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12 Elements of Safety Management System (SMS) | Download PPT

Table of Contents

12 Elements of Safety Management System (SMS) : In a world where safety is paramount, organizations across various industries are increasingly adopting Safety Management Systems (SMS) to ensure the well-being of their employees and the public. SMS is a comprehensive approach to managing safety, and it comprises 12 essential elements that form the backbone of an effective safety management system. In this article, we’ll delve into these 12 elements and their significance.

Introduction

Safety Management Systems (SMS) are structured frameworks designed to proactively manage safety risks and promote a culture of safety within organizations. SMS is not limited to one industry; it is implemented in aviation, healthcare, construction, and more. Understanding the 12 key elements of SMS is crucial for anyone seeking to enhance safety standards.

Importance of Safety Management Systems (SMS)

SMS is a fundamental aspect of safety in various industries, helping organizations prevent accidents, reduce risks, and maintain a safer working environment. It provides a systematic approach to identifying, managing, and mitigating safety risks.

The 12 Elements of SMS

• Management commitment and responsibility : Effective SMS begins with the commitment and active involvement of top management. They are responsible for setting the tone for safety within the organization.
• Safety policy and objectives : Establishing clear safety policies and objectives is crucial to guide the SMS. These policies provide direction and a framework for safety activities.
• Safety risk management : Identifying potential safety risks and implementing measures to mitigate them is a core element of SMS.
• Safety assurance : Ensuring that safety policies and procedures are consistently effective and identifying areas that need improvement.
• Safety promotion : Creating a safety culture through training, communication, and promotion is essential to engage employees in safety practices.
• Safety reporting : Encouraging the reporting of safety concerns and incidents without fear of reprisal.
• Safety analysis : Investigating safety occurrences to determine root causes and develop preventive measures.
• Safety performance monitoring and measurement : Regularly assessing safety performance and ensuring it aligns with objectives.
• Continuous improvement : Implementing changes based on performance data to enhance safety measures.
• Safety management training and education : Providing employees with the necessary knowledge and skills to contribute to safety.
• Safety communication : Ensuring that safety information flows effectively within the organization.
• Emergency response planning : Developing and maintaining plans for responding to safety-critical situations.

The Role of SMS in Different Industries

SMS has found its place in various sectors, from aviation to healthcare, construction, and maritime. Its adaptable nature makes it a valuable tool for ensuring safety and minimizing risks.

Benefits of Implementing SMS

Implementing SMS offers a range of benefits, including reduced accidents, improved safety culture, regulatory compliance, and enhanced reputation.

Challenges in Implementing SMS

While SMS has numerous advantages, it also comes with challenges, such as resistance to change, resource constraints, and the need for ongoing commitment.

Safety Management Systems are instrumental in safeguarding lives and property across various industries. Understanding and implementing the 12 elements of SMS is the foundation of a robust safety culture. By focusing on these elements, organizations can reduce risks, prevent accidents, and ensure a safer future for everyone involved.

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1. What is the primary purpose of SMS? SMS aims to proactively manage safety risks and promote a culture of safety within organizations.

2. Are SMS elements the same across all industries? While the core elements are consistent, there may be industry-specific variations in their implementation.

3. How does SMS benefit organizations in terms of compliance? SMS helps organizations comply with safety regulations and avoid costly penalties.

4. Can small businesses implement SMS effectively? Yes, SMS can be tailored to suit the size and complexity of an organization.

5. What role does top management play in SMS implementation? Top management is responsible for demonstrating commitment to safety and setting the tone for the organization’s safety culture.

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SAFETY MANAGEMENT SYSTEM

Nov 17, 2012

890 likes | 1.67k Views

SAFETY MANAGEMENT SYSTEM. Systematic Approach to Managing Safety Risks. Key Elements of an SMS. Safety Policy Safety Risk Management Safety assurance and change management Safety promotion and training. Key Elements of an SMS. Safety Policy, objectives and planning to include:.

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Presentation Transcript

SAFETY MANAGEMENT SYSTEM Systematic Approach to Managing Safety Risks

Key Elements of an SMS • Safety Policy • Safety Risk Management • Safety assurance and change management • Safety promotion and training

Key Elements of an SMS • Safety Policy, objectives and planning to include: • Management commitment • Safety accountabilities of managers • Appointment of key personnel • SMS implementation plan • Documentation • Measures for capturing human errors at all levels • Emergency Response Planning

Key Elements of an SMS • Safety Risk Management • Hazard / Risk identification processes • Risk assessment and mitigation processes • Internal safety analysis • Safety occurrence and risk reporting

Key Elements of an SMS • Safety assurance and change management, to include: • Safety performance monitoring and measurement • Audits and surveys • Change management processes • Continuous improvement processes • Safety promotion and training, to include: • Training and education • Safety Communication • Operational human errors

NTSB Reports Accident / Incident - Read / Reviewed REACTIVE Least Efficient Safety Program Safety Captain, Safety Meetings, Safety News Letters PROACTIVE More Efficient Safety Management System Data Gathering / Analysis PREDICTIVE Most Efficient

Getting More Information / Safety Culture • Attitudes / Behaviors • Constantly emphasize importance of safety • Demonstrated, developed, and encouraged • Training / Industry SMS workshops • Stated Safety Performance goals (measurable) • Regularly scheduled Safety Meetings • Participation in the SMS (e.g., Safety Reporting, QMP)

Ideal SMS • Open communication • Involvement from everyone • Hazard / Incident Reporting System • Ongoing internal self-monitoring system • Induction / Recurrent Training in the SMS

IS-BAO Audit Stage One / Stage Two / Stage Three

Stage One Documented Resourced Implemented Is conducted: • For Initial Applicants for IS-BAO Registration • For Renewal audit (weakness in initial audit, certification has lapsed, etc.) • At request of operator (e.g., change in ownership, etc.) Objectives confirm that: • Necessary SMS infrastructure is in place • Past / Planned SMS Activities appropriately targeted 15

Stage Two Is conducted: • For operators who have successfully completed Stage One / Stage Two Objectives confirm that: • SMS activities appropriately targeted • Safety Risks are being effectively managed Note: Stage Two renewal audit focuses on assessing the appropriateness and effectiveness of the SMS, and only samples indicators of SMS soundness.

Stage Three Is conducted: • For operators who have successfully completed one renewal audit Objectives confirm that: • SMS activities are fully integrated into operator’s business • A positive “Safety Culture” is being sustained Note: Auditor should request previous audit results

IS-BAO Stage One Evaluation SMS is functioning and the results are being measured Concentrate on assessing appropriateness and effectiveness of SMS activities • Authorities, responsibilities, and accountabilities • Involvement • Training Program • Operations Manual • Active safety management and monitoring

IS-BAO Stage One Evaluation 1. Policy • Admin, Ops, Maintenance – Positive Commitment / Awareness level • Safety Performance Goals (Measurable) • Management committed to enhancing safety performance

IS-BAO Stage One Evaluation 2.Authorities, Responsibilities, Accountabilities • Authorities, responsibilities and accountabilities formally described in work descriptions? • Are they complete and unambiguous and understood?

IS-BAO Stage One Evaluation 3. Safety Profile • Does the operator have a Safety-Risk Profile • Does the profile identify the major hazards and risks? - Does it provide sufficient detail to explain the mitigation? - Does the mitigation address the hazards and risks in accordance with their criticality? - Is the mitigation integrated into procedures, training, processes, etc., as stated in the profile?

IS-BAO Stage One Evaluation 4. Proactive Risk Management Procedures • Are the procedures used? • Are the results reasonable documented, and tracked? 5. Management and Employee Involvement Are managers and employees encouraged to participate in proactive safety management (e.g. posters, communications)?

IS-BAO Stage One Evaluation 6. Technical Document Controls • Are procedures for ensuring current technical documents (e.g. manuals) consistently employed? • Do staff always use up-to-date technical documents and procedures?

IS-BAO Stage One Evaluation 7. Training - Does training highlight safety critical issues, and particularly those identified in the safety profile? 8. Operations Manual • Does the Ops Manual highlight safety critical issues, in accordance with the Safety Profile?

IS-BAO Stage One Evaluation 9. Safety Information • During an Initial Evaluation, safety information is assessed only for “soundness.” 10. Occurrence reporting • Are procedures for reporting occurrences clear and appropriately disseminated? • Are managers and staff aware of their responsibilities?

IS-BAO Stage One Evaluation 11. Safety Performance Evaluation • During an Initial Evaluation, safety information is assessed only for “soundness.” 12. Active Safety Management & Monitoring • Are there systematic processes to ensure that the activity planned to modify procedures or practices is actually completed?

IS-BAO Stage One Evaluation 13.SMS Documentation • Is documentation complete? • Is documentation clear, efficient, and used?

Quality Monitoring Program QMP

Terms /Definitions • Audit: a systematic and objective review of a flight department’s operations and maintenance framework to verify conformity with written guidance. • Auditor: verifiesthrough independent review, inspection, examination, measurement, checking, observation, and monitoring to document that processes, practices, procedures and documents (records) conform to written guidance. • Co-Auditor: Assists auditor, is being trained to perform the tasks of an auditor, or serves as a backup

Terms / Definitions • Administrator: Person that oversees the SMS / QMP. Typically, Safety Manager, or Director, or both. • Tasks: are procedures assigned to auditors by which information is obtained to verify flight department is in conformity. Such activities may include, but are not limited to, interviews, observations, inspections, and the review of files and documents. • QMP Audit Form: printed checklist of audit tasks • Discrepancy: non-conformity to written guidance (IS-BAO approved)

Gathering Data for Trend Analysis

Archived / Measured for Effectiveness / Underlying Circumstances / Trend Analysis 2

Thank you for the opportunity to present Quality Monitoring Program (QMP) ..an integral component to the Safety Management System

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Safety management system.

A  safety management system (SMS)  is a systematic approach to managing safety, including the necessary organisational structures, accountabilities, policies and procedures. ( ICAO )

Safety Management System (SMS)  - A systematic and explicit approach defining the activities by which safety management is undertaken by an organisation in order to achieve acceptable or tolerable safety. ( ESARR 3 ).

The objective of a Safety Management System is to provide a structured management approach to control safety risks in operations. Effective  safety management  must take into account the organisation’s specific structures and processes related to safety of operations.

Description

Use of SMS can be generally interpreted as applying a quality management approach to control safety risks. Similar to other management functions, safety management requires planning, organising, communicating and providing direction.

The SMS development begins with setting the organisational  safety policy . It defines the generic principles upon which the SMS is built and operated. This first step outlines the strategy for achieving acceptable levels of safety within the organisation.

Safety planning  and the implementation of safety management procedures are the next key steps in the processes designed to mitigate and contain risk in operations. Once these controls are ready, quality management techniques can be utilised to ensure that they achieve the intended objectives and, where they fail, to improve them. This is accomplished by deployment of  safety assurance  and evaluation processes which in turn provide for a continuous monitoring of operations and for identifying areas of  safety improvement .

Put simply, effective safety management systems use risk and quality management methods to achieve their safety goals. In addition, SMS also provides the organisational framework to establish and foster the development of a positive corporate  safety culture .

The implementation of an SMS gives the organisation’s management a structured set of tools to meet their responsibilities for safety defined by the regulator.

Generic SMS Regulatory Framework

The ICAO  Standards and Recommended Practices (SARPS)  promulgated in several Annexes to the  Chicago Convention  require the implementation of a safety management system by the following aviation service provider organisations:

• aircraft operators;
• aircraft maintenance organisations;
• air navigation services providers;
• airport operators.

Latest amendments to ICAO SARPS to include the requirement to implement a safety management system will be harmonised and extended to include in 2010 and 2013 respectively:

• training organisations, and
• aircraft manufacturers.

As  International Civil Aviation Organisation (ICAO)  SARPS are not directly applicable within national legislative and regulatory frameworks, States shall establish  safety programmes  and, as part of such programmes, ensure that operators/service providers implement a safety management system.

In Europe, the implementation of safety management systems by air navigation service providers has been mandated by  EUROCONTROL  Safety Regulatory Requirements ( ESARRs ) which were  transposed  by the  European Commission  into Community law.

Some sectors of the  general aviation  (GA) have also introduced SMS into their organisations, but the extension of SMS principles throughout GA presents specific problems, for which solutions have not yet been found.

Because of the diverse relationships between the rulemaking bodies and the variety of aviation service provider organisations, it is of critical importance to standardise the SMS functions to the point that there is a common understanding of the meaning of SMS among all concerned organisations and authorities, both domestically and internationally. In this regard the  European Union Aviation Safety Agency  (EASA) stated its intention to translate the SMS related provisions in ICAO Annex 6 and EU-OPS 1.037 in the upcoming rulemaking proposals as they will be similar for aircraft operators, maintenance organisations, air navigation services providers and aerodrome operators.

The  Federal Aviation Administration  (FAA) also supports the harmonised implementation of international standards, and is currently working to make U.S. aviation safety regulations consistent with ICAO standards and recommended practices. The FAA Advisory Circular No. 120-92B introduces the concept of SMS for Air Operators (airlines, air taxi operators, corporate flight departments, and pilot schools) and FAA A.C. No. 150/5200-37 provides guidance material for implementation of SMS in aerodrome operations.

ICAO SMS Framework

The ICAO SMS framework consists of four components and twelve elements, and its implementation shall be commensurate with the size of the organization and the complexity of the services provided.

• Safety Policy  and Objectives
• Safety Risk Management
• Safety Assurance
• Safety Promotion

ESARR 3 SMS Framework

ESARR 3  mandates the implementation and use of Safety Management Systems (SMS) by providers of air traffic management (ATM) services. It has been transposed into EU law by  Commission Implementing Regulation (EU) No 1035/2011 of 17 October 2011 laying down common requirements for the provision of air navigation services that was repealed by Regulation 2017/373 - Requirements for providers of ATM/air navigation services and other ATM network functions and their oversight .

The main components of an ATM service provider's SMS meeting ESARR 3 requirements may be assigned to the following broad domains:

• Safety Policy  and  Planning
• Safety Achievement

An organisational safety effort cannot succeed just by the mechanic implementation of the referred SMS components and procedures. An effective SMS is build taking due account of the interaction between these components with the human element of the aviation system. A successful implementation and operation of an SMS is highly dependent on organisational aspects such as individual and group attitudes, values, competencies and patterns of behaviour which are frequently referred to as elements of the “ safety culture ”. A positive safety culture is characterised by a shared awareness of organisations’ personnel of the importance of safety in their operational tasks.

SMS in Aviation Industry

The international SMS standards and requirements are structured mainly as objective regulations. They are created in a way to emphasise more on “what to do” rather than “how to do it”. The reason behind this is to create standards which are set in a way that accommodates a wide variety of types and sizes of organisations. These standards are designed to allow the operators and service providers to integrate the safety management practices into their individual operational models.

The absence of harmonised and standardised requirements at the start of SMS implementation, the specific needs of the different types of operators/service providers as well as the differences in the existing service provision and business frameworks have set the pattern for the development of sector specific safety management systems:

• SMS in the Airline Industry ;
• SMS in Aerodrome Operation ;
• SMS in Air Traffic Management .

Related Articles

• Safety Management SARPs Applicability Dates
• Real-Time Systemwide Safety Assurance (RSSA)
• Management System Assessment Tool (MSAT)

Further Reading

• ICAO Doc 9859 - Safety Management Manual, Fourth Edition - 2018 ;
• ICAO Annex 19, Safety Management ;
• ICAO Annex 19, Safety Management , Second Edition, July 2016;
• ICAO Safety Management website ;
• Position Paper on the compliance of EASA system and EU-OPS with ICAO Annex 6 safety management systems (SMS) standards and recommended practices for air operators ;
• EU-OPS 1.037

EUROCONTROL

• Safety Regulatory Requirement - ESARR 3, Use of Safety Management Systems by ATM Service Providers ;
• SMS Survey Protocol  Stucture of SMS Protocol, June 2009
• FAA Advisory Circular No. 120-92B ;
• FAA Advisory Circular No. 150/5200-37 ;
• Transforming Risk Management

EUROCONTROL & FAA

• CEOs on Safety Culture , Action Plan 15 White Paper, Oct 2015;
• Safety Management Systems - Guidance to Organisations , published April 2008 (for AOC holders and maintenance organisations);
• CAP 670: Air Traffic Services Safety Requirements .
• Safety Risk Management at the State Level ; Dr Hazel Courtney, UK CAA and Amer Younossi, USA FAA. - presentation given to  IASS 2015 , November 2015.
• GAO-14-516 Report: Aviation Safety , 2014
• DSNA Integrated Safety Initiative- The Next Generation SMS
• From Safety I to Safety II: Charles De Gaulle's SMS Evolution  DSNA, 2014

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Safety Management Systems

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Safety Management System (SMS)

What is a safety management system ( sms ).

SMS is the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of safety risk controls. It includes systematic procedures, practices, and policies for the management of safety risk. ( FAA Order 8000.369 )

SMS introduces an evolutionary process in system safety and safety management. SMS is a structured process that obligates organizations to manage safety with the same level of priority that other core business processes are managed. This applies to both internal (FAA) and external aviation industry organizations (Operator & Product Service Provider).

This website will evolve; please continue to visit this site periodically for enhancements, updates and the most current information about SMS , Aviation Safety and the interface with FAA.

SMS Explained

Get quickly up to speed! What is SMS? Where did it come from? How does it work?

SMS International Collaboration

Information about our SMS international collaboration efforts.

Reference Library

Information at your fingertips. Access a wide range of guide books, articles, websites, and training materials for you and your staff.

Get the answers to some frequently asked questions.

Specifics by Aviation Industry Type

Information tailored to your specific sector (ex: Air Carriers, Air Taxi, Air Tour, Maintenance under 121, Repair Stations, Non-Certificated Repair Facilities, Flight Schools, Simulator Facilities, Airports, etc.)

Contact information for FAA offices working with SMS.

Please send us your feedback! What would you like to see on this website? Please feel free to email your comments to [email protected] .

Last updated: Wednesday, March 02, 2022

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