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Crafting an Effective Cover Letter for Schengen Tourist Visa Application

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Applying for a Schengen Tourist Visa requires careful preparation, and one of the key components of the application is the cover letter. This document is your opportunity to communicate directly with the consulate, explaining your travel plans and intentions. In this guide, we’ll walk you through the steps to write an impactful cover letter for your Schengen Tourist Visa application.

Understanding the Purpose of the Cover Letter

The cover letter for a Schengen Tourist Visa serves several important purposes:

  • Personal Introduction : It introduces you to the consulate officials and gives an overview of your background.
  • Explanation of Travel Plans : It details your itinerary, including dates, destinations, and the purpose of your visit.
  • Justification for the Visit : It explains why you are visiting and assures the consulate of your intentions to return to your home country.
  • Summary of Attached Documents : It provides a brief overview of the documents you are submitting along with your application.

Key Elements of a Schengen Tourist Visa Cover Letter

Your cover letter should include the following elements:

  • Personal Information : Start with your name, date of birth, address, and contact details.
  • Travel Dates and Itinerary : Clearly mention your travel dates and briefly describe your itinerary.
  • Purpose of Visit : Explain the reason for your visit – tourism, visiting landmarks, experiencing culture, etc.
  • Proof of Ties to Home Country : Mention your employment, family, property, or any other ties that demonstrate your intention to return.
  • Financial Means : State how you plan to fund your trip, whether through personal savings, sponsorship, or otherwise.
  • Closing Remarks : Conclude with a statement expressing your request for the visa and your commitment to abide by the visa regulations.

Sample Cover Letter for Schengen Tourist Visa

[Your Full Name]

[Your Address]

[City, Zip Code]

[Email Address]

[Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Tourist Visa for my upcoming trip to [Country/Countries in Schengen Area]. I plan to visit from [Start Date] to [End Date] to explore the rich cultural heritage, beautiful landscapes, and historical landmarks of [Country/Countries].

During my stay, I intend to visit [List of Main Destinations or Attractions]. My detailed itinerary is attached to this letter. I have also arranged accommodation and have attached the booking confirmations.

I am currently employed at [Your Employer’s Name] as a [Your Job Title] and have been granted leave for the duration of this trip. I have attached a letter from my employer as proof of my employment and the leave approval.

I will be funding my trip through [Your Financial Means], and I have attached bank statements as evidence of my financial capability. I assure you that I have strong ties to my home country, including [Mention of Family, Property, Employment, or Other Ties], and I fully intend to return at the end of my visit.

I respectfully request you to consider my application and grant me a Schengen Tourist Visa. I am committed to respecting all the visa regulations and ensuring a responsible stay in [Country/Countries].

Thank you for considering my visa application. I look forward to a positive response.

A well-written cover letter can significantly enhance your Schengen Tourist Visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Tailor your cover letter to reflect your personal travel plans and circumstances, and always ensure that the information provided is accurate and up-to-date.

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Sample Cover Letters for Schengen Visa Application

Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Sample Cover Letters for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

  • Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
  • Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

  • Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
  • Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

  • If it’s for tourism, highlight some attractions or events you plan to attend.
  • For business, mention your business contacts and the essence of your visit.
  • If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

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  • Include your arrival and departure dates.
  • List the places you intend to visit, along with accommodation arrangements.
  • For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

  • Mention your employment status, job title, employer details, and the length of your employment.
  • If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

  • State your annual income or provide evidence of savings.
  • If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

  • Summarize the reasons why you should be granted a visa.
  • Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

  • Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

  • Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
  • Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
  • Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

By continuing to read this article, you agree to double check with the authorities or other concerned entities for the latest updates.

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

  • A short introduction about yourself.
  • Your travel dates and the purpose of your trip
  • If traveling with a group: your companions and your relationship with them
  • If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
  • If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
  • If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
  • A quick rundown of the destinations you will be visiting
  • A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
  • A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

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Sample Cover Letter for Schengen Visa

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Sample Cover Letter for Korean Visa

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guest

where to attach cover letter for Australia Visa application?

Yosh Dimen

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Mara

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

  • If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
  • Do you need to submit all your savings account o kahit isa nalang?
  • Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
  • Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
  • If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

MJ Fam

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Ruth

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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How to write a compelling cover letter for UK visa (that will impress the ECO)

Updated: September 6, 2023

Cover Letter for UK Visa

A cover letter for UK visa is instrumental in persuading the ECO that you meet the visa requirements and have no intention of overstaying your visa. It gives you the opportunity to convince the ECO that you are a genuine visitor and you will promptly return back to your country.

A cover letter is a document to convey additional information that wasn’t asked in the UK visa application. It’s not a mandatory document but by far the most helpful document in increasing your chances of UK visa approval.

Table of Contents

Why do you need a cover letter for uk visa.

The information asked in the UK visa application isn’t enough to convince the ECO that you will return back to your home country after your trip. 

Most questions on the UK visa application are close-ended. They don’t give you an opportunity to explain. 

A cover letter allows you to explain in your own words and be as descriptive as you can. You can use your own format and even use illustrations if needed.

Is a cover letter mandatory for UK visa?

No. A cover letter is not mandatory for UK visa. It’s not even a document in the documents checklist for UK visa.

When I applied for my UK visa, I did not submit a cover letter. At that time, I didn’t know the importance of a cover letter for UK visa. I didn’t feel the need to explain anything additional, so I didn’t submit one. My visa was still approved. 

That’s not the case for everyone. A cover letter will not hurt your chances of approval, it can only help. It gives you an additional opportunity to convince the ECO. 

If I apply again for my UK visa, I would definitely submit a cover letter. 

What should you write in the cover letter?

A cover letter is not a mandatory document for UK visa. So obviously, UK Visas and Immigration (UKVI) does not provide any guidelines on what to include in the cover letter.

As you all know, I started this website in 2016. Since then, I have been helping my readers with their visas. I figured that a cover letter was the most helpful for UK visa. 

I have been writing cover letters for my readers. Over time, I learned that a cover letter with a certain format worked the best for UK visa. 

I would like to impart all my knowledge in this article, so you can write the most compelling cover letter for your UK visa. It will not only impress the ECO but will greatly improve your chances of visa approval.

So without any further delay, let’s get started. 

Format of the cover letter

Short Simple and Clear Cover Letter for UK Visa

The goal of the cover letter is to convince the ECO that you are a genuine visitor. You must do this in a simple, short and clear manner. ECOs rarely will have time for anything other than what’s asked.

Write your cover letter in simple words as if it’s meant for a 5th grader. If the language is too complicated to read, ECO will not bother to read it. 

Do not use words that people from your country can only understand. ECOs are from the UK and they can only understand the terms that they use in the UK. 

Example: It’s common for people in India to say something like “ please do the needful and revert back to me “. Even though it’s still understandable, saying something like “ please let me know if you need anything else from me ” will help the ECO understand better. 

Remember, a cover letter is not a mandatory document. ECO is doing you a favor by reading it. So, make it easy for the ECO.

Your cover letter should never be longer than two pages. ECOs rarely have time for things other than what’s asked in the application. If you present them with a booklet, they will toss it in the trash without even looking at it. 

Again remember, a cover letter is not mandatory. It should not consume too much of ECO’s time.

To further simplify your cover letter, format it with subheadings, bullets and highlights. This helps the ECO to quickly glance over the letter and read any section that interests them. 

Example:   Instead of writing like this – 

“ I intend to travel to the UK for tourism from 20 June 2021 to 24 June 2021 and I plan to visit various attractions in London such as Buckingham Palace, Tower of London, Tower Bridge, London Eye, Madame Tussauds, National Gallery, etc. “

Write like this – 

  • I intend to travel to the UK for tourism. My travel dates are from 20 June 2021 to 27 June 2021. 
  • 20 June 2021: Arrive at Heathrow International Airport at 3 PM. Check-In and dinner.
  • 21 June 2021: Visit Buckingham Palace and the Tower of London
  • 22 June 2021: Visit Tower Bridge and London Eye
  • 23 June 2021: Visit Madame Tussauds and National Gallery
  • 24 June 2021: Depart from Heathrow International Airport at 10 AM

Sections in the cover letter

Templates for UK visa by Visa Traveler

It’s important to break the cover letter into different sections. This helps the ECO quickly glance through the letter and understand the gist of it. If needed, the ECO can read specific sections. Your cover letter for UK visa must contain the following sections.

Section 1: Your previous UK visa refusals

In the UK visa application, there is a question on previous UK visa refusals. It asks about your previous UK visa refusal and its details. This question asks you to explain why your UK visa was refused but doesn’t ask why it shouldn’t have been refused

There is no other place in the application to address your previous visa refusals either. There is the “additional/extra information” area, but it’s only for text and not suitable for formatting or pictures. Therefore, the cover letter is the most appropriate place for addressing your previous UK visa refusal. 

If you are re-applying to challenge your UK visa refusal , include a section in your cover letter specifically for your previous visa refusal. Address your previous visa refusal with evidence, additional information and documentation. 

Keep this section as the first section in your cover letter. Having this section at the beginning of the cover letter will help the new ECO get straight to the point. Otherwise, they may overlook and your efforts of re-application may go to waste.

Here is an example.

Previous UK Visa Refusal

My previous application for the UK visitor visa with GWF number GWF12345678 was refused on 16 March 2021. 

I would like to address the reason for the refusal with additional information and documentation.

Reason for refusal: The sources of the deposit (£850) were not demonstrated by the documents provided.

Explanation: The deposit in question was made on 05-Dec-2020 for the amount of £850. This amount was the yearly bonus from my employer. Yearly bonuses are deposited in the first week of December every year. Please find the attached documentation to prove that these funds are available to me.

Additional Documentation: (1) Bonus slip, (2) bonus announcement email and (3) letter from my employer with details of bonus, amount and dates.

Section 2: Your travel purpose and itinerary

In this section, mention your purpose of visit and proposed itinerary in the UK. The itinerary must be detailed enough but not too descriptive to confuse the ECO. Format it with bullets and/or a table.

Proposed Travel Itinerary

  • I intend to travel to the UK for tourism for a total of 7 days. My travel dates are from 14 Oct 2021 to 20 Oct 2021.
  • My planned day-by-day itinerary is as follows

Section 3: People traveling with you to the UK

In this section, mention the people that will travel with you to the UK. If you are applying for the visa with your family members, mention their details such as name, passport number and GWF number. 

Each individual must submit one UK visa application. Say if a husband, wife and child are traveling to the UK together, each of them must submit a separate UK visa application. There is no easy way to tie these applications together. 

There is a question in the application asking for travel companions, but mentioning them again in your cover letter will help tie them all together. 

Travel Companions

I will be traveling to the UK with my wife and son. The GWF numbers of my wife’s and son’s UK visa applications are as follows.

Section 4: Your current employment/business or university details

In this section, mention your current employment details. Include details such as the employer’s name, how long you have been working and your current salary.

Employment Details

  • I currently work for Samcore Logistics, LTD, Dubai as a product manager.
  • I have been working as a product manager at Samcore Logistics, LTD since Nov 2014.
  • My monthly salary is 7,000 AED after taxes.
  • An original letter from my employer, a leave approval letter and bank statements indicating the salary deposits are attached.

If you are a business owner, mention the details of your business such as your business name, your role in the company, yearly revenue, etc.

Business Details

  • I own a construction business in Dubai since 2016. I’m the founder and president of the business.
  • The business has been in positive cash flow since its inception with yearly revenue of 300,000 AED.
  • A copy of my business registration, business license, bank statements and tax returns are attached.

If you are currently a student at the university, mention your university details along with the program, major and semester details.

University Details

  • I’m a full-time student enrolled in the undergraduate program at the University of the Philippines.
  • I’m currently in the second semester of my second year with another four semesters remaining to graduate.
  • A letter from my university and the fee payment receipts are attached.

Section 5: Your current financial situation

In this section, mention your source of income, savings and the bank statements for your UK visa . 

If you have multiple bank accounts, this section is a good place to talk about it. Explain why you have multiple bank accounts and how they are connected.

Financial Solvency

  • I currently have 300,000 INR (approx. 2,900 GBP) in my bank account.
  • The source of my savings is my salary from my employer, WinTech Corporation.
  • The last 6 months bank statements and payslips are attached.

It’s quite common for many to work in a foreign country and send all their earnings back home for family maintenance or savings. In such cases, you will have to submit bank statements from both countries, but most importantly, mention that clearly in this section.

If you use a broker or third party to send cash back home, errors can occur and transactions may not match. I highly recommend using a money transfer service such as Wise to transfer cash back to your home country.

Section 6: Your sponsorship information

If you are paying for your trip yourself, this section does not apply to you. Have this section in your cover letter only if someone else is paying for your trip. 

In this section, mention your sponsor details, your relationship with the sponsor, what expenses they will bear, etc. 

Sponsorship Details

  • My brother is sponsoring my trip to the UK.
  • He will bear all my travel expenses while I’m in the UK including accommodation, food and transportation.
  • A letter from my brother, his UK residence permit, employment proofs, bank statements, his apartment lease contract and the document to prove our relationship are attached.

Section 7: Your travel history

In this section, mention your travel history. Travel history is very important and highlighting it will only help with your UK visa. Your travel history can include all your previous travels to the UK and other countries. If you have traveled to a country multiple times, mention that country only once.

Travel History

  • In the last 5 years, I have traveled to 8 countries for both tourism and business. 
  • The countries I have traveled to are Hong Kong, South Korea, Japan, Indonesia, Malaysia, UAE, Turkey and Denmark.
  • A copy of my visas and entry and exit stamps from all the above countries are attached.

Section 8: Any family members staying back at home

In this section, mention any family members remaining at home during your UK trip. This helps prove your family ties with your country. Family ties indicate that you will return back to your country after your trip. 

Do not include this section if it does not apply to you.

Family Remaining at Home

  • I currently live with my wife and two children.
  • My wife and children will remain at home during my trip to the UK.
  • A copy of my wife’s employment proof and children’s school receipts are attached.

Section 9: Your intention to return back

In this section, mention that you will promptly return back after your trip and the reasons for that. Reasons can be employment, business or attending to family needs. 

Intention to Return Back

  • I intend to return to Pakistan after the end of my UK trip on 27 Oct 2021 as I have to report back to my employer and continue at my job on 28 Oct 2021.
  • An original leave approval letter from my employer is attached.

Section 10: Any miscellaneous information

If you want to add something that didn’t fall under any specific section above, you can include it here. This could be something about properties you own (economic tie), your rental situation, covid safety precautions, etc.

Miscellaneous

  • I currently live in a rental apartment. A copy of my rental contract is attached.
  • I own farmland with my wife. A copy of my property ownership document is attached. 
  • I assure you that I will follow COVID safety precautions throughout my trip.

A cover letter is not a mandatory document for UK visa. But in my experience, it’s the most helpful document. The goal of the cover letter is to convince the ECO that you are a genuine visitor. Your cover letter must be simple, short and clear. Break the cover letter into sections, paragraphs and bullet lists. Use pictures and screenshots if necessary.

That’s it, folks! Now you know how to write a compelling cover letter for UK visa. This will greatly improve the chances of your UK visa approval. If you have any questions, please let me know in the comments below.

WRITTEN BY THIRUMAL MOTATI

Thirumal Motati

Thirumal Motati is an expert in tourist visa matters. He has been traveling the world on tourist visas for more than a decade. With his expertise, he has obtained several tourist visas, including the most strenuous ones such as the US, UK, Canada, and Schengen, some of which were granted multiple times. He has also set foot inside US consulates on numerous occasions. Mr. Motati has uncovered the secrets to successful visa applications. His guidance has enabled countless individuals to obtain their visas and fulfill their travel dreams. His statements have been mentioned in publications like Yahoo, BBC, The Hindu, and Travel Zoo.

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78 Comments

Kiesha says

March 5, 2023 at 8:53 am

Hi Thirumal, I love your articles and it has been really helpful, I applied for my Mums EUSS dependent Visa to travel to the UK which got rejected due to insufficient money transfers. It takes nearly 6 months to get a reply from them sometimes more than that. I need my mum to travel to the UK to be present for my delivery in July so I wanted to apply for a visiting visa. Do you think that would be an issue as I had applied for a dependent visa before? Thank you for your help.

Thirumal Motati says

March 6, 2023 at 2:07 pm

Hi Kiesha! Yes, it can pose an issue. I have seen cases where a visitor visa was refused due to a previous EUSS refusal. ECO assumes that the applicant is taking a different route to gain entry into the UK. So you will have to put more effort into convincing the ECO, through additional documentation and a cover letter.

Ankit Kate says

October 11, 2022 at 1:24 pm

Hello sir, Thanks a lot for the detailed information on the visa process. I am currently working on a Skilled Worker Tier 2 visa and planning to sponsor a visa for my mother-in-law. I have below 2 doubts regarding the same – 1. I currently live in a rented single room in the UK and planning to get a flat on rent in December (when my wife and mother in law would be arriving), so what address should I mention in the application? 2. Is it mandatory to show savings in my mother-in-law’s name if I am sponsoring all the expenses?

October 14, 2022 at 3:14 am

Hi Ankit! 1. To avoid complications, you should mention the new address (flat from December) as the “accommodation” address for your mother-in-law. 2. Yes. This is becoming very important and UKVI is very strict about this. Your mother-in-law must have her own income and savings. If she doesn’t, then the person on which she depends, ex: father-in-law. Also, make sure to show any properties that she owns and family members that will remain in her country during her UK trip.

October 17, 2022 at 8:28 am

Hi Thirumal, thanks a lot for the advice. I just have one more question – My mother-in-law doesn’t have much savings or funds but has a property in her name. But the property papers are in a regional language. Do we need to get those translated into English for application?

October 18, 2022 at 7:02 am

Yes, the papers must be translated into English for the UK visa.

Darshita Gajjar says

September 21, 2022 at 9:04 am

Hello. Thank you for the article. It is very helpful. I have a question about the address required in the cover letter. I am applying from Germany via TLS Application Centre. Based on my knowledge, TLS only collects the biometrics, processes your application and forward it to the UK Visas & Immigration in the UK. So for my cover letter which address should I write under The Entry Clearance Officer?

September 26, 2022 at 3:53 am

Hi Darshita! TLS forwards the application to the local UK embassy or consulate in Germany. So you can address the cover letter to “The Entry Clearance Officer, Embassy of the UK in Germany”. Who you address your cover letter is not that important. The content of the letter is important though.

Raymond says

October 6, 2022 at 9:11 pm

My wife is offering to cover the cost for me and our 3 kids for 5days Christmas holiday. Do I also need to submit my bank statements, as my pay is quite low?

October 7, 2022 at 3:46 am

Hi Raymond! Yes, even if your wife is sponsoring your application, you must provide your own bank statements too. Your income/savings do not have to meet the financial requirements since you are seeking sponsorship. If you have a decent income and can provide bank statements, you should be fine.

August 27, 2022 at 11:51 pm

Hello Thirumal. Thank you for the support and advice in your articles. Please how do I prove that I am related to my brother I am Inviting? I do not have a birth certificate, Is a baptism card sufficient enough as our parents never processed our birth certificates and we are in our 40’s now.

September 1, 2022 at 5:59 am

Hi Sue! Any document that shows your names along with your parents’ names should work. Or any documents that show both your names with matching last names can also be used. But yeah the baptism cards should work too.

Tushar Shah says

August 14, 2022 at 6:50 am

Thanks, your write-up is more than useful. I am applying for a UK visa thru VFS from Pune. To whom should the cover letter be addressed?

August 14, 2022 at 11:55 am

Hi Tushar! You can address your cover letter to the following.

The Entry Clearance Officer The Consulate General of the United Kingdom, Pune, India

There may not be a consulate of the UK in Pune. Your application might be sent to the consulate of the UK in Mumbai or New Delhi. But just using the city where you are applying is fine. Many readers have done that and none of them faced any issues. What’s important in the cover letter is the content, so you will be fine.

Dharshine says

January 28, 2023 at 4:12 pm

Hi Thirumal, I am having a question that is I and my child want to visit the UK for the summer holidays. My husband is an ex-serviceman and he had many properties, pay slip, pension slip everything because of insufficient leave he can’t come with us. But we had a joint account maintaining about 4 lakhs. Is that possible that I and my child can get visas through my husband’s sponsorship?

February 10, 2023 at 11:44 am

Hi Dharshine! Yes, your husband can sponsor your application even though he will not be traveling with you. He would need to write a sponsorship letter and provide all his documents. Similarly, you would need to mention all these details in your cover letter.

Pujan Sinha says

August 13, 2022 at 3:44 am

Hi Thirumal, I intend to apply for UK tourist visa. I have traveled to other countries before however last time there was a refusal from the Netherlands. Do I need to mention the refusal reasons and justify them? Also I had withdrawn my UKVI application once, due to change of travel plans. Should I include these points in the cover letter?

August 13, 2022 at 7:42 am

Hi Pujan! Yes. You must mention your Netherlands visa refusal and the reasons for its refusal in your UK visa application. You don’t have to mention your UK visa application withdrawal. It’s are not a refusal, so no need to mention.

shalini says

August 12, 2022 at 7:51 pm

Hi, I have been to the UK before and came back. The year 2001. Then 2005 I applied for a student visa, I got the visa and went for studies. After a successful year of studying, I apply for leave to remain which it got refused. The reason is the college was closed down. I appeal again. They refused. Then came back home. Now after 10 yrs, I am applying for a visit visa to see my friend. my friend is sponsoring me. Am I supposed to mention that 12 yrs before history in my cover letter. Please advise.

August 16, 2022 at 9:40 am

Hi Shalini! If you are re-applying immediately after a refusal, it helps to mention it in your cover letter so you can address it. But there is no need to mention a refusal that happened 12 years ago in your cover letter. However, you will have to mention all visa refusals, even if they happened 12 years ago, in your visa application form.

saidi adeleke says

August 12, 2022 at 4:42 pm

I am self employed with very good travel history – USA, UAE and 6 European countries. As a self employed is it important that I should submit my personal bank statement while applying for UK visitors visa or I can only submit my company bank statement since I will be sponsoring myself for the trip? PLEASE ADVISE.

August 16, 2022 at 9:52 am

Hi Adeleke! If your self-employment is registered as a business, then you must submit both business and personal bank statements. Your salary deposits must match those bank statements. If you only submit your business bank statements, then you must write a letter on your company letterhead that your business funds are available for personal use.

Jamal Adejare says

December 10, 2022 at 1:29 am

Hi Thirumal, Please I want to ask about running your business on your personal account, but had the business registered, will it be mandated you provide a company account still?

December 13, 2022 at 4:29 am

Hi Jamal! The ideal setup is to have separate bank accounts for your business. But it is not mandatory for your UK visa. If you do a good job of explaining things and providing clear documentation, you should be fine.

Foster Osei Bonsu says

July 27, 2022 at 9:41 pm

Please thank you very much for your education on travelling application. I want to know how lengthy or how many words must the cover letter be on a visit application.

July 28, 2022 at 4:28 am

Hi Foster! I recommend keeping your cover letter to one page or two pages max. A cover letter is not a mandatory document so keeping it to one page has a higher chance of ECO reading it. If it’s too many pages, the ECO may skip reading it.

June 27, 2022 at 1:09 am

Hello, thanks for the great write-up, it’s super useful! Which category should we upload the cover letter to when uploading documents for self-service?

June 27, 2022 at 8:55 am

Hi Mike! It depends on whether you are using VFS or TLS. It should probably go into the “other” category.

Bankole says

May 25, 2022 at 5:01 pm

Thank you very much for the opportunity to learn from your wealth of experience. My organization, that is my office is set to sponsor me to a conference in the UK in August 2022. All expenses as regards the trip are being paid by my office. In this case, what other documents do I attach to my application sir? I do not have a fat net pay because larger percentage of my salary is being deducted to five (5) cooperative societies that I belong to for the purpose of saving for raining days.

May 31, 2022 at 8:29 am

Hi Bankole! From your side, you must show that you have sufficent income and savings to support your trip incase your employer decides not to support you after you land in the UK. Your income and savings doesn’t have to conform to £150 a day requirment since your employer is sponsoring you. So if you have savings enough for a flight back home should work fine too.

May 24, 2022 at 2:57 pm

Hello, my brother is due to apply to come and visit me in the UK. I am a British and will be sponsoring his trip. But he lives in the village and he is a farmer (a cash business and he deposits the money in his bank). He has money in his bank statement equivalent to £1000. how can we prove this source of income please. He is a village man farming and selling in the village and Saturday markets. What documents should he submit?

May 25, 2022 at 6:30 am

Hi Sue! If he can prove that he is a farmer and sells his yield/produce at certain markets, then that should be sufficient. Also, if he owns the farming land, that would really help with his visa. What about his travel history? Has he ever been outside the country?

May 30, 2022 at 11:49 pm

Hello Thirumal. Thank you, how can he prove that he is a farmer, please? Also yes he has been outside the country since 2012 ( 10 years ago). The land he is farming on is our inheritance and the land title is in his name but as an administrator, pending the transfer to his name. Is this sufficient. The letter of administration from the court mentions him as the son of the late.

May 31, 2022 at 8:08 am

Yes. That should be sufficient to prove that the land belongs to him. It also needs to be properly explained in the “extra information” section within the UK visa application and also in the cover letter.

May 23, 2022 at 8:34 am

Hi, I am a single parent travelling with my son to UK on a tourist visa. I have the consent form, divorce decree and cover letter for my travel. I have also included other docs as per your article above. What other documents should I include in my application considering the single parent bit? My appointment is day after tomorrow and I happened to see this page only today.

May 24, 2022 at 6:51 am

Hi ML! Apart from those documents, submit the following for your application. – Cover letter with details of your employment, financial, family and economic ties

Submit the following for your son’s application. – His birth certificate (to prove your relationship) – Consent letter from your son’s father – A sponsorship/cover letter with details about you, your employment, financial, family and economic ties, etc. (since you will take care of his expenses during the trip)

Oladimeji says

May 21, 2022 at 10:54 pm

Please I forgot to include my visit to the Republic of Cyprus when I was asked in my visa application what countries I’ve visited! I wasn’t refused a visa neither was I deported! But the stamps in and out are on my passport! Do I need a cover letter?

May 23, 2022 at 6:23 am

Hi Oladimeji! If you have considerable travel history, for example, 5 or more, then you don’t have to worry about not mentioning Cyprus. If you don’t have good travel history, then cancel your application and fill out a new one. You can get a full refund of the visa fee if you haven’t given your biometrics yet. And the cover letter is necessary either way.

January 31, 2022 at 2:59 pm

Hi, thank you for your helpful subject. I am a Ph.D. student in Canada, and I want to visit the UK over the summer holidays. Also, I have to come back to Canada again to continue my Ph.D. program. What documents do I need to include in my file to show that I am coming back after visiting the UK? Is that sufficient to include my admission letter from the university and my home lease contract? Thank you!

February 2, 2022 at 6:40 am

Hi Alec! An admission letter will not be sufficient. You need proof that you still have a certain number of semesters left and you have pre-paid your tuition for the future semesters. At least 1 or 2 semesters would be fine. A home lease contract also helps.

January 25, 2022 at 12:19 pm

Hello, thank you for such effort you’ve put into this blog site to help lots of people like me. I must confess I have learned alot from the post and reactions after it. I have a couple of questions though.

1. What is the sequence of UK online application for family of 5 going together to the UK for holiday .i.e. who’s application comes first? 2. What is the visa approval success rate for a spouse that is not working at the moment and going with her husband and kids to the UK for holiday? 3. Can the husband sponsor wife’s UK visa application/trip even though she’s employed?

January 26, 2022 at 5:49 am

Hi Sam! I appreciate the kind words! 1. Even though you all apply together, each application is assessed individually. You will have no control over whose application will be assessed first and in which order. The only thing you can do is to mention everyone else as their travel companions in each of your applications, and also in the cover letter. 2. The approvals are high as long as the husband can sponsor her application, prove the relationship and prove that she and her husband have strong ties with their country. 3. Yes, the husband can sponsor his wife’s UK visa application. There is no need for the wife to be working or employed.

December 14, 2021 at 4:25 pm

Hello, with regard to mentioning the Travel History in the Cover Letter. What if my previous passport already expired and got misplaced, hence, I am not able to provide a copy of the stamps for these. Do you think it will still add value or just completely leave out the travel history section? Grateful in advance for your response.

December 18, 2021 at 10:39 am

Hi Jamie! If you can’t prove your travel history, don’t mention it in the application.

December 7, 2021 at 3:51 pm

Hello, I’m employed and I’m a business owner, my bank statement reflects both my salary from my job and profit from my business. My question is what should I attach as proof? Payslips, business license, etc.? Thank you!

December 11, 2021 at 12:08 pm

Hi Julie! You must attach both, your payslips and business license. Also, explain clearly in your cover letter. In the future, separate your accounts otherwise you will continue to face problems with your visas.

November 30, 2021 at 10:56 am

Hi sir, I’m mills a police officer and I intend to travel to the UK for a conference on safety and security by next year. I need guidance on what documents I should attach to it apart from the mandatory requirements. Will it be necessary to add my marriage certificate, car and house paperwork?

December 2, 2021 at 3:44 pm

Hi Mills! Documents proving any kind of ties with your country are essential to make a strong case. Your marriage certificate will prove your family ties and house paperwork will prove your economic ties with your country. So yes, make sure to provide those two. Mentioning your car is not necessary.

October 17, 2021 at 5:02 am

Hello, I am applying for a UK returning residence visa to regain the status of my lapsed ILR. My question is should I write a cover letter with the application, if yes then to whom should I address the cover letter. Please quick response will be highly appreciated.

October 20, 2021 at 5:19 pm

Hi Navid! Unfortunately, my knowledge and experience are only in tourist visas. So I’m not sure if a cover letter is necessary for an ILR application.

Esther says

November 19, 2021 at 12:44 am

Dear THIRUMAL, I applied for a tourist visa to the UK and was approved. The next again I tried and was refused because the first information says I don’t have dependents and that’s because they don’t live with me. Now they live with me and depend on me but I didn’t realize then I should have included a cover letter. And we were all denied. What must I do because the children want to visit the UK on tourism? Thanks.

November 20, 2021 at 12:39 pm

Hi Esther! You already know your refusal reasons. Make sure to fix them in your re-application. Provide proof that you have dependents (family ties) and provide a detailed cover letter. Follow the instructions from this article for the cover letter.

September 28, 2021 at 1:25 pm

Hi Thirumal, I’m doing the application for a UK visa for my parents, both retired, and they live in Albania. Their pension is not a great amount of money and my siblings and I, we all contribute monthly to their financial situation of their living there. I’m covering all their expenses from the start to finish of their visit to the UK. I’ve prepared a cover letter from my part explaining their intention of coming in UK for Christmas and that I’ll be covering everything.

Their visas have been refused 2 times before. Now my concern is “On their cover letter should I explain their pension as an income and that their children give financial support on their living, or should we live this out of the cover letter.

I understand that their pension money only is not enough, and there is a section on the application asking about their salary and other forms of income and how much they spend monthly. this is a bit tricky for pensioners as they will have to spend all their money for their living in my country, and also the extra they get for us. Do we have to explain this in the cover letter? Will this still be an issue for the application?

Just to mention again I’ll be covering their expenses while travelling. They have savings as their own 4000Euro, which they have accumulated while they had worked previously, My mom had a small tailoring shop. Will this be enough for them? Thanks!

September 29, 2021 at 8:53 am

Hi Bruna! The UK visa application is mainly meant for employed individuals. The questions are not quite relevant to retired, students, housewives, children, etc. That’s where the question “extra information” and the cover letter come in handy.

In their cover letters, yes, mention that they rely on both their pension and support from their children. This is quite normal in most countries, so I don’t think it would be difficult for the ECO to understand.

For employment questions, they can mention that they are retired. If that option is not available, they can select unemployed. For the question on other income or savings, they can mention their monthly pension and support from children. It’s ok for the living expenses to be equal to their pension and support. This won’t hurt their visa approval as you will be sponsoring their trip.

For any trip expenses related questions, make sure they put zero for them since they will not personally spend anything on the trip.

Yes, it’s essential to mention all of these in their cover letters and a summary of them in “extra information”.

Yes, 4,000 euros of savings should be enough for them since they will not personally spend anything from their side on the trip. You will bear all their trip expenses.

Lastly, a couple of important things. – Most of the time, UKVI will not scrutinize retired applicants. So, no need to worry about their pension and savings. ECOs will mostly focus on your income and savings as you are sponsoring them. Make sure you have all the documents needed. Also, if you know the reasons why their previous visas were refused, let me know, so I can give your more accurate advice based on that. – Even after explaining everything in the cover letter, a lot of time ECOs make decisions based on the numbers like salary, savings, etc in the application. This is unfortunate, but when this happens, a lot of times, the applicants see success either with a PAP or reapplication.

August 28, 2021 at 9:32 am

Hi, I am from Srilanka, which is a red list country. I intend to apply for a UK visa to drop and settle my one and only son who is starting uni. Do you think a visit visa will be issued?

August 28, 2021 at 11:46 am

Hi H Ali! If your country is on the red list, your UK visa application will not be accepted by the VFS. Even if they accept your documents, UKVI will put your application on hold till Srilanka comes out of the red list.

PRADEEP JALAN says

August 28, 2021 at 7:24 am

For Canada tourist visa applied online; where does the cover letter fit in. Is it necessary only when we apply on paper?

August 28, 2021 at 11:44 am

Hi Pradeep! A cover letter is not mandatory for a Canada visa. But I usually recommend one since it’s the easiest way to convey information that’s not asked in the application. You can provide a cover letter for both online and paper applications. If applying online, you can upload the cover letter for “Letter of explanation of your trip”. Letter of explanation of your trip will be one of the items in document upload.

Quincy says

August 26, 2021 at 9:12 pm

Hello. Nice articles. I’ve been visiting here for more knowledge but I still have some doubts.

1. I am planning to apply for a visit visa, I have my employment contract (25 pages) and also a leave letter from my HR. Do I need to submit both documents or just the leave NOC letter from my HR is fine?

2. Is it also necessary to submit my house rental agreements?

3. Also I have been refused a US visa some years ago which I declared in my application. But do I have to submit a copy of my refusal letter in my UK application and specify this in the cover letter also?

I really need some clarity here and I would appreciate your response. Thanks.

August 28, 2021 at 11:38 am

Hi Quincy! 1. Both the Employment letter and leave approval letter are necessary. Employment letter will have details such as how long you have been employed with them, your salary, job duties, etc. Therefore, you need an employment letter too, not an employment contract. You can have your HR write a one-page employment letter for you. If you need a template, email me. 2. Yes. It will demonstrate your economic ties with your country. 3. No. You do not need to submit your US visa refusal letter. You also do not need to mention your US visa refusal in your cover letter.

Muhammad Sameer says

August 24, 2021 at 5:58 pm

Hey dear, I have a couple of questions to ask related to the UK visit visa application. Considering my family is applying where my father is the head, my mother is a housewife and I am a student. All my queries are stated below.

1) There is a question in the application which says how much money you intend to spend on this trip personally, so what should I write for my father, me and my mom. I cannot put zero in mine and my mum’s because it doesn’t allow it.

2) My father was refused a UK visa back in 2012, The application asks for it but he doesn’t have the refusal letter so what should I write in the application.

3) Me and my mum applied and got the visa last December but we couldn’t go due to red list issues and increased corona cases. So should I mention that in my application on why we didn’t travel even though we had the visa then?

August 25, 2021 at 8:12 am

Hi Muhammad! 1) Even though you are not personally spending on your trip, you must still enter the amount per individual. You can divide the total expense by 3 and enter that amount for each of you. 2) You can simply enter “ECO discretion” or “Do not remember the refusal reasons”. This will not hurt your visa result in any way. 3) Mentioning that you had a visa and could not use it will only work towards your benefit. So make sure to mention it in the “additional/extra information” within your application and also in your cover letter.

August 25, 2021 at 5:57 pm

So for instance, if my father is staying there for two months and me and my mom are going for twenty days so around how much money should I write for me, my mom and my father.

August 26, 2021 at 1:34 pm

I see. That’s a bit complicated. I suggest dividing the total expense by the amount of time spent in the UK by each. From your example, since your dad will spend 60days, you will spend 20days and your mom will spend 20days, divide the total budget by 60%, 20% and 20%. That should work.

August 26, 2021 at 1:38 pm

Actually I am confused on how much should I write for budget of my trip as my sister and brother-in-law in UK would be taking care of our accommodation, food and transport in UK.

August 28, 2021 at 11:48 am

If someone is sponsoring your trip, you will only enter the amount that you personally spend on your UK trip. For example, if they cover your accommodation, food and transportation and you will pay for shopping and souvenirs. Then you will enter the amount you will spend on shopping and souvenirs.

August 15, 2021 at 6:24 pm

Hi Thirumal, my UK visa application was refused. I want to apply again, but I have some doubts, could I contact you in any way, please? I would like to receive advice and help from you. Thanks.

August 16, 2021 at 4:04 am

Hi Mari! Sure. Please send me an email with your questions to [email protected] .

Michael says

August 12, 2021 at 8:44 pm

Hi, my graduation ceremony is in September and I intend to travel for it. Can you help me with how I should tailor my cover letter to the British embassy?

August 14, 2021 at 11:37 am

Hi Michael! Since you will be applying for a visitor visa, you must prove that you have strong ties with your country and you will return back after your trip. Therefore, most sections in this article will apply to your situation except the travel purpose. In the travel purpose section, you will mention that you will be traveling to the UK for your graduation ceremony.

Fathia says

August 2, 2021 at 4:35 pm

Good evening sir, I really like your articles and it has really helped me. My father is about to apply for my visa again. My question is that how do I explain the deposit in my account were gifts from family members. My visa was refused because they were other deposits in my account aside from my father’s deposits (he is the one sponsoring my trip).

August 3, 2021 at 7:31 am

Hi Fathia! If your father is sponsoring and he also deposited cash into your account, he can explain that in his sponsor letter. You can also explain the same in your cover letter. But for other large cash deposits, you must present evidence that the cash belongs to you. I have a detailed article on bank statements for UK visa . This article explains these in detail.

Ofori Bismark says

July 28, 2021 at 4:51 am

Please sir, my brother is in the UK has sent me an invite. I m in Ghana now so what documents do I need before I can apply for the visa?

July 29, 2021 at 5:14 am

Hi Ofori! There is a distinction between INVITATION and SPONSORSHIP. To know what documents you need for the UK visa, you would first need to understand that your brother is simply inviting you to visit him or sponsoring your trip. Below are the documents you will need.

Invitation – Your brother’s UK passport (or his home country passport) – Your brother’s UK residence permit (if he is not a UK citizen) – An invitation letter from your brother stating that he is inviting you to visit him in the UK

Sponsorship – Your brother’s UK passport (or his home country passport) – Your brother’s UK residence permit (if he is not a UK citizen) – A sponsorship letter from your brother stating that you will take care of all your trip expenses including accommodation, food and transportation – His apartment lease agreement – A utility bill on his name

Arinola says

July 17, 2021 at 10:42 am

Good morning sir, I like your articles and it has been really helpful, my question is that what if you are submitting 6 months bank statements and your employers paid you 3 months and owe you 3 months what will you do? Even if you have other transactions running in your salary account, can you still use the accounts? Or if the employer pays the 3months together, can you still use it. Thanks.

July 17, 2021 at 11:22 am

Hi Arinola! If you are getting paid irregularly, you need to explain this in your cover letter and provide documentary proof such as an explanation from your employer.

Nana poku says

May 24, 2021 at 12:07 pm

If you own a property with your uncle can you add that in your miscellaneous with the necessary documents? And if you provided a statement from 2020-2021 in your previous application can you reduce it to 6months in the next application

Do you have to write a cover letter to prove your bank statement or get an attestation from the bank if your employer deposit is not clearly indicated in the bank statement? What do you do when there is a different department that pays salaries of workers of your employer?

Thirumal says

May 25, 2021 at 5:25 am

Hi Nana! Yes, if you co-own a property with someone, you can provide the ownership document as proof of economic tie with your country. Bank statements must be for the latest 6 months. No need for statements from the previous application. The most recent 6 months should work fine.

Bank statements in some countries require an official attestation from the bank. You will know if that’s how bank statements are used in your country for all purposes. If your company name is different from the deposit transaction in your bank statements, you can explain it in your cover letter.

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Sample Letter of Financial Support for Visa

  • Letter of Support Template
  • Letter of Financial Support Template

A Letter of Financial Support For a Visa is a document that is supposed to be used in situations when an individual is applying for a visa and is required to present proof of the sponsorship they will receive while traveling. The purpose of the letter is to inform the visa officer about the sponsor and the financial support they will provide to the visa applicant.

Alternate Names:

  • Letter of Sponsorship For a Visa;
  • Sponsorship Letter For a Visa.

This letter must be written by the sponsor and addressed to the visa officer (or another authorized representative of the embassy/consulate). To make sure the letter meets all of the requirements and will be accepted, the sponsor can use a Sample Letter of Financial Support for a Visa Application which is available for download below .

Generally, the sponsor is required to attach to the letter additional documents that will prove they have finances to support the visa applicant, such as a bank statement. Failing to include these documents might lead to a situation when the letter will not be considered sufficient evidence, therefore the visa applicant might be denied a visa.

Still looking for a particular template? Take a look at the related samples and templates below:

  • Invitation Letter for U.S. Visa Template ;
  • Letter of Financial Support Template ;
  • Sample Letter of Financial Support .

Download Sample Letter of Financial Support for Visa

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Finance Cover Letter Example (w/ Templates for 2024)

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You can navigate the landscape of numbers, investments, and economic intricacies.

You’re a financial pro, and you’ve got the expertise to prove it.

But there's just one thing standing between you and a successful job application – your cover letter.

Writing a compelling finance cover letter can feel more complicated than analyzing stock market trends. You might find yourself paralyzed with no idea how to prove your financial prowess.

Don’t worry! We’re here to guide you through it.

In this article, we’re going to cover:

  • What an Amazing Finance Cover Letter Looks Like
  • 5 Steps to Writing a Job-Winning Finance Cover Letter

3 Essential Finance Cover Letter Tips

Finance cover letter example.

Finance Cover Letter Example

5 Steps for the Perfect Finance Cover Letter

Now that you know what a great cover letter looks like, you're all set to write your own !

Just follow these straightforward steps:

#1. Put Contact Information in the Header

Start your finance cover letter by creating a header for your contact details, the same as on your resume .

Here's what you should have in there:

  • First and Last Name. Make sure your full name is in plain view at the top.
  • Professional Title. Match this with the specific finance role you're after. Hiring managers usually hire for several roles at once, so this will help them notice your application.
  • Email Address. Keep it professional, like a combo of your names. The quirky high school email won't cut it. (e.g.: [email protected] is not a good look, but [email protected] is fine.)
  • Phone Number. Ensure your phone number is accurate since employers need to reach you easily. A missed digit could mean a missed interview.
  • Location. Usually, city and state/country are enough. But if you're open to relocating or working remotely, mention it.
  • Relevant Links (optional). Share your LinkedIn or any other relevant social media that can back up your financial expertise.

Now, let's talk about reaching the hiring manager’s contact information :

  • Company Name. Mention the financial institution you're applying to.
  • Hiring Manager's Name. If you can find it, great! Check the job listing, the company's website, or LinkedIn profile.
  • Hiring Manager's Title. If they've got a fancier title than “Hiring Manager”, such as “Chief Financial Officer”, address them accordingly.
  • Location. City and state/country details are crucial, especially for global firms.
  • Date of Writing (optional). Adding the date you penned your letter gives it a professional touch.

#2. Address the Hiring Manager

Once you've sorted out your finance cover letter's contact details, it's time to address it properly .

Say goodbye to the generic "To Whom It May Concern."

The right greeting can make a positive impression on the hiring manager and set the tone for your entire finance cover letter.

Start with some research. Check the job ad, the company's website, or their LinkedIn profile to identify the finance department's hiring manager. Find their name and use it.

Be sure to address them professionally. You can use “Ms.” or “Mr.”, followed by their last name. But if you're unsure about their gender or marital status, simply use their full name. For example:

  • Dear Ms. Anderson
  • Dear Emily Anderson

And if you can't find information about the hiring manager or the head of the finance department, address your letter to the department or the company as a whole:

  • Dear Finance Department
  • Dear Finance Hiring Team
  • Dear Human Resources Team
  • Dear Head of Finance

#3. Write an Eye-Catching Opening Statement

As the saying goes, time is money, and hiring managers value time a lot. In fact, it doesn’t take them more than a few seconds to decide if an application is worth reading in detail.

That's why writing a strong introductory paragraph in your finance cover letter is essential. Start by introducing yourself as a professional and clearly stating why you're enthusiastic about the position. Showing your passion for the finance industry or the specific role can instantly capture the hiring manager's attention.

But conducting some research on the company can significantly boost your chances, too. The more insights you gather about the employer, the better you can show them your alignment with their work culture or company goals. This shows that you're not applying randomly; you genuinely have your sights set on this specific opportunity, and you’re ready to put in the work.

Depending on your level of experience, you can also kick off your cover letter with an accomplishment or a skill that makes you an ideal fit for the role. Just make sure that this paragraph isn’t too lengthy. All you need to do is spark the hiring manager's curiosity and encourage them to explore your cover letter further.

#4. Use the Cover Letter Body for the Details

The body of your cover letter is where you have to prove you’re the ideal candidate for the position.

But don’t repeat what it says on your finance resume . This is your opportunity to really show your financial prowess and qualifications in a way that leaves a mark. Your mission is to persuade the hiring manager that you're the standout choice among the competition, even if they have similar experience and skills.

So shine a spotlight on any noteworthy achievements you have and use the job advertisement as inspiration.

Tailoring your cover letter to align with the specific job ad is crucial. You should emphasize skills and experiences that resonate with the company's needs. For example, if you're applying for a finance role in a tech-driven firm, focus on your tech-related financial skills rather than more generic experiences in finance.

Be sure to demonstrate your understanding of the company, its financial model, or the intricacies of the finance industry as a whole. If you're well-acquainted with the company's financial products or services, mention it in your cover letter to show how and why your financial expertise aligns seamlessly with the company’s mission and corporate culture.

Lastly, let your enthusiasm for the role shine through your words. Convey your genuine excitement for the position and your confidence in your ability to contribute to the company. Show them that you're not just another candidate but the financial talent that meets all their requirements.

If you need even more inspiration, check out our other cover letter examples !

#5. Wrap It Up and Sign It

The ending of your finance cover letter is your opportunity to leave a lasting impression on the hiring manager.

Start closing your finance cover letter by confidently reiterating why you’re the perfect fit for the role and giving a brief recap of your key skills that prove it.

After that, it’s time for a call to action. Encourage the hiring manager to take the next step, whether it's scheduling an interview or exploring your application in more detail. A well-placed call to action can make all the difference and get you closer to your dream job.

Finally, choose an appropriate closing line. And don’t forget to sign your full name underneath. Like so:

Please don't hesitate to reach out to me via the provided email or phone number so that we may further discuss my application. I eagerly await the opportunity to go over how I can help Company X on its mission to success.

Best regards,

And if you're seeking an alternative to "Best regards," consider these options:

  • Warm regards,
  • Respectfully yours,
  • Thank you for your consideration,

Finance Cover Letter Structure

You've got the basics of cover letter writing under your belt!

Now it's time to refine yours with some essential cover letter tips :

#1. Match Your Resume

Clarity is important in the finance industry, and the best place to start with it is on your cover letter.

You have to make sure your finance cover letter’s formatting and layout align with your finance resume as much as possible. This can convey a polished and well-organized image of you as a candidate and make it easier for the hiring manager to identify your application out of the bunch.

So keep your text neatly arranged on the page and maintain uniform font styles and sizes. Pay attention to the page margins and line spacing so your cover letter remains concise and still fits on a single page .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Just try our resume builder and matching cover letter templates to make crafting your application easier.

Each template is crafted with input from hiring experts worldwide, so they meet all industry standards and look gorgeous.

#2. Mention Skills and Keywords

You don’t want your finance cover letter to come off as generic.

Try to mention as many keywords from the job advertisement as you can. Hiring managers already know what they want from a candidate, so you have to show them you meet all their criteria.

Doing this proves you’ve paid careful attention to the job advertisement, and it also directs hiring managers to the information they care the most about. Just don’t throw in those keywords randomly!

You want to build a narrative that shows your expertise. Focus on the most important skills mentioned in the job ad that match the ones you already have, and explain how they’ve helped you excel at your job.

#3. Add Any Relevant Links

Your finance cover letter should match your resume’s contact information down to a T.

So, if you added any relevant links to one, make sure the other has them, too. Specifically, when it comes to listing personal websites or social media profiles like LinkedIn, hiring managers appreciate it.

This gives them quick and easy access to see your previous work instead of having to circle back to your resume to find a link. They could even connect with you directly on LinkedIn, so this extra touch of accessibility and professionalism can leave a great impression on potential employers.

Key Takeaways

And you’re all set with writing your finance cover letter!

After reading our guide, we trust you’re well-equipped to secure the exact job you have your sights set on.

Before you head off, let’s summarize some main points from our article:

  • Your finance cover letter’s look should match your resume since it shows professionalism, and attention to detail, and makes it easier for the hiring manager to spot your application. Use a resume builder with matching cover letter templates to save time.
  • Keep your contact information factual and professional. You don’t want to use an immature email address from your high school years since it could leave a bad impression.
  • Include any skills and other keywords from the job description in the body of your cover letter. Use them to illustrate how your experience matches what the employer is looking for and to present yourself as an ideal candidate.
  • Wrap up your cover letter with an appropriate closing line, and don’t forget to sign your name at the bottom. This little detail is the bow that ties together a spotless application.

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Sample Sponsorship letter in a visa application

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How to Write an Appeal Letter for Schengen Visa Refusal

What is a sponsorship letter.

A sponsorship letter is a document that provides support and evidence for a visa application by demonstrating that the applicant has a sponsor who will provide financial or other types of support during their stay in a foreign country. The sponsor, typically a family member, friend, or organization, writes the letter to confirm their commitment to financially support the applicant and take responsibility for them during their visit.

What is the importance of a sponsorship letter in a visa application?

The importance of a sponsorship letter in a visa application lies in its ability to provide assurance to the visa authorities regarding the applicant’s financial stability and the purpose of their visit. Here are a few key reasons why a sponsorship letter is crucial:

  • Financial Support: A sponsorship letter demonstrates that the applicant has a sponsor who will cover their expenses during their stay, including accommodation, transportation, and living costs. This helps assure the visa authorities that the applicant will not be a financial burden on the host country.
  • Genuine Intent: By having a sponsor vouch for the applicant’s visit, the sponsorship letter adds credibility to the visa application . It shows that the applicant has a genuine reason for their trip and intends to engage in lawful activities, such as tourism, visiting family, or attending specific events.
  • Stronger Ties: If the sponsor is a family member or relative, the sponsorship letter helps establish a stronger connection between the applicant and the host country. This can demonstrate the applicant’s ties to the home country and the intention to return after the visit, addressing concerns of potential overstay.
  • Legal Obligations: The sponsorship letter outlines the legal obligations of the sponsor, emphasizing their responsibility for the applicant’s well-being, compliance with visa regulations, and ensuring that the applicant departs the host country within the authorized time frame.
  • Supporting Documentation: Along with the sponsorship letter, additional supporting documents such as bank statements, employment letters, or property ownership documents may be included to further validate the sponsor’s ability to financially support the applicant.

Sample of Sponsorship Letter for my Spouse (Husband or Wife)

Date: 28th April 2023

To, Visa Officer, Netherland Embassy, 160 Merrion Rd, Dublin 4, D04 T283, Ireland

Subject: Sponsorship Letter for my Spouse, <Spouse’s Name> with Passport No: <Spouse’s Passport #> 

Respected Sir/Madam,

I, <Sponsor’s Name> ( Passport No: <Sponsor’s Passport #>), along with my wife Mrs. <Spouse’s Name>, Daughter <Daughter’s Name> (xx yrs.) and Son <Son’s Name> (xx yrs.) resident of the ‘<Address>’ address, am planning to visit Netherland from 26-May-2023 to 31-May-2023 and future plans to visit Spain from 17 Aug 2023 – 20 Aug 2023 , Austria from 18 Jan 2023 to 21 Jan 2023 and other destination, with my family.

I am enclosing all necessary supported documents for sponsorship

  • GNIB, and Spouse Passport
  • Employer letter (NOC)
  • Proof of financial funds, as 3 Months Bank Account statements
  • Marriage Certificate  – Proof of Relationship

I have attached a Travel itinerary outlining our travel plans, including the dates and destinations of our trips to the Netherlands, Spain, and Austria, Flight Itinerary : Copies of our flight bookings for the Netherlands, Spain, and Austria, demonstrating our intended travel dates and routes., Hotel Bookings : Confirmation of hotel bookings for our stays in Spain and Austria, indicating our planned accommodation during our visit.

The main purpose of my trip is to visit, see the sights and explore the cultures of Europe.

During our stay, I would be looking after all the expenses: air ticket fare to travel to and from the Schengen area to Dublin, all travel expenses within the Schengen area, medical & travel insurance, staying and food.

I affirm and assure that we will duly observe the conditions of Visa and the rules of the states that may apply from time to time during our visit. We will personally make sure that we leave the Schengen area before the expiration of our authorized stay (according to the VISA). We will also make sure that we do not become a public charge on the part of the government.

I humbly request you to consider our application for a tourist visa for my Spouse, <Spouse’s Passport #>, and grant the visa accordingly, If you have any queries in this regard, please do not hesitate to contact me on the following mobile number (<Contact Number>) or <Sponsor’s Email Address>

Thanking you,

 Yours Sincerely,

<Sponsor’s Name> | <Contact Number>

Sample of Sponsorship Letter for my Son/Daughter

To,       Visa Officer, Netherland Embassy,       160 Merrion Rd, Dublin 4, D04 T283, Ireland 

Subject: Sponsorship Letter for my Son/Daughter, <Son/Daughter’s Name> with Passport No: <Son/Daughter’s Passport #> 

Respected Sir/Madam, 

I, <Sponsor’s Name> ( Passport No: <Sponsor’s Passport #>), along with my wife Mrs. <Spouse’s Name>, Son/Daughter <Son/Daughter’s Name> (xx yrs.) resident of the ‘<Address>’ address, am planning to visit Netherland from 26-May-2023 to 31-May-2023 and future plans to visit Spain from 17 Aug 2023 – 20 Aug 2023 , Austria from 18 Jan 2023 to 21 Jan 2023 and other destination, with my family.

I am enclosing all necessary supported documents for sponsorship 

  • Passports of both parents
  • Birth Certificate  – Proof of Relationship

The main purpose of my trip is to visit, see the sights and explore the cultures of Europe. 

During our stay, I would be looking after all the expenses: air ticket fare to travel to and from the Schengen area to Dublin, all travel expenses within the Schengen area, medical & travel insurance, staying and food. 

I affirm and assure that we will duly observe the conditions of Visa and the rules of the states that may apply from time to time during our visit. We will personally make sure that we leave the Schengen area before the expiration of our authorized stay (according to the VISA). We will also make sure that we do not become a public charge on the part of the government. 

I humbly request you to consider our application for a tourist visa for my Son/Daughter, <Son/Daughter’s Passport #>, and grant the visa accordingly, If you have any queries in this regard, please do not hesitate to contact me on the following mobile number (<Contact Number>) or <Sponsor’s Email Address>  

Yours Sincerely,

In summary, a sponsorship letter is essential for a visa application as it provides evidence of financial support, demonstrates genuine intent, strengthens ties to the home country, clarifies legal obligations, and supports the overall credibility of the application.

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Invitation Letter from a Company For Visa Process

Invitation letter from a friend for visa process.

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Sample Sponsorship Letter From Friend for Visa Process

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A Perfect Cover Letter for Student Visa Application (with Sample)

A Perfect Cover Letter for Student Visa Application (with Sample)

“How to write a perfect cover letter for a student visa application?”

For international students who plan on applying for a Canadian Study Permit , creating an effective cover letter can improve your chances of success.

If you don’t carefully structure and format your cover, it will push IRCC in another direction, which could cause you to lose your application altogether. This is why applicants must follow a specific structure for every aspect of their cover letters.

Many international students ask us for the perfect cover letter for their Canadian study permit application. Letters can be complicated, so make sure you follow these guidelines.

Components of Cover Letter for Student Visa Canada

  • Purpose : The cover letter aims to enhance the chances of success in obtaining a Canadian Study Permit.
  • Structure : The cover letter should be formatted correctly to avoid potential application issues.
  • Components : The cover letter consists of three essential parts: Opening, Body, and Expense/Funds Summary.
  • Types of Cover Letters : SOP (Statement of Purpose) for first-time applicants and LOE (Letter of Explanation) for applicants reapplying after a previous denial.
  • Opening : State the purpose of the letter, include personal and authority/embassy details, and address the letter to the Visa Officer.
  • Body : Begin with a formal greeting, introduce yourself, discuss the purpose of studying in Canada, explain your choice of the Canadian College or University, outline your financial plan, emphasize your commitment to returning to your home country, and conclude the letter with a formal closing.
  • Expense/Funds Summary : Outline expenses, state the amount paid and the funds available in your bank account and include a list of documents attached to the application.
  • Overall Impact : A well-structured and detailed cover letter can positively influence the visa officer’s decision and contribute to a successful Canadian Study Permit application.

What is a Cover Letter?

A cover letter describes why you want to go to Canada, what you intend to do there, and your post-study plans. It also contains information highlighting your academic and professional achievements.

Two basic types of cover letters are required while applying for a Canadian student visa, i.e. SOP (statement of purpose) and LOE (letter of explanation). Essentially, both of these letters are the same but have different themes.

  • Statement of Purpose (SOP) is more for candidates applying for a Canada study visa for the first time.
  • LOE (Letter of Explanation) is for applicants reapplying for a Canada study visa after being denied one in the past).

Components of the Cover Letter for Canadian Student Visa

Your cover letter should be structured in three parts, as shown below:

Part 1: Opening

[Purpose of Letter] [Date]

[Your name] [Your Address line 1] [Address line 2] [Address line 3] [Name of Authority/Embassy you are applying through] [Authority/Embassy Address line 1] [Authority/Embassy Address line 2]

Attn. : Visa Officer Subject : APPLYING FOR A STUDY PERMIT (Canada)

Part 2: Body

To Whom It May Concern or Dear Sir/Madam,

[Introduction]

This section should contain a summary of your education and professional goals.

This section should discuss why you need to study in Canada. You can talk about the higher quality of education and how exposure to a new environment will help you develop knowledge and skills to further your career. Also, mention that you intend to return to your home country and apply what you have learned during your educational program in Canada.

[Purpose of Choosing [College/University Name]]

  • Discuss why you have chosen to study at the Canadian College or University you will attend. You can talk about the advantages of attending this educational institution compared to the ones in your home country. You can also discuss some disadvantages of pursuing a similar education in your home country.
  • Next, disclose if you have already paid tuition for the program you have enrolled in. Also, mention how you intend to pay for tuition and living expenses for subsequent semesters in Canada. Include details on scholarships, grants, or benefits you are receiving from the educational institution.
  • Next, clearly state that you intend to return to your home country after completing your educational program in Canada. Mention any family, business, or property ties in your home country that makes it vital for you to return.

Yours Sincerely, [Your Full name]

Part 3: EXPENSE/FUNDS Summary

This section should be formatted in bullet points. Mention:

Accommodation: [Accommodation expense 1] [Accommodation expense 2] [Accommodation expense 3]

Tuition Fee: [Tuition fee for one year] [Tuition fee you have paid for the first semester] [Payable fee which is available in your bank account]

Next, list what documents the visa officer can expect to find in your application packet. For example:

List of documents and items attached with the application:

  • Cover letter
  • Application form
  • Item 7, and so forth

Read more: How to Prove Family Ties for Canadian Visa Applications?

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Student Visa Cover Letter Sample

Here is a sample cover letter for Canada student visa application.

Applying for Study Permit in Canada June 1, 2022.

Akash Kumar Flat No. 100, Triveni Apartments Pitam Pura, NEW DELHI, 110034 INDIA

High Commission of Canada to India, in New Delhi Visa Section 7/8 Shantipath Chanakyapuri, New Delhi 110 021, India

Attn.: Visa officer Subject: Canadian Study Permit Application

Dear Sir/Madam,

I have been accepted into a graduate program at the University of Waterloo in Canada and will apply for a study permit. I have included my original university acceptance letter with this application.

I am a qualified software developer with six years of experience in India’s IT industry. I have held this position for the last two years at a sizable IT company in New Delhi.

Thanks to the computer science degree I obtained from Delhi Technological University in 2016, I was able to secure a very profitable job. During my studies, I learned how to design and write codes that are used in a variety of software programs worldwide. India’s software development industry is growing rapidly, and as a result, many companies are looking for developers who specialize in specific programming languages. Therefore, I am eager to expand my knowledge and skills by enrolling in an international graduate program.

I chose a graduate program focusing on Programming Languages at the University of Waterloo because it is among the best educational institutions globally for this study area. Many of the program’s professors have contributed to innovative developments in the software programming field. The Waterloo-Kitchener area is also renowned for producing many talented individuals in the computer science field, leading to the region being referred to as Canada’s Silicon Valley. By contrast, my educational prospects in India are pretty limited. New Delhi is a major city with many reputable educational institutions. However, none offer the graduate program I am pursuing. I also believe being immersed in a North American setting will allow me to learn to adapt my skills to multinational companies once I return to India.

I have paid the University of Waterloo CAD 14,000  to cover my fees for my first semester. You can verify this transaction in the attached bank draft with my application.

I have also found accommodation in a dormitory on the university campus. The dormitory’s address is as follows:

Suite #303, Village 1, University of Waterloo 200 University Ave W Waterloo, ON, N2J 4B6, Canada

I have paid my accommodation fees for the first semester. You can contact the University administrator in charge of the dormitory at the following phone number: +1 519-888-4567 ext. 84086

Funds Available

I have INR 8,100,000 or CAD 50,000 in my Indian bank account. You can verify this amount in the bank statement I have supplied with the application package. You can also verify that I have steadily built up these savings from the monthly salary deposits I received from my job at Linus Technologies in New Delhi.

I intend to return to India after completing my graduate program at the University of Waterloo. Both my elderly parents (picture attached) reside in New Delhi, and I plan to take care of them after returning. I also plan to take over managing their rental property in the city. My older brother (picture attached) will be performing this duty while I complete my studies in Canada.

I would greatly appreciate your support in issuing a study permit before August 1, 2022, so I may depart for Canada by August 15, 2022, for my program’s orientation. I have included all the relevant information requested in the original application package. Please contact me at +91 1234-567890 or [email protected] if you need me to submit additional information or documents for my application.

Yours Sincerely,

____[SIGNATURE LINE]____ Akash Kumar

Expense/Funds Summary

Accommodation: First Semester’s Rent: CAD$ 3,500 Payable Rent Amount: CAD$ 3,100

Tuition Fee: First Year’s Tuition Fee: CAD$ 28,000 First Semester’s Tuition Fee: CAD$ 14,000 First Semester’s Payable fee: CAD$ 13,000

Total Bank Balance in my account is INR 8,100,000 or CAD 50,000 .

Note: The documents and other items enclosed with my application are summarized below:

  • Checklist form (IMM 5483)
  • Completed and Signed Application form
  • Supplementary Information form
  • The University of Waterloo provided the letter of Acceptance. (Original + one copy)
  • Payment Receipt for First Semester’s Tuition
  • Confirmation of Accommodation at Village 1 Dormitory at the University of Waterloo
  • Proof of funds (Bank statement from the past six months)
  • Statement from my bank manager describing my financial history.
  • Originals and photocopies of my educational documents.
  • Original IELTS language test results
  • Recommendation letter from my work supervisor
  • Original passport and one copy
  • Pictures of my parents and brother
  • Copy of my Identity Card
  • Six recent photos
  • Police clearance certificate

This sample cover letter can be used as a guide when applying for a student visa in Canada. Always ensure you include all sections and go through your letter for spelling, grammar, and other mistakes before submitting it to the Visa Officer. When writing a letter, be concise but do not omit important details.

Take Professional Help from Licensed Consultants

Many of the applicants for student visas that we assisted are currently enrolled in Canada’s top colleges. Whether it is your first time applying or you have had repeated study permit refusals, we give you visa success in the easiest way.

You can contact our experts here . Our team is led by Keshav Sharma, a licensed and regulated Canadian Immigration Consultant with many years of experience.

I hope this article has clarified your confusion regarding writing a perfect cover letter for a student visa application. Good luck!

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COMMENTS

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