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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

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Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

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Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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How to write Personal Covering Letter For Schengen Visa

Last updated: July 11, 2023 - Written By: Schengen Travel - Filed Under: Schengen Visa , Visa Documentation -

What is a P ersonal Covering Letter for Schengen Visa ?

A personal covering letter for Schengen Visa is a mandatory document you need to attach to your visa application every time you apply for a Schengen visa. Having to write a personal covering letter for your Schengen Visa Application may feel like a daunting task, and many find it hard to begin writing it because they are unsure of what they need to include and how to write it.

At Schengen Visa Flight Reservation  we offer authentic and cancellable flight itinerary and hotel reservations for your visa application, in addition to collecting information about the various visa processes and requirements, so that the entire visa application process will be as smooth as possible for our readers and clients.

In this article we will tell you exactly how you can write the best possible personal covering letter for Schengen Visa application .

The personal covering letter for your Schengen Visa Application is a way to explain your purpose for visiting Europe and the Schengen areas to your visa officer, and assure the governing officials that you will only good, touristy things. It also gives a quick break-down of your intended itinerary so that the embassy can see that you have a plan you intend to stick to.

If you DON’T want to make set plans, remember that you can make all of your flight and hotel bookings through Schengen Visa Flight Reservation  that are authentic, but also fully cancellable (we will cancel your bookings unless you tell us to proceed with the booking) so that you can make a temporary itinerary that you are free to change later , after you have obtained your visa. You also can read why our itineraries are best as well as verifiable on airlines websites.

What to Include in Your Covering Letter for Schengen Visa :

Q: First things first; is the covering letter for the Schengen Visa Application necessary?

Answer: YES.

There is no getting around it, and your visa application will be rejected if you don’t add it.

So, with that little detail sorted out, the next step is to uncover what the covering letter needs to… cover ?

To make sure your covering letter is as kick ass as possible, it must contain two important things:

• The purpose of your stay/trip to Europe
• Your planned itinerary, in details

There are different ways to write your covering letter for Schengen Visa . In general we recommend KISS (Keep It Short and Simple). The visa officer is in no way interested in hearing the detailed story about how you met your current German boyfriend that you now want to visit, or the family history of your Dutch roots from 200 years back, that you now want to learn more about. Writing that you are going to visit your boyfriend or girlfriend, or to learn more about said country’s culture, is more than sufficient!

Different Ways to Write Your Covering Letter for Schengen Visa :

Luckily the internet is flooded with covering letter samples, that all have mostly the same layout.

The first paragraph and intro outlines your purpose of the visit, whereas the next part is a bullet point list explaining your detailed itinerary. Below are some samples of covering letters for Schengen visa:

As you can see, the covering letters are straight and to the point, with no unnecessary information. They also include a list of all the attachments you are adding to your visa application, so make sure you do not miss anything here (see our articles on Schengen Visa Requirements for a complete checklist).

Let us know how you go in writing your covering letter for Schengen Visa!

Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 09 Apr 2024

Atlys in the news

Last Updated : 09 Apr 2024 at

30-Second Summary

To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Template Of A Cover Letter (Schengen Visa Cover Letter Sample)

July 19, 2022

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK

3200 Whitehaven St. NW

Washington, DC 20008

United States of America

Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence, I must apply for a Schengen visa.

My primary motivation for travelling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark's culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for this trip has already been accepted by my company.

Here is a list of documentation that supports my Schengen Visa application:

• Visa application form, duly dated and signed with attached passport-size pictures
• Passport, showing my travel experience
• Travel Insurance , coverage of €30,000
• E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]
• Hotel reservationsfor our holidays in Norway and Germany
• Employment and leave records that list my planned return date to work and any permitted leaves
• Bank statements of Payslips and savings account as evidence of my earnings.
• Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway and Germany

Please also find additional information that proves I will be returning to the United States:

• Copies of my marriage and birth certificates proving that I have a spouse and children in the US
• A copy of the title deed to a property that I own
• An employment letter from my employer

Planned Itinerary:

• November 9, 2022 – Flight from New York to Copenhagen via [Flight number]
• November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week)
• November 18, 2022 – Travel To Marvik and stay there for 4 days
• November 22, 2022 – Travel from Marvik to Frankfurt
• November 28, 2022 – Flight back to New York from Frankfurt

I'm confident you'll discover everything is in order. Don't hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favourable reply to my application.

"Your Name And Surname""Your Address", United States

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport.

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

The Schengen visa application cover letter is crucial to your application since it lets you identify yourself and explain why you travel. Therefore, let me explain why a Cover Letter can determine the outcome of your Schengen Visa application:

Provide Information That Other Documents Can't Provide

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Speeds Up The Application Process

Each week, hundreds of applications are sent to embassies and consulates.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency.

Therefore, a perfect cover letter will make things easier for them and ensure a fasterS chengen Visa processing time.

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy/Consular personnel of your eligibility for the visa, highlighting the purpose of your travel.

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation.

Important Notes For The Perfect Cover Letter

My previous Schengen Visa application was rejected despite providing all the required details. After numerous emails to the Embassy, I discovered how to make your Schengen Visa Cover Letter flawless.

To avoid lengthy email exchanges, include the following in your cover letter:

Information Proving You're Only Going For Tourism

First, ensure you demonstrate your tourism intent with a detailed travel itinerary. Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

Compelling Information That Proves The Reason To Travel Back To The US

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Showing Evidence Of Property In Your Home Country

Before submitting your cover letter for Schengen visa, ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Evidence Of Employment In The US

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

Ane mployment letter.

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Now that we've covered the important information about the cover letter for Schengen tourist visa, I will explain the cover letters for the different types of short-stay visas.

Medical Visa Cover Letter

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

Business Visa Cover Letter

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter.

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

Sponsorship Letter

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor).

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

Invitation Letter

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of theS chengen Areap repared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

It's crucial that you understand the mistakes people make on their Schengen Visa Cover Letters.

Here is a list of the most common mistakes people make when writing their Schengen Visa Cover Letter:

Not Explaining The Purpose Of Your Trip

Effective logical reasoning is essential alongside your cover letter and Embassy/Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home.

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Providing Duplicate Information

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa.

While this information is essential, Embassy/Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

Submitting A Cover Letter With Spelling Mistakes

While Embassy/Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process.

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Not Presenting A List Of The Required Documents

Specify the document order for your application systematically.

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

Information Is Not Corresponding With Other Documents

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate.

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template.

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointments and end-to-end management ensuring you don't have to worry about anything.

Government Sources

Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

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You are permitted to travel to the following European countries with your Schengen Visa:

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

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Home » Visas » Schengen Visa » Schengen Visa Application Cover Letter for Tourists

Schengen Visa Application Cover Letter for Tourists

When applying for Schengen visa, you should submit an application cover letter that explains the purpose of your trip, the list of documents you have enclosed, your trip itinerary, what arrangements you have made for the same, as well as how you will pay for the trip. It is the best to provide the day-to-day plan (itinerary), which gives the consular officer a clear idea of what exactly you would be doing while in the Schengen area and what your clear intentions are.

The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation.

• 06/14/2019 – Take a flight from San Francisco, CA
• 06/15/2019 – Land at Zurich Airport, Switzerland. Overnight stay at Zurich Marriott Hotel
• 06/16/2019 – Visit Lake Zurich, Burkliplatz, and Loindehof Square
• 06/17/2019 – Visit Old Town, Rhine Falls, Grossmunster, and Uetliberg
• 06/18/2019 – Travel to The Matterhorn
• 06/19/2019 – Travel to Jungfraujoch – The top of Europe
• 06/20/2019 – Travel to Interlaken and Lucerne
• 06/21/2019 – Travel to Lake Geneva, Jet d’Eau (Water Jet), Temple de Saint-Pierre 
• 06/22/2019 – Jaridin Anglais (English Garden) and Parc de la Grange
• 06/23/2019 – Visit Jardin Botanique (Botanical Gardens)
• 06/24/2019 – Travel Back to Zurich.  Overnight stay.
• 06/25/2019 – Take a flight back to San Francisco, CA.
• Schengen visa application form
• Two photographs
• Valid passport – Original and a copy
• Proof of accommodation
• Proof of my bank statements, tax returns, and my last 3 pay stubs
• Employment letter, no objection letter
• Marriage certificate
• Flight itinerary
• Schengen visa fees
• Schengen visa travel insurance
• Proof of our legal status in US – H1B visa for myself and H4 visa for my wife
• Proof of medical records – specific to your medical condition
• Bank statements to show that you have enough money to take care of your treatment. 

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Cover Letter for a Tourist Visa

Invitation Letter from a Friend For Visa Process

A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant’s planned itinerary, including the places they plan to visit and the activities they intend to participate in.

[Your Name] [Your Address] [City, State ZIP Code] [Email]

[Embassy Name] [Embassy Address] [City, State ZIP Code]

Subject: Application for Schengen visa for tourism purposes – [Your name]

Dear Sir/Madam,

I am writing to apply for a tourist visa to [destination country] for a period of [number of days/months] from [date] to [date]. My name is [Your Name] and I am a [nationality] citizen with passport number [Passport Number]. My purpose of travel is to explore the beautiful tourist destinations of [destination country].

I am excited to visit the famous landmarks, indulge in the local culture and try the authentic cuisine. My travel itinerary includes visits to [list some of the popular tourist attractions you plan to visit] and experiencing the vibrant local lifestyle.

During my stay in [destination country], I will be staying at [name of accommodation], which I have already booked for the duration of my trip. I have attached the confirmation of my hotel reservation along with my visa application .

I am currently employed at [name of your employer] as a [your job position] and have been working there for [number of years]. I have attached a letter from my employer granting me the necessary leave for my travel. I have also included my bank statements, which show that I have sufficient funds to cover my expenses during my stay.

Please find enclosed all the necessary documents required for my visa application, including:

Completed visa application form with attached passport-size photographs

Valid passport with [number of months/years] remaining validity

Travel insurance with coverage of [coverage amount]

Confirmed round-trip flight tickets

Hotel reservations

Bank statements

Letter from employer granting me leave

Proof of sufficient funds

I assure you that I will abide by the laws and regulations of [destination country] during my stay and will return to my home country upon the expiration of my visa. I will also make sure that I do not become a burden on your country’s social system.

Thank you for considering my application. If you need any additional information or documents, please do not hesitate to contact me. I look forward to hearing from you soon.

[Your Name]

Subject: Application for a Tourist Visa

I am writing to apply for a tourist visa to visit [destination country] for a period of [number of days] days, from [date] to [date]. I have attached all the necessary documents required for the visa application.

The purpose of my visit is to explore the beautiful sights and cultural heritage of [destination country]. I have been planning this trip for a long time and have always been fascinated by the rich history and scenic beauty of [destination country]. I am eager to experience the local cuisine, learn about the traditions and customs of the country, and immerse myself in the local culture.

During my stay, I have planned to visit popular tourist destinations such as [list of places to visit], attend cultural festivals, and engage in other leisure activities. I have made all necessary arrangements for my travel, including flight tickets, hotel reservations, and travel insurance.

I am currently employed as a [your job title] at [name of employer], where I have been working for [number of years]. I have attached a letter from my employer stating that I have been granted leave for the duration of my trip.

Please find enclosed the following documents to support my visa application:

Valid passport

Completed visa application form

Two recent passport-size photographs

Flight itinerary

Travel insurance

Letter from my employer

Itinerary of my trip

I assure you that I will comply with all the visa requirements and will not overstay my visa. I have strong ties to my home country and will return as soon as my visit is complete.

Thank you for considering my application. I look forward to receiving a positive response from you.

In summary, this cover letter is intended to support a tourism visa application by providing a detailed itinerary of the applicant’s planned trip, including the dates of travel, the purpose of the trip, and the places and events to be visited. The letter also highlights the applicant’s intent to return to their home country at the end of the trip, and their ability to support themselves financially during their stay. By providing a comprehensive and well-organized cover letter, the applicant can increase their chances of a successful visa application and ensure a smooth and enjoyable trip to their destination.

Invitation Letter from a Company For Visa Process

Sample Sponsorship Letter From Friend for Visa Process

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• Consular services

Schengen visas

General information  .

The Schengen area encompasses 27 European countries without border controls between them: Austria, Belgium, Croatia, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland. 

The Schengen visa allows the holder to travel to any of the Schengen States and to transit through their territory, but it does not automatically entitle them to enter the Schengen area. The border authorities can refuse entry if the visa holder does not provide proof of the purpose and specifics of the trip, or if any of the other entry requirements are not met (please refer to the section “Conditions for entry into Spain").

Required documents  

1. Application form .  Each applicant must complete and sign an official application form, filling in each of its sections. If the applicant is a minor, one of their parents must sign the application. 

2. Photograph. A recent, passport-size, colour photograph, taken against a light background, facing forward, without dark or reflective glasses, or any garments concealing the oval of the face. Photographs of minors must not show any part of the adult holding them.  

3. Valid, unexpired passport. The passport must be valid for at least 6 months beyond the planned departure date from the Schengen territory. It must also contain at least 2 blank pages. Passports issued more than 10 years ago will not be accepted.  

4. Photocopy of the page or pages of the passport that contain biometric data, previous visas from different countries and migration stamps.

5. Travel medical insurance. The insurance must cover the costs of repatriation for medical reasons or death, as well as for urgent healthcare and/or emergency hospital treatment fo​r the entire stay and throughout the Schengen area. Coverage must be of at least €30,000 or its equivalent in local currency. If the application is for a multiple entry visa, the medical insurance must be valid for the first planned entry. The applicant must undertake to purchase insurance for future trips. 

6. Payment of the visa fee.  Click here ​ for more information.​

7. Documents corroborating the purpose of travel and the specifics of the stay, that the visa applicant has sufficient financial means, as well as the intention of the visa applicant to leave the Schengen area before the visa expires.  

​7.1. Details of the trip

• ​​Cover letter (account of the purpose of the visit).
• Flight bookings (roundtrip). It is advisable not to buy the air ticket until the visa has been granted.
• Hotel accommodation for the duration of the stay or, if you are visiting family or friends in Spain, an invitation letter from the resident in Spain issued by the Spanish national police.

7.2. Evidence of economic means

• ​Original, stamped and signed bank statements of the applicant and sponsor (if any) of the last 6 months.  
• Original, signed letter by the sponsor detailing the concepts/amount to be covered and proof of the relationship of the sponsor with the applicant must be submitted, if relevant.
• Income tax returns (ITR-V or Form 16) for the last two years of the applicant and sponsor, if applicable.
• Salary slips for last three months, when available.​
• Photocopy of the Permanent Account Number (PAN) card

7.3. For business meetings: Original invitation letter from the Spain-based company/companies. Written in Spanish, the letter should refer to the purpose of the visit and, the existing commercial relationship with the applicant. His/her name, passport number and envisaged travel dates should also be mentioned.​

7.4. For participation in conferences, business fairs or sports events

• Original letter of invitation from the organizers. The letter must clearly mention the name and passport number of the applicant, duration of the event, whether the expenses of the travel and accommodation shall be paid by the applicant or by the organizers, and involvement of the applicant in the event.
• In case of corporate participation, also a cover letter of the applicants’ company. The letter should mention the names of its employees travelling to Spain.

7.5. For studying up to 90 days

• Original or electronically certified letter from an officially recognized Spanish educational establishment (indication of contact details of the center, study programme and dates of beginning and end of course).
•  A copy of the previous document.
• Copy of previous academic records.​

8. Proof of residence in the consular district.  For instance, recent (no older than 6 months) utility bills that clearly display the applicant's full name and current address; copy of lease or of house deed; etc.​ Please, be aware that this is not an exhaustive list.

When necessary to assess the application, the Consular Office may request additional documents or data and may also ask the applicant to come in for a personal interview. 

Procedure​  

This Consular Office is competent to accept visa applications from third-country nationals residing in the consular district who are travelling to Spain as their only or main destination. 

• Who can apply for a visa: Applications must be submitted in person. If the applicant is a minor, the application must be submitted by their legal representatives. 
• ​Place of submission : Applications must be submitted through any BLS VAC with prior appointment through the following link ​
• Visa application period: Visa applications must be submitted between 6 months and 15 days before the scheduled date of travel. Seafarers may apply for the visa up to 9 months before the date of travel.  
• Biometric data capturing: The applicant's facial image and fingerprints will be captured during the visa application procedure. Applicants under 12 and applicants whose fingerprints have been taken in the last 59 months are exempt from fingerprint taking. However, in the latter case, if the applicant's prints are of poor quality, the Consular Office will request that they come back in to have their fingerprints retaken. 
• Rectifying the application: The Consular Office may ask the applicant to submit any missing documents, or to provide additional documents or data that are necessary for a decision regarding the application. The applicant may also be called in for a personal interview. 
• Decision period: The legal period for reaching a decision is of 15 calendar days as of the day after the application submission date, but this period may be extended to 45 calendar days if an interview or additional documents are requested. Visa applications submitted by nationals of certain States require consultation with the central authorities that could affect the duration of the visa procedure. 
• ​Return of passport and other documentation: The Consular Office or Visa Application Centre will inform the applicant regarding the procedure for the return of the passport and any other original documentation.  
• Permission granted by the visa: A visa does not automatically entitle someone to enter the Schengen area. The traveller must meet all legal entry requirements (see section "Conditions for entry into Spain"). 
• Visa refusal: Visa refusals will always be notified in writing, setting forth the grounds on which the decision adopted was based. 
• In case of refusal of a visa, the applicant can request reconsideration of decision by submitting in person an appeal letter at the Consular Section, as per the following instructions:  
• ​Appeal can be presented within one month from the date of notification of the rejection.
• Appeal letter must be written in Spanish or in Spanish and English and must be duly signed by the applicant. In case of minors, appeal must be signed by the parents/legal guardians.
• Appeal letter must mention a telephone contact and an email address .
• In case of multiple applications, each applicant must present an individual appeal letter.
• Original and one photocopy of the appeal letter must be presented in person in order to be properly registered.
• Appeal letter can be presented on any day, except declared holidays, from Monday-Friday, between 9.00-13:00 hours, without any prior appointment.
• Appeal letter cannot be sent by email or by post.
• Maximum processing period of an appeal is one month. During the processing period, no status queries or requests for expediting the procedures will be entertained.
• Once the appeal has been processed, the applicant will be contacted by email directly by the Consular office. 
• An application for judicial review may also be filed with the High Court Justice of Madrid within the 2-month period beginning the day after the date on which the applicant receives notification of the visa refusal or of the dismissal of the reconsideration appeal. 

Complaints or suggestions about the service received or about the visa application procedure can be submitted online through this website . They may also be submitted in writing at this Consular Office.

Data protection​ 

Persons wishing to exercise their rights of access, rectification and erasure of their personal data in the Visa Information System (VIS) may do so by addressing the Ministry of Foreign Affairs, the European Union and Cooperation: 

Ministry of Foreign Affairs, the European Union and Cooperation Inspección General de Servicios Postal address: Plaza de la Provincia, 1, Madrid, España Email: [email protected]​  

The following forms may be used to do so: 

Persons whose visa application has been refused because they are banned from entering the Schengen area may exercise their rights of access, rectification and erasure of their personal data in the Schengen Information System (SIS) by addressing the Ministry of the Interior.   

Basic legislation 

 Community Code on Visas 

Cover Letter for Schengen Visa Visiting Family [Sample, Template & Tips on How To Write] in 2024

How to write a cover letter for schengen visa visiting family, 1. introduction.

Start your letter by introducing yourself. This includes:

• Passport number
• Date of birth
• Nationality
• Current residence address
• Contact details

2. Purpose of Visit

Detail the primary purpose of your visit. Mention that you’re visiting family members, specifying who they are, their relation to you, and their residence address in the Schengen area. It’s beneficial to underline that family reunions are the sole purpose of your trip.

3. Travel Itinerary

In this section, provide a brief overview of your travel itinerary. Mention:

• Arrival and departure dates
• The Schengen country you’ll first land in
• Your planned movement within the Schengen zone (if you’ll be traveling to more than one country)

4. Detailed Trip Plan

Expand on your travel itinerary:

• Mention any events or family functions you plan to attend.
• Discuss places of interest you might visit with family members.
• Give an idea of how you plan to spend your time. This paints a picture of a personal, family-centered trip.

5. Accommodation Details

Discuss your accommodation arrangements during your stay:

• If staying with family, mention their address and provide a consent letter or invitation from them.
• If you’ve booked a hotel for any part of your stay (perhaps due to space constraints at your family’s residence or a side trip), provide those details and reservations.

6. Financial Proof

Highlight that you have the financial means to support yourself during your visit:

• Mention bank statements or salary slips you’re attaching.
• If your family is sponsoring your trip or covering some of your expenses, provide documentation of their willingness and their financial capability to do so.

7. Ties to Home Country

This section is crucial. The Schengen authorities want to ensure that you have strong reasons to return to your home country. Mention:

• Your current job or business, including position and duration of employment or business operation.
• Property or assets you own in your home country.
• Close family members residing in your home country, emphasizing your need to return.

8. Previous Travel History

If you’ve traveled to other countries in the past, especially the Schengen zone, mentioning this can bolster your application. It indicates that you’ve respected visa conditions before and adds credibility to your current application.

9. Conclusion

Conclude by summarizing your intent, assuring the visa officer of your plans to return after your visit. Express hope that the consulate will grant the visa, allowing you to spend quality time with your family.

10. Signature and Date

End the letter with your signature, full name, and date.

4 Tips For Writing Your Cover Letter

• Clarity : Ensure your cover letter is clear and easy to understand.
• Brevity : While you want to provide all necessary details, keep your letter concise.
• Proofreading : Avoid typos and grammatical errors to make a professional impression.
• Attachments : Clearly list all the attachments you’re enclosing with your application.

What Should I Do if There’s a Change in My Travel Plans After Submitting the Cover Letter?

If there’s a change in your travel plans after submitting the cover letter for your Schengen visa application:

• Inform the Embassy/Consulate : Contact the embassy or consulate where you submitted your application as soon as possible to inform them about the changes.
• Submit Revised Documents : Provide updated documents reflecting the new travel plans. This may include a revised cover letter, updated itinerary, or new hotel bookings.
• Explain the Changes : Clearly explain the reasons for the changes in your travel plans and ensure that they are consistent with the visa type you are applying for.
• Check for Additional Requirements : Ask the embassy or consulate if any additional information or documentation is required due to the change in plans.

Promptly addressing any changes can help prevent misunderstandings and potential delays in your visa processing.

Can I Include Additional Documents That Aren’t Mentioned in the Cover Letter’s Attachments Checklist?

Yes, you can include additional documents that are not listed in the cover letter’s attachments checklist if you believe they strengthen your application:

• Relevant Documents : Include documents that provide further evidence of your ties to your home country, financial stability, or purpose of travel.
• Clearly Label and Explain : Ensure that each additional document is clearly labeled and referenced in your cover letter, explaining why it is relevant to your application.
• Avoid Unnecessary Information : Only include additional documents that are directly pertinent to your application to avoid overloading the embassy or consulate with unnecessary information.

Providing comprehensive and relevant information can aid in the decision-making process of your visa application.

Should I Get the Cover Letter Notarized or Officially Verified?

Generally, it is not necessary to get your cover letter for a Schengen visa notarized or officially verified:

• Standard Requirements : Most Schengen visa applications do not require cover letters to be notarized.
• Official Verification Unnecessary : Unless specifically requested by the embassy or consulate, official verification is not typically needed.
• Authenticity and Accuracy : Your cover letter should be truthful and accurate, as providing false information can lead to visa refusal or other legal consequences.

Schengen Visa Cover Letter Attachments Checklist

To ensure a seamless evaluation of my Schengen visa application for visiting my family in [Schengen Country, e.g., “Germany”], I have meticulously compiled a checklist of all the documents I’m submitting.

This list serves as an easy reference to guarantee that all necessary documentation is reviewed and that no vital information is overlooked.

Below is the detailed breakdown:

• Completed Visa Application Form: The official Schengen visa application form, filled out accurately and signed.
• Passport and Photographs: My valid passport with a minimum of two blank pages and at least three months’ validity post the intended stay date. Attached are also two recent passport-sized photographs conforming to the Schengen specifications.
• Proof of Accommodation: Hotel reservations or if staying with family, a formal invitation letter from the host detailing the address and the duration of stay.
• Travel Itinerary: Detailed flight itinerary showing entry and exit from the Schengen area.
• Employment Letter: A recent letter from my employer, indicating my job position, the duration of my employment, my salary, and the period of approved leave.
• Travel Health Insurance: A copy of my travel insurance certificate, covering emergency medical situations and repatriation, with a minimum coverage of €30,000.
• Proof of Sufficient Financial Means: Recent bank statements, pay slips, or other documents that prove my financial capability to support my stay in the Schengen area.
• Family Ties Evidence: If applicable, documents such as birth certificates, marriage certificates, or any other official documents that validate my relationship to the family member I’m visiting.
• Previous Schengen Visas: If applicable, copies of previous Schengen visas or permits.
• Additional Supporting Documents: Any supplementary documents that substantiate the purpose of the visit, such as photographs, email conversations, or any other evidence of the family relationship.

Sample Cover Letter for Schengen Visa Visiting Family in 202 4

Subject: Application for Schengen Visa for Visiting Family

Dear Sir/Madam,

I am writing to apply for a Schengen visa to visit my [relation, e.g., “sister”] residing in [Schengen country, e.g., “Germany”] from [start date] to [end date].

I am a [your profession, e.g., “software engineer”] at [your company’s name, e.g., “ABC Tech”], and I’ve been employed there since [start date of your employment, e.g., “January 2020”]. I am granted leave from [start date] to [end date], after which I will resume my professional responsibilities in [your country, e.g., “the USA”].

The primary purpose of my visit is to spend quality time with my family, especially my [relation, e.g., “sister”], Ms. [Family member’s name, e.g., “Jane Doe”], who resides at [family member’s address]. During my stay, we plan to [briefly describe what you plan to do, e.g., “explore the cultural heritage of Berlin and visit the picturesque countryside of Bavaria”].

Enclosed with this letter are the following documents as evidence to support my visa application:

• Completed visa application form
• Passport-sized photographs
• Valid passport and previous travel documents
• Employment letter stating my job position, salary, and the approved leave duration
• Travel health insurance
• Flight itinerary and hotel reservations
• Proof of sufficient financial means for the intended stay

Regarding the duration and frequency of my visits, I intend to stay in [Schengen country, e.g., “Germany”] for a duration of [number of days, e.g., “25 days”]. In the past three years, I have visited the Schengen area twice, primarily to spend holidays with family, without any visa violations.

My [relation, e.g., “sister”], Ms. [Family member’s name], has been residing in [Schengen country] for the past [number of years, e.g., “five years”], working with [her company’s name, e.g., “XYZ Corp.”] and holds a permanent residency status. Our family has maintained strong ties, and this visit will further strengthen our bond.

For any further clarifications regarding my visit, you may contact me directly at [your phone number] or [your email address]. Additionally, my [relation, e.g., “sister”] can be reached at [her phone number] and [her email address].

I assure you of my genuine intent for this visit and my commitment to return to [your country, e.g., “the USA”] at the end of my stay. I kindly request you to consider my application positively.

Thank you for your time and consideration.

Yours sincerely,

Frequently Asked Questions (FAQs)

Can i draft the cover letter by hand or should it be typed.

It’s recommended to type the cover letter for clarity and professionalism. Handwritten letters might be difficult to read and appear less formal.

Can I use the same cover letter for multiple Schengen countries if I'm visiting family in more than one country?

No, it’s advisable to draft separate cover letters for each country, tailoring the content to your plans and the family you’ll be visiting in each nation.

Is it mandatory to attach all documents mentioned in the attachments checklist?

While the checklist serves as a guide, you should only include relevant documents. For instance, if you haven’t had prior Schengen visas, you wouldn’t need to include past visas in your submission.

How long should I wait before following up on my visa application after submitting the cover letter and accompanying documents?

It’s recommended to wait for at least 15 business days before inquiring about the status of your visa application unless you’ve been given a different timeline by the embassy or consulate.

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Learn how to write cover letters for positions in your target country, including the level of formality, when letters should be sent and what should be included.

Below is a brief excerpt from this section:  

t’s common to include a cover letter ( carta de presentación ) when submitting a CV.  Handwritten cover letters ( carta manuscrita ) were once common in Spain, but nowadays they’re no longer acceptable unless the job posting specifically asks for one.  The length of cover letters may vary with the job offer’s level of specificity and required experience. However, it is best if your cover letter does not exceed one page in length.

Include formal greetings to show respect and professionalism. If you know the name of the person in charge to whom you can address your letter, make sure to include it in your formal opening. This will increase your chances of having your candidacy considered with attention. When you know the full name of the recruiter or hiring managers, you can start with  Estimado/a  Sr./Sra. (or Dr./Dra.) LAST NAME(S). If you do not know who to address it to, you can use the following openings:  A Quien Corresponda  (To Whom It May Concern) or  Estimado señor o señora  ( Dear Sir or Madam). To close, you can use polite terms such as  Muy atentamente ( kind regards/yours sincerely) or  Saludos cordiales  (kind regards).

This is just a brief sample of the extensive information in the GoinGlobal Spain Career Guide, which is carefully researched and regularly updated by local career experts.

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Cover letter sample for Business Visa

March 27, 2019

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

< your name>

< your city>

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Family

I <your name> have been invited by our partner company XYZ to attend a series of business meetings scheduled to take place in Frankfurt, Germany. The business tour will commence on 9 th of April, 2019 and end on 25th May, 2019. I will depart from Frankfurt, Germany to New Delhi, India on December 26. The total duration of my business trip is 7 weeks and 4 days.

My details are mentioned below.

Name Passport No.            Date and Place of issue     Date of expiry

Following documents have also been attached to support my application:

Bank statement of last six months

Invitation letter

Passport copy

Company bank statement of the last 6 months.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>

Cover Letter Sample for Medical Visa

Cover letter sample for Medical Visa

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Medical Visa

I would like to apply for a Schengen Medical Visa upon the recommendation of my doctor XYZ for treatment at Germany’s LMN hospital. The Schengen Visa is required from April 9 to April 24, 2019.

I was diagnosed with PQR. I’ve sent my reports to Mr. DEF and he has agreed to treat me.

I’ve made all payments in advance whereas my employer has also granted me leave against the aforementioned date.

Hospital acceptance letter

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Flight Itinerary For Visa We provide verifiable flight reservation, hotel bookings and travel insurance for your visa application for any country without buying actual ticket.

A little Bit About Us

We at Flight Itinerary For Visa simplify the visa documentation process for you by providing verifiable documents at market competitive prices. Our services include Flight Reservation/Itinerary , Hotel Bookings or Proof of Accommodation , and Travel Medical Insurance . We also provide free templates for cover letters , sponsorship letters and invitation letters . Besides, we offer these services having a quality second to none. In case of any query, read our FAQs section and if the ambiguity persists, feel free to contact us through our 24/7 Live Chat Box.

Furthermore, we provide in-depth peep to our audience regarding ever-evolving and ever-changing visa’s rules and policies through our Blog section. If you want to have proper acquaintance with visa policies, visa documentation, visa requirements or any other related topic, just click on our Blog section and type the keyword (s) in the search box to get detailed answers to your queries.

Want to get flight itinerary, hotel bookings and travel insurance for visa application? We at Flight Itinerary For Visa can get it done for you on very short period of time anywhere in the world. Acquire verifiable documents for your visa application from us to save both your hard-earned money and time. 

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Letter Templates & Example

Sample Employment Letter for Spain Visa: Your Key to a Successful Application

If you’re planning to apply for a visa to Spain, you might need to submit several supporting documents, including an employment letter. This letter serves as proof that you have a stable job and income source in your home country. However, crafting an employment letter can be challenging for some. That’s why we’re here to provide you with some sample employment letters for Spain visa applications.

These sample letters can guide you on what information to include and how to format it properly. You can edit them as needed to match your personal circumstances and job details. Keep in mind that the employment letter should come from your current employer and include information about your job position, salary, and duration of employment. It should also state that your employer approves of your trip to Spain and will grant you the necessary leave of absence.

By providing a well-written employment letter, you increase your chances of getting approved for a Spain visa. It shows the Spanish authorities that you have ties to your home country and are not planning to overstay in Spain. With the help of our sample employment letters, you can simplify this part of the visa application process and focus on enjoying your trip to Spain.

Best Structure for Sample Employment Letter for Spain Visa

When applying for a Spain visa, you may need to provide an employment letter as part of your application. This letter should include specific details about your job and how it relates to your visit to Spain. To ensure that your letter is effective and meets all necessary requirements, it’s important to structure it in a clear and concise way.

The first thing to consider is the format of the letter. It should be written on company letterhead and include your employer’s contact information, such as their name, address, and phone number. The letter should also include your own personal information, such as your name, job title, and the dates you will be visiting Spain.

The next section of the letter should clearly outline your job responsibilities and duties. This information should be presented in a way that is easy to understand and highlights the skills and experience you bring to the position. You may also want to mention any special projects or achievements you’ve accomplished in your role.

After outlining your job details, it’s important to explain how your trip to Spain relates to your employment. This could involve attending a conference or meeting with business partners in Spain as part of your job responsibilities. Be sure to provide specific dates for these events and explain how they are connected to your job.

Finally, be sure to include a statement from your employer indicating that they support your travel to Spain and that they will continue to employ you upon your return. This statement should be signed by your employer and include their contact information.

Overall, a well-structured employment letter can make a big difference in your Spain visa application. By clearly outlining your job details, explaining how they relate to your trip to Spain, and providing a statement of support from your employer, you can demonstrate to the Spanish authorities that you are a responsible and trustworthy traveler.

Sample Employment Letters for Spain Visa

Employment letter for spain visa for business purpose.

Dear Sir/Madam,

I am writing this letter to confirm that Mr. John Smith is an employee of ABC Ltd and his responsibilities include handling the business development activities for our company. He has been an integral part of our team since he joined in 2017.

We are planning to expand our business operations in Spain, and Mr. John Smith’s presence is vital for the success of this project. He will be meeting with potential clients, networking with other business leaders, and attending trade shows to promote our products and services.

I highly recommend Mr. John Smith for a Spain visa for business purposes. I assure you that he is a responsible and professional employee who always represents our company with the utmost respect and dignity.

Thank you for your attention to this matter.

Michael Johnson

Manager, ABC Ltd

Employment Letter for Spain Visa for Conference Attendance

I am writing this letter to confirm that Ms. Sarah Williams is an employee of XYZ Inc. and her responsibilities include research and development activities for our company. She has been working with us since 2018.

We are planning to send her to a conference in Spain to attend workshops, networking events, and keynote speeches related to her field. The conference will be a great opportunity for her to learn about the latest trends and technologies in her field, which she can apply to her work at XYZ Inc. This experience will not only enhance her professional skills but also benefit our company as a whole.

I highly recommend Ms. Sarah Williams for a Spain visa for conference attendance. She is a bright and dedicated employee who always strives for excellence in her work.

Thank you for your consideration.

David Brown

Director, XYZ Inc.

Employment Letter for Spain Visa for Project Collaboration

I am writing this letter to confirm that Mr. James Davis is an employee of PQR Solutions and his responsibilities include project management activities for our company. He has been a valuable member of our team for the past five years.

We are planning to collaborate with a Spanish company on a joint project, and Mr. James Davis will be an essential part of this collaboration. He will be working closely with the Spanish team to ensure that the project is completed successfully. This project will not only strengthen our relationship with the Spanish company but also benefit both companies by sharing expertise and resources.

I highly recommend Mr. James Davis for a Spain visa for project collaboration. He is an experienced and skilled project manager who has successfully led several projects for our company.

Thank you for considering his application.

Lisa Wilson

HR Manager, PQR Solutions

Employment Letter for Spain Visa for Training Program

I am writing this letter to confirm that Ms. Emily Brown is an employee of LMN Ltd and her responsibilities include quality assurance activities for our company. She has been with us for three years and has made valuable contributions to our team.

We are planning to send Ms. Emily Brown to Spain for a training program on the latest quality assurance techniques. This program is an excellent opportunity for her to enhance her skills and knowledge in this field. It will enable her to perform her duties more efficiently and effectively, which will benefit our company by ensuring high-quality products for our customers.

I highly recommend Ms. Emily Brown for a Spain visa for a training program. She is a diligent and hardworking employee who always strives for excellence in her work.

Quality Manager, LMN Ltd

Employment Letter for Spain Visa for Charity Work

I am writing this letter to confirm that Mr. Robert Johnson is an employee of DEF Corp and his responsibilities include marketing activities for our company. He has been an integral part of our team for the past two years.

We are planning to send Mr. Robert Johnson to Spain to participate in a charity event organized by a non-profit organization. He will be raising funds and awareness for a worthy cause that aligns with our company’s values. This experience will not only benefit the charity organization but also showcase our company’s commitment to social responsibility.

I highly recommend Mr. Robert Johnson for a Spain visa for charity work. He is a compassionate and socially conscious employee who always goes above and beyond to make a difference in the community.

Samantha Lee

Marketing Director, DEF Corp

Employment Letter for Spain Visa for Sports Competition

I am writing this letter to confirm that Ms. Maria Garcia is an employee of GHI Inc. and her responsibilities include sales and distribution activities for our company. She has been working with us for the past four years.

We are planning to send Ms. Maria Garcia to Spain to participate in a sports competition organized by a local club. She is an accomplished athlete who has represented our company in several competitions in the past. This experience will not only enhance her skills and fitness but also promote a healthy lifestyle among our employees.

I highly recommend Ms. Maria Garcia for a Spain visa for sports competition. She is a dedicated and talented athlete who always represents our company with pride and honor.

Thank you for considering her application.

Jose Rodriguez

Sales Manager, GHI Inc.

Employment Letter for Spain Visa for Academic Purposes

I am writing this letter to confirm that Mr. Daniel Perez is an employee of JKL Enterprises and his responsibilities include research and development activities for our company. He has been working with us for the past six years.

We are planning to send Mr. Daniel Perez to Spain to attend an academic conference in his field of expertise. This conference is an excellent opportunity for him to learn about the latest research and trends in his field. It will enable him to stay up-to-date with the latest developments in his area of work, which will benefit our company by improving the quality of our products and services.

I highly recommend Mr. Daniel Perez for a Spain visa for academic purposes. He is a diligent and knowledgeable employee who always strives to keep his expertise current.

Carla Gomez

Research Manager, JKL Enterprises

Tips for Sample Employment Letter for Spain Visa

When applying for a Spain visa, one of the requirements is to submit an employment letter. This letter serves as proof that you are currently employed and your purpose for traveling to Spain is temporary. Here are some tips to consider when writing a sample employment letter for Spain visa:

• Address the letter to the Consulate General of Spain. Make sure to include the date and your contact information (name, address, and phone number).
• Start the letter by introducing yourself and providing some background about your current job. Include your job title, the company you work for, and the length of your employment.
• Provide details about your trip to Spain, such as the purpose of your visit, the dates of your travel, and the length of your stay. Make sure to mention any accommodations you have made for your stay in Spain.
• Express that your employer supports your trip and that they will continue to employ you after your return. Emphasize that your trip will not affect your job responsibilities or your commitment to your employer.
• Include a statement that you will return to your home country after your trip. This serves as an assurance to the consulate that you have no intention of staying in Spain permanently.
• End the letter with a polite request for the consulate to consider your visa application and a thank you for their time and consideration.
• Make sure to proofread the letter for any errors before submitting it with your visa application.

Remember that the employment letter should be on company letterhead and signed by your employer or a representative from your company’s human resources department. Follow these tips to ensure that your employment letter for Spain visa fulfills the consulate’s requirements and increases your chances of a successful visa application.

FAQs related to sample employment letter for spain visa What is a sample employment letter for spain visa?

A sample employment letter for Spain visa is a document that lists the details of the employment of the visa applicant with their employer. It is a crucial document that proves that you are a well-established employee and have a stable income source.

What should be included in a sample employment letter for spain visa?

A sample employment letter for Spain visa should include the details of the employee, such as name, position in the company, salary, and the duration of employment. The details of the employer should also be included, such as the name of the company, address, contact details, and the signature of the employer.

Is a sample employment letter mandatory for obtaining a spain visa?

Yes, submitting a sample employment letter is mandatory while applying for a Spain visa. It is essential as it proves that you have a steady source of income and that you plan to return to your home country after completing your trip to Spain.

Can I use a sample employment letter from my previous employer?

No, you cannot use a sample employment letter from your previous employer. The employment letter for a Spain visa should be issued by your current employer, stating that you are still working and have permission to take time off for the trip.

How should I submit the sample employment letter with my spain visa application?

The sample employment letter should be submitted along with all other required documents such as the visa application, passport, and other supporting documents. It is advisable to keep a copy of the employment letter with you for reference purposes.

How long does the sample employment letter need to be for spain visa application?

The sample employment letter for Spain visa does not need to be lengthy; it should merely contain all essential details such as salary, designation, period of service, etc. It should be easy to read and understand.

Where can I get a sample employment letter for spain visa?

You can ask your employer to provide you with a sample employment letter, or you can search online for a format that suits your needs. You can also consult with a visa consultant or embassy to get a sample template.

Thanks for Stopping By

We hope this sample employment letter for a Spain visa has been helpful to you. Remember, if you’re planning a trip to Spain, it’s important to have all your paperwork in order. Make sure to check with the Spanish consulate in your area to ensure you have all the necessary documents. And for more helpful tips and resources, be sure to visit us again soon. Safe travels!

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Home > Blog > How to Apply for a Schengen Visa If You Are Unemployed

How to Apply for a Schengen Visa If You Are Unemployed

Uncategorized on 22 Jan, 2023

One of the most common questions we get from our readers is, “ Can I apply for a Schengen Visa if I am unemployed? ”.

The short answer is that it’s possible. 

You can apply for a Schengen Visa even if you are unemployed.

Schengen Visas are not exclusively for employed applicants or those with businesses.

But let’s be frank here; if you are unable to cover your travel expenses yourself or don’t have a stable stream of income, there are a few challenges you need to tackle. 

However, you don’t have to worry about that. 

Want to know how to submit a successful Schengen Visa application even if you do not have a paid job or the financial ability to cover the costs of travelling to Europe?

Then look no further since we have it all here. 

Note : This post does not include applicants who are currently studying. If you are a student and want to apply for a Schengen Visa, please check out this post.  

Table of contents:

• Schengen Visa requirements for unemployed applicants
• 3 effective tips for unemployed Schengen Visa applicants 

1. Schengen Visa Requirements for Unemployed Applicants

When applying for a Schengen Visa, you must show you have enough money to travel and cover the expenses for each day spent within the Schengen Area.

This is because the Embassy officers want to ensure you have enough means of subsistence to reside abroad so that you won’t be a burden to the countries you will be travelling to. 

But how can you prove you have the financial ability to travel and reside abroad if you do not get regular income?  

Article 21 (5) of the Schengen Visa Code states that “ proof of spon­sorship and/or private accommodation may also constitute evidence of sufficient means of subsistence. ”

This means that someone else can sponsor your trip and cover all of your travel expenses.

In that case, you can show proof of financial means by submitting:

• Your sponsor’s bank statements for the last 6 months.
• A sponsorship letter written and signed by your sponsor stating that they will be covering all of your travel expenses. 
• A copy of your sponsor’s ID or passport (we highly recommend you submit a certified copy of their ID or passport).
• Documents proving your degree of kinship or relationship (e.g., if your parents sponsor your trip, you can submit your birth certificate including your parents’ names). 
• Some Embassies may also require additional documents proving your sponsor’s employment status, such as their payslips for the last 6 months or Certificate of Employment (COE) . Or, if your sponsor is running a business, you may need to submit documents such as their company registration certificate or business income certificates .    
• If your sponsor is living in Europe, some Embassies may require you to submit proof of address of your sponsor (e.g., property deed, rental agreement, etc.) and a copy of the residence permit of your sponsor (if applicable). These documents are mandatory for all Embassies if your sponsor also provides you with accommodation – meaning that you will be staying at your sponsor’s house during your trip.  

Note : If you are unemployed and plan on travelling using your personal savings, you must submit your bank statements for the last 6 months. 

You can also submit proof of your income from unemployment benefits – if applicable to your situation. 

Be sure to also check the complete list of Schengen Visa required documents you must submit (along with the documents proving your means of subsistence).   

Now that you’ve got a grasp of the Schengen Visa requirements for unemployed applicants, let’s have a look at the challenges you may tackle when submitting your application and the best practices to overcome them.  

2. 3 Effective Tips for Unemployed Schengen Visa Applicants 

Getting a Schengen Visa if you are unemployed is possible, but you need to convince the Embassy officers of your genuine intentions to return home without overstaying your Visa. 

Remember, the Embassy officers’ main duty is to prevent irregular migration and ensure all travellers holding a Schengen Visa will return to their countries of residence. 

So, if you are unemployed, they may think you want to travel to seek employment in Europe. 

This is because it is illegal to work in Europe if you hold a tourist visa. At the same time, it is not possible to convert a visitor visa into a work visa. 

To legally work in Europe, you must return to your country of residence, then apply for a long-stay work visa while proving you will be legally employed in Europe.  

So, if you are unemployed, here are the best ways to prove that you are a genuine visitor and you won’t stay or work illegally in Europe:

• Prove your intent to return home 

As we have previously shared, your deep-rootedness in your country of residence is one of the very important requirements you must meet for a successful Schengen Visa application. 

Even if you do not have a paid job (that is typically considered a strong proof of rootedness), there are a few ways you can show your clear intention to return home. 

For example, you can prove your family ties by submitting your marriage certificate or the birth certificates of your children. Or, you can prove you have dependents who you are taking care of (e.g., elderly parents).  

Or, you can prove your regular participation in worthwhile activities (e.g, volunteering) that help you build social bonds and strong ties to your home country. 

You are allowed to ask the Embassy officers for any documents they might want from you to prove your deep ties in your country. 

If you’re unsure which documents to submit to prove your rootedness, we have written a comprehensive guide on how to prove intent to return home (click here to read it). 

• Write a compelling cover letter  

If you are unemployed, one document that can explain your situation is your cover letter addressed to the Embassy officers.

Here, you can explain the reasons why you are currently unemployed. For example, you are a recent graduate and want to enjoy an unforgettable trip to Europe before entering the labour market. 

Or, you are a homemaker and your spouse is working full-time. Or, you may want to take time off between jobs. 

No matter your reason for unemployment, be sure to outline your travel purpose and genuine intent to return home.

You can also provide additional information concerning your funds – e.g., the relationship you have with your sponsor, how you saved money, etc.

• Prepare for the Schengen Visa interview 

Your Schengen Visa interview is a meeting where you submit your supporting documents and answer a set of related questions . 

During the interview, the Embassy officers are likely to ask you questions around the circumstances of your unemployment, how you are able to fund your trip, and why you will be returning to your country of residence.

Be sure to answer truthfully and only provide answers that are consistent with your supporting documents. 

Do not provide too short or vague responses. Be sure to elaborate on each of your answers and give a complete picture of your situation.  

For example, if the Visa officers ask you, “ Why are you currently unemployed? ”, do not answer “ I quit my job ”.  

It’s too vague, and chances are you will need to answer another series of related questions. 

Instead, say, “ I quit my job after three years. I feel like I’m ready to take on more responsibility and I need a change of environment to motivate me. However, before looking for another job in my country, I think I deserve a holiday. So, I’ve decided to take time off between jobs to visit Europe for the first time .”  

Conclusion : Getting a Schengen Visa if you are currently unemployed is definitely possible, provided that you meet all of the Embassy requirements.

Remember, your employment status is only one aspect that Embassies have to look at. 

So, as long as you show proof of funds and strong ties to your home country, you can increase your chances of getting a Visa and travelling to Europe. 

Are you unemployed and want to make your chances of approval higher? If you’re worried that your Visa will be rejected because you currently do not have a paid job, take heart! We at Visas Association are here to provide you with expert advice and help you submit the right supporting documents no matter what your personal situation is. 

Get your Schengen Embassy Requirements Report (SERR) for only $7! We will provide you with a complete list of documents the Embassy expects based on your situation so that you can feel confident with your application and increase your chances of success.    

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Mexico said it will file a complaint against Ecuador at the International Court of Justice on Monday, April 8, following the raid on its embassy in Quito , which prompted searing international condemnation. Mexican diplomatic personnel left Ecuador on Sunday as the two countries severed diplomatic ties after Quito's security forces stormed the embassy late Friday to arrest a former vice president sheltering inside.

"Starting tomorrow we are going to the ICJ where we are presenting this sad case," Foreign Minister Alicia Barcena said at an event to welcome the diplomats home. "We believe that we can win this case quickly," she added. Spain and the European Union joined the United Nations chief and Latin American countries in criticizing Quito for the raid, which it carried out to capture former Ecuadoran vice president Jorge Glas.

Glas sought refuge there last December after an arrest warrant was issued against him for alleged corruption. On Friday, Mexico granted Glas political asylum, in a move that Ecuadoran President Daniel Noboa's government branded an "illicit act." That came a day after Ecuador ordered the Mexican ambassador out of the country in response to comments from Mexican President Andres Manuel Lopez Obrador that irked Quito.

Late Friday, Ecuadoran special forces equipped with a battering ram surrounded the embassy, and at least one agent scaled the walls, in an almost unheard-of raid on diplomatic premises, which are considered inviolable sovereign territory.

'Flagrant violation'

Diplomatic personnel and their families left Ecuador on Sunday and returned to Mexico on a commercial airline after a military plane was ruled out due to the soaring tensions. The officials and their families were accompanied to Quito airport by the ambassadors of Germany, Panama, Cuba and Honduras, as well as the president of the Ecuador-Mexico Chamber, according to the Mexican Foreign Ministry.

Lopez Obrador has called the raid a flagrant violation of his country's sovereignty. Mexico has also denounced physical violence against the head of mission, Roberto Canseco, who was pushed to the ground by officers while trying to prevent the invasion. "How is it possible, it can't be. This is crazy!" a shaken Canseco told local television after the raid.

Condemnation has poured in from regional governments across the political spectrum, including Nicaragua, Argentina, Bolivia, Brazil, Chile, Colombia, Cuba, Peru and Venezuela. Bolivian President Luis Arce said his government had recalled its ambassador to Ecuador in a show of support for Mexico and summoned the Ecuadoran envoy in his country for an explanation.

UN Secretary-General Antonio Guterres was "alarmed" by the raid, while Spain, Germany and the European Union issued statements condemning it as a violation of the Vienna Convention. The 1961 convention, a treaty governing international relations, states that a country cannot intrude upon an embassy on its territory. "Protecting the integrity of diplomatic missions and their personnel is essential to preserve stability and international order, promoting cooperation and trust between nations," the EU statement said.

Tensions had flared on Wednesday after Lopez Obrador drew a comparison between 2023 election violence in Ecuador, in which candidate Fernando Villavicencio was murdered, and crime in Mexico ahead of the June 2 legislative and presidential elections. The Ecuadoran government criticized his comments as offensive and said the country was still in "mourning" for Villavicencio, a fierce opponent of corruption.

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