essay letter formal

12+ Essay Letter Writing – Format, Examples, Writing Tips

• Letter Writing
• March 4, 2024
• School Letters

Essay Letter Writing: Essay letter writing is a form of written communication that combines the structure and format of an essay with the personal tone and conversational style of a letter. This type of school letter writing can be used to express personal thoughts and opinions on a variety of topics, from social issues to academic assignments.

In essay letter writing, the writer has the freedom to share their ideas and experiences in a unique and creative way, while also adhering to the basic principles of essay writing, such as structure, coherence, and logical argumentation. This Essay Letter Writing is an effective way to communicate complex ideas in a clear and engaging manner.

Also Check: Formal Letter Format Class 8

Essay Letter Writing – Structure of Essay Letter Writing Tips

Content in this article

Essay letter writing follows a basic structure that combines the elements of an essay with the conversational tone of a Essay Letter Writing. Here is a general outline of the structure:

• Introduction : The first paragraph introduces the topic and purpose of the Essay Letter Writing. It should be engaging and clearly state the writer’s thesis or main point.
• Body Paragraphs : The body of the Essay Letter Writing should consist of two or three paragraphs that support the thesis with relevant evidence and examples. The paragraphs should be well-organized and flow logically from one point to the next.
• Conclusion : The final paragraph summarizes the writer’s main points and restates the thesis in a clear and concise manner. Essay Letter Writing should leave the reader with a lasting impression and a call to action.

Essay Letter Writing – Sample Format

Below is a sample format for essay letter writing. This format can be adapted based on the specific purpose and audience of your essay letter:

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title or Relationship] [Company, School, or Institution Name] [Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

Subject: [Briefly Mention the Topic of the Essay]

I trust this letter finds you in good health and high spirits. I am writing to share my thoughts on [mention the main topic or purpose of the essay]. As someone deeply passionate about this subject, I believe it is crucial to explore and articulate my perspectives on [provide a brief overview of the essay’s focus].

Introduction: In the introduction, I aim to captivate your attention by [mention how you plan to engage the reader, e.g., sharing a personal anecdote, posing a question, or presenting a relevant quote]. This introductory section sets the stage for a comprehensive exploration of [the main theme or idea].

Body Paragraphs: The body of the essay will delve into [three to four key points or ideas related to the main theme]. Each paragraph will explore a distinct aspect, supported by [examples, evidence, personal experiences, or relevant information]. This structured approach ensures a coherent and compelling presentation.

Conclusion: The concluding section will summarize the key findings and insights discussed throughout the essay. I aim to leave the reader with [a thought-provoking statement, a call to action, or a reflection on the broader implications of the topic].

I appreciate your time and consideration in reading my essay. I believe that [mention the potential impact or relevance of the essay] and look forward to any insights or feedback you may have.

Thank you for your attention.

[Your Full Name] [Your Title or Affiliation, if applicable] [Your Signature – if sending a physical letter]

Feel free to customize this template based on the specific topic, purpose, and recipient of your essay letter. Adjust the language, tone, and content to suit the nature of the essay and the preferences of your audience.

Essay-Letter Writing – Example

Here’s an example of Essay Letter Writing:

Dear [Recipient],

I am writing to share my recent experience with essay writing. As you may know, essay writing is a crucial skill that is required in many academic settings, including college and university courses.

Recently, I had to write an essay on the topic of climate change and its impact on the environment. At first, I found it challenging to organize my thoughts and ideas in a logical and coherent manner. However, with the help of some research and a lot of hard work, I was able to create a well-written essay that received a high grade.

Through this experience, I have learned that essay writing is not just about putting words on paper; it is about expressing ideas and arguments in a clear and persuasive manner. Additionally, I have realized that careful planning and organization are essential for producing a successful essay.

Overall, I am grateful for the opportunity to improve my essay writing skills and I hope to continue honing them in the future.

Sincerely, [Your Name]

Essay – Letter Writing – Example

Essay Letter Writing About Social Media

Here’s an Essay Letter Writing About Social Media

I am writing to share my thoughts on the topic of social media and its impact on our lives. In today’s world, social media has become an integral part of our daily routines, and it is hard to imagine life without it.

While social media has its advantages, such as staying connected with friends and family and accessing a wealth of information, it also has its drawbacks. One of the biggest issues with social media is the spread of misinformation and fake news. Many people tend to believe whatever they read online, without fact-checking or verifying the sources.

Furthermore, social media can also have negative effects on mental health. It is easy to fall into the trap of comparing ourselves to others and feeling inadequate, which can lead to anxiety and depression.

In my opinion, it is important to strike a balance when it comes to social media usage. We should be mindful of the information we consume and make sure it is accurate and reliable. Additionally, we should limit our time on social media and use it in moderation, so as not to let it consume our lives.

Thank you for taking the time to read my thoughts on this important topic.

Essay Letter Writing About Social Media 

Essay Letter Writing for Students

Below is an Essay Letter Writing suitable for students:

[Recipient’s Name] [Recipient’s Title or Position] [School or Institution Name] [Address] [City, State, ZIP Code]

Subject: Exploring the Importance of Extracurricular Activities for Student Development

I hope this letter finds you in good health and high spirits. As a student at [Your School/College Name], I am writing to share my thoughts on the significance of participating in extracurricular activities for overall student development.

Introduction: In today’s dynamic educational landscape, the role of extracurricular activities goes beyond the traditional classroom setting. These activities encompass a wide range of opportunities for students to explore their interests, develop essential skills, and foster a well-rounded personality.

Body: Paragraph 1: Broadening Horizons Engaging in extracurricular activities exposes students to diverse fields beyond their academic curriculum. It provides a platform to discover and explore various interests, allowing students to broaden their horizons and gain a more comprehensive understanding of the world.

Paragraph 2: Skill Development Participating in clubs, sports, or cultural activities enhances the development of crucial life skills. Teamwork, leadership, time management, and communication are just a few examples of skills that students can acquire through active involvement in extracurricular pursuits. These skills are not only valuable during the school years but also play a pivotal role in shaping a successful future.

Paragraph 3: Building Character Extracurricular activities contribute significantly to character building. Students learn to overcome challenges, face competition, and cope with both success and failure. These experiences foster resilience, perseverance, and a strong sense of responsibility, qualities that are integral to personal growth.

Paragraph 4: Holistic Development The combination of academic excellence and active participation in extracurricular activities leads to holistic development. Students who strike a balance between their studies and interests tend to perform well academically while also developing a more well-rounded and adaptable personality.

Conclusion: In conclusion, I firmly believe that encouraging students to engage in extracurricular activities is crucial for their holistic development. These activities not only complement academic learning but also nurture qualities that are essential for success in the ever-evolving global landscape.

I look forward to discussing this topic further and exploring ways to promote and support extracurricular involvement among students at [Your School/College Name]. Thank you for your time and consideration.

[Your Full Name] [Your Grade/Class] [Your Signature – if sending a physical letter]

Feel free to customize this letter based on your specific thoughts, experiences, and the requirements of your essay assignment.

Writing an Essay in Letter Form

Writing an essay in letter form involves combining the structure of a formal or informal letter with the content and structure of an essay. Here is a sample essay in letter form:

[Recipient’s Name] [Recipient’s Title or Position] [Organization or Institution Name] [Address] [City, State, ZIP Code]

Subject: Exploring the Impact of Technology on Education

I trust this letter finds you well. As a concerned student passionate about the role of technology in education, I am writing to share my insights on how technological advancements are shaping the learning landscape.

Introduction: Technology has become an integral part of our lives, and its influence on education is undeniable. In this letter, I aim to examine the positive and negative impacts of technology on the educational experience, shedding light on its transformative effects.

Paragraph 1: Positive Impacts One of the notable positive impacts of technology on education is the accessibility of information. The internet has opened up vast repositories of knowledge, making learning resources readily available to students worldwide. This accessibility has democratized education, breaking down barriers to information.

Paragraph 2: Interactive Learning Furthermore, technology has revolutionized the way we learn. Interactive tools, simulations, and virtual classrooms create an engaging and dynamic learning environment. These tools not only cater to diverse learning styles but also foster critical thinking and problem-solving skills.

Paragraph 3: Global Connectivity The interconnected world facilitated by technology allows students to connect with peers and experts globally. Collaborative projects, online forums, and virtual exchange programs contribute to a richer and more diverse educational experience.

Paragraph 4: Challenges and Concerns However, with the benefits come challenges. The digital divide, unequal access to technology, and concerns about privacy and online security are critical issues that need addressing. Balancing the integration of technology while ensuring equitable opportunities for all students is a pressing concern.

Conclusion: In conclusion, the impact of technology on education is profound and multifaceted. While it presents exciting opportunities for enhanced learning, we must address the challenges to create an inclusive educational landscape that benefits all.

I welcome the opportunity to discuss these ideas further and explore strategies for leveraging technology responsibly in education. Thank you for considering my perspective.

Feel free to customize this template based on your specific topic and the guidelines provided for your assignment. Adjust the tone, style, and content to suit the nature of your essay and your audience.

Essay Letter Writing Template

Below is a template that you can use for essay letter writing. This template is a general structure; you can customize it based on the specific topic or purpose of your essay.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date]

Introduction: Begin your letter with a brief introduction. Clearly state the purpose of your letter and provide a hook to engage the reader’s interest.

Body Paragraphs: Divide the body of your letter into paragraphs, each addressing a specific point or idea related to your essay topic.

• Introduce the topic of your essay.
• Provide background information to set the context.
• Clearly state your thesis or the main point you will be discussing.
• Introduce and discuss the first supporting point.
• Provide evidence, examples, or facts to strengthen your argument.
• Explain the relevance of this point to your overall argument.
• Introduce and discuss the second supporting point.
• Provide evidence, examples, or facts to support this point.
• Explain how this point connects to your thesis.
• Acknowledge potential counterarguments.
• Refute or address counterarguments, demonstrating the strength of your position.
• Summarize the key points discussed in your essay.
• Reinforce the importance of your thesis.
• Provide a smooth transition to the conclusion.

Conclusion: Conclude your letter by summarizing the main points and restating the significance of your topic or argument. End with a call to action, a thought-provoking statement, or a question to leave a lasting impression.

Closing: End your letter with a formal closing. Choose a closing phrase that matches the tone and purpose of your essay.

[Your Full Name] [Your Signature – if sending a physical letter]

Feel free to adapt this template of Essay Letter Writing based on the specific requirements of your essay or the guidelines provided for your assignment. Adjust the tone, style, and content to suit the nature of your essay and your audience.

Formal Essay Letter Writing

When writing an Essay Letter Writing in Formal tone, you want to maintain a professional tone while effectively conveying your thoughts. Below is a formal Essay Letter Writing:

Subject: An Examination of Environmental Sustainability Practices in [Organization/Institution Name]

I trust this letter finds you in good health. As a dedicated student of [Your School/College Name], I am writing to bring attention to the importance of adopting sustainable practices within our institution, specifically in the context of environmental conservation.

Introduction: Environmental sustainability is an issue of global concern, and its implications resonate across various sectors, including education. In this letter, I aim to shed light on the benefits of implementing eco-friendly initiatives within [Organization/Institution Name] and the positive impact it can have on our community and beyond.

Paragraph 1: The Need for Environmental Sustainability The pressing need for environmental sustainability arises from the escalating challenges posed by climate change. By incorporating sustainable practices within our institution, we contribute to the global effort to mitigate the adverse effects of environmental degradation.

Paragraph 2: Implementing Green Initiatives I propose the implementation of green initiatives, such as waste reduction, energy conservation, and the incorporation of renewable energy sources. These initiatives not only align with global sustainability goals but also instill a sense of environmental responsibility among students, faculty, and staff.

Paragraph 3: Educational Opportunities Furthermore, embracing environmental sustainability provides unique educational opportunities. By incorporating sustainable practices into our curriculum, we equip students with the knowledge and skills needed to address complex environmental issues in their future endeavors.

Conclusion: In conclusion, the integration of environmental sustainability practices within [Organization/Institution Name] is not only a responsibility we owe to the planet but also an opportunity to foster a culture of environmental stewardship among the members of our institution.

I welcome the opportunity to discuss these proposals further and explore feasible ways to initiate and support sustainable practices within our institution. Thank you for considering these recommendations.

Feel free to adapt this formal Essay Letter Writing based on the specific topic and guidelines provided for your assignment. Ensure that the tone remains formal and that the content aligns with the expectations of a formal letter.

Job Application Essay Letter Writing

Below is a job application Essay Letter Writing that you can use as a reference:

[Employer’s Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Employer’s Name],

Subject: Application for [Job Position] – [Your Full Name]

I am writing to express my sincere interest in the [Job Position] advertised on your company’s website. With a strong background in [Relevant Skills or Experience], I am confident in my ability to contribute effectively to your team and the success of [Company Name].

Introduction: In my current role at [Your Current Company], I have successfully [highlight a significant accomplishment or responsibility related to the job]. This experience has equipped me with [mention specific skills or qualities] that align with the requirements of the [Job Position] at [Company Name].

Body: Paragraph 1: Why I am a Strong Candidate I am particularly drawn to [Company Name] due to its commitment to [mention any specific values, projects, or achievements of the company]. My [mention number of years] years of experience in [Your Industry or Field] have honed my ability to [mention key responsibilities or skills relevant to the job].

Paragraph 2: Key Skills and Achievements I possess a proven track record in [mention relevant skills or achievements], as evidenced by [provide specific examples or metrics]. These experiences have sharpened my [mention soft skills] and my ability to [mention any other relevant strengths].

Paragraph 3: Why I Want to Join [Company Name] I am attracted to [Company Name] because of its reputation for [mention any specific aspects of the company culture, projects, or values that resonate with you]. I am eager to contribute my skills and learn from the talented team at [Company Name].

Conclusion: In conclusion, I am excited about the opportunity to contribute to [Company Name] and am confident in my ability to excel in the [Job Position]. I look forward to the possibility of discussing how my skills and experiences align with your company’s needs in further detail.

Thank you for considering my application. I am eager to further discuss how my qualifications make me a strong fit for this position.

Feel free to customize this Essay Letter Writing for job application based on your specific experiences, skills, and the requirements of the job you are applying for.

Essay Letter Writing for Different Audiences

Essay Letter Writing for different audiences involves tailoring your content, tone, and approach based on the specific group you are addressing. Below are examples of Essay Letter Writing for different audiences:

1. Essay Letter Writing to Parents – Topic: Importance of Extracurricular Activities for Student Development

[Your Name] [Your Grade/Class] [Date]

[Parents’ Names] [Parents’ Address]

Dear Mom and Dad,

I hope this letter finds you both well. As your son/daughter and a student at [Your School], I wanted to share my thoughts on the significance of participating in extracurricular activities for overall student development.

[Continue with the body of the essay, discussing benefits, personal experiences, and the impact on academic and personal growth.]

2. Essay Letter Writing to Teachers – Topic: The Role of Technology in Enhancing Classroom Learning

[Teacher’s Name] [School Name]

Dear [Teacher’s Name],

I trust this letter finds you well. As a student in your [Subject] class, I would like to explore the impact of technology on classroom learning and how it can enhance the educational experience for both students and teachers.

[Continue with the body of the essay, discussing positive impacts, examples, and potential challenges.]

3. Essay Letter Writing to Friends – Topic: The Benefits of Reading for Personal Growth

[Your Name] [Date]

[Friends’ Names]

Dear Friends,

I hope you’re doing great. Recently, I’ve been reflecting on the many benefits of reading and how it contributes to personal growth. I thought I’d share my thoughts with you.

[Continue with the body of the essay, discussing the joys of reading, cognitive benefits, and the impact on personal development.]

[Your Full Name]

4. Essay Letter Writing to the Editor – Topic: Addressing Environmental Concerns in Our Community

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Editor’s Name] [Newspaper/Magazine Name] [Address]

Dear Editor,

I am writing to bring attention to the environmental concerns in our community, specifically focusing on [specific issue]. It is imperative that we address these issues to ensure a sustainable future.

[Continue with the body of the essay, providing information, possible solutions, and urging community involvement.]

[Your Full Name] [Your Contact Information]

Feel free to customize these letters of Essay Letter Writing for different audiences based on the specific audience and topic you are addressing. Adjust the language, tone, and content to suit the relationship and communication style appropriate for each audience.

Essay Letter Writing About Pollution – Email Format

Here’s an Email Format of Essay Letter Writing about Pollution:

I am writing to you today to express my deep concern about the issue of pollution. In recent years, pollution has become a major problem that is affecting our environment, our health, and our future. It is a global issue that needs to be addressed urgently.

Pollution is caused by various factors, including industrial activities, transportation, and waste disposal. The consequences of pollution are dire, including climate change, respiratory problems, and biodiversity loss. It is important that we take action to reduce our carbon footprint, recycle waste materials, and limit the use of harmful chemicals.

As citizens of this planet, we all have a responsibility to protect our environment and reduce pollution. I urge you to join me in taking action to reduce pollution in our daily lives. We can start by using public transportation, conserving energy, and practicing responsible waste disposal.

Let’s work together to create a healthier and more sustainable future for ourselves and generations to come.

Essay Letter Writing for Various Occasions

Essay Letter Writing for various occasions involves tailoring your content to the specific event or celebration. Below are examples of Essay Letter Writing for different occasions:

1. Essay Letter Writing for Graduation – Reflecting on the Journey

[Your Name] [Graduation Date]

[Principal’s Name] [School Name]

Dear Principal [Principal’s Last Name],

As I stand on the threshold of a new chapter in my life, I find myself reflecting on the incredible journey that has led me to this moment. Graduation is not just a culmination of academic achievements, but a celebration of growth, resilience, and the bonds formed in these hallowed halls.

[Continue with the body of the essay, reflecting on memorable experiences, friendships, and the lessons learned during the academic journey.]

[Your Full Name] [Your Graduation Class]

2. Essay Letter Writing for Thanksgiving – Gratitude for Family and Friends

[Recipient’s Name] [Recipient’s Address]

As Thanksgiving approaches, I find myself overwhelmed with gratitude for the blessings in my life, particularly the cherished relationships with family and friends. In the spirit of thankfulness, I wanted to take a moment to express my heartfelt appreciation for the impact you have had on my life.

[Continue with the body of the essay, expressing specific reasons for gratitude, fond memories, and the significance of the relationship.]

Warm regards,

3. Essay Letter Writing for a Birthday Celebration – Reflecting on Another Year

[Your Name] [Birthday Date]

[Recipient’s Name]

As I celebrate another year of life, I am prompted to reflect on the experiences, growth, and joys that this journey has brought. Birthdays are not just a marker of passing time; they are a celebration of the lessons learned, the relationships cherished, and the memories created.

[Continue with the body of the essay, reflecting on the past year, expressing gratitude, and sharing hopes for the future.]

Cheers to another year,

4. Essay Letter Writing for New Year’s Resolutions – Setting Intentions for the Year Ahead

As the New Year approaches, it offers a fresh canvas on which to paint the aspirations, goals, and intentions for the coming months. In the spirit of new beginnings, I wanted to share my reflections on the year gone by and outline the resolutions that will guide my path in the year ahead.

[Continue with the body of the essay, reflecting on achievements and challenges of the past year, and outlining specific resolutions.]

Wishing you a wonderful New Year,

Feel free to customize these letters of Essay Letter Writing in different occasions based on the specific occasion and your personal sentiments. Adjust the language, tone, and content to suit the nature of the event or celebration.

College Admission Essay Letter Writing

Writing a college admission Essay Letter Writing is an important step in the application process. Below is a sample college admission essay letter:

[College Admissions Office] [College/University Name] [College/University Address] [City, State, ZIP Code]

Dear Admissions Committee,

I am writing to express my sincere interest in joining the [College/University Name] community as a [Your Intended Major] major. As a passionate and dedicated student, I am eager to contribute to and benefit from the academic environment and unique opportunities offered by your esteemed institution.

Introduction: Ever since I attended [Your High School Name], I have been inspired by the pursuit of knowledge and a desire to make a positive impact on the world. [Provide a brief introduction to your academic background and interests.]

Why [College/University Name]? [College/University Name] stands out to me as the ideal place to further my academic journey due to [mention specific reasons such as renowned faculty, exceptional programs, unique resources, or a particular campus culture]. The [Your Intended Major] program, in particular, aligns perfectly with my academic and career aspirations.

Unique Qualities and Achievements: Throughout high school, I have consistently demonstrated my commitment to excellence in [mention specific academic or extracurricular achievements]. These experiences have not only shaped my character but have also prepared me for the challenges and opportunities that a rigorous academic environment like [College/University Name] provides.

Contributions to Campus Life: I am excited about the prospect of contributing to the vibrant campus life at [College/University Name]. My experiences in [mention relevant extracurricular activities or community service] have instilled in me a sense of leadership, teamwork, and social responsibility.

Personal Growth and Goals: Beyond academics, I see [College/University Name] as a platform for personal growth and exploration. I am eager to immerse myself in the diverse learning experiences, engage with a community of like-minded individuals, and broaden my perspectives.

Conclusion: In conclusion, I believe that my passion for [Your Intended Major], commitment to academic excellence, and dedication to contributing positively to campus life make me a strong candidate for admission to [College/University Name]. I am excited about the prospect of becoming a valuable member of your community and contributing to the rich tapestry of experiences at [College/University Name].

Thank you for considering my application. I look forward to the opportunity to contribute to and benefit from the vibrant academic environment at [College/University Name].

[Your Full Name] [Your High School Graduation Year] [Your Signature – if sending a physical letter]

Feel free to customize this letter based on your specific experiences, aspirations, and the requirements of the college or university you are applying to. It’s important to convey your unique qualities, achievements, and reasons for choosing the institution.

FAQS for Essay Letter Writing – Format, Examples, Writing Tips

What is the basic format for an essay letter writing.

The basic format of Essay Letter Writing includes a salutation, introduction, body paragraphs, and a conclusion. Include your contact information, date, and a closing signature. The structure may vary depending on the type of letter and audience.

How do I start an essay letter?

Start with a salutation addressing the recipient. In the introduction, engage the reader with a compelling hook, such as a question, quote, or personal anecdote, to draw them into your essay.

What should I include in the body paragraphs of an essay letter?

Each body paragraph should focus on a specific point or idea related to your topic. Include supporting evidence, examples, or personal experiences to strengthen your arguments or convey your message effectively.

How do I end an essay letter?

Conclude your essay letter by summarizing key points, reiterating the main message, or providing a call to action. End with a closing statement that leaves a lasting impression on the reader.

Can you provide examples of Essay Letter Writing for different purposes?

Certainly! Essay Letter Writing Examples include job application essay letters, college admission essay letters, letters to friends on specific topics, and letters addressing various occasions. Tailor the content based on the purpose and audience.

Essay Letter Writing is an important skill that has been around for centuries. It serves as a means of communication and expression of ideas and emotions. With the advancement of technology, letter writing has evolved, but its importance has not diminished. Whether it is a formal business letter or a personal letter to a friend, the art of letter writing requires attention to detail, clear communication, and an understanding of the audience.

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How to Write a Formal Essay: Format, Rules, & Example

If you’re a student, you’ve heard about a formal essay: a factual, research-based paper written in 3rd person. Most students have to produce dozens of them during their educational career. 

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Writing a formal essay may not be the easiest task. But fear not: our custom-writing team is here to guide you through the process. This article will:

• explain what a formal essay is;
• show how to write it step by step;
• provide you with an essay sample. 

👔 Formal Essay Definition

• ✅ How to Write
• ✍️ Writing Rules
• 🖥️ Essay Format
• 📑 Sample Paper

🔍 References

A formal essay is a well-structured piece of writing with a clear introduction, body, and conclusion. This type of essay often includes cited research, uses an academic tone, and is written in 3rd person. While writing a formal essay, it’s necessary to back up your arguments with factual evidence.

What Is an Informal Essay vs. Formal Essay?

Essays come in two formats: formal and informal (also known as personal .) They differ in terms of style and context. You can choose one of the formats depending on the situation and the type of paper you need to write.

Don’t know how to tell the difference between them? Well, here are some key characteristics of these essay types:

As you can see, these types of writing are almost total opposites. Informal essays are only reserved for creative assignments, which means that most of the papers you write need to be formal.

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Our article on creative essays can help you write an informal paper. But how do you craft a perfect formal essay? Keep reading to find out.

✅ How to Write a Formal Essay

Traditionally, a formal essay it’s composed of 3 sections: an introduction, 3 or more body paragraphs, and a conclusion. Let’s examine each part in detail.

Formal Essay Introduction

The introduction is what your essay starts with. Its primary goal is to catch the reader’s attention with a hook, briefly introduce the topic, and lead toward the thesis statement located at the end of the first paragraph.

Here is what you might want to keep in mind while writing the introduction:

If you want some more inspiration for your introduction, check out our article on hooks in writing .

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Now on to the thesis statement : the key idea of your essay. When working on it, keep in mind that it should answer the central question in your topic and reflect your essay’s overall structure. your essay’s overall structure.

Suppose your topic is related to the teaching methods involving poetry. In that case, the thesis statement can be like this:

Teaching methods that involve reading and writing poetry in elementary school are beneficial for children as they enhance their capacity for empathy, develop creativity, and help with self-realization.

Formal Essay Body

The next part of an essay is the main body paragraphs. They support the thesis statement with well-developed arguments and explore the topic in-depth. Each body paragraph starts with a topic sentence stating its main point. The length of a paragraph can vary, but the best option is to have between 4 and 7 sentences.

To make the text flow easily, you may use transitional words. Here are some examples:

• after all, 
• for instance, 
• on the one/other hand, 
• initially, 
• as a result.

How to Write a Formal Essay Conclusion

Lastly, every essay needs closure. A good conclusion summarizes the essay’s main ideas, includes a paraphrased thesis, and encourages the readers to think more about the topic.

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The structure of a conclusion may change slightly depending on the subject. For instance, it can suggest some solutions to a problem, express an opinion, or give a recommendation. It’s important to remember that the conclusion is a part that emphasizes your essay’s most important points and doesn’t introduce new information.

If you’re curious about writing each essay part, check out our article on 5-paragraph essays .

✍️ Formal Writing Rules

Just like choosing the proper attire to wear to a formal event, we need to use the right words while writing a formal essay. Here are some suggestions that can help you maintain a formal tone in your paper:  

Dos of formal writing

• Pay attention to your vocabulary. The words you will use in a formal essay will likely have a nuanced meaning. Make sure you know exactly what the terms mean, and do your best to sound precise.
• Use punctuation correctly. Here are some of the things to watch out for: Avoid exclamation marks; Use dashes for insertions; Use colons with enumerations; If you’re unsure of whether to use a punctuation mark or not, rewrite the sentence in a way that doesn’t require it.
• Use varied sentence structure. In formal writing, there is always a danger of sounding monotonous. Avoid repeating sentence structures to make your essay more readable.
• Provide references. It’s essential to cite every idea that you borrow. Try to paraphrase quotations from your sources: it will help you avoid plagiarism.

Don’ts of formal writing

• Avoid using pronouns.  With words such as “I,” “me,” “we,” or “us,” an essay becomes wordy. It also makes the author seem less sure of their ideas. If you want to use personal pronouns, try substituting them with words like “the reader,” “viewers,” or “one.”
• Avoid using slang expressions and nonstandard diction. Slang words in a formal essay will make it less appealing to the readers. If you want to be taken seriously, it’s best to avoid those expressions and use proper Standard English.
• Avoid informal tone.  When you write a formal essay, incorporate the language and the expressions you would use while delivering a speech, not the words you use when you casually talk to friends. A formal tone suggests that the author is serious about the topic and respects the audience.
• Avoid passive voice. Passive verbs are hard to read, and they are wordy. Use active voice to sound more straightforward and concise.

Contractions in Formal Writing

A contraction is usually a combination of two words into one, such as “don’t,” “isn’t,” “can’t,” and “wouldn’t.” When you work on a formal essay, it’s essential to be careful about contractions. It’s inappropriate to use them in academic writing, so it’s best to stick to the full variant.

However, there are exceptions to this rule. For instance, when working with direct quotations, it’s essential to reproduce words exactly as they are used in the original. To learn more about it, be sure to check out the University of North Florida’s article on in-text citations .

What to Use Instead of “You” in an Essay

Another common mistake students make is using the “you” and “yours” pronouns to address the readers. This mistake can make the essay overly informal and lead to misinterpretations of the text.

How do you fix it? Our advice is to replace 2nd-person pronouns with the following words:

• individuals,

You can find more formal writing tips in this informative video from Smrt English:

🖥️ Formal Essay Format

Now that we’ve discussed formal essay writing in detail, it’s time to look at the formatting. A formal essay is usually written in MLA or APA formats. If you’re asked to write a paper in one of these formats, you may find the guidelines below helpful:

📑 Formal Essay Example

Here is an excellent sample of a formal essay that uses all the guidelines mentioned in this article. It will help you to produce a perfect paper of your own:

For more information, check out Purdue OWL’s resources on various formatting styles .

Formal Essay Topics

• Stress management techniques  
• The effects of coffee  
• Negative effects of technology on children 
• Causes and outcomes of organizational conflicts in sports  
• Different types of friends  
• Same-sex marriages in the United States  
• Are early marriages harmful or beneficial? 
• How do nutrition and hydration improve athletes’ performance? 
• Is polygamy morally acceptable? 
• Different features of sports business  
• What characterizes friendship in the age of media ? 
• Positive and negative effects of tourism on environment in the Caribbean  
• How does society treat single parents ? 
• How does the uninvolved parenting style affect child’s future well-being? 
• The role of family relationships in Odyssey  
• Financial concepts in sport finance  
• Main features of a strong marriage  
• The importance of media coverage for sport teams 
• Reasons why students choose to get internship  
• The role of stadiums in the sports industry 
• The multiracial family: the Carters case analysis  
• Characteristics of children’s sports  
• Crucial factors affecting health fitness  
• How is technology used in hotel management ? 
• Structure and operational context of Four Seasons  
• What are the main qualities of a true friend?  
• Different websites that promote rental properties 
• The imperative aspects of tourism  
• Importance of hotel training  
• What factors determine adolescents’ adjustment after they experience parental divorce ? 
• How does tobacco use affect the human body?  
• The importance of language and world view for communication 
• What makes a combination of reinforcement and punishment in parenting efficient? 
• The scientific approach of sports economics  
• How does divorce affect children? 
• Living on-campus vs. living off-campus when attending university: a comparison  
• How does the New Moves program promote a healthy lifestyle? 
• How to be an effective counselor  
• Various types of restaurants in Ireland  
• Carolina Dog’s characteristics 
• Comparison of Monzameon’s The Love Suicides at Amijima and Tartuffe by Moliere  
• Comparing homosexual and heterosexual families  
• How is family presented in Everyday Use by Alice Walker ? 
• In what ways can Anaerobic Threshold be assessed? 
• Is bad parenting a healthcare problem? 
• Why student-athletes should benefit from sports  
• Mind-body awareness and its health benefits 
• Can punishment boost academic performance? 
• Techniques to teach students swimming  
• Issues faced by the sports licensing field 

Thanks for reading through this guide! We hope that you found it helpful and now have a better idea of how to write an excellent formal essay. Don’t hesitate to share our article with a friend who may need it. Good luck!

Further reading:

• How to Write a Critical Thinking Essay: Examples & Outline
• What Is a Discourse Analysis Essay: Example & Guide
• How to Write a Narrative Essay Outline: Template & Examples
• How to Write a Précis: Definition, Guide, & Examples 

❓ Formal Essay FAQs

It’s best not to use pronouns such as “I,” “my,” “we,” “our,” etc., in a formal essay since it give the paper an informal tone and the text becomes wordy. It also makes the writer seem less sure about their ideas.

It’s better to avoid using parentheses and dashes in formal academic writing. If the information you want to include in the essay is important enough, it should be a part of the sentence. Otherwise, you can simply omit it.

The formal and informal essays differ in style and context. While a formal essay is a piece of well-structured writing that tries to convince the reader by providing arguments, an informal essay has no set structure. It reflects the author’s personal thoughts or opinions.

Starting your sentence with “because” in formal writing is not the best idea. The word “because” is a subordinate conjunction, which means it’s used to join the main clause to a subordinate clause, not to start a sentence.

It’s best to avoid using 1st- and 2nd-person pronouns, slang expressions, nonstandard diction, and contractions in a formal essay. They are primarily used in daily speech and are considered inappropriate in academic writing. 

• Point of View in Academic Writing: St. Louis Community College
• Components of a Good Essay: University of Evansville
• Introductions & Conclusions: University of Arizona Global Campus
• How to Improve Your Academic Writing: University of York
• Nine Basic Ways to Improve Your Style in Academic Writing: University of California, Berkeley
• Academic Writing Style: Organizing Your Social Sciences Research Paper: University of Southern California
• Formal and Informal Style: Northern Illinois University
• Formal Writing: Davenport University: LibGuides
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• Example of a great essay | Explanations, tips & tricks

Example of a Great Essay | Explanations, Tips & Tricks

Published on February 9, 2015 by Shane Bryson . Revised on July 23, 2023 by Shona McCombes.

This example guides you through the structure of an essay. It shows how to build an effective introduction , focused paragraphs , clear transitions between ideas, and a strong conclusion .

Each paragraph addresses a single central point, introduced by a topic sentence , and each point is directly related to the thesis statement .

As you read, hover over the highlighted parts to learn what they do and why they work.

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Table of contents

Other interesting articles, frequently asked questions about writing an essay, an appeal to the senses: the development of the braille system in nineteenth-century france.

The invention of Braille was a major turning point in the history of disability. The writing system of raised dots used by visually impaired people was developed by Louis Braille in nineteenth-century France. In a society that did not value disabled people in general, blindness was particularly stigmatized, and lack of access to reading and writing was a significant barrier to social participation. The idea of tactile reading was not entirely new, but existing methods based on sighted systems were difficult to learn and use. As the first writing system designed for blind people’s needs, Braille was a groundbreaking new accessibility tool. It not only provided practical benefits, but also helped change the cultural status of blindness. This essay begins by discussing the situation of blind people in nineteenth-century Europe. It then describes the invention of Braille and the gradual process of its acceptance within blind education. Subsequently, it explores the wide-ranging effects of this invention on blind people’s social and cultural lives.

Lack of access to reading and writing put blind people at a serious disadvantage in nineteenth-century society. Text was one of the primary methods through which people engaged with culture, communicated with others, and accessed information; without a well-developed reading system that did not rely on sight, blind people were excluded from social participation (Weygand, 2009). While disabled people in general suffered from discrimination, blindness was widely viewed as the worst disability, and it was commonly believed that blind people were incapable of pursuing a profession or improving themselves through culture (Weygand, 2009). This demonstrates the importance of reading and writing to social status at the time: without access to text, it was considered impossible to fully participate in society. Blind people were excluded from the sighted world, but also entirely dependent on sighted people for information and education.

In France, debates about how to deal with disability led to the adoption of different strategies over time. While people with temporary difficulties were able to access public welfare, the most common response to people with long-term disabilities, such as hearing or vision loss, was to group them together in institutions (Tombs, 1996). At first, a joint institute for the blind and deaf was created, and although the partnership was motivated more by financial considerations than by the well-being of the residents, the institute aimed to help people develop skills valuable to society (Weygand, 2009). Eventually blind institutions were separated from deaf institutions, and the focus shifted towards education of the blind, as was the case for the Royal Institute for Blind Youth, which Louis Braille attended (Jimenez et al, 2009). The growing acknowledgement of the uniqueness of different disabilities led to more targeted education strategies, fostering an environment in which the benefits of a specifically blind education could be more widely recognized.

Several different systems of tactile reading can be seen as forerunners to the method Louis Braille developed, but these systems were all developed based on the sighted system. The Royal Institute for Blind Youth in Paris taught the students to read embossed roman letters, a method created by the school’s founder, Valentin Hauy (Jimenez et al., 2009). Reading this way proved to be a rather arduous task, as the letters were difficult to distinguish by touch. The embossed letter method was based on the reading system of sighted people, with minimal adaptation for those with vision loss. As a result, this method did not gain significant success among blind students.

Louis Braille was bound to be influenced by his school’s founder, but the most influential pre-Braille tactile reading system was Charles Barbier’s night writing. A soldier in Napoleon’s army, Barbier developed a system in 1819 that used 12 dots with a five line musical staff (Kersten, 1997). His intention was to develop a system that would allow the military to communicate at night without the need for light (Herron, 2009). The code developed by Barbier was phonetic (Jimenez et al., 2009); in other words, the code was designed for sighted people and was based on the sounds of words, not on an actual alphabet. Barbier discovered that variants of raised dots within a square were the easiest method of reading by touch (Jimenez et al., 2009). This system proved effective for the transmission of short messages between military personnel, but the symbols were too large for the fingertip, greatly reducing the speed at which a message could be read (Herron, 2009). For this reason, it was unsuitable for daily use and was not widely adopted in the blind community.

Nevertheless, Barbier’s military dot system was more efficient than Hauy’s embossed letters, and it provided the framework within which Louis Braille developed his method. Barbier’s system, with its dashes and dots, could form over 4000 combinations (Jimenez et al., 2009). Compared to the 26 letters of the Latin alphabet, this was an absurdly high number. Braille kept the raised dot form, but developed a more manageable system that would reflect the sighted alphabet. He replaced Barbier’s dashes and dots with just six dots in a rectangular configuration (Jimenez et al., 2009). The result was that the blind population in France had a tactile reading system using dots (like Barbier’s) that was based on the structure of the sighted alphabet (like Hauy’s); crucially, this system was the first developed specifically for the purposes of the blind.

While the Braille system gained immediate popularity with the blind students at the Institute in Paris, it had to gain acceptance among the sighted before its adoption throughout France. This support was necessary because sighted teachers and leaders had ultimate control over the propagation of Braille resources. Many of the teachers at the Royal Institute for Blind Youth resisted learning Braille’s system because they found the tactile method of reading difficult to learn (Bullock & Galst, 2009). This resistance was symptomatic of the prevalent attitude that the blind population had to adapt to the sighted world rather than develop their own tools and methods. Over time, however, with the increasing impetus to make social contribution possible for all, teachers began to appreciate the usefulness of Braille’s system (Bullock & Galst, 2009), realizing that access to reading could help improve the productivity and integration of people with vision loss. It took approximately 30 years, but the French government eventually approved the Braille system, and it was established throughout the country (Bullock & Galst, 2009).

Although Blind people remained marginalized throughout the nineteenth century, the Braille system granted them growing opportunities for social participation. Most obviously, Braille allowed people with vision loss to read the same alphabet used by sighted people (Bullock & Galst, 2009), allowing them to participate in certain cultural experiences previously unavailable to them. Written works, such as books and poetry, had previously been inaccessible to the blind population without the aid of a reader, limiting their autonomy. As books began to be distributed in Braille, this barrier was reduced, enabling people with vision loss to access information autonomously. The closing of the gap between the abilities of blind and the sighted contributed to a gradual shift in blind people’s status, lessening the cultural perception of the blind as essentially different and facilitating greater social integration.

The Braille system also had important cultural effects beyond the sphere of written culture. Its invention later led to the development of a music notation system for the blind, although Louis Braille did not develop this system himself (Jimenez, et al., 2009). This development helped remove a cultural obstacle that had been introduced by the popularization of written musical notation in the early 1500s. While music had previously been an arena in which the blind could participate on equal footing, the transition from memory-based performance to notation-based performance meant that blind musicians were no longer able to compete with sighted musicians (Kersten, 1997). As a result, a tactile musical notation system became necessary for professional equality between blind and sighted musicians (Kersten, 1997).

Braille paved the way for dramatic cultural changes in the way blind people were treated and the opportunities available to them. Louis Braille’s innovation was to reimagine existing reading systems from a blind perspective, and the success of this invention required sighted teachers to adapt to their students’ reality instead of the other way around. In this sense, Braille helped drive broader social changes in the status of blindness. New accessibility tools provide practical advantages to those who need them, but they can also change the perspectives and attitudes of those who do not.

Bullock, J. D., & Galst, J. M. (2009). The Story of Louis Braille. Archives of Ophthalmology , 127(11), 1532. https://​doi.org/10.1001/​archophthalmol.2009.286.

Herron, M. (2009, May 6). Blind visionary. Retrieved from https://​eandt.theiet.org/​content/​articles/2009/05/​blind-visionary/.

Jiménez, J., Olea, J., Torres, J., Alonso, I., Harder, D., & Fischer, K. (2009). Biography of Louis Braille and Invention of the Braille Alphabet. Survey of Ophthalmology , 54(1), 142–149. https://​doi.org/10.1016/​j.survophthal.2008.10.006.

Kersten, F.G. (1997). The history and development of Braille music methodology. The Bulletin of Historical Research in Music Education , 18(2). Retrieved from https://​www.jstor.org/​stable/40214926.

Mellor, C.M. (2006). Louis Braille: A touch of genius . Boston: National Braille Press.

Tombs, R. (1996). France: 1814-1914 . London: Pearson Education Ltd.

Weygand, Z. (2009). The blind in French society from the Middle Ages to the century of Louis Braille . Stanford: Stanford University Press.

If you want to know more about AI tools , college essays , or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!

• Ad hominem fallacy
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An essay is a focused piece of writing that explains, argues, describes, or narrates.

In high school, you may have to write many different types of essays to develop your writing skills.

Academic essays at college level are usually argumentative : you develop a clear thesis about your topic and make a case for your position using evidence, analysis and interpretation.

The structure of an essay is divided into an introduction that presents your topic and thesis statement , a body containing your in-depth analysis and arguments, and a conclusion wrapping up your ideas.

The structure of the body is flexible, but you should always spend some time thinking about how you can organize your essay to best serve your ideas.

Your essay introduction should include three main things, in this order:

• An opening hook to catch the reader’s attention.
• Relevant background information that the reader needs to know.
• A thesis statement that presents your main point or argument.

The length of each part depends on the length and complexity of your essay .

A thesis statement is a sentence that sums up the central point of your paper or essay . Everything else you write should relate to this key idea.

A topic sentence is a sentence that expresses the main point of a paragraph . Everything else in the paragraph should relate to the topic sentence.

At college level, you must properly cite your sources in all essays , research papers , and other academic texts (except exams and in-class exercises).

Add a citation whenever you quote , paraphrase , or summarize information or ideas from a source. You should also give full source details in a bibliography or reference list at the end of your text.

The exact format of your citations depends on which citation style you are instructed to use. The most common styles are APA , MLA , and Chicago .

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If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Bryson, S. (2023, July 23). Example of a Great Essay | Explanations, Tips & Tricks. Scribbr. Retrieved April 9, 2024, from https://www.scribbr.com/academic-essay/example-essay-structure/

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8 Tips to Make Your Writing Sound More Formal

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Here at ProofreadingPal , we get a lot of requests to “elevate tone,” “create a scholarly tone,” and “increase the formality,” and even “help this sound smart.” Truthfully, we cannot make you sound “smart.” There is no substitute for good ideas, but we can (and do) help you elevate your tone and make you sound like a bona fide professional-thinking person. Here are some handy tricks that you can use yourself.

• Avoid colloquial, informal words

I see a surprisingly high number of formal academic/business works that include words that are better left for the water cooler or over a spirited discussion of the merits of Michael Bay movies. Some words to avoid are “totally” (use “completely” instead), “basically” (just avoid it), “impact” (mostly as a verb. You shouldn’t say “that will impact me”), “wicked” (only use this when chatting in online games), and “cool” (this word can mean just about anything. Try to choose a more precise word). In general, avoid all slang words (e.g., rad, YOLO, heaps, guv). If in doubt, see if you could imagine your professor or boss using it. If not, avoid it.

• Proper use of “such as”

In formal writing, never use “like.” It’s probably the most commonly used feature of speech today for certain populations, but avoid it in formal writing. Compare:

Animals, like bears and tigers, are interesting. Animals, such as bears and tigers, are interesting.

See how much more formal the second sounds?

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• Avoid contractions

Contractions such as “can’t,” “didn’t,” and “I’m” are purely a product of verbal speech. We speak in contractions, but the convention is that, for formal, non-fiction writing, we shouldn’t write in them. When writing a formal business letter or an academic essay, forego contractions. It’s easy to use the Word FIND function to seek them out and destroy them.

• Avoid clichés

  Common Formality Mistakes

 This guide wouldn’t be complete without a look at some common practices that people use to make their writing more formal that don’t work. Here are a few practices we end up having to correct time and time again.

5. Don’t use passive voice . Passive voice is wordy, but being formal has nothing to do with wordiness.

• Don’t use thesaurus words you don’t fully understand. Big words don’t make your writing sound more formal, and this can backfire when you pick a word that doesn’t mean what you think it means. Take the sentence, “I saw a red dog walking down the street.” Easy, right? But using too much of a thesaurus might cause you to create: “I consulted a bloodshot mongrel marching down the highway,” which clearly is not what you intended.
• Don’t be wordy.

In all writing, wherever possible, brevity is the soul of wit. (Even I can’t avoid clichés, but at least that’s Shakespeare.) That means, always keep your prose as simple as possible . You may think, “The item that we are discussing could be the solution we are looking for to solve our problem,” sounds better because it’s long, but it’ll just annoy your reader. “That is the solution to our problem,” is better.

• Don’t mangle your sentences with third person.

Some professors still insist their students use third person to make their writing sound more formal, but (and always check with your professor first) style guides such as APA (and us) recommend you use first or second person to prevent passive voice and ambiguous language. Take: “The researcher applied a qualitative approach to the study” for example. Who is the researcher? You or someone else? This is ambiguous. It’s better to say, “I will take a qualitative approach to the study,” and this doesn’t sound any less formal.

Happy writing, and good luck.

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How to write a formal Letter/Email ? | C1 Advanced (CAE)

FCE, CAE, CPE

Practice tests online.

Writing paper will require a response which is consistently appropriate for the specified target reader , and for example, you can expect to be asked to write different kinds of letters. Moreover, their register and style can be formal or informal .

What is the formal style of writing?

The main characteristics of a formal writing style are:

• A more complex structure. Formal writing often uses longer sentences. In formal writing, you will also see a more structured approach generally, with points clearly introduced, explained and concluded.
• An objective approach.  Main points are usually stated and then supported with arguments. Formal writing is less likely to be emotional in style.
• Writing in the third person.  Formal writing is not a personal writing style. The writer often aims to sound dispassionate about the topic.

Me, myself, I Everybody likes to talk about themselves, but when (for example) you’re reviewing a film, y ou should be talking about the film and not about yourself.

The informal you The way the word you is used in informal speech ‘You should have seen it!’ ‘if you know what I mean’   is not appropriate in formal writing. The word you point a finger at the reader. But the readers are not friends of yours, and you have no right to make assumptions about them.

C1 Advanced (CAE) Formal Letter/Email: Structure

Practice, write & improve, c1 advanced (cae) formal letter/email: writing guide, before you start….

Read the task carefully and then… You need to underline all the content points and consider the following:

• Why are you are writing the letter/email? To correct information, to apply for a job, to complain about something…
• Who is the target reader? You may have to write to the editor of a publication, to a potential employer, to a university administrator…
• Which language/register would be appropriate to reach my goal? Is there enough specific detail in my letter/email to convince the target reader?

  The CAE test does not require you to include dates or addresses in any of your letters, whether formal or informal.

1. Salutation

If you do not know the name of the person you are writing to, use this. It is always advisable to try to find out a name.

Dear Sir or Madam

If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. If you are writing to a woman and do not know if she uses Mrs or Miss , you can use Ms , which is for married and single women.

Dear Mr Jenkins

Dear Editor

2. The first paragraph (opening)

The first paragraph of formal letters should include an introduction to the purpose of the letter. The summary of the letter can be found and the intentions which will be displayed through the rest of the letter should be outlined.

Example 1: I am writing in response to the advert I saw in the newspaper seeking people to work as tour guides. I think I would make a very good tour guide and I wish to apply for the job.

Example 2: I am writing about a recent incident in your shop in which I had the misfortune to be involved in. The incident I refer to is when one of your staff stopped me and accused me of shoplifting. 

3. The next paragraphs (main content)

The second and following paragraphs should provide the main information of the letter, and describe the main purpose mentioned in the introductory first paragraph .  Most letters in English are not very long, so keep the information to the essentials and concentrate on organising it in a clear and logical manner rather than expanding too much.

• You should always be polite and respectful. A useful way to achieve it especially in formal letters is to use ‘modal verbs’, i.e., would, could or should.
• It’s important to write simply and clearly . It’s worth noting that you have to avoid using informal language, for instance, avoid contractions (i.e. I’m, it’s, etc.).

Sample paragraph structure:

Paragraph 1: To begin with, I would like to put forward … Paragraph 2: Needless to say, this was …. Paragraph 3: But the thing that impressed me most…

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4. closing and signing off.

Example call to actions:

Example:1   Thank you for your consideration of my suggestions. I look forward to an opportunity to discuss this matter further. Example 2:  If you require further information, please do not hesitate to ask

Closing and signing off:

Yours faithfully –  use it if you don’t know the name of the recipient. Yours sincerely –  use it if you know the name of the recipient.

Let’s sum it up…

C1 advanced (cae) formal letter/email: example letters, cae example formal letter/email.

You recently had an unpleasant experience when you were shopping in a department store. One of the assistants wrongly accused you of shoplifting. Although you were able to prove that you had paid for the item in question, you received no apology.

Write a letter to the manager of the shop, saying why you are angry and disappointed and asking for some kind of compensation for the way you were treated. Say that you will take further action if you do not receive an official apology.

Model answer

Dear Mr Menton,

I am writing about a recent incident in your shop in which I had the misfortune to be involved in. The incident I refer to is when one of your staff stopped me and accused me of shoplifting in front of about 20 other people. Needless to say, this was an extremely embarrassing situation for me. Thank goodness I had kept the receipt to prove that I had paid for everything on my person at the time, but to be accused of stealing like that in front of all those people – some of whom I knew personally – was very humiliating and degrading. The shop assistant used a very accusatory tone…

But the thing that angered and dismayed me most was not the accusation itself – after all, misunderstandings happen sometimes – but the accuser’s failure to acknowledge his mistake or apologise to me. When I showed him the receipt, he simply walked off mumbling about how ‘shady’ a character I looked. Considering how much embarrassment I was caused, I do not think it was too much to have expected a simple apology either, do you?

Which brings me back to why I am writing; if I cannot get an apology from this assistant, then I would like a formal one from you instead. If an official apology is not forthcoming and I am not compensated in some way – with a shopping voucher for example – then be warned that I will take further steps to ensure that I get justice.

I look forward to hearing from you at the very earliest convenience.

Yours sincerely, Michael Mathers

A student from a business school in an English-speaking country has arranged to spend two months on a work experience programme in your department. Your manager has asked you to write a letter to the student, welcoming him to your company, explaining what he will be expected to do and how he will benefit from this experience.

Write your letter .

Dear Mr Miller 

We are delighted that you have decided to spend two months on a work experience programme in the xxx marketing department. We warmly welcome you  to our company in general and to our department in particular .  

Y ou will be given the unique opportunity to work with a young team launching a  new soft drink. Your work will be as interesting as demanding. You will have  to analyse sever al surveys which  have recently been conducted. Based on the results of your analysis you will have to think about possible target customers . F urther more, you will be asked to develop ideas on how exactly we could  launch our soft drink. You will have to gather though ts about how to run a successful campaign. As this project has not been made public yet, we expect  you not to talk about this project to your friends or family . You will be expected  to work hard and, sometimes, for long hours.

However , you will most certainly learn a lot. Y ou will be given the unique chance to develop a marketing campaign. You will also get used to working with different marketing tools. Furthermore, you will have to learn how to  take advanta ge of a wide va riety of computer programs, which will not only  help you to analy se the surveys conducted but will also assist you in making out possible target customers. This two months work experience programme will  help you to understand the use and impact of marketing tools. We are confident that this experience will go far beyond that what you have learnt at university .

We are looking forward to working with you.  

Y ours sincer ely

Your company would like to offer work-experience placements to students in an international college. Write a letter for publication in the student newspaper at the college.

Your letter should explain what your company does, what kind of work-experience placements are available, and how students would benefit from the experience.

Dear Students,

Are you looking for a work placement that will give you plenty of valuable experience and will look good on your CV? If so, then our company may have something to offer you.

We are an international educational exchange organisation which organises links between schools all over the world. We currently have three work-experience placements available for students from your college. The work would involve a range of office tasks, including dealing with correspondence, arranging meetings and keeping our database up-to-date. We are particularly interested in offering these placements to students with some knowledge of two or more languages.

The placements would be of great benefit to the students who are given this opportunity. It would provide experience of working in a small and dedicated team, which would give you the chance to develop a wider range of office skills than would normally be the case in larger organisations. Our international network means that you would also gain some contacts all over the world, which might be of particular value to any of you considering a career in some aspect of education.

You will find further information about our organisation and the placements we offer on our website and we look forward to hearing from any of you who think that the work might be right for you — and that you might be the right person for one of these placements.

Best wishes to you all, Paula Fisher

C1 Advanced (CAE) Formal Letter/Email: Example Questions

Cae formal letter & email topic 1.

Volunteers needed

We are looking for volunteers to help out at a famous, international sporting event. We’re looking for friendly, respectful people with good language skills, good team skills and a ‘can-do’ attitude. We need people to welcome delegates, provide customer service and solve problems. If you think you have what it takes, apply now.

Write an application to become a volunteer. Mention:

– your language skills – your personal qualities – examples of times when you have demonstrated team skills – any relevant work experience

Now write your letter . You do not need to include any postal addresses

CAE Formal Letter & Email Topic 2

A colleague of yours, Alice Watson, has applied for a job in the public relations department of a large charity. Poverty Action. You have been asked to write a letter providing a character reference for her. Indicate how long and what capacity you have worked with her, and how her personal characteristics would make her suited for her job. Here is part of the letter you received from Poverty Action:

The job of Public Relations Co-ordinator consists mainly of supervising PR work and entails travelling around the country and working with various people in our large organization. The successful applicant will need good managerial skills and be committed to the philosophy of our charity

Write your letter in reply. You do not need to include postal addresses

CEA Formal Letter & Email Topic 3

On a recent holiday, you lost a valuable item. Fortunately, you have travel insurance to cover the cost of anything lost. 

Write a letter to the manager of your insurance company. In your letter:

–  describe the item you lost – explain how lost it – tell the insurance company what you would like them to do.

Write your email in an appropriate style.

More than Practice Tests

C1 advanced (cae) formal letter/email: tips & strategy.

If you aim to write an official letter, you should:

• avoid everyday  colloquial language  or  slang
• avoid contractions ( I’m, it’s )
• avoid emotional, subjective language  (terrible, rubbish, etc.)
• avoid general words such as  nice, good, get, etc.

C1 Advanced (CAE) Formal Letter/Email: Writing Checklist

After writing your text, you can check it yourself using the writing checklist below.

How to do that? Simply check your text/email by answering the questions one by one:

• Have I covered all the key information required by the task?
• Have I written only information which is relevant to the task?
• Have I developed the basic points in the task with my own ideas?

Communicative Achievement

• Have I achieved the main purpose(s) of the text (for example, explaining, persuading, suggesting, apologising, comparing, etc.)?
• Have I used a suitable mix of fact and opinion?
• Have I used a suitable style and register (formal or informal) for the task?

Organisation

• Have I used paragraphs appropriately to organise my ideas?
• Have I used other organisational features appropriately for the genre of the text (for example, titles, headings, openings, closings, etc.)?
• Is the connection between my ideas clear and easy for the reader to follow? (For example, have I used appropriate linking words, pronouns, etc. to refer to different things within the text?)
• Are the ideas balanced appropriately, with suitable attention and space given to each one?
• Have I used a wide range of vocabulary?
• Have I avoided repeating the same words and phrases?
• Have I used a range of simple and more complex grammatical structures?
• Have I correctly used any common phrases which are relevant to the specific task or topic?
• Is my use of grammar accurate?
• Is my spelling accurate?

C1 Advanced (CAE) Formal Letter/Email: Useful phrases

Useful phrases for a f ormal letter: (use as set phrases in the exam, don´t experiment with new vocabulary or grammar)

Dear Sir or Madam Dear Mr Jenkins

With regards to the letter/email on… With reference to your letter/email… After having received your letter/email… I received your address from … and would like … Thank you very much for your letter/email on… I have been given your contact details by… and I would like to… In reply to your letter/email of…

Reason for writing

I am writing with regard/reference to …  I am writing to express (my concern about/ disappointment with/disapproval of/apologies for) I would like to draw your attention to/point out …

Referring to their letter 

As you stated in your leter, … Regarding… Concerning … With regard to…

Complaining 

I am wiing to compiain about … You said …but in fact what happened …

Introducing points

(I feel) I must also (dis)agree with … I should also like to point out that … Your (article) states that … However,…

Request for action

I would appreciate it/be grateful if you would … I look forward to receiving/seeing … I trust/very much hope you will …

I hope to hear from you soon… If you require any further information, feel free to contact me Should you require anything else, do not hesitate in contacting me Regards Yours faithfully Yours sincerely (signature)

C1 Advanced (CAE) Formal Letter/Email: FAQ

Who is the audience? This will be given in the prompt.

What is the purpose of the writing? You are usually giving information or requesting action. You should be direct and get to the point quickly.

Should I use headings or bullet points? No.

How should it start? “Dear Sir or Madam (if no name is given), I am writing to…” This is the expected opening of a letter. First, you explain why you are writing, in the next paragraph you explain why you think you should get what you want.

How should it finish? You should clearly re-state your recommendation or desired action in your last paragraph. This is usually followed by a “I am looking forward to…” statement and “Yours faithfully/Yours sincerely, x.”

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Learn the Standard Essay Format: MLA, APA, Chicago Styles

Being able to write an essay is a vital part of any student's education. However, it's not just about linearly listing ideas. A lot of institutions will require a certain format that your paper must follow; prime examples would be one of a basic essay format like MLA, the APA, and the Chicago formats. This article will explain the differences between the MLA format, the APA format, and the Chicago format. The application of these could range from high school to college essays, and they stand as the standard of college essay formatting. EssayPro — dissertation services , that will help to make a difference!

What is an Essay Format: Structure

Be it an academic, informative or a specific extended essay - structure is essential. For example, the IB extended essay has very strict requirements that are followed by an assigned academic style of writing (primarily MLA, APA, or Chicago):

• Abstract: comprised of 3 paragraphs, totaling about 300 words, with 100 words in each.
• ~ Paragraph 1: must include a research question, thesis, and outline of the essay’s importance.
• ~ Paragraph 2: Key resources, scope and limits of research, etc.
• ~ Paragraph 3: Conclusion that you’ve already reached in your essay.
• Table of Contents (with page numbers)
• ~ Research question
• ~ Introduction
• ~ Arguments
• ~ Sub-headings
• ~ Conclusion
• ~ Works cited (bibliography)
• Introduction
• ~ The research question is required
• Bibliography (Works Cited)

This outline format for an extended essay is a great example to follow when writing a research essay, and sustaining a proper research essay format - especially if it is based on the MLA guidelines. It is vital to remember that the student must keep track of their resources to apply them to each step outlined above easily. And check out some tips on how to write an essay introduction .

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How to Write an Essay in MLA Format

To write an essay in MLA format, one must follow a basic set of guidelines and instructions. This is a step by step from our business essay writing service

• Font : 12pt Times New Roman
• ~ Double spaced everywhere
• ~ No extra spaces, especially between paragraphs
• Heading : Example of the heading on the first page of the essay (upper left corner)
• ~ Your name (John Smith)
• ~ Teacher’s / Professor’s name (Margot Robbie)
• ~ The class (Depends on course/class)
• ~ Date (20 April 2017)
• Margins : One-inch margin on the top, bottom, left and right.
• Page Numbers : Last name and page number must be put on every page of the essay as a “header”. Otherwise, it would go in place of the text.
• Title : There needs to be a proper essay title format, centered and above the first line of the essay of the same font and size as the essay itself.
• Indentation : Just press tab (1/2 inch, just in case)
• Align : Align to the left-hand side, and make sure it is aligned evenly.

It’s important to remember that the essay format of MLA is usually used in humanities, which differs from other types of academic writing that we’ll go into detail later. For now, feast your eyes upon an MLA format essay example:

Essay in MLA Format Example

Mla format digital technology and health, mla vs. apa.

Before we move on to the APA essay format, it is important to distinguish the two types of formatting. Let’s go through the similarities first:

• The formatting styles are similar: spacing, citation, indentation.
• All of the information that is used within the essay must be present within the works cited page (in APA, that’s called a reference page)
• Both use the parenthetical citations within the body of the paper, usually to show a certain quote or calculation.
• Citations are listed alphabetically on the works cited / reference page.

What you need to know about the differences is not extensive, thankfully:

• MLA style is mostly used in humanities, while APA style is focused more on social sciences. The list of sources has a different name (works cited - MLA / references - APA)
• Works cited differ on the way they display the name of the original content (MLA -> Yorke, Thom / APA -> Yorke T.)
• When using an in-text citation, and the author’s name is listed within the sentence, place the page number found at the end: “Yorke believes that Creep was Radiohead’s worst song. (4).” APA, on the other hand, requires that a year is to be inserted: “According to Yorke (2013), Creep was a mess.”

Alright, let’s carry over to the APA style specifics.

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How to write an essay in apa format.

The APA scheme is one of the most common college essay formats, so being familiar with its requirements is crucial. In a basic APA format structure, we can apply a similar list of guidelines as we did in the MLA section:

• Spacing : Double-space that bad boy.
• Margins : One Inch margins on all sides.
• Page Numbers : Insert a header at the top left of every page that includes a shortened title of your essay, below 50 characters including punctuation. Slap a number in there too (top right corner).
• Title Page : Title of the paper, author’s name, institutional affiliation. Additional information may be required, such as course title, instructor name and date.
• Headings: All headings should be written in bold and titlecase. Different heading levels have different additional criteria to apply.

You can also ask us to write or rewrite essay in APA format if you find it difficult or don't have time.

Note that some teachers and professors may request deviations from some of the characteristics that the APA format originally requires, such as those listed above.

Note that some teachers and professors maybe have deviations to some of the characteristics that the APA format originally requires, such as those listed above.

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Essay in APA Format Example

Apa format chronobiology, chicago style.

The usage of Chicago style is prevalent in academic writing that focuses on the source of origin. This means that precise citations and footnotes are key to a successful paper.

Chicago Style Essay Format

The same bullet point structure can be applied to the Chicago essay format.

• ~ Chicago style title page is all about spacing.
• ~ Down the page should be the title, with regular text. If longer than one line, double-spaced.
• ~ Next, in the very middle, center your full name.
• ~ Down the page - course number, instructor’s name and the date in separate double-spaced lines.
• Margins : Use one-inch margins apart from the right side.
• ~ Double spaced everywhere.
• ~ No extra spaces, especially between paragraphs.
• Font : Times New Roman is the best choice (12pt)
• Page Numbers
• ~ Last name, page number in the heading of every page on the top right
• ~ Do not number the title page. The first page of the text should start with a 2.
• Footnotes : The Chicago format requires footnotes on paraphrased or quoted passages.
• Bibliography : The bibliography is very similar to that of MLA. Gather the proper information and input it into a specialized citation site.

Tips for Writing an Academic Paper

There isn’t one proper way of writing a paper, but there are solid guidelines to sustain a consistent workflow. Be it a college application essay, a research paper, informative essay, etc. There is a standard essay format that you should follow. For easier access, the following outline will be divided into steps:

Choose a Good Topic

A lot of students struggle with picking a good topic for their essays. The topic you choose should be specific enough so you can explore it in its entirety and hit your word limit if that’s a variable you worry about. With a good topic that should not be a problem. On the other hand, it should not be so broad that some resources would outweigh the information you could squeeze into one paper. Don’t be too specific, or you will find that there is a shortage of information, but don’t be too broad or you will feel overwhelmed. Don’t hesitate to ask your instructor for help with your essay writing.

Start Research as Soon as Possible

Before you even begin writing, make sure that you are acquainted with the information that you are working with. Find compelling arguments and counterpoints, trivia, facts, etc. The sky is the limit when it comes to gathering information.

Pick out Specific, Compelling Resources

When you feel acquainted with the subject, you should be able to have a basic conversation on the matter. Pick out resources that have been bookmarked, saved or are very informative and start extracting information. You will need all you can get to put into the citations at the end of your paper. Stash books, websites, articles and have them ready to cite. See if you can subtract or expand your scope of research.

Create an Outline

Always have a plan. This might be the most important phase of the process. If you have a strong essay outline and you have a particular goal in mind, it’ll be easy to refer to it when you might get stuck somewhere in the middle of the paper. And since you have direct links from the research you’ve done beforehand, the progress is guaranteed to be swift. Having a list of keywords, if applicable, will surely boost the informational scope. With keywords specific to the subject matter of each section, it should be much easier to identify its direction and possible informational criteria.

Write a Draft

Before you jot anything down into the body of your essay, make sure that the outline has enough information to back up whatever statement you choose to explore. Do not be afraid of letting creativity into your paper (within reason, of course) and explore the possibilities. Start with a standard 5 paragraph structure, and the content will come with time.

Ask for a Peer Review of Your Academic Paper

Before you know it, the draft is done, and it’s ready to be sent out for peer review. Ask a classmate, a relative or even a specialist if they are willing to contribute. Get as much feedback as you possibly can and work on it.

Final Draft

Before handing in the final draft, go over it at least one more time, focusing on smaller mistakes like grammar and punctuation. Make sure that what you wrote follows proper essay structure. Learn more about argumentative essay structure on our blog. If you need a second pair of eyes, get help from our service.

Read also our movie review example and try to determine the format in which it is written.

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Related Articles

Formal Essays

Within the activities that you have to deal with in your entire life, there are certain instances where you will be required to write an essay . This is the reason why you have to be knowledgeable on how to construct different kinds of essays so you can easily create a particular one when necessary. One type of essay that is usually asked by entities to be written is a formal essay. A formal essay is commonly associated with academic essay examples  and other educational writing activities. However, the usage of a formal essay is not limited to that as it can be used in professional researchers, business transactions, and other corporate undertakings.

It is essential for a formal essay to inform its audience about a particular matter. More so, it should be composed of details that can persuade the readers to believe what the writer is saying. Refer to the downloadable samples of formal essays that are available in this post so you can have references and guides if you have been tasked to create this specific essay and is unaware of what to do.

Formal Student Profile Essay Sample

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Formal Essay Sample Guide

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Components of a Formal Essay Introduction

Compared to how a  descriptive essay  can be deemed appealing, one of the things that you always have to give focus on when creating a formal essay is the introduction that you will use. First impressions play a vital role in how your target readers will create their perception of your writing. Just as how the physical appearance of people tend to be the factor that can affect your first impression about them, the introduction of your essay can also be the means on how your formal essay can be perceived and initially judged.

You need to create a formal essay introduction that is outstanding. It needs to get the attention of your readers in a way that is not overwhelming. You need to consider different factors when doing your introduction so you can ensure that your formal essay can have a good start. Here are some of the components of a formal essay introduction that you need to be aware of:

• Statistics or research results either coming from the government or reliable non-profit organizations
• Hard hitting questions that are relevant to your topic discussion
• Famous quotations from people whose life works are related to what you will be talking about
• Use another sentence to provide information about your topic.  Your readers need to have a basic background information about what they can expect with regards the content of your formal essay. This should contain details that can be helpful in providing your readers an idea of why it is relevant for them to continue reading your written output. One sentence is enough as your presentation only requires a few words to be done. Again, focus on the main information that you would like to talk about so that your readers will not be misled regarding the content of your formal essay.
• Lastly, incorporate your thesis statement in your introduction. It will be best if you will end your introduction with a thesis statement. This is for the reason that it can represent the main idea of your essay. If you will be able to present the major purpose of your essay and the actual point of discussion, then it will be easier for you to connect with your readers. The initial impact that your introduction can provide can say a lot about how you can direct the attention of your prospective audience. With a strong thesis statement, your formal essay is sure to be off to a good start.

Simple Formal Essay Sample

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Formal Presentation Essay Sample

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How to Create a Formal Essay

Since a formal essay should always be based on factual information, it tends to be more objective, precise and direct to the point compared to other essays. With this, formatting a formal essay requires in-depth knowledge about the topic as well as about the proper format or content flow that should be used to cohesively put together important information. Here is how you can easily format the information that you would like to present in a formal essay may it be a  college essay  or a professional/corporate requirement:

• Create an introduction which can provide the topic of your discussion. We have already given you an idea on how you can formulate an effective introduction. It all boils down to how you will incorporate these ideas to your actual writing. Your introduction may not give a lot of details when compared to the body of you essay but it certainly can convince your readers to continue reading which can make your work more usable and relevant.
• Each paragraph should contain a subtopic that is related to your discussion. This can make your discussion more organized.
• Ensure that your body will have factual details that can support your topic or subject. You have to make sure that the information that you will give to your readers are real so your essay will be deemed credible.
• Always create a body that conveys ideas related to the thesis statement that you have created. With each topic statement, the connection of both your resources and relevant opinions should be evident.
• Make a conclusion that can summarize the entire essay.  If you want to create an efficient essay conclusion, it is suggested for you to restate your thesis statement. This can remind your readers of the discussion that you just had in your essay’s body. Also, it will allow them to connect the purpose of the essay to what you have actually come up with. Your conclusion should also summarize all your main points so you can fully present your stand with regards the subject that you talked about.

Creating the format of your formal essay is easy. However, you have to make sure that your objective for writing the essay is realized. Think of the things that you need to discuss so you can put them in their proper places. Organization within the writing procedures can help you to be more focused on what to discuss first and what to give importance and focus on.

Sample Formal Essay Structure

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Formal Essay Example

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How to Make Your Formal Essay Outstanding Through Proper Language Selection

Writing an essay is not just about its thought, content, and format. Aside from these major factors of essay writing, you also have to be keen when selecting the language to use. May it be in the educational and professional field, using the appropriate language when writing your formal essay can affect the entirety of the document.

You need to make sure that the language that you will use is formal and business-like. This is not only used for writing a formal essay as it can also apply to comparative essay  creation and other writing activities. The language that you will incorporate into your essay can make your formal essay stand out if you will be aware of these items:

• Choose to use words that are formal in nature. Formal vocabulary can help your sentences, phrases, and paragraphs to be structured in a way that it will look more fitting as an academic document.
• As much as possible, veer away from using a first person standpoint. Always be reminded that your main task is to highlight and support your thesis statement. Both nouns and pronouns that are in the first person can actually make your essay less credible as it will sound like what you are stating are baseless or just your own opinion.
• Use words that can formally support your statements. It is essential for your language to have a precise interpretation of your essay and its tone. Being able to do this can help your formal essay to be more put together
• Use a language that is relevant to the needs of your target readers. Avoid slang, jargon, and colloquial terms which may not possibly be understood by your readers. You need to create a proper connection with your readers which is the reason why your language is very important to be considered.

Readers, though interested in the topic that you are writing about, can be offended or feel disinterested if they will find that your language is not appropriate for a particular discussion or written transaction. Hence, you need to be responsible enough as a writer when it comes to choosing your language.

Sample Formal Essay Format

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Extended Formal Essay Guide

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Guidelines in Writing a Formal Essay

Just like any other kinds of essays, there are no strict rules that are irreplaceable. The way that you create a formal essay will always vary from situation to situation. Within the entirety of your formal essay writing, it is for sure that you might commit  common essay mistakes . Listed below are some of the guidelines that you may incorporate into your writing so that your formal essay can look as professional as possible:

• Do not use redundant phrases. Repeating topics or content theme can make your formal essay boring. Repetitive statements can also irritate or bore your readers.
• Use samples of formal essays as your writing guides. If you have no idea on how to create a formal essay, it will be easier for you to create one if you are guided by downloadable samples. Having a reference when doing your own formal essay can help you become more efficient in the entire writing process.
• If samples are not enough to guide you, have the freedom to use templates. There are some templates that already contain a formal essay content. Make sure that you will remove these as all you need from the template is the guideline on how to format the document. More so, refer to the instructions that are given to you so you can incorporate it in the format that you will use.

Formal Essay Rubric Sample

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Formal Literary Essay Sample

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A standardized and comprehensive formal essay is very appealing to readers. Hence, always be consistent with your discussion and the presentation flow that you will follow. Your formal essay can represent your style as a writer which is the main reason why you always have to incorporate credible language, forms, and materials in your writing. Being able to immerse yourself in writing a formal essay in the most effective manner can help you grow as a writer. This will enable you to acquire new skills and develop new opportunities for academic or professional growth.

If you are already prepared to write a formal essay, make use of our samples as well as the tips that we have provided in this post. Review your formal essay before submitting it so you can correct grammatical errors and other mistakes. Writing a formal essay should not be a burden to you. Enjoy the process and learn from everything that you will go through. Once you already get the gist of writing this type of essay, it will be very easy for you to repeat the process for your next writing activities.

Formal Essay Generator

Text prompt

• Instructive
• Professional

Write a Formal Essay on the significance of Shakespeare's works in modern literature.

Discuss the ethical implications of genetic engineering in a Formal Essay.

Formal Letter Writing: How and What for

How to write a professional letter in English: features and nuances

Essay-editor team wants to share useful tips on the creation of formal letters, their styles, structure, proper formatting, greeting, and closure. Official letter creation can make many people worry about their writing skills and poor vocabulary for official correspondence. However, if you adhere to our recommendations, you will manage to create an excellent business letter and you can always rely on support of our qualified paper editor anytime.

Proper official letter format

The composition of official letters usually consists of such components as:

• Letter heading – your name and address
• Name and address of receiver.
• Sender’s initials.
• Attachments.

General writing rules

Use proper format and greeting. There are particular standards of official letter formatting in English, though some deviations are also acceptable (for instance, when it goes about correspondence in British English and American English).

It is crucial to make a good first impression when a letter is started. Use proper greeting for this purpose. If needed, in case if a letter is not in electronic form, mention the address and last name of a receiver in upper right corner. Then start writing.

Make sure that receiver’s full name is correctly written. Use “Dear Sir/Madam” in case when it is unknown whom exactly you appeal to.

How to start a formal letter: samples of the forms of address

• Dear Sir/Madam
• Dear Mr. Green
• Dear Jack Johnson
• Dear Customer

As a rule, official letters are of an official nature and the manner of speech should always be respectful. Inquiry letters always maintain modal verbs to make a request as much respectful as possible. For instance, it is rude to say: “I want to see you in our office on Wednesday”, it would be better: “Could you be so kind and visit our office on Wednesday?”. Letters of complaint should be respectful as well and not too exciting. For instance, if delivering was delayed and, consequently, it delayed the production, it would be correct to say: “The delivering was six weeks delayed and that led to delay of our production transportation”. If you inform about sad news or apologize, it is necessary to indicate nicely and tactfully the reason for a problem. Do you want to know more about a complaint letter? Follow the link then: https://essay-editor.net/blog/complaint-letter-make-everyone-take-you-seriously .

Mention your aim

In an English official letter, the aim of address is clarified in the first paragraph, after that the main idea follows. There are 3 common features of formal letter types:

• They clarify the essence and answer the question “what is it?”.
• They are concise and not rude.
• They contain positive words: “thank you”, “welcome”, “glad”, “obliged”, “appreciate”, “congratulate”, “successfully”, “approve”, etc.

Formal business letter format: tips on official letter creation

1.   When creating your letter, it is necessary to adhere to simplicity and targeting so that the essence of your letter would be clear.

2.   Try to speak simply.

3.   The finest option to begin a letter is to present its aim. It is called a direct approach, and it defines the tone of the whole letter, gripping the reader’s interest.

4.   However, if your letter contains sad news, the straightforward approach is inappropriate. Instead, use an indirect approach, pointing at sad news in the 2nd or 3rd paragraph.

5.   Greeting and introductory part should be respectful. Always be attentive to the attempts and sensitivity of a reader.

6.   It is required to present the nuances of a problem after introduction.

7.   Inform about the causes for a made decision.

8.   Keep single line spacing and double spaces between paragraphs, use left-alignment, and adhere to shorter sentences and precise paragraphs.

9.   Be honest and treat with respect time of a person who will read it: this person is working (most likely) so cut to the chase.

10. Put the needs of other people ahead of yours. Instead of speaking about what you expect from them, say what they can get from you.

11. Be careful and attentive with the name of a receiver (either person or company).

12. Make your tone casual but professional, do not be too official.

13. Avoid slang, excessive self-confidence, arrogance, and boasting.

14. Prefer passive voice along with personal pronouns. Read more about active and passive sentence structure on our blog.

15. A request for action should finalize your writing every time.

16. Leave space after greeting and before closure.

17. Make double space between the final sentence and ending part.

18. If necessary, leave 4 or 5 spaces for a hand-written signature.

19. Official letter should be printed on white paper of A4 format.

20. Finalize letter professionally and respectfully as well.

We want to emphasize an essential point: bear in mind to check your letter for errors at least twice. Of course, the best option is to delegate this task to the specialists. Send us your letter and Essay-editor professionals will polish it.

E-mail advantages

An electronic business letter is much easier to create than an ordinary one. However, it happens sometimes that a letter does not open – this is a disadvantage, of course. It is better to make sure that a letter will be delivered. For this purpose, control the process and enable the reverse notification option.

Also, it can be required to submit a letter with a hand-written signature, documents approved by the seal, scanned papers, etc. (it depends on the purpose and receiver). Here the decision is obvious: send a regular one by post. However, remember that e-mail is money-saving (it is usually free unlike regular letters that require to pay for the envelope, stamps, delivering, and so on) and environmentally friendly (unlike those that require using paper). Remember about the trees!

Also, bear in mind our on-line writing agency: here you can specify all the nuances related to official English directly from experienced experts: https://essay-editor.net/blog/a-tricky-task--how-to-proofread-my-document-properly . Take your chances and be acknowledged!

Formal letter closure

The final part of your written masterpiece should contain something like “Do not hesitate to contact us in case you have any questions”, or if you attach additional materials, use such words and phrases as: “I am enclosing…” or “Please find the attached …”

Closure mainly depends on the relationships with the receiver. Prefer “Yours faithfully” if the receiver is unknown to you, and “Yours sincerely” for the receivers you are familiar with. Do not confuse them! Your sincerity for a strange person may seem pretty suspicious and cause embarrassment.

For less official letter, it is allowed using: “Best regards” or “Kind regards”. When finishing your writing, it is required to mention your last name, title, and sign the paper. Once again, we emphasize the importance of checking the letter for errors before sending it. Our team of professional editors and proofreaders will cope perfectly with the task.

After the closure phrase, put comma and write your data in a new line: a) name, b) e-mail address, c) phone number. Of course, there should be no “Later”, “Thanks”, “TTYL”, “Warmly”, “Cheers”, and other similar colloquialisms.

Formal letter writing in English can make many people worry about their skills and scarcity of vocabulary for formal correspondence. However, if you follow our tips and recommendations, you will create an outstanding formal letter in English. Trust is above all!

The structure of a typical letter is the sequence of the following elements:

• Name and Address of Recipient
• Typist initials

Left-hand side: recipient’s details in this order

• [Company Letterhead]
• [Recipient’s Name, Position]
• Dear [Name]:

This is the most typical way to present the details of a recipient when creating a formal letter. It can vary depending on the type of letter, however, in most cases it is more or less the same.

Proofread it

It is always obligatory to check a letter for mistakes, misprints and other possible inaccuracies. When you finish to create it, it is better to wait for a while, to have some rest, and only then to check the text. However, the best option is to appeal to a professional proofreader or another specialist who will check your letter competently. Our specialists are the best assistants, and they will be happy to help you. Thus, we would want to share what points you need to focus on when checking a letter for mistakes.

Once again, do not forget to recheck your letter for mistakes (at least twice).

Of course, it is always better to turn to a professional proofreader who will do it for you quickly and properly. You will not waste time but get a great error-free text that will make a positive impression on a reader.

How to check a letter in English?

Here are some more pieces of advice for better formal letter writing. These are the tips for a final check before sending:

• Check if the font size, style and color are appropriate for a particular type of formal letter.
• Have a break – drink a cup of coffee and, after that, reread your text again.
• A good tip is to print a letter and read it aloud. It will help notice the mistakes and some excessive elements that can be removed or shortened.

Read your text backwards, starting with the last sentence and moving to the first one.

So you have done it. Now read text carefully to make sure that you have presented your thoughts clearly and precisely. That is it! Send your letter to its receiver without hesitation.

Read, in addition:

How to Carry On Business Correspondence

15 Ways To Expand Your Vocabulary

Exceptional Personal Statement Services Just for You

The Finest Academic English Editor Online

• Letter Writing
• Formal Letter Writing In English

Formal Letter Writing in English - Definition, Format and Writing Samples

The article elaborates on the format of writing a formal letter, the definition and structure of a formal letter, along with sample formal letters for your reference. Formal Letters are professional and need to be drafted carefully. The following topics will help you understand how to write a formal letter in the most effective manner.

Table of Contents

Definition of a formal letter.

• Structure of a Formal Letter – Types of Formal Letters

Writing a Formal Letter – Parts of a Formal Letter

Formal letter writing samples.

• FAQs on Formal Letter Writing Format in English

Formal Letters, also called Business Letters or Professional Letters, are letters that are written in a strict and specific format. Formal letters are naturally much more formal in style than informal/friendly letters. Formal letters can be written for a number of reasons such as,

• to express your concerns while working in a professional setup
• to provide official information across your workspace
• to order goods, to apply for employment, etc.
• to the Editor of a newspaper addressing the problems faced by various groups of people in different areas, etc.

Structure of a Formal Letter

In order to be able to write a formal letter, you have to first understand the reason behind the letter. As far as formal letters are concerned, the structure of the letter changes depending on the type of letter. There are certain rules to be followed to be able to draft a formal letter. Every sentence should be well thought out and laid down in such a way that the message you want to convey should be precise and clear to the reader.

Types of Formal Letters

There are different types of formal letters, as discussed, and they can generally be labelled under the following terms:

Business Letters

Letters of application, letters to newspapers.

Business letters should be terse, clear and to the point. There is no room for any kind of stories in a business letter. Before you start to write a business letter, there are a few things you should keep in mind.

• Use simple, everyday language to convey the message clearly instead of using flamboyant and overemphatic vocabulary.
• Never use jargon that is commonly used in business when you write a business letter.
• Avoid using abbreviations as much as possible.
• The modes of address vary according to the type of letter and the receiver.
• Clear and exact descriptions of the articles necessary with the expected quality and quantity should be listed with utmost care when you write a letter to order goods.
• When replying to a business letter, always quote the date of the letter you are responding to and its reference numbers (if any).

Formal/Business letters include letters from an employer to the employees and vice versa, letters to order and replace goods, letters of serious concern to an officer of higher rank, letters of complaint, etc.

Letters of Application usually consist of letters applying for employment. Before and after you write a letter of application, make sure you check for the following:

• Always start with a short introduction stating whether the applicant is writing in response to a reference from an advertisement found online or in the newspaper.
• State the age, education and experience of the applicant.
• Provide the employer with a genuine expression of the applicant’s earnestness in taking up the job in the respective company.
• Also, furnish references so that the employer can gather an idea of the kind of employee you would be.

Letters of Application should follow the format of formal/business letters.

Always address these letters to ‘The Editor’ and end with ‘Yours faithfully’. Letters to the Editor are letters that express concerns that should be addressed to the higher authorities. These letters should be professional and authentic. No newspaper would publish anonymous letters, so make sure you are writing the letter for a cause and provide your name and address correctly.

When writing a formal letter, always be respectful and conscious of your language, no matter what the subject of the letter might be. To write a formal letter, there are some points to be remembered.

• Always start with the sender’s address
• This is followed by the date .
• The receiver’s address comes next. The receiver can be the name of the firm or the one who represents the firm.
• The subject of the letter is very important. It is a statement of the purpose of the letter. It should be written in a single line.
• The salutation can be Dear Sir/Ma’am. If it is a person you know well, you can address them by their name, ‘Dear Shrinath’.
• The first paragraph should be aimed at introducing yourself and stating the purpose of your letter.
• The second paragraph should furnish all the information about the matter.
• The third paragraph can be a concluding paragraph where you lay out your expectations regarding the matter.
• To close the letter , you can use a complimentary closing like ‘ Yours faithfully’, ‘Yours sincerely’ etc.
• Unlike informal letters, the signature should include your name (in block letters) and designation below your signature.

Formal Letter Sample 1 – Letter to the publisher ordering books for your store

Read More Book Store

24, Crosby Lane

Bangalore 600045

20th August, 2019

The Manager

Zack Publishing House

Mumbai 400012

Subject: Requirement of new books for the store

I have received the books that you sent last week. The books are in perfect condition, and they were delivered on time. Owing to the great service rendered, I would like to order more books that would be a great addition to the wide range of books available at my store. Given below is a list of books that I would like to purchase:

I shall be grateful if you could send me copies of these books as mentioned by VPP as early as possible to the address given.

Thank you in advance.

Yours faithfully,

Manager,  Read More Book Store

Formal Letter Sample 2 – Letter to the Editor about a road that needs repair

25, SS Street

Cheran Nagar

Coimbatore 641023

8th September, 2019

Subject: Repair of the road in Cheran Nagar

I would like to bring to your notice that the people in and around Cheran Nagar have been facing difficulties in travelling back and forth because of the bad condition of the roads there. We have appealed to the Municipality, but there has not been any response on the issue so far.

As our appeals to their office have had no effect, we believe that perhaps a mention in the media would be of great help. Since the beginning of the last month, the roads in Cheran Nagar have been almost impassable. The surface is badly broken up by the heavy rains, and on a dark night, it is positively dangerous for vehicles to pass that way. Moreover, there are heaps of road metal on both sides of the road, which leave very little room in the middle. The residents of the area have been inconvenienced in this way for weeks.

The situation is becoming worse. There have been multiple accidents happening due to this condition. I request you to highlight the seriousness of the matter in your newspaper so that the road may be properly repaired without further delay.

Thanking You

Yours sincerely,

More Formal Letter Samples,

FAQ on Formal Letter Writing Format in English

What is a formal letter.

A formal letter is written for official purposes such as to express your concerns while working in a professional setup, to share official information at your workspace, to order goods, to apply for employment, to the Editor of a newspaper addressing the problems faced by various groups of people in different areas, etc.

What is the format of a formal letter?

A formal letter should include the sender’s address, date, receiver’s address, subject, salutation, body of the letter, complimentary closing and finally, the signature with name (in block letters) and designation.

How can I write a formal letter?

Before you start writing a formal letter, make sure you understand the pattern of the formal letter. Try to include all the necessary information about the matter that is being discussed. Keep your language simple and clear. Make the receiver understand your requirements and also your expectations. Provide authentic information no matter what.

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IELTS Writing Task-1 Sample Formal Letters + Answers

IELTS Writing Task-1 Sample Formal Letters + Answers: IELTS formal letters are commonly asked topics in General Training Writing. These type of questions generally correspond to a person that you have never met, and you do not know their name.

In this lesson, you will learn how to write a perfect band 7+ answer using THREE sample letters and their model answers. We will adopt the following structure which has proven to be the most suitable for formal letters. Practice this structure on the PDF version of the IELTS Writing Task 1 answer sheet .

(a salutation)

Para 1- Say why you are writing to them

Para 2- Bullet point 1 + supporting details 

Para 3- Bullet point 2 + supporting details 

Para 4- Bullet point 3 + supporting details 

(a farewell note)

Yours faithfully ,

[Your Full Name]

You should spend about 20 minutes on this task. Write at least 150 words.

Sample Letter #1 – Complain about missing luggage

You recently took a plane to a holiday. On arrival, you found your luggage missing. You did not receive your luggage until the final day of your vacation. Write a letter to your airline: – Complain about the missing luggage – Tell the company why it caused problems – Seek compensation

RELATED: IELTS Writing Agree / Disagree Essay Topics

Sample Letter #2 – Local newspaper

You are unhappy about a proposal to make domestic airport bigger and increase the total number of flights. You live near the airport. Write a letter to local newspaper: – Explain where you live – Describe your problems – Give reasons why you do not want this development

Sample Letter #3 – Applying for job

The school library is seeking applications for a job over summer break. You want to apply for the job. Write a letter to the manager of the library: – Introduce yourself – Tell about your past experience and skills – Give reasons why you need that job

We hope that this complete overview of IELTS Writing Task-1 Sample Formal Letters and Answers will help you organize your writing better and ultimately fetch you a high band score.

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Application timeline.

We are currently accepting applications for Fall 2024.

St. Thomas offers two admissions types – Early Action (EA) and Regular Decision (RD). Both are free and completely non-binding, so you don't have to commit to St. Thomas until May 1.

• November 1 – Early Action Deadline
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Note: St. Thomas is a test optional school and students are not required to submit ACT or SAT test scores as part of their application. See our test optional policy for guidance on whether or not to submit your scores.

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Transcript(s), test scores, essay questions, letters of recommendation, transcript(s) (required).

We require high school transcripts be sent to us before your application can be reviewed. This transcript must include your entire set of high school grades and courses to date.

We will accept unofficial transcripts for your application. You may submit an unofficial transcript by downloading it from your school system and sending it to [email protected] or your admissions counselor .

If you've attended multiple high schools – and your entire record isn't included on the transcript of your current high school – you're required to submit an official transcript from your previous high school(s) as well.

If you've taken college classes before, we recommend you submit official college transcripts as well – though this IS NOT required.

Students who are admitted and enroll: Please note that an OFFICIAL transcript will be required prior to starting classes at St. Thomas. This official transcript will need to be sent directly from your school and include your graduation date.

Impacts from COVID-19 We know that COVID-19 may have affected the way your school awards grades. We encourage you to share your story when applying for admission. Let us know how COVID-19 impacted your learning and grades/GPA.

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St. Thomas is a test optional school, which means that students are not required to submit ACT or SAT test scores as part of their application.

Our test optional page has more information about this policy and offers guidance about whether or not to submit your scores. Please contact your admissions counselor if you have any questions.

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Though you aren't technically required to answer our essay questions, we highly recommend that you do – especially if you apply without test scores.*

Responses to these questions are used to understand the demographics of our applicant pool and may also be used for other limited purposes after an admission decision (for example, communication about student clubs or organizations that may be of interest) Your information regarding gender, pronouns, race and ethnicity will not be visible to the admissions committee and are not considered during the University of St. Thomas application review.

Below are the current essay prompts. You can choose to write about them or to submit a different personal essay of your choosing. We want to learn a little about you as a person, so please submit an essay that will help us do that.

• Discuss a meaningful contribution you have made through involvement in school, church, community activities or family responsibilities.
• Describe an event, a person or an educational experience that has had a major impact on your life and why.
• Share additional information about your personal story that would be beneficial to the application review process. What do you want the readers to know about you apart from courses and academic credentials?
• Provide an explanation of your transcript record. Is there anything on your transcript that you would like to share more information about with the admissions committee?

We recommend that your essay be one to two pages long.

We also ask a second essay question about your experience with diversity and inclusion. This essay is also optional, but will give you a chance to reflect and speak from your heart.

* If you're applying without a standardized test, we strongly recommend submitting both essays to provide a more well-rounded understanding of your experience.

Letters of Recommendation (Recommended)

Though it's not required, we suggest that you submit one or two letters of recommendation from teachers or other people in your life who can help us get to know you better as we review your application.

Recommenders can email letters to [email protected] or your admissions counselor .

Letters to the Editor | New state law on homelessness is needed |…

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Letters to the Editor

Letters to the editor | new state law on homelessness is needed | letters to the editor.

On Sunday’s Sun Sentinel Opinion page, Broward’s Democratic mayor, Nan Rich, trumpeted the county’s success in dealing with homelessness.

Rich also criticized Gov. Ron DeSantis for signing HB 1365, which bans sleeping or camping on public property. She says HB 1365 “effectively criminalizes homelessness,” but in reality, it gives cities and law enforcement the tools to prevent downtown Fort Lauderdale from becoming a dystopian tent city, with sidewalks carpeted with used syringes and excrement.

Two west coast cities, San Francisco and Portland, Ore., are prime examples of how urban centers devolve when mayors and governors shirk their responsibilities.

Programs touted by Mayor Rich may well serve the percentage of homeless who actively seek to get off the streets.

But those well-meaning plans do nothing to prevent the hardcore subset of transient drug addicts who would turn our city center into a hellscape, as in California. HB 1365 addresses that head-on.

Gerard S. (Jerry) Williams , Fort Lauderdale

The homeless need homes

The homeless don’t need services. They need homes.

There’s ample evidence to demonstrate that providing homes to the homeless is the first step toward resolving the problem of living in the streets.

Supportive homes, combining affordable housing and social and health care services, must be the goal to help people obtain basic necessities, such as food, hygiene and a place to live. Then they can find jobs, manage their incomes and attend to substance abuse issues.

Broward Mayor Nan Rich, the author of Sunday’s viewpoint ( Broward’s homeless need services, not a trip to the jail ), is in a position to make this happen.

Rich can use her bully pulpit to promote the “housing first” concept and advocate for ordinances that require new developments to include low-cost housing, and to persistently remind taxpayers of those costs when the county responds to homeless complaints.

Stefani Daniels, Pompano Beach

Put the homeless to work

I have an idea to serve both the homeless and Broward County.

Every county and state could create a farm and manufacturing factory with living and eating quarters. The homeless can go to either one to work. They will be productive, and at no cost to the government, except for start-up costs.

Charlie Cowie , Hallandale Beach

Stop the demand for drugs

In his letter to the editor of March 27, Bill Jones wants President Joe Biden to protect us from ourselves.

Jones writes: “I think most Americans feel completely helpless and angry at the Biden administration because we can all see what’s going on (with illegal drugs at the border) and yet they’re not using all of their power to protect us.”

Whether or not the Biden administration or the Republican Congress is using all its power to control illegal drugs at the southern border is one of the most hotly debated topics of the day.

However, even if we reduce the flow of illegal drugs to zero into the U.S. via the southern border, we will still have an illegal drug problem until we can control the demand for these drugs by our own citizens.

If we don’t do that, drug suppliers will continue to import illegal drugs into the United States.

If southern border entry points are no longer available to them, they will use other entry points to smuggle drugs into the country. Alternative entry points may cost the smugglers more money. Who will pay for this additional expense? Drug addicts in the U.S., thus adding more hardship to using illegal drugs.

Control the demand for illegal drugs, and you will control the illegal drug problem in the U.S. Can the federal government alone control the use of illegal drugs in the country? I think not. It would take the resolve of all citizens, including Bill Jones, to eliminate the desire by all of the people, for any reason, to use illegal and addicting drugs.

Can it be done? That’s the conundrum.

Michael Simon, Boynton Beach

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Seeking Answers on Israel and Palestine

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To the Editor:

Re “ The Two-State Solution Is a Fantasy ,” by Tareq Baconi (Opinion guest essay, April 7):

Coursing through Mr. Baconi’s essay about the impossibility of a two-state solution is the notion that Jews have no legitimate presence in the Middle East to begin with, and that their presence there represents only the last gasp of the dying British colonial empire.

This argument turns history on its head. Jews and Judaism are of course indigenous to the region (when we end the Passover Seder in a few weeks, we will recite, as Jews have for millenniums, “next year in Jerusalem”) and the partition approved in 1947 was an attempt to provide for the legitimate claims of two peoples to a land to which they had each been long attached. The Zionist leaders of 1947 accepted this partition. Tragically, the Arabs of the region rejected it.

The war that Hamas began on Oct. 7 was not in pursuit of a future state in which Jews and Arabs would coexist. It was a violent expression of the idea that Mr. Baconi expresses in more polite but nonetheless clear terms, that the presence of Jews in their ancestral and historical homeland is fundamentally illegitimate.

Neil Schluger Bronx

Tareq Baconi argues against a two-state solution, considering it a ploy for continued Israeli domination. Yet he fails to articulate an alternative amenable to both Israelis and Palestinians.

Rather, he alludes to a situation in which one merely replaces Israeli domination with Arab domination. How will that end the bloodshed? How would the Israelis ever agree without being killed or expelled?

Each side must compromise; each side will be disappointed. But the only way to avoid another Oct. 7 or another nakba (Palestinian catastrophe), isn’t a forced marriage in which one side dominates the other, but a structured divorce in which each side has its property and rights recognized by the other.

Two states for two peoples isn’t the best option; it’s the only option.

Benjy Braun Washington

“The Two-State Solution Is a Fantasy” is a gift to the Jewish right-wing argument that Palestinians will accept nothing less than the annihilation of the Jewish state and that therefore Israel must do whatever it takes to ensure its security.

The author does the exact thing that he criticizes: a simplistic one-sided view with no acknowledgment that there are two populations who each believe deeply that they are entitled to live in the region without mortal threat.

Neither of them will simply disappear. To think otherwise is the real fantasy.

Sharon Silverman Chabrow Portland, Maine

Re “ White House Says Gazans’ Welfare Is Key to U.S. Aid ” (front page, April 5):

The escalation in President Biden’s language in dealing with Prime Minister Benjamin Netanyahu of Israel does not match the immorality of the conditions in Gaza.

As a longtime ally, the United States, from the beginning, gave Israel a broad license, in the form of arms, aid and support at the United Nations, to respond to the horrific Hamas attack on innocent Israeli civilians on Oct. 7.

Over time, Israel has abused and betrayed that trust by causing unnecessary civilian deaths and widespread destruction and deprivation in Gaza. Israel’s actions and inaction reflect a conscious indifference to civilian death and suffering.

That license must be revoked until a cease-fire is declared. Then, Israel must re-earn our support through scaled-back military operations that protect civilians and civilian infrastructure and concrete actions that relieve Gazans’ suffering.

Michael Curry Austin, Texas

The solar eclipse on Monday ( live updates , nytimes.com, April 8) served to unite humanity in the witnessing of a celestial spectacle in which racial, economic and partisan differences were set aside, however briefly, in a peaceful, awe-inspiring and communal experience of sublime wonderment.

As the sun was slowly yet inexorably obscured by the moon, all of our earthly human rancor seemed petty and ephemeral by contrast.

Compared with the magnitude and magnificence of our planet and its sun and moon and their heavenly dance, humankind’s quotidian travails and grievances are cosmically inconsequential, even if we foolishly and hubristically imbue them with incommensurate vehemence and import during our relatively fleeting lives on terra firma.

Mark Godes Chelsea, Mass.

Re “ How to Make End-of-Life Planning Less Stressful ” (Here to Help, March 27):

This helpful article is important, as so many people do not plan or have essential family discussions. As a result, the wishes of many patients are not respected, as no one knows what they are.

Some will receive unwanted treatment, and others might not receive treatment they would have wanted. Terrible conflicts between family members regularly occur, many unresolved.

Copies of the health care proxy should be readily accessible and should be given to relevant physicians. And people who are on Medicare should have advance care planning discussions with their physicians. These discussions are also very important and are reimbursable .

David C. Leven Pelham, N.Y. The writer is executive director emeritus and senior consultant, End of Life Choices New York.

Re “ Trump Rallies Are Evolving Into a Church ” (front page, April 2):

There’s a lot of alarming information in your article, but you stop way short of clearly naming it for what it is. Donald Trump and his “church” are the latest, clearest embodiment of white Christian nationalism, a perversion that stands the message of Jesus completely on its head.

When Mr. Trump “preaches” hate, division and resentment along the lines of race, gender and sexual orientation and openly advocates violence over peace, his role is more akin to the often invoked “Antichrist” his followers seem to fear so much.

There is little reason to beat around the bush. This is a marginal, extremist cult of personality that would lead the U.S. into a dark and apocalyptic place animated by white supremacy. The New York Times of all publications should be willing to call it what it is without fear of alienating his cult members.

Jerry Threet Victoria, British Columbia

Re “ A Sign Battered by Time ” (Sunday Styles, March 31):

As I put on my jacket on a recent morning — with a peace sign button affixed to it, one of many I have worn since the Vietnam War — I thought of the college student who commented in your article that he wouldn’t consider the peace sign “progressive or anything,” and that it merely signifies “a kind of neutral blanket statement against war and violence.”

If being against war and violence in a world convulsed by conflict and wanting all people to live their lives in peace, with justice, isn’t “progressive,” I would like to know what is.

Ellen D. Murphy Portland, Maine

Our Trump reporting upsets some readers, but there aren’t two sides to facts: Letter from the Editor

• Updated: Apr. 06, 2024, 10:27 a.m. |
• Published: Mar. 30, 2024, 8:16 a.m.

Some readers complain that we have different standards involving Donald Trump and Joe Biden. (AP Photo, File) AP

• Chris Quinn, Editor, cleveland.com/The Plain Dealer

A more-than-occasional arrival in the email these days is a question expressed two ways, one with dripping condescension and the other with courtesy:

Why don’t our opinion platforms treat Donald Trump and other politicians exactly the same way. Some phrase it differently, asking why we demean the former president’s supporters in describing his behavior as monstrous, insurrectionist and authoritarian.

I feel for those who write. They believe in Trump and want their local news source to recognize what they see in him.

The angry writers denounce me for ignoring what they call the Biden family crime syndicate and criminality far beyond that of Trump. They quote news sources of no credibility as proof the mainstream media ignores evidence that Biden, not Trump, is the criminal dictator.

The courteous writers don’t go down that road. They politely ask how we can discount the passions and beliefs of the many people who believe in Trump.

Chris Quinn's recent Letters from the Editor

• Around the globe and the nation, thousands thank us for telling the truth about Trump: Letter from the Editor
• Voices of hope. Voices of anxiety. Tears of gratitude. A global response to how we tell the truth about Donald Trump
• Let’s hang it up on polling. In election after election, they get it wrong: Letter from the Editor

This is a tough column to write, because I don’t want to demean or insult those who write me in good faith. I’ve started it a half dozen times since November but turned to other topics each time because this needle is hard to thread. No matter how I present it, I’ll offend some thoughtful, decent people.

The north star here is truth. We tell the truth, even when it offends some of the people who pay us for information.

The truth is that Donald Trump undermined faith in our elections in his false bid to retain the presidency. He sparked an insurrection intended to overthrow our government and keep himself in power. No president in our history has done worse.

This is not subjective. We all saw it. Plenty of leaders today try to convince the masses we did not see what we saw, but our eyes don’t deceive. (If leaders began a yearslong campaign today to convince us that the Baltimore bridge did not collapse Tuesday morning, would you ever believe them?) Trust your eyes. Trump on Jan. 6 launched the most serious threat to our system of government since the Civil War. You know that. You saw it.

The facts involving Trump are crystal clear, and as news people, we cannot pretend otherwise, as unpopular as that might be with a segment of our readers. There aren’t two sides to facts. People who say the earth is flat don’t get space on our platforms. If that offends them, so be it.

As for those who equate Trump and Joe Biden, that’s false equivalency. Biden has done nothing remotely close to the egregious, anti-American acts of Trump. We can debate the success and mindset of our current president, as we have about most presidents in our lifetimes, but Biden was never a threat to our democracy. Trump is. He is unique among all American presidents for his efforts to keep power at any cost.

Personally, I find it hard to understand how Americans who take pride in our system of government support Trump. All those soldiers who died in World War II were fighting against the kind of regime Trump wants to create on our soil. How do they not see it?

The March 25 edition of the New Yorker magazine offers some insight. It includes a detailed review of a new book about Adolf Hitler, focused on the year 1932. It’s called “Takeover: Hitler’s Final Rise to Power” and is by historian Timothy W. Ryback. It explains how German leaders – including some in the media -- thought they could use Hitler as a means to get power for themselves and were willing to look past his obvious deficiencies to get where they wanted. In tolerating and using Hitler as a means to an end, they helped create the monstrous dictator responsible for millions of deaths.

How are those German leaders different from people in Congress saying the election was stolen or that Jan. 6 was not an insurrection aimed at destroying our government? They know the truth, but they deny it. They see Trump as a means to an end – power for themselves and their “team” – even if it means repeatedly telling lies.

Sadly, many believe the lies. They trust people in authority, without questioning the obvious discrepancies or relying on their own eyes. These are the people who take offense to the truths we tell about Trump. No one in our newsroom gets up in the morning wanting to make a segment of readers feel bad. No one seeks to demean anyone. We understand what a privilege it is to be welcomed into the lives of the millions of people who visit our platforms each month for news, sports and entertainment. But our duty is to the truth.

Our nation does seem to be slipping down the same slide that Germany did in the 1930s. Maybe the collapse of government in the hands of a madman is inevitable, given how the media landscape has been corrupted by partisans, as it was in 1930s Germany.

I hope not.

In our newsroom, we’ll do our part. Much as it offends some who read us, we will continue to tell the truth about Trump.

I’m at mailto:[email protected]

Thanks for reading.

( Note: A follow-up column about the overwhelming international response to this piece can be found here , and a sampling of the responses can be found here .)

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