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Office Assistant Cover Letter Examples & Templates for 2024

You keep things whizzing with your expert filing and communications skills. But will the office manager know that? She will if you send this office assistant cover letter sample.

Here comes a job-ready office assistant cover letter sample.

In a mountain of applications, it’ll stick out like somebody brought doughnuts.

Why does that matter?

This is not the 1980s. You’re up against a million of your pals. They’re all using job search sites and clicking “apply” like maniacs.

If you don’t break the mold, it’ll break you.

A personal and passionate cover letter for office assistant positions does just that.

In this article, you’ll get:

• Two sample office assistant cover letters: one for senior and one for entry-level office assistant jobs.
• Steps to write the perfect cover letter for office assistants.
• A template cover letter for office assistant jobs you can custom-fit to your career.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 18+ cover letter templates and download your cover letter now.

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Looking for other cover letter examples for office and administrative positions? See:

• Administrative Assistant Cover Letter
• Data Entry Clerk Cover Letter
• USPS Cover Letter
• Executive Assistant Cover Letter
• Library Assistant Cover Letter
• HR Assistant Cover Letter
• Human Resources Cover Letter
• Front Desk Cover Letter
• Bartender Cover Letter
• Legal Assistant Cover Letter
• Office Manager Cover Letter
• Paralegal Cover Letter
• Receptionist Cover Letter
• Social Work Cover Letter

Haven't found what you're looking for? Check all our Best Cover Letter Examples.

Let’s start with two professional cover letter examples for office assistants:

1. Office Assistant Cover Letter Examples

He’s got a couple years of office experience. But he’s pulling his hair out trying to find a job.

Now along comes one with benefits and a firehose of pay.

The job wants skills in scheduling, filing, and invoicing.

Fred will shine with this senior office assistant cover letter sample:

Example #1: Experienced Office Assistant Cover Letter

Example #1: experienced office assistant cover letter—text sample.

Tim McConnell

Office Assistant

3189 Park Street

Oakland, CA 94607

510-914-6820

[email protected]

linkedin.com/timzmocconnell

Alfreda Pouzo

Office Manager

Glamsprocket, Inc.

860 Shingleton Road

Oakland, CA 94601

Dear Ms. Pouzo,

As an office assistant with 2 years of experience answering phones and managing efficient filing and scheduling, I'm excited to apply for the office assistant position at Glamsprocket, Inc. I'm doubly interested in the position because I'm passionate about starting a long-term career in the entertainment industry.

I know you need an office assistant versed in scheduling, filing, and invoicing. I believe the following achievements make me a good choice:

• Scheduling.  Scheduled calendar events for 30+ employees, slashing overlaps by 15% with an updated booking system.
• Filing.  Created new filing system that contributed to a 25% office productivity score increase.
• Invoicing .  Sent invoices to clients and submitted vendor payments, facilitating a 15% cash flow improvement.

I'm very interested in the office assistant job at Glamsprocket. Could we set up a time to chat?

Kind regards,

Tim McConnell, Office Assistant

[email protected]

PS—I'm also interested in explaining how my email and phone communication skills helped improve client retention by 11%.

First rate.

With that sample office assistant cover letter, Fred will be #1 on their agenda.

“Hey, wait a second! I can’t claim office assistant experience like that!”

Well—

Across town, Shelly is applying for a job with the same firm. This is her first office assistant position, so she doesn’t have the skills.

The entry-level job she likes needs skills in accounting, IT, and cloud-based filing.

This sample cover letter for an office assistant position will get her off the street:

Example #2: Entry-Level Office Assistant Cover Letter

Example #2: Entry-Level Office Assistant Cover Letter—Text Sample

Shelly Darini

510-325-1607

[email protected]

linkedin.com/in/shellyzdarini

I'm writing to you with excitement about the office assistant position at Glamsprocket. It's a great learn-on-the-job opportunity for me, with my recent BS in business administration from the Community College of Denver.

I think my skills in accounting, IT, and office organization would translate to efficiencies for Glamsprocket. I know from your job ad that you're looking for someone with accounting, cloud filing, and office IT skills. At CC Denver, I maintained a 4.0 in core accounting classes. I also excelled in IT and cloud storage coursework, receiving 4 commendations from instructors.

I'd love to chat with you about your needs for the position. Could we schedule a brief meeting in the next two weeks?

Best regards,

Shelly Darini, Office Assistant

Shelly will soon be hunting casual Friday outfits with that office assistant cover letter sample.

But Shelly needs a resume. Do you? See our guide: Office Assistant Resume Sample & Guide

2. How to Write a Cover Letter for Office Assistant Jobs Step by Step (Template)

First step to employment?

Land the interview with a best-of-breed cover letter.

Here’s how to write a cover letter for office assistant jobs:

1. Use the Right Office Assistant Cover Letter Format

Do you think they’ll hire you with a shoddy cover letter format ?

Here’s how to format an office assistant cover letter:

• Use the trusted 3-paragraph layout.
• Left-align your cover letter parts and single-space your lines.
• Set your letter’s margins at 1 inch.
• Make your cover letter length less than a page.
• Pick one cover letter font and make sure to use it in your resume.

2. Include Contact Info in Your Cover Letter Header

In an office interview, you dress professionally.

Let’s dress your letter for success to get you on the payroll.

That starts with crisply-ordered contact info.

See this cover letter sample for office assistant jobs:

Office Assistant Cover Letter Example Template: Heading

[Your Name]

[Phone Number]

[LinkedIn Profile]

[Hiring Manager Name]

[City, State, Zip]

Expert Hint: Research by the US Bureau of Labor Statistics shows office assistant jobs are falling at 7% per decade. Now is a great time to switch to a help desk or entry-level IT role. Those are the office jobs of the future—and they pay more.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Mention the Job and Use the Manager’s Name

Don’t be junk mail.

If you write a generic office assistant cover letter, the manager will ditch you fast.

To get the opposite result, make her see you as a human being.

By treating her like one.

Always address a cover letter by name.

Then—have a point. Mention something she cares about.

This template shows how:

Office Assistant Cover Letter Sample: Paragraph #1

Dear  [Hiring Manager’s Name] ,

As an office assistant with  [#]  years of experience  [2 Office Skills They Want] , I'm excited to apply for the office assistant position at  [Company Name] . I'm doubly interested in the position because I'm passionate about  [Something the Company Can Offer You] .

That sample cover letter for office assistant jobs is frictionless.

Now the manager is interested in you.

What if your office assistant experience is still evolving?

In an entry-level office assistant cover letter with no experience, start with:

• A high point from school
• A reference from someone the manager trusts
• Something that interests you about the organization

4. List Office Assistant Skills & Achievements

You know what’s frustrating?

Applying for dozens of jobs and getting robo-emails in return.

To get a personal response, make your office assistant cover letter personal.

How does that work?

With office assistant achievements that plug you in like a new toner cartridge.

Do it in paragraph #2.

Example Cover Letter for Office Assistant: Paragraph #2

I know you need an office assistant versed in  [3 Office Skills They Need] . I believe the following achievements make me a good choice:

• [Office Assistant Skill #1]. [Office Achievement #1]
• [Office Assistant Skill #2]. [Office Achievement #2]
• [Office Assistant Skill #3]. [Office Achievement #3]

Expert Hint: Research from the International Labour Organization shows 40% of employee turnover comes from job stress. If you think showing stress management skills in a cover letter for office assistant jobs is a bad idea, think twice.

5. Ask for an Interview

It’s criminal.

Probably the biggest reason most people don’t get interviewed is—

They never ask.

But there’s a special way to do it.

In the final paragraph of your cover letter , restate your interest in the job.

Plus—make it personal again.

Here’s a sample office assistant cover letter closing that does it well:

Sample Cover Letter for Office Assistant Jobs: Call to Action

I'm very interested in the office assistant job at  [Company Name] . Could we set up a time to chat?

[Digital Signature] 

[Full Name, Title]

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

To write a cover letter for office assistant jobs:

• Use the 3-paragraph office assistant cover letter format.
• Begin with the manager’s name and something she cares about.
• In paragraph #2, move on to skills they want and moments you leveraged them.
• End your cover letter for office assistant jobs by asking for an interview.

Do you have questions about writing office assistant cover letters? Need more cover letter samples for office assistant jobs? Let’s chat in the comments below. And thanks for reading!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Having published over 200 career-advice articles, Tom Gerencer is a career expert who covers the whole array of job-seeking topics for people at all career stages, from interns to C-suite members. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages. Tom holds a degree in English from Colby College.

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3 Office Assistant Cover Letter Examples Made for 2024 

• Office Assistant Cover Letter
• Office Assistant No Experience Cover Letter
• Medical Office Assistant Cover Letter
• Write Your Office Assistant Cover Letter

As an office assistant, you do everything from answering customers’ phone calls to taking down notes and ensuring their safe delivery. You probably also handle copies, scans, digital documents, and appointment calendars.

When writing a cover letter , how do you pack in all the value you bring, make it shine, and complement your office assistant resume ? How can you demonstrate to recruiters that you have the right skills for the job?

Don’t worry! We’ve helped plenty of people reach their preferred roles in the office environment with our three office assistant cover letter examples and free cover letter generator , which you can also use to build momentum.

Office Assistant Cover Letter Example

USE THIS TEMPLATE

Copy this text for your office assistant cover letter!

123 Fictional Avenue New York City, NY 10001 (123) 456-7890

October 20, 2023

James Smith JPMorgan Chase & Co. 123 Fictional Lane New York City, NY 10001

Dear Mr. Smith:

Fuelled by an enduring admiration for JPMorgan Chase & Co.’s relentless dedication to operational excellence and customer satisfaction, I am thrilled at the prospect of becoming your new office assistant. Not only am I driven by your pursuit of unparalleled proficiency, but I also bring a potent mix of organizational agility and cutting-edge tech savviness, ready to unleash these strengths to revolutionize your office operations.

In my quest to supercharge office productivity at New York’s bustling brokerage powerhouse, Instinet, I harnessed the power of the Microsoft Office Suite to restructure an overwhelming 2,378 crucial documents. This adrenaline-fueled overhaul catapulted document accessibility by a mind-blowing 46%. Not stopping there, my creative exploit of automated spreadsheet solutions turbo-charged report completion speed by an impressive 37%, turning productivity up to eleven.

When I dove headfirst into the high-velocity world of management consulting at Oliver Wyman, I proved adept at navigating the labyrinth of scheduling conflicts. Armed with a tactical arsenal of Google Calendar strategies, I successfully defused a 26% reduction in scheduling clashes while simultaneously amplifying meeting punctuality by 19%.

Entrusted with document management at the creative dynamo, Ogilvy, I engineered a unified documentation system that shattered previous limitations. Its effective implementation sliced document retrieval times by 33% and spurred a 17% productivity surge within the team, pushing the boundaries of what was thought possible.

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally renowned standard of excellence you have cultivated. With a pulse racing in anticipation, I am eager to step into the role of your office assistant. Thank you for considering my application. I am excited to discuss further how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Amplify these stories using numbers and familiarity with relevant tools to achieve a 17% surge in productivity, and 33% rise in document retrieval speed).

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

 Office Assistant No Experience Cover Letter Example

Microsoft Word

Google Docs

Block Format

Copy this text for your office assistant no experience cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

Emma Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johnson:

Amid a thrilling college project in supply chain management, a eureka moment sufficed when I realized the crucial role that mailroom services play in connecting people and businesses throughout Los Angeles. Brimming with enthusiasm, I am eager to electrify the mailroom clerk role at Warner Bros. Entertainment with my dynamic skills, thus fostering seamless communication and delivery.

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated package organization and distribution. Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

On one occasion, I was assigned the essential task of managing the distribution of donated items. Employing a strategic labeling system, I outmaneuvered common missteps to record a 9% drop in delivery errors.

I also took charge of promotional materials distribution for the 24th Annual L.A. Cancer Challenge 5K Walk/Run, a Los Angeles-based fundraising event. I unleashed a powerhouse mail sorting and distribution strategy, rocketing distributions by 14% higher than in previous years.

Such experiences have armed me with the expertise and passion to create a profound impact on mailroom operations at Warner Bros. Entertainment. Let’s explore this exhilarating opportunity together. Thank you.

Alejandro Santos

• Consider, for example, a mailroom clerk role demanding proficiency in mail sorting and distribution. You could dedicate a section of your office assistant no experience cover letter to an instance where you helped distribute hard copies of promotional materials for a local event.

Medical Office Assistant Cover Letter Example

Copy this text for your medical office assistant cover letter!

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Liam Williams Northwestern Medicine 123 Fictional Lane Chicago, IL 60601

Dear Mr. Williams:

From participating in pulsating health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

My health IT role at Advocate Health Care allowed me to use my passion for health tech with clinical interactions. Across this thrilling ride, I managed patient records using A4medica, Electronic Health Record (EHR) software, propelling 98.4% accuracy in data input.

At Rush University Medical Center, I maintained medical records meticulously to ensure patient information was accurate and accessible. My proficiency in several EHR software like the racecars of healthcare – Epic and Cerner, fueled a 9% increase in retrieval efficiency. I have developed a deep understanding of the critical office management skills required in dynamic healthcare settings like Northwestern Medicine.

In the realm of medical office management, success demands the slick fusion of clinical understanding, IT expertise, and an unwavering commitment to patient service. At NorthShore University HealthSystem, a team under my leadership improved billing efficiency by 16%, powered purely by an intense understanding of medical coding and billing best practices.

My hands-on experience in Chicago’s healthcare landscape makes me ideally positioned to serve as a medical office assistant at Northwestern Medicine. I look forward to discussing how my skills can benefit your esteemed organization.

• You could use the reverse chronological order to highlight your skills gained and respective quantified impacts made in previous workplaces, starting from the most recent experience.

Related cover letter examples

• Office assistant resume
• Office manager
• Administrative assistant
• Executive assistant
• Legal assistant

How to Write and Edit Your Office Assistant Cover Letter

Each office is different, and each version of your cover letter should be different to reflect the high points! You want to highlight what makes you a uniquely good fit for your job role, not just what makes you a great assistant in any office.

Revisit the job description and look for overlapping points of all sizes. Do you have the exact phone-heavy multitasking abilities the requirements call for? Does your expert background in database management make you an incredible hire at that tech company?

Writing your cover letter’s greeting and intro

Start your office assistant cover letter off strong by addressing its recipient by name! Generic greetings like “Dear Sir/Madam” are so outdated and unimpressive, so it’s worth the research it takes to find who you’re writing to.

Keep those research tabs open. You also want to hook your reader’s attention with your opener, so cite a couple of office equipment skills or personal traits that align you with the job role. Be specific and take care to avoid repeating yourself.

Why do you want this job? What qualifies you? What part of the company vision do you share? Is it their commitment to a seamless customer experience or an emphasis on reducing office inventory waste?

Just don’t use an informal opener like this with no name, specific skills, or compelling hook:

Yeah your office seems great so I wanted to reach out and talk about why I should work there. i’ve got lots of office skills so let’s talk about them.

Make sure you use a name, connect with company values, and give examples of what makes you desirable, like this opener does:

From participating in health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

Writing paragraphs for the body

Now that you’ve introduced yourself to whoever is in charge of hiring at the office, it’s time to expand on your hook: What are some of your crowning achievements so far as an office assistant?

Did you benefit your previous employer by keeping everything organized and cutting down office inventory costs? How did you improve customer experiences and boost your business’ reputation?

Those key examples of how you made a difference in your field can completely transform your cover letter. And those examples need numbers! Include quantifiable data for reinforcement, like dollar amounts for inventory costs or positive customer feedback percentages.

And make sure these all tie back into the job description ! Don’t promote your experience in a dental office to an architectural company if you can afford to stick with examples that relate directly to your dream role as an office assistant!

Example of a good body paragraph to reference:

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated a new package organization and distribution system: Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

Closing and signing off your cover letter

Just as you’d never hang up on someone who calls the front desk, you don’t want to leave your cover letter without a conclusion! What were some of those amazing office assistant skills again, and how did they help you achieve greatness?

Align these traits organically with the company’s values, reaffirming that you want the job, and they want to hire you! Don’t forget a call to action, either. You want to hear back again so that you can discuss more details on how you’re ideal to help elevate the company’s office team.

Say “thank you” to the reader for their time, either in your closing paragraph or in your professional signoff. If you don’t use it as your signoff, make sure you use a professional concluding line and sign with your full, real name.

Don’t close your cover letter informally and vaguely, like this:

Yep so there my qualifications are. Your company values sound great. Make sure you call me soon so I can plan around when to start at your office.

Instead, be specific and passionate with your closer and connect with specifics about the company on a personal level:

Wow, that one’s a winner!

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally-renowned standard of excellence you have cultivated. With a heartbeat raging in anticipation, I am eager to step into the role of your next office assistant. Thank you for considering my application. I am excited to discuss furher how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Circle back by that job description again, but really dig into the company website and any of their social media accounts you can find. That’s where you’ll find invaluable details about their company culture, writing tone, and work environment. Find where you align and talk about it!

Keep that touch light! You don’t want to overdo the look of your cover letter with any strange fonts or colors. Recruiters don’t have much time to spare, so they need to be able to skim your work quickly. Think clean, modern, and highly readable.

If you have them, yep! Just write “Enclosures:” at the bottom of your office assistant cover letter and list whatever you’re including. This list could be comprised of academic awards, professional recommendation letters, and of course, your initial application and resume!

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• Cover Letter Examples

Office Assistant Cover Letter Samples and Guide

Our customers have been hired by:

Whether it’s your flair for filing documents or your upbeat attitude when you greet patients at a medical office, you know you’d be awesome.

Now, you must prove it to HR with an equally-awesome office assistant cover letter. Not to worry. Read on, and we’ll show you how to present your office assistant skills and secure your next job!

This office assistant cover letter guide will show you:

• An office assistant cover letter sample sure to get you the office interview.
• How to write a great cover letter that office managers fall in love with.
• Tips for adding clerical skills and administrative experience correctly.
• Example front office and medical office assistant cover letter sections.

Want to write your cover letter fast? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

Sample cover letter for a resume— See more cover letter examples and create your cover letter here .

Attach your office assistant cover letter to a winning office assistant resume. Check out our dedicated guide: Office Assistant Resume: Sample & Complete Guide

Considering similar positions too? See other cover letter examples for jobs in your industry:

• Administrative Assistant Cover Letter
• Administrative Cover Letter
• Data Entry Cover Letter
• Executive Assistant Cover Letter
• Office Manager Cover Letter
• Personal Assistant Cover Letter
• Receptionist Cover Letter
• Secretary Cover Letter
• USPS Cover Letter
• Judicial Clerkship Cover Letter
• Hospitality Cover Letter
• Flight Attendant Cover Letter
• Law Firm Cover Letter

Want to explore your options further? See our full selection of cover letter examples for every career:  Cover Letter Examples

To begin with, here’s an example of the ideal cover letter for office assistant jobs:

Office Assistant Cover Letter Sample

James Nguyen

610 Cedarwood Road 

Billerica, MA 01821

June 23, 2019

Jason Swordfish

Human Resource Department Head

Blockchain Capital

1 Franklin St, 37th FL

Boston, MA 02110

Dear Jackson,

As a front office assistant currently closing out my bachelor’s degree in human resource management, I was elated to come across the call for a new office assistant at Blockchain Capital. I’ve honed my administrative skills and organizational abilities in these last two years, and I know I have the drive and determination to take on the office assistant role at your more challenging company.

Though my human resource management degree definitely provides me with great insight into the day-to-day workings of a modern office workplace, it is my current front office role which provided me with the skills and development to become a great candidate for this position. As a front office assistant with Gorkus Maloney Partners, I’m very proud of several clerical accomplishments, including: 

• Managing an influx of new administrative processes through a 125% staff increase after our acquisition by Horace Global;
• Decreasing travel and accommodations expenditure by 15% by establishing new corporate travel partners;
• Adopted tasks of second front office assistant when he left, thus saving around $2,500 in salary each month.

As you might be able to tell from these few achievements, I always perform my tasks with pride and ownership. If I see an opportunity where I might be able to make a change or adjustment for the better, I set my mind to it.

To sum up, working at your office would be the perfect balance of challenge and making use of my current skills. I’d love the chance to discuss in greater detail how I believe I am a perfect fit for the office assistant position at Blockchain Capital. 

P.S. Would you be interested in sitting down for a coffee with me? I’d be happy to show you how I could decrease your corporate travel expenses (-15%), as well.

Okay, now let’s create yours.

Here is how to write an office assistant cover letter:

Sort Out the Office Assistant Cover Letter Format

As an office assistant, you’ve got morning tasks to complete before the place is open for business.

Likewise— 

On medical or clerical office assistant cover letters, you must get the layout in order before the writing starts.

Here’s how to format the office assistant cover letter template:

Cover Letter Office Assistant—Format Template

• In the cover letter header, write your name and address first (top right), the date below that, and then the contact details of the company.
• Open with a standard cover letter salutation  and a short-but-compelling office assistant cover letter introduction.
• Continue on by explaining why you’re the perfect fit for this office, and why this admin job is ideal for you. Present the clerical skills you bring to the table.
• Prove you’re as talented as your office assistant resume says by giving a few choice administrative achievements with verifiable numbers.
• Close off the experienced or entry-level office assistant cover letter by requesting a meeting in a captivating call to action.

Got a cover letter for an office assistant with no experience?

Keep it to no more than 200–300 words. 

If it isn’t an entry-level office assistant cover letter, a bit more is okay. However, still stay under ¾ of a page in length.

Pro Tip : Writing an office assistant cover letter with no experience? You’ll have to replace background with transferable skills. Check out our guide on writing a first-time cover letter to ensure yours works.

Keen on learning more about what to include in a cover letter? Check out this guide: What Should a Cover Letter Say?  

Start With a Compelling Office Assistant Cover Letter Introduction

You see everything that goes on in the office with your eagle eye, and nothing escapes your attention.

Hiring managers sift through dozens of office assistant cover letters each day, and they also have an eagle eye.

If you don’t grab their interest from the very beginning, you’ll immediately be placed in the “pass” pile.

So, here’s how to begin cover letters for office assistant jobs:

Office Assistant Cover Letter Examples—Salutation

It all starts with the salutation.

As you can see in our above cover letter examples for office assistant greetings, we advise you to use the HR manager’s name.

Because people respond better to their own name, and that’s been proven . “To whom it may concern” seems tiring and impersonal at the same time.

If you can’t find a name, all is not lost.

Just go with something neutral, such as “Dear Hiring Manager.”

Pro Tip : Where do you find the HR manager’s name? The office assistant job description is the first place to start, of course. Next, try the company’s website. Look for an “About Us” page. Finally, search through LinkedIn.

Next up— 

The application letter introductory paragraph.

This opening statement is your first impression and an opportunity to get them hooked in just two or three sentences.

Here’s how to begin in an intriguing manner:

Cover Letter Sample for Office Assistant Jobs—Introduction

That first cover letter example is way too general— 

The hiring manager tosses generic application letters right into the bin.

The second sample cover letter opening whets their appetite. It specifies the office position you’re applying for and gives a quick look at your background.

Pro Tip : We told you that HR managers dislike universal cover letters. Instead, always tailor your cover letter to this exact office assistant job description. Want to apply at a second location? Simply write a second tailored cover letter!

Need more ideas on how you can start a cover letter for office assistant jobs in a dazzling and delightful way? See this: How to Open a Cover Letter For Job Applications

Write a Great Middle for a Cover Letter for Office Assistants

Ready for a scary fact?

From 2016 until 2026, clerical assistant jobs, such as office assistants, administrative assistants, and secretaries, will decline by 5% .

To put it another way, there will be almost 200,000 fewer clerical support staff positions needed.

You’ve got to work extra hard to get this job.

But— 

Don’t worry, because if you win the employer’s heart with the body of a cover letter, you’ll avoid becoming part of these statistics.

What to include in the body section of a cover letter for office assistant jobs:

• Go into more detail on your background and administrative skills.
• Show them you meet their job requirements and company needs.
• List a few past accomplishments with numbers to prove you’re the right fit.
• Explain how everything you bring makes you a perfect match for this office.

Here are office assistant cover letter samples of a few body paragraphs:

Sample Cover Letter for Office Assistants—Body Paragraphs

At around just three paragraphs in length, the middle area of your cover letter for office assistant jobs should be brief but impactful.

Remember to use numbered wins to “show rather than tell.”

No matter if it’s a medical office assistant cover letter or one for a small legal firm, you now have a body sure to get them excited!

Pro Tip : Many job applicants for administrative support positions take these roles as simply a “job,” rather than considering moving up in the ranks. Show them you’re not a fly-by-night candidate with some brand enthusiasm and details to earn their trust.

There are many ways for writing an effective cover letter for office jobs. See this guide: How to Write a Cover Letter For a Job: Sample & Guide [20+ Examples]

End Office Assistant Cover Letters Like a Pro

Time to wrap up what you wrote with a nice little bow.

Here’s the right way and the wrong way to close a cover letter for both full-time or part-time office assistant jobs:

Office Assistant Cover Letters Samples—Closing Paragraph

How dull and robotic is that first one, right?

In the second example closing paragraph, however, you conclude it well— 

It restates your eagerness for the job, reiterates you have what it takes, and offers up a call for them to act.

And, we’re reaching the end— 

Now, use a closing sentiment (called a valediction) followed by your name: 

Sample Cover Letter Office Assistant—Valediction

Simple as reordering basic office supplies.

Lastly, the postscript. 

A postscript (that “P.S.” you see at the bottom of some letters) isn’t at all necessary, of course.

However, it is a creative way to mention one more thing before they make their considerations.

This is an example of a P.S. statement on an office assistant cover letter:

Sample Entry-Level Office Assistant Cover Letter—Postscript

P.S. Would you be interested in sitting down for a coffee with me? I’d be happy to show you how I could decrease your corporate travel expenses (-15%) there, as well.

Can you see why it’s so effective?

In this example, it reminds them of your proudest accomplishment in a cover letter containing many others. It also personally invites them to discuss further how you can help them get those same, impressive results.

Hard to resist!

Pro Tip : Ready to send off your cover letter? Not so fast! If you have time to spare, setting it aside for a day or two is an effective way of spotting errors or poor wording choices you may not have noticed on the day you wrote it.

Though it’s only a sentence or two, the closing statement has to be captivating. Make sure you get it right by following our guide: How to End a Cover Letter: Sample & Complete Guide [+20 Examples]

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

When you’re done, our free resume builder will score your resume and our resume checker will tell you exactly how to make it better.

Key Takeaway

Writing a cover letter for clerical assistants wasn’t as tough as you had imagined, right?

Let’s review— 

This is how to write the best office assistant cover letter:

• Get the clerical assistant cover letter template and layout in order, first.
• Open with an intriguing intro paragraph, so they’ll be dying to read more.
• Give some insight into your professional background, experience, and skills.
• Highlight your proudest clerical achievements using numbers for verifiability.
• Show both that you’re perfect for this office and vice versa.
• End the cover letter with a strong closing call to action and conclusion.
• Wrap it up by adding a postscript to get one more opportunity for gaining their interest.

Now, just add this to your office assistant resume and send it off.

Looking for more cover letter office assistant examples or ways to talk up your achievements? Leave us a comment below, and we can chat. Thanks for reading!

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

• https://doi.org/10.1016/j.brainres.2006.07.121
• https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm

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Office Assistant cover letter examples

You’ve got an impressive array of administrative and transferable skills that make you the ideal candidate for an office assistant.

Now you’ve got to put your communication skills to the test and write an engaging and persuasive cover letter that will grab the recruiter’s attention.

Below, we’ve put together our expert advice to guide you through the writing process, complete with some office assistant cover letter examples.

CV templates 

Office Assistant cover letter example 1

Office Assistant cover letter example 2

Office Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Office Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Office Assistant cover letter

Here’s how to write your own winning Office Assistant cover letter

Write your cover letter in the body of an email/message

When writing your Office Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

• I am interested in applying for the role of Office Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Office Assistant cover letter

Your Office Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Assistant cover letter templates

Copy and paste these Office Assistant cover letter templates to get a head start on your own.

Hello Debbie

I am writing to express my keen interest in the Junior Office Assistant vacancy at Green Giraffe, as advertised on Indeed. As an adaptable and detail-oriented individual with a strong work ethic, I am eager to contribute my skills and enthusiasm to drive your business operations.

Though I am at the beginning of my career, I have acquired foundational knowledge of office procedures, administrative tasks, and preparing meeting materials/agendas through a three-month internship at The Primary First Trust.

I have excellent communication skills, which allow me to professionally interact with colleagues and customers and has resulted in me in aiding the implementation of a filing system that lowered document retrieval time by 30%. Moreover, I played a role in achieving a 95% client response rate within 24 hours and assisted in the completion of five admin projects one day ahead of schedule on average.

Thank you for considering my application. I have attached my CV for your review and can be immediately available for an interview at your request.

Kind regards

Kirsty Brandich

Good day Helen

I am excited to apply for the Office Assistant role at HFC Ltd. With a 6-year successful track record of providing first-class administrative support and exceptional organisational capabilities, I am confident that I can contribute to the smooth functioning of your company.

Throughout my career as an Office Assistant at Imerys Minerals, I have used my skills to carry out clerical tasks, coordinate schedules and projects, and assure seamless office functions. I am proficient in responding to phone calls in a professional manner, managing emails, and maintaining accurate files. My strong attention to detail and ability to multitask have enabled me to thrive in fast-paced office environments, where I cut costs by 15% through strategic vendor negotiations and inventory control.

I pride myself in maintaining a spotless record in handling sensitive and confidential information to guarantee data security/compliance, while expanding my skillset through office-related training programmes, workshops, and seminars.

My CV further outlines my other achievements for your review. Please do not hesitate to reach out to me for an interview, as I am immediately available.

Sheila Weaver

Good afternoon, Eva

I hope you are well. I am writing to you in connection to the available Senior Office Assistant role at Southern Tyre Ltd, as advertised on ZipRecruiter.

During my 10-year career working for Aspect Flooring as an Office Assistant, I have applied my skills in handling complex clerical duties, collaborating with team members in overseeing various office operations, tracking expenses, and supervising junior staff. I always communicate with clients, colleagues, and different departments via email or by phone in a courteous and professional manner. I effectively coordinate schedules, conduct research, and prepare reports for senior executives.

My strategic planning and problem-solving abilities have allowed me to simultaneously manage projects, where I showcased a proven record of implementing workflows which increased overall office productivity by 25%, boosting information sharing among staff by 40% through developing a new internal communication system. In addition, I recommended strategies that led to a 15% reduction in meeting duration and improved time allocation for core tasks.

I appreciate you reviewing my application and can be available for an interview at your convenience.

Jennifer Sheppard

Writing a strong attention-grabbing cover letter is a vital step in landing a good Office Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Professional Office Assistant Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Office Assistant cover letter. Just replace personal information, company application data and achievements with your own.

Cover Letter Guide

Tips to write an office assistant cover letter that stands out.

You probably know that cover letters complement resumes and that recruiters just love asking for them. But why are cover letters important?

Well, because they are your chance of telling a story.

And let’s face it – listing different skills and achievements on your resume is essential. But connecting the dots in your cover letter and explaining what’s helped you gain expertise will make you stand out.

Read our proven Office Assistant cover letter tips and examples below.

Let’s begin by discussing the difference between a cover letter and a resume. The resume is the place where you should list all your hard skills, achievements, and talents.

The cover letter, on the other hand, is your chance to share more about yourself and show who you are.

But what’s the way to grab the reader’s attention? How can you make the hiring manager want to meet you and learn more about you?

Stand out with a strong introduction and an appropriate salutation

Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.

However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.

Here’s a brief list of suitable phrases:

• To the [team you're applying for] Department,
• Dear Paul Black,
• Dear Hiring Manager,
• Dear Ms. Stone

The introduction of your cover letter is the first thing the hiring manager will read. Logically, having a strong introduction is your chance of getting their attention.

In order to do that, you need to get creative. Don’t just do what everyone else’s been doing for years, i.e. writing “I found this job opening on that website and decided to apply”.

Rather, show that you are genuinely excited about the position and the company. You could do that by mentioning your love for the industry or what you can bring to the table.

Combine your soft and hard skills for an unbeatable match!

The resume is the place to list all your hard skills. The Office Assistant cover letter, on the other hand, is the ideal place to emphasize your soft skills and link them to your achievements.

Think about times when your skills have helped you achieve certain goals that seemed too difficult. And don’t worry about admitting some of your weak sides – this is a great way to show recruiters your potential and ability to grow, both professionally and personally.

Looking at the specific job posting requirements could also give you insight on what skills should be included in your resume by all means. This will help you pass applicant tracking systems (ATS) that screen cover letters for keywords before passing them on to recruiters.

Show how passionate you are to join the company

Proving that you’re familiar with the company is a great way to win the recruiter’s heart. It shows that you’ve taken some time for research and that you’re attentive to detail.

What’s more, it will also help you find out the issues at hand. This way, you can link your own skills and qualifications to some potential challenges the company might have to deal with in the future.

Choose the right closing line

The last part of your cover letter should briefly sum up everything you’ve said so far. It should also express your gratitude for the hiring manager’s time and consideration.

The tone of the closing line depends on two things – your personal preference and the company culture. Don’t go for overly creative phrases if the company you’re applying for relies on strictly corporate language.

Traditional lines such as “Looking forward to your reply” are usually considered a safe bet. So when in doubt, stick to them.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

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• Content tailored to the job posting you're applying for
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Office Assistant Cover Letter Example

Show recruiters what you’re made of with an optimized Office Assistant cover letter. Take advantage of our professional example template and how-to guide to learn how to do it yourself now.

Resume and Cover Letter Experts

As an Office Assistant, are you worried that your organizational skills and expertise don’t tell employers the whole story?

By submitting a cover letter you can help take care of that problem!

Cover letters can be beneficial to your application and as an Office Assistant, you can use them to your advantage . In this guide, we’ll go over how you can draft your letter by mentioning:

• How to write your Office Assistant cover letter introduction
• Ways to tailor your letter to each company’s needs
• What to list and what not to list if you are changing fields
• Skills and certifications that you should add to both your letter and resume

Apart from adding Office Assistant skills and qualifications to your cover letter, it’s also key to include them on your resume. You can use our AI-powered resume builder to help create your application in a few easy steps . 

To help you get started, we’ve come up with a sample Office Assistant cover letter. 

You can use the following example and our writing guide to come up with the perfect structure for your letter. 

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’d like to apply for the Office Assistant role at [Company] as advertised on Monster.com. I am an organized and diligent Business Administration graduate with over 2 years of office administration experience. As you’ll see, I am just the candidate you are looking for.

While working with [Current Company] I’ve been managing the handling of mail within the business in an office with over 200 employees, have gained an expert understanding of Microsoft office tools, and have succeeded in reducing office wastage by 13%. I have built a firm reputation as a reliable and organized member of the organization and as someone that can work flexibly with all teams within the business.

I was also able to exceed expectations set for me on a number of occasions. One example of this was when I successfully assisted with payroll during tax season and completed my duties over 2 days faster than expected.

It would be fantastic if we could meet one day in the near future to discuss more about the opportunity on offer with [Company]. I can be contacted at any time via [Email address] or between 4 pm – 7.30 pm on my personal mobile number [Phone number].

Thank you again for considering my application. I look forward to hearing from you.

Sincerely, Name

Address Phone number Email address

Start Your Office Assistant Cover Letter With a Strong Intro

A cover letter can help grab an employer’s attention, and the introduction will set the tone early. There are a few ways you can show that you are qualified.

If you’re experienced, you should mention how long you’ve been working as an Office Assistant or in similar office jobs. 

If you are an entry-level candidate it’s probably best to bring up how enthusiastic you are to work for the company and your most relevant skills. 

Specifically, you should reference the following topics

• Highlight relevant skills : Immediately establish your credentials as an Office Assistant by including your organizational and time management skills.
• Show enthusiasm : Convey your passion for administrative work and supporting office functions.
• Address the company’s specific needs : Research the company and tailor your introduction accordingly.
• Mention your years of relevant experience : If you have prior experience as an Office Assistant or in a related role, talk about it briefly.

Here is an example of how it can look:

As an experienced Office Assistant with 5 years of successfully supporting office functions, I bring a proven track record of exceptional document management and multitasking skills to XYZ Company. My passion for administrative work and dedication to ensuring seamless office operations align perfectly with your company’s needs.

How to Address the Employer’s Needs in Your Cover Letter

Crafting a cover letter is more than just showcasing your skills and experiences. It can be used to show your understanding of the employer’s specific needs and how you’re ideally positioned to meet them. 

• Do your research : First, review the company’s mission, values, and challenges. Demonstrating a grasp of their objectives can set you apart.
• Specify your relevant skills : Go beyond general skills. Highlight specifics like proficiency in office management software or a knack for improving office efficiency.
• Show that you can adapt : If transitioning from another field, pinpoint how your previous roles make you adaptable and apt for office tasks.
• Address any concerns : Address any gaps or missing certifications in your resume upfront. Mention any ongoing relevant training or certifications.

If you can touch on these points you should be able to grab the attention of many employers.

Changing Careers: What to Include and Avoid

Are you completely new to the Office Assistant position or the office environment? You not be sure about what to add to your letter and what to avoid noting. 

If that’s the case take a look below at what you should add to your letter and what you should probably leave out.

What to Mention

Here are different topics you can touch on if you’re changing careers . 

• Your willingness to learn : Emphasize your eagerness to acquire new skills and adapt to the office environment. Mention any relevant courses or workshops you’ve taken in preparation for the transition.
• Relevant achievements : Even if they’re from a different field, achievements that showcase your dedication, efficiency, or other relevant traits can be mentioned.
• Reason for the change : It’s a good idea to provide a brief reason for your career change, especially if it paints you in a positive light. For instance, “Seeking a role where my organizational skills can be more effectively utilized”.
• Any transferable skills : Adding skills from your previous job that can be applied to an Office Assistant role is also a smart choice. For instance, if you worked in retail, your customer service skills can be valuable in handling clients or stakeholders.

What Not to Mention

There are things you should leave out of your cover letter altogether as they are either not important or could even make you look unprofessional.

• Negative reasons for changing careers : Avoid discussing conflicts, disagreements, or other negative reasons for leaving your previous job.
• If you lack experience : Instead of highlighting what you haven’t done, focus on what you bring to the table, such as having relevant skills and certifications . 
• Salary or benefits : The cover letter isn’t the place to discuss salary expectations, benefits, or job perks unless the employer explicitly asks for it in the job posting.
• Generic sentences : Avoid generic sentences and details like “I’m a fast learner” without providing specific examples or evidence to back them up.

Certifications to List in Your Office Assistant Cover Letter

If you are an entry-level applicant , you should try to include some certifications in your letter. 

Certifications and training can not only be positive for you as an employee but also give your letter a major boost. 

Here are some certifications that would look great in your letter :

• Microsoft Office Specialist : Validates proficiency in Microsoft Office tools.
• Certified Administrative Professional (CAP) : Covers organizational management and technology.
• Certified Professional Secretary (CPS) : Focuses on administrative functions and management.
• QuickBooks Certification : Beneficial for handling financial records in smaller firms.
• Project Management Professional (PMP) : Demonstrates project management and organizational skills.

Review the example below to understand how to easily include any of your titles or courses that you’ve completed.

As a Certified Administrative Professional (CAP) with proficiency in Microsoft Office, demonstrated by my Microsoft Office Specialist (MOS) certification, I am well-equipped to streamline office processes and enhance efficiency within your team.

Essential Office Assistant Skills for Your Cover Letter

Arguably what will impress an employer the most are your skills. If you can sell your skills and how you’ve used them in the past you’ll give yourself a very good shot. 

Here are some key skills that Office Assistants need to be successful: 

• Document management
• Meeting coordination
• Inventory management
• Data entry accuracy
• Office software proficiency
• Travel arrangements
• Calendar management
• Report preparation

By adding these skills and your accomplishments using them you’ll have a well-rounded letter . Study the example below to know how you should write in your essential skills.

In my previous role, I efficiently organized and archived over 750 documents. I coordinated an average of 9 meetings per week, ensuring well-prepared agendas and a 95% punctuality rate. Additionally, I took charge of report preparation, producing over 100 detailed monthly reports, which improved departmental decision-making efficiency by 20%.

This example shows how the candidate used document management, meeting coordination, and report preparation. Demonstrate your skills in the same way, and you’ll be getting called in for interviews quickly. 

Coming up with a job-winning application always seems like a major challenge at first. However, no matter your level of experience you can find a way to do it. 

By using tools like our cover letter builder and resume templates you can win over a hiring manager in no time.

Apart from the tools keep the following tips in mind :

• Create a detailed introduction
• Explain how you were successful thanks to your skills
• Add relevant certifications 
• Avoid unnecessary information 

If you follow the advice in this article there’s a great chance you’ll be back in the office in no time. 

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Office Assistant Cover Letter Examples

Most businesses live and breathe by qualified office assistants, and to land the role, you’ll need a cover letter that shows capability, confidence, and adaptability. With our office assistant cover letter example, you’ll be able to craft an effective introduction supplemented by these professional tips.

• Do make sure your letter is flawless. Attention to detail is critical to the role.
• Don’t write in an overly stiff, formal tone. Engaging communication is also a key skill.
• Do show why you’re a good fit for the corporate culture. Read up on the company and learn about its values and working style, and discuss how yours melds with it.
• Don’t make it all about you. An office assistant’s role is to support others and act as the backbone of a team. Show a proactive, collaborative mindset.
• Make the letter personal. Address it to the hiring manager if possible. If you’ll be working for a specific executive, mention him or her if the name is available.
• Don’t get overly familiar. Keep it to the point. While it’s acceptable to show a little personality, leave off irrelevant information such as pastimes, pets, and peeves.

Office Assistant Advice

If you want to succeed as an office assistant, a solid cover letter is a must. That’s where our cover letter examples come in handy. Our professionally-written cover letter examples include key skills and attributes needed to succeed in an office assistant role. Click on any of the cover letter examples below to get started on building a cover letter that can land you more interviews and help move you in the direction of the job you want, sooner.

Cover Letter Tips for Office Assistant

Searching for jobs as a Office Assistant may leave you feeling restless and even a little hopeless, but there are some tips that can make you feel more hopeful about your future.

Send copies of your cover letter and cover letter to all companies in your area that offer jobs that utilize your skills, even those that don’t list openings online.

Become a member of organizations and groups relating to your past to take advantage of networking opportunities in your area.

Write a good cover letter that highlights your skills, but customize each cover letter to the exact position available.

Search online for jobs by skills needed or education required rather than by title to see all jobs that fit you.

Go over your social networking sites to remove any harmful information or content that employers won’t like when doing an online check for you.

Office Assistant Job Seeking Tips

One of the main things that helps you stand out when applying for a job as a Office Assistant is your cover letter. There are certain things that HR departments look for, and you should know what not to include and what to include when writing yours.

Do use action verbs that show you are a detail oriented person and avoid using passive terminology.

Do include any experiences you have that show you are a good leader, including college or volunteer experiences.

Do not include a hobbies or interests section that features personal details unless specified in the job posting.

Do start your work section with your most recent job listing first and at least one other relevant position.

Do use bullets in each section to help those reading your cover letter find the most valuable information quickly.

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Administrative Assistant Cover Letter Examples + Templates

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Administrative assistants are indispensable for the success of any organization. Whether handling documents, managing schedules, answering phones and emails or interacting with clients, their support is invaluable. When paired with a well-written resume , writing a compelling administrative assistant cover letter can be the key to distinguishing yourself from other candidates.

Why a cover letter for an administrative assistant? Your cover letter will set you apart with a personalized introduction, allowing you to showcase your communication abilities, interpersonal skills and achievements right from the start. This guide to writing an impressive cover letter for an administrative assistant position will help you leave a lasting impression and stand out.

More Cover letter examples for the next step in your administrative career

• Clerical Assistant Cover Letter
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• Data Entry Specialist Cover Letter
• Executive Assistant Cover Letter
• Office Administrator Cover Letter
• Office Assistant Cover Letter
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• Office Manager Cover Letter
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• Store Administrative Assistant Cover Letter

Administrative assistant cover letter (text)

Elizabeth Flores

Marlton, NJ 08053 555-555-5555 [email protected]

March  25, 2024

Nicole Washington, Store Manager Kepple’s Carpet 8712 Rockwell Ave. Marlton, NJ 08053

Dear Ms. Washington,

I am writing to express my strong interest in the administrative assistant position at Kepple’s Carpet, as advertised on your company’s website. With a keen eye for detail, exceptional organizational skills and a proven track record of streamlining administrative processes, I am confident I can contribute to your team’s success.

Having previously worked at Burlington Stores, I successfully streamlined the office’s administrative processes, resulting in a 20% increase in operational efficiency within the first three months. Through implementing efficient filing systems and optimizing document management protocols, I ensured easy retrieval of critical information, allowing for smoother workflows and faster decision-making.

I also managed scheduling and coordination for a team of 32 professionals, ensuring the timely completion of projects and improving overall team productivity by 25%. Through meticulous planning and prioritization, I minimized downtime and maximized the team’s output, ultimately exceeding performance targets set by the organization.

I am particularly drawn to Kepple’s Carpet due to its outstanding reputation for excellence and innovation in the carpet industry. Your commitment to providing top-tier products and exceptional customer service aligns with my values, and I am eager to contribute my skills and expertise to support your mission.

Thank you for considering my application. I look forward to further discussing how my experience and dedication can contribute to the continued success of your store. Please find my resume attached for your review.

How to format an administrative assistant cover letter

Correctly formatting your cover letter means adhering to a business letter format and including all the details that go into a persuasive administrative assistant cover letter.

Show your enthusiasm for the new position and provide additional details about the skills, experience and qualifications that demonstrate your suitability for the role — beyond what’s on your resume.

When writing your administrative assistant cover letter, feature a balanced skill set, including:

• Soft skills like teamwork, time management and problem-solving.
• Hard skills like multiline phone management, scheduling and record-keeping.
• Technical skills like MS Office, QuickBooks, Google Workspace.
• Remember to add relevant achievements with measurable results to highlight your capabilities.

Use the business format for your administrative assistant cover letter

Using a standard business letter format with with 1 and ¼-inch margins on all sides, single spacing and left alignment will help you present a professional cover letter that includes only the most relevant information in your document.

Just like our sample cover letter for administrative assistants, your cover letter should include:

• A header with your name, city, state, ZIP code, telephone number and date.
• A greeting addressed to the hiring manager or department.
• Two to three body paragraphs with relevant skills, experience and achievements.
• A call to action with your interest for the job.
• A simple closing, such as “Best regards,”Sincerely” or “Respectfully.”

To simplify the process, use a cover letter template to ensure proper formatting and compatibility with application tracking systems (ATS) . Use our Cover Letter Builder to create a professional cover letter tailored to an administrative assistant position in minutes.

How to write an administrative assistant cover letter

Start with an engaging introduction.

It only takes a few seconds to create a positive first impression.

Grab the recruiter’s attention with a customized opening paragraph that summarizes your skills, experience and passion for the role. The opening sets the tone for the rest of your cover letter and is the first thing a potential employer reads.

A strong opening can capture the reader’s attention in just seconds and make them want to continue reading. Start by using the elevator pitch technique to introduce yourself and connect with the hiring manager from the company you’re interested in.

Use the body paragraphs to explain why you’re a great fit for the role

When writing an administrative assistant cover letter remember to use the body paragraphs of your cover letter to explain why you’re a strong candidate for the role. Focus on showing, not telling, by using metrics and specific examples to showcase your specific skills, experiences and accomplishments .

Examples such as “implemented a new filing system that reduced document retrieval time by 30%” or “negotiated a new deal with the supplier for office supplies, saving $3,500 a year” add credibility to your cover letter and demonstrate your skills to the hiring manager.

Remember to use action verbs in the body of your administrative assistant cover letter and highlight a combination of your hard and soft skills .

Close with an invitation to contact you for an interview

Finish your administrative assistant cover letter by thanking the reader for their time and opportunity, and invite them to get in touch with you — either through email or phone — to set up a time for an interview.  A well-crafted closing allows you to restate your interest in the position and reinforces your commitment and excitement for the role.

Pair your administrative assistant cover letter with a matching resume

How to write a cover letter for an administrative assistant with no experience.

No experience? No problem! If you’re applying for your first job as an administrative assistant or changing industries to the administrative field, be sure to highlight any transferable skills like communication, problem-solving, teamwork and adaptability from your previous roles.  Add experiences such as school activities, clubs and associations, community service, internships and accomplishments to emphasize your qualities and distinguish yourself from other candidates.

Do I need an administrative assistant cover letter?

Yes, a cover letter fills in the blanks from the keywords included in your resume and personalizes your application to the hiring managers. Cover letters tell hiring managers who you are and show your interest in the role you’re applying to. It can help you stand out from the candidate pool, show your strong knowledge and relevant skills and provide the opportunity to explain career gaps, recent moves to another geographic location or a career move. 

How long should an administrative assistant cover letter be?

Your administrative assistant cover letter should be concise and not exceed one page in length. Your letter should include:

• A few sentences introducing yourself (one paragraph). Include an overview of your credentials, years of experience and a few skills that make you an ideal candidate for the role.
• Follow your introduction with information addressing the employer’s requirements for the job (two to three paragraphs). Add examples of your skills and experience that relate to the job opening and demonstrate why you’re uniquely qualified for it.
• Conclude your cover letter with a call to action (one paragraph). Express your enthusiasm for the job and eagerness to further discuss the job opportunity, inviting the recruiter to get in touch with you for an interview.

Remember, writing a cover letter is a valuable step toward landing the interview , where you’ll have a chance to talk about your career. So take advantage of this opportunity!

What does an administrative assistant do? 

The role of an administrative assistant varies widely from company to company. Some assistant positions are entry-level and provide basic customer service and support duties such as:

• Answering phones.
• Greeting visitors.
• Filing documents and contracts.
• Handling correspondence.
• Scheduling meetings, appointments, and events.

Executive-level positions require more sophisticated administrative assistant cover letters and resumes since executive assistants perform more advanced duties, including preparing reports, interacting with boards of directors, researching issues and supervising other support staff. 

While most administrative assistant positions are full-time, part-time and virtual assistant jobs are becoming increasingly available.

What are the education and training requirements for administrative assistants?

The education, training and resume for an administrative assistant can vary depending on the employer, experience and specific job requirements. Most administrative assistants need to have at least a high school education and basic computer, office and grammar skills.

A variety of technical and vocational schools and community colleges also offer training for administrative assistant and clerical positions. Executive administrative assistants often hold bachelor’s degrees in areas such as business administration or management and have worked extensively in support and clerical fields.

Many employers will waive educational requirements for a corresponding number of years of experience in administrative support, so be sure that your administrative assistant cover letter and resume include all of your relevant experience, work history and training.

What is the career outlook for administrative assistant positions?

According to the Bureau of Labor Statistics, the median salary for most administrative assistants is $35,330, with the top 10% earning more than $57,000. Executive administrative assistants earn more, with a median salary topping $47,500.

Finding the best administrative assistant position to suit your own educational and work background while meeting your salary needs takes some research and planning. However, administrative assistants can work in nearly every industry including, health care, education, and scientific and technical services, providing you a variety of opportunities to search for the right job for you.

Once you’ve found relevant job openings, be sure to take a look at our sample administrative assistant cover letter below for tips and ideas on how to best structure and refine your own cover letter.

Best practices for building an administrative assistant cover letter

• Address the recruiter or hiring manager directly.
• Explain what attracted you to the company in one or two sentences. 
• Customize your administrative assistant cover letter for the job. 
• Include keywords from the job description throughout.
• Add metrics to support your examples and capabilities.
• End with a clear call to action. 
• Proofread your cover letter more than once.
• Write a generic administrative assistant cover letter. 
• Write more than one page. 
• Use generic salutations, like “To Whom It May Concern.”
• Regurgitate your administrative assistant resume. 
• Rely on automatic grammar or spell-checkers. 
• Write a fan letter, even if it is your dream job. 

Resume examples for the next step in your administrative career

• Personal Assistant Resume
• Administrative Assistant Manager Resume
• Receptionist Resume
• Data Entry Clerk Resume
• Executive Assistant Resume
• Store Assistant Resume
• Administrative Coordinator Resume
• Office Assistant Resume
• Assistant Front Office Manager Resume
• Bilingual Receptionist Resume
• Administrative Front Desk Clerk Resume
• Medical Billing And Coding Specialist Resume
• Medical Receptionist Resume
• Secretary Resume
• City Clerk Resume
• Non Profit Administrative Assistant Resume
• Gym Receptionist Resume
• Administrative Officer Resume
• Accounts Administrator Resume
• Front Office Assistant Resume
• Administrative Assistant Resume
• Procurement Specialist Resume
• Medical Office Assistant Resume
• Procurement Analyst Resume
• Auto Title Clerk Resume
• Document Specialist Resume
• Excel Professional Resume
• Document Controller Resume
• Medical Billing Professional Resume
• Facilities Manager Resume
• Office Manager Resume

CV examples for the next step in your administrative career

• Admin Executive CV
• Office Manager CV
• Administrative Assistant CV
• Bank Clerk CV
• Administrative CEO CV
• Contract Administrator CV
• Desktop Support Engineer CV
• Facilities Coordinator CV
• Front Office Executive CV
• Procurement Officer CV

How we reviewed this article

Since 2013, we have helped more than 15 million job seekers. We want to make your career journey accessible and manageable through our services and Career Center’s how-to guides and tips. In our commitment to bring you a transparent process, we present our Editorial Process .

• U.S. Bureau of Labor Statistics. Occupational Outlook Handbook. Secretaries and Administrative Assistants
• U.S. News. Best Business Jobs. Administrative Assistant Overview
• Career Explorer. Article. What does an administrative assistant do?

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Administrative Assistant Cover Letter Example

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Elizabeth Muenzen, CPRW

Career advice expert.

Elizabeth is a Certified Professional Resume Writer (CPRW) and a member of the Professional Association of Résumé Writers & Careers Coaches. She is passionate about delivering information that empowers job seekers to achieve their professional goals.

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Administrative Office Assistant Cover Letter Example (Free Guide)

Create an administrative office assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

An administrative office assistant is a vital part of any organization. To stand out from the competition and secure an interview, you need an effective cover letter. Our guide will help you craft a professional cover letter that highlights your skills and experience.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Administrative Office Assistant Cover Letter Sample

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To whom it may concern,

I am writing to express my interest in the position of Administrative Office Assistant at ABC Company, as advertised on Indeed.com.

I am a highly organized and efficient individual with nearly four years of experience in administrative roles. My current role as an Administrative Assistant has given me the opportunity to develop expertise in a variety of office administration tasks.

I am confident that I possess the necessary skills and qualifications to make an immediate and long-term contribution in this position. My key skills include:

• Excellent organizational and time management skills.
• Highly proficient in the use of MS Office Suite and other software.
• Excellent communication, customer service and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.

My administrative expertise includes drafting correspondence, creating and managing filing systems, scheduling and coordinating meetings, providing customer service, and managing databases. As well, I have experience in data entry, conducting research, and preparing presentations and reports. I am also familiar with processing payroll and invoices, and maintaining office supplies.

I am a reliable and motivated individual with an eye for detail and a commitment to producing high-quality work. I am confident that my experience and knowledge make me an ideal candidate for this position.

I look forward to having an opportunity to discuss my qualifications with you in more detail.

Thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Administrative Office Assistant Cover Letter?

• A Administrative Office Assistant cover letter can give potential employers a better understanding of your skills and qualifications.
• It can also demonstrate your enthusiasm and commitment to the industry and role.
• Having a well-crafted cover letter is an effective way to present yourself in the best possible light.
• It can show employers that you are a professional who is willing to take the necessary steps to make sure they have all the information they need to make an informed decision.
• It can also demonstrate that you are organized, detail-oriented, and have the ability to prioritize tasks.
• A well-written cover letter can also help you stand out from the competition and give you an edge when applying for positions.

A Few Important Rules To Keep In Mind

• Keep your cover letter to one page in length.
• Always address your cover letter to a specific person.
• Include relevant information from the job posting in your letter.
• Highlight key qualifications that make you a good fit for the role.
• Make sure your cover letter is well-written and free of errors.
• End your letter by expressing your enthusiasm for the role and requesting an interview.

What's The Best Structure For Administrative Office Assistant Cover Letters?

After creating an impressive Administrative Office Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrative Office Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administrative Office Assistant Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced administrative office assistant, I am confident in my ability to provide exceptional administrative support to your organization. With my strong organizational and multitasking abilities, I am adept at managing multiple projects simultaneously and meeting all deadlines. My professional background includes working as an administrative office assistant for the past five years, in which I have gained extensive experience in a variety of administrative duties.

My expertise includes:

• Handling incoming calls, scheduling appointments and meetings, and organizing events
• Preparing reports, managing databases, accounts, and office supplies
• Providing customer service, responding to inquiries, and resolving issues
• Creating presentations and documents, and updating websites
• Conducting research and preparing summaries of findings

I am a highly organized and efficient individual with excellent interpersonal and communication skills. I have strong attention to detail and a commitment to accuracy and efficiency. I am also proficient in MS Office Suite and other office equipment. I am confident that I can make a positive contribution to the success of your organization.

I am excited at the prospect of joining your team and believe that my skills and experience make me the ideal candidate for the position. I would welcome the opportunity to discuss my qualifications with you and to learn more about the job. Please feel free to contact me at 555-555-5555 or [email protected] to arrange a meeting.

Sincerely, John Doe

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administrative Office Assistant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter to a specific person
• Not emphasizing your relevant skills and experience
• Not demonstrating an understanding of the company and the role
• Not providing tangible examples of your skills and abilities
• Using an overly formal tone
• Including too much irrelevant information
• Not providing your contact information
• Using spelling or grammar errors
• Not proofreading the letter
• Not customizing the letter for the job you are applying for

Key Takeaways For an Administrative Office Assistant Cover Letter

• Highlight your key administrative office assistant skills in your cover letter, such as proficiency in computer programs, data entry, filing, and organizational skills.
• Be sure to demonstrate your attention to detail, multitasking abilities, and problem-solving skills in your cover letter.
• Explain how your previous work experience has prepared you to be a successful administrative office assistant.
• Illustrate your commitment to excellent customer service in your cover letter.
• Mention any other relevant qualifications, such as a degree or certification.

Office Assistant Cover Letter Examples & Writing Tips

Use these Office Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

Office assistant cover letter example 1, office assistant cover letter example 2, office assistant cover letter example 3, office assistant cover letter example 4, office assistant cover letter writing tips.

Office assistants work in offices of all sizes and specialties. They take care of many administrative tasks like answering phones, filing, and typing.

Use the tips and examples below to craft a cover letter that gets you noticed by hiring managers and proves you’re the right person for the job.

I am very interested in this opportunity and believe that my education and employment background will make me a perfect candidate for the position.

I have been employed as an office manager in the past and know that this position needs someone like me that has the ability to prioritize and multitask. Working in the Corporate Hospitality industry has been the perfect training arena for me. Not only has it trained and prepared me for all types of experiences dealing with customer service, but also taught me how to think on my feet and become an expert problem solver.

When it comes to being trained on new computer programs I have to say that I am a quick learner. I love to be challenged and to learn new things. I do have a creative side and love working with PowerPoint to create presentations with animation and music.

Working and interacting with people, teamwork, problem-solving, and learning new things is what keeps me stimulated and engaged. I believe these qualifications, in addition to my positive outlook and capabilities in working well with others, will help your company attain its goals. I look forward to meeting with you to discuss the job position further.

My name is James Jones, I am interested in your Office Assistant position. My educational background and experience has given me the professional, instructional and computer skills essential to the position for which you are seeking placement.

Through educational training and employment, I have gained valuable experiences in instructional and administrative duties. I have acquired strong interpersonal skills by working with diverse groups in both asynchronous face-to-face learning environments and the workplace.

These experiences have provided me with opportunities to utilize and strengthen my versatility within these environments. I look forward to discussing how my training and experience can contribute to your company.

As a recent graduate from Siena College this past May with a GPA of 3.8, I feel that this position as an office assistant is a perfect fit for my qualifications. As you will find in my enclosed resume, I have been fortunate to gain a broad range of experience in several different employment areas. I believe that my skills will contribute significantly to your company.

I feel that many of my skills will permit me to be part of this growing company. My experience as a secretary of TVT Agencies has taught me to work successfully and independently to ensure the interest of the company. In addition, I am quick to learn and have a large background in dealing with the public through my past jobs as a trainer and interning as a counselor. As an English minor, I have acquired proficient written communication skills. Through my college education, I have also learned to be extremely organized and committed to my work.

I would like to thank you for considering me for this position and hope to hear from you.

I am writing to submit my application for the open Office Assistant position at Iowa Logistics. I am seeking a new job opportunity because I just relocated to the Cedar Rapids area due to my spouse’s job transition. When I reviewed the requirements for your opportunity, I became very interested because my skills and industry experience are aligned closely to them.

My most recent position was with Big Rig Transportation in Des Moines, Iowa. I was an Administrative Assistant that supported several company areas, including human resources, accounting, and operations. My primary responsibilities of each function included organizing and maintaining all manual and electronic filing systems, ordering and distributing supplies, writing and distributing large amounts of correspondence, recruiting new employees, and answering and distributing phone calls. Each of these responsibilities are also a part of your position’s job description.

Throughout my 10-year career at Big Rig, I didn’t limit myself to just traditional administrative duties. I filled in as a back-up dispatcher during peak business times or during vacations. During one weekend per month, I would come in and assist the shop in organizing their parts inventory and maintenance records. I also volunteered to write the quarterly newsletter and organize company events. I was able to learn about the business and be a team player through these experiences.

I believe the combination of my office administration experiences, computer skills, and ability to be a valuable team player meet many of your requirements. If you would like to arrange a meeting to discuss my background in greater detail, please contact me at (111) 111-1111, or email me at [email protected] . Thank you for your consideration and have a great day.

Highlight your communication skills

Managers want to hire office assistants who are good at communicating. You can use specific examples from previous jobs, internships, or extracurricular activities to highlight this skill. For instance, if you’ve handled a lot of phone calls for an organization or job you’ve held in the past, talk about how well you were able to communicate with people on the phone and what kind of results you achieved. If you have experience as a public speaker who has spoken before large groups such as peers or students, include it in your cover letter and explain how having that experience makes you a better fit for this particular job.

Show interest in the company

If you are applying for an office assistant position at a non-profit organization, highlight your philanthropic interests and how they align with the mission of that particular non-profit. If you are applying for an office assistant position at a corporation, showcase your knowledge of their products or services. In either case, it is essential that you convey genuine interest in the company and how they provide value to society.

Show that you’ll be a team player

The best office assistants are the ones who know how to work with everyone and get along with all office staff members. Show hiring managers that you’re a team player by highlighting your ability to work well with others. Here are some tips for showing off your teamwork skills:

• Include specific examples of how you’ve worked with coworkers in the past. For example, if you’ve led meetings or helped resolve conflicts between coworkers, include these in your cover letter.
• Talk about why working at this company will benefit not only yourself but also the organization as a whole; show them how they can expect their staff to play an even bigger role because of your presence there.

Proofread your cover letter

Office assistants must take care to present a professional image in all of their work. This means proofreading every document, including cover letters. Look over your cover letter carefully before submitting it to make sure there are no spelling or grammatical errors.

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• Office Assistant

Office Assistant Cover Letter

Persuasive office assistant cover letter example that gets your resume read with serious attention and gets your job application noticed.

Stand out from the crowd by packaging your work experience and skills into a convincing cover letter format.

Focus on the competencies and abilities listed in the office assistant job posting and show how you have previously demonstrated these job requirements.

This sample application cover letter also works well for an office coordinator and office administration job.

OFFICE ASSISTANT COVER LETTER EXAMPLE

Your Name Your Address Your Contact details (phone and email)

Mrs Ann Hall Hiring Manager XYZ Company 30 North Parkway Long Island, NY 11551

Dear Mrs Hall

Your job posting for an Office Assistant immediately caught my attention as my experience and skills appear to closely match your requirements. Please allow me to highlight why I am the right job candidate.

• over 5 years experience as an office assistant in a fast-paced work environment
• an independent worker who takes the initiative to learn about the company's products and processes
• responsible for efficient database administration, regarded as a valuable information resource by co-workers
• planning and organizational skills put to good use in coordinating office communications, meetings, events and travel
• successful development and streamlining of systems and processes to improve office efficiency
• confident interpersonal skills resulting in positive working relationships with colleagues and customers
• demonstrated accuracy and competence in the completion of general accounting tasks
• proficient in MS Office with excellent keyboard and typing skills
• proven ability to successfully multitask, handle interruptions and meet demanding deadlines

XYZ Company has an outstanding reputation and I am certain I can deliver the results you are looking for. I would appreciate the opportunity to discuss my credentials, as outlined in my enclosed resume, in more depth in a personal interview.

Thank you for your time and I look forward to speaking with you soon.

Jane Jobseeker

Office Assistant Duties and Skills

This detailed office assistant job description provides all the information you need to write your own cover letter.

Administrative Assistant Duties

Clerical Job Description

Your Office Assistant Resume

The sample office assistant resume is easy to customize for your own use.

ADMIN ASSISTANT RESUMES

Office Coordinator Resume

Admin Assistant Resume

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Clerical Resume Example

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These pages will be helpful in writing your own cover letter for the office assistant job.

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Administrative Assistant Cover Letter

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