sample cover letter for canada express entry

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How to write a cover letter for a permanent residence application

A cover letter for a permanent residence application is used to address any doubts or concerns that an immigration officer from Immigration, Refugees and Citizenship Canada may have regarding your application.

A cover letter, also known as a letter of explanation, may be useful in assisting officials in determining whether or not you are eligible to immigrate through the program of choice since it is your duty to demonstrate that you are qualified to apply under the chosen immigration program.

Table of contents

Sample cover letter, when to add a cover letter.

All Canadian immigration program applications are human-assessed by immigration officers and not machine-scanned. So when you’re writing your letter of explanation, keep in mind that you must persuade the immigration agent that your case is genuine and meets the criteria, but that you are unable to produce the documents to demonstrate this for whatever reason.

The immigration officers who process applications are busy, analyzing a large number of cases every day. Consequently, it is beneficial to maintain a respectful tone throughout the letter and state your intent early on. Try to avoid giving irrelevant information that won’t aid your cause.

Here are some simple rules to follow to write a successful cover letter:

• Should be short, concise and factual
• Keep it to a maximum of 1-2 pages
• You do not need an index for your papers. IRCC system gives you a document checklist

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Your Full name                                                                   

Your Mailing address

Your Telephone

Your Email address

Re: UCI number XXXX-XXX

Dear Visa Officer,

I am applying for Express Entry under the Canadian Experience Class.

I am attaching this letter to provide an explanation on the following:

Explain the situation.

Insert your request here.

Thank you very much for your consideration.

If you have any questions or concerns about your application, it may be in your best interest to include a properly drafted cover letter to increase your chances of being granted PR status.

If any of the following describes you, among other relevant factors, then adding a cover letter may help with processing your application:

• If the proof you submitted to verify settlement funds does not contain all of the required fields and information
• If your application does not contain all of the required fields and information, such as details about the responsibilities you were obliged to perform during your time in that profession
• If you cannot get a police clearance certificate by the time you need to submit your application
• If you can not obtain a birth certificate if you are from a country with an unstable government

When not to add a cover letter

In some cases, a letter of explanation will not be useful and it cannot fix all the gaps in your application or rectify missing information.

Below are some examples of times when a letter of explanation will not aid your case:

• If your application is missing a key document, such as a passport
• If you have not included the results of a medical examination
• If your documents have not been converted into English or French before submitting your application

It is important to remember that a letter of explanation is simply an explanation. The only thing it can do is explain why a certain document wasn’t submitted. You cannot use it to explain when you don’t meet the eligibility requirements that the PR application process entails.

Is a cover letter for a permanent residence application mandatory?

No, Immigration, Refugees and Citizenship Canada does not need or request a cover letter with applications. Although not mandatory, a letter of explanation may be beneficial to your application process.

Do I need to combine the cover letter with each document?

A cover letter is not required to be merged with every additional document you submit along with your application. Address all the issues in a single document and submit it as a Letter of Explanation.

Does the cover letter need to be notarized?

Is the cover letter required to be notarized? No, the cover letter does not have to be notarized. It doesn’t have to be self-attested, either.

Why does the cover letter not appear under additional documents?

Have you submitted your documents online and the cover letter or letter of explanation does not appear under additional documents?

This is a technical issue where the Letter of Explanation tab disappears.

To fix this issue, attempt Clearing your browser cache and logging into your online account using the incognito mode.

A cover letter for a permanent residence application can be helpful when trying to explain gaps or missing information from an application. The cover letter should be concise, factual and respectful. If you have any questions or concerns about your application, get in contact .

Nicola Wightman

Nicola Wightman is a regulated Canadian Immigration Consultant (RCIC) under the College of Immigration and Citizenship Consultants (CICC). Her professional immigration consultant number is R706497.

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Canada Cover Letter Format And Free Samples (2023)

In Canada, a well-written cover letter can be just as important as a strong resume when it comes to landing your dream job.

While cover letters may seem daunting, they are an essential component of the job application process. A well-crafted cover letter can set you apart from other applicants and demonstrate your professionalism, attention to detail, and passion for the position.

In this article, we’ll provide tips and guidelines to help you create a compelling Canada cover letter that will impress employers and increase your chances of landing an interview.

Canada Cover Letter Font

6. signature, researching the company, proofreading and editing, cover letter sample 3 (fresher), canada cover letter basics.

A cover letter is a document that introduces you to potential employers and highlights your qualifications, skills, and experience. It is your chance to make a great first impression and convince hiring managers that you are the right person for the job.

Canada Cover Letter Format

In Canada, a cover letter should follow a standard format that includes your contact information, the date, and the recipient’s contact information. Begin with your name, address, and contact details, followed by the date and the recipient’s name, and address. Use a clear and organized layout to ensure your cover letter is easily readable.

Canada Cover Letter Length

A Canadian cover letter should be concise and limited to one page in length . This allows you to effectively showcase your qualifications and experiences without overwhelming the reader.

It is crucial to choose a professional-looking font for your cover letter. Common font choices include Times New Roman, Arial, or Calibri. Be consistent with your font selection throughout the cover letter to maintain a polished appearance.

When it comes to font size, aim for a balance between readability and space efficiency. A font size of 10 to 12 points is generally considered appropriate in a Canadian cover letter. This ensures the text is large enough to be easily readable, but not too large that it takes up excessive space on the page.

Canada Cover Letter Structure

The structure of a Canadian cover letter typically consists of an introduction, body, and conclusion .

• In the introduction , you should introduce yourself and express your interest in the position.
• In the body , focus on your qualifications, relevant skills, and experiences that make you a valuable candidate for the job.
• Conclude by thanking the reader for their time and consideration.

Canadian cover letters typically begin with a header containing the applicant’s name, job title, city and province, phone number, and email address.

It’s also essential to include the current date . The header should be consistent with the one used in the applicant’s resume for a cohesive presentation.

2. Greeting

In the greeting section, address the hiring manager by their full name and title. If the name is not available, use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.”

Personalization is preferred, so make an effort to find the hiring manager’s name when possible.

The opening paragraph serves as an introduction and an opportunity to grab the hiring manager’s attention. Applicants should briefly mention the job title and company they’re applying to, and express enthusiasm for both the position and the organization.

Including keywords from the job posting and aligning personal skills with the employer’s requirements will make the opening more impactful.

In the body of the cover letter, applicants should elaborate on their relevant skills, experiences, and achievements. It’s necessary to make connections between the job requirements and the applicant’s qualifications.

• When discussing experiences, be specific and focus on accomplishments rather than just listing responsibilities.
• Use bullet points or short paragraphs to present the information in a clear and easy-to-read manner.

The body of the letter should effectively convey the applicant’s background and qualifications while demonstrating a genuine interest in the role and the company.

The closing section is the final opportunity to leave a positive impression on the hiring manager. Here, applicants should reiterate their enthusiasm for the position and summarize their qualifications .

It’s also appropriate to politely request an interview and express gratitude for the manager’s time and consideration. End the closing paragraph with a professional and respectful closing such as “Sincerely” or “Best Regards.”

Lastly, include a signature in the cover letter which may consist of the applicant’s full name and any relevant professional designation or certification.

If the cover letter is being sent electronically, either type the full name or use an electronic/digital signature as a more personal touch.

Customizing Your Cover Letter

Tailoring to the job.

When customizing your cover letter, it is essential to tailor it to the specific job you are applying for. Start by carefully reviewing the job description and noting the key requirements, responsibilities, and qualifications mentioned.

Then, in your cover letter, emphasize how your skills and experiences align with these aspects of the job. In doing so, be sure to use relevant keywords and phrases from the job description to demonstrate your understanding of the role.

Split your text into concise paragraphs that focus on different aspects of the job, such as your relevant experience, technical skills, and soft skills. You may also consider using bullet points to highlight specific achievements that directly relate to the position.

In addition to tailoring your cover letter to the job, you should also research the company and demonstrate how your values and goals align with theirs . This shows that you have taken the time to understand the organization’s culture and objectives and that you would be a good fit for the team.

You can find information about a company’s values and goals on its website or through news articles, press releases, and social media accounts.

Remember, customizing your cover letter for each position you apply to and researching the company can make a significant difference in making a positive first impression on a recruiter or hiring manager. By focusing on these aspects, you demonstrate your attention to detail and genuine interest in the job and company, improving your chances of landing an interview.

Writing Tips for a Canadian Cover Letter

Highlighting achievements.

When crafting a Canadian cover letter, it is essential to focus on the tangible accomplishments in your career. Mention specific achievements  that demonstrate your capabilities and experiences relevant to the job you are applying for.

Include quantifiable results, such as increased sales or improved customer satisfaction, to clearly showcase your successes. Use active verbs and concise language to communicate your achievements in a compelling manner.

Focusing on Skills and Qualifications

Employers want to see that you have the necessary skills and qualifications to succeed in the role. Align your skills with the requirements listed in the job description , and provide examples of how you have applied these skills in previous positions. Include both technical and transferable skills that will make you an asset to the company.

Providing specific examples can help create a strong connection between you and the organization, increasing your chances of being invited for an interview.

In addition, mention any relevant education or certifications that demonstrate your qualifications for the position.

Emphasizing Value

An effective cover letter should articulate the  value  you would bring to the company. Explain how your skills, achievements, and experiences will contribute to their success.

Relate your accomplishments to the goals and objectives of the company, and demonstrate your understanding of their priorities and challenges. By doing this, you will show potential employers that you can make a positive impact on their organization.

As a final step before submitting your cover letter, make sure to proofread and edit your work thoroughly. This includes checking for proper grammar, spelling, and formatting.

Ensure that your cover letter is one page long, left-aligned with single spacing , and has one-inch margins .

Use a professional font, such as Arial or Helvetica, at a size between 10 and 12 points. Double-check your work to eliminate any errors, as these may create a negative impression on potential employers.

With a well-written cover letter, applicants can confidently present themselves as an attractive candidate, ultimately improving their chances of career success.

Canada Cover Letter Examples

Cover letter sample 1.

Here’s a sample cover letter for a job in Canada:

Cover Letter Sample 2

Here’s another sample cover letter for a job in Canada:

Here’s another sample cover letter for a job in Canada, more suitable for freshers:

Writing an effective cover letter is a critical component of a successful job search in Canada. A well-written cover letter can demonstrate your interest in the position, showcase your qualifications and skills, and distinguish you from other applicants.

When writing your cover letter, it is essential to customize it for each position, research the company, and carefully proofread it to avoid any errors.

Remember to keep your cover letter concise, relevant, and professional, and highlight your unique skills and experiences that make you the ideal candidate for the position.

With these tips in mind, you can create a compelling cover letter that will capture the attention of potential employers and help you stand out in a competitive job market. Good luck with your job search!

Related Articles

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• How To Write Work Experience On A Canadian Resume
• Guide To Canadian Resume Format
• How To Tailor Your Canadian Resume To Job Description
• How To Write A Summary Statement For A Canadian Resume

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How to get a work reference letter for Express Entry

By Rebecca Major

Updated on April 15, 2024

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Share article, if you’ve received an invitation to apply (ita) through express entry , you have to submit a work reference letter as part of your application for permanent residence ..

In fact, you may be required to submit multiple work reference letters for Express Entry, depending on your employment history. This guide tells you exactly how to prepare your work reference letter for Express Entry, to make sure your application has the highest possible chance of being accepted.

What you'll find on this page

When do you need a work reference letter for express entry.

Express Entry immigration to Canada is a two-step process.

First, candidates must prepare and submit an Express Entry profile. Eligible candidates are accepted into the Express Entry pool of candidates.

• Create your Express Entry profile .

Second, the most competitive candidates in the pool, based on their score under the Comprehensive Ranking System (CRS) , receive an Invitation to Apply (ITA) in an Express Entry draw . Candidates have 60 days from the date they receive their ITA to submit a complete electronic Application for Permanent Residence (eAPR).

The work reference letter is only required as a part of the final application for permanent residence, so you do not need the letter in order to submit your initial Express Entry profile. However, if you expect to receive an ITA, it is a smart decision to try to get your work reference letter(s) for Express Entry ready ahead of time. This way, you will be able to have it, or them, ready by the end of the 60-day deadline for your eAPR submission.

Pro-tip: For your previous jobs, the date the reference letter was issued simply has to be after your last date of employment, so you can collect these letters far in advance and don’t have to worry about an expiry date.

For which jobs do you need a work reference letter for Express Entry?

As part of your application for permanent residence, your account with Immigration, Refugees and Citizenship Canada (IRCC) will prompt you to submit supporting documentation for all work experience you claimed during the last 10 years. This will be requested for both the principal applicant and your accompanying spouse or common-law partner, if applicable.

When preparing your application for permanent residence, you should include all requested documents. IRCC is extremely strict about supporting documents for permanent residence applications. Even a single missing document often results in an application being rejected as incomplete.

That said, there are certain situations in which your application may be approved, even if you cannot submit work experience documents for every job in your employment history. Bear in mind that any document that deviates from IRCC’s requirements will only be accepted at the discretion of the immigration officer assessing your file, so there is a risk of refusal .

What information needs to be included in your Express Entry work reference letter?

When getting your reference letter from your current and/or past employer, make sure they include the necessary information. Missing any of the required information means that your letter could be thrown out and could result in your application being rejected.

Information that must be included:

• Dates when you were employed;
• Number of hours worked per week;
• Name of your position;
• Duties and responsibilities for your position (these must correspond to the the duties and responsibilities listed in the National Occupational Classification code you selected to describe the work experience in your Express Entry profile, however the duties should not match word for word);
• Annual salary plus benefits.

If you worked multiple positions for the same company you may submit a single letter, but it must include all of the above information for each position you held. The immigration officer will want to see the dates you had each position, as well as any changes to the name of your position, your duties, and your salary.

In addition, all work reference letters for Express Entry should be printed on official company letterhead with contact information for the company (address, phone number, email). The letter should include the name, title, and signature of your immediate supervisor or personnel officer at the company.

In-Canada work experience: If you are claiming work experience in Canada, you can also include copies of your T4 tax slips, which will be accepted as supplementary proof of your employment.

Self-employment: It can be challenging to prove self-employment. When in doubt, consult with an immigration expert . You will need to submit documents showing your ownership of your business, as well as evidence of income, and documentation from third-parties showing the products/services you provided and the related payment details.

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What to do if you can’t get a work reference letter for express entry.

There are a few situations in which you may not be able to get a work reference letter for Express Entry. Perhaps a former employer’s business no longer exists, or perhaps there was a change in staffing and you cannot get in touch with anyone capable of verifying your past work experience. The most important things to check when preparing your work experience letters, is that you demonstrate the following:

• Proof you meet your program requirements: Each of the three Express Entry-aligned programs ( Federal Skilled Worker , Federal Skilled Trades , and Canadian Experience Class ) have work experience requirements. For example, FSW requires a minimum of 12 months’ continuous, full-time, skilled work experience obtained within the last 10 years. CEC requires 12 months of skilled work experience in Canada within the last three years. Make sure that you have high-quality reference letters that prove you meet the work experience requirement related to your program.
• Proof you meet your Comprehensive Ranking System (CRS) score requirement: You received your ITA because your CRS score was above the cut-off for a particular Express Entry draw . The immigration officer assessing your file will ensure that you have enough supporting documentation to prove that your CRS score is above the cut-off for the date you received your ITA. Make sure that you have high-quality reference letters that prove you have enough work experience to achieve a CRS score above the cut-off for the draw where you received your ITA.

If you have enough documentation to prove the work experience related to both of these aspects, and you are confident in the quality of this documentation, then your application may still be accepted, but there is no guarantee. If your remaining work experience documents are not perfect, the immigration officer assessing your file may still use their discretion to approve your application.

You should always submit a document when it is requested, so even if you cannot get a work reference letter you should still submit a written statement explaining the situation and upload this statement in the place of the official reference letter.

What if you don’t have enough reference letters to prove the program and CRS requirements?

If you think you could get the required reference letters with more time, then you can always decline your invitation to apply . If you are still eligible, your Express Entry profile will return to the pool and you will be considered for future draws, but there is no guarantee that the CRS score cut-off will remain low enough for you to be invited again.

If you don’t think you can get the required work reference letter for Express Entry, even with more time, then you can try submitting substitution documents to supplement your reference letters or to prove work experience for positions where you cannot get a reference letter. This is quite risky, as it will be entirely up to your immigration officer whether or not to accept your substitute documents.

Examples of substitute documents include:

• Records of employment
• Personal letters from former coworkers
• Media stories about the company that mention your name
• Bank account statements with pay deposits highlighted

If you ever submit substitution documents, you should always include a personal statement explaining the documents you are submitting and the reasons why you were unable to get the proper required documents.

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Canadian Cover Letter Guide

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A Canadian cover letter is a short document written in response to a specific job prospect and addressed directly to the hiring manager or individual in charge of hiring for the position. It should add to the information contained in your resume and resent you to the employer as a candidate.

Cover letters are essential in the hiring process as they provide candidates with the opportunity to introduce themselves, demonstrate their qualifications, and show enthusiasm for a specific role and company.

They serve as a personalized communication tool, allowing candidates to make a positive first impression, tailor their message to the job, and address potential concerns or unique situations.

A well-written cover letter enhances a candidate’s chances of standing out and securing an interview in Canada .

The following are general guidelines only. You must tailor your cover letter to suit your own experiences, and to suit the specific position you are applying for.

Before You Begin

Once you find a specific job posting that you want to apply for, you can begin to work on your application cover letter. Following these steps before you begin will help you write the best cover letter possible.

1. Do Your Research

Before you begin to write your cover letter, learn everything that you can about the company or organization you are applying to. Check out their website and social media pages, research their top competitors, and read recent industry news articles. Learn the name(s) of the individual(s) who will be in charge of hiring for the position you want, as well as the head(s) of the company.

Also, keep in mind the job description and requirements for the role. it allows you to create a cover letter that showcases your qualifications, aligns with the company’s needs, and demonstrates your genuine interest in the position. This, in turn, increases your chances of being noticed and considered for the role.

Doing this research will help you decide what you should include. Do your research for every cover letter you write. It may take some time, but you have a much better chance of being granted an interview if you have tailored your cover letter to the individual who will be reading it.

2. Check for Instructions

Some employers include instructions in their job postings. They might ask you to include specific information or answer certain questions, in your cover letter. Check whether the employer has left any specific instructions for your cover letter. If they have, follow them carefully.

3. Save time by using a Master Template:

Creating a separate cover letter for every job application can be exhausting. Instead, develop a comprehensive cover letter template that highlights your key qualifications, skills, and experiences.

Keep a library of snippets or bullet points highlighting your achievements, skills, and relevant experiences. You can easily insert these into your cover letter as needed. This template can serve as a foundation for various job applications, making the process more efficient.

Formatting Guidelines

There is a standard cover letter format that most Canadian employers will expect you to follow. However, depending on your industry and the specific job posting you are responding to, you may have to change the formatting of your cover letter.

1. Length  Your cover letter should be no more than one page in total.

2. Font  Your font should be consistent throughout your cover letter, and you should choose a professional-looking font. Your font size should be big enough that it is easy to read when your cover letter is printed.

3. Spacing  Your cover letter should be appropriately spaced. The main body should be single-spaced, with sufficient space left between each new paragraph and section.

What to Include

There are seven sections in a cover letter.

1. Your Information  Your name and contact information should be at the top of your cover letter. Include your:

• First and last name
• Current residential address
• Phone number
• Email address

2. Date  Below your information, write the date that you are sending your cover letter.

3. Employer Information  Below the date, include the contact information of the individual, department, or company you are addressing in the cover letter. If you know the name of the individual, include their:

• Position title
• Company or organization name
• Commercial address of the company or organization

If you do not know the name of the individual, include:

• Department in charge of hiring decisions (if known)
• Commercial address of company or organization

4. Greeting  Use a formal greeting to open your letter. If you know the name of the individual making hiring decisions, address them directly with their prefix and full name. If you don’t know the name of the individual, use a formal, generic greeting like ‘To whom it may concern,’.

5. Main Text:  There are three parts to the main text of your cover letter: the introduction, body, and conclusion.

Introduction  In the first paragraph of your cover letter, you should introduce yourself as a candidate . Include your first name and the position you are applying for. You can also include your post-relevant qualification and how you found the job posting. If you have a contact at the company who referred you to the job, you may want to mention him or her by name and department. Your introduction should be no more than two to three sentences.

Body  In the next couple of paragraphs, you want to convince the employer that you are the best candidate for the job position. Tell them why they should invest in you. If you’re not sure what to include, try to answer these questions:

• What projects have you worked on that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What responsibilities have you held that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What do you intend to do if you are hired? What benefit does the employer get if he or she hires you instead of someone else?

The body of your cover letter should be one or two paragraphs.

Conclusion  The conclusion is the final paragraph in the main text of your cover letter. It is your opportunity to tell the employer how you feel about potentially working for the company, thank them for the opportunity to apply, and invite them to respond to your application. It should be no more than three or four sentences.

6. Signature  There are two parts to your cover letter signature: the closing line and your full name.

• Closing Line  Your cover letter must include an appropriate closing line. This is the line right before your name.
• Full Name  Your full name follows the closing line. It is not necessary to print and physically sign your cover letter since more job applications are done electronically.

Final Revision

Carefully review your cover letters to make sure you have not made any mistakes.

1. Proofread

Check your cover letter for any spelling or grammar mistakes. If possible, have someone else proofread it for you, or come back to it after a night’s sleep. Be sure that you have not made any mistakes in:

• Your name and contact information
• The employer’s name and contact information
• The name of the company or organization you are applying to

2. Check Instructions

Go over any instructions for your cover letter given by the employer and make sure you have followed them carefully.

Make sure that you have the correct date on your cover letter. The date should be the day that you send your cover letter to the potential employer.

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Arranged Job Offer Letter for Express Entry

Setting a record number of invitations to new immigrants and foreign skilled workers and professionals to enter Canada, the Immigration Levels Plan 2023-2025 gives hope to many aspirants willing to migrate to Canada after cracking its point-based immigration gateways. Applicants, who are challenged to get benchmark points on the Comprehensive Ranking System (CRS) scale in the Express Entry pool, must secure an Express Entry job offer letter. It is important to note that the job offer letter for Express Entry or arranged job offer letter for Express Entry helps applicants to get an extra 50 to 200 CRS points (depending on their profile and nature of occupations) in addition to their existing CRS score.

Key Highlights

• Authentic Canadian employers issue express Entry job offer letters to foreign skilled workers, professionals, immigrants, and experienced youth.
• If supported by a copy of LMIA, securing a job offer letter for Express Entry ensures a hassle-free Canada immigration process.
• Offer of employment letter Canada helps applicants to get extra CRS points in the Express Entry pool in addition to their existing CRS score.
• Also called arranged employment offer letter in Canada.
• Express Entry job offer letter is beneficial to candidates applying through FSWP and Express Entry-aligned PNPs.

Eligibility for Express Entry Job Offer Letter

Some applicants in the Express Entry pool can secure job offer letters for Express Entry. In such cases, applicants must have a valid online profile in the Express Entry pool. If applicants fall short of 50 points to get benchmark CRS points, they must secure an offer of employment letter from Canada.

Find below the eligibility criteria which applicants must fulfill before getting arranged employment offer letter in Canada -

• Experienced foreign skilled workers and professionals
• Spouse or common-law partners of temporary residents
• Applicants falling short of 50 CRS points to get cut off CRS points in the Express Entry pool
• International graduates and students (in case the open work permit is about to expire)
• Candidates having family members (or those having blood relations) in Canada

The Express Entry job offer letter helps applicants to get extra 50 points in addition to their current CRS score in the Express Entry pool. Also called arranged employment offer letter in Canada, this ensures candidates get a benchmark CRS score and receive an Invitation to Apply (ITA) in the next round of Express Entry draws .

Parameters to get Arranged Employment Offer Letter in Canada

It is important to understand that having a set of documents is important for applicants to successfully receive arranged employment offer letter in Canada. Without relevant documents, securing a job offer letter for Express Entry can be difficult. Interested applicants, foreign skilled workers, professionals, and experienced and trained youth must prepare a checklist of the below-mentioned documents before securing an Express Entry job offer letter -

• Proof of identity, age, education (Class 12 minimum), skill, and training
• Valid passport
• Relevant prior work experience certificate(s) issued by previous employers of candidates
• Previous salary slips of candidates (at least of last six months)
• Language proficiency score (at least 5 bands in each module of IELTS)
• Good medical condition
• Enough funds

Steps to Secure Express Entry Job Offer Letter?

Besides preparing a set of relevant documents, interested applicants must apply some important practical steps such as formatting CVs and cover letters that catch the attention of Canadian employers and organizations. Find below some important tips and actions that help in securing an Express Entry job offer letter -

• Formatting CV - A specifically formatted CV that highlights the professional strength and talent of the applicants is much appreciated by Canadian employers and organizations. Interested applicants must get their CVS designed and formatted as per industry standards in Canada to increase the chances of getting visibility and easily securing an Express Entry job offer letter.
• Impressive cover letter - Most Canadian employers and industries demand cover letters along with CVs from the applicants. A formal cover letter that describes applicants' professional journey and achievements is desirable for an Express Entry job offer letter.
• Fulfilling all requirements - Applicants must fulfill all eligibility criteria of the immigration stream and occupation. This will help in timely documentation and receiving Express Entry job offer letters hassle-free.
• Identify the right industry and jobs - Applicants must secure an Express Entry job offer letter for the right occupations or jobs. They can seek support from a reliable immigration consultant to identify occupations that match their skill set, education, prior work experience, and training. This will help applicants make informed career decisions. A trusted immigration consultant always assesses applications based on candidates' personal and professional details. This is done to give clarity to candidates in terms of immigration gateways as well as occupations in Canada.

Features of Express Entry Job Offer Letter

Some of the notable aspects of the Express Entry job offer letter are mentioned below -

• Job offer letter for Express Entry must be in writing and must have relevant work or professional details like name of employer, designation of the employee at the workplace, nature of work, place of work, job responsibilities, number of working hours, salary (annually or monthly), leaves granted to employees and so on.
• The occupation must be a full-time paid job for at least one year. The job should be in the skilled occupation category like skill type 0 or levels A or B according to National Occupational Classification (NOC) .
• Express Entry job offer letter must mention NOC that matches applicants' skill set and education. If supported by a copy of LMIA, the LMIA number should be highlighted.
• Express Entry job offer letter should not have any connection with the embassy, high commission, or consulate in Canada.

In the case of Federal Skilled Workers Program (FSWP) and Canadian Experience Class (CEC) gateways, the issued job offer letter for Express Entry must meet these requirements -

• Issued by a Canadian employer for the occupation or job (from skill type 0 or levels A or B), which is a paid full-time job (at least 30 hours a week) for at least one year.

In the case of the Federal Skilled Trades Program (FSTP), the issued job offer letter for Express Entry must meet these requirements -

• A maximum of two Canadian employers can issue Express Entry job offer letters strictly for a minimum of one year. The job should be paid and full-time (at least 30 hours a week) from a skilled trade occupation. Applicants can get part-time jobs only if they receive valid offers from two employers, and the aggregate salary and working hours of two offers should be the same as a single full-time job.
• Canadian employers must receive a copy of new positive LMIA in the names of eligible applicants.

Candidates must have a valid status to work in Canada on the day they apply for permanent residence status through the Express Entry system. In such a situation, the current Canadian employer must offer applicants a full-time job offer letter for Express Entry for at least one year if their permanent residence status is accepted by the office of Immigration, Refugees, and Citizenship Canada (IRCC).

Job Offer Letter for Express Entry - An Important Document

Applicants interested in securing an Express Entry job offer letter must submit an online profile in Express Entry. It is a system of managing online applications for Canadian immigration that rewards points to each profile on the CRS scale based on human capital factors such as age, education, industrial skill, prior relevant work experience, training or exposure in a specific industry, language ability, sufficient funds, Canadian work experience, a valid Express Entry job offer letter, adaptability, and so on. The highest CRS scorers receive an Invitation to Apply (ITA) from IRCC to secure permanent residence status in Canada. The Express Entry job offer letter is important since it helps applicants enhance their CRS score in the Express Entry pool.

The job offer letter for Express Entry enhances the CRS score of eligible applicants by 50 to 200 points in addition to their current points in the Express Entry pool. The Express Entry job offer letter is particularly beneficial for applicants falling short of some CRS points to get a benchmark score and receive ITAs through three pathways under Express Entry: the Federal Skilled Worker Program (FSWP), the Federal Skilled Trades Program (FSTP), and the Canadian Experience Class (CEC).

After evaluating the applicants' personal and professional details, a trusted immigration consultant can facilitate this arranged employment offer letter in Canada.

The Express Entry job offer letter can be obtained for various in-demand occupations as well as work opportunities from genuine Canadian employers looking to hire talented and efficient foreign skilled workers for various industries, labor markets, and specific domains in various provinces.

Since an Express Entry job offer letter is a valid document, it also ensures the smooth and fast processing of visa applications. Applicants can receive a visa or work permit hassle-free within a specific time frame after getting a benchmark CRS score in the Express Entry pool. As a result, the arranged employment offer in Canada keeps visa applications moving quickly.

Canada Work Permit through LMIA-Supported Job Offer Letter

The Canadian work permit grants legal authorization to work to foreign skilled workers, professionals, and immigrants. The LMIA-supported job offer letter is one of the safest and surest ways to migrate to Canada with a job in hand.

Also called a Temporary Foreign Worker Work Permit or W1 Worker Visa, the work permit has certain conditions, like requiring the Canadian employer to receive a copy of a positive or neutral Labour Market Impact Assessment (LMIA) from the office of Employment and Social Development Canada (ESDC) after fulfilling official conditions. The work permit allows foreign skilled workers to stay in a particular Canadian province and work for a particular Canadian employer for a specific period.

It is important to note that an LMIA-supported job offer letter must mention occupations, skill trades, or jobs in the National Occupation Classification (NOC) list, a national system for classifying jobs.

The copy of the positive LMIA and the LMIA-supported job offer letter should be in the name of the selected candidates (or foreign skilled workers).

As a result, the LMIA-supported job offer letter assists qualified applicants in obtaining a Canada work permit without wasting time, money, energy, or resources. Through Canada's work permit, many employers look forward to hiring efficient, young, and trained professionals for various occupations in different provinces. This assists them in addressing the challenges posed by Canada's aging population. Obtaining an LMIA-supported job offer letter in a high-demand occupation is difficult. This can be successfully achieved with the support and guidance of a trustworthy immigration consultant.

Ensuring the Authenticity of Express Entry Job Offer Letter

In cases of closed or employer-specific Canada work permits, the LMIA-supported job offer letter is necessary.

In the case of Express Entry candidates, they must have a valid online profile to be in the pool. The Express Entry job offer letter ensures that applicants who fall short of a certain number of CRS points can achieve a minimum CRS score and receive ITAs in the next round of draws.

Applicants must mention the LMIA number (if they receive it from a Canadian employer) in the Express Entry profile to cross-check the authenticity of the Express Entry job offer letter. If the IRCC accepts the application and an ITA is issued thereafter, applicants must submit original, relevant documents to support their visa applications. The Express Entry job offer letter is authentic if these steps are followed systematically.

Seek Guidance From Signature Visas to Successfully Secure an Express Entry Job Offer Letter

One of the most notable and trustworthy immigration consultants in India, Signature Visas, facilitates holistic and apt guidance, like a job offer letter for Express Entry, to immigration aspirants wishing to secure better work opportunities in Canada. The consultant also facilitates end-to-end services as well as counseling from professionals working in Canada to help candidates make informed decisions to carve out a bright career as a professional chef and cook. Call us at +91-9811648116.

Now get the same expert advice and guidance for your Canada Permanent Residency application and save 90% on fees.

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Sample LOE format

• Thread starter hopeismymiddlename
• Start date Jul 13, 2018

hopeismymiddlename

I know many were asking for a sample format for the LOE so I thought I should upload mine. Here is a format of LOE that we attached with our application. We wanted to address POF points so the letter is geared to address that. It might not be much helpful but I thought this could give you an idea/start. Thanks and best wishes. ----------------------------------------------------------------------------------------------------------------------------------------------- Date: 00/00/0000 To, The Immigration Officer, IRCC, Government of Canada, Canada. Subject: Letter of explanation for Express Entry-FSW application (Application no.) Dear Officer, I want to thank you for the invitation to apply for the Permanent Residency received 1th May 2018 under the Express Entry-FSW stream. I have uploaded all the required documents on the CIC web portal. A detailed list of all the attached documents can be found in the Appendix I . For our settlement in Canada, I will be bringing in $00000 CAD in settlement funds to support me and my accompanying spouse. I usually transfer my savings to my wife who then transfers our monthly savings from her bank account [bank name] into her savings account (bank name, account number: 00000000 ). My spouse(name of spouse) is currently the sole account holder of the [Bank name] account. The ‘Proof of Means of Financial Support’ section in application includes all our bank details along with following documents: · The last 6 months’ statements of her bank name Savings account, · Bank account verification letter and, · Screen shot of the account home page with full account number displayed. · Letter signed by my wife stating no objection from her to use the funds from her account for our settlement in Canada. Additionally, I have provided a detailed explanation ( Table 1 ) and additional supporting documents ( Appendix II ) for all deposits in our salary accounts > USD $000.00 from last 6 months. This excludes our payroll deposits and the transactions that happened between me and my accompanying spouse. Recently, I closed two of my credit card accounts and have attached the account closing letters below ( Appendix II ). Me and my wife solemnly declare that we have not borrowed any money for our settlement in Canada and all the deposits in our accounts come from our payroll/savings. Sincerely, [Primary Applicant] [accompanying spouse] +1-000-000-0000 +1-000-000-0000 [email protected] [email protected] ---------------------------------------------------------------------------------------------------------------------------------------------- --------------The forum would not let me post a pic so I have mentioned all the columns from our table. We thought table format was much easier to read than paragraphs. Columns as below:-------------------- Table 1: Summary of deposits > $000 in our salary accounts ​ (Bank Name) (Account holder's name) (Account number) (Transaction date (dd/mm)) (Page No.from Proof of Financial Means document) (Description as on Statement) (Transaction Amount (USD)) : USD$000.00 (Source of Funds): [explain in short] (Additional Supporting Documents (Appendix II)): Bulleted list of supporting documents you want to attach (Additional information about the transaction): [Explain in detail] -------------------------The following list will be different for everyone. This is just a sample ------------------------ APPENDIX I: DOCUMENTS ATTACHED WITH MAIN APPLICATION ​ Primary Applicant – [Applicants name] A) Passport/Travel Documents 1) Passport​ 2) Valid Visa from old passport​ B) Marriage License/Certificate 1) Marriage Certificate​ C) Police Certificate: USA 1) FBI PCC from USA​ D) Police Certificate: India 1) Police Clearance Certificate from Indian Embassy at [city name], USA​ 2) Police clearance certificate stamp from the passport​ E) Proof of Medical Exam 1) E-Medical Receipt (Form)​ F) Education (Diplomas/Records) 1) IELTS Report​ 2) WES Report​ 3) Degree Certificate – MS [Degree]​ 4) Official Transcripts – MS [Degree]​ 5) Degree Certificate – B.E. [Degree]​ 6) Official Transcripts – B.E. [Degree]​ G) Employment Records 1) Official Employment letter from Employer​ 2) Last 6 months paystubs​ H) Proof of Means of financial Support 1) No objection Certificate from [spouse name] for the use of Funds from her account​ [applicant name] Bank Details 2) [Bank name] – Account Summary Letter​ 3) [Bank name]- Last 6 months bank statements.​ 4) [Bank name]- Screen shot of Account Home page​ 5) [Bank name] - Account Summary Letter​ 6) [Bank name] - Last 6 months bank statements.​ [spouse name] Bank Details 7) [Bank name]- Account Summary Letter​ 8) [Bank name]- Account Summary Letter​ 9) [Bank name]- Last 6 months bank statements.​ 10) [Bank name]– Account Summary Letter​ 11) [Bank name]- Last 6 months bank statements.​ I) Digital Photo 1) Digital Photo for [applicant name]​ Supporting Documents – [Accompanying spouse name](Accompanying spouse) A) Police Certificate USA 1) FBI PCC from USA​ B) Police Certificate: INDIA 1) Police Clearance Certificate from Indian Embassy at [city name], USA​ 2) Police clearance certificate stamp from the passport​ C) Passport/Travel Documents 1) Passport​ 2) Valid Visa from old passport​ D) Proof of Medical Exam 1) E-Medical Receipt (Form)​ E) Education (diplomas/degrees) 1) IELTS Report​ 2) WES Report​ 3) Degree Certificate – MS [Degree] 4) Official Transcripts – MS [Degree] 5) Degree Certificate – B.E. [Degree] 6) Official Transcripts – B.E. [Degree]​ F) Employment Records 1) Official Employment letter from Employer​ 2) Last 6 months paystubs​ G) Digital Photo 1) Digital Photo for [spouse name]​ ------------In Appendix II we attached the documents that we had mentioned in the table and other documents we felt will strengthen our case------------- APPENDIX II: ADDITIONAL SUPPORTING DOCUMENTS (Attached below) ​ A) [Document 1] B) [Document 2] C) [Document 3] D) [Document 4]  

All that? I just sent a word document with a few bullet points explaining some issues like my last name difference, exchange rate and distance learning. Not even one page.  

kayshapvivekk

Star member.

Hi, I am writing a LOE for my address history, in the last 10 years I have mostly lived in Mumbai, Delhi and Bangalore for work and studies. But on passport and all other documents (PCC) I have maintained my permanent address (Assam) Firstly, do I have to write a LOE explaining that I have lived across Mumbai, Delhi, Bangalore for work and education, however my current and only permanent address is the one that is mentioned on the passport (Assam) And if it is advisable to submit one, please let me know if the below content is OK Dear Sir/ Madam, This is with respect to my Express Entry-FSW application no. xxxxx Kindly note my current and permanent address is as per my passport and same is consistent across all my documents including the PCC, POF, ETC. In the last 10 years I have temporarily lived in other cities within India for education and employment excluding the gap years (as mentioned in my employment and education history) while I was unemployed. I have mentioned the same in my address history. However this is to clarify that my permanent address has remained the same as mentioned on my passport through out these years and consistent across all other documents. Thanks  

Champion Member

kayshapvivekk said: Hi, I am writing a LOE for my address history, in the last 10 years I have mostly lived in Mumbai, Delhi and Bangalore for work and studies. But on passport and all other documents (PCC) I have maintained my permanent address (Assam) Firstly, do I have to write a LOE explaining that I have lived across Mumbai, Delhi, Bangalore for work and education, however my current and only permanent address is the one that is mentioned on the passport (Assam) And if it is advisable to submit one, please let me know if the below content is OK Dear Sir/ Madam, This is with respect to my Express Entry-FSW application no. xxxxx Kindly note my current and permanent address is as per my passport and same is consistent across all my documents including the PCC, POF, ETC. In the last 10 years I have temporarily lived in other cities within India for education and employment excluding the gap years (as mentioned in my employment and education history) while I was unemployed. I have mentioned the same in my address history. However this is to clarify that my permanent address has remained the same as mentioned on my passport through out these years and consistent across all other documents. Thanks Click to expand...

hope2018 said: Why you need to write in LoE when they have provided you form for address history in pr application. Just fill that. Unnecessary explanations not needed Click to expand...

Also I have no address proofs for those cities where I have lived temporarily  

kayshapvivekk said: Thanks for the revert, the thing is I haven't lived in my permanent address (at all) in the last 10 years except a gap year. 5 Years education in Delhi and Bangalore. And 5 Years employment in Mumbai. My concern is; will this create any issue (or any back and forth) because across all my documents including the PCC i have mentioned my permanent address. PS: What exactly is the purpose of address history, my PCC had no mention of the cities within India I have lived in. Click to expand...

kayshapvivekk said: Also I have no address proofs for those cities where I have lived temporarily Click to expand...

hope2018 said: There is no requirement from IRCC to upload address proofs. Click to expand...

• I have a FD which is borderline 6 months old (created on 22nd Feb 2018) and I am planning to submit my ITA application by Sep 1st Week 2018
• I got a bank letter on bank letterhead as below; is this OK? The bank letter does not mention my FD number, however it does mention my savings account number, should this be OK? I had the savings account since 2013 and the letter did not mention the FD opening date.
• I will also include a color scanned copy of the FD
• Should I include six months FD statement?
• Should I include savings bank account statement for six months?
• I am also planning to attach my salary slips for six months as supporting documents, is it fine
• I received the bank letter in below format with the below details, is this OK?

also is it mandatory to mention the average balance for the last six months in the bank letter, or the closing balance is fine? Do you think I should request the bank manager to issue another letter with the additional info?  

yellowhornet

Good to know. Thanks for sharing OP.  

kayshapvivekk said: @hope2018 This is off this topic, but can you please help with the below query?? I have a FD which is borderline 6 months old (created on 22nd Feb 2018) and I am planning to submit my ITA application by Sep 1st Week 2018 I got a bank letter on bank letterhead as below; is this OK? The bank letter does not mention my FD number, however it does mention my savings account number, should this be OK? I had the savings account since 2013 and the letter did not mention the FD opening date. I will also include a color scanned copy of the FD Should I include six months FD statement? Should I include savings bank account statement for six months? I am also planning to attach my salary slips for six months as supporting documents, is it fine I received the bank letter in below format with the below details, is this OK? TO WHOM SO EVER IT MAY CONCERN This letter is to certify that Mr. XXX, resident of XXXXX and holder of Indian passport XXXXXX has been maintaining saving bank account number XXXXX with State Bank Of India, Branch DIBRUGARH BAZAR, since____ 2013 and he holds fixed deposits AND saving funds with the bank of approximately XXXX which is equivalent to Canadian Dollars XXXX in our account books at the close of business today on______ 2018. It is also to certify that these funds are fully free of any liens, debts and/or encumbrances and are maintained and available for immediate transfer as of________2018. This certificate is issued at the request of customer. Bank manager sign & seal Please let me know if the above documents will suffice Thanks in advance; Click to expand...

hope2018 said: It looks good if you can just get FD number added as well as six months average balance on the bank letter. It will avoid the need for you to attach statements and FD receipt. Salary stubs as supporting is fine. Even bank statements provide transparency so nothing wrong in it but both of these are not mandatory. It's good to have. Click to expand...

Hi. Does the LOE have to be notarized. Or it can just be written on a normal piece of paper and uploaded  

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Letter of Employment Requirements for Express Entry Applications

Cassandra specializes in Canadian immigration cases pertaining to Procedural Fairness Letters (PFL), Study Permits, PR Card Renewal on Humanitarian and Compassionate Grounds, Criminal Rehabilitation, Temporary Resident Permits, Canadian citizenship, Family Sponsorship, and Visitor Visas. She has advocated for her clients with an impressive success rate, including for applications with prior refusals.

A Letter of Employment to prove your work experience is a required document for all 3 streams for permanent residence in Canada under Express Entry, including:

• Canadian Experience Class
• Federal Skilled Trades

There are many applications that require an applicant to provide a letter of employment – from economic and family class, to work permits, study permits, visitor visa applications and beyond. However, keep in mind that the requirements for letters of employment are not the same for every type of immigration application.

Because each immigration pathway has its own requirements for letters of employment, it is important the applicant always checks the application guide/checklist for the requirements of the letter of employment they need.

Letter of Employment for Express Entry

The letter of employment requirements for Express Entry are very specific. It is extremely important that an applicant obtains a proper letter of employment to avoid an application being refused because the officer does not believe the applicant had the required employment experience for their immigration program.

When submitting a letter of employment for any type of PR application through Express Entry, it is imperative all letters include the following information:

• Applicant name
• Applicant occupation/job title
• Applicant’s Duration of employment
• Total weekly hours the applicant worked
• The pay [any format is acceptable for hourly/monthly/annual/bonuses/commission] and (if applicable) additional benefits
• A minimum of 5-8 of the primary job duties the applicant performed in this role

The letter must also be on company letterhead with complete contact details and must be signed by the employer, stating their designation/position.

Below is a template demonstrating how a letter of employment should look and read:

Letter of Employment Unavailable or Incomplete

In most cases, IRCC is adamant on their requirements for a letter of employment. Sometimes, companies are unwilling or unable to provide employees with a letter of employment to IRCC standards. If an applicant is unable to obtain a letter of employment to IRCC standards, then the applicant is required to prove to IRCC two things.

The applicant has done everything they can to obtain a proper letter of employment.

To prove this, the applicant should first send an email to their employer asking for a letter of employment including all of the IRCC’s required information listed above. If the employer sends a letter of employment missing information needed, the applicant then sends a return email in the same email thread letting the employer know the letter of employment they have provided is not to IRCC standard. It is important to outline to the employer what information is missing. The goal is for the employer to state that it is not possible or against their policy to provide the needed information in the letter.

Even when the company states they cannot provide the letter, it is best for the applicant to continue to press the issue to the company that the letter needs all of the above details. If the employer continues to state they cannot provide the letter. The applicant will then use all of this correspondence in their application to prove to IRCC it was not possible to obtain the letter of employment to IRCC standard.

Provide sufficient supplementary evidence to prove whatever information is missing from the letter of employment.

To prove the same information which was not provided in the letter of employment, the applicant needs to first determine what mandatory information is missing and then provide other documentation of this information. Documents that can be used to help prove employment history include:

• Pay stubs/ payslips
• Signed employment contract
• T4 (Canadian)
• Notice of Assessments (Canadian)
• Other tax records (foreign)
• Job posting from the time you were hired
• Information listed on the company website

If using alternative documentation to supplement missing information on a letter of employment, it is best to use as many supplementary pieces of evidence as possible. The applicant should highlight on the documents where the officer can see the missing information, making it as clear as possible for IRCC.

It is also important the applicant understand the decision to accept the letter or employment with missing information with added supplementary documents is ultimately up to the discretion of the officer reviewing their application. The officer holds the ability to accept or deny any application that includes a letter with missing mandatory information.

If IRCC is not satisfied that your documentation proves that you meet the work experience requirement for the PR stream you have been invited to apply under, the application will be refused.

Contact us if you have questions about your Express Entry application.

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A guide to the Canadian language benchmark system and language tests used in Express Entry applications to Canada – IELTS, CELPIP, TEF, TCF

Bridging Open Work Permits (BOWP) are for individuals who currently have a valid Canadian work permit, which expires within 4 months and have applied for Permanent Residence under the Economic Class such as through Express Entry.

The most common Express Entry Profile Mistakes

Express Entry Proof of Work Experience: A Pragmatic Guide

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Home » Express Entry » Employment documents for Express Entry: offer, letter, records

Employment documents for Express Entry: offer, letter, records

Nathalie is a Belgian citizen who is immigrating to Canada under the Express Entry system. She recently received an Invitation to Apply ( ITA ) and started collecting and submitting her documents. However, the Express Entry requirements are confusing. The document checklist shows three spots, one for the Offer of Employment, the other for the Employment Records, and the last for the Letter of Employment. Therefore, Nathalie wonders what these Express Entry employment documents are.

Table of contents

What is express entry, what are typical employment documents, employment records, letter of employment, offer of employment, best practices: employment documents for express entry, let us help.

Before explaining employment documents, let’s briefly introduce the Express Entry system. The government of Canada introduced this system in 2015. Of course, the main reasons were to manage the backlogs, allow an online application system, and process applications quickly. However, the Express Entry system only covers three economic immigration options .

• Federal Skilled Worker Class ( FSWC , FSW, or FSWP)
• Canadian Experience Class ( CEC )
• Federal Skilled Worker Class ( FSTC , FST, or FSTP)

If you are unfamiliar with the requirements and process of Express Entry, please read the following articles.

• The minimum requirements for Express Entry
• Express Entry Points and CRS Calculator
• The Express Entry process

The employment documents vary significantly depending on your workplace and employer’s culture. However, the following documents could directly or indirectly refer to your employment. Therefore, if you intend to immigrate to Canada , retaining as many of them as possible is in your best interest.

• Offer of employment : You could receive an offer from the employer before commencing your work. Sometimes, signing that offer turns it into an employment contract. However, sometimes you need to sign a separate contract upon accepting the offer.
• Employment contract : This document is the contract you sign with your employer. Nonetheless, it could be nothing but the signed offer of employment.
• Work or employment reference letter : Such letters describe your past or current role at your place of employment. You usually receive such letters when seeking financing from a financial institution, applying for a new job, immigrating to another country, etc.
• Business card : A business card reflects your position and contact information. Moreover, it demonstrates the logo and website of your employer.
• List of employees on the company’s website : Some companies post their staff list online. However, they usually only post the current staff.
• Paystubs : Earning statements or paystubs could indicate the continuation of employment and the fact that the role is paid.
• Reference letters from others : Sometimes, you could verify your employment by receiving reference letters from colleagues or third parties. Of course, by third parties, I refer to the business’s customers, suppliers, distributors, external legal or accounting team, etc.

This list is neither inclusive nor exclusive. Use it as a guideline. Also, the official definitions for Express Entry employment documents could vary slightly. Please see the rest of this article for more information.

As the name represents, employment records refer to employment documents showing your past and present jobs. The following image shows IRCC expectations regarding employment records for Express Entry.

The image is self-explanatory. However, since some of you may not be able to read it on a cell phone or similar devices, here is a replica of it.

You must provide proof of work experience for your current job and for each past position you listed. Proof must include a reference letter from your employer and pay stubs, if you have them. The reference letter must: • be an official document printed on company letterhead • include your name, the company’s contact information (address, telephone number and e-mail address), the signature of your immediate • show all positions held while employed at the company • include these details: job title, duties/responsibilities, job status (if current job), the dates you worked for the company, the number of work hours per week and your annual salary plus benefits. You must scan all documents for this period of employment and save them as one file. (You must create a separate file for each period of employment.)

Remember, company letterhead is crucial for the following reasons:

• It reflects the company’s contact information (website, address, phone, etc.)
• IRCC considers it an official document

Probably the most confusing document is the letter of employment. You usually see this requirement if you have a job offer in Canada or if you are currently working in Canada. The following image explains the employment letter.

If you do not see a request for a letter of employment, do not panic. As I mentioned, this spot appears for only a specific group of applicants. Here is the text version of the image.

An employment letter is an official document printed on company letterhead stating that you will be employed in Canada by that company for a specified period of time. The employment letter must include your name, the details of your employment in Canada, and the company’s contact information. It may also include: • details such as your tenure with the company • your title, position and duties • approved vacation periods (if travelling to Canada for holidays), or information about whether the company will cover all your travel expenses (if travelling on business for this company), etc

An offer of employment is a formal document that allows you to receive an extra CRS score. In most cases, an official job offer must have the support of an LMIA letter . I have another article that explains Express Entry job offers in detail. However, here I only focus on the document you must submit with your application.

Here is the text version of the IRCC guideline on the offer of employment.

You must provide a job offer letter from the employer who wants to hire you. It must be printed on company letterhead, and state that you will be employed permanently in Canada by that company. The letter must specify whether the job is: • for continuous, paid, full-time work (at least 30 hours a week), • for work that is permanent and not seasonal, • TEER0, 1, 2 or 3 of the 2021 National Occupational Classification ( NOC ) (Note? in most cases, the job offer must be for a permanent job. For some types of jobs, it has to be for at least one year.) The job offer letter must include contact information for the company (address, telephone number and email address).

IRCC usually processes Express Entry applications hastily. The officers allegedly review the applications as if looking for the slightest flaw to refuse them. Of course, they may do so to reduce the processing time. Therefore, consider the following matters regarding the employment documents to protect your application.

• Study the documents multiple times and compare them together to avoid contradictory information. Remember, contradictions in documents could result in misrepresentation allegations. Unfortunately, the outcome is not only the refusal of the application but a five-year ban from Canada.
• Do not submit forged, altered, or fake documents .
• Use the company letterhead and other official documentation as much as possible.
• Include additional non-contradictory documents to corroborate the original ones. For example, include your business card or a website printout showing you as an employee. Add these to the end of relevant mandatory documents.
• Translate those employment documents that are not in the English or French languages. Use the services of a certified translator. Double-check translations for potential errors.
• Include the original language documents, the official translation, and the translator’s affidavit.

Since Express Entry covers economic immigration, work experience and employability in Canada are significant. Consequently, ensure to pay special attention to the employment documents.

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Letter Templates & Example

Employment Letter Sample for Express Entry: Tips and Examples

Are you applying for express entry to Canada and in need of an employment letter sample? Look no further! We have gathered various templates for your convenience and you can edit them as needed to fit your specific circumstances. An employment letter is a necessary document required by Immigration, Refugees and Citizenship Canada (IRCC) to verify your work experience and to prove that you meet the criteria for the Federal Skilled Worker Program (FSWP). With our samples, you can be sure to present a professional and comprehensive employment letter that will help set you apart from the competition. So why wait? Let’s get started and make your express entry application stand out!

The Best Structure for an Employment Letter Sample for Express Entry

Are you preparing your application for Express Entry, and wondering how to structure your employment letter? This document is a crucial component of your application, as it helps to demonstrate your work experience and skills to potential employers and immigration officials. Here’s a breakdown of the best structure for an employment letter sample for Express Entry.

First, start with a brief introduction of who you are and what your current employment status is. Include your job title, employer name, and how long you’ve been working there. This information will provide context for the rest of the letter and help immigration officials understand your work history.

Next, provide a description of your job responsibilities and daily tasks. This section should demonstrate your experience and skills in your particular field. Be as specific as possible, including any special projects or accomplishments you’ve achieved in your role.

After describing your job responsibilities, provide information on your salary and benefits. This section helps show that you are being compensated fairly for your work and that your employer values your contributions to the company. You can include information such as your hourly rate, bonuses, or any health benefits or retirement plans you receive.

Finally, end the letter with a summary of your overall work experience and how it has prepared you for your desired job in Canada. This section should tie together the information you’ve provided in the earlier sections of the letter and highlight why you would be a valuable asset to a Canadian employer.

In summary, the best structure for an employment letter sample for Express Entry should include an introduction, description of job responsibilities, salary and benefits information, and a summary of your work experience. Be sure to include as much detail as possible and use specific examples to showcase your skills and experience. Good luck with your application!

Employment letter sample for Express Entry

Employment letter for express entry – skilled worker.

Dear Sir/Madam,

I am writing this letter to vouch for the excellent work done by (employee name) during his exposure at our organization. He was employed as a (employee designation) from (date of joining) to (date of resignation), and I have had the pleasure of supervising him personally during his tenure with us.

At our organization, he was responsible for (list of key responsibilities) and he exceeded the expectations we had from him. His ability to work with limited supervision, attention to detail, and problem-solving skills set him apart from the rest of our employees. His exceptional communication and teamwork skills helped him to work seamlessly with his team members and other department heads to deliver projects in a timely and collaborative manner.

Based on his exceptional performance and work ethics at our organization, I highly recommend him for the Express Entry skilled worker program. I am confident that he would be an asset to his future employer and to Canada.

Thank you for your time and consideration.

Best regards,

Signatory’s Name

Employment Letter for Express Entry – Canadian Experience Class

I am writing to provide this employment letter for (employee name) to support their application for the Canadian Experience Class under the Express Entry program. I had the privilege of working closely with him during his tenure from (date of joining) to (date of resignation) and he quickly become an indispensable member of our team.

As an (employee designation), his key responsibilities included (list of responsibilities). He quickly proved to be a valuable addition to our team, possessing a strong work ethic, an eagerness to learn, and a positive attitude. He was always punctual with his deadlines and demonstrated an exceptional ability to work under pressure and handle multiple tasks effectively.

More importantly, (employee name) has strong communication skills, polished interpersonal abilities, and a professional attitude towards his colleagues and clients. This allowed him to work seamlessly with his team members as well as manage clients’ expectations and build lasting relationships. His strong attention to detail and proactive approach to problem-solving aided in his effective management of challenging situations and add value to his role.

I have no hesitation in recommending (employee name) for the Canadian Experience Class under the Express Entry program. I am confident that he will be a valuable asset to any Canadian organization providing him with the opportunity to work.

Thank you for your time.

Employment Letter for Express Entry – Provincial Nominee Program

I am writing to express my support for (employee name) as he applies for the Provincial Nominee Program through the Express Entry system. I hereby confirm that (employee name) was employed by our organization as a (employee designation) from (date of joining) to (date of resignation).

(Employee’s name) was an outstanding employee and was an integral part of our team during his tenure. He was responsible for (list of key responsibilities) and successfully met our expectations, consistently delivering high-quality work. His exceptional work ethic, ability to work independently as well as part of a team, and solid communication skills made him an asset to our organization.

Furthermore, (employee name) consistently demonstrated a willingness to develop his skills and take on new challenges, illustrating his commitment to personal and professional growth. His optimistic and collaborative approach towards others allowed him to establish good relationships with his colleagues, clients, and superiors alike. He was always respectful of his teammates, consistently recognizing and seeking ways to offer support to those around him.

In conclusion, I highly recommend (employee name) for the Provincial Nominee Program under the Express Entry pathway. I truly believe that he will add value to any organization that gives him an opportunity to work with them.

Employment Letter for Express Entry – Managerial / Executive

I am pleased to recommend (employee name) for the Express Entry pathway under the Managerial or Executive category. During his tenure at our organization as (employee designation) from (date of joining) to (date of resignation), he was a crucial member of our team who effortlessly demonstrated his leadership abilities and decision-making skills to support our business’ growth.

His key responsibilities centered around (list of responsibilities), where he demonstrated notable improvement in our organizational productivity, team collaboration, and overall profitability. He played an essential role in managing his team effectively, setting goals, and ensuring they were realized on time. Beyond his leadership abilities, his technical skills were excellent, and he demonstrated a high level of creativity and critical thinking to come up with effective solutions when challenges arose.

(Employee name) has consistently demonstrated exceptional communication skills, professionalism, and work ethics, which benefited our organization and provided the necessary leadership needed to guide team members. His approach to work combines quick-thinking, practicality, and the ability to prioritize tasks which allowed him to utilize available resources efficiently and achieve creative solutions to the most complex problems.

Without reservation, I strongly recommend him for the Express Entry Managerial or Executive pathway. We are confident that he will act as a valuable asset to any organization that decides to bring him on board.

Thank you for your time and consideration

Employment Letter for Express Entry – Self-Employed

I am delighted to verify (employee name)’s experience to support his application under the Express Entry Self-Employed scheme. I worked closely with (employee name) from (date of joining) to (date of resignation) and witnessed how exceptionally talented he is in his area of work.

(Employee name) was primarily involved in (list of services), he has consistently demonstrated a high level of proficiency and dedication to his work. He has a great attention to detail, an excellent grasp of the subject matter, and has always provided prompt services while adhering to work schedules.

He is particularly remarkable for his innovative approach to work, creativity, and holds an excellent reputation in his field for producing innovative and high-quality services. In addition, he also possesses excellent communication skills that clients have benefited from, which has further cultivated and maintained positive relationships with clients.

Based on (employee name)’s exceptional skills and experience, I highly recommend him for the Express Entry Self-Employed pathway. I am confident that he will continue to make a strong contribution to the Canadian economy through his services if given the opportunity.

Thank you very much for your time.

Employment Letter for Express Entry – Medical Professional

This letter is to confirm that (employee name) was employed at (Organization) as a (employee designation) from (date of joining) to (date of resignation). I am submitting this letter in support of his application to the Express Entry program under the Medical Professional pathway. (Employee name) was an outstanding employee who provided excellent medical services to our patients and demonstrated a high level of dedication to his profession.

During his tenure, (employee name) was responsible for (list of responsibilities). He excelled in his role by demonstrating a kind and compassionate approach, relevant knowledge and expertise, and the ability to work in a highly stressful environment. He regularly went above and beyond by providing personalized and comprehensive services to patients, ensuring the highest levels of care at all times.

(Employee name) had the unique ability to cultivate trust, confidence, and empathy easily when dealing with patients who were either going through a difficult time or needed external motivation. He demonstrated exceptional communication skills, which helped make his patients feel seen, heard, and understood. During his tenure with our organization, (employee name) made significant and commendable contributions to our organization’s healthcare services, which were greatly appreciated.

In conclusion, I highly recommend (employee name) for the Express Entry Medical Professional pathway. I am confident that his clinical talent, professionalism, and expertise will undoubtedly make a valuable contribution to strengthening Canada’s medical sector.

Thank you very much for your attention and consideration

Employment Letter for Express Entry – Tradesperson

This letter is to provide my unequivocal support for (employee name)’s application to the Express Entry as a Tradesperson. (Employee name) worked with us as a (employee designation) from (date of joining) until (date of resignation). During his time with us, we were always highly impressed by his strong work ethic and technical skills in the field.

(Employee name) was involved in (list of responsibilities), which required an incredible level of precision and expertise in the field. He demonstrated excellent technical skills and always satisfied our organization’s needs with his impeccable work. His outstanding abilities to follow instructions and his exceptional problem-solving skills make him a valuable asset to any team, and he always completes tasks within the required timelines.

Moreover, (employee name) demonstrated a positive attitude, excellent interpersonal skills, and an enthusiastic approach towards work, which contributed to the overall success and positive morale of our team. His exceptional team participation skills and willingness to learn and share information for the betterment of the organization and clients were remarkable.

We are confident that (employee name) will continue to be an excellent employee and contribute significantly to the Canadian community if given the opportunity under the Tradesperson category of Express Entry. I strongly recommend him for this role without any reservation.

Tips for Writing an Express Entry Employment Letter

When applying for Express Entry to Canada, a well-written employment letter that meets the required standards is crucial. Here are some tips to help you create a strong employment letter:

• Provide a detailed and accurate job description that includes your duties and responsibilities, as well as the type of company you work for. This information will help immigration officials determine your eligibility and assess the relevance of your work experience.
• Include your job title, start date, and your current salary or salary range. This information will help officials assess the level of your occupation and whether it meets the minimum requirements for Express Entry.
• Use professional language and tone to convey your achievements and contributions to the company. Make sure to highlight any specific accomplishments that showcase your skills and abilities. This will help immigration officials assess the quality and level of your work experience.
• Provide contact details for your employer, including their name, title, and contact information. This will enable officials to verify the information in your employment letter and authenticate your work experience.
• Ensure that the letter is signed and dated by your employer or a designated company representative. This will further authenticate the information presented in the employment letter and show that it is a legitimate document.

Another important aspect of your employment letter is the format and presentation. Here are some tips to make sure your letter is visually appealing and easy to read:

• Use a professional letterhead that includes your company logo and contact information. This will give your letter an official look and feel that is more likely to be taken seriously by immigration officials.
• Organize your letter with clear headings, subheadings, and bullet points. This will make it easier to read and ensure that key information is highlighted and not lost in lengthy paragraphs.
• Use a font and font size that is easy to read. Arial or Times New Roman in 12-point size is recommended.
• Check for spelling and grammatical errors. This will ensure that your letter comes across as professional and error-free, which will reflect positively on your application.

Finally, make sure that your employment letter accurately reflects your work experience and skills. This will help officials assess your eligibility and speed up the application process. With these tips in mind, you can create a powerful employment letter that showcases your talents and secures your place in Canada’s Express Entry program.

Employment Letter Sample for Express Entry What is an employment letter for Express Entry?

An employment letter for Express Entry is a document that confirms your current job position, job duties and responsibilities, salary, and dates of employment. The letter should be printed on company letterhead and signed by a company representative.

Why do I need an employment letter for Express Entry?

An employment letter for Express Entry is required by Immigration, Refugees and Citizenship Canada (IRCC) as proof of your work experience and to demonstrate that you meet the eligibility criteria for the Federal Skilled Worker Program of the Express Entry system.

What information should be included in an employment letter for Express Entry?

An employment letter for Express Entry should include your job title, dates of employment, job duties and responsibilities, hours worked per week, salary, and a brief description of your company and its main activities.

Who should provide the employment letter for Express Entry?

Your current or former employer should provide the employment letter for Express Entry. If you cannot obtain a letter from your current employer, you may ask a former employer to provide a letter that confirms your work experience. The letter should be written in English or French.

What if my employment letter does not meet the requirements for Express Entry?

If your employment letter does not meet the requirements for Express Entry, IRCC may request additional information or documentation. You may also be asked to provide a letter of explanation to clarify any discrepancies or gaps in your work history.

How should I submit my employment letter for Express Entry?

You can submit your employment letter for Express Entry electronically through your online Express Entry profile. If you are invited to apply for permanent residence, you will be required to upload a copy of your employment letter and other supporting documents with your application.

What if I do not have an employment letter for Express Entry?

If you do not have an employment letter for Express Entry, you may provide other forms of documentation to prove your work experience, such as tax returns, pay stubs, or employment contracts. However, an employment letter is the preferred form of documentation and may increase your chances of being eligible for Express Entry.

Hope This Employment Letter Sample Helps You Secure Your Express Entry

Thanks for reading till here! I hope this article gave you an insight into what a well-drafted employment letter should look like. Make sure you follow the guidelines mentioned in the article to create a winning letter. For more tips and tricks to ace the express entry process, visit our website regularly. All the best!

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Express Entry – How to draft an employer reference letter that works!

What every immigration officer expects to see when they look at yours..

F or those lucky enough to obtain an Invitation to Apply (ITA) under the new Express Entry regime, collecting those dreaded employer reference letters can be a royal pain. However, not every reference letter is accepted. So I’m going to explain exactly what you need to include in yours to ensure you get credit for your foreign work experience.

As a farm boy, I can remember my dad sending me and my brothers the 23 mile drive to White’s Hardware store in Carmangay, Alberta  ( that’s my dad’s wagon at the entrance to town ), to pick up much needed farm supplies. There were times when we got to the store only to realize that we didn’t bring the money with us.

It would have been a long drive back home to face my dad to explain why we didn’t do as he asked. So we did what any local farm boy would do – we asked Mr. White if we could take the supplies and pay him the next time we were in town….essentially put it on our “tab”.

Fortunately for us, Mr. White knew our family well and trusted us to honour our word. We were able to return back to dad with only mild chastisement for having inconvenienced Mr. White.

However, the old adage: “ Your word is your bond “, no longer exists in the world today. And it most definitely does not exist within the world of Express Entry.

It is essential to prove your skilled work experience

One of the most important components of an Express Entry application is skilled work experience . If you are not fully credited with this experience, it could make the difference between your Express Entry application being accepted or rejected.

In an ideal world, CIC would act as old Mr. White and trust in the integrity of people. After all, each time you electronically submit an immigration application, you are asked to “ certify that any information provided by you is true, accurate, and complete .”

That should be good enough, right? Unfortunately, no.

One of the most common reasons an Express Entry application is rejected at the permanent resident (PR) stage is due to deficient reference letters .

[Tweet “Express Entry applications are often rejected because of deficient reference letters .”]

The critical information that must be included within a reference letter

When Express Entry was first released, CIC did away with all of the old document checklists for the PR programs. When this happened, we were not exactly sure how reference letters were to be worded. Given the sometimes harsh consequences of failing to get them right, it left many of us immigration lawyers quite unsettled to say the least.

Fortunately, as time has passed, we now have a much better understanding of what CIC is looking for within those pesky reference letters.

CIC may still accept some reference letters that are not 100% perfect. However, in CIC’s world of “one touch” processing, who can really afford to take a chance?

I have set out below the essential components every reference letter must include to ensure you get awarded the full skilled work experience you are entitled.

“Tip: Ensure the reference letter is printed on company letterhead. Remember this needs to be an official document and anything less (such as an e-mail confirmation of employment) is just not going to cut it.”

• Your full name.  Ensure that the name on the reference letter matches with the name on your passport. Sometimes employers will refer to you by your common or nickname. Eliminate confusion wherever possible and go with the name in your passport
• full address (don’t forget postal/zip code, if applicable)
• telephone number
• e-mail address
• website address (my suggestion)
• stamped with the company’s official seal, if applicable (my suggestion)
• Signature of your immediate supervisor or personnel officer.  People come and go from a business, so if your immediate supervisor no longer works there, have someone sign the letter who knew you and is in a position of authority within the company.
• Business Card of the person signing the letter. Don’t forget to ensure this is included with the reference letter when you receive it. Obviously you will only need to upload a digital copy of it to the Express Entry portal. However, don’t make the mistake of thinking it is no longer required in our new virtual Express Entry world.
• job title + corresponding NOC (my suggestion);
• detailed list of duties/responsibilities (see further information below);
• job status (if current job);
• dates you worked for the company;
• number of hours per week;
• annual salary; and
• benefits, (if applicable).

Let’s be honest. There is no “perfect” reference letter.  However, if you can get every one of your prior employers to include all of the information above, you will significantly increase your chances of being awarded all of the skilled work experience points you deserve within Express Entry.

Stay tuned to future blogs, where I will address the process of determining your proper NOC for each position you are claiming under Express Entry.

Make sure to share your e-mail address with me so that you can be placed on my notification list when new information is released on my website.

Explore Additional Resources

• CIC’s instructions for Express Entry :  http://www.cic.gc.ca/english/immigrate/skilled/profile.asp
• NOC 2011 :   http://www5.hrsdc.gc.ca/NOC/English/NOC/2011/Welcome.aspx
• CRS Tables :  http://www.cic.gc.ca/english/express-entry/grid-crs.asp
• Program Criteria for each PR category (FST, FSW, CEC) :  http://www.cic.gc.ca/english/immigrate/skilled/apply-who-express.asp

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58 thoughts on “ Express Entry – How to draft an employer reference letter that works! ”

I al red y created my express entry profile and registrated in Job bank. However when I get email notifications about positions that match with my profile often times when I go to Job bank it says the position was closed by the employer, the same day I receive the email. Is this normal?

My application was refused .because the cic .officer is not satisfied with my document i was not able to upload an offer letter .the only document that i submitted was certificate of employment and cotract .i want to re apply soon .you think i can still get ITA .after i get refusal from my first application . Can you advise me .on this. Thanks

You can absolutely refile your express entry profile. However, I would highly recommend that you make sure the offer letter is uploaded with your application. As I have indicated in previous Podcasts, your application must be complete as the officers tend to refuse all applications that are deficient in any way.

Sir im going to re apply my permanent residence .i have police clearance here in canada taken last may 2015 do i need to renew it. Doesnt indicate when is the expiration .

Please refer to the CIC website for specific information: http://www.cic.gc.ca/english/information/security/police-cert/intro.asp

Who needs a police certificate?

In general, you and all the people in your family who are 18 or older need to get a police certificate. You must get one from each country or territory where you have lived for six or more months in a row since the age of 18. (For example, if you lived in a country for eight months but left on a two-week vacation, that counts as living there for eight months.)

For the country you currently live in, the police certificate must be issued no more than six months before you apply .

For countries where you have lived for six months or more, the police certificate must be issued after the last time you lived in that country .

As long as your police clearance was not issued more than 6 months ago, you may resubmit it. However, if it is older than 6 months, then I recommend you obtain a new one prior to filing.

I have nbi clearance in my country That has one year validity .do i need to get another one of that or the cic will still accept that. I also. Have police clearance here in canada which i acquired last may 12 but it doesnt indicate there when is the validity .if you say that it is good only for six month then it will good only up to october 12. Thank you sir

Hi. My concern is a little regarding the NOC code. I have worked in an organization on two positions in the same NOC. Should i get job and responsibilities mentioned separately for both or just one would suffice as the additional responsibilities are few. Thank you

I recommend that you include both within the same letter.

If my company doesn’t have a website then how do I prove that it exists? Would tax returns address this issue? Obviously, I will provide all the details on the company letterhead.

If self employed, yes, tax documentation, letters from accountants confirming the existence of the business as well as incorporation documentation etc. would all be possible options.

Hi there, I have worked with 7 companies having similar roles and responsibilities so is it fine if i have the roles and responsibilities common ( repeated ) in all the experience letters.

If you worked for seven different companies, you need to ensure that each letter is accurate. If they are all the same, IRCC may feel they are not genuine.

Dear Sir, I am working in one group.From 2011 till 2012 i was in one business unit of group.Then Company transfer me to another role in 2012 with different role and responsibility as per their requirement. Since 2012 till now I am in same role and responsoblity. For reference letter do i need to mention my earlier role and responsiblity and current one or only current will suffice the purpose.Please guide in this.

You will need to have a reference letter which includes all the experience for which you wish to obtain CRS points. If you do not include that experience, then you need not include it within the reference letter. However, depending upon how you answer the questions within the Express Entry portal, you need to make sure that you are including all information that has been requested with in eAPR document checklist. If you fail to do this, then IRCC may return the application for not being complete.

Hi sir: I have worked in a company as part time job about 7 years ago while I was still a full time student, and I included this experience in my application. But it’s been too long and I can’t get in touch with my previous employer, the only thing i can provide was T4. Since this is not my most important work experience, I am not sure if reference letter is also a mandatory document?

Good question. You need only include the job experience you wish to have assessed for CRS points under Express Entry. If you do not need it, then you do not need to include it. However, when you are asked about your personal history, you do need to disclose everything that you have been doing during the time period requested by IRCC.

I have agriculture (BSc), forestry (Master) degrees and lastly a diploma in Multimedia Design (Web design & development). But I am currently working as System Support Specialist & Team Lead (NOC: 2281 Computer network technicians) since November 2012. I completed a six months short course in computer hardware & networking before the job. Since I do not have any computer engineering degree, can I still apply for Express Entry under this NOC?

The Employment Requirements for 2281 state:

Completion of a college or other program in computer science, network administration, Web technology or a related field is usually required.

Certification or training provided by software vendors may be required by some employers.

Any time it states “usually” required, or “may be required”, this means it is NOT mandatory and as such you do not have to have these educational credentials or experience (if this is the case) in order to work in this occupation.

Thanks for your reply. Really appreciate.

Hello, many thanks fir this helpful post. However, I have some few questions. My current employer has refused to give a generic reference letter (TO WHOM IT MAY CONCERN), they are requesting for a specific address for the letter. Who can the reference letter be addressed to. Looking forward to a response

Having the address is pretty much useless. However, if you need something you can use: 219 Laurier Ave West, 7th Floor, Ottawa, Ontario, K1A 1L1

I am contacting my former employers and getting all the documentation needed for the EE application, even though I didn’t get an ITA yet. However, I didn’t sign any work contracts when I started working for them and I didn’t keep record of pay stubs. Would the job reference letters be enough for IRCC when going through my work experience?

Documenting work experience is a little tricky when you don’t have payroll records, I am going to try to include this in a new website focused exclusively on Express Entry. Subscribe to my mailing list and I will notify you when it goes live.

I used to work in an organization where I had a couple of designations through the course of my career. One of the designations was “Programmer Analyst”, which is given as an example title in NOC code 2174 ( http://www5.hrsdc.gc.ca/NOC/English/NOC/2011/QuickSearch.aspx?val65=2174 ).

However, my job description doesn’t match the description of 2174. It rather matches the description in 2171 ( http://www23.statcan.gc.ca/imdb/p3VD.pl?Function=getVDDetail&db=imdb&dis=2&adm=8&TVD=122372&CVD=122376&CPV=2171&CST=01012011&MLV=4&CLV=4&CHVD= ).

What job code should I apply for in this case, 2171 or 2174?

Many people are asking me questions about identifying the proper NOC and because of this, I am going to try to include this in a new website focused exclusively on Express Entry. Subscribe to my mailing list and I will notify you when it goes live.

Mark, In my case, I have worked for 4 different MNC organizations in last 10 years (as we need to produce employer letters for last 10 years only) and as per the CIC guidelines, to arrange reference letters of that type would be very tedious, since once you are out of an org, it’s difficult to get any further assistance/traction from there.

In India we usually get offer letter / appointment letter at starting and relieving letter at the time of separation and which does not include that much details as CIC expects!!

Not sure if there are any alternatives…

You need to do the best that you can and provide evidence of your efforts to obtain proper letters. Many people are asking me question about these issues and because of this, I am going to try to include this in a new website focused exclusively on Express Entry. Subscribe to my mailing list and I will notify you when it goes live.

I’ve a total of 14 yrs work experience. I can arrange for the letter with roles/responsibilities from my current company where I’ve been working in the last 7 years. I seemed to be having a challenge arranging for letters from prior experience since the managers whom I was reporting to are no longer with those companies. I only have the exit letters on company letter head with the start and end date for those previous experiences. How do you think I can address this issue of arranging work experience letters with roles/responsibilities for past experiences?

Many people are asking me a lot of questions regarding reference letters. I am going to try to address this in further detail in my new website devoted to Express Entry. Subscribe to my mailing list and you will be notified as soon as it goes live.

Hi, I have worked for 6 organization and received reference letter from all. But couple of employer didn’t mention “Annual Salary” in reference letter. Will it be fine or i need to provide letter of explanation on this?

Secondly, In my second organization, i got promoted as “Sr. Test Engineer” (Mention in promotion letter). Later this was updated in system as “Sr. Software Engineer” without providing any written letter to me. When i resigned, in relieving letter has desigination as “Sr. Software Engineer”. Do i need to provide explaination letter here as well?

Please help.

AS I have explained to others, I have had a lot of people ask specific questions about the EE process. I am going to be providing more resources on a new website geared specifically to this category of immigration. Subscribe to my mailing list and I can notify you as soon as it goes live.

After Invitation received for Permanent residence. What are the documents need to upload for “Letter of Employment” section. And is it necessary to attach Lmia with “Job Offer “section. And also is it necessary to attach Educational Credential Asssasement with a ” Education Documents ” Degree/Diploma section Thank you

I have had a lot of people ask specific questions about the EE process. I am going to be providing more resources on a new website geared specifically to this category of immigration. Subscribe to my mailing list and I can notify you as soon as it goes live.

Hi Sir, I see that there is a slot for Letter of Employment, Employment Record and Offer of Employment. I was confused about the difference between these letters as they sound similar. Please help!!

I agree that there is definitely confusion about this. The Letter of Employment box is really pointless. However, in order to make sure my applications are not refused for not uploading “something” into that section, I simply upload my employment reference letters as well as the Job Offer for good measure. The portal should have removed that section a long time ago.

Hi! I worked for the same company in two different periods of time, for the total of 12 months. I left that job and then came back to complete the hours for my application, and did it just on time for applying. My checklist requests two separate letters for my experience at the same company. Can I just submit one and explain why?

Also, I still qualify for Express Entry if I took a break from my NOC position, right?

Thank you!!

Hi Mark, My company just gave me the title and time period for my employment in the company and didn’t specified my job duties on my release job letter since our company was the third party consultant and due to privacy reasons for their client they cant disclose the job duties. My question is, can I submit the affidavit mentioning my job duties along with the NOC code (including my offer letter, paystub & account statements for salary) and also top of that can I include my peer affidavit too to confirm my role and responsibilities. Will CIC accept that? thanks Raj

What if the boss giving you the reference no longer works for that company? that is the case for my last 4 jobs, all would give me amazing references but none of them still work at those companies.

If your managers are no longer with the company, you can still include statutory declarations from each of them confirming your role while they were supervising you. Ultimately you have a responsibility to provide as much information as you possibly can to confirm your exact job duties. Listen to the podcast I did on this topic: http://www.canadianimmigrationpodcast.com/express-entry-employer-reference-letters/ there are other suggestions contained within this episode.

i have all the certificates where i worked accept one which i worked Saudi Arabia for 13 months i have lost it but from that company i have only one training certificate and i will not be able to get again because the hotel name and also the management has been change so it will make me trouble if i apply for express entry ?

I recommend that you listen to the podcast I recently did on this exact topic. Ultimately, you need to use your best efforts to try to obtain as much information as possible. IRCC is very ruthless these days. So check out my podcast: http://www.canadianimmigrationpodcast.com/express-entry-employer-reference-letters/

Please let me know if there is any alternative if the employer is not giving the reference letters. Will the job offer, experience letter will do?

I recommend that you checkout this mini podcast episode in which I discussed this exact topic: http://www.canadianimmigrationpodcast.com/express-entry-employer-reference-letters/

Should you require additional assistance, I would be happy to discussed the options through a formal paid consultation: http://www.ht-llp.com/contact/

Hi I am working as a post doc research fellow in chemical engineering in a university for the last one and a half years. Should I use NOC code 4122 or the qualification specific code 2134. My job duties match more with NOC 4122? Pls. help.

I would need to examine your job description carefully. Unfortunately because of the many specific requests I get every day, I am not able to offer “specific immigration advice” for free. I would be happy to help you through a paid consultation. You can make this request through my law firm website: http://www.ht-llp.com/contact/ . I wish you all the best.

As I told you regarding my certificate which I lost it and the hotel has taken over to another company and also the management in this cash what I can I do ? If I get from my previous manager with whom I work in that company but he is working for another company. Does it work because the letterhead will be from his recent company.if yesthen please suggest me what he has to mention in that letter other than job description,annual salary,position

Thank you Sanjib

If you have specific questions that are not answered in the general information I have provided, I recommend that you set up a paid consultation with me where we can discuss your situation in detail. You can access the consultation booking process on my firm website: http://www.ht-llp.com/contact/

I want to apply EE. I’m married but I’m not going with my wife, she will join me after one year. Is her police clearance and medical certificate required as I apply for mine now.

Absolutely. All spouses of principal applicants must be medically examined and provide police clearances in almost every situation regardless of whether or not they are accompanying the PA to Canada. There may be some unique situations of marital breakdown where an argument could be made that a spouse will not be required to be examined. However, in these cases, the spouse is not intending on coming to Canada in any event.

I did my masters program in UK before I want back to my country home last 7 months. please do I need police clearance from both Uk and my country home.

You need a police clearance for every country that you lived in for more than 6 months after turning 18 years old. In your case, if you lived in the UK for 7 months, you would need a police clearance from the UK.

I have 3 years of working experience in a company. However, the company has been closed 4 years ago. I still have connection with the employer. Could you give me an advise of how to prove to Express Entry officer that I have that 3 years experience?.

Please can you tell me who do i address my reference letter to? I will appreciate it if you can give me a full address information of the receiver of the letter.

thank you James

I was working for a company 3 years ago and during the period of time I was working there. The owner sold the business to someone else and I was let go 4 months after. My question is who should I ask to write my reference (or experience) letter for me? Should I ask the person who hire me or the person who lay me off?

Hello. I’ve more than 15 yrs of working experience and can take appropriate referrence letters from former employers except 2 private companies whom I had worked for. They both no longer in business for couple of years. Experience is 4 mnths for one and 9 mnth for another. A have a legal job experience list officially stated in my country (Russia) where records about both these companies are signed and sealed companies authorities. Is it enough for EE? What should I do for proof my working experience without RL?

Ilia, you can listen to the Canadian Immigration Podcast episode on Reference Letters via this link: http://www.canadianimmigrationpodcast.com/express-entry-employer-reference-letters/ . This can be very useful.

I have my Offer Letter and Salary slips and Experience letter which has my date of joining and date of relieving and my designation.

My employer is saying that they can not issue the letter of reference. It is against the company policy to disclose the roles and responsibilities of an employee.

Let me know how we can prove our job in that case.

Hi, I have been working in the same company for 20 months which is in Canada. When I was hired I promised to get the supervisory position after 3 months so I worked those 3 months on minimum pay rate. Then I got promoted as supervisor but I was working 32 hours for next 11 months with $3 raise. And after 14 months of my employment they gave me another $5 raise for same position and working 40 hours a week now. So do I need to mention all these stages in my job reference letter? Can I include my first 3 months of employment as skilled work experience?

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Create an Express Entry profile: Online form

• 1. Fill out the online form
• 2. What to do while you’re in the pool
• 3. Rounds of invitations
• 4. Respond to your invitation to apply
• 5. What to do if you’re not invited to apply

If you want to come to Canada as a skilled immigrant, your first step is to create your profile and submit it to the Express Entry pool.

If you’re eligible, we’ll:

• place you in a pool with others who are also eligible
• give you a score and rank you  using several factors
• invite you to apply to be a permanent resident of Canada (if you’re one of the top candidates)

Completing an online Express Entry profile or entering the pool doesn’t guarantee that we’ll invite you to apply for permanent residence. You can only apply if we send you an invitation .

Step 1: Check if you’re eligible

Use one of our online tools to find out if you’re eligible to apply through Express Entry. It'll take you about 15 minutes.

If you’re married or have a common-law partner , one of you must be the main or principal applicant. This person will submit a profile and list the spouse or partner.

The principal applicant should be the one of you most likely to:

• meet the eligibility requirements
• earn the most points in the selection factors (if applying under the Federal Skilled Workers Program)
• earn the most points in Express Entry’s Comprehensive Ranking System

To check if you’re eligible, you have 2 options.

Find out if you’re eligible using the Come to Canada tool

Answer a few questions using an online tool to assess your eligibility.

The tool gives you a number at the end (a personal reference code) similar to this: JM1234567890. You will use this number to move your information from the tool to your Express Entry profile.

Find out if you’re eligible

Fill out the questionnaire in your secure account

• Sign in to your account and choose Apply to come to Canada under Start an application .
• Choose “Express Entry” under I do not have a Personal Reference Code .
• Answer the questions.

Step 2: Create your Express Entry profile

If you used the online tool.

If you’re eligible, the online tool will send you to your online account to fill out an Express Entry profile.

• Follow the instructions to create an account (if you don’t already have one).
• Enter your personal reference code when it prompts you (only if you have one).
• Enter your personal details.

If you filled out the questionnaire in your secure account

If you’re eligible, enter your personal details to create a profile.

To complete your profile, you’ll need:

• information from certain documents (for example, language test results)
• your NOC job title and code

You may exit the profile at any time. Your information will be saved in your account.

You have 60 days to complete and submit your Express Entry profile. Otherwise, you’ll have to start again.

You won’t be asked to enter information about your dependent children when you create an Express Entry profile. We’ll only ask you for this information if you’re invited to apply for permanent residence.

Step 3: Submit your Express Entry profile

Once you’ve filled out your profile, you can submit it online. Based on the information you enter, we’ll figure out which program(s) under Express Entry you’re eligible for and may be invited to apply to.

You can’t choose the program you prefer when you create your profile.

Find out what happens if you’re eligible for more than one program .

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Proof of Work Experience Sample Letter for Express Entry

What is a Proof of Work Experience Letter for Candian Immigration?

A proof of work experience letter serves as validation of your employment history. Typically issued by your employer, it plays a crucial role in visa applications or job pursuits.

Suppose you submitted your Express Entry application and received an Invitation to Apply (ITA). In that case, your next move must be to complete and submit a permanent residence application and a letter of proof of work experience.

• Your job role/position: What was your title, and what responsibilities did you have?
• Dates of employment: When did you start and end your job?
• Skills and experience gained: What did you learn and achieve during your job?
• Overall conduct: How did you behave at work? Were you professional and reliable? Date of issue of the letter: When was the letter written and given to you?
• Letterhead: The letter should be on the company’s letterhead (a special paper with its logo and details).
• Company’s Seal: If the company doesn’t have a letterhead, the company’s seal should be present in the letter.
• Other documents that prove your work experience include employment contracts, promotion letters, pay stubs, pictures of you at work, or sworn declarations from former colleagues.

What is a Proof of Experience Letter?

A Proof of Work Experience Letter for Express Entry demonstrates and elaborates on the work history claims you provided in your initial Express Entry application. Immigration, Refugees, and Citizenship Canada (IRCC) require  Canada PR Visa candidates to submit this letter to verify their work history claims and learn more about them.

Components of the Proof Of Work Experience Letter

Your employment verification letter should be printed on the company’s official letterhead and include a signature from either your supervisor or a representative from the HR department. Ensure that it provides comprehensive details regarding the positions you specified in your Express Entry application. These details include:

• The company’s address, email, and phone number
• Your starting and ending dates
• Your weekly work hours
• Your supervisor’s name and title
• Each job title you held at the company
• Your duties in each role you held
• Whether you are still in a particular job
• Your annual salary plus any benefits you received

Get Professional Help with Your Canadian PR Application

Apply for Canadian PR with the Help of Licensed RCIC Experts.

What if Some Components Are Missing?

Your proof of work experience letter should generally contain each information described above. However, you may be able to leave out certain things if they aren’t available.

For example, your employer may have forgotten to mention your annual salary in their employment letter. In this situation, you can provide your bank statement showing the company’s salary deposits into your account each month of the year, along with your PR application.

Proof of Work Experience for Express Entry (Sample Letter)

We have created a sample below to guide you through the Proof of Work Experience Express Entry process.

Subject: Proof of Work Experience Letter – Employment at Tata Consultancy Services

Plant #12, L B S Marg, Godrej & Boyce Industry Estate Vikhroli West, Mumbai Maharashtra, 400079, India) (8th February 2023)

To Whom It May Concern,

I, Dhruv Patel, Head Manager at Tata Consultancy Services’ Telecommunications, declare that Nikhil Sharma has been a programmer since 15th March 2021 . Mr. Sharma has worked in this full-time role throughout his employment at Tata Consultancy Services and works an average of 43 hours per week . I have personally supervised Mr. Sharma in his role for the last thirteen months. His daily duties include:

• Writing and deploying code for programs
• Correcting code errors
• Securing company programs from cybersecurity threats
• Updating programs and systems

Mr. Sharma receives an annual base salary of INR 2,000,000 plus 14 days of paid time off per year. If you require further information regarding Nikhil Sharma’s current employment at Tata Consultancy Services, please email me at [email protected] or call 67789999 ext. 578.

Dhruv Patel

Head Manager of Telecommunications at Tata Consultancy Services

Take Professional Help from Licensed Consultants

The sample letter provided above should give you a clear idea of what your Proof of Work Experience letter should look like when you send it to IRCC with your PR application. Immigration.

Our team of experienced Regulated Canadian Immigration Consultants knows precisely what IRCC officers are looking for when they review Proof of Work Experience letters. They can guide you to ensure your letter hits the mark.

Don’t leave your PR application to chance. Optimize it with the help of Elaar Immigration. Contact us today and take the next step toward securing your Canadian PR. We’re here to help you every step of the way!

You May Also Like: Employment Reference Letter for Canada PR

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