group presentation outline template

December 4, 2023

How to create a presentation outline (with examples)

Four methods to create a presentation outline and example outlines for inspiration

Co-founder, CEO

Like it or not, if you work in an office environment or go to school, you'll probably have to make a presentation at some point. But creating a great presentation can be challenging, especially when you're short on time or suffering from writers' block.

Luckily, there are lots of ways to get a head start on your presentation outline, and in this article we'll walk through four options for creating a presentation outline and show you several examples of great presentation outlines.

Why should I write a presentation outline?

An outline helps you organize your ideas in a clear and logical way . Instead of getting bogged down on details like formatting or word choice, an outline presents the overarching story of your presentation with just a few main points. This helps to make sure you have a cohesive narrative before you dive in to the nitty gritty work of wordsmithing individual bullet points or selecting the perfect slide theme.

If this sounds like a lot of work, it often is! But spending time writing a great outline will save you time and effort down the road because it will be easier to organize your work and create each slide when you understand how it fits in to the broader presentation.

Here are four ways you can get a start on creating your next presentation outline.

Method 1: Create your outline from scratch

Creating an outline from scratch may sound intimidating if you have never written a presentation outline before, but this is the most straightforward way to get started.

Start by jotting down the three main points you want to make in your presentation. Once you have your main ideas in order, write down a few supporting details and examples for each point.

Then, add an introduction (find an interesting image, quote, or question to help grab the audience's audience) and a conclusion (decide on the best way to summarize the takeaways from your presentation) to the outline, and you are ready to go.

This method is great for those who prefer to have complete control over their presentation and want to create a custom outline that works best for their needs.

Method 2: Create a presentation outline using an AI presentation maker

If you're short on time or looking for a quick way to get a first draft of a presentation outline that you can then refine, using an AI presentation maker is a great option.

Plus AI lets you type a short prompt like "Create a presentation that provides an overview of the Norwegian oil industry," and it will automatically generate an outline of a presentation for you. After Plus creates the outline, you can change the titles of slides, rearrange slides, and remove any pieces of the outline that are not necessary.

From there, once your outline is created, you can click the "Generate presentation" button, choose a template, and let the AI create the first draft of your entire presentation.

This method is a good option for those who want to create a polished presentation without getting stuck with a blank piece of paper. Instead, it frees you up to take a first draft presentation and customize it for your needs.

Method 3: Create a presentation outline using ChatGPT

ChatGPT is an AI chatbot that can help with a wide variety of tasks - everything from acting as a therapist, to sharing recipes, to helping you come up with presentation ideas and creating content for a presentation .

To have ChatGPT help you generate a presentation, you can take two different approaches:

• Use a custom GPT that has been trained to help people create presentations or
• Ask the general ChatGPT interface to "Create a presentation outline for me on the topic of [XYZ]."

Both approaches will yield similar results, but a custom GPT like Plus AI presentation maker will be more fine-tuned to helping people create presentations. It will also provide additional functionality like providing a visual preview of the slides and feedback on how to improve your presentation.

Method 4: Create a presentation outline using a template

Last but not least, using a template is a good way to speed up the process of creating a new presentation outline. Similar to using an AI presentation maker, a template can give you a first draft of an outline that is easier to edit and refine than starting from scratch.

Presentation templates often come pre-designed with example text and images, so all you have to do is fill in your own content. For example, this TED Talk presentation template provides some instructions on how to create an outline for a TED Talk-style slide deck.

The secret to using this method is to find the closest template to the type of presentation you want to create. You should use detailed search terms to and look across multiple sites and resources to find one that matches the content and style that you would like.

Once you have your template, start by reviewing the overall outline or structure and tweak it to meet your needs. Then, you can fill in the specific content (e.g., text and images) with your materials to make it your own to quickly make a beautiful presentation.

Presentation outline examples

Basic presentation outline example.

Let's take a look at a presentation outline and accompanying notes for a persuasive presentation on encouraging people to meditate every day:

I. Introduction

• Hook - find a striking image and tell a story
• Thesis statement - everyone should meditate for 10 min per day

II. Main point 1 - Meditation is one of the easiest ways to improve your health

• Physical health
• Mental health

III. Main point 2 - Meditation is backed up by thousands of years of practice and research

• One anecdote from antiquity
• One anecdote from recent research

IV. Main point 3 - You can get started with meditation today

• Basic technique
• Tips for newcomers

V. Conclusion

• Summarize key points
• Call to action

As you can see, this is a relatively lightweight plan for the presentation, but it provides an easy-to-understand framework that we can fill in with slides.

There are rough notes on specific content for the different points in the presentation, but we don't need to write out everything in fine detail, just the broad strokes.

Pitch deck outline example

Now let's review an outline for a pitch deck that someone might use to present their startup idea to prospective investors. This is for a startup that uses autonomous food trucks to deliver meals to people's homes and workplaces.

I. Problem statement - "Food delivery sucks, and here's why"

• Hook - pictures of typical food delivery headaches (e.g., late/no show, bad selection, etc)

II. Value prop - "FoodDrive revolutionizes the food delivery model"

• Compare value chain of FoodDrive to traditional restaurant and delivery service
• Show how $50 order gets allocated to different people

III. The product - "Customers love our trucks"

• Picture of food truck and menu
• Customer quotes and reviews

IV. Why now? - "Our self-driving technology is ready for prime-time"

V. Business model - "Each truck can generate $2-3M of revenue per year with a 60% gross margin"

• Show high-level financial forecasts on unit basis

VI. Competitive landscape - "FoodDrive's closest competitors don't come close"

• Comparison table with delivery services, in-house delivery, eating out-of-home, etc.

VII. Go to market strategy - "We've tested FoodDrive in 2 markets so far. Here's how we win in new markets"

• Overview of social media strategy
• Case study on new market launch

VIII. Team - "Our team has experience in autonomous vehicles, food delivery, and quick service restaurants"

IX. Traction - "We generate $5M of revenue per year with our 2 trucks, and we can ramp up new trucks immediately"

• Show revenue growth chart with focus on time to ramp new trucks to productivity

X. Fundraising goal - "We are raising $50M to expand FoodDrive to 10 more markets"

• Highlight key milestones we aim to reach with additional funding

Even though a pitch deck is a specialized type of presentation that often requires specific content, it's helpful to start with an outline to build out the 'story' behind the content. That way, you have a cohesive story rather than a set of disparate slides.

How can I create a presentation from an outline?

Once you have your presentation outline written, it's time to start writing your slides. Since you already know the main points you are trying to make in your presentation, the main decisions here are

• What type of visual style you want to follow
• How many slides you want in your presentation
• How you will present or share the slides

To get a head start on creating a first draft of your presentation, you could enter your outline into an AI presentation maker.

This will provide a first draft of the slides so that you can focus on making sure they tell a cohesive story or tweaking individual slides to leave a memorable impression.

Other tips and tricks for great presentations

Here are some resources to help you create great presentations:

• Make slides look good - Here are six tips for making visually appealing slides.
• Number of slides - Here is a calculator that can help you calculate how many slides you need for a presentation depending on how long you need to present.
• Unique presentation ideas - Here are 250 ideas for presentation topics that will help you create a great presentation.

Creating a presentation outline can be one of the most time-consuming parts of the creative process for making a new slide deck. Luckily, there are many tools and templates that can help you kickstart this process.

With these four methods, you can choose the one that works best for your needs and get started on your presentation outline today.

And once you have your outline, make sure to try out a tool like Plus AI presentation maker to quickly get your slides as well!

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Create Effective Presentation Outlines: A Step-by-Step Guide with Tips & Examples

Table of Contents

What is a presentation outline .

A presentation outline is like a roadmap for organizing your thoughts and delivering your message smoothly during a presentation. It helps you structure your content logically, ensuring that your audience can follow along easily. By providing a clear framework, an outline enhances the clarity and effectiveness of your presentation.

Importance of Presentation Outline  

1. Clarity and Focus

Using an outline keeps your presentation organized and focused, preventing you from going off track. It ensures that your presentation has a clear purpose and that all the information you share is relevant to your main points.

2. Logical Structure

A well-crafted outline ensures that your presentation flows logically, guiding your audience smoothly from one point to the next. This helps your audience follow your train of thought and understand your message more easily.

3. Enhanced Delivery

Having a clear outline can boost your confidence and make your delivery smoother. With a structured plan, you’re less likely to forget important points or ramble on, resulting in a more professional presentation.

4. Time Management

An outline helps you manage your time better by estimating how long each part of your presentation will take. This ensures that you stay within the allotted timeframe, keeping your presentation on track and engaging for your audience.

How to Build Strong Presentation Outline s?

1. Purpose of Presentation

Understanding why you’re giving your presentation is crucial for planning its structure. Identifying your goal means thinking about what you want your audience to get out of it. This clarity forms the basis of your whole presentation. There are six potential reasons you might be presenting:

• Sharing information
• Teaching something new
• Making it enjoyable
• Inspiring action
• Convincing people of something
• Motivating them

Thinking about your goal will help you make a presentation that really grabs attention. Answering these questions can help you figure out what your goal is:

• What do I want people to learn or understand from my presentation?
• How will my presentation make a difference to those listening?
• What do I want people to do after my presentation?

Once you have the answers, you’ll have a good idea of what your presentation should cover and where to start.

2. Consider Color and Design

How you present your pitch matters just as much as what you say. Take a moment to think about the fonts and colors you’ll use on your slides. Research suggests that red can convey excitement and grab your audience’s attention, while white gives off a sense of simplicity and clarity.

3. Establishing Structure: Arrange Your Ideas in a Logical Order

When crafting your presentation, it’s important to structure your ideas in a clear and logical sequence. Start with an introduction to set the stage, followed by the main body where you delve into your key points, and wrap it up with a conclusion to summarize your main ideas.

4. Engaging Your Audience

When you’re getting ready for your presentation, think about how you can start off in a way that grabs everyone’s attention. You could ask a thought-provoking question, share an interesting story, or begin with a meaningful quote. The main thing is to get your audience interested right from the beginning and set the tone for the rest of your talk.

5. Adding Visuals

Give some thought to whether you want to include pictures, videos, or other visual stuff in your presentation. Even if your outline doesn’t mention exactly what visuals to use, you can suggest where they might fit in to help explain your ideas.

6. Encouraging Action

Come up with a clear and compelling message to encourage your audience to take action. Whether it’s encouraging customers to try out a new product or inviting people to join a demo, make sure they understand what’s in it for them. And if your presentation doesn’t really need a specific call to action, just wrap up by summarizing your main points and saying thanks for listening.

Alternatively, you can skip the hassle of crafting a presentation outline manually – try SlidesAI for seamless assistance .

Strategies for Crafting an Engaging Presentation

1. Understanding Your Audience

Take some time to know your audience by researching beforehand. This helps you adjust your presentation to connect with them better.

2. Enhance with Quotes, Testimonials, or Data

Make your presentation more interesting by adding extra info like quotes, testimonials, or data. It can make your audience more engaged and reinforce your message.

3. Visualize Your Concepts

How you show your ideas matters a lot. Tools like SlidesAI can help you express your concepts clearly and effectively.

4. Highlight Key Takeaways

Figure out the most important points you want your audience to remember. This makes it easier for them to recall and understand your message.

5. Seek Feedback

Ask for feedback to improve your presentation. It’s a good way to make sure it connects better with your audience.

Presentation Outline Example

Topic: The Impact of Social Media on Mental Health

Target Audience: College students

Time Limit: 15 minutes

I. Introduction (2 minutes)

Attention Grabber : Briefly discuss a real-life example of how social media can negatively impact mental health (e.g., cyberbullying, unrealistic beauty standards).

Introduce the topic : Clearly state the topic and its significance (e.g., “Today, I’ll be talking about the increasing impact of social media on mental health, particularly among young adults like yourselves”).

Preview : Briefly outline the key points that will be covered (e.g., “We’ll explore the positive and negative aspects of social media use, discuss common mental health concerns associated with it, and offer some tips for healthy social media habits”).

II. Main Body (10 minutes)

Positive aspects of social media:

Connection and community : Highlight how social media can help people connect with friends and family, build communities based on shared interests, and combat feelings of loneliness.

Information and self-expression : Discuss how social media can be a source of information, news, and inspiration, and provide a platform for self-expression and creativity.

Negative aspects of social media:

Social comparison and envy : Explain how constant exposure to curated online profiles can lead to social comparison, feelings of inadequacy, and envy.

Cyberbullying and harassment : Discuss the prevalence of cyberbullying and online harassment, their potential to significantly impact mental health, and the importance of online safety.

Addiction and anxiety : Explain how excessive social media use can lead to addiction, anxiety, and sleep disturbances.

III. Conclusion (3 minutes)

Summary : Briefly recap the key takeaways discussed in the presentation.

Call to action : Encourage the audience to be mindful of their social media usage and offer practical tips for developing healthy habits, such as setting time limits, curating their feed, and prioritizing real-life interactions.

Question and Answer : Allocate time for audience questions and address them thoughtfully.

This is just a sample outline, and you can adapt and modify it based on your specific topic, audience, and time constraints. Remember, a well-structured and engaging presentation will effectively communicate your message and leave a lasting impression on your audience.

Frequently Asked Questions

How can ai help you create a presentation outline .

With the assistance of AI tools like ChatGPT and Gemini, crafting outlines becomes a breeze. Furthermore, you can utilize user-friendly online AI presentation tools such as SlidesAI to effortlessly generate your presentations.

Why is putting your outline on a slide a good idea?

Using a presentation outline can be helpful. It makes things clearer, boosts the speaker’s confidence, and helps manage information better. It also keeps the audience more engaged. But, if your presentation is fast-paced, casual, or focused on a specific area of expertise, you might want to keep the outline short and sweet. Just pick what works best for your situation and audience.

What is the format of the presentation outline?

There are various formats, but a common approach is using bullet points, numbered lists , or headings and subheadings. Choose the format that best suits your content and visualizes your information.

How can I adapt my presentation outline for different audiences?

Adapt your presentation outline by tailoring:

• Content : Depth, complexity, and examples based on audience expertise.
• Language : Formality, jargon, and storytelling to match audience and occasion.
• Visuals : Complexity and style to suit audience understanding.
• Delivery : Pace, volume, and even body language to audience energy.
• Focus : Highlight information most relevant to specific interests.

How long should a presentation outline be?

There’s no set rule; it depends on the complexity of your topic and presentation length.

Can I use a mind map to create a presentation outline?

Yes, mind maps can be a good way to visually brainstorm and organize presentation ideas.

What tools can I use to create a presentation outline?

You can use pen and paper, a word processing software like Microsoft Word, or dedicated outlining tools. Presentation software like PowerPoint also offers built-in outlining features.

Save Time and Effortlessly Create Presentations with SlidesAI

Presentation Outline Example and Template

How to create a presentation Outline

A presentation outline is a roadmap to a more successful business pitch — a general plan that summarizes what you want to say to prospective customers, clients or investors. It lets you organize your thoughts, group ideas into main points and present your material logically. But what should you include in your slides?

We've compiled 11 tips for more effective pitch prep.

If you came here looking for presentation templates , here's an a couople of examples from of our most popular ones. If not, just carry on.

Browse our PRESENTATION TEMPLATES

What is a presentation outline.

An outline for a presentation is a helpful tool that organizes the main points and flow of the presentation. It acts as a guide for the presenter, outlining the order in which information will be presented and the main ideas that will be covered. A good outline should include headings and subheadings that outline the main topics and supporting details, ensuring a clear and logical arrangement of information. Creating a presentation outline helps the presenter stay organized and focused, and makes it easier for the audience to follow the content and understand the main concepts of the presentation.

11 tips to create more effective presentations

1. decide on a goal.

Before you brainstorm, and before you scribble down any notes, come up with a goal for your presentation. What do you want your pitch deck to say to your audience? What message do you want to convey? What do you want it to achieve?

Perhaps you want your pitch to raise seed funds. Maybe you want to introduce a new product or service to customers. Whatever the reason for creating your pitch, decide on a specific, measurable goal. This will guide the rest of your preparation.

2. Create a Structure for Your Presentation

Every good presentation includes an introduction, main body, and conclusion. These three components form the "skeleton" of your presentation — the bare bones of your pitch. You don't need to think about all the small details at this stage — you can flesh out your presentation slides at a later date.

Your introduction is probably the most important part of your pitch. After all, you only have seven seconds to make a good first impression, according to research. Use your intro to introduce your brand, greet your audience and give a taster of what's to come.

The body of your presentation includes your main ideas and any supporting ideas. Use it to feature testimonials, financials and fundraising info, traction and milestones, and, of course, your marketing plan.

Finally, your conclusion summarizes all your points in a few slides. This should leave your audience wanting more.

3. Think About Visual Content

Visual content is an essential ingredient. The human brain processes visuals 60,000 times faster than regular text, so including images in your pitch is a great idea. Don't forget about videos, either. Consumers are 64 percent more likely to purchase a product after watching an online video, making visual content a good choice if you want to generate leads and boost sign-ups.

The most successful pitch decks incorporate striking visuals. Others have fancy fonts and graphics. All of this visual content demands attention from your audience and creates a cool aesthetic that will help you outrank your rivals.

At this early stage of pitch deck preparation, you don't have to finalize the images you are going to include in your pitch. However, we think it's a good idea to point out where you are going to use images in your presentation. This way, you can organize your ideas and make sure everything flows properly.

4. Understand What Makes a Good Presentation — and a Bad One

No two presentations are the same. The most successful pitch decks, however, certainly have a lot in common. When creating your outline, discover what makes a brilliant pitch. The University of Hawaii says great presentations rarely cover more than five points. The University of Cambridge in England says there should be four key points in every 45-minute presentation.

Here at Slidebean, we think one idea per slide, good design, lots of images, and quotes all make presentations so much more interesting. We're not fans of the 'thank you' slide, though — the one that recognizes your audience for sitting through your presentation. It's completely unnecessary.

5. Include a Call-to-Action

A call-to-action is much better than a 'thank you' slide. This encourages your audience to take action after your presentation. When creating your outline, think of a short, snappy call-to-action that prompts a response. A call-to-action is your final chance to engage with your audience during your presentation. You might want to encourage people to sign up to your mailing list, for example. Alternatively, you can include a link to your website so people can download a trial version of your product.

"No matter what form your CTA takes, the most important aspect is the copy," says growth marketing expert Sujan Patel and Voila Norbert co-founder, writing for Forbes magazine . "You’re telling the visitor what you want them to do, so it needs to be persuasive. Remember, your audience is looking for an answer or a solution to a problem. Connect with them by telling them exactly what they’re going to get if they take action."

6. Identify a Solution to a Problem

Every day, more than 30 million presentations are created on PowerPoint alone. Then there are the hundreds of thousands of pitches designed in Keynote, Prezi, and Slidebean. With so many presentations out there, how do you inspire people to invest in your services? One way to create a successful pitch is to identify a solution to a problem that your audience might have.

Slidebean recently reviewed some of the best presentation examples from successful startups. Most of them provide solutions to common problems early on in their respective pitches. Customer messaging platform Intercom, for example, says analytics, customer base browsing, and customer research is the answer for businesses who find it hard to engage with customers. They include these solutions near the beginning of their pitch deck.

If you want to have a more successful presentation, think about solving problems in your niche when creating your outline.

7. Use Quotes, Testimonials and Statistics

Quotes from senior management help you convey abstract ideas and make your presentation more engaging. You should obtain any quotes you want to use in your presentation during the planning stage. Testimonials from customers and clients also prove popular. Research shows that positive reviews influence purchasing decisions and increase trust.

Finally, statistics add some depth to your presentation. Industry facts and figures back up any claims you make and increase engagement. Discover relevant statistics when creating your outline. You don't need to include any actual quotes, testimonials or statistics yet. Just jot down where you want to place them in your presentation.

8. Think About Color and Design

The way you present information in your pitch is just as important as the information itself. Now is the time to start thinking about the font/s you want to use or the color of your slides. Research shows that red conveys passion and excitement and catches the attention of your audience. White, on the other hand, conveys simplicity and purity.

Slidebean has a range of color palettes that transform the look of your slides. You can choose up to three color sets and play around with different text, backgrounds, and highlights.

9. Plan the Order of Your Slides

Think of your presentation outline template as a very rough first draft. Decide on what types of slides you want to use, and decide on a final running order. You might feature quotes early on in your presentation, for example, and leave testimonials until the end. Don't forget to include a slide with your contact details — website, phone number, address, etc. — and your brand values.

Your presentation outline should be a group effort, too. Ask your colleagues for input.

10. Identify Key Takeaways From Your Presentation

Your outline should include enough information so you can visualize what your final presentation will look like. Once you have finished your outline, read it back and identify the key takeaways from the document. Is the structure of your presentation clear, for example? Does it convey your brand message? Will it engage your audience?

Every slide in your presentation should achieve the goal you created at the beginning of your outline. If something isn't working, make changes. You might want to switch slides around or remove unnecessary information, for example.

11. Use a Presentation Template

Once you have completed your outline, it's time to start putting everything together. Yes, you could create a PowerPoint pitch deck from scratch, but this is often time-consuming and complicated. Instead, use a template, which provides you with all the presentation slides you need.

Here at Slidebean, we have presentation templates for business of all sizes, including startups and scaleups. You can create a professional pitch deck in just a few minutes by following the on-screen prompts. Everything's included — bullet points, graphics, headers, footers, and more. Take the time to plan your pitch to produce a powerful sales document that helps you communicate with your audience.

Once you have created your presentation outline template, sign up to Slidebean and design a pitch that provides you with a huge return on your investment.

Try Slidebean Templates

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How to make a presentation outline: a step-by-step guide

Georgina Guthrie

April 07, 2021

Whether you’re building a house, baking a cake, or writing an essay — having all the necessary pieces in place before you begin will make the task much easier.

It may seem counterproductive to spend time sorting things out when you’re in a rush… After all, why spend time organizing when you could dive straight in? But the fact is, the opposite is true: Planning saves time, and the same goes for creating a business presentation. Start with a presentation outline.

A presentation outline is a bare-bones version of your talk. It should take the general direction of your pitch, plus summaries of your key points. Its purpose is to help you shape your thinking, organize your thoughts, and make sure your material is presented logically.

In this article, we’re going to take a closer look at what a presentation outline is, how storytelling can help engage your audience, and how to create a flawless outline of your own. Let’s get stuck in.

What’s the purpose of your presentation?

This is the foundation on which you will build your whole presentation — so make sure you know the answer to this question. A good starting point is to think about the overall purpose. There are six possible purposes your presentation might have:

• Inspire action
• Inspire or motivate

In a business setting, it’ll usually be ‘to inform,’ along with one or two others. If you’re there to talk about quarterly results, then you’ll want to inform and motivate. If you’re a business coach, your goals will likely be to inspire, motivate, and entertain.

Once you’ve worked this out, you’ll be one step closer to working out the purpose of your pitch. Here are some questions to help you find an answer to this question:

• What do I want people to take away from my presentation?
• How will what I talk about help others in the room?
• What do I want people to do after my meeting?

Note down your ideas and start creating a topline summary of your presentation purpose. Summarize it into one or two sentences, then put that on your first slide. You can change it later, but this is a good starting point.

Create a story arc for your presentation

As humans, we love a good story. We’ve been doing it since, well, forever. The earliest cave paintings helped the painters and those who saw the paintings make sense of the world.

Interesting things happen when you start telling a story. Your brain’s auditory cortex (aka the bit that helps you listen) switches on. This helps you imagine the activities being described. Meanwhile, the frontal and parietal cortices are fired up, which helps us emotionally engage with what’s being said.

Stories have been, and will always be, a powerful tool for bringing people together. Great stories persuade and inform; the best stories inspire and stay with us. But we don’t often see this happening in the boardroom, where graphs and quarterly results preside.

Stats and numbers suck the life out of a presentation. We think these details will speak for themselves. But… they don’t because, well… they’re boring, and they make us switch off. If you want to inspire your audience, you need to weave those stats into a story . But where do you begin, and how do you start?

Storytelling isn’t something only a few select people are good at. Anyone can master the art with a little practice. It doesn’t even require heaps of creativity because the truth is, stories are formulaic, and once you’ve got the formula down, the rest runs on autopilot.

Let’s look at how to build your notes and ideas into a compelling story using one of the formulas below.

1.Fact and Story

Mixing storytelling with facts works in a kind of mutually supportive cycle. Facts add substance to the story; the story adds interest to the facts.

In this structure, you weave the two together and move back and forth between the two.

• Start with a ‘what if’ question. For example, if you were pitching a vacuum cleaner, your initial sales pitch might be ‘what if you didn’t have to lose suction?’
• From here, work in facts that illustrate the way things currently are. To continue with our example, it might be current stats on traditional vacuums losing suction. Keep alternating facts with fiction throughout the body of your presentation.
• End on a high note that makes the listeners feel like they learned something and want to move to action because of it. For example, to invest in your new product, or to sponsor your new app .

2. The hero’s journey

From Odysseus to Chihiro , adventure stories typically feature a hero who goes on a journey fraught with peril and learns a vital lesson at the end of it. It’s a formula employed by thousands of writers — and you can draw from it to add some drama to your presentation.

This structure works really well for inspirational personal stories, or tales about a company from its humble beginnings to the success it is today.

• Begin somewhere neutral. The situation is neither ideal nor unbearable.
• Introduce a challenge — one that needs to be solved.
• Present a worsening situation. The problem is being addressed, but things are still getting worse.
• Talk about rock bottom. The situation seems impossible; there is apparently no way forward and all seems lost. Until…
• Talk about a new discovery that offers hope.
• Armed with your new abilities, you can tackle the issue head-on.
• Talk about resolving the problem, but instead of returning to the way things were before, the hero (you) discovers an even better way of living.
• Finish with a lesson, which you can share to inspire your audience.

3. The Pitch

The ‘pitch’ style of presentation is commonly used by salespeople. The goal is to show how a product or idea can help an individual overcome a hurdle toward a positive outcome. The story should be relatable, so the audience can picture themselves in the situation and, therefore, benefitting from the solution.

• Start with a summary of the way things are in a way that’s easy to relate to.
• Introduce the problem or hurdle that you need to solve. Make it relatable to further help your audience put themselves in the situation.
• The solution: give your audience a glimpse into a possible solution.
• The fork in the road: Give your audience a couple of options for solving the problem. Offer an average option first, then follow up with a better one.
• Close: Choose the better option and explain why that’s the best one (and only real suitable choice).
• Finish up by telling the audience exactly how to solve the problem, step by step.
• But that’s not all: Before you finish, talk about extra benefits that extend beyond simply solving the problem. Finish on an uplifting high.

4. The explanation

This presentation format is for when you want to teach your audience something — whether that’s a process, a new skill, or a way to overcome a problem. It has similarities with the fact and story structure, insomuch as facts should weave into the story.

• Explain how things are at the moment, what the goal looks like, and how you plan to get there. You can even start with a story to add emotional interest from the get-go.
• Take your first step on the journey toward the final destination.
• Add more steps that build on this.
• Take a moment to recap on the points you’ve covered so far while tying them into the main point. This will help your audience visualize the ground you’ve covered and see where you’re heading.
• Add the finishing pieces to the puzzle and lead your audience to the end.
• By the end of your journey, your audience should feel as though they’ve learned something new.

5. The Opportunity

A close relative of the pitch, this three-part structure swaps a hurdle for an opportunity. Here, you want to show your audience that a problem they thought they had actually has an easy fix.

• Start with the situation as it is now.
• Next, add a ‘but’ — this could be a small hiccup that stops things from being as good as they could be. For example, our chocolate pudding company is doing really well. But we could be doing better if we changed supplier.
• Talk about the opportunity, with as many facts and stats as possible to make it feel achievable and real.
• Add a conclusion.
• Explain why the product or service meets the challenges raised. Add more stats and facts to support your point.

How to plan your presentation

Now you’ve worked out your structure, it’s time to start building your presentation, pulling in all your points and forming them into a story.

Storyboarding is the best way to do this. Directors use storyboards to map out their films scene-by-scene — you’re going to use it to map out your presentation, slide-by-slide.

(Don’t worry, you can do stick people and squiggles if drawing isn’t your strong point.) Image Source

The trick here is to use broad strokes without adding too much detail. Make it too wordy and you’ll lose your top-level view, which is important for assessing the arc of your story. Ideally, have one or two sentences on each slide summarizing what each one will address.

You can do this with pen and paper, but when it comes to final drafts and editing, it’s a good idea to move your drawings over to a digital format. It looks far neater, and it means that if you need to change something, it’s as simple as deleting or editing a cell or slide rather than you having to start over.

Once you’ve got your rough storyboard more or less ready, it’s time to start building your presentation.

Your presentation outline

Using a presentation template will be a big help here. First, choose your template — then start adding pre-made slides according to your storyboard. For those who didn’t plan, this can be a bit of a nightmare that usually ends up with you shuffling slides around indefinitely. For those who planned, it’s simply a matter of putting all your hard work in place, then spicing it up with pictures, video, and audio.

Top Tip : If your slides are there to support your spoken words, try not to make them too wordy. Talking too much will distract your audience, whose attention will be split between what’s on screen and your voice. Instead, opt for images and video. If you’re sharing your presentation slides without presenting them, keep your communication simple and succinct. A wall of text is never engaging.

Finally, rehearse your presentation. According to experts, 10 is the magic number when it comes to practicing speeches . The more you practice, the better it’ll flow, the easier it’ll be for your listeners to get sucked into your story. And when it comes to persuading, inspiring, informing, or selling — having a captive and engaged audience is half the battle.

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• Formats for Group Presentations

The following is a brief list of alternatives for structuring a group presentation. It is by no means an exhaustive list of all the format options, but its enough to get you started. Keep in mind that your group can devise its own unique format by taking elements of each of the options presented below:

The group divides its topic up into a series of more or less equal parts, and each group member is assigned the task of presenting one part of the topic. The group needs to decide how to break up the presentation into several smaller topics, and the group should also plan the order in which the individual topics are to be presented. Each presenter should get the same amount of time to offer their part of the overall topic.

A big problem with this format is that one member might inadvertently cover material that another member thought was theirs to introduce. Groups which divide up the work and rarely meet to check in on each other’s progress are especially vulnerable to this problem. Groups doing a symposium have a high need to coordinate their efforts.

Timing is also a problem. Even if everyone understands that they have 10 minutes to speak, some group members may take longer than expected. This act forces other group members to compensate by rushing or eliminating ideas they had planned to present. Careful time management is essential in this format.

Finally, a symposium runs the risk of becoming a series of unrelated bits unless the group plans careful transition statements in between each of the individual presentations. These transitions help link the parts of the presentation together. It also helps if presenters refer to each other’s ideas — to integrate one person’s material with other ideas presented by different members of the groups. By referring to each other, the group communicates the “connectedness” of their material.

A panel is an interactive format. A moderator poses questions or makes statements to the group, and group members discuss. Each panelist speaks for only a short time — contributions continuing for more than two minutes uninterrupted run the risk of converting the interactive panel into a symposium! The idea is for the members of the group to have a discussion before the audience for the benefit of the audience. So, the panelists talk both to each other and the audience — shifting their focus of attention back and forth.

Panels are often lively, but run the risk of becoming disorganized! The group needs a good moderator and an outline of the topics to be discussed to ensure that the panel avoids becoming chaotic.

Additionally, panelists (other than the moderator) need to be aware of the following suggestions:

• Know and stick to the outline of the discussion
• Contribute frequently
• Keep your contributions focused and BRIEF
• Avoid repetition of points already made
• Assert yourself-don’t wait to be called on
• Listen carefully and critically
• Indulge in friendly disagreements (productive conflict helps raise points
• that might otherwise not surface)
• Be fully prepared to discuss
• Be sensitive to nonverbal communication (your own and others — look
• like you’re interested and that you’re listening!)
• Assist the moderator

Interrogation

Not nearly as threatening as the name sounds! In this approach, the group questions one or more “experts” before an audience of observers. These might be “bone fide” experts that the group has invited to be part of its presentation or members of the presenting group who “role play” an expert. (A group doing a presentation about global warming might ask a faculty member who has done research on the issue to answer questions; a group doing a presentation on a notable author might have one group member play the role of the author and answer questions about particular writings.)

Obviously, this format takes lots of planning. Experts are busy, and may be unable or unwilling to commit the necessary time to your project. Role playing presents different challenges. The group member(s) doing it must thoroughly research the person(s) they’re to become so that the simulation will be accurate and credible.

Because this format is somewhat untraditional in academic settings, it’s essential to check with your instructor to see if he/she will approve of the use of these approaches.

You can arrange a “pro/con” presentation in which members of the group are split. Some present information in favor of a particular issue, while the others in the group present the opposing side. There’s a separate link about debate where you can learn more.

This is a panel presentation where members of the audience can interact with the panel. The moderator asks for audience input during the discussion, and audience members who so desire either ask questions, make statements, or argue with the panel. (If you’ve seen a typical TV talk show, you’ve seen this approach.) The format works best with a skillful moderator who can easily bounce back and forth from panel to audience without getting rattled or confused.

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Free Printable Presentation Outline Templates [Word, PDF]

Unveiling a brilliant idea or sharing knowledge effectively hinges on the structure and clarity of your presentation. An integral part of this process is crafting a well-organized presentation outline , a roadmap guiding your audience from introduction to conclusion.

This article will delve into the art of designing a persuasive, engaging presentation outline , providing you with tools and techniques to ensure your audience remains engaged, understands your key points, and takes away the intended message. Whether you’re an industry professional preparing for a corporate meet , a student gearing up for a thesis defense, or a novice speaker looking to make an impact, understanding how to create a compelling presentation outline is a skill that pays dividends.

Table of Contents

What is a Presentation Outline?

A presentation outline is a structured framework that organizes the main points and sub-points of your presentation, akin to a roadmap guiding the journey of your speech or presentation. This crucial tool sets the course for your narrative flow, ensuring your content is logically organized, relevant, and easily understood by your audience.

It helps you stay on track, minimizing the risk of veering off-topic, and provides your audience with a clear, coherent message. In essence, a presentation outline serves as the backbone of your presentation, lending structure to your thoughts and ideas while making it easier for you to deliver your message and for your audience to absorb it.

Presentation Outline Templates

Presentation outline templates serve as a comprehensive guide to help plan and organize a presentation effectively. They play a crucial role in structuring information in a logical sequence, enabling the presenter to deliver a compelling and coherent narrative.

These templates come in various formats, but most generally comprise of a header, main points, sub-points, and a conclusion. The header typically states the presentation topic and purpose, giving a snapshot of what to expect. Main points , marked by Roman numerals or bullet points, highlight the essential themes or ideas. Sub-points provide further details, elaborations, or examples related to the main points. The conclusion summarises the entire presentation and restates the main ideas or findings.

Depending on the complexity of the presentation , these templates can be expanded to accommodate more layers. They can feature as many sub-points as necessary, each nested under the relevant main point. Some templates also include space for references, footnotes, or annotations to help the presenter remember additional details, relevant anecdotes, or statistical data .

What are the key benefits of creating a detailed presentation outline?

Creating a detailed presentation outline offers several substantial benefits that enhance not only the presenter’s experience but also the audience’s reception of the material.

Structure and Flow

A presentation outline ensures that your thoughts and arguments are arranged logically. This structure aids in maintaining a natural and coherent flow, keeping your audience engaged and improving their understanding of your content . It helps prevent you from jumping haphazardly between topics, which can confuse or lose your audience.

Clear Message

By clearly defining your main points and sub-points, an outline ensures that your core message is explicit and unambiguous. It guides you in developing and presenting your ideas systematically to avoid misinterpretation.

Preparation and Practice

A well-defined outline serves as a guide during your preparation and rehearsal stages. It helps you familiarize yourself with the content, sequence, and timing of your presentation, boosting your confidence and effectiveness.

Time Management

Outlines assist in effectively managing and allotting time to each segment of your presentation, ensuring you cover all points adequately within the given timeframe. They allow you to allocate more time to complex topics and keep the presentation on schedule.

Reduced Anxiety

Knowing you have a well-organized outline can significantly reduce presenter anxiety. It acts as a safety net, preventing you from forgetting important points, ensuring smooth transitions, and boosting your confidence.

Audience Engagement

Outlines help in designing interactive elements in your presentation, like Q&A segments or activities, at appropriate intervals. These can make your presentation more engaging and encourage audience participation.

Flexibility

An outline also offers flexibility. If a particular section sparks interest and requires more time, you can quickly adjust by reducing less critical segments. It’s easier to make such adjustments when you have an overview of your entire presentation .

Effective Recap and Summary

Finally, an outline simplifies creating a recap or summary towards the end of your presentation. You can quickly glance at your outlined points to ensure you’ve covered everything and to remind your audience about the key takeaways.

How to create a presentation outline

Creating a well-structured presentation outline involves a series of steps that ensures your content is presented in a logical and engaging way. Here’s a step-by-step guide to help you create an effective presentation outline:

Step 1: Understand Your Audience

Begin by identifying and understanding your audience. What is their knowledge level on the topic? What are their interests? What are they hoping to learn from your presentation? This step allows you to tailor your content to meet the needs and expectations of your audience.

Step 2: Define Your Purpose

Every presentation has a purpose, whether it’s to inform, persuade, or entertain. Clearly define what you aim to achieve by the end of your presentation. This purpose will guide the content of your presentation.

Step 3: Identify Your Main Points

Identify the key points that will form the backbone of your presentation. These are the primary pieces of information or arguments that support your purpose.

Step 4: Expand on Your Main Points with Sub-points

For each main point, identify sub-points or supporting details. These could include examples, statistics, case studies, or anecdotes that give more depth and meaning to your main points.

Step 5: Organize Your Points

Arrange your main points and sub-points in a logical sequence. This could be chronological, based on importance, or in a problem-solution format. The structure will depend on your content and purpose.

Step 6: Develop Your Introduction

Plan an engaging introduction that grabs your audience’s attention and sets the tone for your presentation. Your introduction should also briefly outline the purpose and content of your presentation.

Step 7: Plan Transitions

Think about how you will move smoothly from one point to the next. Effective transitions keep your audience engaged and help them follow your train of thought.

Step 8: Prepare Your Conclusion

Your conclusion should summarize your main points and reinforce your purpose. This is also a good place to include a call-to-action, if applicable.

Step 9: Include Interactive Elements

Depending on your presentation setting, consider adding interactive elements such as Q&A sections, polls, or activities. These can increase engagement and facilitate learning.

Step 10: Practice and Refine

Once you have created your outline, practice your presentation. This will give you an opportunity to refine your outline and make sure your content flows logically and smoothly. It also helps you identify any areas where you might need to clarify or expand on your points.

Example of a presentation outline

Title: The Impacts of Climate Change

I. Introduction

A. Attention Grabber: Share a startling statistic about climate change. B. Briefly introduce the topic of Climate Change. C. Thesis Statement : “Climate change impacts the planet in three significant ways: environmental degradation, effects on human health, and economic consequences.” D. Briefly outline what will be covered in the presentation.

II. Environmental Impact of Climate Change

A. Main Point: Rising global temperatures 1. Explanation of the greenhouse effect. 2. Data on global temperature rise. 3. Impact on polar ice caps and sea levels.

B. Main Point: Loss of Biodiversity 1. Discuss how climate change affects different ecosystems. 2. Provide examples of endangered species due to climate change. 3. Explain the long-term implications of reduced biodiversity.

Transition: Discuss how these environmental changes lead to human health effects.

III. Human Health Impact of Climate Change

A. Main Point: Spread of diseases 1. Explanation of how changing climates can expand disease vectors. 2. Discuss examples, such as increased incidence of Malaria.

B. Main Point: Food and Water Security 1. Discuss how climate change affects crop yields and water supply. 2. Describe the health implications of food and water insecurity.

Transition: Discuss how these health and environmental issues then lead to economic consequences.

IV. Economic Impact of Climate Change

A. Main Point: Damage to Infrastructure 1. Discuss how climate events like flooding and wildfires can cause infrastructure damage. 2. Share data on the costs of such damages.

B. Main Point: Increased Healthcare Costs 1. Discuss the financial implications of increased disease spread and health issues due to climate change. 2. Share data on projected healthcare costs due to climate change.

Transition: Summarize the main points and move to the conclusion.

V. Conclusion

A. Recap Main Points: Summarize the environmental, health, and economic impacts of climate change. B. Restate the Thesis: “As we’ve seen, climate change drastically impacts our planet in a multitude of ways.” C. Call to Action: Encourage audience to take individual actions against climate change. D. Closing Statement: End with a hopeful message for the future if actions are taken now.

VI. Q&A Session

Remember, this is just one way to structure a presentation outline. The specific details and order may vary depending on the nature of your topic and the purpose of your presentation.

Is there a specific format to follow when creating a presentation outline?

Presentation outlines often follow the traditional structure of an introduction, body, and conclusion. Within the body, points are typically structured from most to least important, or in a logical sequence that makes sense for the topic. Some people prefer bullet points, while others may use a more narrative structure. The format can be flexible as long as it aids in understanding and organizing your content.

How detailed should my presentation outline be?

The level of detail in your outline depends on your needs. Some presenters prefer a high-level outline that includes only the main points, while others might need a more detailed outline with sub-points and notes. A good rule of thumb is to include enough detail that you feel prepared, but not so much that the outline becomes difficult to navigate during your presentation.

Can a presentation outline be used for all types of presentations?

Yes, an outline can be used for any type of presentation. Whether you’re giving a business presentation, an academic lecture, a workshop, or a speech, an outline can help you organize your thoughts and deliver a well-structured presentation.

How can a presentation outline aid in time management during the presentation?

An outline can help you allocate time to each point or section of your presentation. By roughly estimating how long you’ll spend on each part, you can ensure you cover everything you need to within the time you have.

What’s the difference between a presentation outline and a script?

An outline provides the structure and key points of your presentation, while a script is a word-for-word write-up of what you plan to say. An outline offers more flexibility as it allows you to adapt your speech to the audience’s reactions and time constraints, while a script might make your delivery seem rehearsed or rigid.

What is the difference between a topic outline and a sentence outline?

A topic outline consists of short phrases and focuses on the main points of your presentation, while a sentence outline uses full sentences to express the details of each point. A topic outline is generally more flexible and easier to modify, while a sentence outline provides more detail and can serve as a script if necessary.

Should a presentation outline include references or sources?

Yes, it can be helpful to include references or sources in your outline, especially if you’re presenting complex data, statistics, or information that isn’t widely known. Including these in your outline will ensure you remember to credit your sources during your presentation and provide the audience with accurate information.

What is a speaking outline and how does it differ from a preparation outline?

A preparation outline is a detailed outline used to organize all the information in your speech. It includes the title, specific purpose, central idea, introduction, main points, subpoints, transitions, and conclusion. A speaking outline, on the other hand, is a brief outline that serves as a reminder of what you need to say and in what order. It’s used while delivering the speech.

Should a presentation outline include visual aids?

While the outline itself might not include visual aids, it’s often helpful to note down where you intend to use them. This can ensure that your visual aids are well integrated with your speech and serve to enhance the points you’re making.

How can I use my presentation outline effectively during my presentation?

You can use your outline as a roadmap to guide you through your presentation. It can remind you of the points you need to cover and the order in which to cover them. However, it’s important not to read directly from your outline. Instead, use it as a guide while still connecting directly with your audience.

Should I share my presentation outline with my audience?

In some cases, it might be helpful to provide your audience with a copy of your outline. This can help them follow along with your presentation, take notes, and remember key points. However, this depends on the context of your presentation and the preferences of your audience.

What should I do if I’m going over my allotted time during the presentation?

If you find that you’re running over time during your presentation, your outline can help you quickly identify points that can be shortened or skipped. However, it’s important to practice your presentation beforehand to ensure it fits within the allotted time.

Can the presentation outline help in reducing public speaking anxiety?

Yes, having a well-prepared outline can certainly help reduce public speaking anxiety. It serves as a safety net that you can refer to if you lose your train of thought, ensuring that you can always get back on track.

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Planning for and Giving a Group Presentation

Students working on group projects are often asked to give an oral presentation summarizing the results of their research. Professors assign group presentations because they combine the cooperative learning benefits of working in groups with the active learning benefits of speaking in front of an audience. However, similar to participating in a group project , giving a group presentation requires making decisions together , negotiating shared responsibilities, and collaborating on developing a set of solutions to a research problem . Below are issues to consider when planning and while giving a group presentation.

Before the Presentation

When to Begin

Planning the logistics around giving a presentation should take place as the group project progresses and, most critically, coalesce immediately after results of your study are known and clear recommendations can be made. Keep in mind that completing the basic tasks of giving a presentation [e.g., designating a moderator, designing the slide templates, working on the introduction, etc.] can save you time and allow your group to focus just before giving the presentation on how to effectively highlight the most important aspects of the research study.

Sharing the Responsibility

Everyone in the group should have an equal role in preparing the presentation and covering a similar amount of information during the presentation. However, a moderator should be elected to lead the presentation. The group should then determine what each member will speak about. This can be based on either the member's interests or what they worked on during the group project. This means that each member should be responsible for developing an outline of what they will talk about and drafting the content of their section of the slides or other forms of visual aids.

NOTE: If , for whatever reason, a group member is  particularly anxious about speaking in front of an audience or perhaps they are uncomfortable because English is not their first language, consider giving them a role that can be easily articulated, such as, introducing the purpose of the study and its importance. Everyone must participate in speaking, but be cognizant of the need to support that person by discussing what would work best for them while still being an active contributor to the presentation.

Organizing the Content

The content of the presentation should parallel the organization of the research study. In general, it should include a brief introduction, a description of the study, along with its purpose and significance, a review of prior research and its relevance to your group's project, an analysis of the results, with an emphasis on significance findings or recommended courses of action, and a brief statement about any limitations and how the group managed them. The conclusion of the presentation should briefly summarize the study's key findings and implications and, if time has been allotted, ask for questions from the audience. The conclusion can also be used to highlight areas of study the require further investigation. Note that the group's time should be spent primarily discussing the results of the study and their implications in furthering knowledge about the research problem .

Developing the Content

The narrative around each section must flow together smoothly t o ensure that the audience remains engaged. An initial meeting to discuss each section of the presentation should include the following: 1) deciding on the sequence of speakers and which group member presents on which section; 2) determining who will oversee the use of any technology [and who steps up when it's that person's turn to speak]; 3) determining how much time should be allocated for each section in relation to the overall time limit; 4) discussing the use and content of slides or other visual aids; and, 5) developing a general outline of the presentation. Once everyone's roles and responsibilities have been negotiated, the group should establish a schedule of deadlines for when the work should to be completed.

Creating Transitions

Building the narrative of an oral presentation means more than imparting information; it also requires the group to work together developing moments of transition from one section to the next. Transitional statements ensures coordination among members about what is to be covered and helps your audience follow along and remain engaged. The transition from one section to the next should include both verbal cues [e.g., a recap what you just discussed and an introduction of the next speaker] and non-verbal gestures [e.g., stepping away from the podium or front of class to make room for the next speaker]. An example of this transition could be something like this:

Speaker 1: " ...so to summarize, the literature suggested that allegations of election fraud often created the conditions for massive street protests in democratized societies. Next Mike will discuss how we analyzed recent events in Mexico and determined why this assumption may not apply under certain conditions. "

Speaker 2: " Thank you, Jordan. Next slide. In our study, we coded and analyzed the content of twitter accounts to explore the rise of dissension among.... "

NOTE:   Each member of the group should learn the entire presentation and not just their section. This ensures that members can help out if the speaker becomes nervous and loses track of what to say or if they forget something. If each member knows the entire presentation, then there is always someone who can step up and support the speaker by maintaining the narrative and not losing the audience's attention.

Practicing the Presentation

The most critical thing to do before giving a group presentation is to practice as a group. Rehearse what will be said and how it will be said so you know that the overall structure works, that the time is allotted correctly, and that any changes can be made, if needed. Also, rehearsing the presentation should include practicing use of the technology and choreographing where people will stand. An effective strategy is to rehearse the entire presentation at least twice. Practice with each member taking turns speaking in front of the other members pretending that they are the audience. This way the group members can take turns offering suggestions about improving the presentation and the speaker gets more comfortable speaking in front of people. Practice a second time presenting as a group. This way, everyone can rehearse where to stand and coordinate transitions. If possible, practice in the room where your presentation will take place; standing in the front of a classroom feels very different from sitting there as a student.

During the Presentation

Before the Presentations Begin

If groups are presenting from a shared computer, ask your professor if you could pre-load your slides or other visual aids before the class begins . This will ensure that you're not taking time away from your presentation downloading and setting everything up. In addition, if there is a problem, it can be resolved beforehand rather than it being a distraction when you start the presentation.

Introduction

Begin by having the moderator introduce the group by giving each member's name and a brief description of what they will be presenting on. And, yes, this seems like a pointless formality because it's likely that everyone knows everyone else. However, this is expected because it reflects giving oral presentations in most professional and work settings. In addition, your group has a limited amount of time to present and introducing everyone before the presentation begins saves more time than having each individual introduce themselves before they speak.

When Not Speaking

Assuming your group has practiced at least twice [and preferably more], you have heard and seen the entire presentation multiple times. Keep in mind, however, that your audience has not and they can observe everyone in the group. Be engaged. Do not look bored or distracted while others are speaking. Pay attention to each other by watching what the presenter is doing. Respond positively to the presenter and use nonverbal cues [e.g., nodding your head] as a way to help emphasize keys points of the presentation; audiences notice when those not speaking react to something the speaker is saying.

Coordinate Moving from One Speaker to the Next

The person presenting should take a position in the foreground of where you are delivering the information. Group members not speaking should step back and take a spot behind or off to the side of the speaker. When the person speaking is done, the next person steps forward. This pre-planned choreography may seem trivial, but it emphasizes to your audience who the next speaker will be and demonstrates a smooth, coordinated delivery throughout the presentation.

Visual Aids

Plan ahead how to use slides or other visual aids. The person currently presenting should not be distracted by having to constantly move to the next slide, backup and show an earlier slide, or exit a slide to show a video or external web page . Coordinate who in the group is responsible for taking the cue to change slides or otherwise manipulate the technology. When it's time for that person to speak, have a plan in place for passing this responsibility to someone else in the group. Fumbling around with who does what when, distracts the audience. Note however that the role of moving from one slide to the next does not count as being a presenter!

The presentation should conclude with the moderator stepping forward and thanking the audience and asking if there are any questions. If a question relates to a specific part of the presentation, the group member who spoke during that part should answer the question; it should not be the moderator's responsibility to answer for everyone. If another group follows your presentation from a shared computer, be courteous and close out all of your slides or other visual aids before stepping away.

Aguilera, Anna, Jesse Schreier, and Cassandra Saitow. "Using Iterative Group Presentations in an Introductory Biology Course to Enhance Student Engagement and Critical Thinking." The American Biology Teacher 79 (August 2017): 450-454; Barnard, Sam. "Guide for Giving a Group Presentation." VirtualSpeech Ltd., 2019; Eisen, Arri. "Small-Group Presentations: Teaching Science Thinking and Context in a Large Biology Class." BioScience 48 (January 1998): 53-58; Group Presentations. Writing@CSU. Colorado State University ; Kågesten, Owe, and Johann Engelbrecht. "Student Group Presentations: A Learning Instrument in Undergraduate Mathematics for Engineering Students." European Journal of Engineering Education 32 (2007): 303-314; Lucas, Stephen. The Art of Public Speaking . [Chapter 19]. 12th edition. Boston, MA: McGraw-Hill Higher Education, 2015; McArthur, John A. “10 Tips for Improving Group Presentations.” [blog]. Department of Communication Studies, Furman University, November 1, 2011; Melosevic, Sara. “Simple Group Presentation Tips for Maximum Teamwork Magic.” PresentBetter, November 13, 2018; St. John, Ron. Group Project Guidelines. Department of Speech, University of Hawai'i Maui Community College, January 16, 2002.

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Presentation Outline

The thought of giving a presentation in front of other people is enough to make your hands sweat and knees shake. Being tasked to do a project presentation can cause a person to overthink and worry about things. What happens if you forget what to say next? What happens if you end up giving a poor performance? Erase all these negative thoughts by preparing a presentation outline.

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What Is a Presentation Outline?

A presentation outline is a document that will list the organized flow of a presentation. You can use this outline as a guide or as a note in planning for your presentation. In addition, you can also use this in case you forget something when presenting in front of the audience.

How to Construct an Organized Presentation Outline

Both students and business professionals would have to give a class or sales presentation more than once in their lives. If you have given one, you surely have realized the importance of preparing an outline before your presentation. To learn how to create a reliable one,  continue reading this article and learn presentation outline writing tips .

1. Choose a Software

In reporting, it is always better to use creative visual aids such as a PowerPoint presentation. Generating visuals can help in capturing the attention and increasing the clarity of the topic you are presenting. There are plenty of presentation tools and software you can choose from in generating your business presentation or academic report , but you should go for the one you’re most familiar with and comfortable using.

2. Compose an Introduction

Before composing your introduction, it is advisable to conduct your audience analysis and write your presentation agenda . Undergoing these steps will help you determine whether your audience already has prior knowledge about the topic you are about to present and will give an idea of where to start. After this, you can proceed with coming up with a brief introduction speech.

3. Structure Your Presentation

Split your topic into separate slides. In deciding the order of your slides, make sure the sequence makes sense. After organizing your content, create your outline following the order in your visual slides. Label each slide in your presentation outline with the necessary things you should include in your discussion. Setting how long you should discuss each concept would also be helpful. You can use a blank outline template, process flow chart , or roadmap to make it easier to review.

4. Devise Your Conclusion

Your presentation would be incomplete unless you wrap everything up. In devising the conclusion to your project outline , you don’t have to go through everything in detail again. You should summarize and reiterate only the main points of your presentation. You should ensure to meet the objectives that you set beforehand. Don’t forget to note to let your audience ask if they have any questions regarding your discussion.

What do you mean by the 10,20, 30 rule?

The 10 20 30 rule means that an oral presentation should have a maximum of ten slides and not last more than twenty minutes. The thirty in 10 20 30 stands for the rule of not using fonts smaller than thirty. Assuming that an adult’s attention span lasts for 15-30 minutes, this rule is widespread in the business world.

What are the elements of a presentation?

There are components a speaker should consider to make his or her presentation effective. The first one is to establish a connection with your audience. Don’t look at your slides too much. It is necessary to maintain eye contact. Also, you should choose a design that’s not too distracting. Lastly, try considering using diagrams and charts that would better present data and ideas.

What are the necessary skills of a presenter?

A good presenter should be confident and should also know how to command the room. Being good at using gestures and facial expressions are also necessary characteristics of a presenter. Aside from that, they should also be enthusiastic, good at delivering their presentation speech , and they should also have a vast knowledge about what they are discussing.

Aside from your nervousness, other factors can also affect your presentation. Despite that, a good outline can combat them all. You know, you can never be too prepared. If your presentation outline is reliable enough, you can be more ambitious of your end goal and aim to deliver a presentation that would leave them in awe of your presentation skills.

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How to Write a Project Outline

By Lulu Richter | August 23, 2022

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An effective project outline sets your project up for success. In this article, you’ll learn the essential components of project outlines and how project managers use them to guide teams. Plus, get expert tips and free, downloadable templates. 

Included on this page, you’ll find a list of key outline components , a step-by-step guide to writing project outlines , a customizable example template , and more.

What Is a Project Outline?

A project outline is a foundational document in project management. Project managers create the outline to formally define the project. A project outline includes project goals, objectives, necessary resources, and timeline. Once approved, it becomes the blueprint for future documents. 

Like a project overview , the project outline is a central part of project planning. It connects the project’s goals and objectives to larger business goals. The designated project leader writes this approximately two-page document as a high-level overview of the project vision and the work necessary to accomplish it. The project overview is also called a project charter or project definition document (PDD) . 

Eric Verzuh, President and Founder of The Versatile Company, stresses the importance of a project outline: “Writing the outline is arguably the most important thing you do on a project. It’s probably the first time someone has put the project down in writing. It takes all the gray out or at least figures out what the project actually is.”

“It’s the starting point for one of the top five project success factors: agreement on the goal,” Verzuh continues. “It answers, ‘Why are we doing this, what do we mean when we do this, and what do we expect when we’re done?’ This is the key moment to resolve any disagreements rather than spend money and make mistakes.”

In addition to agreeing on a goal, the project outline should address each of the top five project success factors noted in Verzuh’s book, The Fast Forward MBA in Project Management . 

Here are the success factors Verzuh describes and how the outline accomplishes each:  

An assigned project owner (typically the project manager or project sponsor ) formally defines the project during the project initiation phase . This phase is the first of five in the project management lifecycle , in which the project owner completes the outline and presents it to management for approval. 

Once approved, the outline becomes the basis for the next phase’s project planning documents . Throughout the project, the team frequently references the outline to ensure that their actions align with the initial goals. 

It is important to note that the project outline is not to be confused with a project proposal , which is a business case for why the project is necessary. An outline communicates how the work will be done, whereas a proposal communicates why.

Who Should Create a Project Outline?

A project sponsor or project manager should create the project outline. The person responsible for leading the project is also responsible for the outline, regardless of their title. This project owner involves stakeholders and team members to assemble the document. 

Joe Heagney, President of QMA International, LLC and author of Fundamentals of Project Management , points out that "the information populating the project outline/charter is often provided by the project sponsor or another senior person within the organization, but the project manager should try to get involved as soon as possible. Remember, it is your project." 

If you are assigned as the project owner, it is crucial for you to write an outline, even if it is not required. Verzuh shares, “You may not always be asked to write one, but you always should if you’re leading a project. It shows that you understand what you’re being asked to do and is best practice for clarifying the assignment.” 

As the sponsor or manager assembles the document, they’ll involve project members as needed. These may include team members, clients, or stakeholders. The outline then helps to create a shared understanding between all project contributors and decreases miscommunication during stakeholder management activities.

Project Outline Components

The components of a project outline inform the reader of key project information. This information includes project scope, background, timeline, team members, resource requirements, and more. These items provide context and clarify any ambiguities prior to project execution.

Here are the components of a project outline: 

• General Information: This section includes basic information, such as the project name, project sponsor, project manager, and creation date. 
• Project Summary: The project summary is a concise overview of the project that briefs the reader on the project’s context. 
• Background: This includes all pertinent information supporting each project activity. Background information can be a separate section or be used throughout the document to help the reader understand why you included certain factors in the outline. 
• Project Scope: A project scope is a detailed list of what the project entails and the methods needed to deliver the work. The scope also outlines the project boundaries or what it does not include.  
• Objectives: Objectives are measurable statements specifying how the project will meet its goals and how the team will know the goals have been met. 
• Constraints and Assumptions: Constraints are any known project limitations. These might relate to budget, quality, or other factors. Assumptions , on the other hand, are factors believed to be true by the team.
• Key Stakeholders: Include a detailed list of the internal and external stakeholders involved in the project, as well as their roles and responsibilities. 
• Key Team Members: Include a list of team members, each of their roles, and their responsibilities. 
• Deliverables: Include deliverables , or a brief description of the project’s inputs, outputs, and ancillary results, such as reports.  
• Project Timeline: The project timeline should include the start date, end date, and significant milestones. 
• Resource Requirements: Include any resource requirements , or a list of the activities and components necessary to complete the deliverables. 
• Comments: This section includes any project notes or action items that will help the team understand the document or clarify details about the project. 
• Budget: This final section is optional. Include initial budget information if it is available.

Verzuh also recommends including potential risks, even at a basic level: “Risk is always worth pointing out. Significant risks are always worthwhile because it tends to influence a lot of individual things and the overall project.”

Writing a solid project outline takes thought, communication, and planning. As you write it, your primary activity will be to collect and assemble information that defines the project. Make time to gather feedback and revise the document before submitting it. 

Before you get started, create a timeline and completion checklist to keep yourself on track. While the time it takes to write the outline varies per project, plan enough time to collect information, populate the document, and review it before the submission date. 

You can use an existing project outline template to get started or create your own from scratch. Follow the steps in the order we’ve listed below, or do them in the order that makes the most sense for your project. For any step, be sure to get feedback and contributions from team members. 

Here is a step-by-step guide to writing your project outline:

• Add Basic Information: Start by filling in the project title, basic information, author, and version date at the top. 
• Identify Key Stakeholders and Team Members: Determine and recruit the best possible members for the team, and record their names, roles, and responsibilities. You may need to ask for recommendations from trusted colleagues. List all team members, sponsors, stakeholders, clients, and customers who will at some point be affected by the project. Confirm with each team member that they understand their role. For team members and stakeholders, Verzuh shares that it’s helpful to include information about the “time team members will spend (for example, if they’re on the project part-time) and, in addition to key stakeholders, helpful information such as who’s paying and who’s the executive sponsor, specific clients, or internal customers.” 
• Summarize the Project: Write a brief overview that helps the reader understand the project and how it creates business value. The summary can be as short as two or three sentences.  Verzuh reminds us that “projects are meant to deliver business value. The PM’s job is to keep an eye on business value and keep all stakeholders moving toward business value. The project summary is important because it creates the context.” 
• Articulate Project Goals: Take time to specify the aims of the project. What does it need to deliver? Why does it need to deliver it? How will this project achieve that goal? Write the goal succinctly, and include any background rationale for the project decisions. Keep the goal at a high level, and make sure it connects to the overall business goals. Example: Increase our social media presence in order to triple inbound website traffic within the next fiscal year.
• Example 1: We will launch four campaigns per quarter for each existing social media channel, increasing impressions and views by a factor of 10.
• Example 2: Our engagement will increase an average of 80 percent per quarter, per channel, tracked by click rate and number of user comments. 
• Example 3: We will drive campaign messaging based on user feedback collected from the previous quarter’s campaign in order to increase site retention by 25 percent each quarter and decrease bounce rate by 20 percent. Pro Tip: Verzuh says, “Think of the project summary and project objectives as the North Star to return to and ask, ‘Are we still on track with these?’”
• Define the Scope and Deliverables: According to Verzuh, “Scope and deliverables go hand in hand. The scope is written as a verb. The deliverable is the noun that results.” Clarify what scope of work is within the project boundaries and what is outside. It is especially important to detail what is out of scope. 
• List Required Resources: Provide a broad overview of any required resources, including people, facilities, costs, equipment, time, or information. You don’t need to get too detailed during this step. Once the project is approved, you’ll expand on your initial estimation. Cite any supporting background information, such as historical data or comparisons to previous projects, as evidence. 
• What if we don’t get it done by the decided date?
• Will that be a problem if we go past the date? Is there a penalty for missing it?
• Is there a business reason for having it done by that time?
• How does it sync up with your purpose statement? 
• Identify Project Constraints and Assumptions: Consider all constraints within which the project needs to be accomplished. Use the six constraints as you consider what factors might impact your project. 

• Next, list the assumptions, or what your team believes to be true. For example, what do you expect to rely on or hold to be true about time, staff, resources, costs, or equipment? In this section, also consider and include any significant risks that will impact or interfere with the project’s success.
• Note the Costs: You do not need a detailed budget, but it is helpful to include costs. Verzuh suggests writing “something basic so that it’s acknowledged, such as ‘We expect to spend X amount on personnel.’” 
• Get Feedback: If you haven’t already, ask team members and stakeholders to review the document or pertinent sections. Be receptive to their perspective, and be open to making changes. 
• Review and Revise: Read through the document, and modify any language that is unclear. Make final revisions based on your review and the feedback from the previous step. Take your revisions back to team members to get input on the adjustments. Repeat until you have crafted a high-quality document. 
• Present the Outline: If you are required to present the outline, enter the meeting prepared with a presentation deck. Practice discussing the project outline with colleagues. Anticipate any questions that might occur during the presentation.

Project Outline Sample Template

Download a Sample Project Outline Template for Microsoft Word | Adobe PDF | Google Docs

Download a Blank Project Outline Template for Microsoft Word | Adobe PDF | Google Docs

Use this project outline sample template to help you articulate your project goals and align your team to them. Download the one-page sample template to see an example of how to write a high-level project overview, project summary, objectives, scope, and key deliverables. Then use the blank template to create your own project outline.

Tips for Writing a Project Outline

We’ve rounded up expert tips to help you write a great project outline. Use these tips to keep your document focused and effective. A successful outline will help align stakeholders and team members to the project goals. 

Here are our top tips for writing a project outline: 

• Use a Template: Start with a template. You can create your own or use a pre-existing project outline template . 
• Stay Organized: Keep the document well-structured. 
• Don’t Rush: Set aside enough time to create a quality outline. 
• Identify Conflicts: Act as a detective who is finding out where stakeholders disagree. Verzuh says, “We always know there's a disagreement; we don’t know what it is until we discover it. This is a great time to discover those problems.”
• Get Feedback: Be open to feedback, and be ready for revisions. 
• Be Persuasive: Write for the reader with the goal of getting everyone on board. Keep in mind that the outline could be the first critical gate of the project, as the project's approval most likely relies on the document. Verzuh says, “Devise your project outline to address the key things that need to be said about the project. Particularly for internal work, this could be the basis for deciding whether to move forward on a project.” 
• Remember Your Audience: Read all completed sections with your audience in mind. Make sure the content clearly answers what each group or person needs to know. View the process as a means to shed light on the project. Heagney says, “The process of creating the outline is one of clarification. The project manager must engage with stakeholders, identify their wants and needs, then begin constructing requirements.”
• Edit and Revise: Cross-check your work by having team members from multiple areas review it. By doing so, they might discover information gaps or sections that are unclear. 
• Keep It Simple: Simple is best. After reading your outline, flag sections that didn’t make sense and rewrite them. If you don’t easily understand it, your reader won’t either. Use formatting, such as bullets, to your advantage. 
• Use Quantifiable Data: When writing requirements, Heagney recommends making sure they “are measurable and verifiable.”
• Acknowledge Constraints: Be realistic when determining the triple constraint (scope, schedule, and cost). Verzuh recommends asking yourself, “Are there any threats within the project environment that would prevent you from meeting the schedule, goals, or project objectives, or cause it to be much more expensive than anticipated?”
• Acknowledge Risks: Don’t make decisions based on the perfect execution of the project. Assume that at least 20 percent of the project will encounter challenges.

Benefits of Writing a Project Outline

The benefits of writing a project outline make it worth taking the time to create one. Doing so supports your project’s success, avoids costly miscommunication, and empowers your team. Ultimately, it eases your job as a project manager.  

Here are the benefits of writing a project outline: 

• Better Team Alignment: By clearly stating goals and objectives, the outline aligns all team members to the project goals. 
• Clearer Communication: Establish unambiguous communication from the outset with a project outline.
• Clearer Roles: The project outline clarifies roles and responsibilities from the start.
• Fewer Disagreements: By aligning team members from the outset, project outlines help resolve disagreements before they become costly. 
• Improved Stakeholder Relations: Keeping stakeholders apprised of project goals means you are better able to manage stakeholder expectations and relations.
• Improved Time Management: Help the team manage time by including a timeline and schedule in your outline.
• More Helpful Milestones: Create success points within the project with milestones.
• Optimized Workflow: By clarifying team roles and responsibilities in the project outline, you help foster efficient workflows.
• Reduced Scope Creep: Defining your project’s scope in the outline helps avoid or mitigate scope creep .

Additionally, Verzuh notes that creating a project outline “builds your own expert authority, demonstrates you’re the person who’s competent and organized to lead the project, establishes the document as an authority over stakeholders as a touchpoint to remind them of the agreement, and serves as the first project success factor.”

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Group Presentation Outline Template

Group 2 Outline Presentation

Transcript: Inorganic fertilizers Plant specific fertilizers Liquid fertilizer Time release fertilizer. Basically, deadheading means the removal of flowers that have already done their job Irrigation Drip Sprinkler Fertilizer Results Deadheading Group 2 outline presentation Weeding

Presentation Outline

Transcript: Presentation Outline Our business will try to give the best deals to the customers who like to buy our candles. We wil give new customers special deals for the type of candles they would like. Our smart objectives for the Global Tech is to have all of our great research on our candles to make them better than other companies. These are some examples of loyalty programs -Marriott reward points -Airline reward points -Wachovia/Wells Fargo bank We would like to make our customers happy with our candles. We will try to produce better candles so we can get other customers. This will help our loyalty program for us and our customer. Our customer loyalty is a b2b customer loyalty(business to buisness) Any questions Our plan is to sell high quality candles. We want our customers to come more often. We would give special deals for those who come very often. The ones who come for the first time will also have a good deal for the type of candles that theyw ould like.

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GROUP TEMPLATE

Transcript: more stuff more stuff you get the idea ......... IM SO HUNGRY WHILE DOING THIS HAVE PIZZA IN THE FRIDGE :D STUFF.......... STUFFF...... STUFF....... Total Integration DONE HELLO stuff NEXT QUESTION/GRAPH MAYBE strategy objectives? MORE .......... ,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,, . RANDOM STUFF LUNG CHEONG INTERNATIONAL: How to survive in a changing business landscape PERSON PERSON PERSON PERSON .............................. Sassy Salsa Showdown Group members person 7 person 4 person 3 person 5 Goodwill Hunters OKKKK The Urban Techno Hunt stuff: blah blah blah hmmm ........................ ................ ........ .......... In It To Win It 3...2...1... YOU GET IT STUFF Team Fusion ........................ The Amazing Windy City Challenge RANDOM Toy Building Workshop TOYS !!!! !!!! !!!!!

Argument Outline Template

Transcript: Body Body Argument Essay Introduction A) Persuasive intro B) Discuss the issue - give a history of the issue with the traditional positions involved - the side you’re not arguing for first. C) A very clear point of your thesis. (localized issue has a more known about knowledge from your a - It will be something you will care about. Doesn’t mean you have to care about the topic at first hand. Use Amusing Anecdote At The End of the Argument Doesn’t have to go through all of it for each issue Just know where you stand Be mindful of it being coherent and sequenced with its evidence. Win your audience by persuasion, start at the bottom up If your aim is to be righteous then start w/strong arguments then add in stories You’re Arguing That It Is Superior To Do It That Way Superior to a yes or no. Has to Have Other People's Issues Notes Audience: Those that will agree with me. Why Being a Buddhist in a Westernized Country in the new world isn’t all that cracked up to be? Why Buddhist Feel like a Minority in a Western Country? An anticipatory refutation is to anticipate the best argument - Make them come to the microphone without legs Rationalize your weakest point in your argument. where you feel most vulnerable. There will be a point in your argument where you will be counter attacked and the worst you can let happen is being unaware of it. For most, end the paper with some kind of call to action Other Argument Topics Evidence Comes in a Hierarchy of Evidence (some evidence is better than others) Present it in a way that it is coherent and persuasive 1. Scientific evidence 2. Accepted fact 3. Expert testimonial 4. “I Witness” traditions, cultural mores 5. Gossip “heard…” Presentation of Evidence - not a simple matter Evidence changes in its valuation over time. Its not the same throughout all time Back it up with current evidence. Apprehend and demonstrate ie. 1800 “i witness” testimony ie. 2014 “i witness” won’t get you a conviction but DNA Arguing Template Conclusion

presentation outline

Transcript: Student_____________________________________________ Title of Assignment__________________________________________________________________ Teacher_____________________________________ Year of Graduation________ Score: Exemplary ____ Proficient ____ Developing ____ Beginning ____ Learner Outcome Number: 1.03 Title: The student is able to make oral presentations. (GSE-OC-10-2) CRITERIA PROFICIENT DEVELOPING BEGINNING Speaking Skills (OC-10-2.5) The student… --demonstrates an audible voice with intonation, and --has few vocalized pauses (um, uh, restarts, pauses, etc). The student is proficient in 3, 4 or 5 of the 6 criteria, and needs to revise. The student is proficient in 1 or 2 of the 6 criteria, and needs to revise. Appearance The student… --meets the prescribed dress requirements for the assignment, and --the student’s demeanor is natural, calm and/or confident. Interaction with Audience (OC-10-2.4, 2.5) The student… --uses eye contact adequately to interact with the audience, --responds adequately to questions, --uses language appropriate to the assignment, --attempts to engage the audience, --uses gestures that are natural and purposeful, and --uses required visual aids that are purposeful and engaging. Content Knowledge and Organization (OC-10-2.1, 2.2, 2.3) The student(‘s)… --maintains focus on topic, --organization is logical and easy to follow, --supports thesis or topic with relevant details that provide insight, --transitions are smooth and varied, and --occasionally references note cards and/or visual aid to remember content knowledge. Time Frame The student’s… --presentation falls within the given timeframe. Creativity and Technology (OC-10-2.6) The student… --uses creative talents to enhance presentation (appropriate to assignment). EXEMPLARY The student meets all the criteria in the proficient column and… --has no intrusive vocalized pauses; --the presentation is clear and easy to follow, --displays a demeanor that is charismatic and/or completely self-assured, --engages the audience, --needs no note cards or visual aid to remember content knowledge, and --uses creative talents and technology to enhance presentation. ??? 1. complete 2. cierto/falso 3. fact pbgr 1.03 9 slides

Group 4 presentation outline

Transcript: Group I Tony Lin Aylin Erdogan Josef Schreiner Groups Why work in a team? So you can do things like this! Finished work should be presented by power point or by prezi. A copy of the final presentation must be submitted to Mr. O' Brien Group E Leah Bail Daniel Rother Lorenz Fleddermann Charlotte Lentzen You will be working as part of a team of 3 to 4 students. Marking rubric Group 4 Project Team work http://www.usglobalfoundation.org/about-us/purpose/ Group D Julian Kleinheyer Christopher Pitsch Laura Köller What kind of project? Group A Patrick Reis Wilhelm Jonas Bruns Judith Erhahon Group B Philipp Deußen Tobias Merkelbach Ruben Tölle Jennifer Zhou Group F Victoria Dahmen Nikolaus Schumacher Robert Rollnick Jana Zieger Your groups are as follows... Group G Constantin Feld Felix Ehrlich Robert Jamieson Presentation of your work Group H Kevin Kugathasan Jelena Langerbeins Moritz Gisy What is the group 4 project? A collaboration between physics, chemistry and biology students, working together on the same theme towards the same goal. The project emphasizes interdisciplinary cooperation and the process involved in scientific investigation rather than the products of such investigation. Group C Lea Dou Dou Keng Edgar Letkemann Julius Wagner Kadir Akin Laboratory investigation or fieldwork Comparative study in collaboration with another school Collating, manipulating and analysing data from sources such as scientific journals, environmental organisations, science and technology industries and government reports Designing and using a model or simulation Contributing to a long term project organised by the school

Transcript: August 7 - 14: prepare for promotion Preparation work - Administrative Procedures - Promotion - Cost Public relation Guest speakers confirmed Venue of symposium booked Logistic Total September 1 - 3 Preparation work decoration technical tools souvenirs Rehearsal Promotion Objectives Chip Tsao I.T. team Jacky Sze - Vice president Christy Leung - Public relation manager Kate Law - Event organizer Ruth Chung - Promotion director Irene Lai - Schedule will be sent to speakers before the symposium Help to introduce and promote Chinese Literature to student Well-planned Beneficial to fellow student Interactive activities and games August 15 - 30: promotion period Enlighten people's through the interaction between speakers and audience. Special weather arrangement September 1 - 4: get ready for the talk Special arrangement Video Human resources management Speaker being late Venue: Wei Hing Theatre, 6/F Ammenities Bldg, City University Date: 2014 Sep 05 - 07 Time: 1800 - 2000 Type: Opening ceremony and symposium Technical problem A multilingual Hong Kong-based columnist, broadcaster, and writer unique identity of studying abroad in United Kingdom for a long time having deep understanding in Chinese literature Ahead of schedule Information Technology Avoid or reduce the negative impacts Not enough seat Conformation of... Theme of this year's annual festival Topic of our symposium Potential guest speakers Tentative dates and venue Division of labours Facebook fanspage Leaflet & poster Souvenir Arouse people's interest through introducing the diversities of Chinese Literature Poster July 25 - early stage Rainstorm signal or Tropical Cyclone Signal No. 8 August 7 - interim August 7 Feasible schedule Conformation of design of leaflet and poster Ask for the printing price Conclusion Size: A5 Quantity: 200 Price: $1.5/page Sub-total: $300 Presentation Outline A prolific and award-winning lyricist based in Hong Kong. 25 July Rehearsal Develop participants' skills to appreciate the Chinese Literature. Endeavor in changing people's understanding of popular culture Leaflet: $300 Poster: $900 Souvenir: $300 Honorarium: $4500 Total: $6000 Spoke on different talks Leaflet Live broadcast Benefits Release of video Distribution of leaflet and poster A Chinese-language novelist best known as the author of Farewell My Concubine. Expert in presenting literary work through movie Succeed in expressing literature through multimedia Risk management Size: A3 Quantity: 150 Price: $6/page Sub-total: $900 Details of symposium - Schedule - Special arrangement Benefits Photography August 7 - 14 July 30 July 30 - early stage Facebook fanspage, E-mail, Phone Suggest possible problems and difficulties Administrative procedures Albert Leung Online survey Honorarium Budget: $1500/person Sub-total: $4500 Overrun Lilian Lee Inspire people by letting them know Chinese Literature is everywhere. Schedule Background Send emails to the potential speakers Request for sponsor Overview Cost Guest speakers Conclusion August 15 - 30 Background of society Promoting Chinese Literature to fellow student Enhancing cultural life of members Objective of Walking in Literature held to introduce and promote Chinese Literature to general public Budget: $100/gift Quantity: 3 Sub-total: $300

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