sample letter requesting resume

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “Job application” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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Respond to a Request For Your Resume • Example Letters, Guides and Samples

When someone solicits a resume from you, provide the specific information that was requested. Discuss your qualifications in the order of their importance for the job requirements.

How to write this cover letter:

• Refer to the request and express appreciation. Identify the position by job title and briefly define your major qualifications.
• Expand on your most important work experience by providing specific details, cases, and examples. If you are qualified for the position only by your education and have no real job experience, you may want to omit this section.
• Explain how your formal education, training, or experience has prepared you for the position. Discuss such things as significant courses, seminars, professors, projects, presentations, and papers.
• Discuss other relevant information.
• Solicit an interview in your closing paragraph.

Example Letter #1

In response to your request for additional information, I have completed the personal information form you sent and have enclosed a copy of my resume.

• I have been Dr. John Doe's executive medical secretary for the past two years. My responsibilities include transcribing medical records, billing insurance, making appointments, greeting patients, scheduling hospital tests, and handling correspondence.

I graduated from Doe Business College in 2018 in the top 10 percent of my class and received "excellent" ratings in typing, office machines, dictation, and use of several word processing programs. I have also taken classes in technical writing and office management.

I enjoy our community's sports programs and currently coach a woman's basketball team. I look forward to meeting with you in person to discuss my qualifications.

Example Letter #2

Thank you for informing me of your plans to develop new software and for inviting me to submit my resume. Since I have had five years experience as an editor and a documentation manager for Doe Corporation, I believe that, given the opportunity, I could competently handle the development of documentation for your new product.

I have enclosed my resume for your information. Although my academic major was in another area, my professional work experience has been in software documentation. I appreciate your consideration and look forward to meeting with you in person to discuss my qualifications.

Example Letter #3

I enjoyed talking with you at the Doe's dinner party last Thursday. I hadn't considered using my language skills by working for the Foreign Service, but now the idea intrigues me. At your request, I am sending a copy of my resume and references. For the past three years I have spent most of my time in Indonesia working on an oil drilling project. Before that I worked in Tokyo as a real estate agent, translator, and ESL teacher.

My experiences have given me fluency in several languages. I have also acted as an unofficial representative of the United States when dealing with local businesses and political leaders. At Doe University, I studied linguistics and international business, intending to work in a multinational corporation after graduation. The idea of serving my country overseas holds much greater appeal for me now. I look forward to meeting with you once you have had a chance to review my qualifications.

Example Letter #4

I sincerely enjoyed your presentation and our conversation afterward at the annual Database Convention in San Juan. As you requested, I have enclosed my resume for your review. I am looking for a new position that will challenge my programming abilities.

I have significant programming experience, including work on two of the four major word processing programs, a spreadsheet program, and an interactive database management program. I am fluent in UNIX, Windows, C, and C++ programming.

I received my bachelor's degree from Springfield State University where I won the "Programming Innovator of the Year" award. I graduated in the top 10 percent of my class. I have been active in Springfield community affairs ever since graduation, including serving on the Chamber of Commerce board and the Organizing Committee for the annual "Innovator's Festival."

I am happy that you wish to review my resume and look forward to an opportunity to sit down with you and discuss how my skills would benefit the Doe Development Corporation.

Example Letter #5

Thank you for responding so quickly to my employment inquiry. I have a great interest in the position you have available and feel that I can provide the ideal match for its requirements. In response to your request, I am enclosing my resume for your review. It includes details regarding my educational background and work experience for the last five years.

I appreciate your interest in me and the qualifications I possess. I am confident that I will provide a meaningful addition to your staff. After you have had a chance to read my resume, please feel free to contact me with any questions or if you require any additional information.

I look forward to meeting you in person to discuss this position and my credentials in further detail. I am available for an interview most mornings and early afternoons. You will find my contact information at the top of my enclosed resume. Thank you again for taking the time to respond to my application. I look forward to hearing from you soon.

Example Letter #6

As requested, I am sending my resume for review. I sincerely appreciate your interest in learning more about my experiences and qualifications, and I am confident that you will find a clear and firm link between my abilities and the needs of (Name of Company).

If you would like more details about the services I could offer your company, I encourage you to contact the personal references listed at the end of my resume for firsthand accounts of the quality of my previous work. Of course, please feel free to contact me at any time as well; I would welcome the opportunity to speak with you in person. Thank you very much for your time and consideration.

Example Letter #7

Thank you for your recent request to see my resume. Because I am sincerely interested in the ideas and offerings of (Name of Company), I hope that the enclosed information will communicate the significant connection between my abilities and the qualifications desired for the position of (Name of Position).

To supplement the descriptions on my resume, I encourage you to contact the professional references listed at the end of my resume for personal accounts of my abilities and successful previous experiences. In addition, if you have any questions, or if you would like more details about the services I could offer your company, please feel free to contact me at any time; I welcome the opportunity to speak with you in person. I appreciate your time and consideration.

Write Your Letter Step-by-Step

1 Refer to the request and express appreciation. Identify the position by job title and briefly define your major qualifications.

Sample Sentences for Step 1

• In response to our phone conversation of May 10, I have enclosed my resume and references as you requested. I feel I possess all the qualifications for the Secretary/Receptionist position, including knowledge of the latest version of Doe Way, bookkeeping, accounting, and customer relations skills.
• I enjoyed your presentation at the professional meeting in Springfield last Wednesday and appreciate your interest in my work. As you requested, I have enclosed a copy of my resume. You may recall that I feel limited in my current position and am looking for new challenges in the field of bridge design and highway engineering.
• In response to your request for additional information, I have completed the personnel form you sent and have enclosed a copy of my resume.
• Although I said on the phone that I am not dissatisfied with my current position, I have decided to follow your suggestion and consider other possibilities. Enclosed is a copy of my resume outlining my major qualifications and detailing my experience.
• As you requested, I have enclosed a copy of my resume detailing my experience and qualifications as a business manager.
• I received your recruiting letter and have enclosed the information you requested. Although I had never considered a career in the Federal Bureau of Investigation, the information you sent introduced me to a new range of job possibilities in mathematics. I believe I have the skills you are seeking.

Sample Phrases for Step 1

• am submitting my resume
• am looking for new challenges
• am excited about the possibility of
• appears to be an opportune time to
• appreciate your interest in
• appreciate your invitation to
• as well as the references you asked for
• as you requested
• background is in
• believe I have a great deal to offer
• describing my experience
• my experience has been excellent preparation for
• for inviting me to
• for asking me to
• for thinking of me in connection with
• have enclosed my resume
• have enclosed a copy for your review
• have the skills to
• have completed the forms
• in response to your request
• in my current position
• in the field of
• my skills include
• my extensive background in
• outlining my major qualifications
• thank you for
• to send you my resume
• that you requested
• would be happy to consider
• your request for additional information

2 Expand on your most important work experience by providing specific details, cases, and examples. If you are qualified for the position only by your education and have no real job experience, you may want to omit this section.

Sample Sentences for Step 2

• Accounting/Financial My energy, experience, and skills are focused in one direction: maintaining my company's financial records in impeccable condition.
• I was instrumental in introducing computerized methods into the accounting process at Doe Corporation at a time when computers were still innovative and considered the objects of much skepticism. Since then, I have continually worked to keep the equipment here up-to-date and operated by competent people.
• The result of this strict attention to detail and technology has been an accounting system above reproach, as proven through several IRS audits.
• I have experience in several areas of international banking.
• Administrative/ Office Support Because of my broad secretarial background in various settings, I feel I would be an asset to your company. I have spent five years working in several different departments at First National Bank of Doe. Skills I developed there enabled me to progress from bookkeeper to Trust Operations Secretary for the Executive Vice President of the bank.
• Computer My experience with software includes working with presentation-oriented programs, word processors, star maps, animated and audio-oriented encyclopedias, automatic checkbooks, graphics programs, as well as various other types of programs. I hope to be closely involved in building software that will be user-friendly, inviting, and exciting to use.
• Construction Management Because of my experience in the construction industry, I have total confidence in my ability to perform the job responsibilities outlined in your recruiting letter.
• Engineering You requested more information about my experience in California. I was on-site engineer on six highway bridges while working for the Doe Company and supervised the seismic retrofitting project on the San Francisco Bay Bridge following the 1989 earthquake. All of this work required adherence to state specifications and close cooperation with state engineers and inspectors.
• Hotel/Restaurant Management I have managed large catering operations for the last 15 years, providing food service for different groups and tastes, including construction crews, movie extras, weddings, and corporate groups. I have the knowledge, skills, and experience necessary to provide high quality service on time and within budget.
• Operations Management During the 15 years I worked for Doe Corporation, I was instrumental in doubling the size of the company and radically increasing its market share.
• As Vice President of Doe Corporation for the last seven years, I overhauled the inventory system for greater efficiency, eliminated production waste, and negotiated an equitable contract with the machinists' union.
• I have significant experience in general management and finance involving start-ups and turnarounds.
• As I indicated on the phone, I am looking for a position in upper management where my experience and management abilities will be used to good advantage.
• Sales My experience in both pharmaceutical and electronic equipment sales is extensive. While working for Doe Technology, my territory covered the entire West Coast. I am currently supervising the work of 25 salespeople in the Midwest Division.

Sample Phrases for Step 2

• ability to perform at
• am responsible for
• am currently supervising the work of
• am expert in
• among other things, this work involved
• as a result of my experience in
• energy, experience, and skills are focused on
• extensive experience in
• for the last three years
• have had considerable experience with
• have confidence in my ability to
• have the knowledge, skills, and experience necessary to
• have developed skills in
• have a broad background in
• have continually pressed for
• have continually worked toward
• in several different areas
• introduced improved methods of
• provided high quality service
• responsibilities have included
• spent five years working as a
• was instrumental in
• work experience includes
• would be an asset to
• would like to be closely involved in

3 Explain how your formal education, training, or experience has prepared you for the position. Discuss such things as significant courses, seminars, professors, projects, presentations, and papers.

Sample Sentences for Step 3

• Accounting In a few more weeks I will be completing my degree in accounting at Doe State University. In addition to the standard accounting course, I studied Spanish. I am fluent in the language and fully prepared to work with your Spanish-speaking clients.
• Administrative Support I am a recent graduate of the Secretarial Science program at Springfield Community College where I took courses in typing, dictation, office machines, technical writing, and office management.
• Computer I plan to graduate with a Bachelor of Science degree in Computer Science in December of this year. I have experience in UNIX, Windows, Pascal, C, and C++ programming.
• I am currently studying Computer Science at Doe University where I have learned C programming language and used the UNIX operating system. Projects I have written using C include a 32-bit operating system, data base, graphics system, data management system, and many other programs. Most of these projects were written under the UNIX operating system. I am also self-taught in programming the Windows operating system.
• Construction Management I took a degree in Construction Management from Springfield State University five years ago. I have frequently found myself ahead of peers, who did not seek degrees, especially when it came to understanding and using the new industry technology.
• Engineering My degree in Mechanical Engineering from Doe University has thoroughly prepared me for the kind of communications work you described in your advertisement. I took several courses in communication systems and participated in the design of a new system during my internship with NASA.
• My degree from Doe University is designed to provide a leading-edge background in Engineering. I have studied instrumentation and systems for reducing noise and component vibration. I have also designed and built both high and low pass filters and have hands-on experience with accelerometers.
• Hotel/Restaurant Management I received my degree in Restaurant and Hotel Management at Doe University in 1988, obtaining a thorough grounding in the industry from one of the best programs in the country.
• Legal I took my law degree at Doe University, graduating in the top 25 percent of my class. My area of expertise, by training and from work experience, is in riparian rights.
• Operations Management I feel that my Doe University BSME and MBA degrees make me a strong candidate for a variety of operations management positions.
• I will complete my MBA at Springfield State University in a few more weeks.
• Research Science I am a senior at Doe State University, where I maintain a 3.7 GPA. I will graduate with a bachelor's degree in Human biology and a minor in Microbiology in April. Much of my experience in genetic research comes from working with DNA cloning and DNA restriction digest cutting and analysis. My goal is to become a research scientist.
• Sales I have prepared for a position in medical sales by completing an undergraduate degree in biology at Doe State College, with a minor in Communications.

Sample Phrases for Step 3

• a bachelor's degree in
• am fluent in
• am fully prepared to work with
• am a recent graduate of
• currently studying at
• expect to receive my degree within
• have had experience in
• have prepared myself to
• have the ability to
• have designed and built
• have hands-on experience with
• have become proficient at
• have received training in
• have worked with
• in the top 10 percent of my class
• maintained a GPA of
• one of the finest programs in the country
• participated in the
• plan to graduate with
• projects I have written include
• received a thorough grounding in
• received a degree in
• taught myself how to
• took part in the
• took courses in
• understand the use of
• will be completing my degree in

4 Discuss other relevant information.

Sample Sentences for Step 4

• Along with my experience in the field, I am also active in the community. I feel that people involved in real estate should be informed about local issues and be sensitive to community feelings.
• if you are interested in my qualifications, I will gladly provide references.
• I am willing to both relocate and travel, according to the company's needs.
• Much of my employment has been overseas.
• I will be happy to provide references at your request.
• I am interested in a position that offers long-term stability in one area.

Sample Phrases for Step 4

• a great supporter of
• active in the community
• along with my experience
• am interested in a position that offers
• am willing to relocate
• am familiar with your company's
• enjoy participating in
• have an abiding interest in
• have worked as a volunteer for
• have followed the growth of your company
• is a longtime hobby of mine
• received an award for
• social and business contacts offer
• that offers long-term stability
• will travel as necessary
• will provide references

5 Solicit an interview in your closing paragraph.

Sample Sentences for Step 5

• This opportunity interests me and would allow my strengths to shine. I will follow up with you soon.
• I appreciate your consideration of me for the Executive Secretary position. I look forward to an interview with you to discuss my qualifications and your needs.
• I look forward to meeting with you after you have had time to consider my resume.
• I am eager to discuss my qualifications with you in relation to the Research Associate position at Doe Corporation. I will call your office to arrange an interview at your convenience.
• I am interested in filling the Lab Technician position you advertised. I am sure that I can be an asset to your organization. I will call next week in the hope of arranging a meeting so that we might discuss my qualifications.
• I am certain that I could make a valuable contribution to your company, and I would like to set up a meeting to discuss my qualifications in more detail.
• I look forward to speaking with you directly about how my education and experience could meet your company's needs.

Sample Phrases for Step 5

• after you have had time to
• am sure that
• am eager to
• at your convenience
• can offer your company
• can meet your needs
• can be an asset to
• discuss my qualifications with
• discuss the position with
• if you would like to
• if you are interested
• look forward to
• make a valuable contribution
• scheduling an interview with
• speaking with you directly
• to arrange a meeting
• would be happy to meet with you
• would like to meet with you
• would like to talk to you in person

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Action Verbs for Resumes and Cover Letters

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Letter Closings

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Sample Email Cover Letter Message for a Hiring Manager

What To Include in an Email to a Hiring Manager

Tips for writing an email cover letter, email cover letter example, frequently asked questions (faqs).

Luyi Wang / The Balance

One way to apply for a job is to send an email cover letter, with your attached resume, to a hiring manager. But what should you include in your message? An email cover letter should include the same basic information as a written cover letter . The only differences are in how you format your cover letter and how you include your contact information.

Review the guidelines here for what to include in the email cover letter message you plan to send to the hiring manager . You'll also find a sample message you can use as inspiration for your own letters and emails.

Key Takeaways

• Your cover letter should include a subject line, a greeting, a two- or three-paragraph body, a professional closing, a signature, and contact information.
• Learn the name of the hiring manager by calling the company or looking at its website. 
• Researching the company and its corporate mission will also help you to match the qualifications you mention in your cover letter to the employer's specific needs.
• Use a professional email address and consider setting up an email account dedicated solely to your job search so that you can easily keep track of new correspondence.

Watch Now: 8 Hiring Manager Secrets You Should Know

Subject: The subject line of your message should include your name and the job title. For example, “Michael Jameson - Marketing Director Position.”

Greeting: The message should include a professional greeting . If you have a contact person, use his or her name. Otherwise, use “Dear Hiring Manager.”

It’s a smart strategy to learn the name of your contact person when at all possible. You can do this, perhaps most simply, by calling the organization and asking the receptionist to direct you to their Human Resources department. Someone in this department should be able to tell you the name of the person coordinating their search.

You can also learn the hiring manager’s name through the organization’s website or LinkedIn.

The Body of the Message: Your message doesn’t need to be long, but it does need to capture the reader’s attention and convince them of why you’re a strong applicant for the job. The goal of the letter is to “sell” yourself as a desirable candidate and get a job interview, not just to say that your resume is attached.

Write two or three paragraphs, carefully matching your qualifications to the job requirements . The closer you reflect these stated qualifications in your cover letter, the higher your chances are of being chosen for an interview.

Closing: Close your message with a professional closing like “Sincerely,” “Best regards,” or “Yours truly.”

Signature: Your signature is where you will include all of your contact information: full name, address, phone, email, and your LinkedIn URL if you opt to include it. Make sure that your email address sounds professional: In the best-case scenario, it will be your name: “[email protected].” Never use a “cutesy” email (“KatyCatWoman” or “Roger_ShadowMage”). 

You may want to create an email account dedicated solely to your job search to keep close track of your applications and employer responses.

To make sure your email cover letter makes a good impression on the hiring manager:

Begin with an email cover letter template or sample. Review cover letter samples for a variety of career fields and employment levels, including an internship cover letter sample, entry-level, targeted, and email cover letters.

Customize your cover letter for each job. Make sure to highlight the skills and qualifications listed in the job description in the ad. 

Follow directions. Attach your resume to your email message in the format requested by the employer. If a specific format isn't required, send the resume as an attached PDF or Word document.

Subject: Editorial Assistant Position - Jane Jones

Dear [Name of Hiring Manager or “Hiring Manager”]:

I would like to express my deep interest in entering a position as an editorial assistant for your publishing company.

As a recent graduate with writing, editing, and administrative experience, I believe I am a strong candidate for a position at the 123 Publishing Company.

You specify that you are looking for someone with strong writing skills. As an English major at XYZ University, a writing tutor, and an editorial intern for both a government magazine and a college marketing office, I have become a skilled writer with extensive publication experience.

My maturity, practical experience, attention to detail, and eagerness to enter the publishing business will make me an excellent editorial assistant. I would love to begin my career with your company and am confident that I would be a beneficial addition to the 123 Publishing Company.

I have attached my resume to this email and will call within the next week to see if we might arrange a time to speak together.

Thank you so much for your time and consideration.

Jane Jones Email: janejones@gmail.com Cell: (718) 555-6433 LinkedIn: linkedin.com/in/janejones

Do you send an email cover letter in the body of the message or attach it?

Check the job listing to see whether the employer wants you to send your cover letter in the body of the email or as an attachment. If the job listing doesn’t provide instructions, you may choose either option: cut and paste your message into the email or attach it as a separate document. 

How do you start an email cover letter?

Start your email cover letter with a polite salutation, e.g., Dear Ms. Brown or Dear Hiring Manager. Omit the address paragraphs that you’d include in a written cover letter. 

Rutgers Career Exploration and Success. " Cover Letter and Email Etiquette ." 

Purdue University. " Purdue Online Writing Lab ." 

Similar Letters

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• When someone asks you to submit your resume, be specific in providing necessary information. Mention the relevant qualifications first and then other information.
• Thank the reader for asking for your resume. Mention the position by job title you are applying for and describe your qualifications.
• Mention relevant experience in detail. Include specific details, examples and cases. If you are qualified but don't have real job experience, omit this section.
• Elaborate how your formal education, training, and experience makes you suitable for this job. Discuss important things like workshops, presentations, research, seminars, courses, etc. helped you.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you very much for your interest in my application. I am quite pleased to know that despite the limitations of the online job portal, you still found my profile engaging enough to contact me. As such, I am attaching a copy of my resume for your perusal. I believe that I am qualified for the job you have posted because my experiences working for different companies in three different countries over the last ten years have made me very flexible and open to new paradigms. Furthermore, I have sought to develop my skills and increase my knowledge out of my initiative. All of the certifications you will find in my resume were out of my efforts and not as a requirement by any of my previous employers. I certainly hope that my qualifications meet your requirements. Thank you for considering me, and I look forward to speaking with you shortly.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Respond to a request for your resume. Sample letter.

Further things to consider when writing cover letters to human resources

• Cover Letters

Cover letters are letters written to explain the contents of other documents. In most cases, cover letters are sent together with resumes to provide additional information on the applicant's' skills and experience. They explain in detail why the applicants are qualified for the job they are applying for. A cover letter creates a critical first impression as it is often the earliest contact you will have with a potential employer. Employees use cover letters to screen applicants for available positions and to determine the ones that they would like to interview. Cover letters are an essential part of every job application. You, therefore, need to make sure that your cover letter sells your abilities and skills to recruiters. Do not just repeat what is on your resume, rather, explain in details why you feel that you are the best match for the applied job. Do this clearly and concisely, and in such a way that the recipient would want to meet you. Mention the employment position that you are applying for, how you learnt about it and how you are qualified for it. Request the recipient to contact you at the end of the letter.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem. When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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Writing persuasive request letters: tips and samples

If your job involves business correspondence, then you certainly write request letters , occasionally or on a regular basis. This could be a job request, promotion or meeting requests, request for information or referral, favor letter or character reference. Such letters are difficult to write and even more difficult to write in such a way that encourages recipients to respond willingly and enthusiastically.

As to request for money letters , all sorts of sponsorship, donation, or fundraising requests, you would agree that it often requires a miracle to get a response : ) Of course, I cannot guarantee that our tips and letter samples you will do the miracle, but they will definitely save you some time and make your writing job less painful.

Time-saving tip ! If you are communicating by email, then you can save even more time by adding all these sample business letters directly to your Outlook. And then, you will be able to send personalized custom-tailored business emails with a mouse click!

All it takes is the Shared Email Templates add-in that you can see on the right. Once you have it in your Outlook, you won't have to type the same phrases over and over again.

Just double click the template and find the text inserted in the message body in a moment. All your formatting, hyperlinks, images and signatures will be in place!

Don't hesitate to check it out right now; a free version is available for download on Microsoft AppStore .

Well, back to writing business letters, further on in the article you will find:

Business letter format

A business letter is a formal way of communication and that is why it requires a special format. You may not care of the letter format too much if you are sending an e-mail, but if you are writing a traditional paper business letter, the below recommendations may prove helpful. It is considered a good practice to print out a business letter on standard 8.5" x 11" (215.9 mm x 279.4 mm) white paper.

You needn't write the sender's name or title, as it is included in the letter's closing. Type only the street address, city, and zip code and optionally, phone number and email address.

• Date . Type a date a few lines below the letterhead or return address. The standard is 2-3 lines (one to four lines are acceptable).
• Re: Invoice # 000987
• Re: Your letter dated 4/1/2014
• On-Arrival Notices (optional) . If you want to include a notation on private or confidential correspondence, type it below the reference line in uppercase, if appropriate. For example, PERSONAL or CONFIDENTIAL.
• Attention Line (optional). Type the name of the person whom you're trying to reach. If you wrote the person's name in the Inside Address, skip the Attention Line.
• Dear Dr. Brown:
• Dear Ms. Smith,

If you do not know the recipient's name or are not sure how to spell it, use one of the following salutations:

• Dear Sir or Madam
• To Whom it May Concern
• LETTER OF REFERENCE
• COVER LETTER
• REQUEST FOR PRODUCT REPLACEMENT
• JOB INQUIRY
• Body . This is the main part of your letter, usually consisting of 2 - 5 paragraphs, with a blank line between each paragraph. In the first paragraph, write a friendly opening and then state your main point. In the next few paragraphs, provided background information and supporting details. Finally, write the closing paragraph where you restate the purpose of the letter and request some action, if applicable. See tips on writing persuasive business letters for more details.
• Respectfully yours (very formal)
• Sincerely or Kind regards or Yours truly (most useful closings in business letters)
• Best regards, Cordially yours (slightly more personal and friendly)
• Signature. As a rule, a signature comes four blank lines after the Complimentary Close. Type your name below a signature and add a title, if needed.
• Enclosures: 2
• Enclosures (2)

10 tips to write persuasive request letters

Below you will find 10 strategies to write your request letters in such a way that they convince your reader to respond or act.

• Know your addressee . Before you start composing you request letter, ask yourself these questions. Who is my reader and how exactly can they help me? Are they decision makers or will they just pass along my request to a senior officer? Both the style and contents of your request letter will depend on the reader's position.
• Do not be verbose . Be clear, brief and to the point. A rule of a thumb is this - don't use two words when one would suffice. Just remember the famous quote by Mark Twain - "I didn't have time to write a short letter, so I wrote a long one instead". A person in his position could afford that, and… he was not requesting anything : )

Here's a very poor example of a cover letter: " In every regard, my qualifications appear to be consistent with the desires expressed by your advertisement and based on the voice of your company's blogs, I really think that I was meant to be a [Position] in your company."

And this is a good one: " I have good skills and experience in [Your area of expertise] and I would be most grateful if you consider me for any suitable position."

• Add call to action . Put action in your request letters wherever is possible. The easiest way is to use action verbs and the active voice rather than passive.
• Convince but do not demand . Do not treat your addressees as if they owe you something. Instead, catch the reader's attention by mentioning common ground and emphasize the benefits of acting.
• Do not be burdensome . Give readers all the information needed and tell what exactly you want them to do. Simplify the job for the person to respond - include contact information, direct phone numbers, give links or attach files, whatever is appropriate
• Write in a friendly way and appeal to the reader's feelings . Though you are writing a business letter, don't be superfluously businesslike. Friendly letters make friends, so write your request letters in a friendly way as if you are talking to your real friend or an old acquaintance. We are all humans, and it may be a good idea to appeal to humanity, generosity, or sympathy of your correspondent.
• Remain polite and professional . Even if you are writing an order cancellation request or complaint letter, remain polite and courteous, simply state the issue(s), provide all relevant information and be sure to avoid threats and calumny.
• Mind your grammar ! Rephrasing a well-known saying - "grammar counts for first impressions". Poor grammar like poor manners may spoil everything, so be sure to proofread all business letters you send.
• Review before sending . When you have finished composing the letter, read it aloud. If your key point is not crystal clear, write it over. It's better to invest some time in re-writing and get a response, than make it fast and have your letter thrown away in a bin straight away.

Samples of request letters

Below you will find a few examples of request letters for different occasions.

Sample letter of recommendation request

Dear Mr. Brown:

I hope you are doing well. I have warm memories of your remarkable leadership and support for teachers during my employment at XYZ High School.

Presently, I am applying to XYZ school district and am required to submit three letters of recommendation. I am writing to ask if you would write a letter of recommendation on my behalf.

I would like to provide you with some background information that may assist you, should you decide to write this letter <your background information>.

Request for information

Thank you for submitting your resume in response to the <position> we advertised. In addition to your resume, we also need three references and a list of past employers for the past three years, along with their phone numbers.

Our policy is to thoroughly review the background of each candidate in order to select the most suitable person for this job.

Request for character reference

<Applicant> has applied with our company for a position in our <department>. He / she has given your name as a character reference. Would you be kind enough to provide us with your written evaluation of this person.

Donation request

I am sending this to you as a fellow member of our community. I'm sure that you value living in such a quiet and peaceful neighborhood, just like I do.

You know, sometimes in order to keep one's community quiet and peaceful one has to take action. As you may know, our local Community Committee has been meeting over the past two months to try to find ways to reduce the break-in rate in our area. Last week they released their recommendations on how best to combat that problem.

Their primary recommendation calls for increased police and security patrols to supplement the local Neighborhood Watch program. Unfortunately, the needed amount is not included in this year's municipal budget allocation.

Therefore, as a concerned member of this community I have decided that my business will donate $ for every $ raised in the community to cover the additional security costs. I urge you to join me today in supporting this worthy cause for our common good.

To make your donation today you can drop in to either one of our two stores and deposit your donation in the boxes provided near the front cashes. If you can't make it to the store, please send a check or money order, made out to "XYZ" and mail it to the address listed above.

Requesting a favor

I am writing you to ask you for a favor that I hope you could do for me.

In less than three months I will be taking the <Examination>, with the hope to enter the <University or College>, where they have the best graduate school program for the course that I am interested in.

The school places an extremely high emphasis on a student's success in the exam, which is why I feel extremely pressured to get an above average score on the Graduate Record Examination.

Because you recently graduated with a degree in <science>, you are naturally the first person I thought of when considering who I could approach to assist me. I am not asking for too much time, I would really appreciate any pointers you could give me and a few lessons on the <sections>, which I feel are my weakest points.

Request for product return / replacement

On <date> I placed an order for the <product>, received it on <date>. I have discovered that the purchased product has the following problem: <add details>

Since the product you delivered is not of satisfactory quality <is not fit for the purpose>, I am entitled to have it <repaired / replaced> and I would request that you confirm that you will do this within the next seven days. I also require you to confirm whether you will arrange for the <item> to be collected or will reimburse me for the cost of returning it.

And this is all for today. Hopefully, this information will help you compose properly formatted business letter in general and persuasive request letters in particular, and always get the desired response. Thank you for reading!

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137 comments

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HOW TO WRITE A LETTER TO NHAI FOR UPGRADE VALUE OF PUMP COSTUCTION WHICH THE ACQUIRED BY THEM

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How to Email Informational Interview Requests

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What is an informational interview?

How to request an informational interview by email.

• Examples of information interview requests

An informational interview is one of the best tools you can use when looking for a new job. If you’re looking to discover available opportunities or switch careers, an informational interview is essential. Learn how to follow the proper procedures for requesting an informational interview to help your career research. 

An informational interview is a meeting where you talk to someone in your desired industry to gain information about future employment. An informational interview doesn’t have to be with someone from the company you’re interested in. It just needs to be able to provide relevant information about the industry and career opportunities. 

Think of an informational interview as a form of networking. While you can gain valuable insight into a career field, an industry professional can also learn a lot about you, and the environment is less stressful than that of a job interview. 

Preparation is essential before an informational interview, so make sure you learn about the industry, the person you’ll be talking to and any open positions at their company. One of the most important aspects of preparation is learning how to make the interview request.

Anytime you cold email someone, clarity is key. The best method is to make an informational interview request clear while also being persuasive. 

Here’s how to request an informational interview by email:

1. First, ask for help

The first thing you should do in your email request is to ask for help. If you explain your reason for requesting an informational interview, you’ll find people are receptive to requests when they’re helping others. Don’t try to make it complicated, simply use the word ‘help’ in your email.

2. Second, be specific

It’s best to include as many details as possible in the initial email so that the recipient is able to confidently respond. Asking to learn more about an industry and the company culture of a place isn’t enough. Mention when you’re available, how long the interview will last and where it will take place. Be sure to offer a time and place that’s convenient to their location and schedule rather than your own.

3. Third, personalize your pitch

Any industry professional you contact likely has a lot to do during their workday, so your email can easily be lost or ignored. You can stand out by adding a bit of personalization to your request, such as commenting on their career path or mentioning that their work stands out among their peers. This shouldn’t be flattery but rather an honest evaluation of their accomplishments. Be specific about why you chose to reach out to this person in the first place.

4. Lastly, make it clear that you’re seeking information

Though requesting an informational interview is usually done to find a job, you should frame yourself as an information seeker rather than a job applicant. If the recipient feels that you’re simply job seeking, you may be directed to the company’s career page instead. You can always ask about job opportunities later after you’ve met and made an impression.

Examples of informational interview requests

To understand how to craft an informational interview request by email, here are some samples:

Request with a reference

Subject: Patrick Clarke Referral for Informational Interview

Dear Ms. Diaz:

My name is Sean Reynolds. Your colleague Patrick Clarke suggested I reach out to you to learn more about graphic design from the person behind the Computech logotype project. I’d like to request 15 or 20 minutes of your time for an informational interview regarding the industry. Patrick indicated that no one would know the industry and its future better than you.

I’m currently working as a marketing copywriter, though I’ve been considering making the change to graphic design. I would appreciate your help to learn more about the industry and all the opportunities and challenges that come with it.

If you could spare some time in the next three weeks, I would be grateful if we could sit down and discuss the nature of the industry in detail over a cup of coffee or lunch. I understand your work schedule is busy, so I’m happy to stop by your office in Buckhead or set up a phone call. 

Thank you for any help you can provide. I appreciate this kindness. Please let me know if there’s anything I can do for you.

Sincerely, Sean Reynolds Marketing Copywriter 555-555-5555

Request without a reference

Subject: Request for an Informational Interview

Dear Ms. Price:

My name is Max Caufield, and I could use your help. I am a marketing copyeditor with a passion for photography, and I’m reaching out to you to set up an informational interview. I’m interested in learning as much as possible about digital image editing to determine whether a career switch is right for me. 

Before I commit to digital image editing, I’d like to learn as much as possible about the challenges, opportunities and future of the industry. Considering that you’ve been expertly editing photos in the industry for over 20 years, I can think of no one better to ask for help. Just 15 or 20 minutes of your time should suffice, and I’m happy to meet you in your office downtown if that’s easiest for you.

I appreciate any help you can offer. Thank you for your kind generosity.

Sincerely, Max Caufield Marketing Copy Editor 555-555-5555

Request to someone you know

Subject: Getting Together and Gathering Information

I hope you’re doing well. I could use your help.

I’m approaching my seventh year at Adtech working as a copywriter, and I’m thinking about opportunities to grow my skill set. I was always fascinated by your work as a journalist, so I’m requesting a chance to sit down with you to learn more about the industry, its challenges and your experience with it. 

If you could spare some time in the next three weeks or so to get together for coffee or lunch, I’d appreciate it. I know you’re busy, so all I’m asking for is just 15 or 20 minutes of your time. We can even do it over the phone if that’s easiest for you.

Thanks for your assistance. If you need any help from me, just let me know.

Regards, Rachel Amber

15 Sample Letters of Request for Consideration

Requesting consideration, whether for a job application, academic appeal, special request, or business proposal, requires a thoughtful and strategic approach.

Crafting a letter that effectively conveys your request for consideration can make a significant difference in the outcome. Such letters must balance professionalism with a personal touch, showcasing your genuine interest, qualifications, or circumstances while respecting the recipient’s time and position.

Sample Letters of Request for Consideration

This article offers 15 sample letters for various scenarios where you might need to ask for consideration. Each example is designed to provide you with inspiration and guidance on how to articulate your request compellingly and courteously.

Sample Letter 1: Request for Consideration in a Job Application

Dear Hiring Manager,

I am writing to express my sincere interest in the [Position Name] at [Company Name]. After submitting my application, I realized that while my resume outlines my professional background, it may not fully convey the passion and dedication I bring to my work. I have consistently demonstrated [specific skills or achievements] in my previous roles and am eager to bring my expertise to your team.

I understand the competitive nature of the job market and the high standards your company upholds. Therefore, I kindly request your consideration of my application, taking into account my deep commitment to [industry or professional area] and my eagerness to contribute to [Company Name]’s success.

Thank you for taking the time to reconsider my application. I am very much looking forward to the opportunity to discuss how I can contribute to your team.

Warmest regards,

[Your Name]

Sample Letter 2: Academic Appeal for Consideration

Dear [Dean or Professor’s Name],

I am writing to respectfully request reconsideration of my grade in [Course Name]. After reviewing the feedback and reflecting on my coursework, I believe that certain circumstances may have impacted my performance, particularly [mention specific circumstances].

Understanding the importance of maintaining high academic standards, I am not seeking leniency but rather a fair consideration of these factors. I am committed to my academic growth and am willing to undertake any additional assignments or exams to demonstrate my knowledge and skills.

I appreciate your understanding and willingness to review my request. Thank you for considering my appeal, and I am hopeful for a positive resolution.

Best regards,

Sample Letter 3: Request for Consideration for a Business Proposal

Dear [Recipient’s Name],

I am reaching out to request your consideration of our recent business proposal submitted on [Date]. Our team has developed a comprehensive plan designed to address [mention the main objective or problem solved by the proposal], which we believe aligns perfectly with [Company Name]’s goals and values.

We understand that you receive numerous proposals and must make difficult decisions. However, we kindly ask that you give our proposal special consideration, keeping in mind our proven track record in [specific area] and our commitment to delivering results that exceed expectations.

Thank you for your time and consideration. We are looking forward to the possibility of partnering with [Company Name] and are available for any further discussions or clarifications you might need.

Respectfully,

Sample Letter 4: Special Request for Consideration Due to Financial Hardship

I am writing to request your consideration regarding my current financial situation. Due to unforeseen circumstances, including [briefly describe circumstances, such as medical emergencies or job loss], I find myself in a challenging financial position. Specifically, I am seeking [mention the specific request, such as a payment plan, extension, or waiver].

While I understand the policies and procedures typically in place, I hope you can consider my request given these exceptional circumstances. I am committed to resolving this matter and am open to discussing any possible solutions you might suggest.

Your understanding and assistance in this matter would be greatly appreciated. Thank you for considering my request during this difficult time.

Kind regards,

Sample Letter 5: Request for Consideration for a Grant or Scholarship

Dear [Committee Members or Donor’s Name],

I am writing to express my earnest request for consideration for the [Name of Grant or Scholarship]. While my academic and extracurricular achievements are detailed in my application, I wish to emphasize my deep commitment to [mention area of study, community service, or future goals] and the impact this grant/scholarship would have on my ability to pursue these passions.

Given the competitive nature of this award, I understand the challenge in selecting recipients. However, I kindly ask for your consideration of my dedication, potential, and the unique perspectives I bring to [mention field or community].

I am truly grateful for the opportunity to apply for this support and for your consideration of my application. Receiving this grant/scholarship would significantly further my goal of [mention specific goal or aspiration].

Thank you for your time and thoughtful consideration.

Sample Letter 6: Request for Consideration in Housing Application

Dear [Landlord or Property Manager’s Name],

I am writing to request consideration of my application for the [address or unit number] property. After viewing the property and learning more about the community, I am convinced that it would be the perfect home for me due to [mention reasons such as proximity to work, community features, etc.].

While my application may not immediately stand out due to [mention any potential concerns, such as a short rental history or a pet], I assure you of my responsibility, financial stability, and commitment to maintaining the property in excellent condition.

I kindly ask for your consideration of my situation and am happy to provide additional references or documentation if required. Thank you for considering my application. I am very much looking forward to the opportunity to become a part of the community.

Sample Letter 7: Request for Consideration for a Deadline Extension

I am writing to request your consideration for an extension on the [mention deadline, such as project delivery, paper submission, etc.]. Despite my best efforts and planning, unforeseen circumstances [briefly describe circumstances] have impacted my ability to meet the original deadline.

I am fully committed to delivering high-quality work and am therefore requesting an extension until [propose new deadline]. This additional time would ensure that I can complete the work to the best of my ability without compromising on quality.

Thank you for considering my request for an extension. I appreciate your understanding and am willing to discuss any concerns or conditions you may have regarding this adjustment.

Sample Letter 8: Request for Consideration in Loan Application

Dear [Loan Officer’s Name],

I am writing to request special consideration for my loan application submitted to [Bank or Financial Institution Name]. After reviewing my financial situation and future plans, I am confident that I can meet the obligations of the loan. However, I understand that my [mention any issues such as credit score, income level, etc.] may not fully meet your standard criteria.

I kindly ask for your consideration of my application, taking into account my [mention any mitigating factors, such as future income potential, savings, other assets, etc.]. I am committed to fulfilling all requirements of the loan and am open to discussing any additional measures or documentation that might support my application.

Thank you for considering my situation. I look forward to the possibility of working together to secure this loan, which would significantly impact my ability to [mention purpose of the loan].

Sample Letter 9: Request for Consideration for Program Admission

Dear [Admissions Officer’s Name],

I am writing to respectfully request consideration for admission to [Program Name] at [Institution Name]. While my academic record may not fully reflect my capabilities, I have pursued additional experiences outside of the classroom that have prepared me for this program, including [mention specific experiences, projects, or skills].

I understand the competitive nature of the admissions process and the importance of academic performance. However, I kindly ask that you also consider my dedication, resilience, and the unique perspective I would bring to the program.

Thank you for considering my application. I am eager to contribute to and learn from the [Program Name], and I believe that my background and experiences will allow me to make a meaningful impact.

Sample Letter 10: Request for Consideration for a Promotion

Dear [Supervisor’s Name],

I am writing to express my interest in the [Position Name] that has recently become available within our department. Having contributed to our team for over [Duration] as a [Your Current Position], I have developed a thorough understanding of our operations, goals, and challenges. I believe that I am ready to take on the responsibilities of the [Position Name] and contribute at a higher level.

While my resume outlines my professional achievements, I would like to highlight my dedication to our team’s success and my proactive approach to overcoming obstacles. I kindly request your consideration for this promotion, and I am eager to discuss how my skills and experiences align with the needs of the [Position Name].

Thank you for considering my request. I look forward to the opportunity to further discuss my candidacy and how I can contribute to our team’s continued success.

Sample Letter 11: Request for Consideration for Special Assistance

I am reaching out to request your consideration for special assistance regarding [mention the situation, such as access to services, support for a project, etc.]. Due to [mention any relevant circumstances, challenges, or limitations], I find myself in need of additional support to successfully [mention the goal or need].

I understand that there may be policies and procedures typically followed in such situations. However, I kindly ask for your flexibility and assistance in finding a solution that accommodates my needs while still adhering to [mention any relevant standards, guidelines, etc.].

Your understanding and support would make a significant difference, and I am grateful for any consideration you can provide. Thank you for taking the time to review my request. I am available to discuss this further and provide any additional information required.

Sample Letter 12: Request for Consideration in Scheduling

I am writing to request your consideration in scheduling [mention the event, meeting, or obligation]. Due to [mention specific reasons, such as overlapping commitments, personal circumstances, etc.], I am unable to meet the currently scheduled time and kindly request an alternative date or time.

I fully understand the importance of this [event/meeting/obligation] and am committed to fulfilling my responsibilities. I believe that finding a mutually agreeable time will enable me to participate fully and effectively.

Thank you for considering my request for a scheduling adjustment. I appreciate your flexibility and am willing to work around your availability to find a suitable time.

Sample Letter 13: Request for Consideration for Project Funding

Dear [Recipient’s Name or Funding Committee],

I am writing to request your consideration of our project proposal titled “[Project Title]” for funding. Our team has developed a comprehensive plan that addresses [mention the main objectives or problems solved by the project], which we believe aligns with the goals and interests of [mention the funding body, organization, or individual].

We understand the competitive nature of securing project funding and the critical evaluation process involved. However, we kindly ask for your consideration of our proposal, keeping in mind our proven track record in [mention relevant achievements, expertise, or impact].

Thank you for your time and consideration. We are looking forward to the opportunity to further discuss our project and its potential impact. We are available for any questions or further discussions as needed.

Sample Letter 14: Request for Consideration for Waiver of Fees

I am writing to request consideration for a waiver of [mention specific fees or charges]. Due to [mention specific reasons, such as financial hardship, exceptional circumstances, etc.], I am finding it challenging to meet this financial obligation at this time.

I understand the policies regarding [fees/charges] and the importance of adhering to these guidelines. However, I kindly ask for your understanding and consideration of my current situation. I am committed to resolving this matter and am open to discussing alternative solutions that may be available.

Thank you for considering my request for a waiver. Your understanding and assistance in this matter are greatly appreciated. I am hopeful for a favorable response and am available to provide any additional information or documentation required.

Sample Letter 15: Request for Consideration for Late Submission

I am writing to request your consideration for the late submission of [mention the document, assignment, application, etc.]. Unfortunately, due to [mention specific reasons, such as unforeseen circumstances, technical issues, etc.], I was unable to submit the [document/assignment/application] by the original deadline.

I understand the importance of adhering to deadlines and the potential inconvenience caused by late submissions. However, I kindly ask for your understanding and consideration of my situation. I am committed to [mention any corrective actions, such as ensuring timely submissions in the future, making up for the delay, etc.].

Thank you for considering my request for a late submission. I appreciate your understanding and am available to discuss any concerns or conditions you may have regarding this matter.

Requesting consideration in various professional and academic contexts requires a delicate balance of humility, honesty, and respect for the recipient’s authority and guidelines.

These sample letters offer a framework for articulating your request in a manner that highlights your understanding of the situation, your commitment to resolving it, and your respect for the recipient’s position.

Tailoring these templates to your specific needs and circumstances will help ensure your requests are received positively and considered fairly.

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