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How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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• Add, change, hide, or delete comments in a presentation Article
• Share your PowerPoint presentation with others Article
• Save a presentation as a video Article
• Inspect a presentation Article
• Save PowerPoint presentations as PDF files Article

Save PowerPoint presentations as PDF files

When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.

Select File > Export .

Click Create PDF/XPS Document , then click Create PDF/XPS .

In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.

Optionally, if you want to change what the final PDF file is like, do any of the following:

At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).

Click Options to set how the presentation will appear as a PDF. Here are some of the available options:

To save the current slide only as a PDF, under Range , select Current slide .

To save specific slides as PDF, in Slides(s) , enter the slide number range in From and To boxes.

If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what , select an appropriate option. You can also specify the number of slides to appear in Slides per page dropdown box, and modify the order ( Horizontal or Vertical ).

You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.

Click Publish .

There are two ways to make your PowerPoint for macOS presentation a PDF.

You can save your presentation as a PDF in File > Save As .

You can export your presentation as a PDF file by going to File > Export .

Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.

Method 1: Save your presentation as a PDF

Select File > Save As .

Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.

Method 2: Export your presentation as a PDF

In the File Format menu, choose PDF.

Note:  If you’d like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, let us know by providing us feedback. See  How do I give feedback on Microsoft Office? for more information.

Set the print quality of the PDF

Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available. However, you can set the print quality of a PDF to a higher or lower standard.

Tip:  PowerPoint for macOS doesn't preserve hyperlinks in PDFs but if you save your presentation to OneDrive you can open it in PowerPoint for the web and download as PDF from there. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size.

You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:

Click the PowerPoint menu > Preferences .

In the PowerPoint Preferences dialog box, click General .

Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.

Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.

Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.) 

Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.

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PDF presentations: How to present a PDF effectively.

Easily include PDF documents in presentations. Learn how to present PDF files and convert them into Microsoft PowerPoint slideshows.

Learn how to present a PDF in a way that can engage your audience and share your ideas effectively, no matter what tools you have available. You may have to share information from a PDF document when you’re getting ready to give a presentation at work or school. But what’s the best way to display a PDF if you want to keep your audience interested? Read on to learn two ways to give an engaging and eye-catching PDF presentation.

How to present a PDF.

You have a few options for presenting your PDF slideshow. PDF presentation mode is available on most PDF editing software but not necessarily in a PDF viewer. You can also, of course, convert your PDF to a PowerPoint presentation. The simplest way to present your PDF is to share your screen or project the view of your PDF from a free PDF viewer. Check out the instructions for these various methods below.

Option 1: Use PDF presentation mode.

If you use PDF presentation mode, you won’t have to convert your PDF and worry about formatting issues. You will also have preference options as you learn how to put a PDF in presentation mode. Follow these steps:

• Open your PDF in Adobe Acrobat .
• Select File > Preferences > Full Screen View to select options for your presentation.
• Select View > Full Screen.

The options will allow you to decide things like whether you will time your slides and which transitions you want between slides. You can also use a similar process with Preview on your Apple device.

How to present a PDF document

With Adobe Acrobat online services, it’s fast and easy to convert PDFs into PowerPoint presentations. Simply follow these three steps:

• Navigate to Acrobat online services and launch the Convert PDF to PowerPoint tool.
• Drag and drop your PDF file into the converter or click Select A File to locate it.
• Download your presentation once the converter has finished.

You can now open the slideshow as you would any ordinary PowerPoint presentation. And as a bonus, you can edit the text, images, and formatting directly in PowerPoint.

Option 3: Present a PDF using a PDF reader window.

The easiest way to include a PDF file in your presentation is simply by using your PDF reader . Most video call applications let you share your screen and display the PDF to others. If you’re at an in-person meeting, you can also project the PDF reader onto a screen.

To share your screen with your PDF reader in a call, you’ll need to follow these steps:

• Open your PDF in your PDF reader, and leave it open.
• Begin your video call.
• Select the screen-sharing option.
• Select the PDF reader as the screen you’d like to share.

Although letting others see your PDF reader may be easy, it isn’t always the most optimal way to give a presentation. It can be slow to scroll through the pages of the PDF file — plus, depending on the orientation, you may also not be able to display an entire page while keeping text at a legible size.

Why create PDF presentations vs. other methods?

PDF slideshows have several advantages. You might be creating a presentation from a PDF as your original document. In that case, there’s no need to complicate your process and convert your PDF into another format. Unlike other presentation methods like PowerPoint, you can present your PDF on any device. PDF presentations also tend to use less storage. Additionally, since one of the main purposes of a PDF is to retain the formatting, you can trust that your fonts and structure will remain stable for your presentation.

What is PDF presentation mode?

PDF presentation mode is the simplest option for presenting a PDF. It doesn’t require converting your file or downloading extra software. It allows you to present your PDF in full screen and use your keys to toggle between pages. You can create transitions between your pages and even time your slides. One limitation of PDF presentation mode is that it doesn’t support videos.

Can I see my notes in PDF presentation mode?

While putting your PDF in full-screen presentation mode shows your slides neatly, it doesn’t show your presenter notes separately on your personal device. If you need to have notes on hand, you can always print them out or give yourself concise notes as reminders on the slides themselves. If you have converted a PowerPoint presentation to a PDF, your notes won’t be lost. They’ll be available for you to look at under Options > Publish > Notes pages.

Tips to help improve your PDF presentation skills.

Presenting in front of a group, large or small, can sometimes feel daunting. Here are some quick tips to improve your PDF presentation skills:

• Make your slides visually appealing. Color and images help with visual appeal. Visuals will help keep your audience engaged.
• Keep your slides simple. If you stick to one idea per slide, it will be easier for everyone to follow.
• Don’t crowd your slides with text. Offer text only to remind your audience of the key points of your presentation. Avoid using full sentences in the slides. Your audience is there to listen to you, not to read your slides.
• Rehearse your presentation until it feels natural to give it. It will be easier for your audience to learn if you seem comfortable during your presentation.

More resources on PDFs.

PDF is one of the most relied-upon formats in professional settings, so using it directly for a presentation will be very convenient. Now that you’ve learned how to present a PDF effectively, here are more resources to work with PDFs:

• Learn how to get the most out of a presentation appendix .
• Learn how to compress a PowerPoint .
• Learn how to make a PDF interactive .
• You can also convert a PDF to Google Slides and present from there.

Explore what more you can do with Adobe Acrobat online services to easily convert, edit, and sign PDFs - and more.

• PowerPoint Themes
• Latest PowerPoint Templates
• Best PowerPoint Templates
• Free PowerPoint Templates
• Simple PowerPoint Templates
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• Project Timeline
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• Project Status
• Market Analysis
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• Marketing Mix
• Digital Marketing Strategy
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• Recruitment
• Employee Onboarding
• Company Profile
• Mission Vision
• Meet The Team
• Problem & Solution
• Business Model
• Business Case
• Business Strategy
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• Leadership Team
• Balance Sheet
• Income Statement
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• Executive Summary
• 30 60 90 Day Plan
• SWOT Analysis
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How to Create a Successful Project Presentation?

A project presentation is a perfect opportunity to highlight the tasks initiated and finished by project managers and their teams. To truly excel in creating a project presentation, it's important to understand that a successful presentation involves several key elements that work in harmony. Here are more details.

In any business, project managers need to be able to communicate a project strategy to clients effectively. It can bring in new, long-term clients to your agency if done correctly. However, doing so incorrectly could seriously undermine your efforts to acquire or retain clients. One thing that unites business, academic, and corporate meetings is making a project presentation look good. 

Professionals need this skill when effectively communicating ideas, outlining goals, and sharing project results. Creating and delivering a project presentation that connects with your target audience will lead to the project’s anticipated outcomes, regardless of your level of presentation experience. This blog will walk you through the art of presenting a project and offer business professionals advice on making their project plan presentation stand out. 

What is a Project Presentation?

A project presentation is a business activity where team members and stakeholders come together to supervise a project from start to finish. It is a formal submission of a project to stakeholders for discussion of a topic and acceptance. One or more business professionals provide a document or slide deck summarizing every project detail during a presentation.

The project manager presents essential information regarding the start of the project and its preparation, including the project scope, requirements collection, deliverables list, schedule, and milestones. A project management presentation is typically made for the first time before the project’s implementation. Then, as the project progresses, you reintroduce it to the stakeholders with timely updates and news.

Who is the Audience for Your Project Presentation?

Team members and organizations involved in the project’s success or failure comprise stakeholders and other team members:

Show the project presentation to the team members who will be working on the project so they are aware of the expectations and the risks involved. Information such as the requirements, the work breakdown structure, the plan, and the deliverables will be required.

Stakeholders

Show your project to the people who can approve funds and resources, i.e., the stakeholders. Demonstrate to them how the project will provide the desired solutions for the problems they raise within the specified time frame. 

The stakeholders are interested in the project’s scope , budget breakdowns , scheduling computations, risk assessments, and your plans for mitigating those risks and adapting to changes. Hence, they are the ideal audience for your project management presentation.

How to Successfully Create a Project Presentation?

Before jumping onto how to present a project, let us see what steps you should follow to create a successful project presentation:

Establish Objectives for Your Project

• Layout your Plan
• Outline the Problem and Solution
• Keep the Slides in your Presentation Brief
• Use More Images and Less Text

Utilize Good Quality Diagrams, Presentation Aids, and Visuals

• Pay Attention to Design
• Begin with a Template for your Presentation

Before delving into the essentials of your project presentation, you should respond to the following queries:

• What goals does your project aim to accomplish?
• Why is it crucial that you and your group meet your objectives?
• How are you going to let your audience know what your objectives are?  

Your project is already doomed to failure if it lacks specific goals. It’s common for project managers  to skip the goal-setting stage. However, this is not advised. That’s because you can make things easier for yourself to fail. Stakeholder buy-in can be achieved once project goals are well-defined.

The question now is: How do you set and accomplish project goals? Using the SMART goal-setting process is one way to do that. 

SMART project goal-setting:

• “SMART” is an abbreviation for the words “specific, measurable, achievable, relevant, and time-bound”.  
• Setting and carrying out effective project plans need the use of SMART targets . It requires a closer examination of the more minor elements that matter most to your audience.

Layout Your Plan

Outlining your strategy for achieving your goals is a crucial next step after setting them. Putting your idea into an executable plan with steps for execution is a great place to start. 

You may be wondering why this is a necessary stage in making a project presentation that works. Well, p lanning a project , no matter how big or small, is easier when you have a thorough strategy, structure, and layout. It eliminates ambiguity and makes it easier for your audience to understand the project roadmap without missing anything.

Both technical and non-technical project aspects should be included in your plan layout. As a result, you should use a project presentation template that outlines all the procedures and activities in detail to offer yourself an advantage. Additionally, the structure of your PowerPoint or Google Slides presentation should be straightforward and understandable.

Depending on the kind of project, your plan might contain important information like:

• The earlier-described aims and objectives
• Your project’s framework, technique, and scope
• Project deliverables, acceptance criteria, and milestones
• Timeline and schedule for the project 
• Estimates of resources and budget, etc.

You can use a pre-made customizable project management presentation template available online, like SlideUpLift . You can make this presentation template uniquely yours by modifying it.

When creating a project plan, there are no hard and fast rules. However, you should divide it into three sections if you want to develop an engaging approach that will stick with your audience:

• Introduction
• Conclusion and key takeaways

Outline the Problem and its Solution

You have just finished drafting your project action plan . It’s time to let your audience know about your project’s objectives and plan. It’s your responsibility to hold your audience’s attention from the beginning to the end, whether you’re pitching a project plan to clients or an investor deck.

Emphasizing your audience’s problems is one of the best strategies to get their attention.  Having stunning slides highlighting your outstanding product features and project activities is insufficient. Ensure that your project presentation is set up to:

• List the problems that your audience is facing.
• Stress how your initiative, offering, or service helps them with their problems.
• Describe the advantages of using your product or contributing to your project for them.
• Simply put, your audience should understand how your project improves their lives. As soon as they know this, they will pay attention to your suggestions and act accordingly.
• Avoid assuming anything about your audience in general. 

If you want the audience on board, discuss their issues and potential solutions in a separate presentation. Make sure they know how your initiative will help them.

Keep the Slides in Your Presentation Brief

Prioritize quality over quantity while designing project presentations. Make sure your slides are brief and easy to understand. Your audience will appreciate that you respect their time when you do this. 

The following justify why you should keep your presentation short:

• Not only may concise presentation slides be effective, but they may also be memorable.
• There is a noticeable decline in attention span after 30 minutes during project or business presentations. You run the risk of losing the interest of your audience midway through if you make long speeches. 
• No one wants to spend hours watching you flip a ton of slides. Focus your audience’s attention and get them to pay attention to the material by using shorter slides.

Use More Images and Less Text  

Using more images and less text in your presentations is another excellent method to keep them engaging but succinct. Recall that your slide show should support, not take the place of, your spoken presentation. Therefore, you want to avoid cramming too much data onto a single presentation. 

Adding too much text to your presentation could: 

• Bore and overwhelm your audiences.
• Draw the audience’s focus to the text, which will lessen the impact of your presentation.

When information is presented visually and in bite-sized portions, people remember it better. This holds for corporate leaders, project managers, both B2B and B2C audiences.

Presenting projects successfully requires the use of visuals. Visual aids help viewers retain 95% of a message, drawing them in and holding their interest. However, they maintain just approximately 10% when exchanged by text. 

You can employ a wide range of visual aids in your presentations, such as:

• Pictures Videos 
• Charts and graphs
• Maps of heat and choropleth
• Dispersion charts 

Your chances of gaining audience engagement and encouraging answers to your call-to-action (CTA) will increase if you include images and videos. Mind maps, Gantt charts , and whiteboard drawings are excellent tools for visualizing project plans in their early stages. Using maps, graphs, charts , and trees, you can display the architecture for projects, including technology. 

Pay Attention to Design  

Your project presentation may succeed or fail based on its design. Whether you are a rookie or an expert designer, design tools offer you an advantage. In minutes, you can produce visually striking presentation designs for your company.

The good news is that creating eye-catching project presentations doesn’t have to break the cash. Millions of breathtaking royalty-free photos and lovely pre-made layouts are available for your slides. 

These are some pointers to keep in mind when creating your slides.

• Make Use of a Proper Color Scheme 

Use color sparingly in your presentations if you want them to look appealing. Everyone loves color, so we get it. However, using too many colors may make your presentations disorganized and unpleasant.

• Make Use of Clearly Identifiable Typography 

Changing your font can influence readers’ understanding of your words. Therefore, ensure that your slides convey the intended content and look professional and well-organized. 

Begin With a Template for Your Presentation

Making powerful project presentations can take much time, regardless of experience level. Suppose you are facing an impending deadline. Writing your project plan, making your slide notes, creating your slides, finding and including images, and other tasks would be on your plate. Creating these things from scratch could take longer and result in messy presentations. 

Using presentation templates might relieve all of your worries. They make it quick and simple for you to create project presentations that appear professional. Because the slides are pre-designed, there will be space for you to add any type of content you would require. The design is present in every form—progress bar, chart, graph, table , video , or image. All you have to do is enter text, add data, or add an image. And just like that, your presentation is set to go. 

Case Study For a Project Presentation

The Cline Avenue Bridge is an example of a difficult project that serves as the basis for the project presentation example. Since it is outside the purview of this article, we are not providing all of the presentation’s components for instructional purposes. Nevertheless, we demonstrate how to create a PowerPoint presentation for a project, how to customize the templates to the content to be presented, and how to show the more typical slides of each component. 

This is a case study of a real project and how the project manager uses templates to put together the project presentation using the structure we presented above.  Here’s how to create a PowerPoint presentation for a project, along with some project presentation ideas.

Project Overview:

The presenter provides a project charter-style summary of the project’s highlights on this slide. The project manager can expand upon the introduction throughout the project lifespan, and the speech can seamlessly transition across several knowledge domains without requiring a slide change or in-depth discussion. 

In particular, the Cline Bridge Project narrates its goal, briefly mentions its location, provides a link to a map for additional information, and presents several key statistics (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). The final deliverable’s salient features—a concrete segmental bridge measuring 1.7 miles in length and 46 feet in width—are enumerated.

Process Model:

The framework for the project lifecycle, processes, planning, and execution is shown in the Process Model presentation. In this slide, the project manager will discuss how the model is customized to the project’s particulars. In this instance, the builder has specified the use of BIM (Building Information Modelling) as the process model for the design and construction of the Cline Bridge. 

During this slide, the presenter might further detail the knowledge practices involved in each lifecycle phase—Design, Production, Construction, Operation, and Planning. Conceptual and detailed design are the two primary knowledge areas that make up the first stage, for instance, “Design.” 

Since the content arrangement for the scope section of the presentation consists of a list of “requirements,” it typically consists of multiple slides. This information leads to a recommended table arrangement that maximizes available space. It’s crucial to portray the set of needs rather than the individual requirements and to refrain from misusing the “list.” If not, the requirements document is transcribed by the project manager.

This example project presentation shows ten categories of requirements covering various project lifecycle stages. 

• Conceptual Design
• Construction
• Construction Logistics

Utilizing a lot of resources is necessary when building a bridge. Organizing this component of a project presentation as a single-level financial table at an executive meeting is advised. Specific resources and cost analysis presentations are tasked with providing more information.

The list of available resources is as follows:

• Expert Services
• Construction labor, land machinery, materials, and quality assurance
• Backup Subcontractors for Waste Disposal and Cleaning

We recommend incorporating visual elements, such as icons and colors that are symbolically tied to each of the items stated, to break up the monotony of table after table throughout the project presentation.

Project Schedule:

The purpose of the project roadmap , as previously mentioned in the article, is to provide a thorough overview of the critical turning points that will occur over time. Owing to the size of a bridge-building project and its extended duration, it is recommended to provide a roadmap that clearly matches milestones with relevant lifespan stages, especially for such large-scale undertakings. This method helps the viewers visualize the step-by-step development of the building process.

In keeping with earlier slides, we developed a roadmap in the example that included the following high-level benchmarks and subcomponents:

• Project Start-Up
• Contracts, Clearances, Budgeting, and Financing for Projects
• Buying and Renting of Land
• Initial Design Detailed Design Conceptual Design
• Site Setup: Clearing, Grading, and Access Routes
• Waste Management Examination
• Tests of Materials
• Site Evaluations
• Tests for seismic activity
• Manufacturing Fabrication
• Assembly of Modular Components
• Building, Assembling, and Construction
• Test of Quality under Acceptance Standards
• Stress Exam
• Management and Upkeep

As you can see, the project manager chose a step-by-step plan that was given with minimal scheduling specifics and start and end dates to provide context for the diagram.

Project Hazards:

Throughout a project, risk management is an iterative process. The risks you face while presenting your initiatives will change based on how well they proceed along the roadmap. In this particular instance, we have chosen to showcase the risks deliberated about at the ideation phase, wherein the developer trades risks with contractors and the bridge construction business.

Our recommended structure for this type of material is a straightforward table with easily readable and visible risks and a description that serves more as a starting point for conversation than a thorough explanation.

It is crucial to categorize the risks given, if just in terms of their “impact” and “probability.” This will lead to some really interesting discussions about them. 

Risks outlined in the first phase:

• Mistakes in Design
• Building Hold-Ups
• Overspending on the Budget
• Modifications to Regulations
• Conditions of the Site Equipment Failures
• Incidents about health and safety

The hazards listed are highly serious, as the reader can see, and each will result in a different Risk Analysis Report.

The project presentation’s quality control component may change depending on the quality process used. A continuous improvement quality approach, which iteratively improves quality over many projects, is typical for large organizations with a consistent portfolio of projects (for example, software businesses). The scenario is the same for construction organizations , such as the example, and the quality control model aligns with the building process model. In this instance, the project manager is outlining the quality control procedure to be used on the BIM model as well as the procedure to be adhered to during the bridge’s actual construction:

Using a simple dashboard, we created in this example, allowing the project manager to show: 

• The Existing Chronology
• Top 5 Problems
• Present-Day Burnout
• Top 5 Risks

How to Present a Project Management Presentation?

A project plan is an official document that follows a set format and flow. Your presentation should follow this flow for maximum impact. 

To present a project plan , you should go over the following eight steps:

• Give an overview. Provide a brief overview of the project, outlining its goals and rationale. 
• Examine the key results and objectives, or OKRs. Talk about the main deliverables and anticipated deadlines. Before starting a project, what crucial information should you obtain from a client? Think about this before engaging in conversation.
• Describe the exclusions and expectations. Make assumptions clear and restate anything that is outside the project’s scope. You might be wondering when to show a client the project cost. This is the right moment to ensure both of you have clear expectations.
• Give a high-level timetable. Use a Gantt chart to show the important milestones and dependencies in the project schedule. 
• Give a brief introduction of your group. Present the customer to coworkers with whom they will be working closely, as well as anyone whose experience will strengthen your reputation (such as a seasoned subject matter expert.)
• Explain communications. Make sure your client is aware of the collaborative process. Mention how they can contact you with any queries or issues and how they will be updated.
• Talk about the unexpected. Examine the procedure you’ll use to address requests for changes and problems when they come up.   
• Q&A. To make sure nothing was missed, conclude with a Q&A session. 

Top 5 Project Management Presentation Templates From Slideuplift

Here are some templates which will help you make your desired presentations. These will also give you project presentation ideas. Feel free to click on the images to download SlideUpLift’s templates.

• WBS Project Management PowerPoint Template:

Streamline project planning with this template focused on Work Breakdown Structure (WBS) , offering clear visual guidance for breaking down complex projects into manageable tasks.

• Scrum Agile Project Management PowerPoint Template:

Perfect for Agile enthusiasts, SlideUpLift’s Scrum Agile Project Management template provides visually engaging slides explaining the Scrum framework, roles, ceremonies, and critical components to enhance Agile project communication.

• Circular Project Management PowerPoint Template:

Enhance project visualization with this template featuring circular diagrams and charts, ideal for representing project cycles, feedback loops, and continuous improvement processes.

• SIPOC Project Management PowerPoint Template:

Optimize process mapping using this template designed for SIPOC (Supplier, Input, Process, Output, Customer) models, facilitating the illustration of information and resource flows in projects or processes. 

• Risk Management PowerPoint Template:

Navigate project uncertainties seamlessly with this template tailored for Risk Management . Expect insightful slides on identifying, assessing, and mitigating risks, providing a comprehensive overview to keep your projects on track.

Questions To Ask The Client Before Starting The Project Management Presentation

The client project focus ensures that your client’s business goals are sufficiently handled and that transparency is maintained throughout the project. Objectives, milestones, acceptance criteria, etc., are frequently discussed beforehand.

You might still need to ask a few questions, though, and these are the top five:

• Who are the project stakeholders in your organization? What authority and interest levels do the people who intend to be associated with the project have? 
• Have you already worked on projects similar to this one? How did you overcome the obstacles, if any? 
• What characteristics, outputs, or specifications should we constantly focus on?
• Are you having trouble sleeping at night because of anything related to this project? If yes, what would it be?
• Do you have any questions about risks, difficulties, or other project parts we haven’t yet covered? 

Questions the Client Might Ask During a Project Presentation and How To Answer Them

For new speakers, the Q&A section can often be their biggest worry. The most difficult part of being ready for this is that you never know what queries a client may have. 

Client inquiries frequently revolve around their worries about potential problems. You’ll be able to anticipate their questions more accurately when you know about their priorities. Assume that your client has a tight deadline for finishing the project. Among the queries they might have are:

• How are you going to guarantee that the project is completed on time?
• How would you respond if deadlines begin to elude you?
• Which risks could cause the project to be delayed?

You can prepare well-reasoned responses to their questions by considering their priorities and potential issues beforehand. But what about those unexpected queries that come out of nowhere? 

Three pointers to help you handle unforeseen queries from clients during a project presentation are as follows:

• Firstly, thank them for raising the question. Encourage your client to speak with you and express their worries upfront. 
• Find out what motivates the question. Ask why a question is being asked if it appears pointless or strange. Perhaps the client possesses knowledge that you are unaware of. You will also have extra time to consider your response as a result.
• Put it on the table for later. Inform the customer that you will investigate and get back to them if you are unsure of the response. Give your client a timeframe during which they can anticipate receiving your response.  

Establishing objectives and having a well-thought-out plan to reach them are the first steps in producing an effective project presentation. It also calls for effective delivery, careful attention to design, and the creation of captivating content.  

A strong pitch deck that explains the specifics of your idea and its potential for success is essential if you want to seal those transactions. Using a user-friendly project presentation program such as SlideUpLift can be a game changer. 

The ideal design tool for producing eye-catching and captivating project presentations is something SlideUpLift specializes in.  You can use various features and tools with SlideUpLift to assist you in achieving your ideas for your projects.  

To help your presentation succeed, SlideUpLift offers hundreds of presentation templates , graphic components, font styles, data visualization tools, and pre-installed stock photos and videos.  

You now have all the advice and resources you need to ace the project presentations for the future. With the presentation templates from SlideUpLift, get tips and tricks on standing out when presenting, go ahead and amaze your audience!

How do I effectively present my project?

To present your project effectively, focus on clear communication, use visuals, and tailor your message to your audience’s level of understanding.

How can I present my project as a project manager?

As a project manager, presenting a project involves clear communication of goals, methodologies, and outcomes while addressing potential risks and solutions.

What are the best ways to present a project?

The best ways to present a project include engaging visuals, storytelling, and addressing key points such as objectives, timelines, and potential challenges.

Are there templates for project management presentations?

Several platforms, including SlideUpLift, offer templates specifically designed for project manager presentations .

What are effective ways to present my project to clients?

Effective ways to present your project to clients include emphasizing value, addressing their specific concerns, and showcasing project outcomes.

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Free PowerPoint Project Management Templates

By Kate Eby | August 7, 2023

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We’ve compiled a comprehensive collection of free PowerPoint project management templates for project managers, project sponsors, team members, and other stakeholders to strategize, track progress, and present key project information.

Included on this page, you’ll find a PowerPoint project timeline template , a PowerPoint project dashboard template , a PowerPoint project status report template , a PowerPoint project charter template , and a PowerPoint project kickoff template , and more.

PowerPoint Gantt Chart Template

Download the Gantt Chart Template for PowerPoint

Use this visually rich PowerPoint Gantt chart project template to monitor the progress of project tasks over time. This template is an excellent project-tracking tool, displaying the start and end dates of each project task along with their dependencies. By offering a timeline layout with color-coded bars for project tasks, the Gantt chart template simplifies project planning and delivers a clear, presentation-ready overview of the project schedule.

See this collection of free PowerPoint Gantt chart templates to discover more tools and optimize your project planning and timeline management.

PowerPoint Project Timeline Template

Download the Project Timeline Template for PowerPoint

Successful project management entails not only managing deliverables, scopes, budgets, and resources but also planning and monitoring project timelines. Use this free, editable project timeline template as a tracking tool to visualize the progress of your project tasks over time. It offers customizable slides for detailing project tasks, durations, and milestones, creating a visually appealing timeline. Due to its adaptable and user-friendly design, this customizable template allows you to modify your timeline as the project evolves, ensuring precise tracking and efficient project management.

For more timeline-focused templates, see these free PowerPoint project timeline templates . For more information about making PowerPoint timelines from scratch, read this guide to making a timeline in PowerPoint .

PowerPoint Project Dashboard Template

Download the Project Dashboard Template for PowerPoint

Present your project management plan and progress using this visually rich project dashboard template for PowerPoint. This free, customizable tool includes pre-designed slides to create captivating project timelines, statuses, priorities, and budgets. Its editable features allow you to adjust the timeline's layout, colors, and content to suit your specific project needs. With this template, creating professional project timelines that clearly communicate milestones and deadlines becomes seamless.

PowerPoint Project Status Report Template

Download the Project Status Report Template for PowerPoint  

Clearly communicate your project’s status with this free, editable project status report template for PowerPoint. It features customizable slides where you can input key project details, such as progress, milestones, risks, and upcoming tasks. By using this template, you can easily create professional status reports that effectively communicate project updates and keep stakeholders informed about a project's progress and challenges.

PowerPoint Project Charter Template

Download the Project Charter Template for PowerPoint

This PowerPoint project charter template is a free, editable tool designed for drafting project charters that outline a project's objectives, scope, and stakeholders. It offers customizable slides where you can input essential information, such as project goals, deliverables, timelines, and team roles. By using this template, you can efficiently develop thorough project charters that provide clarity and understanding among project members and stakeholders.

PowerPoint Project Kickoff Presentation Template

Download the Project Kickoff Presentation Template for PowerPoint

This PowerPoint project kickoff presentation template helps you create engaging presentations for kickoff meetings. It includes customizable slides for presenting project objectives, deliverables, timelines, team introductions, and communication strategies. With this free, editable template, you can easily tailor the content, visuals, and layout to fit your project’s needs, ensuring a well-structured and visually dynamic presentation to kick off your project effectively.

PowerPoint Project Workflow Template

Download the Project Workflow Template for PowerPoint  

Use this free project workflow template for PowerPoint to visualize and document your project’s sequence of tasks and activities. This free, editable tool includes customizable slides where you can input process steps, dependencies, responsible parties, and timelines. With this template, you can create a clear and organized visual of the project workflow, promoting smooth collaboration, identifying bottlenecks, and enhancing project effectiveness. 

Download one of these free PowerPoint workflow templates to help ensure your project team is on track.

PowerPoint RACI Matrix Template

Download the RACI Matrix Template for PowerPoint

Present your team member’s roles and clarify your project responsibilities effortlessly with this RACI matrix template for PowerPoint. This customizable tool provides slides where you can input tasks, project phases, and roles, specifying who is responsible, accountable, consulted, and informed (RACI). By using this free, editable template, you can create a clear RACI matrix visualization that enhances delegation, collaboration, and decision-making throughout the project lifecycle.

PowerPoint Project Post-Mortem Template

Download the Project Post-Mortem Template for PowerPoint  

Proactively engage project stakeholders with this free, editable project post-mortem template for PowerPoint. This tool helps you and your team evaluate and reflect upon a project’s outcomes and lessons learned. This template features customizable slides where you can document project achievements, challenges, best practices, and improvement areas. With this template, you can craft a comprehensive post-mortem analysis that facilitates knowledge exchange, informed future project planning, and continuous improvement within your organization.

PowerPoint Project Summary Template

Download the Project Summary Template for PowerPoint

Use this PowerPoint project summary template to provide a concise overview of a project's key details, outcomes, and impacts. This dynamic, editable template consists of customizable slides where you can input project highlights, objectives achieved, key performance indicators, and key takeaways. By using this free template, you can design a striking and informative summary that effectively communicates the project's successes, lessons learned, and future recommendations for stakeholders and decision-makers.

PowerPoint Project Roadmap Template

Download the Project Roadmap Template for PowerPoint

This free project roadmap template for PowerPoint helps you visually depict your project’s strategic direction and timeline. This fully editable template includes customizable slides where you can input project tasks, phases, milestones, goals, key activities, and timelines. Try this template to create a clear and engaging roadmap that communicates the project's overall plan, progress, and key deliverables to stakeholders and team members.

PowerPoint SWOT Analysis Template

Download the SWOT Analysis Template for PowerPoint

Use this SWOT analysis template for PowerPoint to assess a project or organization's strengths, weaknesses, opportunities, and threats (SWOT). The template offers customizable slides where you can input relevant factors and analyze them within a structured framework. With this editable template, you can create a visually compelling analysis that facilitates strategic decision-making and identifies areas for improvement or potential expansion.

Find more resources to help you perform SWOT analysis, view our collection of 10 free SWOT analysis templates for PowerPoint .

Get the Most Out of Your Projects with Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

Discover a better way to streamline workflows and eliminate silos for good.

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Presentation Template in PDF

Don't Have Time to Create a Business Plan, Proposal, or Project Presentation Slide Page? Then, Check Out Template.net's Free Presentation Templates in Pdf. Each Template Has Professional Design. They're 100% Editable and Printable. We Also Have Poster Presentation Design, Research Poster Template, and PowerPoint Templates for You. Download a Template Now!

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When doing a presentation, incorporating a professional slideshow is integral. And so, allow us to help create your materials quickly with our easily editable Presentation Templates. You can put your slides together by spending just a bit of time and effort with customization. And our samples are available in PDF if you need content that’s simple to edit and convenient to share. Don’t delay and download now—make creative slides for presentations about business, education, technology, and more!

How to Make Presentation Materials in PDF

As an article from Chron (a business-focused resource) explains, using digital slides in a presentation provides the audience with clear concise visuals while also conveying your passion for the given subject matter. For this reason, creating professional and engaging content is crucial—whether it’s about business training, project funding, or education improvement.

If you need easily shareable materials for a presentation, then creating them as PDF files is always a good option. So, read our tips (below) on how to prepare your content that’s fit for distribution!

1. Create Simple Yet Striking Visuals

Before you can make your content, you need an application that lets you add text, images, charts, and graphics. Some good examples are Google Docs and Apple Pages .

When it comes to a presentation’s visuals, it can easily get oversaturated with details. With too much to take in, audiences will have a harder time following along. Keep things simple when incorporating illustrations, logos, backgrounds, etc.

2. Use Colors to Make Information Pop

Visuals are imperative for good presentation content. Part of this involves making key details stand out in your images. To do so, incorporate colors that contrast yet still complement each other. For example, in a photo dominated by subdued grey tones, use a bright blue or red to outline important elements.

3. Incorporate Charts to Summarize Data

If your presentation involves explaining numerical values and other intricate details, then using charts is always sound advice. With professionally prepared infographics, your audience can easily interpret your data with just a few glances.

4. Be Creative With Your Writing

Written content is also critical to your presentation. Keep your dialogue concise and quick to digest, making your points easy to understand. And adding a few creative lines helps retain your audience’s attention and interest, like “Keep the College Mind Alive” or “Business and Technology as One.”

And there you have our tips! Now you have a better grasp on presentation design for a meeting or conference!

Frequently Asked Questions

What are some tips for better presentation delivery.

When doing a presentation, incorporate the following:

• Be confident
• Create emphasis through your vocals
• Summarize key takeaways in your conclusion

What are some skills or traits for verbal communication?

For verbal interaction in your presentation, keep the following in mind:

• Active listening
• Enunciation

What are the main phases of a presentation?

The main phases in a presentation are as follows:

• Preparation
• Follow-up  

How many presentation templates can I acquire from Template.net?

You can acquire over 300 presentation templates from Template.net.

Which applications are compatible with Template.net’s presentation templates?

The following are compatible:

• Adobe Illustrator
• Adobe Photoshop
• Apple Keynote
• Apple Pages
• Google Docs
• Google Slides
• Microsoft PowerPoint
• Microsoft Word

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120+ Best Free PowerPoint Templates (PPT) 2024

Not everyone can afford to buy premium PowerPoint templates to create their slideshows. But, that doesn’t mean you have to settle for a default template. There are dozens of incredible free PowerPoint templates to try out!

A great thing about the design community is that there are designers out there who willingly share their amazing work for free of charge, including gorgeous free PowerPoint templates.

To help you save some money, we scoured the web and handpicked a collection of the best free PowerPoint templates with modern and professional designs that you can use to make various types of presentations. Good luck with your presentation!

Just looking for a stylish free Powerpoint Template? No problem. Let’s dive into our collection of the best free PowerPoint templates!

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Download thousands of PowerPoint templates, and many other design elements, with a monthly Envato Elements membership. It starts at $16 per month, and gives you unlimited access to a growing library of over 2,000,000 presentation templates, fonts, photos, graphics, and more.

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What Type of Free PowerPoint Template Do You Need?

We’ve broken our collection down into different categories, so you can quickly find just the right PPT template for your project! Almost of all of these PPT templates are free, but at the start of each section you’ll see one or two premium ones, just so you have that option to choose as well.

• Professional PowerPoint Templates
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• Church & Christian PowerPoint Templates
• Infographic PowerPoint Templates

Free Professional PowerPoint Templates

Selfone – free professional presentation template.

Selfone is an amazing presentation template that features lots of useful slides with professional and modern designs. There are 32 unique slides in this template and it’s ideal for making various types of slideshows for businesses, brands, and creatives. It comes in PowerPoint, Keynote, and Google Slides formats too.

Free Consulting Presentation PowerPoint Template

This free PowerPoint template is great for creating presentations for consultants. It features a set of modern and stylish slides featuring image placeholders, shapes, and editable graphics.

Free Geometric Professional Presentation Template

The colorful geometric shapes are what make this PowerPoint template one of the best on our list. This template is also available in Google Slides and Keynote formats. And you can use the free version of the template to create a basic slideshow for your professional project.

Ash – Free Professional PowerPoint Template

Ash is a modern and stylish PowerPoint template featuring a dark color theme. This template is made with professionals in mind and it’s especially suitable for event and product presentations. The free version of the template can be used to create a simple presentation.

Free Artificial Intelligence PowerPoint Template

This free PowerPoint template is ideal for making professional presentations for showcasing startups, ideas, and products related to artificial intelligence. The template features 7 unique slides with creative charts, timelines, and more.

Free Tech Slides PowerPoint Presentation Template

You can use this PowerPoint template to design attractive slideshows for technology-themed presentations. It comes with 10 different slide layouts with gradient colors, editable shapes, and text. You can also download it in Google Slides format.

Hendrix – Free Dark Professional PowerPoint Template

Another free and professional PowerPoint template with a dark theme. This template comes in both PowerPoint and Google Slides versions. You can easily customize the slide layouts to create various types of presentations.

Pro Portfolio PPT Template

Every business needs a presentation template for showcasing their portfolio. This PowerPoint template is perfect for that task. It comes with 50 unique slides featuring a minimalist design that effectively highlights your portfolio in every slide. The template also includes editable vector graphics, infographics, and icons.

Aesthic – Free Multipurpose PowerPoint Template

It’s hard to believe that this PowerPoint template is free to download. The modern and unique design of this presentation gives it a truly professional look. It’s perfect for creating presentations for showcasing your portfolio, creative projects, and more.

Dolor – Free Professional Presentation Template

This free PowerPoint template also comes with modern and professional slide design. It uses a perfect combination of visuals and minimalism to create a very attractive slide layout. You can use it for free with your creative projects.

Kitulah – Free Dark Professional PowerPoint Template

The dark color theme of this PowerPoint template adds an elegant look to this entire presentation design. It’s perfect for creating slideshows for modern brands and startups.

DSGN – Free Lookbook Presentation Template

This free PowerPoint template comes with 90 unique slide layouts you can use to make slideshows for creative portfolios, photography, and fashion related presentations. The template is also available in 5 color schemes and it’s free to use with your personal projects.

Enable – Free Modern PowerPoint Template

Enable is a modern PowerPoint template featuring a set of minimal slide designs that are most suitable for making creative and business-related presentations. The template comes with an easily editable design and image placeholders for easily replacing the images.

Look – Free Fashion PowerPoint Template

Look is an elegant PowerPoint template that features a highly visual design that’s most suitable for making fashion and photography related presentations. The template includes 55 unique slides and comes in two different colors.

Free Creative Portfolio PowerPoint Template

If you’re looking for a stylish PowerPoint template to create a simple portfolio to showcase your work and services, this free template is perfect for you. It includes 20 unique slides that are designed to make highly visual slideshows filled with large images.

Project Proposal – Free Professional PowerPoint Template

This is a professional PowerPoint template you can use for free to create proposals for various client and freelance projects. This template includes 19 unique slides with an icon pack, illustrations, and much more.

Resume Presentation – Free PowerPoint Template

This minimal PowerPoint template is ideal for showcasing your portfolio and resume. It comes with 14 unique slides with editable vector graphics and image placeholders. The template is available in Google Slides version as well.

Free Modern Portfolio PowerPoint Template

Another free portfolio PowerPoint template with a set of creative slides. This template also includes 20 unique slides with editable layouts, image placeholders, icons, and much more.

Wagner – Free Multipurpose PowerPoint Template

Wagner is a multipurpose PowerPoint template that comes with a modern and stylish design that allows you to design all kinds of presentations. Each slide in the template is fully customizable and features editable vector shapes and elements as well.

Minimal – Simple Free PowerPoint Template

This minimal free PowerPoint template is perfect for crafting slideshow for presenting personal portfolio as well as creative agency presentations. The template is fully customizable as well.

Xara – Free PowerPoint Template

Xara is a modern PowerPoint template most suitable for making minimal slideshows for business and corporate presentations. It includes 9 unique slides with editable layouts, graphics, and charts.

Red White – Free PowerPoint Template

Red White is a modern free PowerPoint presentation template you can use to make slideshows for businesses, brands, and creatives. The template includes 30 unique slides with editable designs.

Free Business PowerPoint Templates

Free retro pixel business powerpoint template.

This is a free PowerPoint template that comes with colorful and creative slide designs inspired by retro-themed pixel graphics. It includes many stylish slide designs with dark color themes for creating attractive presentations for business meetings.

Free Geometric Shapes Marketing Plan for PowerPoint

This free PowerPoint template comes with a set of slides full of colorful geometric shapes and patterns. It’s designed with marketing agencies in mind and you can use it to create attractive marketing plans for your business meetings.

Free Content Strategy Meeting PowerPoint Template

Create the perfect presentation for your content strategy meetings with this free PowerPoint template. It includes many beautiful slide layouts featuring gradient color backgrounds and image placeholders. You can fully customize each slide to your preference.

Free Abstract Shapes Business PowerPoint Template

You can download this PowerPoint template for free to create modern business presentations. It has a set of minimalist slides featuring abstract shapes with rough textures.

Free Morph Business Plan PowerPoint Template

This free PowerPoint template comes with more than 40 slides featuring modern backgrounds and trendy content layouts. It’s especially perfect for creating business plan slide decks and presentations.

Free Company Profile Powerpoint Template

This free company profile PowerPoint template provides a comprehensive overview of your organization in a 20-slide presentation. Designed to showcase a brand’s identity, it covers the company’s journey, from establishment to its current successes, capturing its mission, vision, and values. With customizable slides, the template features a Presentation Agenda, Financial Reports, Business SWOT Analysis, Gantt chart, various graphical charts, and a Company Timeline.

Cranford – Free Business Presentation PPT

Cranford is a free PowerPoint template that includes a set of professional slide layouts. It’s most suitable for making modern business and agency slideshows. It comes in Google Slides and Keynote formats too.

Howard – Free Business PowerPoint Template

This PowerPoint template is also available in multiple formats. You can use it to create presentations for small businesses as well as corporate brands. There are 8 unique slides in this template.

Merville – Free Business PowerPoint Template

Merville is a free PowerPoint template that includes very professional-looking slides. It has highly visual slides with easily editable designs. The template is suitable for all types of business presentations.

Free Business Meeting PowerPoint Template

This is a creative PowerPoint template that comes with a set of beautiful slides. There are 24 unique slides in this template with editable graphs, timelines, mockups, and more. It’s available in Google Slides version too.

Free Creative Agency PowerPoint Template

This is a huge PowerPoint template that includes more than 100 different slides. Of course, the full version comes at a price. But if you scroll all the way down on the page, you’ll find a free version of the template that’s also pretty great for making a simple business presentation.

Free 2022 Marketing Plan Infographic PowerPoint Template

This is a must-have presentation template for marketing agencies and businesses. It includes creative infographic slides you can use to showcase your marketing plan and the performance of your campaigns. It includes 32 slides and it’s available in Google Slides format too.

Free Electric Scooter Company Profile PPTX

This free PowerPoint template is ideal for making company profiles. It’s especially perfect for making company profile presentations for startups and modern brands. The template includes 28 fully customizable slides with free icons and graphics.

Free Human Resource Meeting PowerPoint Template

This PowerPoint template comes with a set of professional slide designs you can use to create presentations for human resource meetings for all kinds of businesses. There are 24 unique slides included in this template and it comes in Google Slides format as well.

Free Gradient Corners Business PowerPoint Template

The elegant design of this PowerPoint template makes it a perfect choice for making business presentations. The template features 7 unique slides with colorful blue gradient corner designs.

Free Simple Business Executive PowerPoint Template

You can use this free PowerPoint template to make simple presentations for corporate brands and businesses. The template includes 8 editable slides with professional layouts. It comes in Google Slides version as well.

Digital Marketing Strategy PowerPoint Template

Using a creative and bold design in your PowerPoint slideshow is a great way to capture attention and make your presentation stand out. This beautifully designed PowerPoint template will help you achieve that goal. It comes with more than 40 slides that feature a unique design made specifically for marketing presentations. It’s also available in 2 different color themes.

Bara – Free Modern Business PowerPoint Theme

Bara is the perfect free PowerPoint template for creating business presentations. It features a modern design and comes with easily editable slide layouts. In addition, it’s available in Keynote version as well.

Clifton Free Business Presentation Template

This modern and free presentation template comes in multiple formats. You can use it to create a stylish presentation to promote business services, brands, and products as well.

Barnwell Free Business Presentation Template

Barnwell is a simple yet effective presentation template for creating business and agency slideshows. This template comes in multiple formats including PowerPoint, Keynote, and Google Slides.

Free Onboarding Meeting PowerPoint Template

This free PowerPoint template is perfect for creating a presentation for your new hire onboarding meetings. It includes 33 different slide layouts with easily editable designs. The template comes in the Google Slides version as well.

Free Multipurpose PowerPoint Presentation Template

You can use this PowerPoint template to design clean and minimalist presentations for various business meetings. It includes 27 different slide designs you can customize to your preference.

Free Construction & Real Estate PowerPoint Template

If you’re preparing a presentation for a construction project or a real estate property, this PowerPoint template will come in handy. There are 19 unique slides in this template made specifically with construction and real estate businesses in mind.

Future – Free Business PowerPoint Template

A simple and clean PowerPoint template for making professional and business presentations. This template comes with 25 unique slide layouts featuring minimalist designs. Each slide is fully customizable and features master slide layouts as well.

Business Plan Free Powerpoint Presentation

This free PowerPoint template is a great choice for making slideshows for presenting your business plans and strategies in meetings. It includes 20 unique slides. You’ll need to signup for a free account on the website to download the file.

SEO Proposal – Free PowerPoint Template

This creative PowerPoint template is designed specifically for digital markers and agencies. You can use this to craft an effective slideshow that wins over your marketing clients. It’s free to download and use.

Conference Pitch Deck PowerPoint Template

This is a pitch deck PowerPoint template featuring a set of slides made for designing slideshows for business and conference presentations. It includes customizable vectors, diagrams, shapes, and lots more as well.

Annul Report – Free Business PowerPoint Template

A free business PowerPoint template you can use to create annual report presentations for various projects and companies. This template includes 22 unique slides with easily customizable layouts.

Beexey – Free Business PowerPoint Template

Another modern PowerPoint template specially made for businesses and agencies. This template features 20 unique slides with icons, editable graphics, and animations.

Vision – Free Business PowerPoint Template

Vision is a modern PowerPoint template you can use to design business and corporate presentations. The free template comes in multiple styles and color versions, which you can download individually to your preference.

Casper – Free PowerPoint Presentation Template

Casper is a creative and minimalist PowerPoint template you can use to create presentations for startups and personal portfolios. The template includes 60 unique slides featuring transition animations, infographics, and more.

Minta – Business Free PowerPoint Template

Minta is a free PowerPoint template most suitable for making slideshows for presentations related to business and marketing. It comes with 21 unique and customizable slides in widescreen layout.

Business Report Free PowerPoint Template

Business Report is a professional PowerPoint template featuring 40 unique slides. The template is available in 5 color schemes and in both animated and static versions.

Annual Report – Free PowerPoint Template

Another great free PowerPoint template made specifically for making annual report presentations. It’s most suitable for corporate and business presentations. The template is free to use with personal and business projects.

Window – Free PowerPoint Template

Window is a creative and minimalist PowerPoint presentation template most suitable for startups and creative agencies. The template comes with 25 unique slides filled with stylish designs and its available in 5 pre-made color schemes.

Modern Business Free PowerPoint Template

This is a free PowerPoint template you can use to craft a slideshow for a modern small business or a startup. The template features 12 unique slides featuring retina-ready and beautiful designs.

Seattle – Simple PowerPoint Presentation Template

Seattle is a clean and simple PowerPoint presentation template that includes a set of unique slides featuring stylish graphics, shapes, and elements. You can easily customize the template to your preference as well.

Free Animated PowerPoint Templates

Shining – creative animated powerpoint template.

Shining is an animated PowerPoint template that comes with 30 unique slides. The slides are available in 5 different color schemes. It also features master slide layouts, animations, editable graphics, illustrations, and much more as well.

Lookbook – Free Pastel PowerPoint Template

Lookbook is a colorful free PowerPoint template that features a set of creative slides with attractive pastel colors. This template is perfect for showcasing professional and agency portfolios. All the slides can be easily customized to change colors as well.

Voodoo – Free Animated PowerPoint Template

VooDoo is a highly professional PowerPoint template that features more than 10 unique slide designs, which feature transition animations and much more. It’s also available in both light and dark color designs.

Dark Red – Free Elegant Black Powerpoint Template

This professional, yet free, PowerPoint template comes with an elegant color theme that effectively highlights its content. The template is free to download and can be customized to your preference.

Stasia – Free PowerPoint Template

Stasia is a creative and free PowerPoint template you can use with your creative and professional presentations. It comes with 13 unique slides featuring editable graphics, charts, and lots of other elements.

Free Modern PowerPoint Templates

Free modern & minimal powerpoint template.

You can download this PowerPoint template for free to make beautiful slideshows for company profile, portfolio, and various other professional presentations. It includes 30 unique slides with animations and transitions.

Slide Pro – Free Modern Presentation Template

The minimal and clean design of this presentation template makes it an ideal choice for modern brands and design agencies. The template has 30 different slides with editable graphics and image placeholders.

Free Project Proposal PowerPoint Presentation Template

Design professional-looking project proposals that win clients using this free PowerPoint template. It features 85 different slides with fully customizable layouts. The template includes transition animations as well.

UNCO – Simple Modern PowerPoint Template

This modern business PowerPointe presentation template comes with more than 60 unique slides filled with editable vector shapes, graphics, icons, and so much more for making attractive presentations for all kinds of businesses. The template also includes lots of charts and graphs you can use to visualize data and make more compelling arguments.

Pale Dawn – Free Modern Fashion PowerPoint Template

Pale Dawn is a very modern PowerPoint template you can use to craft presentations to promote fashion and lifestyle products. The template comes with lots of customizable slides in PowerPoint and Keynote formats.

Mass Media – Free Agency Presentation Template

This free PowerPoint template is made specifically for marketing and media agencies. The template includes 25 unique slide layouts featuring editable shapes, colors, and fonts. It’s available in Google Slides version as well.

Heimat – Free Modern Business Presentation Template

If you’re looking for a simple PowerPoint design with a minimal content layout, this template will come in handy. It lets you choose from 33 unique slides for crafting attractive presentations for showcasing projects and plans.

Born-Ink – Free Modern Event PowerPoint Template

Featuring 10 unique slide designs, this modern PowerPoint template will allow you to design effective presentations for creative agencies as well as fashion brands. The template is free to use with your personal projects.

XGDragon – Modern Presentation Template

This free template comes with lots of unique slide designs for promoting modern brands through creative design. The template is ideal for creating a lookbook-style presentation and it’s free to use with commercial projects.

Minimalistic – Free Clean PowerPoint Template

A highly minimalist and clean PowerPoint presentation that’s most suitable for making creative and professional slideshows. The template features an easily editable design, changeable colors, and editable vectors as well.

Air – Clean Free PowerPoint Template

Air is a minimal and free PowerPoint template featuring creative slides full of images and icons. It includes 60 different slides in Full HD resolution. All of the graphics and shapes in the template are also editable as well.

Neue Free Minimal PowerPoint Template

Neue is a free PowerPoint template with a minimalist design. This makes it a perfect choice for crafting creative and business presentations. The free versions of the template include multiple slides you can use with your personal projects.

TAHU – Free PowerPoint Presentation Template

This free PowerPoint template comes with a set of creative slides you can use to design professional and business presentations. It includes many different types of slides for crafting effective slideshows, including slides for showcasing services, timelines, portfolio, and more.

Clean – Free PowerPoint Presentation Template

Just as the name suggests, this free PowerPoint template features a minimal and clean design with lots of white space. It’s perfect for making professional slideshows with a content-focused design. The template is easily editable as well.

Duotone – Modern Free PowerPoint Template

Duotone is a modern and colorful PowerPoint template that features a set of attractive slides with a creative duotone color effect. This template is most suitable for making presentations for creative brands and professionals. It’s available in both PowerPoint and Keynote versions and includes 18 unique slides.

London – Minimal  Free PowerPoint Template

London is an elegant and a minimalist free PowerPoint template that comes with 21 unique slides with easy to customize drag and drop image placeholders. You can use this template to make all kinds of business and creative presentations.

Modern Minimal Free Powerpoint Template

This free PowerPoint template includes a set of creative slides featuring colorful designs. You can easily customize all the slides in the template however you like to change fonts, colors, and images as well.

Style – PowerPoint Presentation Template

Style is a PowerPoint presentation template designed for making lookbook-style slideshows for showcasing fashion designs. It’s perfect for promoting fashion catalogs. The template is free to use with your personal projects.

Free Creative PowerPoint Templates

Color fun – creative powerpoint template.

Just as the name suggests, this PowerPoint template comes filled with colorful slides that will allow you to design unique and cheerful presentations to showcase your products, designs, and ideas. The template includes 50 unique slides with unlimited color options to customize the design however you want.

FUN Tastic – Free Creative PowerPoint Template

This bright and colorful PowerPoint template offers a great set of slides for you to create more fun and entertaining presentation. It includes lots of creative slide designs in Full HD resolution. And you can customize them to your preference as well.

Free Neomorph PowerPoint Template

If you’re a fan of the Neomorphism design trend, this PowerPoint template is a perfect match for you. It features a bold slide design with shapes, buttons, and icons inspired by Neomorphic design. The free version of the template includes 10 unique slides.

GMTRY – Free Geometric Presentation Template

This free PowerPoint template features one of the most creative slide designs on our list. The creative use of geometric shapes to design its colorful and attractive slides is simply perfect. The template is free to use with personal projects.

Curato – Free Creative Portfolio PowerPoint Template

A bright and colorful PowerPoint template filled with shapes and styles. It’s perfect for showing off your best work in a portfolio. The template includes 37 unique slides with easily editable layouts.

Emotion Flashcard – Free Creative PowerPoint Template

This PowerPoint template comes with a set of creative and fun slides. It uses a lot of emoticons throughout the presentation to help you discuss emotions and mental health in a very creative way.

Kental – Free Minimal PowerPoint Template

Kental is another free PowerPoint template that comes with colorful slide design. All of the slides in this template features pastel colors and comes with master slide layouts as well. This template is most suitable for creative fashion and design presentations.

Free Giant Doodles Newsletter PowerPoint Template

Filled with lots of colorful doodles and illustrations, this PowerPoint template comes with 28 creative slide layouts you can customize however you like. It’s available in Google Slides version as well.

Free Creative PowerPoint Presentation Template

This is a free demo for a premium PowerPoint template. It includes several creative slides you can repurpose to create your own unique presentations.

Free Stylish Botanical PowerPoint Template

The nature-inspired botanical theme gives this presentation template a very unique look and feel. It’s perfect for creating presentations for modern fashion and lifestyle brands.

Colors – Stylish Free PowerPoint Template

Just as the name suggests, this free PowerPoint template comes with a beautiful set of slides filled with lots of colors. It’s ideal for making creative slideshows for event and entertainment related presentations as well as many others. And it includes 60 creative slides.

Happy Holi – Creative Free Powerpoint Template

Happy Holi is a beautiful and creative PowerPoint template that comes with a colorful set of slides. Despite being named after a festival, the slides in the template feature a multipurpose design you can use to craft business, creative, and many other professional presentations.

Every – Clean & Simple PowerPoint Template

Every is an elegant PowerPoint template featuring modern slide designs. It comes in both PowerPoint and Keynote file formats. Each template includes 15 unique slides in Full HD resolution.

Creative – Free Minimal PowerPoint Template

This minimalist PowerPoint template comes with a creative design making it a great choice for presenting your personal portfolios and professional work. The template features drag and drop image placeholders and editable objects.

Mifridix – Free PowerPoint Presentation Template

This free PowerPoint template comes with a beautiful and feminine slide design. Which makes it the perfect choice for crafting presentations for fashion brands, beauty products, and others.

BRONX – Free PowerPoint Presentation Template

Bronx is a creative PowerPoint presentation template that includes a modern and customizable design. You can use this template to create presentations with PowerPoint, Keynote, or even Google Slides.

Free Pitch Deck PowerPoint Templates

Free powerpoint pitch deck template.

You can use this PowerPoint template for making creative pitch deck slideshows. It includes colorful slides with cool illustrations and shapes to give each slide a unique look and feel. There are 19 unique slides and they come in Keynote format as well.

Sales Pitch Deck Free PowerPoint Template

Create a bold and professional pitch deck for your agency using this free PowerPoint template. It has 20 unique slides with free fonts and icon packs. The template is especially suitable for real estate agencies.

Free PowerPoint Pitch Deck Infographics

You can use this free PowerPoint template to showcase stats and data related to your product launches. It includes 32 infographic slides with various styles of layouts. They are all fully customizable.

Free Corporate Pitch Deck PowerPoint Template

This pitch deck presentation is made with corporate brands and agencies in mind. It features a set of professional slides with easily editable layouts. There are 20 unique slides in this template.

Free Business Opportunity PowerPoint Pitch Deck

You can create an attention-grabbing pitch deck to present your business ideas and startups with this free PowerPoint template. It features 12 unique slide layouts with beautiful gradient designs. And the template can be easily customized to your preference.

Pitch Werk Template

Pitch Werk is a creative PowerPoint template featuring a set of stylish slides made for modern startups. It includes more than 100 unique slides which are also available in 5 different premade color schemes. The template also comes with lots of useful elements such as pricing tables, device mockups, maps, and much more.

Sneakers Shop – Free PowerPoint Pitch Deck Template

If you’re working on a pitch deck for a sneaker startup or even an eCommerce store for a fashion product, this template is perfect for creating a winning presentation. It includes 32 unique slides.

Comersa Free Pitch Deck Presentation Template

Comersa PowerPoint template comes with a designed made specifically for crafting slideshows for business-related presentations. The template is available in PowerPoint, Keynote, and Google Slides versions as well.

Pitch Deck – Free PowerPoint Presentation Template

This is the perfect free PowerPoint presentation template you can use to create pitch decks for startups, creatives, and freelancers. The template includes 22 unique slides and it’s available both with and without slide animations.

Free Conference Pitch Deck Powerpoint Template

This free PowerPoint template is perfect for making a pitch deck for speeches and presentations you give at events and conferences. The template features a set of easily editable slide layouts with modern designs.

Free Medical PowerPoint Templates

Free mental health workshop powerpoint template.

You can create an effective presentation to promote good mental health in the workplace with this free template. It includes 22 unique slide layouts you can use to showcase the importance of maintaining good mental health and suggest your ideas in meetings.

Modern Medical PowerPoint Template

This PowerPoint template comes with 30 unique slides featuring clean and modern designs. It also lets you choose from 5 different premade color schemes for designing various styles of slideshows. It’s perfect for making presentations for all kinds of businesses and events.

World After Corona Virus – Free PowerPoint Template

If you’re working on a presentation to talk about the recent global pandemic, this template will help you design a more compelling slideshow. It includes 31 unique slide layouts with editable graphics and icons.

Free Mental Health Thesis Presentation Template

This is the perfect presentation template you can use to talk about mental health topics. It features 23 unique slides with easily editable designs. The template is also available in Google Slides version.

Free Medical Presentation Template

This is a multipurpose PowerPoint template you can use to create different types of presentations related to medicine and medical facilities. The template includes editable graphics and master slide layouts as well.

Medical – Free PowerPoint Template

If you’re working on a presentation for a medical related business or brand, this free PowerPoint presentation template will come in handy. The template includes 30 unique slides filled with plenty of image placeholders and graphics.

Clinical Case – Free Medical PowerPoint Template

This free and creative PowerPoint template comes in both PowerPoint and Google Slides versions. It includes 24 beautiful slide designs filled with colorful illustrations and content formatting.

Healthcare Center – Free Medical PowerPoint Template

Healthcare Center is a professional and free PowerPoint template designed for medical centers and healthcare businesses. The template includes 23 unique slide design you can use to create an effective presentation.

Free Teachers & Education PowerPoint Templates

Free social studies for elementary powerpoint template.

This educational PowerPoint template is designed for making presentations for educating social studies subjects. The template includes 35 different slides with colorful designs that will easily attract the attention of your students.

Free Elementary School PowerPoint Template

This PowerPoint template features the perfect design for making fun educational presentations for kids. It’s designed for showcasing different types of stones and it comes with lots of colorful illustrations. There are 35 different slides in this template.

Free Chinese Language Day PowerPoint Template

Use this free PowerPoint template to teach the Chinese languages to kids. It features a beautiful slide design filled with adorable illustrations and colorful shapes. There are 35 unique slides included in the template with fully editable layouts.

School Bundle – Free Education PowerPoint Template

If you’re looking for a creative PowerPoint template to grab the attention of your students during presentations, this free template is for you. It features a creative design across 15 different useful slide layouts.

Daniel’s Thesis – Free Education PowerPoint Template

This colorful and creative PowerPoint template is perfect for creating attractive presentations to showcase your thesis, assignments, projects, and much more. The template features 24 unique slides filled with colorful graphics, shapes, and elements.

Academy at the City – Free Education PowerPoint Template

A professional PowerPoint template for promoting your school, academy, and institutions. While the template is designed with education establishments in mind, you can use it to create business presentations as well. The template includes 24 unique slides.

Education – Simple PowerPoint template

This is a professional PowerPoint template that includes 30 unique slide designs. Each slide is also available in 5 different color schemes. It also features editable vector graphics, image placeholders, and icons for crafting entertaining presentations more easily.

Math Lesson – Free PowerPoint Presentation Template

This free and creative PowerPoint template is designed for teachers for making their lessons look more engaging and fun for students. The template comes packed with creative illustrations and graphics as well.

E-Learning – Free Teachers PowerPoint Template

Another free PowerPoint template that’s most suitable for making presentations to promote your online learning programs and courses. The template comes with 17 unique slide layouts that you can easily customize to your preference.

Master’s Thesis – Free Education PowerPoint Template

This free PowerPoint template comes with 12 unique and editable slides you can use to effectively showcase and present your thesis projects to an audience. The template is also available in Google Slides version as well.

Free Interactive Education PPT for Teachers

This PowerPoint template is designed with teachers in mind. It features 44 different slides you can use to create various educational presentations for classes. The slides are fully customizable and include graphs, charts, and infographics as well.

Online Notebook – Free Education PowerPoint Template

A free PowerPoint template you can use to create a notebook-style presentation. Both teachers and students can use this template to create notes for classes and subjects. There are 30 slide layouts in this template.

Free English Language Grammar Rules PPT

Grammar can be a boring subject to talk about. But with this colorful PowerPoint template, you can present your lessons in a more entertaining way. It includes 41 unique slides filled with adorable illustrations.

Colorful Light Bulbs Free Education PowerPoint Template

This colorful PowerPoint template has lightbulbs all over the slides. You can use it to create presentations to teach various subjects and topics. There are 39 slides in this template. And it’s available in the Google Slides version as well.

Free Church PowerPoint Templates

Free christian church powerpoint template.

A beautiful presentation template made with churches in mind. It has 20 unique slide layouts with colorful and minimal designs. The template is ideal for showcasing your Christian Church projects.

Free Church Conference Powerpoint Template

A modern and elegant PowerPoint template designed specifically for making presentations for church events and conferences. The template comes with 23 slide layouts with easily editable designs and image placeholders.

Religion Lesson – Free PowerPoint Presentation

A free PowerPoint template designed for educating students and audiences on various religious topics. It can also be used to deliver religious speeches and presentations as well. It includes 17 unique slides. Even though the template features slide designs with multiple religions, you can easily replace the images of your choice as well.

Free Infographic PowerPoint Templates

8 free charts powerpoint templates.

This template includes 8 customizable charts infographics for you to use in your presentations. The template includes pie charts, bar charts, and infographics too. It’s also available in Excel format.

12 Free Infographics Slides for PowerPoint

There are 12 different infographic slides to choose from in this PowerPoint template. They are ideal for both business and research presentations. The template is free to use.

Free Internal Motivation Infographics PowerPoint Template

This free PowerPoint template includes 31 unique slide designs with infographics. They are designed for visualizing stats and information for motivating your teams and employees.

The Power of Feminism Infographics PowerPoint Template

You can use this free PowerPoint template to create attractive infographic slides to promote the power of feminism. It includes more than 30 unique slide designs. And you can customize them in Google Slides as well.

PPTx Infographics

This Powerpoint presentation template also includes 50 unique infographic slides. The slides are also available in light and dark themes as well as unlimited color options for customizing the shapes, text, and icons of the slides.

Epsilon – Free Business PowerPoint Template

Epsilon is a free PowerPoint template made for small businesses. You can use it to create powerful business presentations using its slides full of charts and graphs. The template can be easily customized with multiple color options and icons.

Free Business Infographics PowerPoint Template

This free PowerPoint template comes with lots of editable infographics you can use to visualize your data. The template includes 8 unique slide designs that are easily customizable. It’s also available in Google Slides version as well.

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How To Present a PDF Like a PowerPoint

October 9, 2023 by Hung Nguyen

Learn to present a PDF in full-screen mode like you would a PPT file or convert it to PPT for easy presenting.

You can present a PDF as if it were a PowerPoint presentation in two ways. You can either open a PDF and view the content in full screen or save the file as a PowerPoint. If you choose the latter, you can then open the file in Microsoft PowerPoint and present it as you usually would. Check out the full instructions for both methods below.

How To Present a PDF Like a PowerPoint Presentation

Open your pdf document with your pdf reader., click “view” and choose “enter full screen” or “slideshow.”, present as you usually would and navigate using the arrow keys., press the “esc” (escape) key to exit the slideshow when finished..

There are a few limitations to presenting PDF files like this: some media file types, such as animated GIF images, won’t work and will remain static in your presentation. You also can’t add speaker notes to PDF presentations. While we believe PDF is quite versatile, in this case, it might be better to convert the PDF to PPT format using our free converter.

How To Change a PDF to PPT To Present

• Go to the  PDF to PPT  converter.
• Drag and drop your PDF.
• Wait for the tool to convert it to PPT.
• Click “Download,” and you’re done.

Convert your PDF to PPT format in a heartbeat

Once you have the PPT file open, you can present the data as you would normally. If you have an older version of Microsoft Office, you’ll have to click the “Slide Show” tab and choose “Play from Start” to start a presentation.

While you have a PowerPoint file open, you can also edit the content as you’d like. Optical Character Recognition (OCR) is available within the PDF to PPT tool, where we’ll pluck the content of each PDF into an editable PPT file for your convenience. And while you’re on our blog, check out how to insert a PDF into a PowerPoint — learning new PDF and PPT-related tricks is always good!

We offer the most popular online PDF to PPT converter. A big part of our popularity comes from our simple and intuitive drag-and-drop interface as well as our range of practical tools to convert, edit, sign, protect, and lock PDFs and other documents. Of course, we also offer a tool to reverse this whole process and turn PPT back into PDF.

Easy to Convert and Present

Regardless of the PDF reader, from Adobe Acrobat/Adobe Reader to Preview, or even on your web browser, you should be able to present PDF like a PowerPoint with ease. If you want the extra benefits of presenting using PowerPoint, our tool is free to use, without the need t download software.

We hope this guide could be of help, and good luck with all of your future presentations!

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10 Knowledge Areas of project management (PPT & PDF included!)

This blog is reader-supported. When you purchase something through an affiliate link on this site, I may earn some coffee money. Thanks! Learn more .

Knowledge areas are no longer covered in the PMBOK ® Guide – Seventh Edition . PMBOK 7 talks about the 8 project performance domains . Material on the Knowledge Areas can still be found in the PMI web guidance which members have access to, called Standards Plus .

This article reviews and explains the 10 project management Knowledge Areas from the PMBOK® Guide — Sixth Edition. You can view a PowerPoint of the Knowledge Areas and grab a PDF download below.

Knowledge Areas: Definition

What exactly are ‘Knowledge Areas’? And why are they so important they have capital letters?

PMI defines a Knowledge Area in the PMBOK® Guide — Sixth Edition Glossary like this:

An identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices, inputs, outputs, tools, and techniques.

Basically, each Knowledge Area (which you might see abbreviated to KA) is a category of concepts and processes with a common goal. All the things you need to know and do for successful risk management, for example, are bundled under the Risk Management Knowledge Area.

The latest PMBOK Guide does not include Knowledge Areas, but if you’ve landed here because you’re working towards your Project Management Professional (PMP) exam, then you probably already know you are tested on more than what’s in the Guide.

Even if you aren’t in the PMI world at all, the Knowledge Areas give you a good grounding on what to know and do to keep your projects moving forward.

How many knowledge areas are there in project management?

According to the PMBOK® Guide — Sixth Edition, there are 10 Knowledge Areas. These are comprehensive and cover pretty much everything project managers do day-to-day.

However, as with any discipline that requires working with cross-functional teams, you may find in reality you need to draw on other areas in order to get the job done.

You’ll weave them all into your project management plan .

What are the project management Knowledge Areas?

The 10 Knowledge Areas of project management, according to PMI, are:

• Integration Management
• Scope Management
• Schedule Management
• Cost Management
• Quality Management
• Resource Management
• Communications Management
• Risk Management
• Procurement Management
• Stakeholder Management.

They appear in that order as there is some logic to how they map to the project lifecycle. For example, it helps to know the scope of a project before you plan the schedule. You need to know the resources before you communicate to them.

However, I don’t understand why Stakeholder Management is last — possibly because it got added in the PMBOK® Guide — Fifth Edition and was tacked on the end then. To me, it would make more sense to be addressed earlier.

Knowledge Areas PPT & PDF

You can view a super-quick overview of each of the project management Knowledge Areas in this Slideshare PowerPoint deck.

You can also download a PDF version of this presentation inside my project management resource library.

Let’s look at each of those in a bit more detail.

1. Integration Management

Project Integration Management is the hardest KA to get your head around because (in my opinion) it feels so vague.

The point of this whole Knowledge Area is to make it clear that everything about effective project management overlaps and needs to be managed as a holistic whole.

In other words, you can’t ‘do’ schedule management and ignore what the impacts of that might be on people, risk , communications, cost and the rest. This is the domain where you have to manage interdependencies between pretty much everything on the project.

I have always thought having a whole KA to make this point was excessive, but it is a really important concept.

The video below gives you an overview of what it’s all about.

2. Scope Management

This Knowledge Area looks at everything to do with managing project scope. Ultimately, the end result is that once you have worked through the relevant processes, you know what the project is going to deliver, as outlined in the project charter.

That includes requirements (full or as full as is appropriate at this point in time) or a scope statement and a work breakdown structure if you use one.

Tip: Don’t get hung up on creating a WBS. If it isn’t a helpful tool for you, in real life you don’t have to use it! But you will need to know about them if you intend to go for the PMP ® exam.

Project scope management is something you’ll do throughout the project, so you’ll keep returning to use your skills here every time there is a change. And good management here will help you avoid scope creep !

3. Schedule Management

Project Schedule Management is all about making a detailed plan to tell everyone when the project will deliver what is in the requirements.

Schedule management overlaps heavily with comms, as the timeline for the project is of major interest to stakeholders. It’s a key document that you’ll use to manage stakeholders’ expectations . You use it to track progress as well as keeping work moving along the critical path.

There are a number of different techniques for tracking schedule progress including earned value management and percent complete . There is a whole other PMI practice standard for scheduling , so this KA doesn’t have a ton of detail in about the ‘how’.

In this KA, you cover everything to do with defining the work required to deliver the scope, putting those tasks in the right order, estimating how long they will take to do and building the project schedule.

The domain also covers keeping the schedule up to date, and you might hear people refer to it as project time management (but don’t do that, it’s not accurate!).

You’ll often see schedule management and project cost management (see below) on project management job descriptions , because they are the technical skills employers want to know you can do.

4. Cost Management

Cost management is basically managing funding for project activities.

Under the umbrella of cost management, you will:

• Plan how much you are going to approach budgeting
• Estimate your costs
• Create the project budget
• Track and control the budget (using a budget tracking spreadsheet like this one ).

Many project managers on smaller projects don’t have the final say on how much money is allocated to their project, or final sign off on how it is spent. I think that’s unfortunate. If you are going to do the job, you should have authority to do it all.

However, I think many managers in the sponsorship role prefer to hold the purse strings themselves. It’s a shame, as they could delegate this to their project managers.

My personal feelings on whether you should have access to the budget and track project costs or not aside, do what you need to do to understand how your organization expects you to handle finances on your project.

Whether it’s you raising purchase orders and approving invoices or your sponsor, get the process clear in your own head so that funding isn’t a cause of delay.

5. Quality Management

It would be nice to think that quality was something formal covered on every project, but in my experience, and the experience of the project managers I mentor, quality isn’t often considered formally.

Obviously it depends on your project. If you are opening a factory that makes bricks, you want every single brick to adhere to quality criteria that make it safe for building works.

Many knowledge work-related projects don’t take the same regimented approach to quality. However, it’s an important Knowledge Area to be aware of and use as appropriate to ensure a quality result on your project.

Project Quality Management involves preparing a quality management plan with metrics, quality standards, quality assurance and a quality control approach. Then you implement the plan, carrying out quality-related tasks and making course-corrections as necessary to keep your project delivering the outputs you expect.

6. Resource Management

Project Resource Management is so important! It’s the domain where you work out what you need to get the project done.

Resources are typically people but could also be other things like:

• Equipment or vehicles
• IT hardware and software
• Materials like sand, gravel or other components
• Facilities e.g. an office you have to rent for the duration of the project
• Office gadgets like projectors.

I would count money as a resource as well. If you don’t have the funding, you won’t be doing your project.

This Knowledge Area covers planning how you are going to do resource management , estimating what resources you need, acquiring the human resources you need and ensuring the physical resources you’re using are available as necessary.

You’ll also track the utilization of resources and take corrective action if necessary — for example if you’re getting through your resources at a quicker-than-planned rate.

The Resource Management Knowledge Area also covers developing your project team and managing the team.

Developing the team means:

• Helping them improve their skills
• Ensuring they can work together effectively
• Creating an environment where the team can do their best work.

Managing the team means:

• Tracking individual performance against planned work
• Providing them with feedback on their contributions
• Resolving problems individuals may have
• Managing starters and leavers in the team so the team stays cohesive and changes don’t affect project performance.

That’s actually quite a lot for a project manager to do, especially if the people don’t work directly for you. Just do your best and be aware that you set the tone for the team’s culture.

Teamwork is so important , so focus on what you can do to make your project team a great place to work. Keep morale and enthusiasm high.

Read next: Team building ideas: Online scavenger hunt

7. Communications Management

In this Knowledge Area, you:

• Create a communications management plan
• ‘Do’ communications i.e. carry out your plan, send briefings out, give presentations or whatever
• Monitor the success (or otherwise) of those
• Make changes as appropriate to ensure your next communications are effectively received and acted on.

Project communications management is a huge part of my work as a project manager. It’s something I’m focused on all the time, from the smallest conversations with the team to the most formal press releases and staff briefings.

There’s lots of information about how to do project comms on this site, so use the search bar and have a look if you need more tips.

8. Risk Management

There’s a whole PMI credential on risk management, so that tells you risk management is a big deal for project managers.

The Project Risk Management Knowledge Area covers an adequate overview of what you need to do to manage risk on your project. If you want more detailed guidance, there are plenty of books on the subject.

Within this KA, you’ll be:

• Planning how to manage risk on the project and creating a risk management plan
• Identifying risks
• Analyzing risks (both qualitatively and quantitatively)
• Planning the risk response based on your analysis
• Carrying out the risk response activities
• Monitoring risk to check the success (or otherwise) of your response activities, and taking action as necessary.

Basically, that’s the risk management process in a nutshell. You’ll be managing potential risks the whole way through the project lifecycle. Anyone can raise a risk or take action to manage a risk, and it’s normally technical subject matter experts who own risk actions.

Risk management is a team effort and this is a KA you’ll be using over and over again until it becomes second nature.

9. Procurement Management

If your project isn’t buying anything, you can skip this whole Knowledge Area in real life, although you’ll need to know it for the PMP ® exam.

In the Project Procurement Management Knowledge Area, you:

• Plan the procurements required and create a statement of work
• Plan how you will make decisions about vendors
• Carry out the procurement exercise to select a vendor
• Manage the relationship with the vendor while they do the work
• Close the procurement contract at the end of the work.

Depending on what you are buying, and the type of organization you work in, you may have access to a specialist Purchasing team who can help with all of this. Use the in-house procurement process if you have one because there is a lot of contracting involved and those negotiations can be quite challenging if you aren’t used to being in that environment.

Recommended CAPM and PMP Prep Books

• The PMP Exam: How to Pass on Your First Try by Andy Crowe
• PMP Exam Prep by Rita Mulcahy
• CAPM Exam Prep by Rita Mulcahy
• A Guide to the Project Management Body of Knowledge (PMBOK®) Guide from PMI
• The 50 PMP Exam Questions Everyone Gets Wrong by Cornelius Fichtner

10. Stakeholder Management

Project Stakeholder Management is my favorite Knowledge Area because I believe that projects are done through people.

I also believe that managing people is a slightly arrogant way to think about the work we do in this domain, so it’s preferable to think about it as stakeholder engagement.

In this KA you:

• Identify the people involved and affected by the project objectives — the stakeholders
• Plan how you are going to engage them in your work: create a stakeholder engagement plan
• Manage the activities you are going to use to engage them, and gather feedback on whether the activities were successful or not.
• Act on the feedback to improve your stakeholder engagement work for next time.

This is also the area of the project where you are likely to have the most challenges, because people don’t act the way you sometimes expect them to. You’ll be dealing with conflict , negotiating, managing office politics.

For me, this is the most interesting part of project management and can also see you at the table with the most senior managers in the company.

This is also the domain where you are likely to be planning change management activities, if you don’t have a dedicated business change manager on the team.

So it’s worth spending some time learning the tools and techniques to support how you get work done through others, because they are so critical to your success and the project’s success!

Knowledge Areas Mnemonic

Struggling to remember all of this, in the right order? This video from covers five quick ways to memorize the 10 Knowledge Areas in the PMBOK Guide — 6th Edition.

How Knowledge Areas link to process groups

Knowledge Areas are one thing to learn about, but you’ll also need to swot up on project management process groups if you are planning to follow the PMI ways of working.

KAs flow through all the process groups, although obviously when you are doing project planning and scheduling, the Schedule Management guidance in the KA is most relevant. Then you’ll use it again later when you come to revise your schedule.

It might seem complicated at first, but project management processes are pretty straightforward once you’re in them, and even if you don’t use PMI processes, other standards, methodologies and guides have similar.

Both the processes and the knowledge areas are used for project planning, as you combine everything (skills + process) to keep the work moving forward.

• There are 10 project management Knowledge Areas, according to the Project Management Body Of Knowledge® Guide — Sixth Edition
• They cover the major domains you need to know and use as a successful project manager
• You might not use them all on each project
• You’ll need to know them all for the PMP ® exam.

Now you know about the Knowledge Areas, you’ll also want to spend some time thinking about the practical skills you need as a project manager, things every project manager should know but that aren’t always taught on courses or in books!

Take a look at the 10 things project managers should know that go beyond the ‘simple’ textbook understanding — those are the skills to work on next.

Join the free resource library to receive the Knowledge Area presentation as a PDF. Sign up here , I’ll message you back a link where you can download the templates.

Project manager, author, mentor

Elizabeth Harrin is a Fellow of the Association for Project Management in the UK. She holds degrees from the University of York and Roehampton University, and several project management certifications including APM PMQ. She first took her PRINCE2 Practitioner exam in 2004 and has worked extensively in project delivery for over 20 years. Elizabeth is also the founder of the Project Management Rebels community, a mentoring group for professionals. She's written several books for project managers including Managing Multiple Projects .

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