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittal of information
• Performs work using word processing software and equipment, and integrates several types of software to generate specific working documents and forms such as spreadsheets, database, word processing, desktop publishing, graphics, and other similar products
• Serves as Automated Data Processing (ADP); Monitors the use of services, supplies, or equipment for the office; Performs time and attendance record keeping duties for the office
• Less than 25% of travel may be required for VISN 1 site visits
• Performs basic functions in benefits and retirement support within an HR office in order to process requests and inputs retirement codes into a database system
• Provides clerical and administrative support in an office setting performing time and attendance, supply replenishment, processing requests which require knowledge of various forms, authorities and regulatory authorities, and possesses the ability to interpret and apply these authorities to the work at hand
• Enters and retrieves data into a database
• Ability to communicate verbally and in writing
• Skill in applying data gathering and records keeping
• Knowledge of human resources methods, regulations, and principles
• The ability to plan, coordinate, set and meet deadlines
• Skills with computer systems, spreadsheets, and various programs
• Strong Microsoft office experience is required. Excel is a must as you will be creating and maintaining spreadsheets
• Maintaining personnel files in compliance with record retention policies and applicable legal requirements. Assists in the on boarding of new employees, including the entry of personal information into the HRIS and payroll system, establishes personnel file, and scans employee documentation into HRIS
• Assist as needed in answering department calls as necessary and is available to resolve employee issues, such as employee access to our HRIS and payroll systems, questions relating to policy or procedure, preparation of requests for verification of employment, and other requests as they arise
• Assists the HR department with recruiting and pre-hire processes, including the pre-hire screening workflow, coordinating with managers and Compliance department personnel and by assembling, maintaining, and providing recruiting materials on an as-needed basis to hiring managers
• Assists HR department with Compliance posting, ensuring posters are ordered for new offices, updates are sent, and communicating with managers and branch administrators to ensure required posting is compliant and up to date
• Assists and/or prepares correspondence and processes mail. Communicates information related to benefits, policies, and procedures to employees, answers related questions, and resolves internal customer issues
• Demonstrated record of previous office experience with a similar degree of comparable complexity
• Proficient in Microsoft Office suite including Word, Excel and Outlook
• High attention to detail and effective organizational skills required
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat
• If an external candidate is considered, the candidate will be subject to a passing grade on the relevant proctored entry-level examination at the duty station
• Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity
• Travel expenses incurred in order to take the examination, as well as recruitment travel is the responsibility of the candidate and will not be reimbursed by the Organization
• Assist hiring managers and local admin staff with scheduling EEI testing
• Administer EEI tests subject to being trained as a company test administrator
• Assist hiring managers and local admin staff with scheduling employment interviews
• Compile reports regarding staffing progress
• Assist in coordination of sourcing events such as school career events
• Experience working in PeopleSoft
• Advanced Excel Skills
• Experience with Kronos preferred
• Applicants Must have payroll background
• Applicants Must have PeopleSoft
• Applicants Must have Advanced Excel Skills (a skills test or work sample may be requested)
• Must be available to work evenings & weekends
• Must be available to travel as required
• A Bachelor's Degree or Certificate in Human Resources or similar field with two to three (2 -3) years experience; or equivalent combination of education and experience
• Knowledge of human resources policies and procedures in the areas of onboarding and separations. In-depth knowledge of policies and procedures governing personnel, and administrative processes
• Ability to analyze and make recommendations based on state, university, campus and divisional policy statements
• Demonstrated knowledge of leaves offered such as Family Medical Leave, Pregnancy Disability Leave, parental bonding, etc. Demonstrated ability to prepare related documentation
• Demonstrated knowledge of employee benefit plans and ability to communicate this information to employees. Demonstrated ability to complete employee benefits forms
• Knowledge and practice of calculating skills for basic clerical accounting. Strong, accurate mathematical skills. Experience working with numbers under a deadline
• Strong interpersonal and communication skills, both oral and written. Must have strong writing skills. Ability to communicate clearly and effectively using well organized prose, correct grammar and spelling. Ability to proof and edit work
• Proficient in the use and knowledge of computer systems, electronic mail, web-based applications, word processing, database and spreadsheet software (such as Word, Excel, PowerPoint, Outlook, Access, etc.)
• Proven self motivation to originate documents and written work to meet specific University guidelines and to independently follow tasks through to completion and to take ownership of work performance
• Ability to provide individual or group training and instruction to management and staff
• Demonstrated ability to act on initiative and exercise independent judgment in executing functions and maintaining absolute reliability in handling confidential and sensitive matters
• Skill to independently organize a continuous flow of work in a timely manner while meeting deadlines and with close attention to detail and follow-through
• Ability to work effectively with frequent interruptions, stressful situations, changing priorities and conflicting deadlines while always maintaining diplomacy and professionalism
• Proven ability to exercise initiative, diplomacy, excellent judgment and tact in managing and completing administrative operations, and maintain absolute reliability in handling confidential and sensitive matters
• Ability to maintain an acceptable attendance record, punctuality and meet established deadlines
• Adherence to and ability to employ the UCSD Principles of Community
• Process, track and manage attendance and cash handling (variance) discipline by drafting employee discipline letters and incident reports for managers to administer
• Attend weekly communication meetings with HR Manager and respective management team to review Team Members attendance/variance record to verify if discipline is warranted
• Working alongside HR Manager to ensure all attendance issues are resolved and escalated if/when necessary with interpreting union contract language for consistency. Provide entry gate swiping activity information as needed
• Communicates and processes leave of absence correspondence, creates workflow forms and sends necessary paperwork to employees. Processes claims, and tracks time off due to all Leave of Absence including but not limited to: Personal leave, Workers Compensation, FMLA, Parental Leave, Professional Leave and Disability
• Responsible for uploading/filing Team Member documents
• Provides general HR information to employee questions
• Flexibility with their schedule with availability to work on weekends, holidays and nights as required
• Able to work outdoors in varying weather conditions and walking/traveling to multiple venues throughout the day
• Demonstrated ability to drive processes and to deliver high quality HR services
• Experience in both non-union and union/represented environments in retail or hospitality industry preferred
• Strong organization skills, detail oriented, and ability to handle multiple tasks and assignments
• Ideal candidate demonstrates accountability, thinks critically and demonstrates courage when presenting ideas
• Can easily multi task and manage multiple projects
• 1) Supports a strong commitment to world class customer service and ensures a pleasant and productive shopping experience for all customers
• 2) Assist in meeting or exceeding all financial plans as set by the Company
• 3) Assist in executing all HR related policies, practices and direction from the Company
• 4) Assist in providing leadership and support for Store Management team
• 5) Assists with development and implementation of HR programs to source, recruit, hire, develop and train Management associates to fill vacancies and to provide candidates for the future growth of the Company
• 6) Assists HR Manager in staffing the Store with “service” oriented associates; participates in interviewing and selection, coordinating training, prepares performance appraisals, assist in preparing weekly work schedules, motivates associates to promote positive customer relations and a productive team-oriented work environment
• 7) Assist in meeting all retention goals set by the Company
• 8) Assist in maintaining the open door policy in the store
• 9) Assist in administering all recognition programs
• 10) Assist in supervising the Focus Group program and following up on all issues
• 11) Assist in establishing a store level communication program to include: Newsletter, handouts, meetings, check stuffers, etc
• 12) Assist in facilitating training for all levels in the store. Ensures compliance with S.T.A.R. program
• 13) Assist in carrying out responsibilities in accordance with the Company’s policies and applicable laws, including: interviewing, hiring & training, planning, assigning and directing work; measuring and evaluating performance; rewarding associates
• Coordinates Employee Engagement Surveys
• Responds to questions regarding recruiting and staffing processes, personnel information (benefits/payroll) and interpretation of HR policies and procedures
• Assists in the communication and enrollment process of employee benefits programs
• Serves as a subject matter expert and resource for HR policies and practices, state and federal employment laws, and company HR standard operating procedures
• Promotes and manages local implementation of corporate driven HR programs and initiatives
• Bilingual (Spanish) preferred
• Demonstrated ability to deal with multiple issues simultaneously with a sense of urgency
• Ability to work independently with minimal direction/supervision
• 1-3 years previous experience in Human Resources
• Knowledge of HR operations, processes and best practices
• Computer skills, especially knowledge and experience with Microsoft Excel, Powerpoint and Word Additional Knowledge, Skills and Abilities
• Create and manage vacancies within the Taleo recruitment management system
• Preparing and issuing employment offer documentation
• Process all approved employment changes associated with the employee life cycle and maintain Oracle records accordingly
• Prepare employment letters confirming and communicating employment changes
• Process all leaver administration
• E-filing employee documentation and information and maintaining employee files
• Oracle data input relating to new starters, employee changes and leavers in an accurate and timely manner
• Create and run Oracle Reports as requested by the broader UK HR Team and organise data (new starters, sickness, leavers, maternity leave)
• Improving tracking mechanisms and developing system functionality
• Provide cover for employee and benefit provider administration matters relating to the Flexible Benefits scheme, organising their benefit selections and process queries
• Updating and maintaining HR Admin Process guides in line with policy updates
• Undertaking individual and team HR Projects to improve HR services and delivery
• To provide informal coaching/training experience to colleagues in relation to HR administrative tasks
• To take minutes at HR administration and transactional team meetings
• To work across the HR transactional teams, in response to peaks and troughs of business activity
• Knowledge and experience of using Oracle or a similar HR System
• Experience working in an HR Administration role
• Experience of working within a team environment
• Experience of e-filing documentation; preferably an online filing system such as SharePoint
• Excellent attention to detail and good organisation skills
• Articulate in Microsoft Office applications including Outlook, Word and Excel
• Experience of working within a shared services environment
• Experience of using a case management system
• Experience of working in a quality driven environment
• Ability to manage relationships and expectations on various levels
• Previous administrative experience preferred
• Payroll administration experience preferred
• Extensive experience with Microsoft Word, Excel, Access, PowerPoint, Google Apps
• Must have flexibility of job assignments
• Welcome and assist all customers, vendors, applicants, and guests to the plant
• Answer the telephone in a friendly manner and route call to the appropriate person
• Completing special projects; setting schedules; developing and organizing information
• Preparing reports by collecting, analyzing, and summarizing data
• Administering human resources programs, projects and events, such as open enrollment, service awards, audits, administrator webinars, retiree gifts, and other events
• Performing various clerical and administrative functions to support the activities of the Human Resources department
• Update employee information and communication boards
• Responsible for maintaining the inventory for office supplies
• Creates and maintains new hire packets
• Initiates the pre-employment screening process for new hires
• Lead new hire orientation and on-boarding process
• Other administrative duties as required for HR operations to obtain objectives
• Provide administrative support to the office including responding to inquiries related to staffing, payroll, benefits, HR policies, labor/employment laws, and regulations via telephone, email and in person. Type, copy, fax, and answer multi-line telephone, process HR and temp agency timesheets, open and distribute mail for the HR department, schedule meetings and maintain calendars, coordinate room bookings for various events, process tickets requests for recreation events, manage office supplies inventory and create purchase orders as necessary, process invoices for payment by the finance department, process tuition reimbursement requests, employment verification requests, and perform other administrative duties as may be assigned
• Enter personnel changes into the HRIS system (GEAC) such as demographic data, union codes etc. Process documents/forms such as Identification card requests, addition of dependent on benefits, tax forms, changes in direct deposit etc
• Assemble new hire orientation packets. Coordinate frontline onboarding of new hires including arranging for pre-employment processing. Make HR and employee health services appointment, ensure that the I-9 process, orientation, payroll, benefits are completed. Create TKID numbers, network account and give EPIC access using PeopleSoft SmartHR and Identity IQ
• Monitor and manage the annual compliance of all employees including but not limited to annual health assessment, training, and performance appraisals, licenses
• Assist with special projects as needed including but not limited to Open Enrollment, Performance Appraisals, House Staff Orientation, and Employee Recognition
• Manage the filing system and the maintenance of the personnel files to ensure that document retention policies are adhered to and regulatory standards are observed. Conduct periodic audits of personnel files for JCAHO, DOH and archiving purposes
• Facilitate the completion of background checks including but not limited to reference checks, criminal checks, and education checks. Process I-9 documents consistent with institutional policy
• Generate reports as needed including but not limited to recruitment and retention, union reports, general employee reports
• Work collaboratively with vendors and departments in the H+H system as well as the Mount Sinai Health System to accomplish goals
• Any other duty as may be assigned
• Associates degree in Human Resources Management or a related field required. Bachelor’s degree in a Human Resources or a related field preferred
• Minimum of one year related experience required. Healthcare experience strongly preferred
• The ability to deal with the uncertainties of an evolving, dynamic organization; to interact with various constituencies and all levels of employees successfully is required
• Strong working knowledge of MS Office, particularly Excel. HRIS knowledge preferred
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Must be able to think quickly and identify appropriate resources necessary to achieve the best outcome
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans and meets established deadlines
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly
• Time Management—the individual proactively manages priorities and meets deadlines for deliverables
• Team Work—the individual actively engages all members of the HR team internally and externally as well as H+H partners to achieve established goals
• Provides support for various Human Resources projects such as annual reviews, licensure renewals, etc
• Completes a number of queries and reports in Workday, prior experience and familiarity with Workday is preferred
• Associates Degree in Human Resources or equivalent combination of education and experience required
• Ability to self direct priorities, multi-task, maintain confidentiality, and meet deadlines
• Must have proficiency with the MS suite to include Outlook, Word, and Excel
• Prefer experience with HRIS systems including SAP and/or Taleo
• Must be able to demonstrate a high level of personal initiative to achieve goals and objectives
• Ability to manage multiple projects simultaneously and assist in the recruitment process with several recruiters
• A highly creative person who "thinks outside of the box" with a positive enthusiasm and abundance of energy is desired
• Demonstrate success maintaining positive working relationships
• Excellent organizational, presentation, oral and written skills required
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things. Builds and maintains strong relationships with managers, colleagues, clients and candidates
• Multi-Tasking – the individual is able to multi task in a fast paced environment with high volume work load and maintain attention to detail
• Team Player – the individual exhibits a positive attitude and a willingness to help others
• Self Starter – the individual is able to perform tasks with little to no supervision
• Detail Orientation – the individual follows prescribed procedures with minimal mistakes yet provides recommendations to improve processes
• Provide support to HR by maintaining various reports on HR metrics with ADP and other HRIS tools, etc
• Promote positive employee relations throughout the facility through active listening, referring employees to appropriate HR contact while maintaining the highest level of confidentiality, and answer employee questions
• Handle employment verifications and data entry for payroll
• Conduct New Hire Orientation, administer badges, and handle administrative paperwork
• Special projects as assigned by management
• 1-2 years office/admin related experience
• 1-2 years experience in a fast paced HR environment preferred
• Intermediate to advanced experience with MS Excel
• Experience with Outlook, Word and Powerpoint
• Outstanding written and oral communication
• Ability to handle confidential material and changing priorities
• Ability to work with various levels of management
• ​Bilingual English/Spanish strongly preferred
• Performs a portion of payroll functions
• Maintaining various employment functions in ADP
• Schedules interviews, conducts a new hire orientation & collects interview rating sheets
• Perform administrative functions such as answering the telephone; relaying messages; maintaining equipment and supplies; Setting up and maintain new employee files: Preparing new hire documents for orientation; Ensuring that HR, Benefit, Dispensary, and Worker's Comp documents are filed in a timely manner: Sorting Union paychecks for distribution on a bi-weekly basis; Processing weekly timecards for contract or temporary employees
• Process HR related invoices and submitting to Corporate Accounting
• Maintain a log of Union vacation requests and track actual vacations
• Post job openings and announcements to company bulletin boards
• Covers the switchboard in the absence of the Receptionist. Other tasks include: processing incoming and outgoing mail; greeting and directing office traffic; processing heavy volume of shipping and packing list documents
• Manage the new starter administration process, including preparation of Contracts of Employment, liaising with new joiners, taking up references and following relevant starter procedures to ensure that all systems are set-up before a new employee joining
• Actively improve the induction training process, produce up-to-date welcome packs and ensure the delivery of the mini induction programme to all new joiners on commencement of employment
• Assist with visa administration and global mobility cases
• To act as a point of contact for queries from employees on HR matters
• Play an active role in researching, proposing and managing new benefits and social events
• Conduct exit interviews with all employees who leave the company, producing regular reports and making appropriate recommendations
• Assist the HR Manager with the Employee Performance Review (EPR) for all staff in the UK. Providing reports to managers and ensuring that managers carry out timely reviews for their employees

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25 Human Resources (HR) Resume Examples for 2024

• Human Resources Resumes
• HR Resumes by Experience
• HR Resumes by Role

Writing Your HR Resume

A company’s most valuable resource is its employees, but it takes a great human resources manager to find, manage, and help those employees succeed within an organization.

From hiring to onboarding to benefits, you know how to help colleagues succeed within a company. When it comes to being a successful human resources (HR) professional, you put people first. But although you can spot a great resume from a mile away,  building a resume  of your own is an entirely different beast.

Our HR resume examples and guide have helped HR professionals learn  how to write a resume  and make a cover letter to  land highly coveted jobs with companies like Facebook and Lyft.  Writing an amazing human resources resume has never been easier!

Human Resources (HR) Resume

or download as PDF

Why this resume works

• If you have more than 10 years of experience, you can add a  resume summary  (also called a career summary) to list your HR experience and biggest achievements.
• Space is limited on your resume, but don’t worry—you’ll have more room to discuss the context of your experience in your  human resources cover letter , so you don’t have to try and cram everything onto your resume.
• Whenever possible, quantify the scale or impact of your work on your human resources resume. For example, how many employees did you help hire or onboard? What was the scale of the compensation plan you managed? How many disputes did you resolve? Numbers speak louder than words!

Human Resources (HR) Manager Resume

• Start by listing your hard skills (the tools and technologies you know) and the areas of HR in which you’re an expert, such as Disability or FMLA.
• Don’t make your skills section a laundry list; only include skills that you can readily demonstrate if asked. Honesty is key!
• You can help the reader out by  formatting your resume  with your most recent experience first. That way hiring managers see your best roles right away, which will encourage them to keep reading.

Human Resources (HR) Intern Resume

• Don’t be afraid to showcase your work and accomplishments! Use strong action words like “developed”, “spearheaded”, or “operated” to show hiring managers that you have what it takes to move into roles with more responsibility. 
• In just two to four sentences, let hiring managers know what company you want to work for, the job title you’re seeking, and what specific skills you have that will be an asset to the company.
• The key word here is  specific.  A vague resume objective won’t do you any favors!

Entry-Level Human Resources (HR) Resume

• Have you started a club, held an internship, or had a part-time job? These can all be valuable on your  entry-level human resources resume !
• You can also highlight your academic abilities by listing your GPA or any awards you won during college. You can even list relevant courses to really show off your skills!
• Some employers prefer resumes in different formats, so check the  Human Resources job description  if you need to use a  Google Doc template  or a  Microsoft Word template  to format your entry-level human resources resume correctly.

Junior Human Resources (HR) Generalist Resume

• Woah, cowpoke! Hold off for a minute and use our  resume checker  to ensure your Jr. human resources generalist resume is formatted correctly and that you’re using all the gold-standard grammar and punctuation rules.
• Leverage metrics about the number of employees at each company you’ve worked for, the percent increase in efficiency after implementing a new HR tool, the number of new hires you’ve added, or the increase in qualified applicants you’ve driven through recruitment strategies

Human Resources (HR) Assistant Resume

• Above all, be specific. A generic, vague objective only wastes valuable space. Instead, talk about your qualifications for the position at hand, then mention why you want this particular role with this specific company.
• For example, did you help plan an event that brought in an extra $3K in revenue? Or maybe you collaborated with your HR team to develop new onboarding processes that decreased the cost-per-hire by 21%. Whatever you did, find a way to tell the employer why your efforts mattered on your  human resources assistant resume .

Senior HR Manager Resume

• Tell your story with the help of your past work experiences! Enrich your senior HR manager resume by depicting the growth in your career. Mention your early career and how you’ve managed to go from simply revisiting policies to finally improving employee satisfaction rate as a manager.

HRIS Analyst Resume

• As long as you list tools like Tableau, Oracle HCM Cloud, or even TSheets, you’ll be able to convince a would-be employer that you know the ins and outs of visualizing employee data that help an organization reduce its turnover rates.

HR Analyst Resume

• Make your HR analyst resume more eye-catching by choosing the “Standout” template and picking a yellow tone that is cool on the eyes. Back this visual appeal with a degree such as a Bachelor’s in Organizational Behavior and Human Resources that you’ve accomplished and show that you’re a professional in handling employee behavior and data.

HR Compliance Resume

• Use and highlight bullet points like “lowering instances of compliance violations by 17%” in your previous roles. These metrics will do the job of solidifying your interest and ability to ensure all workspace operations are compliant with state and federal laws.

Human Resources Recruiter Resume

• For example, you must show your unmatched competencies in skills and tools that track, assess, and help onboard new hires smoothly.

Human Resources Administrator Resume

• A great example you can use in your human resources administrator resume is underscoring your input in achieving a 42% increase in promotion rates for employees under your supervision.

Human Resources Associate Resume

• However, it’s not enough to state that you’re a team player; your human resources associate resume must also show your contribution in identifying, interviewing, and onboarding new hires.

Human Resources Executive Resume

• For instance, integrating Tableau’s HR data analytics dashboard to support decision-making would give recruiters a reason to pick your human resources executive resume ahead of others.

Human Resources (HR) Director Resume

• Use your work experience bullet points to showcase a variety of skills, like management, collaboration, data analysis, and mentorship. Think of each bullet point as a separate skill you want to showcase.
• Using a  resume template  can help you easily change stylistic elements to suit your fancy, like colors, font types, and layouts. Be creative and go for it!

Human Resources (HR) Coordinator Resume

• Set a timer for six seconds. Now, read through your resume until the timer runs out. What stands out the most?
• Hopefully, “numbers” was your top answer. Numbers are easier to scan, and they’re great at showing how you improved your workplace, so include them when you can!
• Try to include rates like ROIs, time and cost per hour, the staff you oversee, reviews, error reductions, efficiency improvements, and employee retention time.
• While you don’t have to use an outline, we would recommend it, especially if you haven’t  written a resume  in a while.

Human Resources (HR) Generalist Resume

• Use small amounts of color (and different font types) to break up an otherwise-monotonous page of black text and draw attention to section headers.
• However, if you personalize your summary by calling out the employer and the role by name, as well as listing your most relevant achievements, you should add it in to help make a great first impression!

Human Resources (HR) Representative Resume

• While that’s understandable when you make a  resume outline , your resume must be polished and customized to highlight past experience that is applicable to the new job you desire.
• In general, we recommend including three to four work experience listings total so you can expand on each. Any more than four, and it starts to get pretty overwhelming!
• This way, you can quickly review your resume against the job description to  build a customized resume  for every job for which you apply!

Human Resources (HR) Data Analyst Resume

• Always double (and even triple)  check your resume  for any typos or grammatical errors before you turn it in. Even areas that you think are perfect, like your Contact Information, might have a missed “t” or an extra period.
• We’d recommend having a friend or colleague read your resume, too, since they’re more likely to notice mistakes. 
• Font : are you using two fonts, one for your body text and one for your headers?
• Layout : is your resume easy to read? Do you have headers for each section? 
• Style : does your resume convey your personality? If not, consider adding some color and different font types, provided your resume is still readable afterwards.

Human Resources (HR) Benefits Specialist Resume

• Numbers will encourage hiring managers to slow down and carefully read your text. Plus, they take less space then words and can demonstrate your capabilities faster. So, if you want to demonstrate your capabilities quickly, use numbers! 
• For example, adding a  resume objective  usually isn’t the best option unless you’ve just changed careers or are starting out in the HR field.

Human Resources (HR) Business Partner Resume

• That internship you had back when pagers and Razr phones were a thing? Probably not relevant—instead, pick three to four recent positions where you’ve showcased your leadership abilities. 
• We’d recommend listing your experience in reverse-chronological order (aka putting your most recent work experience at the top) to increase the chances of making a good first impression right away.

Human Resources (HR) Recruitment Coordinator Resume

• That’s right. Your resume doesn’t need to be boring to command respect. In fact, a bold color can demonstrate confidence and individuality, which can make you an even more desirable candidate. 
• A note of caution: While more companies are valuing individuality and personality, there are times when muted colors (think deep navy, slate gray, or hunter green) may be more appropriate. This may be especially true if you’re applying to work in HR for a legal or investment firm.

Human Resources (HR) Specialist Resume

• If yes, use our human resources specialist resume to add a dedicated section where you can add certs and improve your chances of being hired.

Chief Human Resources (HR) Officer ( CHRO ) Resume

• With a cluttered template, you run the risk of leaving an employer overwhelmed and unsure of where to look on your resume. Using a clean template, like our Elegant, Official, Standout, or Professional templates, will let a recruiter focus on what’s important and help you put your best foot forward.

VP HR Resume

• If you’re applying for a senior-level position, like Vice President of HR, you’ve probably got a ton of experience under your belt. Still, your resume should ideally fit into one page, so select your most substantial achievements at each role to mention under your work experience in your VP HR resume.

Related resume guides

• Office Administrator
• Talent Acquisition
• Operations Manager

You could be an employer’s dream candidate, but you won’t be hired if your resume isn’t readable or logical. So before your professional resignation letter hits your current employer’s desk, walk through our guide on the top resume formats, what to include in your contact header, and how to make your HR resume readable for employers and ATS.

Top resume formats

The top three  resume formats  for 2024 are reverse-chronological, functional, and combination/hybrid. Each format showcases your aptitude for the job in different ways.

• Reverse-chronological : This format stresses your career progression by putting your most recent job at the top. It’s easy to skim, but it can reveal gaps in employment or career changes.
• Functional : Skills are the name of the game with this format, which highlights position-related and transferable skills alike. However, it can confuse ATS and recruiters since it’s not common.
• Combination/hybrid : It’s the best of both worlds with an in-depth skills section and a work history section, but it can be hard to format and isn’t ATS-friendly.

We believe the reverse-chronological format, as shown below, is the best choice for a human resources resume because it’s easy for ATS and recruiters to read quickly and tells a consistent, steady of your career.

Include the right details in your contact header

Your contact header is where you list (surprise, surprise) your contact information. In this section, you’ll want to include the following:

• Job title you’re seeking
• Email address
• Phone number
• City/State (optional)
• Professional links (optional but recommended)

Since your contact header is the first thing recruiters will read, you need to design it carefully. Place your contact header at the top of your resume, either centered or left-aligned, to make it easy to spot. If you’re struggling to fit everything, remove the optional elements or go down a font size.  Just make sure it’s no smaller than your resume body text . 

You should also adjust the color, font style, and layout. Giving your name a different font and a color block outline can showcase your personality and desired role. No matter what you do with your contact header, just ensure it’s easy to read and looks professionally appealing.

Our resume examples can offer inspiration if you’re struggling to format your contact header.

Make your HR resume readable for software and people

HR professionals know the hiring process is complex, so ATS can be a lifesaver when used well. That means that when you write your HR resume, keep ATS in mind to avoid getting the boot.

Our tips on formatting elements can help you format your resume to impress ATS and employers.

• Margins : Avoid margins smaller than half-inch or larger than one inch to give your resume a professional and clean appearance.
• Fonts : Sans-serif fonts are the best for ATS readability, but unusual fonts aren’t a good choice. Choose safe standards like Arial, Verdana, and Helvetica.
• Font sizes : Overly large or small fonts are overwhelming and hard to read. Use 10 or 12-point font sizes to keep reading a cinch.
• Header names : ATS systems aren’t programmed to recognize creative header names, so stick to industry standards like “work experience” and “skills.”
• Skills:  Include skill keywords listed on the job description to ensure your resume passes ATS inspection.
• Logical order : ATS and recruiters read resumes quickly, so organize your resume according to industry recommendations. Namely, put your contact header at the very top and put your work experience in the middle.
• One page : Recruiters have limited time to read endless qualifications, so keep your resume to a single page. 
• File type : Some ATS won’t recognize .dot, .txt, .jpg, or other file types that aren’t .docx. Submit your resume as a Word document and PDF to cover all your bases.

Write a Winning HR Resume

Writing an effective resume  is an overwhelming process, but human resource professionals can get it done in no time by writing only a section at a time.

In the following sections, we’ll introduce:

• Using an objective/summary effectively
• Listing your HR experience
• Choosing the appropriate skills
• Writing the education section and adding optional elements
• Tailoring your HR resume
• Editing your resume for maximum impact

Determine whether you should use an objective/summary

Many people will argue that a  resume objective  or summary is a waste of space that’s “me-centric.” Yet, a worthwhile objective or summary can showcase your qualifications and give a snapshot of  how  you can impact a business. 

Good objectives and summaries tell the recruiter why you should be hired in three sentences or less. They should highlight your skills while expressing how you’ll use your unique experience in the role for which you’re applying. 

Objectives are typically used when you’re changing careers or just starting out, and they focus on your strengths and transferable skills. Summaries are used for those who have been in their career field for some time, and they function as a snapshot of your long-standing career.

You may not need a summary or an objective, but if you do choose one, always tailor it to each job for which you apply. 

For example, generic objectives give nothing more than buzzwords like this:

• Talented human resources professional seeking new opportunities. Skilled at hiring, management, and communication.

This doesn’t tell the recruiter anything about the candidate’s unique experience (or  anything  about the candidate at all). A good objective is specific and personable, like this example:

• Compassionate and detail-driven HR professional with 3 years of experience. I want to use my interpersonal communication skills and conflict resolution abilities to increase employee satisfaction at CORE. My goal is always to foster relationships from the start of the onboarding process, resulting in a 15% decrease in ETR. 

Similar to the example above, notice how this savvy candidate tailors the career objective to the target business.

Summaries are excellent tools if you’re further along in your career. If you’re SHRM-SCP certified or have been in management for years, you should use a  summary for your resume . Summaries can be difficult, though, because you have to cram in years of experience, often resulting in something that looks like this:

• Experienced HR professional who is organized and passionate about people. I am certified and ready to bring my 10+ years of communication, training, and administration skills to your company. 

It’s not bad per se, but it’s vague and not tailored to the company. The one below gives examples of the applicant’s skills and what they’ll provide for their employer:

• Onboarding and employee training are my specialties as a PHR-certified manager with 10+ years of HR experience. I’m passionate about talent acquisition, coaching, interviewing, and compensation/benefits. I wish to use my skills to increase employee satisfaction and training effectiveness while decreasing time-to-hire and time-to-productivity at CORE.

Like the visual below, the above summary explains goals, specialties, and what the candidate can do for their future employer. When writing your objective or summary, make sure it’s detailed and concise to showcase your best qualities.

List your HR work experience

HR professionals wear a lot of hats, so it can be tempting to cram in as many past jobs as you can to showcase your adaptability and skills. This results in a resume that’s overloaded without a clear focus.

Instead, list  two to four of your most relevant job experiences . Doing so provides a clear story of your career and gives you room to expand on the responsibilities and skills you obtained from each position. 

If you lack formal job experience, list internships, volunteer/leadership work, and projects related to your desired HR position.

Write actionable bullet points

Bullet points are the bread and butter of your experience section, so your writing should be as specialized as possible in this area. Use active verbs and targeted language without resorting to personal pronouns to create the most impact. Consistency is key, so match your verb tenses and either use punctuation or avoid it altogether.

Excellent bullet points for an HR resume are distinct and concise. Use the following examples to help you craft amazing bullet points on your resume: 

• Enforced compliance with federal, state, and company employment laws
• Created individualized employee performance reviews in collaboration with management quarterly
• Educated employees on company policies, procedures, and compensation during employee training
• Established a standard set of onboarding processes, including interviewing, office setup, and software training

These bullet points showcase your specialized skills and highlight your accomplishments most effectively and efficiently. 

Harness the power of numbers

Metrics are frequently missed in HR resumes, but they’re a huge asset. They’re definitive proof that you’ve done your job well. So, you should aim to include metrics on 50 percent of your job description bullet points.

When discussing your job responsibilities, try to include some of the following  HR metrics :

• Improved time-to-hire
• Increased employee retention
• Increased employee satisfaction
• Increased employee performance

Below are some sample job description bullet points using the above metric types. 

• Established improved hiring processes, including quarterly job description updates, sourcing plans, and training/development opportunities for current staff, reducing the time to hire by 7 days
• Provided individualized guidance through weekly one-on-one meetings with new staff members, resulting in 13% higher employee retention than in previous years
• Distributed satisfaction surveys in meetings and incorporated feedback into procedures over 6 months, resulting in 50% higher satisfaction rates than the previous year
• Encouraged employees in weekly meetings with special shout-outs and consistently pointed employees to HRIS records in case of concerns regarding payroll, benefits, or training, resulting in 15% higher employee performance than the previous quarter

Choose your HR skills selectively

The skills section on an HR resume presents your attributes and qualifications in an easy way to read. Regardless of your experience, this section showcases why you’re the best candidate for the job because you possess the traits and knowledge the employer is seeking. 

This is why ATS prioritizes skill keywords to weed out candidates, so nailing this section is crucial. To ensure you stay on the recruiter’s list, choose skills that appear in the job description or those related to similar HR positions. 

Below are some good examples of hard and soft skills HR recruiters desire:

• Microsoft Office Suite
• Legal Compliance
• Conflict Resolution
• Performance Management
• Compensation and Benefits
• HRIS or HRMS
• PHR Certification
• Planning and Strategy

These  resume skills  show experience in multiple areas, like recruiting and payroll, while also listing some hard skills like ATS knowledge. 

Include education, and decide on optional sections

As displayed in the visual below, you’ll need to include education, as most HR positions require a BA in Human Resources Management or associated degrees. Depending on your education level, years in the workforce, and any specializations and certifications, you may need to include different sections on your resume.

For example, if you have multiple certifications, it may not be wise to crowd them all in your objective/summary. Instead, list them in your skills section. 

You may wonder if you should add a  hobbies and interests section to your resume , but most HR resumes shouldn’t include these. Interests and hobbies can be useful in tipping the scale in your favor, but most often, they don’t increase your chances significantly.

However, if the job description or ad mentions company culture or the importance of interests, you should include an interests and hobbies section. For example, if you apply for an entertainment company position, including your love of Harry Potter and Star Wars might be beneficial.

Adjust your HR resume accordingly

Every job is different, so each resume you submit should also be unique. Human resources jobs will have things in common, so you don’t need to revamp your resume completely. Still, pay attention to the differences with each position. Tailor your  objective/summary ,  your skills , and  your work experience bullet points  to match the job description or ad for every job to which you’ve applied.

Edit your HR resume for optimal impact

Although it’s tempting, don’t submit your resume right away! Even though it’s technically complete, there could be mistakes you’ve overlooked.

Walk away for a day or two and let others read it. Once you’ve refreshed your mind, come back and  check your resume  one last time for any errors. Then make the necessary changes until your HR resume is spotless.

Nail the interview and get hired

The last step is to celebrate and prepare for your interview! You can use our  resume checker  to upload your resume and check it against our AI-powered tips or use our  resume builder , which allows you to create resumes from scratch. Just remember, whenever you apply for a job, you’ll want to tailor your resume again. Good luck—we’re rooting for you!

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Human Resources Assistant Resume Examples: Proven To Get You Hired In 2024

Human Resources Assistant Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., human resources assistant resume sample.

An HR assistant is tasked with completing everyday administrative tasks in the HR department, as well as any other HR-related task assigned to them. These tasks may include, doing background checks on potential employees, onboarding new employees, assisting in organizing payroll, etc. 
Recruiters will be looking for an educational background in HR or a related field, as well as experience as an HR assistant. Here is an example of a strong HR assistant resume.

We're just getting the template ready for you, just a second left.

Recruiter Insight: Why this resume works in 2022

Tips to help you write your human resources assistant resume in 2024,    include hr-specific tools..

While you will need to be experienced with administrative tools, you also need to make sure your tools section includes HR-related tools such as ATS software, and resume databases. Ensure you keep up to date on the newest software being used, and consistently update your tools list accordingly.

   Use metrics to show your workload capabilities.

Show recruiters how much you can do by including figures when discussing your experience in previous positions. E.g. this applicant ‘copied 200 documents, sent 490 emails…’. Recruiters will always want to hire someone whom they know will be value for money and will get a lot done efficiently.

HR Coordinator Resume Sample

Hr specialist resume sample, skills for human resources assistant resumes.

Here are examples of popular skills from Human Resources Assistant job descriptions that you can include on your resume.

• Adobe Photoshop
• Administrative Assistance
• HR Policies
• HR Consulting
• HR Management
• Performance Management

Skills Word Cloud For Human Resources Assistant Resumes

This word cloud highlights the important keywords that appear on Human Resources Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Resume Guide: Detailed Insights From Recruiters

• Human Resources (HR) Resume Guide & Examples for 2022

Improve your Human Resources Assistant resume, instantly.

Use our free resume checker to get expert feedback on your resume. You will:

•  Get a resume score compared to other Human Resources Assistant resumes in your industry.

•  Fix all your resume's mistakes.

•  Find the Human Resources Assistant skills your resume is missing.

•  Get rid of hidden red flags the hiring managers and resume screeners look for.

It's instant, free and trusted by 1+ million job seekers globally. Get a better resume, guaranteed .

Human Resources Assistant Resumes

• Template #1: Human Resources Assistant
• Template #2: Human Resources Assistant
• Template #3: HR Coordinator
• Template #4: HR Specialist
• Skills for Human Resources Assistant Resumes
• Free Human Resources Assistant Resume Review
• Similar Human Resources (HR) Resume Templates
• Other Other Resumes
• Human Resources Assistant Interview Guide
• Human Resources Assistant Sample Cover Letters
• Human Resources (HR) - 2024 Resume Guide
• Alternative Careers to a Human Resources Assistant
• All Resumes
• Resume Action Verbs

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HR Assistant Resume Samples

HR assistant’s job role is focussed on helping the HR directors and managers in accomplishing various HR related tasks . The day to day responsibilities of the HR assistants includes – answering employee’s queries, processing incoming emails, creating and distributing documents, providing customer service, serving as a point of contact, updating HR database of the company, arranging and setting meetings, maintaining the calendar of an HR department , and compiling reports.

To effectively perform the HR duties, individuals must demonstrate the following competencies in the HR Assistant Resume – problem-solving skills, strong interpersonal skills, communication capabilities, the ability to present numerical data, work prioritization skills, performance seeker and a good working knowledge of HR software applications. Candidates holding a degree in human resource, finance or business administration can serve as HR Assistants.

• Resume Samples
• Human Resources
• HR Assistant

HR Assistant Resume

Summary : Offering over 13 years of HR management experience and background of repeated success implementing best practices and building successful HR departments from the ground up. Incomparable ability to prioritize and carry out multiple HR projects and deadlines concurrently. Unmatchable organizational, time management and interpersonal skills.

Skills : Human Resources, Payroll, Outlook, Hippa, Computer, Excel, Word, Phone Etiquette, Customer Service

Description :

• Leadership development strategist non-profit assists in the professional development of the leadership team, their staff and the logistics of all processes.
• Facilitates communication between staff, management, and leadership that translates directly to clients.
• Consults for clarification of company mission, policies and sense of perseverance programs.
• Maximizes and aligns the tactical use of human capital along with employee relations that support industry requirements.
• Cultivates hr approaches that include accountabilities for line coordinators to develop the skills of their immediate junior talent.
• Encourages mutual divisional/functional exchange, sharing and collaboration within the agency, so everyone gains knowledge of the overall organizational mission and targets.
• Provides employee orientation insight, life-learning, and training logistics.
• Trains & develops all human capital so they can make a difference within their business and ultimately throughout the organization.

HR Assistant II Resume

Headline : Accomplished in transforming disorganized HR organizations into cost-efficient strategic entities and valued partners in attaining top-priority business goals. Proficient in administrating corporate HR initiatives, providing a broad level of counseling on recruitment, employee relations, retention and training programs and handling complex situations with professionalism and confidentiality.

Skills : Recruitment, Payroll, Employee Relations, Human Resources, Kronos, Hr Policies & Procedures, Safety

• Completed unemployment documents for employees enrolled in edd work sharing program.
• Generated important letters and memos to be sent out to all employees in a timely manner.
• Ensured complete functionality of office machinery; scheduled service appointments and preventative maintenance.
• Interviewed and screened applicants, entered information in database for corporate office.
• Designed the employee performance evaluation process and merit program.
• Provided administrative support by coordinating payroll-related employment data.
• Coordinated administrative aspects of the performance management program for staff, including database tracking, document preparation, and following up with supervisors.

HR Assistant III Resume

Summary : Accomplished and energetic administrative assistant with a solid history of achievement in Human Resources. Motivated leader with strong organizational and prioritization abilities. Obtain a rewarding position that will provide growth and career advancement.

Skills : Excel, Multi-Line Phone System, Word, Outlook, Organization, Supervisory, Customer Service, POS, Food Service

• Assembles new hire information packets, updates hr files, assist with hr compliance/ confidentiality.
• Provide hr assistance in the areas of benefits, workers' compensation, and assisting hr manager as needed with employee issues and interpretation of policies and procedures.
• Providing moral support and understanding for all employees regarding er issues and referrals to eap.
• Managed staff members, including 3 hr assistants, 1 recruiter and the front desk receptionist. Ensure accuracy with personnel records and mail them on a weekly basis to a corporate office.
• Assist current employees with data changes and interpret for employees as needed. Responsible for submitting and screening medical questionnaires and assisting with the medical clearance process.
• Ensure accuracy with all new hire paperwork, confidentiality and day to day functions as an hr assistant.
• Maintain a professional working relationship with hr staff, site supervisors, and corporate staff. Work closely with hr recruiter and enter all new hire routers on excel log.

Recruiter/HR Assistant Resume

Summary : Seeking a Human Resources position where educational background and professional experience will allow to make an immediate contribution as an integral part of a progressive company. Employee seeking an administrative position that will make the most of experience in office management, communication, organization.

Skills : Microsoft Office, Notary Public, Office Organization And Administration, Office Purchasing And Invoicing

• Updated all employee personal information for so cal glaziers and teamsters as well as completing missing reports.
• Handle any questions employees have in regards to union and teamster benefits as well as obe benefits.
• Carefully review attendance reports for employees who violated attendance policies.
• Spearheaded movement of dead and slow inventory while partnering with operations and productions ensuring fda and qa regulations were met.
• Input employee data into the time clock system to ensure missing in and out punches are corrected.
• Coordinated and processed fingerprint clearance and background check forms for interview candidates, ensuring that the processing is completed during the interviewing process.
• Maintained personnel files for all employees and volunteers, ensuring their accuracy, confidentiality, and security.

HR Assistant Intern Resume

Objective : Human Resources professional with 2 years experience in HRIS, optimizing business processes and database management. Skilled in handling complex situations with professionalism and confidentiality. Master's graduate in International Business with Human Resources certification.

Skills : Microsoft Word, Microsoft Outlook, Customer Service, 2D Seismic Data, Microsoft Excel, Time Management, Leadership

• Provide as needed support to the team including employee relations, benefits compliance, wellness program, and culture management.
• Keep all employee information up-to-date through core hr data with headcount file an organization chart.
• Experienced in confidential discussions pertaining to salary, benefits, organizational structure, and other hr-related topics. Facilitate logistics for new hires (assist in onboarding) and terminations.
• Monthly card reconciliation performs general administrative tasks such as reception, sorting mails and answering phones. Host monthly employee events and maintain the employee welfare program.
• Upload and process training documents for hr as well as employee verifications, garnishments, and unemployment claims.
• Supported the vice president of human resources with various reports, projects and hr initiatives.
• Entered new employees in adp payroll system and maintained electronic database and personnel files to meet compliance guidelines.

HR Assistant And Payroll Resume

Objective : Over 4 years of increasing responsibilities in Human Resources. Excellent experience in organizational and administrative support. Accustomed to working in a fast-paced atmosphere and multi-tasking a number of assignments. Ability to work productively as a team player and as an independent contributor.

Skills : 64 Wpm, Excellent Communication , Microsoft Office, Able To Work In A Fast Pace Environment, Multi Phone Lines, Faxing, Copies

• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Process and issue employee paychecks and statements of earnings and deductions. Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Prepare and balance period-end reports, and reconcile issued payrolls to bank statements. Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
• Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
• Responsible for some aspects of payroll such as collecting payroll data making the adjustment on the time cards as well as processing payroll data to ADP assisted employees with questions or issues. 
• Drafted and administered policies relating to human resources in direct coordination with site manager, hr manager and regional hr director.
• Post payroll, confirmed employee hours for payment, process payment adjustments for missing pay.

HR Assistant/Coordinator Resume

Summary : Over 19 years of experience as a Human Resource Professional and Environmental Health & Safety Coordinator. Efficient and detail oriented professional with an innovative attitude, sound judgment and motivation to sustain management and business proficiency. Reliable employee with a strong work ethic and commitment to integrity.

Skills : Microsoft Office, PeopleSoft, People Site, Lotus Notes, Outlook, Catalyst, Etc.

• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Compile and prepare reports and documents pertaining to personnel activities.
• Request information from law enforcement officials, previous employers, and other references to determine applicants employment acceptability.
• Process and review employment applications to evaluate the qualifications or eligibility of applicants.
• Arrange for advertising or posting of job vacancies, and notify eligible workers of position availability.

Administrative/HR Assistant Resume

Objective : Efficient Human Resources applicant with expertise in developing and implanting HR policies and procedures smoothly and with little guidance. Experience in building up and working with multinational teams, providing training and delegating tasks.

Skills : Administration,Microsoft Word, Office Some Excel, Various Office Equipment - Copiers, Scanners, 10 Key & Switchboard Exp.

• Created and tracked purchase orders within sap to fulfill staff requests for new materials and to maintain adequate inventory levels for kitchen and office supplies.
• Coordinated various aspects of the recruitment and selection process, including serving as the primary administrator for the applicant tracking system, scheduling interviews, and conducting reference checks.
• Prepared new hiring packets as well as inputting new hire employee's information into the system reconciled bills from different insurance companies.
• Conducted interviews and assisted with prequalifying candidates to their assignments.
• Utilized in-depth knowledge of applicable organizational policies and regulations to solve all problems, providing a more stable and customer friendly environment.
• Performed work independently and used sound judgment to adapt and apply various established guidelines.
• Reported to senior human resource recruiter daily with an update on information sourced.

HR Assistant Manager Resume

Objective : Seeking a career in Human Resource Management. Ensures employee satisfaction in the workplace and strives to create a positive, effective, and appropriate work environment. Seeking a human resources position with a focus on employee training and team building.

Skills : Microsoft Outlook, Lotus Notes, Databases - People Soft, Access, Web Window Care, Image, Business Objects, Customer Relations, Phone

• Assist human resources manager and other team members with daily office tasks as needed/assigned by the hr manager.
• Screen and return phone calls as instructed prepare letters, memos, reports, charts and graphs as directed.
• Schedule interviews and guide applicants through the interview process, administer pre-employment assessments.
• Assist with the coordination of internal and external functions assist with the day-to-day running of the office; ensuring that office protocols and procedures are followed.
• Additional clerical and administrative tasking including copying, answering telephones, filing, mail distribution, supply orders, handling special projects and other duties as assigned.
• Assist with scheduling and compiling necessary paperwork to conduct employee benefit meetings.
• Maintain and file papers and documents into appropriate employee files, ensure legal records and retention compliance.

Summary : HR Specialist Assistant with over 11 years in recruitment and employment processes. Detail-oriented HR Assistant who excels under tight deadlines, while anticipating and averting potential problems by proactively streamlining processes. Focused Utility Specialist who expertly manages cleaning and maintenance projects. Utility Specialist successful at providing consistent and high-quality cleaning services.

Skills : Word Processing, Microsoft Office, Windows, Data Entry

• Structured and implemented programs and policies in the areas of training, compensation structures, benefits packages, incentives and new-employee orientation.
• Instituted preferred providers list and trained managers and associates on procedures to follow in case of injury.
• Created a reputation of honesty and integrity both inside my organization and with third party benefit administrators.
• Organized employee recognition events, health fairs, safety meetings, and communication events.
• Maintained numerous communication boards with current and relevant information.
• Conducted background checks on candidates by obtaining information from previous employers and references.
• Assisting employees with their day to day queries related to salary or any other documentation required.
• Prepare spreadsheets and update managers on employee background and fingerprint statuses.

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HR Assistant Manager Resume Sample

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Work Experience

• Encourages Success – by supporting and respecting your guests and their goals; by recognizing them and making them feel valued and important and offering thoughtful choices to help them feel restored and balanced
• Make It Happen – by being perceptive to your guests’ needs; by taking ownership for getting things done and working seamlessly with others to help guests be successful
• Independent and hands on, exposure in C&B area is an advantage
• O Establish and implement employee event calendars and activities; including, but not limited to, Employee Appreciation Dinners, Movie Nights, Shopping Buses, Holidays and other social and athletic events for ARAMARK Denali based properties
• Attend the Company Training Managers’ conference, relevant industry association meetings, conferences and external programs as budgeted
• To formulate clear and quantifiable training objectives in response to an identified training and development need
• To develop creative and innovative training programs that both satisfy the specified training objectives, and facilitate the transfer of new skills and techniques into the workplace
• To complete projects as and when they arise. Examples would be the implementation of Standards Training Manuals, Managers Training Passports, E Knowledge, and other extraordinary training initiatives based on the property’s specific needs
• Analyzes data and makes recommendations to improve service levels across the HR footprint
• Generates monthly reports and develops Key Performance Indicators (KPI's) for critical HR elements and assigns countermeasures to achieve performance targets
• Leads and directs activities of subordinates and ensures the timely completion of all tasks/assignments
• Manages processes related to Staffing and ensures timely and efficient fulfillment of all Staffing requests. Works with Staffing partners to provide qualified associates that meet the requirements of the organization. Develops and tracks Staffing demands and works with manufacturing to understand current and future Staffing needs
• Provides guidance to supervisors and employees on problems originating from individual work situations or work environment. Counsels management and employees on grievances and complaints. Takes appropriate steps to see that they are resolved or channeled to management, if necessary
• Support of team members to achieve team goals (Safety, Quality, Cost, Delivery and Morale)
• Complies with applicable company policies and procedures
• Explains company personnel policies, benefits, and procedures to employees or job applicants
• Records data for each employee, including such information as addresses, weekly earnings, logistics, absences, counseling issues, and dates of and reasons for terminations
• Processes and reviews employment applications to evaluate qualifications or eligibility of applicants
• Answers questions regarding examinations, eligibility, salaries, benefits, and other pertinent information
• Examines employee files to answer inquiries and provide information for personnel actions
• Coaches employees on issues pertaining to conflict resolution and employee performance
• Provides information to authorized persons and organizations, such as credit bureaus and finance companies, in compliance with Lear Montgomery’s confidentiality practices and HIPAA regulations

Professional Skills

• Excellent organizational skills and demonstrated ability of handling multiple tasks, priorities and directives
• Good command of English, Computer literacy, Communication skill, Problem Solving, Interpersonal Skill, Service Minded and analytical skills
• Demonstrates strong leadership and coaching skills / potential
• Excellent problem solving skills and able to handle challenging conversations
• Excellent influence, interpersonal, communication, problem solving, follow-up and creative solution generation skills
• Excellent verbal and written communication skills, ability to deal people politely, willingness to learn
• Ensure store leadership team is trained in general recruiting, interviewing, and staffing skills and specific company processes and policies

How to write HR Assistant Manager Resume

HR Assistant Manager role is responsible for training, leadership, english, analytical, coaching, interviewing, payroll, compensation, security, printing. To write great resume for hr assistant manager job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For HR Assistant Manager Resume

The section contact information is important in your hr assistant manager resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your HR Assistant Manager Resume

The section work experience is an essential part of your hr assistant manager resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous hr assistant manager responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular hr assistant manager position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative HR Assistant Manager resume experience can include:

• Performs administrative functions such as printing out pay stubs, resetting passwords, checking discrepancies with time, handling filing status changes) using Kronos and People Soft databases, and Quest
• Performs employee advocate functions such as responding to questions pertaining to benefits programs such as life, health, dental and disability insurances, retirement plans, vacation, sick leave, leave of absence, and employee assistance
• Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are all in compliance
• Excellent verbal and written skills in English and Chinese
• At this level the role has increased responsibility including, but not limited to, additional skills, multiple lines/products, diverse teams, etc
• Effectively present information and respond to questions from managers, employees, and the general public

Education on a HR Assistant Manager Resume

Make sure to make education a priority on your hr assistant manager resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your hr assistant manager experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in HR Assistant Manager Resume

When listing skills on your hr assistant manager resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical hr assistant manager skills:

• Working experience in HR function, with at least 3 year overall HR exper-tise,FMCG working experience is better
• HR experience or requisite educational background (experience in training, recruiting, benefits, etc)
• Prior experience recruiting candidates
• Project management skills including the ability to create a project plan and track closure of milestones
• Coordinates and conducts training for Lear employees and staff in regard to soft skills, drug awareness, safety, etc
• Strong knowledge of and experience with California HR law

List of Typical Experience For a HR Assistant Manager Resume

Experience for assistant hr manager resume.

• Excellent communication skills with the ability to communicate clearly, effectively, and accurately in verbal and written form
• Personnel- Taking care of employee grievances, maintaining cordial relationships & working for good employee relationships management
• Promotes excellent employee relations through accurate interpretation and administration of HR policies and programs
• Assists HR Manager to provide strong leadership to the HR team (technical expertise + business direction)
• Strong technical expertise in HR
• Strong knowledge of human resources principles and practices as an HR generalist or specialist in one or more of the assigned areas of responsibility
• Demonstrated ability to use HRIS applications to process, review, monitor and/or report human resource transactions
• Ensuring that Human Resources policies are administered fairly and equitably to avoid any allegations of inequality or favouritism
• HRM – Developing & Assisting HR Manager in formulating HR policies/programmes/Interventions etc

Experience For Assistant Manager HR Resume

• Plans, organizes and executes organizational policies, procedures and programs in Staffing, Compensation and Benefits, Training, Administration and Security
• Partner with recruitment and hiring team to make sound hiring decisions, give guidance and expertise as needed, particularly around compensation
• Develops and/or maintains descriptions for all new jobs, performs desk audits on workstations reviewing and update job descriptions as needed
• Initiates and investigations regarding allegations of harassments, discrimination, and/or inappropriate conduct
• Recruit right sales talent, provide sound suggestion to sales functional/regional leader in terms of people hiring solution
• Build up sales talent pipeline through developing sales talent

Experience For HR Assistant Manager Month FTC Resume

• Help sales team to well understand & update company culture, facilitate change management, contribute to sales team moral building up
• Remain current and knowledgeable in job board trends and neighboring recruitment events
• Consistently assess talent needs in the building through partnerships with the leadership team and the Sr. HR Manager
• Attend meetings and seminars to obtain information useful to the training department’s programs and goals
• Drive site-wide engagement efforts including community outreach initiatives
• Assist/Facilitate in training classes

Experience For Assistant Manager, HR & Payroll Resume

• Supervises directly the positions of area supervisors such as Staffing, Administration, Compensation and Benefits, and Security
• Handles job posting system
• Conduct pre-employment and pre-bid testing
• Conduct in-house training as appropriate
• Oversee onboarding of new hires in the local region
• Plan and coordinate Engagement Hub events to encourage team-building

Experience For Assistant Account Manager HR Jinan Resume

• Coordinate local HR training events with HR subject matter experts
• Create and present using power point
• Logical thinker and a facilitator of change with an ability of instilling trust in teams
• Work closely with HR Services to confirm SAP is up to date regarding employee personnel data and organizational structure changes
• Assist the Human Resources Manager in leading the DC HR function

Experience For Assistant HR Service Manager Resume

• Participate in associate onboarding
• Help develop and execute training and development programs
• Facilitate, advise and counsel in legal compliance issues, including OFCCP, EEOC, ADA, FMLA, FLSA, OSHA and unemployment
• Maintains files containing all information necessary for the accurate completion of quarterly and annual
• Supports the HR Manager in the development of the HR Strategy and doing KPIs to identify trends and action plans
• To support Hotel operations productivity through regular assessment of staffing levels and work efficiency and make necessary changes
• Plant Administration– Time Office , Payroll , Statutory Compliances for Factory and all contract labour , Liasioning
• Development and Training
• Recruits, interviews, tests, and selects employees to fill vacant positions

Experience For HR Assistant Manager, Business Partner Resume

• Completes paperwork and reports as required or requested with due diligence
• Assists with new policy and procedure development for Lear Montgomery
• Plans and conducts new employee orientation to foster positive attitude toward company goals
• Provides recommendations to upper management in appropriate resolution of employee relation's issues
• Reviews and approves FMLA requests
• Creates structured interview questions for all classifications within Lear Montgomery
• Maintains the confidentiality of the HR department in regard to employee disclosures and issues
• Coaches first line and next level managers on people issues; handles the resolution of simple to progressive disciplinary issues

Experience For General Manager & HR Assistant Resume

• Provides information to authorized persons and organizations, such as credit bureaus and finance companies, in compliance with Lear Tuscaloosa confidentiality practices and HIPAA regulations
• Assists with developing and implementing cost saving ideas and strategies for Lear Tuscaloosa
• Assists with new policy and procedure development for Lear Tuscaloosa
• Creates structured interview questions for all classifications within Lear Tuscaloosa
• Increase vs 2017(NR)

Experience For Assistant Manager, HR Operations Resume

• DOUBLE business in 2019-22 SP
• Customize performance management tools for sales team, drive the implementation
• Provide sales people managers with the council on low-performer management
• Understand impact of HR issues on the business
• Proposes to revise or modify HR policies & procedures to suit with HR Strategy and business plans
• Assists Country HR Manager/Director communicate HR policies on a regular in line with business objectives and complied with law and other related regulations
• Manages HR Operations team, ensure that there are processes and procedures in place for all work streams

Experience For HR Coordinator / Assistant Business Manager Resume

• Fosters a service culture and promote continuous quality improvement
• Ensures systems are utilized to their full potential and promote automation for HR services
• Builds relationships, influence and work with stakeholders to accomplish team’s objectives
• Participate as team member on multi-disciplinary projects that utilize various parts of the HR organization including Global HR, Recruiting, Compensation, Benefits, Development and Training to achieve the project’s objectives
• HR experience gained from sizable firm with China market exposure

List of Typical Skills For a HR Assistant Manager Resume

Skills for assistant hr manager resume.

• Excellent interview and assessment skills, knowledge and solid practices in talent souring and engagement
• Proven ability to provide effective management consultation in all areas of HR
• Proficient written and competent oral English skills
• Computer applications skills such as MS Office- Excel, Visio PowerPoint
• Training & Coaching skill,
• Partner with HR Managers in the hiring and exit processes – reviewing all applications, employment offers, and terminations prior to finalizing
• Experience handling employee data, maintaining data integrity standards and confidentiality, data entry into HR System, and performing periodic data audits
• Human resources experience with at least 2-3 years in a client facing HR Business Partnering role

Skills For Assistant Manager HR Resume

• Resourceful in finding talent and skilled in interviewing
• Experience in HR management including understanding of local employment legislation and practices
• Generalist HR and recruitment experience and/or training required
• Generalist HR experience and/or training required
• O 2-3 years of successful experience assisting in the cooridnation and execution of employee appreciation events, activities, and fundraisers
• Demonstrates honesty, integrity and transparency when dealing with others
• Good understanding of Japan labor law and other employment related policies
• Experience working in a Union Environment required

Skills For HR Assistant Manager Month FTC Resume

• MBA in Labour Laws or Master in Social Service having 5-6 years of experience or
• Fluent in speaking & written English; Good in Word\Excel\PPT
• Lead junior staff in the delivery of effective and efficient services to clients in payroll, HR and tax filling services
• Good understanding of the operation of all the functions in the HR areas
• Handle on CSER、EICC、HR compliance & all kinds of customers’ audit, coordination and evidence providing、CSER findings action plan and follow up
• Good knowledge of registration processes under various acts. (PF/ESI/PT/Shop & Establishment etc.)
• Application experience with SAP/BEACON
• Can put forward effective solutions

Skills For Assistant Manager, HR & Payroll Resume

• HR knowledge and experience essential
• Experience of the core Microsoft Office packages is essential and knowledge of SAP or similar HR systems is desirable
• Good connections with labor authorities and other human resources personnel such as recruitment/personnel agencies
• People-oriented and good internal customer-focused mindset
• Experience with HR Systems such as Workday would be advantageous
• Prioritize and manage multiple agenda concurrently
• Previous experience in recruitment, human resources, or related professional area
• Good knowledge of HR Management Systems (Taleo)
• Good Knowledge of Payroll Management, HR Operations and Statutory Compliances

Skills For Assistant Account Manager HR Jinan Resume

• Previous Project Management experience desired
• Proven ability to multi task and manage end to end responsibility
• Develops effectiveness of line supervisors and manager in screening and selection of right candidates for the job vacancies
• Over five years of experience in human resources with increasing supervisory responsibilities
• Provides ad hoc reporting on program effectiveness, turnover, and other measurements
• Experience in HR Operations
• Previous HR related experience
• Obtaining/generating and maintaining the requisite statutory records relating to attendance, overtime and earnings of all workmen at the site
• Leading & Driving the Magna corporate programmes at Plant after getting proper knowledge

Skills For Assistant HR Service Manager Resume

• Ensuring refresher training is conducted annually
• Recruiting of workmen as per the selection procedure specified and planning induction for new workmen
• Performing all statutory legal compliances pertaining to factory & Contract Labour Act
• Administering & Guiding HR Team mates for their development
• Working with the business to define and roll-out local guidelines and procedures, where required
• Advising management on compensation and benefits

Skills For HR Assistant Manager, Business Partner Resume

• Advising management on the administration of disciplinary and grievance procedures and other employee relations issues
• Tracking of all HR & Admn expenses i.e Plant Canteen, Transport etc
• Preparing various MIS reports as per requirement of management
• Staffing and interview
• Assisting HR manager in daily HR & Admin activities
• Linking with external peer networks to keep HR knowledge relevant and up to date

Skills For General Manager & HR Assistant Resume

• Ensuring that Human Resources policies are administered fairly and equitably to avoid any allegations of inequality or favoritism
• Making regular tours of the Hotel to maintain contact with employees and assess levels of morale
• Ensures the completeness of training reports by conducting spot audits of the HR Specialists reports and training records
• Work normally scheduled days adhering to starting and stopping times. Work overtime as required
• Lead the area training instructor efforts and support initiatives to continue improving the Departmental training plans
• Be the link between ER and the business, advising on policy and aligning the business to existing and new HR policy

Skills For Assistant Manager, HR Operations Resume

• Assists with developing and implementing cost saving ideas and strategies for Lear Montgomery
• Coordinates and develops management training in regard to interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment
• Manage the implementation and delivery of any interviewing and recruitment training’s being held in the store
• Liaise with the HR team to assess the staffing needs of the building through reporting and systems initiatives
• To comply with record keeping requirements in respect of statutory regulated training activity

Skills For HR Coordinator / Assistant Business Manager Resume

• Assist in planning/implementing plant site special events
• Ensure all recruitment, sourcing, and interviewing efforts are in line with company standards
• To recruit according to Four Seasons Hotels and Resorts standards and procedures
• To help develop and administer succession planning and manpower inventory programmes to ensure a supply of qualified candidates when needed
• Assist with the New Hire On-boarding process
• Professional working knowledge of employee relations policies and practices
• To counsel operating management in their administration of the above
• Is comfortable in taking own decisions
• Spanish and English fluent (verbally and in writing)

List of Typical Responsibilities For a HR Assistant Manager Resume

Responsibilities for assistant hr manager resume.

• Excellent communication and interpersonal skills to align with key stake holders
• Good team player and strong customer orientation
• Good command of spoken and written Chinese and English3
• Demonstrated ability to retain, identify and develop talent
• Over 4-year experience in HR operations
• Manage and monitor service experience enhancements through continuous review

Responsibilities For Assistant Manager HR Resume

• Or above of HR experiences preferably in a multinational organization
• HR experience
• Facilitate company’s culture landing and understanding with operations
• Recruitment administration and correspondence is carried out (in conjunction with Human Resources Audit) according to agreed processes and timescales
• Work collaboratively with DHHS Central HR, ER Section regarding potential dismissals, demotions, suspensions or other sensitive ER issues
• Local HR Managers, Generalist & Specialists
• Manage colleague services like accommodation and colleagues’ restaurant to ensure that cleanliness and services are maintained at appropriate level of standard
• Manage all government relations requirement liaising with Government Relations Manager / Visa’s Embassies and institutions in coordination with the Resourcing Officer

Responsibilities For HR Assistant Manager Month FTC Resume

• Strong interpersonal with ability to work with people at all level of the organization
• Maintain an updated and organized pipeline of in market candidates through in person field recruiting efforts in partnership with the General Manager and HR team
• Host recruitment events in store to ensure a healthy pipeline of candidates is sustained
• Maintain relationships with outside agencies, education facilities, and job boards to ensure an active presence in market
• Communication both verbal and written, with any recruitment suppliers (e.g. job centres, agencies and other hotels) is effective and conducted in a timely and professional manner
• Interviews are conducted in accordance with company / employment law standards, and candidates are assessed against appropriate job competencies

Responsibilities For Assistant Manager, HR & Payroll Resume

• Provide with the appropriate DDI interview guide and form as well as STAR process interview forms as appropriate
• All necessary checks and clearances are made in accordance with company policy and legal requirements i.e. references/ Visa’s & Work Permits
• Accurate and complete records of the entire recruitment process are maintained, enabling the provision of information for regular reports, analyses and ad hoc requests – recruitment log
• Careers advice and information regarding internal vacancies and opportunities is given and displayed internally to support associates seeking job transfers/promotions, and the Company’s internal transfer policy is implemented
• All applications including regrets are processed with 5 working days of receipt in to the office – applicant logs and visa status logs are kept in conjunction with the DHR
• To foster an open and constructive employee relations climate which eliminates the need for third party intervention, through the following activities:-
• Mediate level of English to communicate with regional and global team
• Deploy employee engagement activities in order to improve employee’s satisfaction

Responsibilities For Assistant Account Manager HR Jinan Resume

• Ensuring that communication and motivation programmes are administered effectively so that employees have direct access to management and quick resolution to their problems
• Checking regularly on the safety, cleanliness, employee meals and all staff facilities to ensure that standards are maintained or improved upon, where necessary
• To be knowledgeable of national and local personnel and industrial relations legislation and continually provide management and employees with necessary updates through a variety of communication techniques
• Performance management of a team of Assistants and Senior Assistants, including one to one’s, providing feedback, and dealing with absence management and return to work interviews
• Provide subject matter expertise to leadership team team on building organizational capability through strategic planning and support for manpower planning, structure fulfillment, talent retention, performance management and culture building with the resources of HRCOE to enable the sustainable achievement of business results
• Responsible for New Contractual orientation / Time to time training on various topics

Responsibilities For Assistant HR Service Manager Resume

• Responsible for maintaining of Off roll/Onroll employees statutory compliances on time
• Work with the HR team and client group to implement the Firm’s Human Resources processes and practices
• Monitors all short-term disabilities. Processes proper forms and actively pursues a return-to-work program in collaboration with the employee’s physician(s)
• Provide account servicing and work as business partners to support company’s long term, medium and short term business /department development strategy and human resource strategy
• Support line managers in forecasting and planning their talent pipeline requirements in line with the function/business strategy
• Act as a liaison between the line and HR to ensure that HR services are aligned with internal client needs
• Cooperate with department on contracted staffs’ management. Ensure contracted staffs’ hiring and termination process are in compliance with company policies and related national laws and regulations
• Assist the Sr. HR Manager in recruiting, interviewing, evaluating, and assigning staff (plant hourly positions to management positions) to meet organization’s needs
• Monitor daily attendance and Preparing payroll data and send it to payroll team

Responsibilities For HR Assistant Manager, Business Partner Resume

• Responsible for labour relations and handled disciplinary actions and grievances, provide guidance on warnings and terminations
• Responsible for Employee welfare i.e. Canteen,, Transport etc. to all employees & visitors/guests
• Responsible for plant facility management
• Responsible for Security Administration
• Responsible for Onroll employee Attendance & salary preparations
• Responsible for off roll employee attendance preparations
• Other Assignment as assigned by HR Manager time to time
• Responsible to lead Health, Safety & Environment function in support of HR Manager
• Coordinate with Magna Health & Safety programmes , Audits, Inspections time to time

Responsibilities For General Manager & HR Assistant Resume

• Ensure that Health and Safety and Environmental standards are adhered to in accordance to the Magna Charter, Company Policies & Procedures and the Occupational Health and Safety Act
• As required participate in plant safety, Mafact & Health and Environmental programs
• Administer transactional activities of a more complex nature, act as an SME for specific specialist activities that require specialist process knowledge and experience
• Provide technical guidance to internal customers at all levels to ensure effective response to questions on interpretation and compliance with defined processes and systems
• Ensure team manage delivery of service requests in a timely and accurate manner
• Ensure any employee information is managed and stored accurately

Responsibilities For Assistant Manager, HR Operations Resume

• Work closely with the Employee Services Senior Manager and HR Administrators to understand root causes and represent process procedures, practical implications and exceptions
• Implements policies and programs/strategies related to hiring, staffing and employee movement
• Ensures the accurate recording, documentation and filing of performance appraisals of employees within the area of responsibility
• Manage hourly interviewing and hiring process
• Support and implement new training strategies to improve Safety/Training for all associates
• To support and coach line managers within the designated client group on operational HR issues ensuring that high quality, appropriate advice is given
• Attention to details and uncompromising consistency
• Thrives on change, adaptable, enjoys working at pace within a busy environment

Responsibilities For HR Coordinator / Assistant Business Manager Resume

• Coordinate with Recruitment business needs, manpower requirements and hiring concerns
• Ensures appropriate interventions in coordination with the Recruitment Team on hiring contractual/casual employees for business group requirements
• Completes identified personal developmental plan and ensures application of learning for results purposes for business and personal gain
• Responsible for all employee training records and/or location of
• Evaluate and implement training tax credits for jobs if available
• Responsible for the training record database for 8S

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