site inspection presentation

Free Site Analysis Checklist

Every design project begins with site analysis … start it with confidence for free!

Site Visit Analysis and Report: How to conduct and evaluate your first architecture site visit

• Updated: January 2, 2024

Here we will cover everything you need to know about of how to approach your first site visit analysis for a new project, what to do when physically there, and how to eventuate and summarize the information you collect.

However before visiting for the first time we highly recommend that you carry out desktop study beforehand, as this will provide an important initial understanding of the site and generate far better results and more refined questions once there.

The desktop study will also help to identify the important items of equipment that you will need to take with you to make your trip as successful as possible. …these are mentioned below but may include a: 

• Site map (very important)
• Tape measure
• Laser distance meter

…more essential architects items here

Conducting an architecture site visit analysis

A site visit analysis is a comprehensive report that summarizes the findings of a physical inspection of a potential development site. It includes information on the site’s physical characteristics, location, surrounding area, demographic information, environmental impact, zoning regulations, traffic flow, and recommendations for development.

The report synthesizes all gathered information to provide a comprehensive understanding of the site and its potential.

What to look for?

Once there, there are a whole number of important areas and items that need to be studied and recorded, some of which would have already been identified during your desktop study, but as a starting point we’ve produced the below list of all the key areas:

We suggest that you take these with you and tick them off as they are found, so not to miss anything.

• Entrance and access points (both pedestrian and vehicle)
• Security (gates, surveillance)
• Travelling to the site (road types and suitability, safety, public transport)
• Boundary treatment (fencing, vegetation, land form, water)
• Extent of boundary (does it match the survey/OS map)
• Circulation (existing travel routes within the site)
• Noise levels (quiet and loud areas)
• Services (electric, gas, water, sewage)
• Existing buildings (condition? Relevant? Protected?)
• Existing landscape features (condition? Relevant? Protected?)
• Neighbouring buildings (local vernacular, protected?)
• Views in and out of the site (areas to screen off and areas to draw attention to)
• Tree’s and vegetation (protected and rare species)
• Ecology (any areas likely to be home to protected species)
• Orientation (sun and wind paths)
• Light levels (areas in direct sunlight, shaded areas, dappled light)
• Accessibility (disability access)
• Surrounding context (historical, heritage, conservation area, SSSI, AONB)
• Existing materials in and around the site
• Topography (site levels)
• Flood level (is it likely to flood)
• Soil and ground conditions (types and suitability)
• Existing legal agreements (where are the rights of way, covenants)
• Hazards (Electricity lines, Drainage, Telephone lines, Sub-stations)

We provide a site analysis checklist here covering all of the above that’s free to download.

Where to start

You want to begin documenting your visit as soon as you arrive, as the approach and entrance to your site are just as important as the site itself. If you’re desktop study didn’t highlight the possible routes and methods of transport to and from the site, then this needs to be recorded also.

Documenting your first impressions is vitally important, ask yourself; what do you see as you enter the site? what do you hear? what do you feel? (…what senses are the first to be triggered), you will only get one chance to do this properly and so you need to make it count!

…and don’t forget to include the location of the elements you record, when noting it down on your site map or survey. By the end of your visit, you should barley be able to read whats under all your notes …write down everything!

Moving on from first impressions, you should plan to walk around the site as least twice (as a minimum) to ensure that nothing is missed, so leave enough time to make a least two loops, noting down and photographing everything that you feel is relevant, no matter how small.

…there’s nothing worse than getting back to the studio and realizing you forgot to document something.

We like to use the check list supplied above and:

• Firstly walk around the site whilst annotating a site plan
• Secondly with a camera …photographing everything
• and thirdly with both …just in case something has been missed

This way we can focus on one task at a time, helping to ensure we gather everything we need.

In terms of a camera, and depending on your budget we suggest looking one these three options (but a phone is just as good):

• Sony DSCW800 Digital Compact Camera
• Sony DSCWX350 Digital Compact Camera
• Canon EOS 1300D DSLR Camera

It can be difficult to identify certain elements, and some may only be noticeable from a professional survey, such as underground services and precise spot levels. But approximations of such locations and heights are a good start and can serve as a reminder for further investigation.

If accessible you can of course take your own measurements and so this is where a tape measure and/or distance meter will come in handy.

Try one of these:

–  Tape measure

– Laser distance meter

What to take with you

Firstly look at the weather, you wont have a good time if your not dressed appropriately, and this applies to protecting your notes and equipment as well as yourself.

…a simple quick check, can make or break a visit, arranging to go on sunny day will also give you the best site photographs, which could also be used in future CGI’s and presentation material. 

If the site is derelict, or has potentially dangerous or hazardous elements, it is likely that you will require personal protection equipment (otherwise known as PPE) so make sure this is organised before setting off.

As a minimum you want to take with you a camera, a pen and an OS map. Google Maps can provide a temporary (though very basic) version, but a much preferred scaled version that can normally be obtained through your university or practice via such companies as:

• Digimap – digimap.edina.ac.uk
• Xero CAD – xerocad.co.uk
• CAD Mapper – cadm a pper.com (free account available)

As mentioned, you will want to make notes, and record everything you observe, experience and hear all over this map. So print out a couple of copies at a usable and convenient size.

A camera is essential in documenting the site, and the pictures taken during your visit are likely to be used on a daily basis throughout your project. So once again make sure you document and record everything.

Pictures should be taken from all distances, close zoomed-in sections of materials and textures along with shots of the site from a distance to include the area as a whole and within its context.

Note pads are important for obvious reasons, we prefer an A5 sized pad, as this is much easier to carry and hold than an A4 one.

Tape measures can be useful, but we never go on a site visit without a distance meter.

…and lastly if you’re visiting on your own, don’t forget to tell someone where you’ll be and take your phone with a charged battery.

Our site visit equipment check list looks something like this:

• Weather check
• Print out our “what to look for” checklist
• Site map (at least 2 copies)
• PPE equipment
• Scale ruler

If you are interested in trying our architecture site analysis symbols for your own site analysis recordings and presentation, then head over to our shop ( Here ).

FAQ’s about site visit analysis

What is included in a site analysis.

As discussed above, site analysis typically includes the following elements:

• Site location and context: Understanding the location of the site in relation to the surrounding area, including climate, topography, neighboring buildings, and accessibility.
• Physical characteristics: Examining the site’s physical features, such as its size, shape, soil type, vegetation, and water sources.
• Utilities and infrastructure: Assessing the availability of utilities such as electricity, water, gas, and sewer, as well as the infrastructure, such as roads and transportation.
• Environmental considerations: Analyzing the site’s potential environmental impact and assessing any potential hazards, such as flooding or soil stability.
• Zoning and land-use regulations: Reviewing the local zoning and land-use regulations to determine the types of uses and development allowed on the site.
• Cultural and historical context: Examining the cultural and historical significance of the site and its surrounding area.
• Demographic information: Analyzing the demographic information of the surrounding area, including population, income, and age.
• Traffic and pedestrian flow: Studying the flow of vehicular and pedestrian traffic in the area to understand the impact on the site.

This information is used to inform the design of a building or development project, taking into account the unique characteristics and constraints of the site.

What are the steps of site analysis?

including the above, the steps involved in conducting a site analysis report typically include:

• Data Collection: Gather data and information about the site, including maps, aerial photos, zoning regulations, environmental reports, and other relevant documents.
• Site Observations: Conduct a site visit to observe and document the site’s physical and environmental conditions, such as topography, vegetation, water sources, and neighboring buildings.
• Context Analysis: Analyze the site’s location and context, including its surrounding area, access to transportation, and cultural and historical significance.
• Demographic Analysis: Study the demographic information of the surrounding area, including population, income, and age, to understand the potential market for the development project.
• Traffic and Pedestrian Flow Analysis: Study the flow of vehicular and pedestrian traffic in the area to understand the impact on the site.
• Synthesis: Synthesize the information gathered in the previous steps to develop a comprehensive understanding of the site and its potential.
• Recommendations: Based on the analysis, make recommendations for the development of the site, taking into account the unique characteristics and constraints of the site.

These steps help architects and planners to gain a deeper understanding of the site and to make informed decisions about the design and development of a building or project.

Every design project begins with site analysis … start it with confidence for free!.

Leave a Reply Cancel reply

You must be logged in to post a comment.

As seen on:

Unlock access to all our new and current products for life .

Providing a general introduction and overview into the subject, and life as a student and professional.

Study aid for both students and young architects, offering tutorials, tips, guides and resources.

Information and resources addressing the professional architectural environment and industry.

• Concept Design Skills
• Portfolio Creation
• Meet The Team

Where can we send the Checklist?

By entering your email address, you agree to receive emails from archisoup. We’ll respect your privacy, and you can unsubscribe anytime.

20 Questions for Successful Event Site Inspection [Free Checklist Template]

By archtc on April 19, 2019 — 5 minutes to read

Selecting a site for an event or a meeting may be the most challenging undertaking. Before settling on a specific site, it is important to make sure that it perfectly aligns with the overall objectives of the occasion.

To select an ideal site best fit for your upcoming event, you need to conduct a careful site inspection. Choosing a location necessitates extensive consideration across dozens of factors like:

• Parking convenience
• The quality of the services offered as well as the food served
• Ease of access
• The size of the conference room in regard to the estimated number of attendees
• The coast of the site in regard to your budget
• What Is Site Inspection? Part 1
• Importance of Site Inspection Part 2
• How to Conduct a Successful Site Inspection Part 3
• Best Practices During Event Site Inspection Part 4
• Sample Event Site Inspection Checklist Part 5

Part 1 What Is Site Inspection?

In simple terms, a site inspection can be described as an appointment where an event planner physically visits an anticipated convection venue to establish if it has the right facilities and services needed for a specific meeting event. While you can nowadays quickly view the price and photos of various sites, this essential investigation mission gives you a first-hand experience of the site thus greatly promoting informed decision making.

Part 2 Importance of Site Inspection

As the chief event planner, your ultimate goal is to end the show with a smile. While technology has made virtual booking a reality, it is clear that this is a dangerous gamble that balances on the ice tip. Besides enabling you to make a thoughtful decision, a successful site inspection exercise also gives you a one on one observatory opportunity on the finer particulars of convection. This exploratory undertaking enables you to evaluate if the site is really worth a second thought and offers numerous paybacks including:

• Confirm on the holding capacity of the conference hall
• Collect details regarding the parking spaces
• Evaluate the venues general layout so sink into the finer registration plans as well as presentation strategies
• Shoot snaps and videos which are essential for comparing notes with fellow attendees
• Enquire about the additional services offered
• Gain insights regarding the availability of travel services available to make the final transportation plans
• Map out the shortest and most efficient travel rout towards the site

Part 3 How to Conduct a Successful Site Inspection

Preparing should involve two major steps which are:

Step 1. Scheduling an Appointment with the Sales Manager

Although sometimes event planners like to make an impromptu appearance because of personal reasons, we believe that you don’t want to show up uninvited. In essence, this allows the sales manager to fix an appropriate date for you such that you will have ample time to ask the numerous questions you would like to find out regarding the site.

So, the very first steps in pulling out a successful site inspection exercise are calling the manager in charge and agree on a specific date and time. Armed with the precise date and the exact time on when to visit, most event planners sit and relax as they wait for the day to arrive.

A video camera would be an excellent tool that will enable you to capture pictures of various features in the facility. Essentially, this forms a powerful database that will greatly help you make the right decision.

Step 2. Embarking on an Epic Fact-Finding Mission

Essential features to look for in a meeting facility:

Noisy Neighborhoods

Consider the space of the conference room, other aspects to consider.

After getting contended with the above features offered by the facility, it’s time to dig deeper into the finer details and investigate other essential aspects like:

• Are there enough parking spaces?
• How is the security level of the site?
• Consider the employee-guest ratio
• The charges in relation to your budget
• Internet connection

Top Tip : To visualize on your specific event, if possible take some time and observe currently progressing events at the site.

Part 4 Best Practices During Event Site Inspection

The most common best practices when conducting site inspection include:

Employ Apps

Communicate openly, take an attendee’s perspective, other best practices include.

• Make brief notes.
• Do not shay from asking questions. Ask lots of them to confirm every aspect.
• Carry along a high definition camera with you.
• Your checklist should be well researched and comprehensive.
• Clear communication is as important as open communication.
• Double confirm the charges before you seal the deal.

Part 5 Sample Event Site Inspection Checklist

Although comparatively expensive and time-consuming especially for small scale ventures, a site inspection is paramount for the success of a meeting. Establish numerous vital aspects using this sample checklist:

NAME OF THE SITE: DATE CONDUCTED:

1. Accessibility Convenience

• Was the site easy to locate? • What are the available methods of transportation? • How long did it take you to reach the site? • Is there enough parking spaces? • Do the parking places come at a cost?

2. Site Suitability

• Is the conference room spacious enough? • Is the site properly lighted? • How hygienic is the catering department? • Is the internet connection stable? • Is there Wi-Fi connection? • Do you need to log in to access Wi-Fi? • Are the rooms comfortable? • Is the neighborhood noisy? • Is there a labeled registration area?

3. Services Available

• Is there audiovisual equipment available in the conference room? • If yes, how is the quality of the graphics? • Will there be an on-site support team during the meeting? • How comprehensive is the food menu? (sample out various delicacies to establish quality)

4. Site Flexibility

• Can the site be redesigned to fit your specific event? • How is the general presentation of the site?

Edit and use this template

Conducting a site inspection checklist

How to do your site inspections and site inspection checklist more efficiently

What is a site inspection checklist.

Site inspection checklists are one of the most powerful tools construction and industrial companies have for keeping their people, sites and assets safe and working properly.

Sites are inherently dangerous places, harbouring heavy machinery and equipment, lots of moving pieces, and countless people. In order to manage sites and all of these moving pieces before disaster strikes and it's 'too late', we have proactive measures that are taken and documented frequently in order to try prevent these issues arising in the first place.

One such measure is the site inspection and site inspection checklist.

A site inspection forces a person or people to check and inspect a specific phase of work, equipment, machine or item - and provide a base level of assurance that it is in correct working order and as it should be.

The best and most reliable method we have for performing a site inspection is the site inspection checklist - where we check off a of set items which we know to be important in that work or the functioning of that item in order to deem it safe or 'okay'.

The purpose of a site inspection checklist is multi-faceted. The main reason for them is to keep people safe and work moving forward properly, but there are some other positive outcomes which stem from conducting site inspections properly which include:

• Entering data into checklists manually
• Accountability when something goes wrong. If a machine breaks down or someone gets injured in an avoidable accident, people can look back at the checklist and understand who's job it was to check that (where applicable)
• Inspectors and auditors who arrive on your sites will find bulletproof inspection records
• By conducting checklists, people find minor problems and issues which can be rectified before they become larger issues and blowouts which cost more time, effort and money
• People are more likely to take care and being more cognisant of what they are doing in the knowledge that it will be inspected

So if we all agree that site inspections are important and beneficial, how can we conduct and manage site inspections and site inspection checklists more efficiently to optimise our time and be in a position to best action the findings and insights derived from site inspections?

How are site inspections managed today?

To date, site inspections have been managed without modern technologies and softwares. Many companies today still use word documents, excel spreadsheets, PDFs and paper-based forms to create, manage and track their site inspections.

While this does 'work', it saps and wastes a lot of resource and engineering time - with people having to spend decent portions of their work days:

• Downloading, uploading and emailing checklists back and forth
• Formatting word documents into PDFs and vice versa
• Reconciling the information captured on site in spreadsheets and CSVs
• Manipulating this data into charts and graphs to discover insights about site inspections

Because site inspections have been performed like this for so long, people have become accustom to doing work like this - but there is a better way today.

How to capture your site inspection checklist more efficiently

Modern technology has made it far more efficient to capture, organise and track your site inspection checklists. In addition to speed,  Site inspection software is also bringing new clarity and insight to site inspections by aggregating and processing all that checklist information quickly.

These new efficiencies start at the source of the document.

Instead of completing a site inspection on a piece of paper, word doc or spreadsheet, these softwares make it possible to complete the inspection inside of that software.

This gives you a number of advantages and improved efficiencies over and above traditional documents:

• You can complete site inspection checklists on any device, and the checklists were designed and formatted for each of those specific devices including mobile, tablet and computer
• These forms have smart logic which guides people through the process and streamlines the form to only feature questions which need to be asked and answered
• When forms are 'completed', the information is automatically pushed into the cloud where it is automatically organised and stored securely (so it can't get lost etc.)
• You can take photos, videos and markup PDFs and drawings to support the inspection being conducted, and these items are attached to the inspections to keep all of your important information together
• You can clone digital forms and signoff on forms digitally, saving time and improving record keeping
• Checklists have versioning control and audit trails making them immune to tampering and other issues

These are just a few of the benefits which are 'available' to those using digital inspection tools.

People are so used to using their mobile devices and the experience is so much easier that it also increase inspection participation and decrease the changes of pencil whipping or the tick and flick - where people just flow through the checklist without paying attention and it becomes a pointless exercise.

Getting paper-based records out of the cloud when you need them

Some companies worry about going digital because of the way their processes are setup today, and how they manage their checklists and documents.

But most softwares cater to both the digital and analog worlds well. It's easy to manage site inspection checklists digitally - from start to finish - and then print out, download or share a checklist record when required.

You can see an example of this below.

The weekly safety inspection checklist has been captured and managed in the software, until it has needed to be printed.

Every checklist which is downloaded, printed or shared comes attached with a company logo and branding, giving you professional looking records and reducing the paper trail which stems from managing checklist manually from beginning to end.

Try a smart and digital site inspection checklist for free now.

How to organise and track all of these site inspections effectively.

The other major benefit of software, as we eluded to before, is in its ability to 'crunch the numbers' quickly and efficiently.

Instead of having a bunch of trained engineers, project managers and administrators combining data from a bunch of checklists, software can combine and aggregate data automatically.

This information can then be displayed in dashboards and charts - which can be pivoted and toggled with ease. In addition, these analytics being pulled from site inspections are being shown in real-time, meaning you are seeing exactly what's happening when it happens.

You can see how many inspections have been completed; see how many checklists certain teams or individuals have completed; and see the status and outcomes of these inspections and more.

This enables companies and projects to be even more proactive in spotting trends preventing issues before they arise - giving people the power and control to make better decisions - as well as to hold people accountable for the way they perform and manage those all important site inspections.

Digitising one checklist or going completely paperless

The transition to new tools and technologies can be a hard one, and its best when it is staged or managed gradually. The great thing about site inspections and site inspection checklists is that it's easy to test and trail the new technologies.

You can experiment with a digital form for safety or quality inspections, and gather feedback from your teams as to how it's been going.

While a paperless future will likely arrive at some point, it's worth investing the time and effort today to begin building the efficiencies which are inherent in managing your site inspection checklists with software - rather than manual methods.

You can try a couple of our site inspection checklists below for free, or learn more about the software here if you are interested in streamlining all of your site inspections (as well as some other 'jobs').

Site Inspection template

See the template →

Weekly safety inspection checklist template

See how you can easily streamline your systems and processes with sitemate today.

About Lance Hodgson

Lance is VP of Marketing at Sitemate. His aim is to bring awareness to a brighter future for the Built World where industrial workers and companies work smarter.

As a building inspector, this checklist is very helpful for my team safety and use your checklist for my next project.

Thank you and have a nice day 🙂

Leave a Comment Cancel Reply

Save my name, email, and website in this browser for the next time I comment.

• Contact sales

Start free trial

Construction Site Management: A Guide to Site Inspection and Site Planning

There’s much to plan in construction. While the building gets the attention, there are equally important functions happening outside of the final product. For example, the construction site. This is where all the work takes place, and that work can be dangerous. The building site requires site inspection, construction site safety and more.

Let’s take a closer look at this often-neglected side of construction project management . We’ll define what a construction site is, what is meant by construction site planning and inspection and explore the variety of construction sites and roles you’ll find when working in construction. Construction sites might not get the glory, but no construction project would be done without them.

What Is a Construction Site?

First, let’s define a construction site; it’s a piece of land on which a building or some other structure will be erected. It’s often referred to as a building site, but a construction site is typically more expensive. Construction sites are suitable for any type of construction.

But a construction site requires more than just setting up work on a plot. There are soil and vegetation that need to be addressed to make the site suitable. It’s only after this landscaping is complete and handed to the contractor to start work that it becomes officially a construction site.

There can be major or minor site changes depending on the condition of the plot. However, all construction sites must comply with the local building regulations that govern when and how work can be done.

ProjectManager is robust project management software with multiple tools and features for planning, scheduling and tracking construction projects and construction sites. You can use tools such as Gantt charts, kanban boards, real-time dashboards and timesheets to create construction schedules, assign work to your team members, monitor resource utilization, track costs and much more. Get started for free today.

Types of Construction Sites

We mentioned two types of construction sites, commercial and residential . There are also industrial and infrastructure ones. Of course, there are other ways to define a construction site, such as by sector, owner, occupancy, etc. But there are four main types of construction sites that we’ll define.

• Residential construction sites: This is a construction that serves as a home for people, whether it’s single or multi-family homes, such as apartment buildings or row houses.
• Commercial construction sites: The commercial construction site is a place to erect structures related to business including offices, warehouses, etc.
• Industrial construction sites: Like commercial, industrial construction sites are places of business, but they’re factories and large-scale facilities that need more than office space. They manufacture products and include heavy machinery.
• Infrastructure construction sites: The last of our four main construction site types is infrastructure, which can be anything from roads and bridges to airports.

Get your free

Construction Daily Report Template

Use this free Construction Daily Report Template for Excel to manage your projects better.

What Is Construction Site Management?

The term construction site management refers to the process of analyzing the unique conditions of a construction site, preparing it, managing the daily activities of the construction crew and ensuring there are sufficient resources such as labor, materials and equipment when they’re needed.

There are lots of different construction site management activities, which can be divided into key areas such as:

• Construction site analysis
• Construction site planning
• Construction site inspection
• Construction site monitoring
• Construction site safety management

What Is Construction Site Planning?

A professional who’s either a licensed engineer, architect or land surveyor executes site planning. The site plan also includes site analysis and planning to expand from the structures being erected to include transportation and other areas that’ll be affected by the build.

Sitting planning, especially site analysis, is the first step toward creating a construction project plan. You can’t build until you know what you’re building on and how to modify it to support the planned structure. Project management software helps you take this data and organize it.

ProjectManager is award-winning software that offers project management features for construction. For example, its Gantt chart view helps you create construction schedules, allocate resources, track costs and find the critical path of your project. You can also set a project baseline to compare your planned effort against your actual effort to keep to your construction plan and deliver on time and within budget.

In addition to Gantt charts, you can also use multiple construction project management tools such as kanban boards, project dashboards, reports and more. Get started with this free construction schedule template.

What Is a Construction Site Inspection?

A construction site inspection ensures the work being done complies with the plans and construction specifications of the project, but also the requirements of the client and code regulations. This isn’t a one-time event, but the job site is checked regularly throughout project execution.

There are more reasons for the construction site inspection, such as ensuring the quality of the work and the safety of its execution in terms of both the process and the finished product. This is part of the monitoring and reporting phase in construction and involves clear communication with stakeholders who have a vested interest in keeping the project expectations progressing as planned.

Construction Site Inspection Checklist

Construction site inspections cover a lot of ground, all of it critical to the success of the project. Here are some focus areas in a typical construction site inspection and why they’re so important to project success.

Daily Progress

A progress inspection is part of the daily responsibility on the job site to ensure that it complies with project requirements . These can be done by one or more project members depending on the size of the job. These individuals can also be from different trades as long as they’re experts in what they’re inspecting. If needed, experts can be brought in for inspections on outside issues, such as waste management or environmental policy.

Construction Site Safety Hazards

A construction site safety hazards inspection looks for on-site hazards, whether they’re a danger to the construction crew or to the integrity of what’s being built on the site. Not only are these hazards identified, but there are recommendations made to fix them, provide some kind of protection or mitigate the issue.

Regulatory Compliance

A regulatory inspection is part of the safety, performance and quality inspection for a job site. A safety inspector or regulatory inspector looks at the project’s operation and activities to ensure that the laws, regulations and rules are being followed.

Quality Control

This inspection is about overseeing the processes and procedures related to managing control on the construction site and making sure that the project and materials used are all meeting the standards set during the project planning phase. This is done to ensure that the expectations of all parties involved are being met.

Environmental Factors

An environmental factors inspection surveys and samples soil and existing structures on the construction site to measure asbestos and other environmental impacts. This includes groundwater sampling and phase I and phase II site assessments, which are done by qualified environmental professionals.

Draw Inspections

Of all the inspections listed for the construction site, the draw inspection is the simplest. It takes place in both commercial and residential construction projects and involves the builder and the lender. The draw inspection ensures the lender knows that the project is progressing as planned.

What Is Construction Site Monitoring?

Construction site monitoring is the process of tracking the activities that take place on the construction site and resolving issues that might occur to keep projects on track.

For example, one key activity of construction site monitoring is to manage project risks. Construction site managers must identify any potential risks that might bring the construction site to a halt such as machine breakdown, material shortages, lack of financial resources, accidents and even criminal acts such as theft.

Construction site monitoring also involves tracking other aspects of your project, such as reporting on the construction team’s daily activities to make sure they’re completing the tasks outlined in the construction schedule on time. Other examples include monitoring resource utilization to make sure your team isn’t exceeding the project budget or establishing a maintenance schedule for keeping construction site equipment in optimal condition.

Construction Site Safety Management

One unique characteristic of a construction site is that there will always be a variety of construction site hazards that might affect the safety of construction workers. This always needs to be accounted for when planning a construction project .

Construction site safety planning starts by identifying any project safety hazards and then establishing guidelines, rules and procedures to mitigate their potential impact. Then you should follow up with periodic construction site inspections to make sure site safety measures are implemented effectively.

Construction site safety management is an ongoing effort. It’s important to allocate financial resources for the procurement of protective equipment or implement any site safety measures during the construction execution phase.

Construction Site Management Documents

The construction site management process involves creating a variety of documents and reports that can help you plan, inspect, and monitor your construction site. Here are some of the most important construction site management documents .

Construction Site Plan

A site plan, also called a plot plan, is a drawing made by the architect, urban planner or engineer that illustrates the existing and proposed conditions for the construction site. These conditions can include buildings, roads, sidewalks, parking, drainage, sewer and water lines, lighting and landscaping.

A site plan is a drawing that illustrates the arrangement of whatever structures are to be built on the site, such as buildings, parking, drives and landscaping. The contractor uses several construction drawings to guide their work. But these drawings are also submitted to the local building authority to ensure they’re meeting the codes in the jurisdiction. Copies of the drawings are kept for historical records.

This is an important document that’s known by different names including site development plan, site layout plan, site plan drawing or plot plan. However, there’s a slight difference between site plans and plot plans. A plot plan shows the layout of a construction site only, while the site plan also includes its surroundings.

Site Inspection Report

A construction site inspection report is a document that’s created after a site inspection takes place and allows site inspectors to log all the different issues and observations they might have about a construction site.

This report should cover various aspects of a construction site such as site safety measures, compliance with building codes and other government regulations, condition of the equipment and machinery and quality of materials, among other things.

Daily Construction Report

A daily construction report is a document that allows the construction project management team to keep track of the construction site. A construction daily report allows you to log all the project tasks that are executed in a day, track the work hours of the construction crew, document resource utilization and other important details to keep track of the events.

We have created a free daily construction report template that can help you monitor the activities that take place in your construction site.

What Is a Construction Site Office?

A construction site office is a physical place within a construction site where management activities and meetings take place and documentation is stored. Besides the construction management team and site documents, one of the most important elements of a construction site office is construction project management software.

Construction site offices use construction project management software like ProjectManager to schedule the daily activities, balance the workload of construction crews, monitor resource utilization and track costs.

The roles and responsibilities of a construction site office might vary from one construction firm to another, but usually, there should be a construction site manager, a construction site supervisor and a construction site engineer. Let’s review these key construction site management roles.

Construction Site Roles

The construction site requires a vast number of construction workers to build the proposed structure. We’ve broken down the construction site roles involved in construction project management into four main disciplines.

Construction Site Manager

The construction site manager is usually the head of the construction site office. This role is responsible for allocating resources, controlling costs and other aspects of the construction site operations to help ensure construction projects are completed on time and within budget. They work with architects, surveyors and builders to keep the construction project on track and ensure that there are resources available when needed.

Construction Site Supervisor

While site managers are responsible for the bigger picture of a construction site, site supervisors have a lower degree of authority and focus on the everyday activities. Some responsibilities of a site supervisor may include creating daily construction reports, managing site documentation, balancing the workload of the construction crew or tracking the work hours and performance of construction workers.

Construction Site Engineer

The construction site engineer offers technical advice as well as planning, marking out and leveling the construction site. This is done before any building takes place. They can also build roads, drainage systems and other related things. Their responsibilities are similar to that of a construction site manager as they both manage the project, supervise staff and offer onsite support.

Construction Site Inspector

The construction site inspector is responsible for reviewing the work on the construction site to make sure it passes all inspections, such as safety, code, etc. They not only check but record the results and manage that archive, which includes the time of the inspection and the materials reviewed.

Construction Workers

This leaves the construction workers, also called construction laborers or the construction crew. They execute the onsite tasks from removing debris to building scaffolding, loading and unloading building materials and operating heavy equipment.

ProjectManager Helps You Manage Your Construction Site

Managing a construction site involves a lot of work and coordination. ProjectManager is award-winning construction project management software that helps you plan, manage and track that work in real time.

There are a lot of different types of workers on a construction site and our software allows them to use whichever tool best suits their work. Construction site managers often prefer Gantt charts to plan, schedule and monitor work, while construction workers find kanban boards and task lists more beneficial. All of our project views update in real time so no matter which tool you choose, you’re working on the most current data.

Manage Construction Bids With Kanban Boards

ProjectManager’s kanban boards allow construction firms, project owners, general contractors and subcontractors to manage their construction bids with one tool. Create kanban board columns to group your construction bids by their status such as sent, in review and approved or rejected. This allows you to track your construction bids, communicate with your team online and attach files with unlimited file storage.

Get a High-Level View With Real-Time Dashboards

Construction site managers need to track progress, quality and more. Our real-time dashboard gives them a high-level view of the project whether they’re onsite, in the office or anywhere. It automatically collects project data and displays it in easy-to-read graphs and charts that show metrics such as time, cost, workload and more. Unlike lightweight tools, there’s no time-consuming configuration required. All you have to do is toggle over to the dashboard and it’s already calculated and displayed.

Log Hours Anywhere With Secure Timesheets

The last thing construction workers want to do after a day laboring on the construction site is rush back to the office to log their hours. Our mobile app makes filing timesheets easy no matter where you are. Once submitted, the timesheet is locked and delivered to a supervisor who reviews and submits them. Timesheets are also a great tool to track the percentage of crew members’ work that has been completed. You can view how much of their tasks are done and get a better idea if you’re on schedule.

ProjectManager is online construction project management software that empowers teams to plan, manage and track their work in real time. Our collaborative platform means that you’re connected anywhere and at any time to share files, comments and more. Get started with ProjectManager today for free.

Deliver your projects on time and on budget

Start planning your projects.

• Canada (English)
• Canada (Français)
• Europe & Middle East
• Deutschland (Deutsch)
• France (Français)
• United Arab Emirates (English)
• United Kingdom (English)
• Asia Pacific
• Australia (English)
• Singapore (English)

Take Your Knowledge to the Next Level

Choose from our library of free certification courses—start earning CE credits today.

Contractor’s Guide to Jobsite Inspections

Last Updated Dec 8, 2023

As a contractor, performing jobsite inspections is an important part of your role. Conducting regular inspections allows you to identify deficiencies and potential safety hazards. Some inspections might also be required by municipalities or the Occupational Safety and Health Administration (OSHA).

Regardless of the size of your project, you should make jobsite inspections a priority. In this guide, we’ll explain the importance of construction jobsite inspections, including what types of inspections are the most common and how construction management software can streamline the inspection process.

Table of contents

The importance of jobsite inspections

Jobsite inspections are an essential activity on construction projects to ensure quality control , worker safety, and productivity. Inspections allow you to document the conditions of the project you’re working on and find deficiencies. Jobsite inspections can also be used for the following purposes:

• Preventing safety violations
• Documenting quality or workmanship issues
• Improving worker productivity
• Aiding with insurance claims

Inspections should be completed by contractors or other project stakeholders overseeing various tasks. Government agencies, including cities, municipalities, OSHA, and hired third-party safety organizations can also perform their own jobsite inspections. 

The cadence of jobsite inspections will depend on various factors, including the size of the project and the type of inspection. However, it’s important to conduct regular jobsite inspections throughout the course of the project, especially if deficiencies are found.

Types of inspections

There are many different types of construction site inspections. Some inspections happen more regularly than others. Additionally, some inspections are used for internal purposes, whereas some are required by government agencies, like OSHA. Here are a few of the most common types of inspections you might perform on the jobsite.

Daily inspections

A daily inspection is a general walkthrough of the jobsite and it’s used to collect data on the day-to-day operations of the project. These inspections are mainly used for internal purposes, and can be useful for a variety of reasons, such as:

• Identifying potential quality issues
• Mitigating schedule delays
• Preventing accidents and injuries
• Improving productivity
• Finding safety hazards

Items to record on a daily inspection checklist include:

• People on site (Contractors, material deliveries, etc.)
• Work completed that day
• Status updates on work in progress

The daily inspection should also document what other inspections took place and who performed the inspection. For example, if the city inspector came to perform their own inspection, that should be noted in the daily log. 

As much as possible, a daily log should also include visual documentation. Photos of work progress or images of safety hazards can provide clarity for project owners and managers who need to act on the information provided. 

The daily inspection is one of the most important jobsite inspections, even for the smallest projects. 

On every construction site, there should be a designated person — often a supervisor or safety manager — who is responsible for conducting the daily inspection and keeping a log that can be accessed by project stakeholders as needed. 

In the past, a contractor would walk the site with a clipboard and record daily observations on a sheet of paper, which they would collect in a binder or send back to the office. Performing inspections with pen and paper is a tedious process that is prone to error, and creates duplicate work. 

Contractors are increasingly using daily inspection software to record logs that are instantly accessible by other project stakeholders. The use of software improves the quality and accuracy of data – and when analyzed over time, inspection data can actually be used to predict future quality or safety issues , and mitigate common risks. 

Quality control (QC) inspection

Managing quality control throughout the lifespan of a project is extremely important. Failure to identify and correct quality issues in a timely fashion results in expensive rework and costly schedule delays. Quality control (QC) inspections are an essential step in delivering a project on time and within the budget. 

QC inspections may be performed by a quality control manager, superintendent or site manager. During a QC inspection, the inspector should look for quality-related issues, including workmanship, materials, and equipment installed. Inspectors should also make sure that processes are being followed correctly.

Unlike other types of inspections, QC inspections are scope-specific. So, for example, if performing a drywall inspection, the inspector would make sure all the necessary prep work, like electrical work and insulation, is ready to go before the drywall goes up. 

Based on the scope of work, one QC inspection usually triggers another. For instance, once all the internal QC inspections are completed, you can contact other stakeholders – like the city – to come out and perform any required inspections before the next phase of work begins.

Health and safety inspection

During a health and safety inspection, the inspector looks for potential safety hazards on the jobsite. If the inspector observes anything that could cause potential harm to a worker or another individual on the jobsite, it should be recorded in the inspection log and corrected.

Directors, superintendents, or managers are usually in charge of health and safety inspections. However, OSHA has specific requirements for who can complete these inspections.

General safety inspections may be performed by a competent person , which, according to OSHA definitions , is:

“Someone who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.”

For special inspections, like on cranes and heavy machinery, OSHA sets a higher bar, requiring they be performed by a qualified person :

“Someone who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.”

As a general rule, a full health and safety inspection should be performed at least weekly on the jobsite by specified personnel, such as the site superintendent. This ensures that all risks are identified promptly and potential hazards are corrected before an event or injury occurs.

Dedicated safety professionals, such as the company’s safety director or safety manager, generally perform routine inspections on multiple jobsites. Due to this, site inspections by these safety professionals are performed on a monthly basis. Third-party safety inspectors hired by companies should also perform their own inspections quarterly or at random intervals.

For large-scale projects, companies may have a specified safety person who works solely on that jobsite.  

Safety and health hazards aren’t simply the purview of a once-a-week inspection. Personnel responsible for daily inspections should also be trained to identify and record potential safety hazards as well. If issues are found, they should notify the person in charge of weekly health and safety inspections.

If an inspector identifies a hazard that presents a danger that could cause “death or serious harm immediately,” OSHA requires companies to issue a Notice of Unsafe or Unhealthful Working Conditions within 15 days of the inspection for safety violations and within 30 days for health violations. 

OSHA inspections

Depending on the size and scope of your construction project, OSHA might visit the site to perform a comprehensive inspection. For reference, OSHA set a goal of inspecting more than 31,000 jobsites across the U.S. in 2022.

OSHA’s inspectors, called Compliance Safety and Health Officers (CSHOs), are responsible for making sure jobsites are compliant with federal safety regulations. 

In most cases, OSHA jobsite inspections are conducted at random and without advance notice. However, construction companies can require OSHA Compliance Safety and Health Officers to get an inspection warrant before they come onto the jobsite. Because OSHA inspections aren’t predictable, it’s important to use your own internal inspections to catch potential issues before bigger problems occur.

In addition, OSHA also conducts inspections in response to complaints or previous violations. For example, an inspector may visit the jobsite in response to: 

• ​​Imminent danger situations
• Severe injuries and illnesses
• Worker complaints
• Referrals of hazards from other agencies, individuals, organizations, or media 
• Targeted inspections (specific high-hazard industries, or individual jobsites that have experienced high rates of injuries and illnesses)
• Follow-up from a previous violation

Learn more: Top OSHA Violations in Construction

Other jobsite inspections

Based on the type of project you’re working on, you might need or want to perform other types of jobsite inspections. Here are some additional jobsite inspections contractors may need to prepare for:

Draw inspection

If you’re using a construction loan for a commercial or residential project, you might need a draw inspection . For this inspection, the lender hires an inspector to assess the jobsite and make sure the project is on schedule and on budget. Sometimes, the lender will only release funds based on findings from the draw inspection.

Environmental inspection

During an environmental inspection, a third-party inspector verifies that the jobsite is compliant with environmental regulations or permitting requirements, like the EPA Construction General Permit . For example, the inspector might check to see if you have precautions in place to prevent erosion or damage to nearby wildlife habitats.

Insurance inspection

After a claim — depending on the type of policy and claim being made – the insurance company may hire an adjuster or engineer to conduct a jobsite inspection. For example, if the GC holds a builders risk policy , and a covered event damages part of the building under construction, the insurance company may hire a claims adjuster or engineer to evaluate the damage. 

During the visit, the inspector might check for other potential hazards that could lead to another insurance loss. The inspector might also verify that you reported accurate information when buying your policy, like the number of workers in your company and the type of work being performed.

How software makes jobsite inspections easier

Historically, jobsite inspection data was logged in a notebook or binder, and inspectors used a paper jobsite safety checklist to keep track of their reporting . Even today, there are still construction companies that handwrite their inspections and daily logs. But depending on the size of your company and your budget, construction software can be a good investment.

Quality and safety management software makes it easy for contractors to collect information in a central location for immediate access by any project stakeholder. This makes it easier for staff to document quality and safety issues that are found during inspections. 

Software also simplifies the process of notifying stakeholders when a deficiency is found. There’s no need to communicate with people in your organization via email or phone, which is time-consuming and inefficient. Not to mention, it eliminates issues related to bad handwriting and lost paperwork. 

Additionally, using software allows you to access past inspection data at a moment’s notice. You can analyze this data to make improvements for future projects and avoid repeated risks. If your company gets involved in a lawsuit, being able to quickly and easily access past inspection logs is also important.

While using construction management software can greatly improve your inspection process, it’s essential to get buy-in from everyone involved. Be prepared to provide regular software training while inspectors get up to speed and make the transition to digital record keeping.

this is part of the series

Construction safety basics, .css-itzh1q{height:100%;display:-webkit-box;display:-webkit-flex;display:-ms-flexbox;display:flex;-webkit-box-pack:start;-ms-flex-pack:start;-webkit-justify-content:start;justify-content:start;-webkit-align-items:center;-webkit-box-align:center;-ms-flex-align:center;align-items:center;}.css-itzh1q::before{width:100%;height:100%;display:block;position:absolute;top:0px;left:0px;z-index:0;content:'';cursor:inherit;} creating a culture of safety in construction, common accidents on construction sites , site specific safety plans: what to include — and why they’re important, performing a job safety analysis (jsa) in construction, construction ppe: what contractors need for jobsite safety, what to expect during an osha inspection — and how to prepare .

Currently Reading

How to Write a Construction Safety Report

Tips for managing stress in construction, improving mental health in construction: resources & tools, scroll less, learn more about construction..

Subscribe to The Blueprint, Procore’s construction newsletter, to get content from industry experts delivered straight to your inbox.

You’re signed up to receive The Blueprint newsletter from Procore. You can unsubscribe at any time.

Categories:

Elizabeth Rivelli

Elizabeth Rivelli is a freelance writer specializing in insurance and finance. Her writing has been featured in dozens of publications, including Investopedia, The Balance, Forbes, Bankrate, NextAdvisor, and Insurance.com. Elizabeth holds a degree in Communication Studies from Northeastern University. She lives in New England.

Reviewed by

Nathaniel Dobbs

Nathaniel Dobbs is a construction professional with a degree in Construction Engineering & Management. With 8 years of experience in the construction industry, he has held various roles, including Project Engineer, Project Superintendent, and Project Manager working on both commercial and residential projects. He now works as a Solutions Engineer at Procore, where he utilizes his construction expertise to enhance software solutions for project management and quality control.

Explore more helpful resources

.css-c249p1::before{width:100%;height:100%;display:block;position:absolute;top:0px;left:0px;z-index:0;content:'';cursor:inherit;} Jobsite Security: Assessing and Minimizing Construction Site Risks

Assessing security needs for a construction site early can save time and money and avert potential complications later on the project. Security on a jobsite mitigates risks by protecting the area...

Creating a Culture of Safety in Construction

In construction, a positive safety culture impacts a company’s productivity, reputation, and worker morale — and it also affects the bottom line. Always a high priority, safety culture needs to...

9 Tips for Effective Subcontractor Management

Subcontractor management, the overseeing, supervision and coordination of subcontractors, profoundly impacts the overall success of a construction project. This integral piece is usually shouldered by the general contractor, constituting a...

How to Leverage Construction Field Reports for Project Success

In the fast-paced and complex construction world, effective documentation is not just a bare minimum requirement — it’s a necessity for success. Among the various types of reports generated during...

A site inspection checklist is a tool event planners can use when visiting a location they’re considering for their next affair.

Examining a venue in person allows you to make note of the advantages and limitations of what’s available. Having a checklist makes it easy to keep track of all the little details. This way, you can make an educated decision either way. It also helps to have this info handy when you begin planning the event.

Get every detail right at any site with accurate diagrams

Get Started Free

A site inspection checklist helps event planners remember every little detail, no matter how small, when visiting a venue. It also helps to keep uniform records of site inspections as a future reference for both yourself and other team members.

Organized and extremely detailed records like these are a huge asset to event planners, regardless of whether they ultimately choose the venue this time around.

In an ideal world, you’d schedule your site inspection a year out from your event, with follow-up visits six months and one month out.

But the new norm seems to be a single visit just a few months away from the event. Not to worry though ” a site inspection checklist is a great tool for this situation since it helps to make sure you get all your ducks in a row in just one visit.

A site inspection checklist helps event planners remember every detail, no matter how small, when visiting a venue. Click To Tweet

2. Scheduling

Event planners can typically schedule a site inspection through a sales representative at the property via phone or email. If it’s a hotel, they might also coordinate your complimentary room at this stage, although not all sites offer free rooms with every inspection.

3. Preparation

Conducting a site visit requires time management skills from both the planner and the venue itself. Make sure you’re prepared with your site visit checklist and preliminary research completed before you arrive. And if the visit feels rushed, make a note of that as well.

3 site inspection tips

• Ask smart questions. Ask questions that can’t be answered by any materials you already have. Also, remember to time your questions well. Some questions are better to ask during a tour, while others are more suited to ask during a break.
• Connect with at least three other event planners. Most often, a site visit will involve a group of people. Talk to as many event planners as you can and exchange contact info. After the inspection, you can connect and discuss your points of view about the venue and whether you’ll each move forward with it. They might even have some insider info to pass along.
• Have a checklist ready to go. As we’ve already mentioned, having a checklist with you is one of the most important steps to a successful site inspection. Use our checklist as a jumping-off point and be sure to include additional questions of your own.

Try the world’s most popular event diagramming

In addition to bringing a checklist like the one below, you’ll also need to do each of the following:

• Research, research, research. Look at specifics about the venue and the surrounding area. Review all resources (like virtual tours and downloadable floor plans) the venue provides ahead of time.
• Check in with your team . Go over your inspection checklist to see if they have any further recommendations or requests for you.
• Prepare business cards . You can give them to the venue’s sales rep and other tour members for networking purposes.
• Pack the right tools. You should always bring a camera (that has plenty of available storage) with at least one backup battery just in case. Also, remember to take your checklist and an organized list of your event needs and wants.
• Know what you need to see and what you don’t need to see. If the gym and pool areas aren’t necessary for your guests, make sure your contact at the venue knows that ahead of time. Be sure to have a must see list and kindly insist on visiting these areas during the visit.

Remember, the point of the site inspection is to leave with all the info you need to make a decision about the venue. So prepare accordingly. In addition to this list, you can also prepare by getting to know what separates a good inspection from a bad one.

Hotels and other event venues should do their best to impress event planners during site inspections. But there are some telltale signs that a venue is going truly above and beyond (or not).

Here are some signs that the site knows how to lead a quality site inspection:

• They are honest about hidden costs or availability. The sales rep should tell you about pricing options and fees upfront.
• They ask for event specifics before you arrive . Venue reps should already be familiar with your event needs and how they can accommodate them ” even if they have to get a little creative to do so.
• They provide full access to updated and accurate floor plans . To-scale floor plans are a must for event planners, and venues should go out of their way to make sure you have them so you can successfully plan table layouts .
• They don’t overpromise. If the venue isn’t able to fulfill things like food and beverage requests or equipment availability, they should be transparent about that. They should also provide all the possible alternatives they have on hand.
• They provide a custom, tailored experience for your visit. Their site inspection agenda, room set-ups, and walk-throughs should all mirror your event vision.
• They give you a single point of contact. Having one team member you can contact before, during, and after the site visit makes it easier to communicate with the venue.

Once you know these telltale signs, it’s time to prepare your own checklist.

Bring your checklist to life faster with easy diagramming

Get Started Now

• Site inspection date
• Contact information
• Venue availability

Site specifics

• Mobil rating
• Is there any upcoming construction planned? If so, when?
• Is the venue ADA compliant? If no, why not?
• Cancelation policy
• Attrition penalty
• Deposit amount and due date
• Neighborhood
• Building appearance
• Landscaping

Event logistics

• Nearest airport & distance from venue
• Nearest hotel (if venue is not a hotel) & distance from venue
• Parking fees
• Valet parking availability
• Freeway accessibility
• Directional signage
• Recreational services available

Food & beverage

• Continental breakfast
• Full breakfast
• Coffee (per gallon)
• Service charge
• Guarantees needed by
• Overset guarantee by (%)
• Special packages
• Presentation

Audio & visual

• Equipment provided
• Equipment quality
• Equipment availability
• Rental rates
• Labor rates
• Are union rules applicable? If so, what are the requirements?

Additional checklist items for meeting rooms

• Space availability
• Room rental charge
• Set-up charges
• Cleanliness
• Soundproofing
• Ceiling height
• Temperature control
• Sound system
• Presentation equipment
• Number of elevators and proximity to space
• Nearest restroom proximity
• Nearest restroom cleanliness
• Catering availability

Additional checklist items for hotels

• Is complimentary transportation to/from the nearest hotel and/or airport available?
• Approximate taxi fare from the nearest hotel and/or airport
• Total number of sleeping rooms
• Total number of suites
• Rooms with king beds
• Rooms with queen beds
• Rooms with 2 double beds
• Rooms with twin beds
• % non-smoking rooms
• Rack rate for singles, doubles, and suites
• Group rate for singles, doubles, and suites
• Complimentary rooms available
• Plus over and above
• Room tax rate
• Additional tax per room per night, if applicable
• Room block by day (list each date and corresponding number of rooms)
• Cut off date
• Are rates available after cut off date?
• Proximity to meeting space
• Cleanliness & appearance
• Square footage of each room type
• General amenities
• Bathroom conditions & cleanliness
• Is there a workspace or desk available inside rooms?
• Is there a sitting area available inside rooms?
• Number of restaurants in hotel
• Number of lounges in hotel
• Public restroom proximity
• Public restroom cleanliness
• Fire safety
• Handicap accessibility

5 important questions to ask at every site inspection

There are certain questions that, regardless of what type of venue you visit, are required for any event. Here are 5 questions that should give you greater insight into what the site can provide:

• How late can events run?
• What is the max capacity for each room?
• What permits are required for events?
• Are there designated areas for storage, green rooms, and/or back-of-house?
• What branding opportunities are available inside and outside of the venue?

If you want to make the most of your site visit, you must also think ahead to what you’ll need to do once it’s over. Make sure to address each of the following:

• Review your visit with key stakeholders by forwarding them a summary of your findings along with a meeting request.  
• Hold an in-person meeting to go over details, share your site inspection checklist, and answer any questions your team might have.
• Make a decision on whether or not to move forward on this venue together.

You can find even more amazing tips for site inspections and event planning with our free event planning checklist .

Final thoughts

Checking out a new venue for the first time means managing a lot of moving parts with a site inspection checklist. It also means trusting your gut and picking a venue that aligns with your event goals. Knowledge is power for the modern event planner. So be sure to include any other questions you may have that are specific to your event or your location needs. Now that you’ve read the site visit guide , check out tips for how to negotiate event contracts.

Bring amazing events to life, no stress

• Free Planner Tools
• Event Seating Software
• Event Check-In Software

Venue Tools

• Event Diagramming Software
• Interactive Floor Plans
• Photo-Realistic 3D
• Lead Capture Tools
• Event Planning
• Guides & Webinars
• Customer Stories
• Contact Sales: +1 (877) 973-2863
• About Cvent
• Cvent Community
• Help & Support
• Training & Certification
• Status & Uptime
• Terms of Service
• Privacy Policy
• Your Privacy Choices
• +1 (877) 973-2863 - Option 1
• [email protected]

Copyright 2024 Cvent Inc. All rights reserved.

Morgan Smith

One of the most important steps in any construction or injury case.

• October 19, 2012
• Author's Bio
• Return to Blog

During my years of litigation, and equally so now in the field of litigation graphics, I became convinced of the importance of inspecting whatever items and locations that a case revolves around in order to visualize and then build a persuasive argument. As an attorney, it’s vital to inspect sites, accident scenes or any other type of location involving your client, and to use your eyes and other senses to become intimately familiar with the location and circumstances. Equally important is hiring experts and consultants who are willing to leave their desks for a site inspection too. This will help you individually and as a team develop your case as effectively as possible.

At Cogent Legal, our job of creating litigation graphics, and helping attorneys make their best case possible, involves simplifying complex information to make it more understandable and, ideally, to tell a compelling story about what happened. In construction cases (and often personal injury or product defect cases), it’s my experience that a case file ends up with hundreds, if not thousands, of photographs of whatever is allegedly defective or caused the accident. What tends to be missing from reams of photographs is a context that gives meaning to those images. A site inspection gives context and meaning to a case, ultimately aiding in the development of a better presentation that combines visual aids with oral and written arguments.

After I return from meeting with attorneys and other experts at the site, I work with my team to create a detailed demonstrative list that breaks down and outlines the order of all the key points the attorney wants to make, along with our proposals for compelling visuals to help make those points. In a construction defect case, this process of developing a demonstrative list is particularly necessary when dealing with numerous photographs depicting overall damage. Often we decide to create an interactive graphic that combines a site diagram with multiple photographs, and the photographs appear when the attorney “points” or rolls the cursor over sections of the diagram. Below is a simple example of such a diagram ( click on the screen image to go to the interactive version on my website; must be viewed on a Flash-enabled device ).

The benefit of an interactive presentation like this example is three-fold: first, all photographs can be placed in an overall context that helps explain the case; second, it allows for a great deal of information to fit into a single demonstrative; and third, the interactive feature allows the attorney to present the photographs and other information sequentially rather than overwhelming the viewer by displaying everything all at once, thus building an argument step by step.

In a similar manner for an auto accident case, I conducted a site inspection with all the experts and the attorney, which helped us better understand the sequence of events and sight lines involving a collision between a car and bike. After our meeting, my team developed several graphics, one of which (shown below) plotted out the various positions of the bike and vehicle immediately before the impact. It is a fairly simple graphic, but extremely helpful for the expert and attorney to explain their view of what occurred ( click on the screen image to go to the interactive version on my website; must be viewed on a Flash-enabled device).

My advice: Take the time to visit (repeatedly, if necessary) any physical location involved in your case to gain a thorough understanding of it. If you hire a graphics firm to develop visuals for mediation or trial, bring in that firm as early as possible to meet with the experts. Make sure that you as the attorney, your client, your experts and your graphics firm are all “on the same page.” This process is valuable not only to produce persuasive litigation graphics, but also to help you test and sharpen your theories of liability or defense and to resolve any inconsistencies.

Please contact me if you’d like Cogent Legal’s assistance in developing these types of litigation graphics.

Share this article:

Recent posts.

• Proper Digital Discovery, Part IV: Using Drones in Modern Litigation
• Proper Digital Discovery, Part III: Using Digital Imagery in Modern Litigation
• Proper Digital Discovery, Part II: Electronic Measuring Data
• How to Obtain Proper Digital Discovery, Part I: Photography
• California Courts – Latest Updates

Subscribe to our blog

Set yourself up for the best case scenario..

Let's get in touch

Current time by city

For example, New York

Current time by country

For example, Japan

Time difference

For example, London

For example, Dubai

Coordinates

For example, Hong Kong

For example, Delhi

For example, Sydney

Geographic coordinates of Elektrostal, Moscow Oblast, Russia

City coordinates

Coordinates of Elektrostal in decimal degrees

Coordinates of elektrostal in degrees and decimal minutes, utm coordinates of elektrostal, geographic coordinate systems.

WGS 84 coordinate reference system is the latest revision of the World Geodetic System, which is used in mapping and navigation, including GPS satellite navigation system (the Global Positioning System).

Geographic coordinates (latitude and longitude) define a position on the Earth’s surface. Coordinates are angular units. The canonical form of latitude and longitude representation uses degrees (°), minutes (′), and seconds (″). GPS systems widely use coordinates in degrees and decimal minutes, or in decimal degrees.

Latitude varies from −90° to 90°. The latitude of the Equator is 0°; the latitude of the South Pole is −90°; the latitude of the North Pole is 90°. Positive latitude values correspond to the geographic locations north of the Equator (abbrev. N). Negative latitude values correspond to the geographic locations south of the Equator (abbrev. S).

Longitude is counted from the prime meridian ( IERS Reference Meridian for WGS 84) and varies from −180° to 180°. Positive longitude values correspond to the geographic locations east of the prime meridian (abbrev. E). Negative longitude values correspond to the geographic locations west of the prime meridian (abbrev. W).

UTM or Universal Transverse Mercator coordinate system divides the Earth’s surface into 60 longitudinal zones. The coordinates of a location within each zone are defined as a planar coordinate pair related to the intersection of the equator and the zone’s central meridian, and measured in meters.

Elevation above sea level is a measure of a geographic location’s height. We are using the global digital elevation model GTOPO30 .

Elektrostal , Moscow Oblast, Russia

Image Unavailable

• To view this video download Flash Player

XL Flag Elektrostal Moscow oblast | landscape flag | 2.16m² | 23sqft | 120x180cm | 4x6ft - 100% Made in Germany - long lasting outdoor flag

Purchase options and add-ons, about this item.

• 100% Made in Germany » ... because the first impression last, quality flag for representative purposes *****
• State-of-the-art High-Tech Outdoor Fabric » One air-permeable 110 GSM Polyester to keep wind forces low and lifetime high
• Mirrored Back » Image printed on the front, mirrored image 100% visible on the rear side
• Landscape flag | 2.16m² | 23sqft | 120x180cm | 4x6ft
• Show your pride for your hometown with the Elektrostal flag! Made with quality materials and vibrant colors, this flag is the perfect way to display your patriotism and love for your city. Fly it proudly at home, at events, or even in your car. Get yours today and show your Elektrostal pride!
• The flag of Elektrostal, Moscow Oblast, is a striking combination of Old Glory red, representing strength and courage at 81%, complemented by a subtle touch of light grey at 5% for balance and harmony. The bold black stripe at 3% adds a touch of sophistication, while the shimmering gold stripes at 3% each symbolize prosperity and success. The flag is completed with a touch of very dark grey at 1%, representing the city s resilience and
• Elektrostal Moscow oblast

Product information

Warranty & support, looking for specific info, product description.

Flag: Elektrostal Moscow oblast landscape flag | 2.16m² | 23sqft | 120x180cm | 4x6ft Elektrostal Moscow oblast Elektrostal obwód moskiewski , flaga ???????????? ?????????? ??????? Since we know how important your external presentation is, we print our Elektrostal Moscow oblast flag for your representative appearance using the most modern machines in Germany. To ensure your maximum flexibility, we have equipped the flags with quality metal eyelets, to let you simply attach these flags to any flagpole. To let you use the flags for a long time, we have strengthened the flag using double safety seams and a tear proof strap at the side of the pole. Due to the quality of this business flag, you show a particular degree of the closeness to Elektrostal Moscow oblast. Details about this flag This landscape Elektrostal Moscow oblast flag is a quality product Made in Germany made of 110g/m² gloss polyester. This Elektrostal Moscow oblast flag is wind- and weather-resistant and highly durable. The flag colors are intensive and UV-resistant. This flag is specially made for outer space. This Elektrostal Moscow oblast flag will be delivered with a double safety-seam as well as with 2 metal eyelets to hoist at the flag pole. The metal eyelets give you great flexibility for placing this flag on any flagstaff. The mast side is reinforced with a white hem. The quality flag material and the metal eyelets will take care of a long endurance of this Elektrostal Moscow oblast flag. If required, the flag can be washed at 60 degrees Celsius. Recommended height of flag pole Elektrostal Moscow oblast flags of 2.16m² | 23sqft | 120x180cm | 4x6ft look best with flagpoles of around 6m | 18ft height. Need a bigger size or an other configuration? We can provide bigger sizes, other configurations, exclusive indoor ...

Customer reviews

Customer Reviews, including Product Star Ratings help customers to learn more about the product and decide whether it is the right product for them.

To calculate the overall star rating and percentage breakdown by star, we don’t use a simple average. Instead, our system considers things like how recent a review is and if the reviewer bought the item on Amazon. It also analyzed reviews to verify trustworthiness.

No customer reviews

• Amazon Newsletter
• About Amazon
• Accessibility
• Sustainability
• Press Center
• Investor Relations
• Amazon Devices
• Amazon Science
• Sell on Amazon
• Sell apps on Amazon
• Supply to Amazon
• Protect & Build Your Brand
• Become an Affiliate
• Become a Delivery Driver
• Start a Package Delivery Business
• Advertise Your Products
• Self-Publish with Us
• Become an Amazon Hub Partner
• › See More Ways to Make Money
• Amazon Visa
• Amazon Store Card
• Amazon Secured Card
• Amazon Business Card
• Shop with Points
• Credit Card Marketplace
• Reload Your Balance
• Amazon Currency Converter
• Your Account
• Your Orders
• Shipping Rates & Policies
• Amazon Prime
• Returns & Replacements
• Manage Your Content and Devices
• Recalls and Product Safety Alerts
• Conditions of Use
• Privacy Notice
• Consumer Health Data Privacy Disclosure
• Your Ads Privacy Choices

• Customer Favourites

Site Inspection

Powerpoint Templates

Icon Bundle

Kpi Dashboard

Professional

Business Plans

Swot Analysis

Gantt Chart

Business Proposal

Marketing Plan

Project Management

Business Case

Business Model

Cyber Security

Business PPT

Digital Marketing

Digital Transformation

Human Resources

Product Management

Artificial Intelligence

Company Profile

Acknowledgement PPT

PPT Presentation

Reports Brochures

One Page Pitch

Interview PPT

All Categories

• You're currently reading page 1

Stages // require(['jquery'], function ($) { $(document).ready(function () { //removes paginator if items are less than selected items per page var paginator = $("#limiter :selected").text(); var itemsPerPage = parseInt(paginator); var itemsCount = $(".products.list.items.product-items.sli_container").children().length; if (itemsCount ? ’Stages’ here means the number of divisions or graphic elements in the slide. For example, if you want a 4 piece puzzle slide, you can search for the word ‘puzzles’ and then select 4 ‘Stages’ here. We have categorized all our content according to the number of ‘Stages’ to make it easier for you to refine the results.

Category // require(['jquery'], function ($) { $(document).ready(function () { //removes paginator if items are less than selected items per page var paginator = $("#limiter :selected").text(); var itemsperpage = parseint(paginator); var itemscount = $(".products.list.items.product-items.sli_container").children().length; if (itemscount.

• Business Plans (5)
• Business Slides (1376)
• Circular (42)
• Cluster (5)
• Complete Decks (3)
• Concepts 1 (7)