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Support while completing thesis
The University of Otago Library, in association with a number of research support services, has developed a thesis information guide for students undertaking a master's or PhD level research thesis.
Thesis information guide
AskStudent IT is able to provide support to students who are facing specific issues with the formatting of the final thesis document. However, a full thesis formatting service is not provided.
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The AskOtago team can help you find what you’re after.
Final submission and access to the completed thesis
Once the Student Administrators – doctoral – are advised by an examination Convener that a candidate has completed all amendments to their thesis, (what is termed the "final sign-off"), the administrators will process this in eVision and the candidate will receive an alert from eVision advising them that they can proceed with uploading the final version as below. Candidates are advised not to do this until they receive this alert or have verbal or email confirmation from their Convener to proceed.
The final submission involves the deposit of e-Thesis to the University research archive.
Deposit of the e-thesis
Candidates must submit an electronic copy of their finalised thesis to the University Library via the Otago University Research Archive (OUR Archive). This must be in PDF format, and an exact replica of the corrected thesis that was accepted for their degree – this is the version that was bound.
At the time of submission, candidates must select the level of access to the thesis. Normally "open access via OUR Archive" would be chosen so that the thesis is available to the public. However, in some cases it may be appropriate to select "abstract only for six months to safeguard content while publishing” (and this can be extended at the end of the period, on request). Alternatively, a thesis may be embargoed with no access for a set period (see below.
Deposit your e-thesis direct in the Otago University Research Archive
Find out more about e-thesis submission on the University of Otago Library Subject Guides pages
Embargo of thesis
In situations where the thesis contains sensitive material or has been funded or helped by external research grants, or has publications pending that require longer than 6 months restriction, it may be necessary for the completed thesis to be placed under an embargo, with access restricted for a period of time. This may also be necessary for intellectual property reasons. Restricted access will be permitted only in exceptional circumstances and requires the permission of the Dean of the Graduate Research School.
In the first instance, the candidate will complete the application, only once they have the date for their oral exam or they have completed the oral exam, and pass this on to their primary supervisor and Head of Department for sign off. Applications must be made and the process completed prior to final thesis amendments being approved. Minimum embargo period is 12 months; please apply for more than you need as this can be reduced later.
Application to embargo a thesis form (PDF)
Applications should be forwarded for approval by the Dean of the Graduate Research School as per the application form:
Email [email protected]
Losing access to resources, including your Otago email address
During the examination process you should be able to continue accessing resources such as your ID card, wifi, the Library, Blackboard, and after-hours access to buildings. If you do lose access to these resources, support is available to determine whether you should continue to have access. Email [email protected]
When you submit your final thesis after completing the examination process, you will only be able to access the above resources for a further two weeks. This allows you time to tidy up your office and prepare to leave the University.
Your Otago email address and Office365 should still be available, at least until you graduate.
In preparation for losing your email address, you are strongly encouraged to generate a permanent and professional email address. Also, before graduation, you should ensure you have transferred any files you need from your Otago Office365 account.
Thesis Information: Finding
- Introduction
- Reviewing Literature
- Supervisors
- Māori Postgraduates
Finding theses and dissertations
Finding research theses and dissertations is helpful in assessing what's in progress, what has been written, the writing style, how it was structured, research methods, and which references were used.
Search for Theses in Research Repositories
- NZ University Repositories
- New Zealand & Australia
- Latin American
- Open Access
Consult previous New Zealand thesis research from different universities.
- Otago University Research Archive (OUR Archive) This repository contains our e-theses.
- Library Search | Ketu This link opens in a new window Find University of Otago Library's research theses and dissertations by thesis title or topic. Limit results to Theses.
- Massey Research Online
- Research Archive (Victoria)
- Research@Lincoln
- ResearchSpace@Auckland
- Tuwhera Open Access Theses & Dissertations (AUT)
- University of Canterbury Research Repository
- University of Waikato’s Open Access Research Repository
Consult previous New Zealand thesis research using a variety of databases. Search tips are available from our Find a Thesis handout or video .
- NZResearch This link opens in a new window Research documents produced at universities, polytechnics, and other NZ research institutions; now hosted by DigitalNZ
- Development Network Aotearoa NZ Development Studies research thesis database
- Te Puna Search: New Zealand National Union Catalogue This link opens in a new window Search for items held in libraries throughout New Zealand. Limit results to Thesis/dissertation.
- Trove | National Library of Australia Limit searching to the Format of Thesis; includes theses held in Australian libraries.
Search for international theses and dissertations using these Asian databases and repositories . A web search may also reveal title and contact details for thesis research in progress, or recently completed.
If you require fulltext access check online, then try our Interloan Service . Consult your Subject Librarian about purchase options.
- China Masters Theses Full-text Database (CDMD) - Series F This link opens in a new window
- China Doctoral Dissertations Full-text Database (CDMD) - Series F This link opens in a new window
- IndCat Online catalogue of Indian universities; limit to theses
- JAIRO Japanese Institutional Repositories Online (JAIRO) - for searching academic information (scientific journal articles, academic theses, research bulletins, research reports, etc.) accumulated in Japan's academic and institutional repositories.
- National Diet Library: NDL Digitised Contents This link opens in a new window Includes: digital images of books, periodicals, rare books and old materials (manuscripts, prints, and maps created before 1868), and official gazettes held by the NDL, historical sound recordings, and some born-digital materials (e.g. internet resources).
- HKUST Electronic Theses (香港科技大學學位論文) HKUST Electronic Theses contains full images of the doctoral dissertations and master's theses of our postgraduate students.
- Hong Kong Institutional Repositories (HKALL) From 8 HK universities
- Hong Kong University Theses Online (HKUTO) (香港大學論文在綫) The Open Access thesis database of Hong Kong University.
- National Digital Library of Theses and Dissertations in Taiwan
- RISS for Higher Education Articles, books and theses, searched in Korean, English, Japanese and Chinese language
- ScholarBank@NUS National University of Singapore electronic theses & dissertations
- Seoul National University Browse by Community to Department level then browse by Masters or PhDs
- Universiti Sains Malaysia
- University of Malaya Theses and Dissertations
Search for international theses and dissertations using these databases and repositories . A web search may also reveal title and contact details for thesis research in progress, or recently completed.
- DART Europe E-theses Portal This link opens in a new window Access full-text research theses from European Universities. Includes German theses from DissOnline.
- DiVA - Scandinavian theses
- EThOS: Electronic Theses Online Service This link opens in a new window An open access repository for UK doctoral e-theses. Register for free PDF access, or option to order a copy.
- NARCIS: The Gateway to Scholarly Information in the Netherlands NARCIS provides access to electronic theses and dissertations produced in the Netherlands, as well as a variety of other research and data sets.
- OpenAIRE European research repository for access to publications, data, projects, people, organisations and data sources.
- SUDOC Search Systeme Universitaire de Documentation across all French academic and research libraries for books and dissertations.
- Thèses Citations & fulltext French theses, completed or in progress
Search for international theses and dissertations using these Latin American databases and repositories . A web search may also reveal title and contact details for thesis research in progress, or recently completed.
- Cybertesis Thousands of full-text theses worldwide with a focus on Latin American universities.
- Spanish & Latin American Dissertations
Search for international theses and dissertations using these UK databases and repositories . A web search may also reveal title and contact details for thesis research in progress, or recently completed.
- EThOS: Electronic Theses Online Service This link opens in a new window An open access repository for UK doctoral e-theses. Register for free PDF access, or option to order a copy. 18 Dec 2023 cyber attack means this resource is inaccessible unitl at least April 2024.
- ProQuest Dissertations & Theses: UK & Ireland This link opens in a new window Citations to British and Irish dissertations and theses from 1716, with abstracts to content from 1986.
Search for international theses and dissertations using these US databases and repositories . A web search may also reveal title and contact details for thesis research in progress, or recently completed.
- DASH Digital Access to Scholarship at Harvard, from 2009 - search within Theses & Dissertations
- ProQuest Dissertations & Theses Global This link opens in a new window Doctoral dissertations and master's theses from graduate schools and universities. Free 24 page previews for titles submitted 1997+
- Theological Research Exchange Network (TREN) TREN is a library of theological thesis/dissertation titles representing research from selected institutions in North America. Request a copy via Interloan rather than paying yourself.
Search for open access theses and dissertations using these international databases and repositories . A web search may also reveal title and contact details for thesis research in progress, or recently completed.
- CORE The world's largest open access aggregator - filter search results by thesis.
- JURN This link opens in a new window A curated academic search-engine. Search millions of free academic articles, chapters, and theses.
- OAIster This link opens in a new window
- OpenDissertations.org New, public, Electronic Theses & Dissertations (ETD) database in 2018. Contains the British Library’s EThOS Service, and American Doctoral Dissertations, and more.
- Open Access Theses & Dissertations OATD indexes over 4 million theses and dissertations from around the world.
- OpenThesis This link opens in a new window
- Shodhganga A reservoir of Indian PhD Open Access theses
- Networked Digital Library of Theses and Dissertations Promotes dissemination, and preservation of electronic theses and dissertations (ETDs). Also search through http://www.vtls.com/ndltd
- PhDdata: The Universal Index of Doctoral Dissertations in Progress This link opens in a new window A databases of doctoral dissertations in progress around the world, aiming to avoid duplications in doctoral dissertations, create a meeting place for researchers and allow for interaction between researchers.
- ProQuest Dissertations & Theses Global This link opens in a new window Doctoral dissertations and master's theses from 1,000+ graduate schools and universities. Free 24 page previews of dissertations and theses submitted 1997+
- South African theses and dissertations
- Theses Canada This link opens in a new window Canadian theses from 1965 with fulltext from 1998.
- Trove Limit searching to the Format of Thesis; includes theses held in Australian libraries.
- Dissertation Reviews Find dissertation reviews by topic, and archived discussion on writing a dissertation.
- WorldCat Dissertations and Theses 8+ million records describing dissertations, theses. Includes many titles from European countries not included in ProQuest Dissertations & Theses.
Access a thesis
- Otago theses must be read in the Library - Sign In to Library Search|Ketu then Request a copy of the thesis be retrieved from Storage (essential for access outside Mon-Fri 9am-5pm).
- OUR Archive has links to Otago e-theses
- Browse your department's thesis collection
- Available online – use a search engine to find theses; contact the author for PDF access
- Interloan - free from a NZ/Australian Library; free interloan PDF from ProQuest Dissertations & Theses; $25 from other overseas libraries
- Purchase recommendation - consult your supervisor or Subject Librarian
- Personal purchase - through a database, repository or organisation
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- Last Updated: Apr 12, 2024 4:46 PM
- URL: https://otago.libguides.com/thesisinformation
COMMENTS
The format of a thesis should be agreed to in the earlier states of writing by the department, supervisor and candidate. If any changes are made later on they must be agreed to once again by all three parties. The thesis must be limited to 100,000 words of text (excluding appendices, footnotes and bibliographies).
Check their details on layout, structure, writing style and formatting. Also check with your supervisor. University of Otago Regulations and Library guidelines are in other tabs in this box. PhD theses are limited to 100,000 words of text, excluding appendices, footnotes and references/bibliographies; Masters theses are up to 40,000 words.
Candidates should ensure they have backups of research material. A Master's thesis worth 120 points should normally be limited to 40,000 words of text, excluding appendices, footnotes and bibliographies. Theses worth less credits may have lower word limits and candidates are reminded to check the specific regulations for their degree.
You need to submit: A digital PDF file of your thesis either by email or Mail Express. A signed thesis submission declaration form (digital signature is acceptable) emailed to [email protected]. A photocopied or scanned declaration is acceptable as long as the signature is hand written or digital - not typed.
Page 1 of 7 University of Otago May 2014 Organising your Thesis Choose a logical and consistent method to organise your thesis so that it makes sense for you and other readers. Consult thesis writing guides, previous theses in your discipline, and ... formatting. Once the thesis is complete these files can be merged as a new document.
Unformatted EndNote citations. To avoid having EndNote corrupt your document, turn off the citation formatting feature. This means all in-text citations remain unformatted, and you have no bibliography until after you have finished writing the entire thesis. You then join the documents together and create the bibliography at the very end.
This guide is designed as a resource for the University Community. It will be especially relevant for: Engaging in postgraduate thesis study requires knowledge of the research process from developing a thesis topic, exploring and analysing the literature, conducting and interpreting the research, to crafting and publishing the thesis.
Text formatting and Format Painter. If you format text directly in the document, you only change it in that one location. Note: If you use a style and modify that instead, all text using that style is modified.For instructions, see the Styles page. However, if you just want to format a specific bit of text or a paragraph, you can do that via the Font and Paragraph settings in the Home tab.
LaTeX is recommended (sometimes required) by University of Otago Mathematics and Statistics staff when writing papers, particularly for papers stage 3 and above. ... LaTex file for Otago Thesis format. Thesis Style Files (Tex): The following files can be used as a style basis for University of Otago Mathematics theses.
A style is a named group of text and paragraph formatting that you can save and re-use in this document and others. By default, all text in a document is set to Normal unless you apply a different one. Using styles with different names helps you to recognise and re-apply the different formatting. ^Top of page.
Combine documents and set final formatting. The steps to create your final thesis should be done with the table of contents, etc. created at the very end. Combine documents; Fix page numbering; Fix caption numbering; Format EndNote citations and bibliography; Create Table of contents, Table of figures, and Table of tables
Use EndNote to format your bibliography when working in formatted citations: click on the small arrow to the right of Bibliography to display Configure Bibliography. Use the Layout tab for font, size and spacing. Formatting your bibliography using Word. You can do your final formatting in Word once your document is converted to plain text.
Download a copy of the word_PC_thesis_formatting booklet. University of Otago Library Pages. Thesis Information: Writing . Postgraduate Introduction to Library Services and Resources: Endnote . Postgraduate Introduction to Library Services and Resources: Home Referencing / Citation Styles: Home . OUR Archive (Otago University Research Archive)
This means that if the thesis is submitted on say 16 April, the calculation date will be considered as 30 April and the candidate will receive a pro rata refund based on the two months that remain after 30 April. Note that there is a minimum enrolment level of one full-time equivalent year required for the thesis component of a Master's degree.
The University of Otago Library, in association with a number of research support services, has developed a thesis information guide for students undertaking a master's or PhD level research thesis. Thesis information guide. AskStudent IT is able to provide support to students who are facing specific issues with the formatting of the final ...
Deposit of the e-thesis. Candidates must submit an electronic copy of their finalised thesis to the University Library via the Otago University Research Archive (OUR Archive). This must be in PDF format, and an exact replica of the corrected thesis that was accepted for their degree - this is the version that was bound.
Browse your department's thesis collection. Available online - use a search engine to find theses; contact the author for PDF access. Interloan - free from a NZ/Australian Library; free interloan PDF from ProQuest Dissertations & Theses; $25 from other overseas libraries. Purchase recommendation - consult your supervisor or Subject Librarian.
OUR Archive (Otago University Research Archive) Access University of Otago quality research outputs, including theses, journal articles, discussion papers, reports, books. Deposit your thesis.
Search within this Division/School: University of Otago Dissertations, including Masters, Honours and Postgraduate Diploma level, are not subject to the same quality assurance process required of theses. The dissertations in OUR Archive were selected for inclusion by each Department in recognition of their demand, unique content and high ...
A style is a named group of text and paragraph formatting that you can save and re-use in this document and others. By default, all text in a document is set to Normal unless you apply a different one. Using styles with different names helps you to recognise and re-apply the different formatting. Introduction to Styles; Clear all formatting
Role of P450 and Phase II enzymes in the (A) anticancer effect of various teas (B) metabolism of a novel antitumour drug DACA . The thesis investigates the role of phase I and phase II enzymes in chemoprevention and chemotherapy of cancer. Green, black and herbal teas were chosen to assess the former aspect while a metabolic study of DACA ...