how to write cover letter for quality manager

15 Quality Assurance Manager Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Quality Assurance Manager jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A recent study showed that over 60% of hiring managers read cover letters on a regular basis. If you want to be considered for a job, make sure to include a strong and targeted cover letter with your application packet. A cover letter should not only highlight your skills but also show off your personality and enthusiasm for the company and position. It is important to personalize your cover letter and customize it to the position and company you are applying for.

Here are 15 amazing Quality Assurance Manager cover letters that are professionally written and will help you stand out and get that job!

Quality Assurance Manager Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Quality Assurance Manager Sample 1

Dear _________, Thank you for your interest in me as a candidate for the Quality Assurance Manager position at ABC Company. As an experienced quality assurance manager with 15 years of experience leading teams of 10+ people, I have overseen quality assurance departments ranging from $1-10 million dollars in annual revenue. My expertise lies primarily in QA testing methods used to ensure compliance with regulations related to hazardous materials shipping, but I have also had extensive training on emerging technologies that are being developed by industry stakeholders

Quality Assurance Manager Sample 2

The Quality Assurance Manager position is an important role in any organization. It is my goal to fill this position with qualities that will further the company’s mission and vision. I am confident I can meet your expectations because of my exemplary attention to detail, ability to work in a team environment, and extensive experience in the Quality Assurance field.

My commitment to excellence is well-documented, as I have worked for organizations including GlaxoSmithKline Pharmaceuticals, Turner Broadcasting System, and AT&T Center for over ten years each. In addition, I have managed teams responsible for maintaining high levels of customer satisfaction from over 2 million customers worldwide. If hired as your Quality Assurance Manager, you can expect me to prioritize quality

Quality Assurance Manager Sample 3

I am writing in response to your position for a Quality Assurance Manager. I have extensive quality management experience and training and would like the opportunity to work with your company. Please review my qualifications below: I graduated from Purdue University with a degree in Computer Engineering. I then worked as an Electrical Engineer for over 10 years, providing solutions for public utilities and government agencies to meet their customer service needs. Over this time, I gained experience testing software to ensure that it meets requirements set out by the client as well as testing chemical products such as concrete curing compounds and repairing customer equipment such as transformers and electric cables. My expertise has allowed me to work both offshore and onshore including Saudi Arabia, Singapore, China, Korea

Quality Assurance Manager Sample 4

Dear hiring manager,

I am a certified Quality Assurance Manager. I have over 10 years of experience in the field and am seeking a new opportunity to use my skills. I would be excited to learn more about your expectations for the position and the organization’s culture. Please feel free to contact me at _____________________ if I can answer any more of your questions or schedule an interview. Thank you, ___________________

Quality Assurance Manager Sample 5

Dear Sir or Madame:

I am writing to apply for the Quality Assurance Manager position and I hope you will consider me for this role. I believe my experience can be invaluable to your company, as I have excellent organizational skills and attention to detail. Furthermore, I am familiar with different quality systems such as ISO 9001QAS 18000 or ISO 14001ISO 50001. Most importantly, though, are the results of my testing on new contracts which exceeded expectations in customer satisfaction surveys.

I am enthusiastic about the opportunity to join your organization’s team. Please feel free to contact me at any time with any questions or concerns that you may have about my qualifications for this position. Thank you!

Quality Assurance Manager Sample 6

Dear ______________

You want to hear from me? You want to know what I can do for you? Great. Let me introduce myself. My name is _______ and I’m currently a quality assurance manager at _________. I am passionate about developing and implementing quality management systems that protect public health and the environment. Some of my notable achievements include: overseeing all operations at a food processing plant, creating HACCP procedures that ensure safety when it came to contamination levels, and managing the costs of nonconformance in an organization where expenses were astronomical. I would like to apply for your open Quality Assurance Manager position and can assure you that if given an opportunity, I would be able to provide your organization with excellent service

Quality Assurance Manager Sample 7

I am a recent college graduate looking for a Quality Assurance Manager position. I have experience analyzing data and testing software.

As a Quality Assurance Manager, one of my primary responsibilities would be to ensure that all company software meets the company’s quality assurance standards. My previous positions have given me valuable experience in data analysis and software testing, which I believe make me an excellent candidate for this position. A quality assurance manager is responsible for overseeing both production and research operations so as to ensure that they meet or exceed established quality standards. Additionally, the QA manager must oversee the implementation of corrective actions during investigations of product failures so as to prevent recurrences of problems found in production or research operations. To succeed

Quality Assurance Manager Sample 8

I am writing to express my interest in the Quality Assurance Manager position currently open at ABC Corporation.

I have 10 years of experience in the food and beverage industry, and I know that your company cares about quality. I am confident that my skills and experience would be a valuable addition to your company and help you achieve your goals of reaching even higher levels of quality.

Quality Assurance Manager Sample 9

Dear Heather,

Thank you for taking the time to review my resume. I have been working as a Quality Assurance Manager at Thompson Industries since November of 2013. In this position, I am responsible for ensuring that the company’s products meet industry standards and specifications by performing various tests on samples of finished products. In addition to quality control, I am also responsible for maintaining process charts and records of product quality data as well as reviewing customer complaints to determine root cause and corrective action.

I look forward to hearing from you soon.

Quality Assurance Manager Sample 10

Dear Sir or Madam,

I am a recent graduate of the University of Wisconsin-Madison with a degree in Industrial Engineering. I have experience as both a Quality Assurance Engineer and as a Quality Assurance Manager at Unilever Corporation. In my time as an engineer, I have been responsible for the production of several products from start to finish, including developing product specifications and testing them to ensure they meet quality standards. As a manager, I have been responsible for managing quality assurance on large production lines and ensuring that products are being produced to specification. Some of my duties include setting up systems that manage product defects and measuring productivity performance metrics for all employees. I believe that my diverse experiences across different industries would be valuable assets if

Quality Assurance Manager Sample 11

I am writing in response to your position advertisement for a Quality Assurance Manager. I have over three years experience performing quality assurance work. My skills include data analysis, risk assessment, and process improvement. I can work with international standards organizations, including ISO and IEC. I would be an excellent fit for this position because of my ability to act as the liaison between engineering and production departments in order to ensure that product quality is held at the highest possible standard.

Sincerely, Brian Jones

Quality Assurance Manager Sample 12

As a Quality Assurance Manager, I would be able to offer my 10+ years of experience in the field and provide your company with Leadership and Management skills. I am very confident that my credentials will help you find the right person for this position. I look forward to hearing from you soon.

Quality Assurance Manager Sample 13

I am interested in the Quality Assurance Manager position that your company is currently looking to fill. I have been working in the manufacturing industry for sixteen years where my responsibilities have been split between inspection and quality control. In these positions, I have cultivated a sound knowledge of ISO 9001:2015 standard. I would be an excellent addition to your team and look forward to hearing from you.

Quality Assurance Manager Sample 14

I have over 10 years of experience in Quality Assurance and Human Resources. I would like to apply for the Quality Assurance Manager position. I am confident that my strong communication skills and technical aptitude will be a great asset to your business. Sincerely, Applicant

Quality Assurance Manager Sample 15

Dear __________,

I am writing to express my interest in the Quality Assurance Manager position that is currently open at your company. I have over 10 years of experience as a Quality Assurance Manager, and I believe that my extensive background would be a perfect match for the position you have available. In addition to this, I am more than willing to provide you with an interview at your convenience so that we can discuss what this opportunity would entail for me and how it might benefit your company as well. Thank you for taking the time to read my cover letter and I hope to hear from you soon!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Quality Assurance Manager cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Quality Control Manager Cover Letter Example

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Start your Quality Control Manager cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and state the position you're applying for. Make sure to mention where you found the job posting. In the first paragraph, highlight your relevant experience and skills that make you a strong candidate for the position. For example, you could say, "As a Quality Control Manager with over 10 years of experience in the manufacturing industry, I have developed strong analytical skills and a keen eye for detail, which I believe make me an ideal candidate for the Quality Control Manager position at your company." This not only shows your qualifications but also your interest in the company.

The best way for Quality Control Managers to end a cover letter is by summarizing their key skills and expressing enthusiasm for the opportunity. They should reiterate their interest in the role and the value they can bring to the company. For example, "I am excited about the opportunity to bring my expertise in quality control and process improvement to your team. I am confident that my skills and experience make me a strong candidate for this role. Thank you for considering my application. I look forward to the possibility of discussing this opportunity further." This ending is assertive, shows eagerness, and invites further conversation, which can help them stand out in the hiring process.

Quality Control Managers should include several key elements in their cover letter. 1. Introduction: Start with a brief introduction about yourself and your current role. Mention the position you're applying for and where you found the job listing. 2. Experience and Skills: Highlight your relevant experience in quality control management. This could include your ability to develop and implement quality control programs, oversee testing procedures, and ensure that all products meet quality and efficiency standards. Be sure to mention any specific industries or types of products you have experience with. 3. Achievements: Discuss any significant achievements in your current or previous roles. This could be improvements in product quality, reductions in defects, or successful implementation of new testing procedures. Use quantifiable results where possible, such as percentages or numbers, to demonstrate your impact. 4. Knowledge and Certifications: Mention any specific knowledge or certifications you have that are relevant to the role. This could include knowledge of quality control standards, such as ISO 9001, or certifications in quality management systems. 5. Soft Skills: Quality Control Managers also need strong leadership, communication, and problem-solving skills. Highlight examples of how you've used these skills in your current or previous roles. 6. Understanding of the Company: Show that you've researched the company and understand their products, mission, and values. Explain why you're interested in working for them and how you can contribute to their goals. 7. Closing: In your closing paragraph, express your enthusiasm for the role and your interest in an interview. Thank the hiring manager for considering your application. Remember, your cover letter should complement your resume, not repeat it. Use it as an opportunity to tell a story about your career and show why you're a good fit for the role.

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5 quality control manager cover letters.

Approved by real hiring managers, these Quality Control Manager cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Quality Control Manager
• Senior Quality Control Analyst
• Senior Quality Assurance Analyst
• Alternative introductions for your cover letter
• Quality Control Manager resume examples

Quality Control Manager Cover Letter Example

Why this cover letter works in 2024, quantifiable achievement.

Highlighting a specific, quantifiable accomplishment shows that the candidate can bring tangible results to the company. This helps the hiring manager see the potential impact of hiring them for the role.

Industry-Relevant Experience

By mentioning their experience in the pharmaceutical industry and FDA compliance, the candidate demonstrates their understanding of the industry and its regulations, which is a valuable asset for a Quality Control Manager role.

Showing Excitement for Company Projects

Expressing enthusiasm for specific company projects not only shows that the candidate has done their research but also indicates a genuine interest in the company's work, making them stand out among other applicants.

Connect with the Company's Product

When you share a personal story about how you've interacted with the company's product, like your father's Toyota Camry, it shows the hiring manager that you understand what makes their product unique and valuable. It also shows you're personally invested in their success.

Highlighting transferable skills

It's clear that you're not just throwing buzzwords around. Your description of your eye for detail and your relentless drive to uphold quality standards shows that you understand the core skills needed for a Quality Control Manager. This is definitely something that can impress hiring managers.

Showing genuine interest

The fact that you're excited about the opportunity to contribute to a company whose products have real-world impact shows that you see beyond just the job. You understand the bigger picture and the importance of the work Pfizer does. This can make you seem genuinely interested and invested in the role.

Ending on a positive note

Ending your cover letter by expressing your eagerness to discuss how your experience and vision can contribute to Pfizer's success is a great move. It leaves a positive and forward-looking impression, and it shows you're confident in what you bring to the table.

Senior Quality Control Analyst Cover Letter Example

Show your approach.

Pointing out how you made a significant impact at your previous job, like reducing product defects, is important. But going a step further to show the methods and steps you took to achieve this result, like designing a quality assurance protocol, give the hiring manager insight on your work process and problem-solving abilities.

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Senior Quality Assurance Analyst Cover Letter Example

Connecting personal beliefs and work ethics.

Stating that quality is the cornerstone of patient trust and that you believe this aligns with Johnson & Johnson's values makes you seem like a perfect culture fit. It shows that you've thought about how your personal beliefs align with the company's mission.

Proving commitment through past experiences

By explaining how your experiences have underscored your commitment to maintaining and elevating quality standards, you're backing up your statements with concrete examples. This is a smart way to prove your dedication and your ability to innovate and foresee issues.

Expressing enthusiasm to contribute

Your excitement about bringing your proactive approach to quality assurance to Johnson & Johnson shows that you're not just looking for any job - you specifically want this one. It also demonstrates your confidence and eagerness to contribute, which can be quite compelling.

Understanding the role's impact

Your understanding of the global impact your role could have again shows your ability to see beyond just the job. You are aware that your work can significantly contribute to peoples' health and well-being, which can make you seem quite motivated and driven.

Ending with a call to action

The way you finish your cover letter by looking forward to discussing how you fit in with Johnson & Johnson's goals makes me eager to meet you. It's a polite and effective way to invite further conversations.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Quality Control Manager Roles

• Quality Control Chemist Cover Letter Guide
• Quality Control Inspector Cover Letter Guide
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• Quality Control Technician Cover Letter Guide

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Professional Qa Manager Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Qa Manager cover letter. Just replace personal information, company application data and achievements with your own.

Tips to write a QA Manager cover letter that stands out

Would a good cover letter increase your chances of landing an interview? Yes.

Do we have any specific tips for Qa Manager applications? Yes.

Are cover letters the same as resumes, but longer? Definitely not!

So what are cover letters?

Well, great cover letters give you the opportunity to tell a personal story, while making the right impression and proving you’re the best candidate at the same time.

Need more details? Let’s dive deep.

First off, you need to remember that a cover letter should build upon the information in your resume, rather than just repeat it.

Second, make sure that the tone of voice you use matches the company culture.

And last but not least, try to convey your enthusiasm for the position and the field. This will give your text a personal touch.

But how can you make your cover letter grab every hiring manager's attention? Let’s see…

Choose the right salutation and write a strong introduction

Addressing your cover letter to a person is always something you should aim to do.

But finding who's responsible for the recruitment process might not be the easiest thing. We get it.

In such cases, we advise you to stick to the gender-neutral cover letter salutations.

Here are some examples of suitable classic salutations:

• Dear Mr. John,
• Dear Ms. Petersen,
• Dear Hiring Manager,
• Dear Dr. Todd,
• Dear Head of [team you're applying for]

The introduction of your Qa Manager cover letter is what will get you remembered. But how can you make sure that your opening line is good enough?

Rumor has it, many people out there have started using phrases like “I found your job advert on website X and decided to apply” ever more often. But more importantly – that recruiters are already getting tired of it.

So instead of saying what everyone else is saying, we advise you to go for a more honest approach. Begin your cover letter by explaining what excites you about the company and how this excitement will help you on your journey towards success.

Emphasize your QA Manager soft skills and mention your hard skills

Although you’ve probably listed all your skills on your resume, it’s worth mentioning them again, but by telling a personal story. Focusing on your soft skills and leaving most hard ones behind is also a good idea.

Maybe you want to mention the things that help you overcome setbacks? Or the things that help you reach your goals? It doesn’t really matter what you choose, as long as you link it back to the specific job requirements.

Naturally, if the job advert mentions some hard skills explicitly, you should do the same in your cover letter. This will help you pass applicant tracking systems (ATS) that screen resumes and cover letters for certain keywords.

Prove that you're familiar with the company

Proving that you’re familiar with the company is a great way to win the recruiter’s heart. It shows that you’ve taken some time for research and that you’re attentive to detail.

What’s more, it will also help you find out the issues at hand. This way, you can link your own skills and qualifications to some potential challenges the company might have to deal with in the future.

Go for an actionable ending

Ending your Qa Manager cover letter in a suitable way can help you land an interview. Why? Because strong endings portray applicants as considerate and, what’s even more important – passionate about the job.

Just make sure that your ending (just like your cover letter’s body) matches the company culture. If you prefer to be on the safe side, go for traditional closing lines such as “Looking forward to hearing from you”.

Cover letter examples by industry

• Procurement Manager
• Product Owner
• Product Manager
• Production Coordinator

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Updated for today’s recruitment standards

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Senior customer support engineer.

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Strengthen your application with a memorable resume

If you want to make sure that the hiring manager will remember you, pair your cover letter with a matching resume.

Check out our Qa Manager resume examples and job-winning templates for some additional inspiration.

How to Write a Cover Letter for a Job With No Experience in That Field

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QA Manager Cover Letter Examples (Template & 20+ Tips)

Create a standout qa manager cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

As a Quality Assurance Manager, your role is crucial in ensuring that products and services meet the highest standards before reaching the market. A well-crafted cover letter can help you stand out from other candidates and showcase your expertise in managing and improving quality assurance processes. In this guide, we will provide you with valuable tips and examples to help you craft a compelling cover letter that highlights your skills and experience in QA management.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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QA Manager Cover Letter Sample

Cover Letter

123 Main Street

Anytown, USA

[email protected]

(555) 123-4567

Date: [Current Date]

Hiring Manager

ABC Company

456 Business Blvd

Dear Hiring Manager,

I am writing to express my interest in the Quality Assurance Manager position at ABC Company. With over 10 years of experience in QA management and a track record of successfully leading teams to deliver high-quality products, I am confident in my ability to contribute to your team and help achieve your company's goals.

During my time as a QA Manager at XYZ Company, I was responsible for overseeing the quality assurance process for multiple software projects. I developed and implemented test strategies, led a team of QA engineers, and collaborated with cross-functional teams to ensure product quality and customer satisfaction. I also optimized testing procedures and implemented automation tools to increase efficiency and reduce time-to-market.

In addition to my technical skills, I am a strong leader with excellent communication and problem-solving abilities. I have a proven track record of building and motivating high-performing teams, and I am committed to fostering a collaborative and inclusive work environment. I am also adept at identifying process improvements and driving continuous improvement initiatives to enhance product quality and customer experience.

I am excited about the opportunity to bring my unique skills and experience to ABC Company and am eager to contribute to the success of your team. I am confident that my background in QA management, along with my passion for delivering high-quality products, make me a strong fit for this role.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experience align with the needs of ABC Company. Please find my resume attached for your review. I am available at your earliest convenience for an interview, and I can be reached at 555-123-4567 or [email protected].

Why Do you Need a QA Manager Cover Letter?

• Highlight your qualifications: A cover letter for a QA Manager position allows you to showcase your relevant skills, experience, and qualifications that make you the perfect candidate for the role.
• Demonstrate your understanding of the role: A well-written cover letter can showcase your understanding of the specific responsibilities and challenges that come with being a QA Manager, and how you are well-equipped to handle them.
• Show your enthusiasm and motivation: Your cover letter gives you the opportunity to express your enthusiasm for the company and the position, demonstrating your motivation to excel in the role.
• Personalize your application: A QA Manager cover letter allows you to tailor your application to the specific company and role, making it more personalized and impactful.
• Make a strong first impression: A well-crafted cover letter can make a strong first impression on the hiring manager, setting you apart from other candidates and increasing your chances of landing an interview.

A Few Important Rules To Keep In Mind

• Address the cover letter to a specific person, if possible
• Include a brief introduction about your experience in QA management
• Highlight relevant achievements and projects you have worked on
• Showcase your leadership and communication skills
• Explain how your experience and expertise align with the company's goals and values
• Express your enthusiasm for the opportunity and eagerness to contribute to the team
• Close the letter with a strong call to action and a thank you for considering your application

What's The Best Structure For QA Manager Cover Letters?

After creating an impressive QA Manager resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a QA Manager cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For QA Manager Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

Qa manager cover letter.

Dear Hiring Manager, I am writing to apply for the QA Manager position at your company. With a strong background in quality assurance and a proven track record of success, I am confident that I am the right candidate for this role.

As a QA Manager, I have extensive experience in developing and implementing quality assurance policies and procedures. I have a deep understanding of software testing methodologies and best practices, and I have successfully led teams to ensure the delivery of high-quality products to customers. My ability to effectively communicate with cross-functional teams and stakeholders has allowed me to identify and address quality issues in a timely manner, ultimately improving overall product quality and customer satisfaction.

In addition to my technical skills, I also possess strong leadership and team management abilities. I am adept at building and mentoring high-performing teams, fostering a collaborative and inclusive work environment, and driving continuous improvement initiatives. I am a strategic thinker with a results-driven mindset, and I am committed to delivering excellence in every aspect of my work.

I am excited about the opportunity to bring my expertise to your team and contribute to the success of your organization. I am confident that my skills and experience make me a strong fit for the QA Manager position, and I am eager to bring my passion for quality assurance to your company.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my background, skills, and qualifications align with the needs of your team. I am available at your earliest convenience for an interview, and I hope to have the chance to further demonstrate my suitability for this role.

Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a QA Manager Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not customizing the cover letter for the specific job and company
• Using generic language and cliches instead of highlighting relevant skills and experiences
• Focusing too much on what the company can do for you instead of what you can do for the company
• Overly long and wordy paragraphs that lose the reader's interest
• Not addressing any potential red flags in your resume, such as employment gaps or job-hopping
• Not proofreading for errors and typos
• Failing to demonstrate a clear understanding of the company's industry and QA needs
• Being too formal or too casual in tone, instead of striking a professional yet personable balance
• Not including specific examples or accomplishments that showcase your QA management skills
• Using a one-size-fits-all approach instead of tailoring the cover letter to the specific job requirements and company culture

Key Takeaways For a QA Manager Cover Letter

• Strong leadership and management skills
• Proven track record in improving QA processes and implementing best practices
• Experience in creating and executing test plans and strategies
• Ability to mentor and guide a team of QA professionals
• Demonstrated success in delivering high-quality software products
• Expertise in test automation and scripting languages
• Excellent communication and interpersonal skills
• Strong problem-solving and analytical abilities

Quality Systems Manager Cover Letter Examples

Use these Quality Systems Manager cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Quality systems managers are responsible for developing and implementing quality assurance programs. They work with teams to make sure products and services meet customer and regulatory requirements.

In order to be successful in this role, you need to have a strong understanding of quality assurance principles and be able to effectively communicate with teams.

Use these examples to write a quality systems manager cover letter that demonstrates your skills and experience.

Formal/Professional Writing Style Example

With a strong background in quality management systems and a proven track record of implementing effective processes to drive continuous improvement, I am confident in my ability to contribute positively to your organization. As a certified ISO 9001 Lead Auditor and holder of an MBA in Quality Management, I possess the necessary skillset and qualifications to excel in this role.

In my previous position as a Quality Systems Manager at XYZ Manufacturing, I successfully led the implementation of the ISO 9001 Quality Management System (QMS) resulting in a significant reduction in product defects and an improvement in overall customer satisfaction. My excellent interpersonal and communication skills have allowed me to work collaboratively with various departments to align with organizational objectives and emphasize the importance of quality assurance across all operations.

My experience also includes conducting internal and external audits, ensuring compliance with applicable regulatory requirements, and working closely with senior management to establish performance indicators and evaluate results. I believe that my analytical mindset and attention to detail, along with my ability to adapt and stay proactive in rapidly changing environments, will prove invaluable in identifying opportunities for improvement in your organization.

As a passionate and dedicated professional, I am eager to bring my strong work ethic and a commitment to quality and continuous improvement to your company. I look forward to the opportunity to discuss my candidacy further and demonstrate how my experience and skills can contribute to your organization’s success.

Thank you for considering my application. I am readily available for an interview at your convenience and can provide professional references upon request.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor of Science in Industrial Engineering from XYZ University, I am eager to begin my career in the field of quality management with a reputable company such as yours. Throughout my studies, I have developed a strong foundation in quality control and process improvement techniques, which I believe make me an ideal candidate for this role.

During my academic career, I had the opportunity to complete a capstone project that focused on assessing and optimizing quality control processes in a manufacturing facility. I gained hands-on experience using tools such as Statistical Process Control (SPC) and Failure Modes and Effects Analysis (FMEA) to identify areas for improvement and implement changes that resulted in increased efficiency and reduced defect rates. This experience has provided me with the skills necessary to successfully manage quality systems in a professional setting.

I am impressed by your company’s commitment to quality, and I am confident that I would make a valuable contribution to your team. I have a keen eye for detail and am well-versed in industry best practices, allowing me to quickly identify and address areas for improvement. As a highly motivated and organized individual, I am excited about the prospect of using my skills and passion for quality management to drive continual improvement within your organization.

I would be thrilled at the opportunity to discuss my qualifications further during an interview. Thank you for considering my application for the Quality Systems Manager position.

Networking/Referral Writing Style Example

I was referred to this opportunity by [Referrer’s Name], who is currently working at [Company Name] as a [Referrer’s Position]. [Referrer’s Name] and I have been close colleagues for several years, and when they mentioned the opening, it immediately caught my attention as it aligns perfectly with my career goals and skill set.

Having collaborated with [Referrer’s Name] on numerous projects in the past, I appreciate the high standards and commitment to excellence that [Company Name] embodies. I am confident that my experience in managing complex quality systems and driving continuous improvement initiatives will contribute significantly to your ongoing success.

Moreover, my proven record in leading cross-functional teams has equipped me well for fostering a quality-centric culture in the workplace. Having worked closely with [Referrer’s Name], I believe our shared values and work ethic will make for a smooth and effective working relationship in this role.

I am excited about the opportunity to bring my expertise in quality management systems and track record of optimizing processes to [Company Name]. I am confident that my skills will directly contribute to your continued success and help you achieve your objectives. I look forward to the opportunity to discuss my candidacy further and explore how I can contribute to your team.

Thank you for considering my application.

Enthusiastic/Passionate Writing Style Example

From the moment I discovered the vacancy, I was incredibly excited about the opportunity to join your dynamic team and contribute to the outstanding reputation of your company in the industry. I firmly believe that my passion for delivering top-notch quality systems management, coupled with my strong background in the field, make me an ideal candidate for this role.

Throughout my career, I have consistently demonstrated my commitment to driving continuous improvement and ensuring the delivery of exceptional products and services. In my previous role as a Quality Assurance Specialist, I played an integral part in the development and implementation of robust quality management systems, leading to a remarkable increase in customer satisfaction rates and a significant reduction in defects.

Additionally, I am a diligent, highly motivated, and adaptable professional who thrives in fast-paced environments. I am confident in my ability to identify areas for improvement, design effective solutions, and foster cross-functional collaboration to yield outstanding results. My excellent communication and interpersonal skills also make it easy for me to work with individuals and teams across all levels of an organization.

Your company’s commitment to innovation and dedication to excellence have always amazed me, and I am determined to contribute my energy, drive, and steadfast dedication to enhancing the already stellar reputation of your organization. I am eagerly looking forward to the opportunity to leverage my talents and passion to make a significant impact as your new Quality Systems Manager.

Thank you for considering my application. I would be grateful for an opportunity to discuss my qualifications in more detail during an interview.

Problem-Solving Writing Style Example

As a forward-thinking professional with a strong background in quality management, I am confident in my ability to identify and address the challenges your company faces in maintaining and enhancing your quality systems.

One of the key challenges in today’s ever-expanding market is ensuring the consistency of product quality as well as compliance with industry standards and regulations. My experience in implementing and managing robust quality management systems has equipped me with the skills to enhance your organization’s processes, leading to a tangible improvement in the quality of products and services you provide.

During my tenure as a Quality Systems Manager in my previous workplace, I successfully managed a multidisciplinary team working towards ISO 9001 and ISO 14001 certification, while simultaneously streamlining the process of quality control and creating a customized quality management system. This experience allowed me to identify areas for improvement, drive process optimization, and improve cross-functional communication, leading to increased customer satisfaction and strengthened internal capabilities.

Furthermore, my ability to analyze data and present it in a clear, concise manner has proven beneficial in enhancing decision-making within the operation. My experience in utilizing Lean Six Sigma methodologies ensures I will be able to champion continuous improvement initiatives, reduce operational costs, and optimize resource allocation.

My proven track record in project management, change management, and process improvement makes me confident of my ability to tackle any challenges your organization faces in its quest for delivering quality services and products. I am eager to contribute my skills and expertise to further develop and maintain your company’s reputation for excellence.

Thank you for considering my application for the Quality Systems Manager role. I look forward to the opportunity to discuss my candidacy further.

Storytelling/Narrative Writing Style Example

As I strolled through the production floor of my previous company, the hum of the machines and the sight of employees meticulously assembling our products filled me with pride. I had spent countless hours ensuring that our quality systems were not just effective, but exceptional. This passion for quality and the excitement of witnessing its impact first-hand led me to apply for the Quality Systems Manager role at your organization.

I recall a particularly challenging project where I was tasked with steering the team towards ISO 9001 certification. I diligently worked with various departments, identifying gaps in our processes and implementing corrective actions. The road to certification was lined with obstacles and setbacks, but witnessing the team’s growth and our eventual success in achieving the certification made the journey worth it.

In my previous role as a Quality Engineer, I have had extensive experience in establishing and maintaining quality management systems, conducting internal and external audits, and driving continuous improvement initiatives. I have successfully collaborated with cross-functional teams, fostering a culture of quality and accountability throughout the organization.

Your company’s commitment to excellence matches my own, and I am confident that my skills and experience make me an ideal candidate for the Quality Systems Manager position. I am eager to contribute my passion for quality to your organization and help drive further success in maintaining the highest standards of product and service quality.

Thank you for considering my application. I am looking forward to discussing my qualifications and the value I can bring to your company in more detail.

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Quality Systems Manager Cover Letter Examples

A great quality systems manager cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following quality systems manager cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Lilibeth Kazazian

(175) 682-4472

[email protected]

Dear Asucena Siemion,

I am writing to express my genuine interest in the Quality Systems Manager position at Johnson & Johnson as advertised. With a solid foundation of five years of experience at General Electric, I have honed my expertise in managing quality systems, ensuring regulatory compliance, and fostering continuous improvement. I am eager to bring my skills and dedication to excellence to the Johnson & Johnson team, a company renowned for its commitment to quality and innovation in healthcare.

At General Electric, I was instrumental in driving quality initiatives that significantly improved our processes, reduced waste, and enhanced customer satisfaction. My role required a keen understanding of both the technical and regulatory aspects of quality systems, which I navigated by maintaining a rigorous approach to compliance and staying abreast of industry standards. I have a proven track record of working collaboratively with cross-functional teams to identify areas for improvement and to implement robust quality management systems that align with organizational goals.

One of my key accomplishments at General Electric was leading a project that revamped our internal audit processes, resulting in a 30% improvement in audit efficiency and a marked reduction in non-conformances. This experience has equipped me with the insight and skills to effectively manage quality systems and to foster a culture of quality that permeates all levels of an organization.

I am particularly drawn to the opportunity at Johnson & Johnson because of your company's reputation for putting people first and your unwavering dedication to improving health for humanity. I am excited about the prospect of contributing to such a mission-driven organization and am confident that my background in quality systems management will be an asset to your team.

I look forward to the possibility of discussing how my experience and passion for quality align with the needs of Johnson & Johnson. Thank you for considering my application. I am hopeful for the opportunity to contribute to your esteemed company's continued success.

Warm regards,

Related Cover Letter Examples

• Systems Manager
• Information Systems Manager
• Quality Assurance Manager
• Quality Control Manager
• Quality Manager
• Supplier Quality Manager

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Quality Control Cover Letter Examples

Writing a cover letter for a job in the quality control field can be a great opportunity to showcase your attention to detail and accuracy, as well as your understanding of the importance of quality assurance. With the right cover letter, you can demonstrate to prospective employers that you are the best candidate for the job. To help you get started, here are some quality control cover letter examples and a writing guide that can provide helpful tips and advice.

Cover Letter Samples by Job-Title

• Director Of Quality Assurance
• Iso Coordinator
• Manual Qa Tester
• Manual Tester
• Process Control Engineer
• Qc Welding Inspector
• Quality Auditor
• Quality Consultant
• Quality Control Assistant
• Quality Control Auditor
• Quality Control Clerk
• Quality Control Coordinator
• Quality Control Engineer
• Quality Control Inspector
• Quality Control Manager
• Quality Control Specialist
• Quality Control Supervisor
• Quality Control Technician
• Quality Controller
• Quality Director
• Quality Improvement Specialist
• Quality Inspector
• Quality Manager
• Quality Specialist
• Quality Supervisor
• Quality Systems Manager
• Quality Technician
• Validation Manager
• Validation Specialist

Why a Quality Control profession needs a cover letter

A cover letter is an essential tool for any job seeker, but it is especially valuable for those seeking a position as a Quality Control professional. Quality Control positions are highly sought after and require knowledge, skills, and training to be successful. Your cover letter is an opportunity to make a strong impression on potential employers and set yourself apart from other applicants.

Your cover letter should serve as an introduction to your qualifications and background and outline why you are the best candidate for the job. It should provide a snapshot of your personality and show your commitment to quality assurance. The most important piece of information in your cover letter should be how your experience and skills make you an ideal fit for the Quality Control position.

You should also use your cover letter to showcase your ability to work in a fast- paced environment and demonstrate your problem- solving skills. Additionally, be sure to emphasize any certifications and special training that you may have that are relevant to the job.

Finally, your cover letter should provide concrete evidence of your commitment to quality assurance. Use examples of past projects and successes to demonstrate your capabilities. This will help you stand out from other applicants and make a strong case for why you are the best candidate for the Quality Control position.

By crafting a well- written cover letter, you can show potential employers that you are the ideal candidate for the Quality Control position. Your cover letter is an opportunity to showcase your skills and experience, and demonstrate your commitment to quality assurance. Use this opportunity to make a strong impression and set yourself apart from other applicants.

Writing the Perfect Quality Control Cover Letter

When it comes to writing a cover letter for a quality control position, it’s important to focus on the most important aspects of the job and demonstrate how you can fill them. A top- notch quality control cover letter should showcase the knowledge and skills you have that make you the ideal candidate for the job.

You should start your cover letter by introducing yourself and briefly explaining why you are interested in the position. This is your opportunity to make a good first impression and explain why you may be the best choice for the job.

In the body of your letter, discuss your experience in quality control, detailing the key skills and knowledge you have that make you the right fit for the job. Outline any successes you had in your previous roles to emphasize your qualifications.

You should also mention any certifications you have related to quality control, such as Six Sigma or Lean Manufacturing. Additionally, it’s helpful to include a few examples of your accomplishments in the industry, such as increasing product quality or shortening production time.

Finally, express your interest in the position and thank the employer for considering you for the job. Be sure to close the letter on a positive note, such as “I look forward to hearing from you.”

By following the tips above, you can craft a strong quality control cover letter that will demonstrate why you are the best candidate for the job.

What should be included in a Quality Control cover letter

A Quality Control cover letter should provide an introduction to the candidate’s qualifications, experience and skills. The cover letter should explain why the candidate would be a good fit for the Quality Control position and provide a brief overview of their accomplishments and experience in the field. Additionally, the cover letter should include details about the candidate’s enthusiasm and commitment to the Quality Control role and their ability to identify and analyze problems. Finally, the cover letter should end with a call to action, encouraging the reader to contact the candidate for further discussion.

How to format a Quality Control cover letter

Quality Control Cover Letters should be concise and informative. They should be formatted in a manner that is clear and easy to read. Below are a few examples of how to properly format a Quality Control cover letter.

[Your Name] [Your Address] [City, State, Zip] [Date]

[Hiring Manager’s Name] [Hiring Manager’s Address] [City, State, Zip]

Dear [Hiring Manager’s Name]:

I am writing to apply for the Quality Control position that is currently available at [Company Name]. With my extensive background in Quality Control and my extensive experience in the field, I believe I would be an excellent fit for the job.

I have been working in Quality Control for the past [number of years] years and have developed an extensive knowledge of the industry. I have a passion for quality assurance and am eager to contribute to the success of [Company Name]. I am confident I have the skills and experience to help the company reach its quality control objectives.

I have attached my resume for your review and I look forward to speaking with you further about the position. Thank you for your time and consideration.

[Your Name]

Common mistakes to avoid when creating a Quality Control cover letter

• Don’t overshare: You do not need to provide your entire work history in detail; instead, stick to only relevant experiences that directly relate to the position of Quality Control.
• Don’t be generic: Avoid using generic phrases or sentences that could easily be placed in any other cover letter. Use specific examples and experiences to demonstrate why you would be an asset to the job.
• Don’t forget to proofread: Before submitting your cover letter, be sure to double check for any spelling, grammar, or typos.
• Don’t forget to include the job title: Make sure you include the position you are applying for in the body of your letter.
• Don’t forget to tailor your letter: Your cover letter should be tailored to the position you are applying for and highlight your relevant experiences and qualifications.
• Don’t use too many technical terms: While a certain amount of technical language is expected, don’t go overboard with jargon and acronyms that may confuse a hiring manager.
• Don’t forget to ask questions: End your cover letter with questions that show you have done your research on the company and position.
• Don’t forget to express enthusiasm: Your cover letter should demonstrate your enthusiasm for the role and show that you are eager to learn more about the opportunity.

Benefits of submitting a Quality Control cover letter

A Quality Control cover letter is an important part of any job application, as it allows employers to get a better understanding of your skills, qualifications and experience. Here are some of the key benefits of submitting a Quality Control cover letter:

• Demonstrate your commitment and enthusiasm for the role: A well- written Quality Control cover letter will demonstrate your commitment to the role, and give the employer insight into your enthusiasm and passion for the job.
• Highlight key skills and qualifications: A Quality Control cover letter can be used to highlight any relevant qualifications or skills you have, as well as any relevant experience. By demonstrating your qualifications and skills, you can give the employer a greater understanding of your ability to perform the role and make you a more attractive job candidate.
• Showcase your research skills: A Quality Control cover letter can also be used to showcase your research skills. By including information such as industry trends, potential opportunities and challenges, the employer can get a better understanding of your experience and knowledge.
• Make a lasting impression: Lastly, a Quality Control cover letter can be used to make a lasting impression on the employer. By including a persuasive and persuasive summary of your skills and qualifications, you can help to stand out from the crowd and make your application more memorable.

A quality control cover letter is an important piece in the job application process. It should showcase your skills, qualifications, and experience to give an employer a solid understanding of why you would make an ideal candidate. Following the structure of the examples provided in this guide, you have all the tools you need to write a successful quality control cover letter. Additionally, practice good writing conventions, and you can make sure your cover letter stands out from the rest. Writing a quality control cover letter doesn’t have to be a daunting task. By following these simple steps, you can create a winning cover letter that will get you one step closer to your dream job.

How To Write a Cover Letter With Examples

Cover letters can help differentiate you from other job applicants and be the determining factor of landing your dream job. By taking the time to craft a custom cover letter, a single sheet of paper can help communicate all the human elements that a resume may fall short of capturing about yourself. 

But what do employers and recruiters have to say about how to write a cover letter? What are the best tips they have to offer for graduate students who are writing a cover letter?

We asked 11 employers for their best cover letter tips. Here is what they had to share.

Let it Set the Stage

In many ways, cover letters should provide background information and context to your resume, while simultaneously addressing how that resume addresses the specific requirements of the job opportunity. The cover letter is your opportunity to "set the stage" and to convince the hiring manager why your specific set of skills, experiences and interests will provide value to their team and its objectives.

Andrew Horrigan '11 BSBA (Management Information Systems), Product Manager at Cisco

Research the Hiring Manager

If possible, find out who the hiring manager is and look them up on LinkedIn. Do your research on the company you're applying for. What's their mission statement and how do they portray their company culture? Hopefully what you're looking for in a job is reflected by those things. Make sure the hiring manager knows that and understands who you are and what drives you. A resume is often about as robotic as things can be. Make sure your cover letter is the opposite—personalize it and let yourself shine through.

Joshua Schlag ’05 BS (Computer Science) ’11 MBA, Digital Marketing Manager at Pyramid Analytics

Utilize Career Development Resources

The University of Arizona and Eller College of Management go to great lengths to make sure students are prepared for their impending career journey. Because cover letters are so important to getting your foot in the door, there are several career development resources online and on campus to take advantage of. The university’s cover letter builder serves as a nice template to get started. And of course, it never hurts to make an appointment with an Eller Career Coach through eSMS to have a professional review your letter before submission. 

Brett Farmiloe, ’06 BSBA (Accounting), Founder, Featured

Discover Past Samples of the Position

Do your research on the company and personalize your cover letter to the role for which you are applying. Don't be afraid to Google, "How to write a good cover letter for X position." Seriously, it helps! There is so much information out there from various perspectives—applicants, hiring managers, etc. Most importantly be yourself and let your personality come through. And don't forget to spell check!

Mariam Nikola '17 MS MIS, Consultant at Point B

Highlight Your Soft Skills

When writing a professional cover letter, there are a couple things you can do to set yourself apart from the pack. First, make sure you tailor your letter to the specific position you are applying for. This should not be a general, "one size fits all" letter—be sure to discuss specific details surrounding the role or the company itself. Secondly, this is an opportunity for you to show a little bit of your personality. Obviously, you want to remain professional, but this is a great time to highlight some of your soft skills that might not be fully conveyed through your resume.  

Brian Ellis ’17 BSBA (Management), Staffing Manager at Randstad Office and Administrative Professionals

Fill in the “Why” Gaps

As a talent advisor, I review a lot of applicants and agree that a cover letter can be a great way to stand apart, if it is done correctly. A great cover letter for me covers the ‘why’ that I cannot understand from just a resume alone. It should clearly state why you are interested in the role, what your goals are for utilizing your graduate degree (if recently graduated) and explain any career pivots reflected on your resume. If you answer those questions in a direct, concise manner it will add value to your application.

Monica Larson , ’11 BSBA (Marketing) ‘20 MBA, Talent Advisor

Tell Your Story

A cover letter is your opportunity to tell your story—tying your experience and personal interests into why you want a position and why you are the best candidate for it. Paint the picture of your journey and what about the position excites you personally and professionally. Similar to your resume, keep it short and sweet. No need to repeat what’s already on your resume. Recruiters and hiring managers don’t have time to comb through a novel, so you need to engage them with as few words as possible while also grabbing their attention.

Kelly Castoro, ’06 BA (Spanish, Portuguese), Project Manager at Squarespace

Tailor Each Cover Letter to the Position You Are Applying

Be sure to research the role and customize your cover letter for each position, relating your experience to the particular role you are applying for. Personalization is key—research who you are sending the cover letter to and address the letter to them directly. End your letter with a call to action, stating you will follow up by phone or email if you haven’t heard from anyone. Follow ups are very important! 

Jessica Rosenzweig, ’15 BSBA (Business Management), Account Manager at PeopleWare Staffing

Communicate Bankability and Personality 

Your cover letter answers two crucial questions; are you bankable and are you someone the company will enjoy working with? Communicate bankability with your knowledge of the company, industry and why your skills, capabilities and interests are a great fit. Share your passion for their mission, culture, brand—whatever excites you about becoming a member of their team.  

When conveyed through a concise, well-formulated, well-worded cover letter, you demonstrate the ability to write an effective business case—communicating that you are a ready professional and worthy teammate who will hit the ground running.

Theresa L Garcia, ’83 BSBA (Human Resources), Senior Change Management and Organization Capability Consultant at Boeing

Keep it Concise but Compelling

A cover letter is your chance to speak directly to the hiring team and tell them why you are not only the best match for the position for which you are applying but also give them additional insight into yourself as an individual that is less visible from your experience.

A great cover letter should be attention grabbing and touch upon the qualities that make you stand out from others in the applicant pool, highlight both your recent and most distinguished accomplishments and drive home why you are the right person for the job. Professionalism is always important, but don’t be hesitant to put your voice into the letter to let your personality shine through. Research the company, understand where they currently are, where they are going and show why you are the right person to get them from point A to point B. Recruiters spend a lot of time reviewing applicants and making yourself stand apart from the crowd is key. Keep it concise but compelling!

Matt Reineberg, ’14 BSBA (Marketing), Senior Talent Acquisition Sourcer at Cox Enterprises

Highlight the “Why”

Why are you applying to this company? Why do you want this position? Your cover letter should aim to answer the why behind applying for the job. Conveying an interest and excitement for working specifically for this job at this company, rather than a desire to get any job anywhere that will give you money, can go a long way. Show the company that they should hire you and your passion over someone that might have the skills needed for the job, but doesn’t care about the work as much as you do. 

Ryan Nouis, Trupath 

Ready to Learn More?

How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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