cover letter for administrative hr

Resume Worded   |  Career Strategy

5 human resources (hr) administrator cover letters.

Approved by real hiring managers, these Human Resources (HR) Administrator cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Human Resources (HR) Administrator
• Senior Human Resources (HR) Administrator
• Senior HR Administrator
• Alternative introductions for your cover letter
• Human Resources (HR) Administrator resume examples

Human Resources (HR) Administrator Cover Letter Example

Why this cover letter works in 2024, effective onboarding process.

This sentence showcases a specific accomplishment, which demonstrates the candidate's ability to create efficient processes and improve employee experience. Consider including similar examples in your cover letter to highlight your skills.

Impactful Mentorship Program

By mentioning the development of a successful mentorship program, this sentence highlights the candidate's initiative and dedication to employee retention. Use similar examples to showcase your passion for the industry and role.

Expressing Genuine Excitement

This sentence conveys the candidate's enthusiasm for the opportunity to work with a diverse and talented workforce. It shows that they care about this position and the company's mission, making their application stand out.

Appreciative Closing

Ending the cover letter with a brief thank you demonstrates gratitude for the reader's time and consideration. This leaves a positive impression and sets a respectful tone.

Showcasing Expertise in HR Functions

Just like you've done here, when you lay out the variety of HR functions you've managed, it makes a world of difference. It allows the hiring manager to see the breadth of your HR knowledge and skills. They're not scratching their head, wondering if you know your stuff. They're already imagining you fitting into their team.

Highlighting Efficiency

Bringing efficiency into the picture, like you've done by showcasing a 25% reduction in time-to-hire, is a winning move. It immediately tells hiring managers how you can make their team more productive. It's like saying, "I know you're busy, and here's how I can help."

Highlighting Specific Accomplishments

When you spell out the diversity initiative you led, which increased minority representation by 40%, you're showing me that you not only have the experience but also the results to back it up. This is more powerful than just saying you're committed to diversity and inclusion.

Showing Impact on Employee Satisfaction

By mentioning the 30% increase in staff satisfaction from the feedback system you implemented, you're telling me that you have hands-on experience in improving employee morale, a key aspect of the HR role.

Expressing Genuine Interest in the Role

You've done your homework on Google and its culture, and it's clear you're genuinely excited about the role. This makes me, as a recruiter, feel that you really want to be part of our team.

Understanding the Company's Values

By appreciating Google's constant redefinition of boundaries in technology and HR management, you're subtly telling me that you understand and align with our company's values, which is a big plus.

Promising to Bring Fresh Ideas

I love that you're not just bringing experience to the role, but also fresh ideas. It makes me think you're not just looking to do the job, but to improve the way we do things.

Senior Human Resources (HR) Administrator Cover Letter Example

Demonstrating leadership in hr roles.

Impressive! Overseeing all aspects of HR isn't a small feat. By mentioning this, you're showing your experience in leading HR initiatives and your ability to handle responsibility. It's a subtle way of saying "I've been there, done that. I'm ready for this role."

Showing Impactful Results

When you show that you've boosted productivity by 30%, it's like a punchline in a joke - it leaves a lasting impression. You're not only showing that you can make a real, measurable difference, but also that you understand the importance of aligning HR practices with overall company goals. That's the kind of stuff hiring managers love to see.

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Senior HR Administrator Cover Letter Example

Positioning as a problem solver.

When you talk about leading an HR system overhaul that cut administrative time by 50%, it screams problem solver. This not only shows your initiative but also your ability to improve efficiency.

Displaying Employee Retention Skills

Reducing employee turnover by 25% is a massive achievement. It shows me that you understand what keeps employees engaged and satisfied, a crucial aspect of a Senior HR Administrator's role.

Aligning with Company Mission

You've correctly identified Amazon's mission of being customer-centric and brought it back to people, their most valuable asset. This tells me you understand Amazon's priorities and align your work to them.

Offering Strategic Vision

You're not just showing up to do a job, you're coming in with a strategic vision. This makes me believe that you're ready to take on a senior role and handle the responsibilities that come with it.

Conveying Passion for HR

The way you talk about contributing to Amazon's work, it's clear you're passionate about HR. This passion is a great signal that you're not only qualified for the role, but you'll also be committed to it.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Human Resources (HR) Administrator Roles

• Entry Level Human Resources (HR) Cover Letter Guide
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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

• HR Administrator cover letter examples

Landing a HR Administrator job can be difficult in today’s job market, but a good cover letter will help you to impress recruiters and secure that all-important interview.

But of course, crafting a winning cover letter requires skill and know-how.

That’s why we have put together this step-by-step guide including 3 HR Administrator cover letter examples, to help you write your own.

Guide contents

How to write a HR Administrator cover letter

• What to include in a HR Administrator cover letter

CV templates 

HR Administrator cover letter example 1

HR Administrator cover letter example 2

HR Administrator cover letter example 3

The HR Administrator cover letter examples above should give you a good idea of the type of content you need to include in your own cover letter, and how it should be structured.

But if you’re really looking to wow recruiters and get your CV in front of the very best employers, then check out our guidance on how to write your own effective cover letter below.

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When writing your HR Administrator cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of HR Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The bulk of your cover letter should be focused around highlighting your suitability for the job you are applying to.

Doing this will show the recruiter that you are suitable candidate and encourage them to open your CV.

The best way to do this, is by studying the job advert you are applying to, and find out what the most important skills and knowledge are.

Once you know the most important requirements, you then need to highlight your matching skills to the recruiter. In a few sentences, tell them exactly why you are a good fit for the job and what you can offer the company.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your HR Administrator cover letter

Your HR Administrator cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

To round up

Writing an impressive cover letter is a crucial step in landing a HR Administrator job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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HR Admin Cover Letter Example

Writing an effective cover letter for an HR admin role can be an important step in demonstrating your qualifications, enthusiasm, and professionalism. It’s important to create a well-crafted document that stands out from the competition and conveys the right message. In this guide, you’ll find helpful advice and tips on how to write a compelling HR admin cover letter, as well as a sample cover letter to help you get started. With these resources, you’ll be well on your way to crafting an impactful cover letter that will help you land your next job.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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HR Admin Cover Letter Sample

Dear [Hiring Manager],

I am writing to express my interest in the HR Admin position at [Company]. As a highly organized, detail- oriented individual with experience in both human resources and administrative roles, I believe I am an ideal candidate.

My background includes three years of experience as an HR Admin at [Company], where I was responsible for a variety of duties including onboarding new staff, administering benefits, and providing HR support. During this time, I learned how to efficiently manage employee records and create processes that ensure compliance with applicable laws and regulations. My organizational skills and ability to multitask enabled me to manage multiple projects with ease.

In addition to my HR experience, I have also held various administrative roles, providing me with expertise in customer service and problem- solving. My excellent communication skills, both verbal and written, have enabled me to maintain positive working relationships with colleagues and external stakeholders. I am confident that I could put these skills and experience to work in the HR Admin role at [Company].

I would be delighted to discuss this role further and I am available for an interview at your convenience. Thank you for your consideration and I look forward to hearing from you soon.

[Your Name]

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What should a HR Admin cover letter include?

A HR Admin cover letter should include information that demonstrates your knowledge of the relevant HR functions and shows the employer why you are the ideal candidate for the position.

First and foremost, your cover letter should include an introduction that outlines your career goals and why you are interested in the position. You should also explain why you are uniquely qualified for the role and how you can contribute to the success of the organization.

When crafting your letter, it’s important to highlight your skills and experience. Describe your qualifications, such as your experience in recruiting, onboarding, performance management, employee relations, compensation and benefits, payroll, and labor law compliance. Describe any relevant training or certifications you possess and any special awards or accomplishments that you have earned.

It is also important to include information about your interpersonal skills, such as your ability to collaborate, communicate effectively, and build relationships with employees and other stakeholders.

Finally, close your cover letter by expressing your enthusiasm for the position and expressing your desire for an interview. Express your respect for the organization and your commitment to helping them meet their goals. Include a professional closing statement that includes your contact information and thank the reader for their time.

HR Admin Cover Letter Writing Tips

Writing a cover letter for an HR Admin role can be intimidating. As the face of your organization, HR Admin positions require a well- crafted, professional cover letter to demonstrate your qualifications and stand out from the competition. Here are some tips to help you write the perfect cover letter for an HR Admin role:

• Plan Ahead: Before you start writing your cover letter, take the time to research the organization and the role. Make sure you understand the job requirements and what the organization is looking for in an ideal candidate. This will give you a better understanding of how to tailor your cover letter.
• Highlight Your Skills: Make sure to highlight your skills and qualifications in the cover letter. Provide specific examples of how you have used these skills to benefit your previous employers. This will help demonstrate your value to the organization.
• Get Personal: While your cover letter should be professional, it should also be personalized to the organization and position. Focus on how you can meet the organization’s needs and why you are the right candidate for the job.
• Proofread: Take the time to proofread your cover letter multiple times. Ask a friend or family member to review it as well. Errors can reflect poorly on you as a candidate and make you look unprofessional.

By following these tips, you can ensure your HR Admin cover letter stands out and gives you the best chance of getting the job. Good luck!

Common mistakes to avoid when writing HR Admin Cover letter

Having a well- crafted cover letter is essential to stand out from the crowd and get your ideal HR Admin job. To ensure you’re making the best impression on potential employers, here are some common mistakes to avoid when writing your HR Admin cover letter:

• Not Customising the Cover Letter: It’s important to tailor your cover letter to the specific job you’re applying for. Demonstrate that you’ve researched the company and position and make sure your cover letter reflects the skills and qualifications needed for the role.
• Misspelling or Grammatical Errors: Poor spelling and grammar can be a big distraction to employers. Make sure to check your cover letter multiple times and use spell- check to catch any errors.
• Being Too General: Your cover letter should highlight the specific skills and qualifications that make you the right candidate for the job. Avoid general statements that could apply to any position.
• Going on Too Long: Employers won’t have time to read a lengthy cover letter. Keep it concise and focus on the most relevant information.
• Not Including Contact Details: Make sure to include your contact information such as your phone number and email address. This makes it easy for employers to reach out and contact you.
• Using the Wrong Tone: Your cover letter should be professional and friendly. Avoid being too casual or informal.

By avoiding these common mistakes, you’ll ensure your HR Admin cover letter is making the best impression and help you land your dream job!

Key takeaways

A cover letter for an HR Admin role is your chance to make a great first impression and set yourself apart from the competition. It’s important to show your enthusiasm for the role and why you’re the best fit for the position. Here are some key takeaways to keep in mind when writing your cover letter to make sure it stands out:

• Demonstrate your passion for HR: Showcase your enthusiasm for the role and why you are the ideal candidate. Highlight your involvement in any HR- related activities and discuss how your background and experience will benefit the company.
• Showcase your skills: Emphasize your qualifications and highlight any related certifications or training that you have completed. Demonstrate how your skills and experience are a perfect match for the role.
• Tailor your letter: Make sure to customize your cover letter for each position you apply to. Include details about the company and the specific role you’re applying for and make sure to emphasize why you’re the best fit for the job.
• Show enthusiasm: Showcase your enthusiasm for the position and the company and discuss why it’s the perfect fit for you. Show your interest and passion for the job and make sure to stand out from the crowd.
• Keep it professional: Make sure to keep your cover letter professional and avoid using overly- familiar language. Remember that you’re trying to make a great first impression, so be sure to proofread your letter and make sure there are no typos or grammar errors.

By following these tips, you can make sure your cover letter for an HR Admin position stands out from the competition and makes a great impression. Showcase your enthusiasm, highlight your qualifications, and make sure to tailor your letter for each position you apply for. With a well- crafted cover letter, you can make sure you land your dream job.

Frequently Asked Questions

1. how do i write a cover letter for an hr admin job with no experience.

When you’re applying for a human resources admin job and you have no experience, it’s important to focus on the transferable skills that you have attained from other roles. Start by explaining why you’re interested in the HR admin role and why you would be a great fit for the position. Then, highlight your key skills, such as communication, organization, problem solving, and interpersonal skills. Describe how you have used these skills in past roles to show that you’re qualified for the job. Additionally, include any relevant coursework you have taken or certifications you have achieved. Finally, express enthusiasm for the job and how you are eager to learn more about the company and your role.

2. How do I write a cover letter for an HR Admin job experience?

If you have prior experience as an HR admin, you should focus on the accomplishments you achieved in that role. Start by explaining why you are interested in the new role and why you’re the perfect fit for the position. Then, provide a few examples of your successes in your previous role. Explain how you have helped the company in the past and what you have achieved. Include metrics and other details to back up your claims. Finally, wrap up your letter by expressing your enthusiasm and how you are eager to learn more about the company and the role.

3. How can I highlight my accomplishments in HR Admin cover letter?

When you’re applying for an HR admin role, it’s important to provide examples of your accomplishments in past roles. Start by explaining why you’re interested in the position and why you would be an excellent fit. Then, provide a few examples of how you have helped the company in the past. Include metrics and other details to back up your claims. Additionally, mention any certifications or coursework that make you stand out. Finally, express your enthusiasm for the role and how you are eager to learn more about the company.

4. What is a good cover letter for an HR Admin position?

When writing a cover letter for an HR admin position, it’s important to focus on your ability to be an organizational leader. Start by expressing your interest in the position and why you would be a great fit for the job. Then, provide a few examples of how you have helped the company in the past. Include metrics and other details to back up your claims. Additionally, mention any certifications or coursework that make you stand out. Finally, express your enthusiasm for the role and how you are eager to learn more about the company and the role.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Hr Administrator Cover Letter Examples & Writing Tips

Use these Hr Administrator cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Hr Administrator Example 1
• Hr Administrator Example 2
• Hr Administrator Example 3
• Cover Letter Writing Tips

HR administrators are responsible for overseeing the administrative functions of their organization, including hiring, employee benefits, payroll, and training. Because of the complexity of their work, HR administrators are in high demand.

Use these examples and tips to craft a cover letter that demonstrates your HR skills and gets you noticed by hiring managers.

Hr Administrator Cover Letter Example 1

I am excited to be applying for the Hr Administrator position at Data Corp. I have more than five years of experience in Human Resources, and I am motivated to join an organization where I can contribute my unique skills and grow as a Human Resources professional. I am intrigued by the opportunity to bring my talent, experience, and commitment to helping people in a company like Data Corp, an innovator in the cloud computing industry.

I have a proven track record of success in Human Resources. In my previous role at InovaTech, I efficiently conducted approximately 20 applicant phone interviews each day and scheduled qualified applicants for face-to-face interviews with the hiring manager. I took ownership of coordinating logistics of the in-person interviews, allowing hiring managers to have well-prepared discussions with applicants and quickly move to making an offer. Ultimately, I was able to reduce the time-to-hire by 25%.

I also used my strong organization skills and strategic thinking to revamp the new hire onboarding process. At InovaTech, I developed a streamlined, standardized new hire process to ensure that new employees experienced a comprehensive introduction to our company and culture. After implementing the new program, we noticed a 50% increase in new hire satisfaction at the 90-day review. Even better, at the one-year point, these employees reported believing the new hire onboarding process adequately prepared them for success in their new roles.

Thank you in advance for your thoughtful consideration. I hope to hear from you soon with more information about the Hr Administrator role and about Data Corp. I look forward to speaking with you.

Hr Administrator Cover Letter Example 2

I am writing to apply for the open Hr Administrator position at your company. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your organization.

As an Hr Administrator with three years of experience, I have a proven track record of success in managing all aspects of the hr process. I am skilled in recruiting and staffing, employee relations, benefits administration, and payroll. I am also proficient in using hr software such as Workday and Oracle.

I am a highly organized and detail-oriented individual who is capable of managing multiple tasks simultaneously. I am also a strong communicator who is able to build positive relationships with employees and managers. I am confident that I have the skills and qualifications to be a valuable member of your team.

I would like to thank you for your time and consideration, and I look forward to hearing from you soon.

Hr Administrator Cover Letter Example 3

I am writing to express my interest in the HR Administrator position that you have posted. I believe that my experience and education make me a strong candidate for this position.

I have been working in the Human Resources field for over 10 years, with a focus on recruiting, employee relations and training. My most recent position was as an HR Generalist at Acme Corporation, where I managed all aspects of the HR department including recruitment, benefits administration, employee relations and training. I also served as the company’s EEO Officer, ensuring compliance with federal and state laws.

My previous positions have provided me with extensive experience in developing and implementing HR policies and procedures, conducting investigations, and providing guidance to managers on employment law issues. I have also gained valuable experience in managing employees through difficult situations such as terminations and reductions in force.

I am confident that my experience and education will allow me to be an asset to your organization. I would appreciate the opportunity to meet with you to discuss how my skills can benefit your organization.

Hr Administrator Cover Letter Writing Tips

1. showcase your administrative skills.

Administrative assistants are responsible for a wide range of tasks, so it’s important to showcase your skills and experience in your cover letter. Some specific things to highlight include:

• Your ability to handle multiple tasks simultaneously
• Your strong communication and organizational skills
• Your attention to detail
• Your knowledge of office procedures and protocols

2. Customize your cover letter

Since administrative assistants are in high demand, it’s important to make your application stand out. One way to do this is by tailoring your cover letter to the specific company you’re applying to. For example, if the company has a strong focus on customer service, mention how your previous experience in a customer service role has prepared you to be an excellent administrator.

3. Highlight your team-player attitude

As an administrative assistant, you’ll be working with other members of the team on a regular basis. To show that you’re a team-player, highlight your collaborative skills in your cover letter. For example, mention how you successfully worked with other members of your team to meet a common goal.

4. Proofread your cover letter

One of the best ways to make sure your cover letter is error-free is to proofread it. Check for grammar mistakes, spelling errors, and typos. Having a well-written cover letter is the first step to getting an interview for the job.

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