can word grade your essay

Get your document's readability and level statistics

When Word finishes checking the spelling and grammar and errors corrected, you can choose to display information about the reading level of the document, including readability scores according to the Flesch-Kincaid Grade Level test and Flesch Reading Ease test .  Understand readability scores.

When you're using Word for Microsoft 365, you can quickly see readability statistics for your document.

Open your Word document.

Select the  Home  tab.

Choose  Editor , and then go to  Document stats .

Word will open a window that shows you information about the statistics and reading level of your document.

Important:  This feature is only available for Microsoft 365 customers receiving updates on the Current Channel. If you have questions about what update channel you're currently on, reach out to your organization's IT admin or see Overview of update channels for Microsoft 365 Apps .

Go to File > Options .

Select Proofing .

Under When correcting spelling and grammar in Word , make sure to select the  Check grammar with spelling check box.

Select Show readability statistics .

Return to your document.  

Select Spelling & Grammar . 

Correct or ignore any spelling or grammar corrections, and then Word opens the Readability Statistics window with information about the reading level of the document.

On the browser toolbar, select Word > Preferences .

Choose Spelling & Grammar .

Under Grammar , select Check grammar with spelling and Show readability statistics .

In your Word document, select Review > Spelling & Grammar .

Correct or ignore any spelling or grammar corrections, then Word will open the Readability Statistics window with information about the reading level of your document.

Understand readability scores

Each readability test bases its rating on the average number of syllables per word and words per sentence. The following sections explain how each test scores your file's readability.

Flesch Reading Ease test

This test rates text on a 100-point scale. The higher the score, the easier it is to understand the document. For most standard files, you want the score to be between 60 and 70.

The formula for the Flesch Reading Ease score is:

206.835 – (1.015 x ASL) – (84.6 x ASW)

ASL = average sentence length (the number of words divided by the number of sentences)

ASW = average number of syllables per word (the number of syllables divided by the number of words)

Flesch-Kincaid Grade Level test

This test rates text on a U.S. school grade level. For example, a score of 8.0 means that an eighth grader can understand the document. For most documents, aim for a score of approximately 7.0 to 8.0.

The formula for the Flesch-Kincaid Grade Level score is:

(.39 x ASL) + (11.8 x ASW) – 15.59

Understand how languages affect readability scores

The languages that you use in a document can affect how your Office program checks and presents readability scores. 

If you set up Word to check the spelling and grammar of text in other languages, and a document contains text in multiple languages, Word displays readability statistics for text in the last language that was checked. For example, if a document contains three paragraphs — the first in English, the second in French, and the third in English — Word displays readability statistics for the English text only.

For some European languages within an English document, Word displays only information about counts and averages, not readability.

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#9: A Strategy for Grading Essays in Microsoft Word Efficiently

by Dr. Bethanie Hansen | Jun 10, 2020 | Best practices , Grading and Evaluation , Podcast , Teaching Online , Time Management

If this is your question, you’ve come to the right place! Using Microsoft Word for grading is easy with several specific tools, all built into the software. Enjoy the latest podcast for suggestions, tips, and strategies for using Microsoft Word to grade essays.

Autotext is an excellent tool for inserting chunks of feedback you might regularly use. Furthermore, in the Autotext feature, you can add entire rubrics and insert them on the document you’re grading with only one click.

Two images are included here. These images illustrate the process for using Autotext as a grading tool. And for more details, visit Teaching Music Appreciation Online, chapter 12.

Autocorrect is another great tool for inserting paragraphs of frequently used commentary by typing a few letters.

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How to Find Your Document's Readability Score in Microsoft Word

Is your writing smarter than a fifth grader's? Your report, manual, or any other kind of document should match the reading level of your intended audience. You don't want to compose an article for graduate students that is written at an elementary school level. In a couple of clicks, you can find the readability score in Microsoft Word  and make sure the reading level is on point.

Microsoft Word can display the readability score for both the Flesch Reading Ease and Flesch-Kincaide Grade Level formulas, two of the most commonly used and accurate measures of readability. The higher the Flesch Reading Ease score, the easier it is for most people to understand the document. The Flesch-Kincaide Grade Level score represents the number of years of education generally required to understand the text.

To quickly see the reading level of your Word document or selection of text:

1. Go to File > Options.

2. In the Proofing tab, check the following options:

• Check grammar with spelling
• Show readability statistics

3. Click OK.

4. Click to Review > Spelling & Grammar to check your document for spelling or grammatical errors and also see the readability level of your document.

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With these settings changes, you'll see more readability statistics for your Word document every time you check the document's spelling and grammar.

Microsoft Word Tips

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How-To Geek

How to test the "readability" of your writing in microsoft word or outlook.

Microsoft Word and Outlook have long featured the ability to view "readability" statistics for what you're writing, so you know how simple or complex you're writing is.

Quick Links

How to enable readability statistics, how to view readability statistics.

Microsoft Word and Outlook have long featured the ability to view "readability" statistics for what you're writing, so you know how simple or complex you're writing is. This can help ensure your writing is readable enough for your intended audience.

In older versions of Word, the feature was just a click away on your status bar. In versions starting with 2013, you have to enable the feature first, and then access it by running a spell and grammar check.

Checking spelling and grammar in Word and Outlook happen in the Proofing Panel , and offer a fairly solid way of proofing documents. There are some better grammar-checking add-ins for Office out there, but even if you have those enabled, you'll still need to enable the built-in grammar checking to be able to use the readability statistics. Whether that's worth it is really up to you. And if you don't mind having grammar checking active, but just prefer not to be distracted by the squiggly underlines while you work, you can always turn off spelling and grammar checking while you type .

Related: How to Turn Off Spell Check as You Type in Microsoft Office

To access readability statistics in Word, you'll first need to turn the feature on. In Word, click the File tab and then click Options. In the Options window, select the Proofing tab. Enable both the "Check grammar with spelling" and "Show readability statistics" check boxes. Click OK when you're finished.

The process is similar in Outlook. Click the File tab and then click Options. In the Options window, select the Mail tab and then click the "Spelling and Autocorrect" button.

In the Editor Options window, select the Proofing tab. Enable both the "Check grammar with spelling" and "Show readability statistics" check boxes and then click OK.

Note that in both Word and Outlook, you can deselect the options for checking spelling and grammar errors as you type if you find that distracting.

Now that you've enabled reading statistics, checking the readability score of a document or a selection of text is simple. All you have to do is run a spell and grammar check. You can select specific text to check, or make sure nothing is selected to check the whole document. Initiate a spelling and grammar check by hitting F7 or by clicking the Proofing button in the status bar at the bottom of the window.

Run through the spell and grammar check and, when you're done, the Readability Statistics window will pop up.

The window shows you some basic statistics like word and character counts, along with some averages like sentences per paragraph. In the Readability section, you'll see two scores: Flesch Reading Ease and Flesch-Kincaid Grade Level. Both scores are based on formulas that account for average sentence length (ASL) and average syllables per word (ASW).

• Flesch Reading Ease . This score rates the readability of your text on a 100-point scale, with higher scores being easier to read. Scores from 0-60 are typically regarded as college or college graduate level and fairly difficult to read. Scores from 60-80 are regarded as reasonably easy to read and written in plain English. Most professional documents fall into this range. Higher scores than 80 are regarded as easy to read for kids.
• Flesch-Kincaid Grade Level . This scores rates the readability of text based on U.S. school grade levels. A score of 4.0, for example, means writing that can be understood by a fourth grader. Most professional documents fall somewhere in the range of 7.0-11.0.

And if you like knowing the math behind things, the formula used for determining the Flesch Reading Ease score is:

206.835 -- (1.015 x ASL) -- (84.6 x ASW)

The formula used in determining the Flesch-Kincaid Grade Level score is:

(.39 x ASL) + (11.8 x ASW) -- 15.59

And that's it! It's a simple feature to enable and use and, while you may not want to base everything you write on readability scores, they can still be a handy tool for making sure you're hitting the right audience with your writing.

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• TECHNOLOGY Q&A

Microsoft Word: Making the grade

Q. Is it possible to check the reading grade level of the letters and reports I write in Word 2016, and if so, how do I do this, and exactly how does this grade - level calculation work?

A. To check your Word document's reading grade level using the Flesch - Kincaid score, from the Word File tab, select Options , Proofing , and under the When correcting spelling and grammar in Word section, make sure the Check grammar with spelling and Show readability statistics boxes are selected. After you enable this feature, open a file that you want to check, and start the spelling tool by pressing the F7 key. After Word finishes checking the document's ­spelling and grammar, the spelling tool also displays information about the document's reading level, as pictured below.

The Flesch - Kincaid Grade Level Test rates text on an approximate U.S. school grade level; for example, a score of 13.0 (as shown in the screenshot) means that the average freshman in college would be expected to understand the text. The specific formula for calculating the Flesch - Kincaid Grade Level score is: (0.39 × ASL) + (11.8 × ASW) — 15.59

In the formula above, ASL = average sentence length (calculated as the number of words divided by the number of sentences), and ASW = average number of syllables per word (calculated as the number of syllables divided by the number of words).

The Flesch - Kincaid Reading Grade Level scoring system was developed in 1975 by J. Peter Kincaid and his team as a special project for the U.S. Navy. According to research published by Robert P. Strauss and Helen Lin of Carnegie Mellon University's Heinz College, the Flesch - Kincaid grade level of the Gettysburg Address, the U.S. Constitution, and the Internal Revenue Code (as of 2012) are 10.6, 12.3, and 9.8, respectively. Further, this duo calculated the mean average Flesch - Kincaid grade level for the instructions for preparing Forms 1040, 1120, and 1120S tax returns (over a 22 - year period ending in 2012), were 8.4, 10.0, and 10.3, respectively.

And just for fun, I used Word's Flesch - Kincaid tool to calculate that this month's Technology Q&A column scores a 13.0 (mainly because this column's many menu instructions result in more complex sentence structures; I sure hope my column is easier to understand than the U.S. tax code).

About the author

J. Carlton Collins ( [email protected] ) is a technology consultant, a CPE instructor, and a JofA contributing editor.

Note: Instructions for Microsoft Office in “Technology Q&A” refer to the 2007 through 2016 versions, unless otherwise specified.

Submit a question

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to [email protected] . We regret being unable to individually answer all submitted questions.

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• All Basic & Common Inflections, plus:
• - ance (perform → performance); - ly (happy → happily); - ment (adjust → adjustment); - less (fear → fearless); - ness (kind → kindness); - ers (play → players); - th (grow → growth); - able (love → lovable); - ied (apply → applied); - ism (capital → capitalism); - ary (vision → visionary); - ger (bag → bagger); - ful (joy → joyful); - tion (inform → information); - y (cloud → cloudy); - en (broad → broaden).

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Gain access to in-house blog reports on citations, how to write a thesis statement, how to write a conclusion, and more. Venture into a world of resources specific to your academic needs.

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No. The essay checker won’t ever write the essay for you. It will point out possible edits and advise you on changes you need to make. You have full autonomy and get to decide which changes to accept.

4. Will the essay checker auto-correct my work?

The essay writing power remains in your hands. You choose which suggestions you want to accept and you can ignore those that you don’t think apply.

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Students who have an eligible student email address can get 20% off ProWritingAid Premium. Email [email protected] from your student email address to access your discount.

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Yes! ProWritingAid’s plagiarism checker will check your work against over a billion web-pages, published works, and academic papers, so you can be sure of its originality. Find out more about pricing for plagiarism checks here .

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Who do you think uses our essay tester? Aliens? No! Average people, just like you. There are plenty of people who need their texts checked and corrected. Since it’s hard to find a part of modern life or profession where the writing of some sort is not involved, just about everyone uses it. Parents are using it as a school paper grader to help their kids. Teachers and professors use it as college essay grader. No modern education institution can live without essay or paper rating. However, it is necessary to discuss specifics, get to those details, look in every nook and cranny. Let’s have a glimpse at three main categories of our users.

Online Paper Grader for Students

Grading college papers is a pain for every student out there. But writing those papers is even worse. You have to come up with an idea, turn an idea into words, words into sentences, and so on. And even after you’re done, you have one more step – grading paper. You can ignore it, but how would you know your weaknesses? Please, use our grading papers calculator to check your essays so you could always get the best marks and stay on top!

Free Essay Grading Software for Teachers

Almost every teacher has a lot of essays to check, so essay grader for teachers free must change the game! No need to check them manually, just copy and paste a student's text to our website and get the instant score.  Paper grader for teachers can become the main way of evaluating students. Also, a teacher can specify which service students should use so everyone will be on the same page when it comes to essay or paper quality.

Online Paper Rater for Writers

Writers rarely need to rate essay. Paper graders free are also not their choice. Writers need a powerful instrument that can evaluate on a far more complex level and provide deep insights, and the tool should account for that. However, we managed to tune our tool just about right so writers could use it for their needs without being slapped in the face with the truth. Now, thousands of writers check their texts here and improve them with our help.

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Some of you probably have some questions left regarding automated essay scoring online. Please, check these answers below:

1. Is your essay grader free?

We are a proud fully free website that grades essays. We strongly believe that every student must have the ability to grade and rate their essays before sending them. Our tools also serve another purpose – improving writing quality among teachers and scholars of universities and colleges.

2. Who can revise my paper for free?

Our paper grader for free will do it! Instead of employing editors and writers, we gave this job to intelligent machines. The quality is better, more tasks can be done simultaneously, and we manage to keep our tool absolutely and utterly free! Looking forward to working with you!

3. Do I need to register to grade my writing?

Fortunately, no registration is needed for online paper grader free. Your personal information stays personal. We don’t care who you are. All we care about is providing the highest quality proofreading and text rating at zero price. Just paste your essay and get instant results!

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After you get feedback from paper grading software, look at your weak spots. Determine main problems and try fixing them one at a time. To fix grammar, pay more attention to what you are reading online. For fixing plagiarism – rewrite your text or use our rewriter tool. You got the gist?

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• Writing Tips

How to Write Top-Graded Essays in English

5-minute read

• 7th December 2022

Writing English papers and essays can be challenging at first, but with the right tools, knowledge, and resources, you can improve your writing skills. In this article, you’ll get some tips and tricks on how to write a top-graded essay in English.

Have you heard the saying “practice makes perfect”? Well, it’s wrong. Practice does make improvement, though. Whether you’re taking an English composition class, studying for the IELTS or TOEFL , or preparing to study abroad, you can always find new ways to practice writing in English.

If you practice on a daily basis, you’ll be exercising the skills you know while challenging yourself to learn even more. There are many ways you can practice writing in English daily:

• Keep a daily journal.
• Write practice essays.
• Do creative writing exercises .

Read in English

The best way to improve your writing is to read English books, news articles, essays, and other media. By reading the writing of other authors (whether they’re native or non-native speakers), you’re exposing yourself to different writing styles and learning new vocabulary. Be sure to take notes when you’re reading so you can write down things you don’t know (e.g., new words or phrases) or sentences or phrases you like.

For example, maybe you need to write a paper related to climate change. By reading news articles or research papers on this topic, you can learn relevant vocabulary and knowledge you can use in your essay.

FluentU has a great article with a list of 20 classic books you can read in English for free.

Immerse Yourself in English

If you don’t live in an English-speaking country, you may be thinking, “How can I immerse myself in English?” There are many ways to overcome this challenge. The following strategies are especially useful if you plan to study or travel abroad:

• Follow YouTube channels that focus on learning English or that have English speakers.
• Use social media to follow English-speaking accounts you are interested in.
• Watch movies and TV shows in English or use English subtitles when watching your favorite shows.
• Participate in your English club or salon at school to get more practice.
• Become an English tutor at a local school (teaching others is the best way to learn).

By constantly exposing yourself to English, you will improve your writing and speaking skills.

Visit Your Writing Center

If you’re enrolled at a university, you most likely have a free writing center you can use if you need help with your assignments. If you don’t have a writing center, ask your teacher for help and for information on local resources.

Use Your Feedback

After you submit an English writing assignment, you should receive feedback from your teacher on how you did. Use this feedback to your advantage . If you haven’t been getting feedback on your writing, ask your teacher to explain what issues they are seeing in your writing and what you could do to improve.

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Be Aware of Your Common Writing Mistakes

If you review your feedback on writing assignments, you might notice some recurring mistakes you are making. Make a list of common mistakes you tend to make when writing, and use it when doing future assignments. Some common mistakes include the following:

• Grammar errors (e.g., not using articles).
• Incorrect vocabulary (e.g., confusing however and therefore ).
• Spelling mistakes (e.g., writing form when you mean from ).
• Missing essay components (e.g., not using a thesis statement in your introduction).
• Not using examples in your body paragraphs.
• Not writing an effective conclusion .

This is just a general list of writing mistakes, some of which you may make. But be sure to go through your writing feedback or talk with your teacher to make a list of your most common mistakes.

Use a Prewriting Strategy

So many students sit down to write an essay without a plan. They just start writing whatever comes to their mind. However, to write a top-graded essay in English, you must plan and brainstorm before you begin to write. Here are some strategies you can use during the prewriting stage:

• Freewriting
• Concept Mapping

For more detailed information on each of these processes, read “5 Useful Prewriting Strategies.”

Follow the Writing Process

All writers should follow a writing process. However, the writing process can vary depending on what you’re writing. For example, the process for a Ph.D. thesis is going to look different to that of a news article. Regardless, there are some basic steps that all writers should follow:

• Understanding the assignment, essay question, or writing topic.
• Planning, outlining, and prewriting.
• Writing a thesis statement.
• Writing your essay.
• Revising and editing.

For more information on how to write an essay in English, read “How To Construct an Excellent Essay in 5 Steps.”

Writing essays, theses, news articles, or papers in English can be challenging. They take a lot of work, practice, and persistence. However, with these tips, you will be on your way to writing top-graded English essays.

If you need more help with your English writing, the experts at Proofed will proofread your first 500 words for free!

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The fastest way to grade essays

EssayGrader is an AI powered grading assistant that gives high quality, specific and accurate writing feedback for essays. Thousands of teachers use EssayGrader to manage their grading load everyday. On average it takes a teacher 10 minutes to grade a single essay, with EssayGrader that time is cut down to 30 seconds That's a 95% reduction in the time it takes to grade an essay, with the same results.

How we've done

EssayGrader analyzes essays with the power of AI. Our software is trained on massive amounts of diverse text data, inlcuding books, articles and websites. This gives us the ability to provide accurate and detailed writing feedback to students and save teachers loads of time. We are the perfect AI powered grading assitant.

EssayGrader analyzes essays for grammar, punctuation, spelling, coherence, clarity and writing style errors. We provide detailed reports of the errors found and suggestions on how to fix those errors. Our error reports help speed up grading times by quickly highlighting mistakes made in the essay.

Bulk uploading

Uploading a single essay at a time, then waiting for it to complete is a pain. Bulk uploading allows you to upload an entire class worth of essays at a single time. You can work on other important tasks, come back in a few minutes to see all the essays perfectly graded.

Custom rubrics

We don't assume how you want to grade your essays. Instead, we provide you with the ability to create the same rubrics you already use. Those rubrics are then used to grade essays with the same grading criteria you are already accustomed to.

Sometimes you don't want to read a 5000 word essay and you'd just like a quick summary. Or maybe you're a student that needs to provide a summary of your essay to your teacher. We can help with our summarizer feature. We can provide a concise summary including the most important information and unique phrases.

AI detector

Our AI detector feature allows teachers to identify if an essay was written by AI or if only parts of it were written by AI. AI is becoming very popular and teachers need to be able to detect if essays are being written by students or AI.

Create classes to neatly organize your students essays. This is an essential feature when you have multiple classes and need to be able to track down students essays quickly.

Our mission

At EssayGrader, our mission is crystal clear: we're transforming the grading experience for teachers and students alike. Picture a space where teachers can efficiently and accurately grade essays, lightening their workload, while empowering students to enhance their writing skills.

Our software is a dynamic work in progress, a testament to our commitment to constant improvement. We're dedicated to refining and enhancing our platform continually. With each update, we strive to simplify the lives of both educators and learners, making the process of grading and writing essays smoother and more efficient.

We recognize the immense challenges teachers face – the heavy burdens, the long hours, and the often underappreciated efforts. EssayGrader is our way of shouldering some of that load. We are here to support you, to make your tasks more manageable, and to give you the tools you need to excel in your teaching journey.

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Today all the students can save their time and effort using the proofreading and plagiarism checker online. They can use an AI essay grader available on iTunes or in the web for free. The customers, using it, affirm: “It is so easy and fast to rate my paper now!” It really helps students to save their time and effort to do something very important.

When you use paper rate tool and plagiarism checker, you learn how to write essays with no mistakes. Each time you get the paper rate, you can take your time to think over all your mistakes (if y they exist) or enjoy your success (if no mistakes are found).

We recommend all the students using the paper grader or an essay rater by StudySaurus.

“Grade My Essay”: How it Works

Just paste your text or upload the file containing the text of your essay and the smart paper rater will analyze it. In the report, you will get the mark for your level of spelling, grammar, “bad phrases” (inappropriate words and clichés) and style.

The results will be given in The average sentence length will be measured the level of academic vocabulary usage and the tips and prompts as well.

At the end of the rating your essay, it will be graded. For instance: “Grade 81 B” or “Grade 97 A”. It is proved: students, regularly using the smart checker of paper rater or an essay grader, show the better results in their education.

University students ought to possess certain skills to get grades they need in their classes. One skill that is vital for getting excellent grades is the ability to produce a good piece of writing. Some people have an inborn ability to write essays well and need little to no aid. If you are one of those students who do a great job when it comes to the research aspect, but the writing process is rather challenging for you, you may want to tap into our online paper grader.

Who Is Going to Rate My Paper?

Our Essay Grader is an intelligent tool that leverages the most advanced proofreading algorithms to produce accurate examination eliminating plagiarism and grammar mistakes. Our website that grades essays is available 24/7, we do our job in the most proficient way so that you could save your personal time and money. If you have created an assignment but doubt whether it is good enough thinking “I need to grade my paper” – we are the ones who can do it perfectly.

How Do We Grade Your Paper?

Our essay rater service combines automatic algorithms, as well as manual evaluation by professional editors possessing higher education in English language and/or literature. After having checked language aspects, your text will be transferred to the specialists in the field related to the topic of your assignment to check the content. We have a staff consisting of linguists from different parts of the world so that we can provide assistance to all rate my paper related inquiries on short notice if needed. It does not matter whether you live in Europe, USA, Canada or New Zealand, our smart algorithms will start analyzing your writing immediately after you have submitted your request. We can satisfy the needs of our consumers most efficiently.

What Is The Best Essay Grader?

Before you discover the advantages of the tool, you might be curious about how specifically our rator functions. The thing is that you do not simply ask it to “grade my essay” and then expect it to come back with a grade on it. Let us explain to you how the service works.

The process of using a paper rator is quite straightforward. The initial thing that you need to do is write your assignment. You will need to follow the instructions to submit the document into our rating tool.

While proofreading, there will take place an assessment of your spelling and grammar. An additional parameter that is typically subject of analysis is the use of your language in the essay as well as transitions. It is also worth mentioning plagiarism, which is another item our paper rator tool checks. The reason being that copying someone else’s work without giving them due credit is not acceptable in higher institutions or the real world for that matter. After your assignment is given back to you, you may want to take the necessary time required for making revisions of your creative papers. Having made all the essay corrections, you may now submit it to your teacher and get an excellent mark.

If you have difficulty getting excellent marks for your essays, you now have the option to get professional assistance in the matter. We can not only write papers for you, but we can also grade them so that you find out your areas for improvement. After using our paper rater service with your essays, you will be aware of the changes you need to make to get a desirable grade from your teacher. Do not leave your grades to chance. Double-check to walk an extra mile to improve your marks by using our paper rater tool.

Our Benefits:

• Quality Assurance. All the papers undergo smart algorithms, which prior to sending you the final version, check it for plagiarism, spelling mistakes, punctuation and much more.
• Confidentiality Policies. Our tool does not disclose any personal data to third parties. We guarantee that no one will ever know that you have had your paper rated using our tool.
• Free. Since students do not have substantial financial resources.
• Support. Our technical support team works around the clock and is ready to answer any questions by phone, mail or chat. We provide help to students as quickly as possible.

Knowledge is power, and it is the key message that we’re trying to put across. If you are ready to work hard without making up excuses, it means you are prepared. The same goes for successful academic writing. If you can predict a mark that your teacher is going to give you and you are not happy with it, you have all the means to change the situation. So submit your paper for “rate my essay” analysis and see how your university life changes for good!

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• 40 Useful Words and Phrases for Top-Notch Essays

To be truly brilliant, an essay needs to utilise the right language. You could make a great point, but if it’s not intelligently articulated, you almost needn’t have bothered.

Developing the language skills to build an argument and to write persuasively is crucial if you’re to write outstanding essays every time. In this article, we’re going to equip you with the words and phrases you need to write a top-notch essay, along with examples of how to utilise them.

It’s by no means an exhaustive list, and there will often be other ways of using the words and phrases we describe that we won’t have room to include, but there should be more than enough below to help you make an instant improvement to your essay-writing skills.

If you’re interested in developing your language and persuasive skills, Oxford Royale offers summer courses at its Oxford Summer School , Cambridge Summer School , London Summer School , San Francisco Summer School and Yale Summer School . You can study courses to learn english , prepare for careers in law , medicine , business , engineering and leadership.

General explaining

Let’s start by looking at language for general explanations of complex points.

1. In order to

Usage: “In order to” can be used to introduce an explanation for the purpose of an argument. Example: “In order to understand X, we need first to understand Y.”

2. In other words

Usage: Use “in other words” when you want to express something in a different way (more simply), to make it easier to understand, or to emphasise or expand on a point. Example: “Frogs are amphibians. In other words, they live on the land and in the water.”

3. To put it another way

Usage: This phrase is another way of saying “in other words”, and can be used in particularly complex points, when you feel that an alternative way of wording a problem may help the reader achieve a better understanding of its significance. Example: “Plants rely on photosynthesis. To put it another way, they will die without the sun.”

4. That is to say

Usage: “That is” and “that is to say” can be used to add further detail to your explanation, or to be more precise. Example: “Whales are mammals. That is to say, they must breathe air.”

5. To that end

Usage: Use “to that end” or “to this end” in a similar way to “in order to” or “so”. Example: “Zoologists have long sought to understand how animals communicate with each other. To that end, a new study has been launched that looks at elephant sounds and their possible meanings.”

Adding additional information to support a point

Students often make the mistake of using synonyms of “and” each time they want to add further information in support of a point they’re making, or to build an argument . Here are some cleverer ways of doing this.

6. Moreover

Usage: Employ “moreover” at the start of a sentence to add extra information in support of a point you’re making. Example: “Moreover, the results of a recent piece of research provide compelling evidence in support of…”

7. Furthermore

Usage:This is also generally used at the start of a sentence, to add extra information. Example: “Furthermore, there is evidence to suggest that…”

8. What’s more

Usage: This is used in the same way as “moreover” and “furthermore”. Example: “What’s more, this isn’t the only evidence that supports this hypothesis.”

9. Likewise

Usage: Use “likewise” when you want to talk about something that agrees with what you’ve just mentioned. Example: “Scholar A believes X. Likewise, Scholar B argues compellingly in favour of this point of view.”

10. Similarly

Usage: Use “similarly” in the same way as “likewise”. Example: “Audiences at the time reacted with shock to Beethoven’s new work, because it was very different to what they were used to. Similarly, we have a tendency to react with surprise to the unfamiliar.”

11. Another key thing to remember

Usage: Use the phrase “another key point to remember” or “another key fact to remember” to introduce additional facts without using the word “also”. Example: “As a Romantic, Blake was a proponent of a closer relationship between humans and nature. Another key point to remember is that Blake was writing during the Industrial Revolution, which had a major impact on the world around him.”

12. As well as

Usage: Use “as well as” instead of “also” or “and”. Example: “Scholar A argued that this was due to X, as well as Y.”

13. Not only… but also

Usage: This wording is used to add an extra piece of information, often something that’s in some way more surprising or unexpected than the first piece of information. Example: “Not only did Edmund Hillary have the honour of being the first to reach the summit of Everest, but he was also appointed Knight Commander of the Order of the British Empire.”

14. Coupled with

Usage: Used when considering two or more arguments at a time. Example: “Coupled with the literary evidence, the statistics paint a compelling view of…”

15. Firstly, secondly, thirdly…

Usage: This can be used to structure an argument, presenting facts clearly one after the other. Example: “There are many points in support of this view. Firstly, X. Secondly, Y. And thirdly, Z.

16. Not to mention/to say nothing of

Usage: “Not to mention” and “to say nothing of” can be used to add extra information with a bit of emphasis. Example: “The war caused unprecedented suffering to millions of people, not to mention its impact on the country’s economy.”

Words and phrases for demonstrating contrast

When you’re developing an argument, you will often need to present contrasting or opposing opinions or evidence – “it could show this, but it could also show this”, or “X says this, but Y disagrees”. This section covers words you can use instead of the “but” in these examples, to make your writing sound more intelligent and interesting.

17. However

Usage: Use “however” to introduce a point that disagrees with what you’ve just said. Example: “Scholar A thinks this. However, Scholar B reached a different conclusion.”

18. On the other hand

Usage: Usage of this phrase includes introducing a contrasting interpretation of the same piece of evidence, a different piece of evidence that suggests something else, or an opposing opinion. Example: “The historical evidence appears to suggest a clear-cut situation. On the other hand, the archaeological evidence presents a somewhat less straightforward picture of what happened that day.”

19. Having said that

Usage: Used in a similar manner to “on the other hand” or “but”. Example: “The historians are unanimous in telling us X, an agreement that suggests that this version of events must be an accurate account. Having said that, the archaeology tells a different story.”

20. By contrast/in comparison

Usage: Use “by contrast” or “in comparison” when you’re comparing and contrasting pieces of evidence. Example: “Scholar A’s opinion, then, is based on insufficient evidence. By contrast, Scholar B’s opinion seems more plausible.”

21. Then again

Usage: Use this to cast doubt on an assertion. Example: “Writer A asserts that this was the reason for what happened. Then again, it’s possible that he was being paid to say this.”

22. That said

Usage: This is used in the same way as “then again”. Example: “The evidence ostensibly appears to point to this conclusion. That said, much of the evidence is unreliable at best.”

Usage: Use this when you want to introduce a contrasting idea. Example: “Much of scholarship has focused on this evidence. Yet not everyone agrees that this is the most important aspect of the situation.”

Adding a proviso or acknowledging reservations

Sometimes, you may need to acknowledge a shortfalling in a piece of evidence, or add a proviso. Here are some ways of doing so.

24. Despite this

Usage: Use “despite this” or “in spite of this” when you want to outline a point that stands regardless of a shortfalling in the evidence. Example: “The sample size was small, but the results were important despite this.”

25. With this in mind

Usage: Use this when you want your reader to consider a point in the knowledge of something else. Example: “We’ve seen that the methods used in the 19th century study did not always live up to the rigorous standards expected in scientific research today, which makes it difficult to draw definite conclusions. With this in mind, let’s look at a more recent study to see how the results compare.”

26. Provided that

Usage: This means “on condition that”. You can also say “providing that” or just “providing” to mean the same thing. Example: “We may use this as evidence to support our argument, provided that we bear in mind the limitations of the methods used to obtain it.”

27. In view of/in light of

Usage: These phrases are used when something has shed light on something else. Example: “In light of the evidence from the 2013 study, we have a better understanding of…”

28. Nonetheless

Usage: This is similar to “despite this”. Example: “The study had its limitations, but it was nonetheless groundbreaking for its day.”

29. Nevertheless

Usage: This is the same as “nonetheless”. Example: “The study was flawed, but it was important nevertheless.”

30. Notwithstanding

Usage: This is another way of saying “nonetheless”. Example: “Notwithstanding the limitations of the methodology used, it was an important study in the development of how we view the workings of the human mind.”

Giving examples

Good essays always back up points with examples, but it’s going to get boring if you use the expression “for example” every time. Here are a couple of other ways of saying the same thing.

31. For instance

Example: “Some birds migrate to avoid harsher winter climates. Swallows, for instance, leave the UK in early winter and fly south…”

32. To give an illustration

Example: “To give an illustration of what I mean, let’s look at the case of…”

Signifying importance

When you want to demonstrate that a point is particularly important, there are several ways of highlighting it as such.

33. Significantly

Usage: Used to introduce a point that is loaded with meaning that might not be immediately apparent. Example: “Significantly, Tacitus omits to tell us the kind of gossip prevalent in Suetonius’ accounts of the same period.”

34. Notably

Usage: This can be used to mean “significantly” (as above), and it can also be used interchangeably with “in particular” (the example below demonstrates the first of these ways of using it). Example: “Actual figures are notably absent from Scholar A’s analysis.”

35. Importantly

Usage: Use “importantly” interchangeably with “significantly”. Example: “Importantly, Scholar A was being employed by X when he wrote this work, and was presumably therefore under pressure to portray the situation more favourably than he perhaps might otherwise have done.”

Summarising

You’ve almost made it to the end of the essay, but your work isn’t over yet. You need to end by wrapping up everything you’ve talked about, showing that you’ve considered the arguments on both sides and reached the most likely conclusion. Here are some words and phrases to help you.

36. In conclusion

Usage: Typically used to introduce the concluding paragraph or sentence of an essay, summarising what you’ve discussed in a broad overview. Example: “In conclusion, the evidence points almost exclusively to Argument A.”

37. Above all

Usage: Used to signify what you believe to be the most significant point, and the main takeaway from the essay. Example: “Above all, it seems pertinent to remember that…”

38. Persuasive

Usage: This is a useful word to use when summarising which argument you find most convincing. Example: “Scholar A’s point – that Constanze Mozart was motivated by financial gain – seems to me to be the most persuasive argument for her actions following Mozart’s death.”

39. Compelling

Usage: Use in the same way as “persuasive” above. Example: “The most compelling argument is presented by Scholar A.”

40. All things considered

Usage: This means “taking everything into account”. Example: “All things considered, it seems reasonable to assume that…”

How many of these words and phrases will you get into your next essay? And are any of your favourite essay terms missing from our list? Let us know in the comments below, or get in touch here to find out more about courses that can help you with your essays.

At Oxford Royale Academy, we offer a number of  summer school courses for young people who are keen to improve their essay writing skills. Click here to apply for one of our courses today, including law , business , medicine  and engineering .

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