cover letter for virtual assistant position

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3 Virtual Assistant Cover Letter Examples Made for 2024 

Stephen Greet

  • Virtual Assistant Cover Letter
  • Virtual Assistant No Experience Cover Letter
  • Upwork Virtual Assistant Cover Letter
  • Write Your Virtual Assistant Cover Letter

You take care of all the little things that become big when the moment strikes, like phone calls, office supply inventory, follow-up emails, appointment calendars, and travel arrangements.

But how do you write a cover letter to complement your virtual assistant resume and cover all those tasks, abilities, and your amazing growth potential?

Before you start fretting, check out our three virtual assistant cover letter examples that are bound to help. And while you’re at it, try our AI cover letter generator .

cover letter for virtual assistant position

Virtual Assistant Cover Letter Example

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Virtual assistant cover letter example

Why this cover letter works

  • The more you align your skills with the job ad, the sparkier your virtual assistant cover letter becomes. But don’t highlight these proficiencies casually. Weave them into compelling narratives of you overcoming challenges, spurring efficiency, and achieving positive results (cue increase in LinkedIn and Instagram followers)

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Virtual Assistant No Experience Cover Letter Example

Virtual assistant no experience cover letter example

  • Talk about coursework, a school project, or even a hobby that reflects your eye for detail. An example would be how Theo applied his expertise in data verification to enhance data accuracy for his college’s health club membership records.

Upwork Virtual Assistant Cover Letter Example

Upwork virtual assistant cover letter example

  • Notice how this Upwork virtual assistant cover letter spotlights adventures using Canva, Adobe Spark, Microsoft Outlook, and Content Management Systems, going further to include tangible results from the applications.

Related cover letter examples

  • Virtual assistant resume
  • Administrative assistant
  • Executive assistant
  • Office assistant
  • Personal assistant

How to Refine Your Virtual Assistant Cover Letter

Salesperson pops out of computer screen to depict outselling the competition with sales cover letter

Virtual assistants work in various fields—you might be helping an executive in a medical clinic or assisting leading social workers. Either way, your niche should be absolutely clear in your cover letter!

Re-read the job description for hints on what that particular job role centers around and choose qualifying points based on the requirements. It’s usually helpful to keep a selection of body paragraphs and skills handy so you can switch them out for each job application.

cover letter for virtual assistant position

Writing an appealing greeting and intro

“Dear Sir/Madam” nope! Talk about dated and generic. Instead, you’ll need a name for an effective cover letter greeting. Look at the job ad again, and research the company until you find who you’re writing to and address them by name.

After a formal greeting with a name, hook your reader with relevant qualifications. Make these traits unique and specifically express how you can take the virtual assistant role to a new level.

Connect with the company, too. Return to the company website and check the job description for obstacles you can help overcome. Find a mission statement and align yourself with the organization’s vision.

Impress the reader with a fast overview of your current (excellent!) fit for the job and leave them wanting to read more!

Don’t write something incomplete, vague, and informal, like this opener that’s downright painful:

I’m so good at calendars you wouldn’t believe it, and I’m gonna make sure your company does great. I’m an awesome virtual assistant:

Instead, stay formal and follow this opener’s example. Make the reader interested in how your abilities will improve the company.

This one’s way better!

Dear Mr. Lopez:

With a growing interest in the digital freelance ecosystem and an undeniable knack for administrative support, I’m enthusiastically seeking to catapult my career as a virtual assistant with Upwork. Leveraging my strengths in Microsoft Outlook, word processing, basic graphic design, and more, I’m ready to enhance your operations by making a strong, positive impact within your work environment.

cover letter for virtual assistant position

Writing top-tier body paragraphs

As a virtual assistant, you pride yourself on documenting and conveying essential information quickly. You’ll want to do the same in your cover letter’s body paragraphs. Use each paragraph to highlight one major accomplishment and how it will benefit your next employer.

Each success story you share should highlight your technical abilities, interpersonal prowess, and ability to anticipate someone’s needs. Relating these paragraphs to each job description is essential for peak relevance and desirability.

Don’t detail your work experiences arranging seasonal displays. You’re applying for a virtual role, and it probably revolves more around arranging appointment calendars! Mention digital tools you use to get the job done and pull in soft skills that exemplify your efficiency.

Metrics are another critical component of your cover letter. Use quantifiable data like personal ratings, satisfaction percentages, and budget savings to show that you can significantly impact your role.

Now here’s a good body paragraph:

A fundraising event I organized for Our Next Generation, a local non-profit, familiarized me with text encoding. I was tasked with managing digital campaign data and ensuring undistorted transmission of information across various communication channels. Thorough data handling facilitated a 23% increase in campaign effectiveness and brought in an impressive 18% more donations than previous campaigns.

cover letter for virtual assistant position

Closing and signing off your lovely cover letter

Now that you’ve gotten all your data in order within those body paragraphs, it’s time to wrap everything up with finesse. You’ll want to summarize once more why you want the job and why you’re qualified for it.

Ask yourself again: What skills and impactful experiences make me a great virtual assistant? How do those qualifications stand to benefit my potential employer?

And don’t forget to invite further communication with a solid call to action! You want the opportunity to discuss your abilities and personal connection to the company in greater depth.

Finally, make sure you sign off professionally and politely. Thank the reader for their time. Your thank-you can go in your final paragraph or serve as your signoff. If you use a different signoff, stay professional and use your real, full name.

Don’t write a weak closer without examples of connection, skills, or gratitude. And don’t sign with a nickname:

There you go. As you can see I’d be great at your company here and I wouldn’t miss any appointments. Let me know when I can start so I can let my old boss know.

Instead, check out how effective it is to professionally present skills and personal traits as being pre-aligned with company values:

Talk about an effective closer!

With Aurora Health Care, I visualize my role as a critical part of the healthcare and sustainability mission. I’m eager to utilize my data entry skills to support your administrative teams, collaborate to streamline data-related operations, and contribute towards improving healthcare services. Thank you for your time, and I look forward to discussing further how my background could add value to your dynamic team.

Theo Christopoulos

Keep it short and sweet at one page! Your reader has little time, and you want to hook them quickly. If they see a two-page cover letter, it’s more likely to wind up in the discard pile instead of the “Awesome new virtual assistant” pile.

We know this part can sometimes be tricky, but you can make tons of progress by reviewing the job description details and any “About” or “Our Team” pages on the company site. If you’re still coming up empty-handed, try stuff like professional Facebook pages and LinkedIn accounts.

Some still do, but it’s become largely unnecessary. As you know from your virtual assistant experience, most information is exchanged digitally these days! Even if you’re going with snail mail, the usual address information on the envelope is enough and doesn’t need repeating on the cover letter.

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Virtual Assistant Cover Letter

A virtual assistant cover letter should summarize your experience and skills as well as explain your motivation for wanting to work for the company.

A virtual assistant typically works remotely to provide administrative services like scheduling meetings, preparing documents, and researching requested information.

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Virtual Assistant Cover Letter – Template

Download our free Virtual Assistant Cover Letter in MS Word format.

Virtual Assistant Cover Letter Sample:

[Full Name]

[Email Address]

[Contact Number]

[LinkedIn Profile/Website Link]

Dear [hiring manager’s title and last name, or their first name],

I found your advertisement for the Virtual Assistant vacancy and am very interested in the position. My experience in [administration or personal assistance] and ability to [#1 skill] and [#2 skill] make me the perfect candidate for the job. I know my skill set and industry knowledge will be invaluable to [name of the company] .

I am most impressed by [notable milestones or characteristics you appreciate about the company] and have some great ideas of my own to contribute. When I worked on [mention a successful project/initiative you were involved in] , we managed to [describe the result(s) of the project] . I believe your [project or company initiative you are especially interested in] will make waves in the industry and I would feel privileged to be a part of such an innovative team.

In my role as [current or former position] , I achieved [mention accomplishment(s) and strengthen it with a statistic, if possible] , which improved [mention the effect this accomplishment had on the company in question] . Most recently I attended [relevant training you’ve completed] that helped me sharpen my [list key skills or valuable attributes] .

I have attached my resume and [mention any other documents that were requested, if applicable] . If you like my ideas, I have many more I would like to discuss with you.

[Full name]

How to Write a Virtual Assistant Cover Letter:

Read our step-by-step instructions for writing the perfect virtual assistant cover letter.

Address your cover letter.

Provide your personal details..

List your name, physical address, telephone number, and any links to your website or LinkedIn profile at the top of your cover letter.

Address the hiring manager directly.

Research who the hiring manager is and address your cover letter to them personally. This shows your interest in the role and ability to perform research.

Outline your skills and experience.

Summarize your skills..

Mention your experience in administration or personal assistance, and list any skills that will help you in your role as a virtual assistant. This could include excellent communication, interpersonal skills, time management, and/or planning skills.

Mention any training you have completed.

Completing courses in your free time not only shows dedication to improving your skills, but also makes you a more qualified candidate. Try to explain how these courses have enriched your skills. For example, a course on new software to manage schedules and plan meetings.

Celebrate the organization and describe your accomplishments.

Talk about the company..

Mention a few projects that the company is involved in that you find interesting. This shows your research abilities and that you are genuinely interested in the work that the company does. As a virtual assistant, you may be inspired by the CEO's approach to social work or their interest in going green.

Describe your accomplishments.

Showing that you are capable and able to improve the company can be justified with previous accomplishments, such as increasing productivity, saving money on office supplies, and/or introducing energy-saving measures. Try to mention statistics to illustrate your success.

Attach your resume and close your letter.

Attach relevant documents..

Mention documents that may have been requested, like your resume or CV, and include any references that support your performance at your current or previous company.

Sign off your letter with a call to action to encourage the hiring manager to get in touch with you, and end with "Sincerely" and your full name.

How to Write a Cover Letter

How do I write a cover letter for a virtual assistant?

Your virtual assistant cover letter should include a few personal details, a description of your skills and experience, and your motivation for wanting to work at the company.

Try to mention specific accomplishments from your previous roles that show your qualification, and talk about projects that the company is involved in that you would like to contribute to.

How do you format a virtual assistant cover letter?

  • Provide your personal details .
  • Address the hiring manager directly .
  • Summarize your skills .
  • Talk about the company .
  • Describe your accomplishments .
  • Mention any training you have completed .
  • Attach relevant documents .

What is the best format for a virtual assistant cover letter?

The best format for a virtual assistant cover letter is to keep it brief but provide enough evidence of your qualifications. For example, mention that you are proficient with specific planning software and use a statistic to prove how this skill improved your previous company.

Try to mention specific projects that the company is involved in that you are inspired by or excited to be a part of. This may be a corporate project or social work that the company does.

Related Articles:

The 12 best cover letter tips for 2024, how to address a cover letter, best cover letter generators, common cover letter mistakes, personal assistant cover letter.

Professional Development

Here’s how to write a compelling cover letter for virtual assistant roles, learn how to write a strong virtual assistant cover letter and make a fantastic first impression with recruiters. plus, use our examples to get a headstart..

cover letter for virtual assistant position

Virtual assistants (VAs) have become a popular hire across a diverse range of coaching professionals. They’re game-changers in fast-paced and competitive markets, such as coaching. VAs work remotely, handle multiple tasks , and are a brilliant alternative to full-time, on-site employees.

As a result, virtual assistance is a flexible and attractive option for the employee and the employer. And if you’re looking for an opportunity in this field, this is the right time, as the VA market is set to witness significant growth in the upcoming years. But this means high competition, so how do you stand out among thousands of other applicants?

The first step to success is drafting an appealing virtual assistant cover letter. As an aspiring VA, you possess a wealth of skills, but you only have your resume and cover letter to show them. A convincing and creative cover letter helps you land your dream job.

Why is a cover letter necessary for a virtual assistant?

As a VA, you wear multiple hats, managing basic admin tasks, such as replying to emails, scheduling meetings, bookkeeping, and more. You may also take care of your client’s social media account, maintain their website, and book travel arrangements.

But these are skills included in a virtual assistant’s resume. A cover letter focuses more on your personality, working style, and attitude. Sharing a few experiences about your accomplishments and how you achieved them helps recruiters understand who you are and why you're a good fit for the role.

Most importantly, however, a cover letter grabs attention. All the skills listed above will only be visible if your cover letter convinces the reader to turn the page.

How to write an impactful cover letter for a virtual assistant role

A cover letter outlines your experiences, personality, and skill set. It also highlights your motivation and interest in applying.

The format is pretty standard — a header and a greeting, followed by a body, conclusion, and call-to-action (CTA). Each section must flow and communicate valuable characteristics like reliability and productivity. But you should tailor it to your role's specific requirements and prospective employer’s expectations. 

Also, remember, since you’re competing with other applicants and only get one shot, make the most of it. Here’s how to write an effective cover letter:

Include your personal information as a header

While it’s said, “Never judge a book by its cover,” some recruiters might. A virtual assistant cover letter must invite the reader to consider your application.

You can choose from various templates and designs, but the core information is straightforward. Add your full name, email address, and phone number at the top. But we don't recommend adding your full postal address — the town and state will do, but even those aren't necessary.

Ensure there's adequate whitespace, and avoid clutter. The header should be easy on the eye and include essential information –– available at a glance.

Offer a formal greeting

Your cover letter will undoubtedly be under the watchful eyes of a top-level team member — maybe even senior management. Although a VA role is typically just you and your client, avoid using first names in the salutation. And never include the cliche "To whom it may concern" greeting.

Instead, find your potential hiring manager’s name and address them directly. LinkedIn is a great place to start. To keep things safe, formally greet with a "Dear Mr/Mrs/Ms [surname]" salutation.

Explain why you're the best fit 

This is where you’ll summarize your skills and work experience. Your resume will provide in-depth insights, so you don’t need to flesh out anything here. Start with your best accomplishments and achievements most relevant to the job description. Briefly describe each situation's context and how you contributed. 

While explaining your achievements, highlight the skills that made them possible. Include hard skills, such as computer proficiency, project management, and data entry, as well as soft skills, such as communication, time management , and critical thinking. If you earned course certifications, add them and explain how they improved your abilities and translated into real-world use. 

Finally, give the recruiter an idea of your preferred working methods and be sincere about it, as you'll engage closely with your boss, who’ll undoubtedly appreciate an upfront and honest applicant.

Attach your resume and sign off

Conclude confidently, and emphasize that you can perform everything expected of you. It's common to express interest in the possibility of an interview soon but ensure you convey enthusiasm rather than expectation.

Provide any requested references, such as your resume or CV (although we recommend attaching these anyway), with your contact information. Add a CTA urging the recruiter to contact you, but don't come across as overeager. You can also add a website portfolio and social media links.

Sign off with a "Sincerely, [full name]," and revise your cover letter. Check for grammatical errors, typos, and extra spaces. We suggest using a professional font — like Arial or Times New Roman — and submitting your cover letter in a PDF format. This is the gold standard for online documentation and makes your application universally accessible.

{{mid-cta}}

Virtual assistant cover letter example

Now you know the essential elements of a virtual assistant’s cover letter. But how do you put it all together?

To simplify things, we’ve made a virtual assistant cover letter template to help you get off on the right foot. Here’s a sample:

‍ Dear Mr/Mrs/Ms [surname],

I am a highly motivated, committed, and passionate individual eager to join your organization as a virtual assistant. I believe my experience and skills will contribute to your vision’s progress.

While at [previous company], I gained a unique skill set that helped me transition to the next career phase. I have consistently demonstrated abilities in technical work, such as email management, bookkeeping, social media management, and more. My excellent communication skills and administrative support aided entrepreneurs and coaching agencies in handling time-sensitive tasks, earning me a reputation as a valuable and reliable personal assistant.

Here are my accomplishments during my five-year tenure at the company:

  • Successfully completed online support tasks, including website maintenance, emailing weekly newsletters, and managing social media content.
  • Consistently maintained a high level of professionalism in client assistance and deadlines.
  • Balanced project management between numerous parties using my strong interpersonal skills.

These skills, together with my experience and educational background, make me feel positive about my future endeavors. I’m certain I will exceed all expectations you may have from a new virtual assistant.

Thank you for your time. I look forward to hearing more about [company name] and discussing how I can leverage my skill set and experience to contribute to your company's future.

[Your full name]

4 tips for writing a unique virtual assistant cover letter

Before you begin writing your cover letter, check out the following tips to ensure you’re maximizing your application’s potential:

  • Keep it concise: Yes, you should convey your achievements and skills, but you should also keep the letter short. Your recruiter may receive many applications and not have the time to read long resumes and cover letters, so make sure you use short paragraphs and incorporate the right keywords.    
  • Be wary of spelling and grammar errors: Employers expect outstanding writing skills from any virtual assistant, so it would be counterproductive to have typos and formatting issues in your cover letter. Double-check your cover letter, and use online spell checkers to ensure it reads well.
  • Avoid using an overly conversational tone: While you may develop a close relationship with your future boss in the upcoming weeks or months, it’s wise to maintain a professional tone at first.
  • Talk about your virtual work skills: As the name implies, VAs work remotely and often as freelancers or independent contractors (ICs) . Since you may never meet your employer face to face, ensuring your virtual and technical skills shine through in your cover letter is essential.

Learn more about VAs with Practice

It’s time to grab that virtual assistant position you’ve been eyeing for a while. Leverage this template and tips, build an impressive cover letter, and create an excellent first impression to open the doors to a fruitful career in coaching.

If you're just starting out, learn how to become a virtual assistant before drafting resumes and cover letters. But if you’re a seasoned professional with a large client base, leverage an efficient system to manage all your tasks. At Practice , we have various tools and templates, including customer relationship management (CRM) and Client Management Software .

With these extensive features, you can store client data, schedule meetings, and handle payments — all in one place. Try it today .

Legal is the least exciting part of a business. But it's important. We worked with our lawyers to create a virtual assistant contract template, free for any VA to use. Let us know where to send it:

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Virtual Assistant Cover Letter Examples

Use these Virtual Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

cover letter for virtual assistant position

Virtual assistants provide administrative support to businesses and professionals. They work remotely, which means they can often work flexible hours.

To get hired as a virtual assistant, you need to write a cover letter that shows you’re the perfect candidate for the job. Follow these examples to learn how to write a cover letter that will help you stand out from the competition.

Formal/Professional Writing Style Example

With a strong background in administrative support and excellent time-management skills, I believe that I am an ideal candidate for the role of Virtual Assistant.

I have over five years of experience as an administrative assistant, where I have honed my skills in managing schedules, organizing events, and communicating effectively with team members and clients. Further, I have developed abilities in streamlining processes and working autonomously. In my previous role at XYZ Company, I successfully managed the calendars of six executives, coordinated more than 50 client meetings, and executed a major conference with over 200 attendees.

In addition to my administrative experience, I possess a high level of proficiency in using essential software applications such as Microsoft Office Suite, Zoom, Slack, and Trello, ensuring smooth operations in a remote work setup. Furthermore, I take pride in my remarkable multitasking abilities, keen attention to detail, and strong organizational skills, which are essential when working in a dynamic virtual environment.

As the role of Virtual Assistant often involves numerous tasks and responsibilities, I am eager to prove my adaptability and problem-solving skills to contribute positively to your organization. With my passion for providing top-notch assistance and my commitment to meeting deadlines, I am confident in my ability to add value to your team and enhance the overall efficiency of your operations.

Thank you for considering my application. I am excited about the opportunity to join your company in this Virtual Assistant position and contribute to its continued success. Please find attached my resume, which provides additional details about my qualifications and experience. I am looking forward to the possibility of discussing my candidacy further with you.

[Your Full Name]

Entry-Level Writing Style Example

As a highly motivated and organized recent graduate, I am eager to utilize my skills and dedication to contribute to the success of your company. I believe that my strong communication skills, adaptability, and willingness to learn make me a perfect fit for this role.

During my time at university, pursuing a Bachelor’s degree in Business Administration, I gained valuable experience working on multiple projects and collaborating with diverse teams. My coursework in areas such as project management and marketing provided me with foundational skills that I can apply in the role of a Virtual Assistant. Furthermore, my experience as an intern at a local startup allowed me to learn firsthand how to prioritize tasks, manage deadlines, and communicate effectively in a remote work environment.

In this digital age, I understand the importance of constantly staying up to date with the latest tools and trends in the virtual workplace. As a result, I have honed my proficiency in Microsoft Office Suite, Google Workspace, and project management tools like Trello and Asana. Additionally, I am confident in my ability to quickly learn and adapt to new systems and software as needed.

I am excited about the opportunity to support your team as a Virtual Assistant and contribute to the continued growth and success of your company. Thank you for considering my application. I look forward to discussing my qualifications in greater detail during an interview.

Sincerely, [Your Name]

Networking/Referral Writing Style Example

I was referred to this opportunity by my close friend and your esteemed colleague, Jane Doe, who strongly believes in my capabilities and thinks I would be an excellent fit for the role.

I have known Jane for over 6 years, having worked together on various projects, and I am confident that her understanding of my skills and experience highlights my suitability for the role of a Virtual Assistant. My background includes over four years of experience in providing efficient administrative support and managing projects for busy executives in fast-paced environments. With a strong attention to detail and excellent communication skills, I have proven myself to be highly effective in streamlining operations and ensuring that tasks are completed on time.

I am also well-versed in using various productivity and project management tools such as Trello, Asana, and Google Suite, which I understand are pivotal to the effective functioning of your team. My ability to quickly grasp new technology and prioritize tasks will surely aid in providing seamless support to you and your team.

Jane’s belief in my abilities leaves me confident that I can make a valuable contribution to your organization. I am eager to apply my skills and work closely with you all to provide efficient, reliable, and effective support.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the success of your organization.

Warm Regards,

[Your Name]

Enthusiastic/Passionate Writing Style Example

Ever since I discovered the world of remote work, I have been relentlessly striving to become the most reliable, organized, and meticulous Virtual Assistant that any company could wish for. Upon reading your job posting, I immediately knew that this is the perfect opportunity I have been waiting for, and that I am the perfect candidate for you!

What attracts me most to this role is the opportunity to be part of a company that believes in innovation, flexibility, and enabling its employees to thrive in a virtual environment. Having sharpened my skills working remotely in various industries, I am confident that my adaptability, keen attention to detail, and problem-solving abilities will meet and exceed your expectations. Get ready to witness your email inbox, like never before—sorted, categorized, and prioritized to perfection. From scheduling meetings to managing projects and refining communication, I am eager and ready to thrive as your go-to Virtual Assistant.

Furthermore, I absolutely love the challenge of learning new tools, software, and systems that will improve both my efficiency and the company’s performance. I never shy away from taking on new responsibilities, and I am confident in my ability to make a meaningful difference at your organization from day one.

With a genuine hunger for success and unmatched commitment to excellence, I am beyond excited to contribute my skills, energy, and passion for virtual assistance to your team. I eagerly await the opportunity to further discuss my candidacy and prove to you that I am the enthusiastic and resourceful Virtual Assistant that you have been looking for.

Thank you for considering my application. It would be an absolute honor to work with you and your exceptional team!

Warm regards,

Problem-Solving Writing Style Example

Having thoroughly researched your company’s growth and current projects, it is evident that your team is dedicated to providing top-notch service to your clients. I have identified certain problem areas where I believe your organization can improve and, as an experienced Virtual Assistant, I am confident that my skills and expertise will be instrumental in addressing these challenges and ultimately driving the company’s success to new levels.

One of the primary issues I have identified is the increasing demand for efficient and effective time management across the team. This, coupled with an ever-expanding client base, poses potential setbacks in maintaining deadlines and delivering projects of exceptional quality. With my proven track record in juggling multiple projects simultaneously, I am uniquely suited to bring order and organization to your team’s workflow. By adeptly handling scheduling, managing emails, and coordinating project resources, I can ease the burden on your team members, enabling them to focus on strategic tasks and maintain strong relationships with your clients.

Additionally, I understand that ongoing team coordination is crucial to the overall success of the company. In previous roles, I have excelled in fostering effective communication between team members and clients, ensuring everyone stays informed and engaged in the collaborative process. My strong interpersonal skills and experience with various communication platforms will enable me to bridge any gaps and streamline project management.

Moreover, I look forward to applying my excellent research and problem-solving abilities to tackle any unforeseen challenges that may arise. My adaptability and attention to detail will be vital in anticipating issues in advance and providing resourceful solutions, effectively keeping the team on track and ensuring client satisfaction.

In conclusion, I believe my skill set, experience, and understanding of your organization’s challenges make me an ideal candidate for the Virtual Assistant role. I am eager to contribute toward the growth, efficiency, and ultimately, the success of your company. Thank you for considering my application, and I look forward to the opportunity to discuss my qualifications further.

Storytelling/Narrative Writing Style Example

As I sat at my desk, sipping my morning coffee, I couldn’t help but reminisce about the time when I was juggling multiple tasks while managing a team of five. The demanding role required me to hone my organizational and time-management skills, and I thrived in the fast-paced environment. It was during those years that I developed a passion for assisting others in achieving their goals and bringing order to chaos.

One particular day stands out in my memory. My boss, a busy executive, had an urgent deadline approaching, and she needed to finalize a crucial presentation. However, she was swamped with meetings and couldn’t devote the necessary time to the task at hand. She entrusted me with the responsibility of researching, collecting data, and creating the presentation while managing her schedule and communicating with clients.

As I delved into the project, I quickly realized the importance of prioritizing tasks and working efficiently within tight deadlines. I utilized various tools and technologies to streamline my workflow, ensuring that my boss’s needs were met with utmost professionalism. The result was a polished and persuasive presentation that she proudly delivered, which ultimately won her the contract.

That single experience sparked my desire to support professionals in achieving their objectives while optimizing their time and resources. It is with this passion and dedication that I apply for the Virtual Assistant role at your organization. I am confident that my experience in administration, project management, and outstanding communication skills make me a perfect fit for the position.

Thank you for considering my application. I look forward to the opportunity to contribute my skills and grow with your esteemed organization.

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Virtual Assistant Cover Letter Example

Writing a cover letter for a virtual assistant position can be a challenge, but it doesn’t have to be. Knowing the essential elements to include in your cover letter and having an example to guide you can help make the process easier. This guide will provide you with everything you need to know about crafting an effective cover letter for a virtual assistant position, including what to include, what to leave out, and a downloadable example.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

cover letter for virtual assistant position

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Virtual Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Virtual Assistant position that I recently saw advertised on [website]. As a detail- oriented, tech- savvy professional with exceptional organizational and time management skills, I am confident that I would be an ideal candidate for this role.

I have three years of experience as a Virtual Assistant, providing reliable and efficient support to senior executives at [previous employer]. During this time, I have become proficient in a wide range of administrative tasks, including scheduling appointments, managing email inboxes and calendars, making travel arrangements, and creating presentations. I have also developed strong research skills and have become adept at leveraging technology to streamline processes and ensure accuracy.

In addition to my administrative skills, I have a deep understanding of customer service principles, which I have honed through experience as a customer service representative. I am able to provide knowledgeable assistance to customers and prioritize tasks to ensure deadlines are met.

I am passionate about delivering exceptional service and I am confident that I can make an immediate impact in a Virtual Assistant role. I look forward to discussing this opportunity in more detail with you.

Thank you for your time and consideration.

Sincerely, [Your Name]

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What should a Virtual Assistant cover letter include?

A virtual assistant cover letter should include several key elements in order to be effective. First and foremost, the cover letter should demonstrate the applicant’s knowledge of the virtual assistant profession. This could include the responsibilities that come with the role, such as data entry, customer service, or administrative duties. Additionally, the cover letter should demonstrate the applicant’s interpersonal skills, such as the ability to communicate effectively, multitask, and remain organized. The cover letter should also provide examples of the applicant’s experience in the field, such as any previous roles as a virtual assistant. It is also important to demonstrate familiarity with the software and technology used in the virtual assistant role. Finally, the cover letter should show enthusiasm for the role, and demonstrate the applicant’s willingness to learn and adapt to new tasks and duties. By including all of these elements, a virtual assistant cover letter can be an effective and successful tool for job seekers.

Virtual Assistant Cover Letter Writing Tips

Writing a cover letter for a virtual assistant position can be a daunting task, especially if you lack experience in this field. However, with the right tips and strategies, you can craft a compelling and effective cover letter that will help you stand out from other candidates. Here are some tips to help you get started:

  • Research the company: Before you start writing your cover letter, make sure to thoroughly research the company and what they are looking for in a virtual assistant. This will help you tailor your cover letter to the specific requirements of the position and make you a more attractive candidate.
  • Showcase your skills: Use your cover letter to showcase your skills and experience, and explain why you are the perfect fit for the role. Be sure to highlight any specialized skills or experience that you have that make you stand out from other applicants.
  • Keep it concise: Keep your cover letter concise and to the point. Try to limit it to one page, and make sure to include only the most important information.
  • Proofread: Before submitting your cover letter, make sure to proofread it for any typos or grammar mistakes. This will help ensure that your letter is professional and error- free.

By following these tips and strategies, you can create a compelling and effective cover letter for a virtual assistant position. Good luck!

Common mistakes to avoid when writing Virtual Assistant Cover letter

Writing a cover letter for a virtual assistant job can be a daunting task. A well- crafted cover letter can be the difference between landing your dream job and missing out on it. Here are some common mistakes to avoid when writing your virtual assistant cover letter:

  • Not Personalizing the Letter: A generic cover letter is a surefire way to get your application lost in the stack. Take the time to research the company and customize your letter accordingly.
  • Not Mentioning Your Skills: Your cover letter is a great place to show off your skills, abilities, and qualifications. Make sure to mention any relevant experience, technical skills, and soft skills that make you a great candidate for the job.
  • Being Negative: Cover letters should be optimistic and positive. Avoid any negative comments or language that may reflect poorly on you.
  • Not Following Directions: Be sure to read the application instructions carefully and follow all directions. If the job posting doesn’t specify a specific format or length, keep it short and sweet.
  • Not Proofreading: Before submitting your cover letter, go through it a few times to ensure that there are no typos or grammar mistakes. Make sure your contact details are correct as well.

By avoiding these common mistakes, you’ll be able to create an effective virtual assistant cover letter that will help you land an interview. Good luck!

Key takeaways

Writing a cover letter for a Virtual Assistant (VA) job is an essential step in the job application process. A cover letter is an opportunity to make a good first impression to potential employers and can be a key factor in helping you get the job.

Here are some key takeaways to keep in mind when writing an impressive Virtual Assistant cover letter:

  • Make sure to research the company you’re applying for. Doing research on the company will show potential employers that you are dedicated to the job and have taken the time to learn more about the company.
  • Highlight your relevant experience. Make sure to emphasize your previous VA experience and any other applicable skills or abilities.
  • Show enthusiasm and interest. Make sure to show that you’re excited about the prospect of working as a Virtual Assistant with the company.
  • Tailor your cover letter to the job. Make sure you’re speaking directly to the job description and addressing the qualifications listed in the job posting.
  • Showcase your strong communication skills. A Virtual Assistant job requires strong communication skills, so make sure to showcase your ability to communicate effectively.
  • Keep it professional. Make sure to keep your cover letter professional and free of typos or grammatical errors.

By keeping these key takeaways in mind, you’ll be well on your way to writing an impressive Virtual Assistant cover letter!

Frequently Asked Questions

1.how do i write a cover letter for an virtual assistant job with no experience.

If you are applying for a Virtual Assistant job without any prior experience, it may seem challenging to create a compelling cover letter. However, it is important to remember that your cover letter is an opportunity to show employers what makes you the right fit for the job.

Begin your cover letter by introducing yourself and briefly explaining why you are the ideal candidate for the job. Demonstrate your strong work ethic and enthusiasm for the role by highlighting any relevant skills or attributes you possess. Additionally, be sure to discuss any relevant coursework or volunteer experiences that demonstrate your knowledge and understanding of the role. Finally, explain why you are passionate about the position and why you believe you would make a great Virtual Assistant.

2.How do I write a cover letter for an Virtual Assistant job with experience?

When you have prior experience as a Virtual Assistant, your cover letter should reflect this. Begin by introducing yourself and providing a brief overview of your qualifications. Next, discuss any relevant experiences you have that demonstrate your ability to fulfill the role. Be sure to highlight any successes or accomplishments you had while working as a Virtual Assistant. Additionally, discuss any skills or abilities you possess that make you a valuable asset to the company. Finally, explain why you are passionate about the position and why you believe you would make a great Virtual Assistant.

3.How can I highlight my accomplishments in Virtual Assistant cover letter?

When writing a cover letter for a Virtual Assistant job, it is important to highlight your accomplishments. Begin by briefly discussing your relevant qualifications and experiences. Next, provide specific examples of how your work as a Virtual Assistant has produced positive results. If you have any awards or recognition for your work, be sure to mention them. Additionally, discuss any skills or abilities you possess that make you a valuable asset to the company.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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cover letter for virtual assistant position

Entry Level Virtual Assistant Cover Letter Example

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Starting your Entry Level Virtual Assistant cover letter should be done in a professional and engaging manner. Begin by addressing the hiring manager directly if their name is available. If not, use a general salutation like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. For example, "My name is [Your Name], and I am applying for the Entry Level Virtual Assistant position I found on your website." This not only shows that you have a genuine interest in the role, but also that you have taken the initiative to research the company. Make sure to convey enthusiasm and eagerness to bring value to their team right from the start.

The best way for Entry Level Virtual Assistants to end a cover letter is by expressing gratitude for the opportunity and enthusiasm for the next steps. You can say something like, "Thank you for considering my application. I am excited about the possibility of contributing to your team and look forward to the opportunity to discuss how my skills and experiences align with your needs." This shows your eagerness and readiness to move forward. Also, it's important to end with a professional closing, such as "Sincerely" or "Best regards," followed by your name. Remember, the ending of your cover letter is your last chance to make a positive impression, so make it count.

Entry Level Virtual Assistants should include the following elements in their cover letter: 1. Introduction: Start with a brief introduction about yourself and your interest in the position. Mention where you found the job posting and why you are interested in the role. 2. Skills and Qualifications: Highlight your skills and qualifications that are relevant to the job. As a virtual assistant, these may include proficiency in administrative tasks, computer skills, time management, and communication skills. If you have any certifications or training in these areas, be sure to mention them. 3. Experience: Even if you are entry-level, you can still showcase any relevant experience. This could be volunteer work, internships, or any part-time jobs where you performed tasks similar to those of a virtual assistant. 4. Soft Skills: Employers also value soft skills such as problem-solving, adaptability, and the ability to work independently. Provide examples of how you have demonstrated these skills in the past. 5. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Do some research about the company and express why you are excited about the opportunity to work with them. 6. Closing: In your closing paragraph, express your interest in discussing your qualifications further in an interview. Thank the employer for considering your application. Remember, your cover letter should be concise, professional, and tailored to each job you apply for. It's your chance to show the employer why you would be a great fit for the role.

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entry level virtual assistant cover letter

Resume Worded   |  Career Strategy

5 entry-level virtual assistant cover letters.

Approved by real hiring managers, these Entry-Level Virtual Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Hiring Manager for Entry-Level Virtual Assistant Roles

Table of contents

  • Entry-Level Virtual Assistant
  • Remote Customer Support Specialist
  • Digital Content Coordinator
  • Alternative introductions for your cover letter
  • Entry-Level Virtual Assistant resume examples

Entry-Level Virtual Assistant Cover Letter Example

Why this cover letter works in 2024, managing remote teams.

Highlighting experience in managing schedules and communications for remote workers shows adaptability and organizational skills, both of which are important for a Virtual Assistant role.

Accuracy Rate Achievement

By mentioning an impressive accuracy rate, this cover letter demonstrates attention to detail and the ability to produce quality work, which are essential skills for any role.

Initiative and Adaptability

Describing the creation of a virtual study group not only showcases initiative, but also highlights the ability to adapt to new technologies and collaborate with others, making the candidate stand out.

Show alignment with company values

Spot on with aligning your personal values with those of the company. It shows you've done your homework, understand what the company stands for, and are not just looking for any job - you want this job.

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Admire the company's work

By showing your respect for the company's innovative approach, you're not just flattering them. You're demonstrating that you share their values and expressing a genuine interest in their work. That connection could be the factor that differentiates you from other candidates.

Translate your skills to the job

When you directly tie in your previous experience to the role you're applying for, you're doing the recruiter's job for them. It saves them from having to figure out if you'd be a good fit. Also, it shows that you've really thought about how you can contribute to the role.

Highlight personal achievements

When you mention something you're proud of, especially if it's related to the job, it not only provides evidence of your skills but also gives insight into what motivates you. It's a great way to show that you're driven and will bring that passion to the job.

Express enthusiasm for the role

Your eagerness about the prospect of pushing tech boundaries is a great sign to employers. It shows that you're not just looking for any job, you're excited about this job in particular. This shows commitment and can be very attractive to employers.

End with a positive note

By thanking the recruiter for considering your application, you're showing humility and a positive attitude. It leaves them with a good final impression of you, which can be a deciding factor when choosing between candidates.

Remote Customer Support Specialist Cover Letter Example

Highlight quantifiable achievements.

I love that you've included specific numbers on how you've made an impact in your previous role. This shows that you're outcome-driven, and it gives a clear picture of what you can bring to the table.

Digital Content Coordinator Cover Letter Example

Connect with the company's mission.

When you express your admiration for Amazon's commitment to engaging content, you're connecting with their mission and showing that you understand what they value. This kind of alignment can be a strong signal that you'd be a great fit for the company culture.

Share lessons learned

By sharing what you've learned from your experiences, you're showing that you're reflective and growth-oriented. It signals that you'll continue to learn and grow in the role, which can be very appealing to employers who value continual improvement.

Show off teamwork

Discussing a project where you collaborated with cross-functional teams not only gives concrete evidence of your teamwork skills but also shows your ability to navigate complex dynamics. This is a highly sought-after skill, especially for roles requiring coordination across departments.

Communicate alignment with the company

By expressing your attraction to Amazon's innovative spirit and customer focus, you're showing that you're in tune with their core values. This shows the recruiter that you're not just qualified, but that you would also be a good cultural fit for the company.

Express gratitude and enthusiasm

By thanking the hiring manager and expressing excitement about potentially contributing to Amazon, you're ending on a high note. This shows your positivity and enthusiasm, which can also leave a lasting impression on the hiring manager.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry-Level Virtual Assistant Roles

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cover letter for virtual assistant position

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cover letter for virtual assistant position

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  4. Category: Looking for a remote job. Position: Virtual Assistant

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COMMENTS

  1. Virtual Assistant Cover Letter Example and Template for 2024

    Here are five steps you can follow when writing your virtual assistant cover letter: 1. List your contact information. To begin your cover letter, you write an informative header component that includes all of your contact information. Here, you can include your full name, phone number and email address. You may also include the date on which ...

  2. 3 Virtual Assistant Cover Letter Examples Made for 2024

    Notice how this Upwork virtual assistant cover letter spotlights adventures using Canva, Adobe Spark, Microsoft Outlook, and Content Management Systems, going further to include tangible results from the applications. ... Instead, you'll need a name for an effective cover letter greeting. Look at the job ad again, and research the company ...

  3. 2024 Virtual Assistant Cover Letter Example (+Free Tools & Guidance)

    A Virtual Assistant's cover letter should include the following elements: 1. Introduction: Start with a brief introduction about yourself and your professional background. Mention the position you are applying for and where you found the job posting. 2. Skills and Experience: Highlight your relevant skills and experiences.

  4. Virtual Assistant Cover Letter Examples & Expert Tips

    The conclusion of our virtual assistant cover letter sample below offers a great example: Adaptable cover letter closing example. Having visited your social media platforms, I am excited about the possibility of a (virtual) meeting and look forward to getting to know you a little better. Sincerely, Heather Clearwater.

  5. Virtual Assistant Cover Letter: Tips, Template & Example

    Virtual Assistant Cover Letter Template. Use this template as a guide when creating your virtual assistant cover letter. Ensure that you tailor it to blend unique keywords from each job description and your previous experience. [Your first paragraph is your introduction. Hook the reader with an impactful detail directly related to the role.]

  6. Virtual Assistant Cover Letter with Example [Cover Letter Writing

    A virtual assistant's cover letter, done well, will elevate your job application package by providing a more personal touch in the description of your work experience, education, and other qualifications. Moreover, a virtual assistant's cover letter should demonstrate your skill set and prove your candidacy for the position you are applying ...

  7. Virtual Assistant Cover Letter

    A virtual assistant cover letter should summarize your experience and skills as well as explain your motivation for wanting to work for the company. A virtual assistant typically works remotely to provide administrative services like scheduling meetings, preparing documents, and researching requested information.

  8. Virtual Assistant Cover Letter Sample & Guide

    See a virtual assistant cover letter example that works. Also includes the best tips and advice on how to write a cover letter for virtual assistants. ... Best Cover Letter Examples for All Jobs; Virtual Assistant Cover Letter Example. Derek S. Broxton. Virtual Assistant. 253-928-6685. [email protected]. 951 Dale Avenue. Tacoma, WA 98423 ...

  9. Virtual Assistant Cover Letter Examples & Samples for 2024

    Free Virtual Assistant cover letter example. Dear Mr. Wills: When I learned of your need for a Virtual Assistant, I felt compelled to submit my resume for your consideration. As a reliable, self-motivated, and efficient assistant with experience providing remote administrative and personal support to busy professionals across the globe, I am ...

  10. How to Write a Virtual Assistant Cover Letter (With Example)

    1. Add your personal information. The first step to constructing a cover letter for a virtual assistant job opportunity involves adding your personal information to the top of your document in the same format as it appears on your resume. Write your first and last name and add your location, phone number, and e-mail address below your name.

  11. 4 Virtual Assistant Cover Letter Examples

    A Virtual Assistant's cover letter should ideally be about one page long, or around 300-500 words. This length is sufficient to introduce yourself, explain why you're interested in the position, and highlight your most relevant skills and experiences without overwhelming the reader.

  12. Virtual Assistant Cover Letter with No Experience Sample

    In my cover letter, I made sure to list key technical skills that are crucial for a virtual assistant, such as proficiency in Microsoft Office, knowledge of CRM software, and experience with social media management tools. I also mentioned my fast typing speed and ability to quickly learn new software, which are valuable skills in this role.

  13. 2024 Freelance Virtual Assistant Cover Letter Example (+Free Tools

    You can also mention where you found the job posting. 4. Relevant Skills and Experience: This is the most important part of your cover letter. As a Freelance Virtual Assistant, you should highlight your skills in areas like administrative tasks, project management, customer service, and any specific areas of expertise relevant to the job posting.

  14. Virtual Assistant Cover Letter Examples

    City, State, Zip Code. Home : 000-000-0000 Cell: 000-000-0000. [email protected]. Dear Ms. Henson, I am writing to apply for the position of Virtual Assistant with Synergy Systems. I possess seven years of experience as a virtual assistant and enjoy the variety of work the job brings each day. As a freelance virtual assistant, I currently provide ...

  15. Here's How to Write a Compelling Cover Letter for Virtual Assistant

    A cover letter outlines your experiences, personality, and skill set. It also highlights your motivation and interest in applying. The format is pretty standard — a header and a greeting, followed by a body, conclusion, and call-to-action (CTA). Each section must flow and communicate valuable characteristics like reliability and productivity.

  16. 5 Virtual Assistant Cover Letters

    Virtual Assistant Cover Letter Example. Dear Hiring Manager, I was thrilled to come across the Virtual Assistant position at Cisco Systems. As someone who enjoys organizing events and coordinating projects, I have always admired Cisco's commitment to innovation and their drive to create transformative technology.

  17. Virtual Assistant Cover Letter Examples

    With my passion for providing top-notch assistance and my commitment to meeting deadlines, I am confident in my ability to add value to your team and enhance the overall efficiency of your operations. Thank you for considering my application. I am excited about the opportunity to join your company in this Virtual Assistant position and ...

  18. 5 Virtual Administrative Assistant Cover Letters

    Virtual Administrative Assistant Cover Letter Example. Dear Hiring Manager, It was a breath of fresh air to come across the Virtual Administrative Assistant position at Amazon. As a tech-savvy individual who's always had a knack for organization, I find the prospect of supporting a remote team both challenging and exciting.

  19. Beginner Virtual Assistant Cover Letter Example

    A beginner virtual assistant should include the following elements in their cover letter: 1. Contact Information: This includes your name, address, phone number, and email address. It's important to make it easy for potential employers to contact you. 2. Salutation: Address the hiring manager by name if possible.

  20. Best Virtual Assistant Cover Letter Example for 2023

    Writing a cover letter for a virtual assistant position can be a challenge, but it doesn't have to be. Knowing the essential elements to include in your cover letter and having an example to guide you can help make the process easier. This guide will provide you with everything you need to know about crafting an effective cover letter for a ...

  21. Virtual Assistant Cover Letter Sample

    Sample Cover Letter for Virtual Assistant Position. Jennifer Stark 54 East 5th Street Middlesboro, KY 70101 (000) 888-5211 [email protected] January 3, 2023. Mr. Mathew Carter Hiring Manager ABC Company 634 Polly Hollow Road Middlesboro, KY 78541. Dear Mr. Carter:

  22. Entry Level Virtual Assistant Cover Letter Example

    Reuben Ramos. (514) 237-8695. [email protected]. October 20, 2023. Cathleen Thornton. Hiring Manager. ABI Research. Dear Cathleen Thornton, I am writing to express my strong interest in the Entry Level Virtual Assistant position at ABI Research.

  23. 5 Entry-Level Virtual Assistant Cover Letters

    Entry-Level Virtual Assistant Cover Letter Example. Dear Hiring Manager, As a recent graduate with a strong passion for organization and helping others, I was thrilled to discover the Entry-Level Virtual Assistant position at Amazon. Having been a long-time fan of Amazon's incredible ability to innovate and make life easier for millions of ...