process update presentation

Project update presentation: A comprehensive guide

Learn how to create and deliver effective presentations that inform, impress, and inspire your audience.

Raja Bothra

Building presentations

Hey there, folks!

If you're a professional who's ever been involved in a project, you understand the importance of keeping everyone on the same page.

That's where project update presentations come into play.

In this comprehensive guide, we're diving deep into the art of creating effective project update presentations. Whether you're a seasoned project manager or a newbie navigating the world of presentations, this guide will equip you with the knowledge and skills to nail your next project update.

What is a project update?

Before we delve into the intricacies of creating a project update presentation, let's clarify the essence of a project update. In its simplest form, a project update is akin to a progress report card for your project. It provides a snapshot of your project's current state, helping you and your stakeholders understand where you stand in your project journey.

Why project updates matter

You might be wondering why you should dedicate time and effort to crafting an effective project update presentation. Let's break it down:

• Alignment : A project update presentation serves as the North Star, guiding your team in the right direction. It aligns everyone involved with the project, ensuring they comprehend its current status and objectives.
• Transparency : Transparency is the cornerstone of trust. When stakeholders are well-informed about the project's highs and lows, they're more likely to trust your project management.
• Problem-solving : Project updates provide a real-time opportunity to identify and address challenges. A well-structured update helps teams find solutions before issues escalate.
• Documentation : Your project update serves as invaluable documentation of your project's journey. This documentation can be essential for future reference and post-project analysis.

What should be included in the project update presentation?

Now, let's dive into the nitty-gritty details of what should be included in your project update presentation:

Project status report: Think of this as the beating heart of your project update. It offers a comprehensive view of your project's overall health, shedding light on its progress, challenges, and potential risks.

Milestones: These are the shining stars of your project journey. Milestones mark significant achievements and targets met along the way. They're the milestones of your project's success.

Project progress: Here, you're diving deep into the nitty-gritty of your project's advancement. This is where you articulate the actual progress made compared to the initial plan, showcasing what's been achieved and what's yet to come.

Financial status: In this section, you provide clarity on the budget and financial aspects of your project. This includes budgets, cost projections, and actual expenditures. Transparency in financial matters builds trust and reassures your stakeholders.

Challenges and solutions: Don't shy away from sharing the challenges your project is facing. Equally important is presenting the well-thought-out solutions you've devised to overcome these challenges.

How to structure an effective project update presentation

Creating an effective project update presentation is an art that combines clarity, conciseness, and informativeness. It should provide your audience with a clear understanding of the project's progress, key achievements, challenges, and next steps. Let's dive into a well-structured framework:

1. Introduction: Begin your presentation by setting the stage:

• Introduce yourself : Start by introducing yourself. Your audience should know who you are and your role in the project.
• Project overview : Provide a brief summary of the project. What are its goals, objectives, and scope? Give your audience context about what they're about to hear.
• Progress overview : Offer a high-level overview of the project's progress since the last update. Mention any significant changes or decisions that have occurred.

2. Key achievements: Now, let's highlight the key accomplishments:

• Deliverables and milestones : Showcase the major deliverables and milestones that have been achieved or are currently in progress. Emphasize how these milestones align with the project's objectives and benefits. Visual aids, like charts and graphs, can help illustrate your points effectively.

3. Challenges and risks: It's essential to be candid about challenges and risks:

• Challenges : Discuss any challenges the project is currently facing. Be transparent about their impact on the project's progress.
• Risk mitigation : Explain your strategies for mitigating these challenges and risks. Your audience should understand how you plan to overcome these obstacles.

4. Next steps: What's on the horizon? Outline the project's future:

• Upcoming milestones : Detail the next steps for the project, including upcoming deadlines and milestones.
• Resource needs : If there are specific resources or support required from your audience, make it clear.
• Positive outlook : Conclude on a positive note, expressing your confidence in the project's success. It's an opportunity to inspire your team and stakeholders.

By following this structured approach, your project update presentation will be a powerful tool for keeping your audience informed, engaged, and aligned with the project's goals and objectives. Remember, simplicity and clarity are your allies in delivering an effective presentation.

Do's and don'ts on a project update presentation

To ensure your project update presentation is top-notch, consider these do's and don'ts:

• Practice : Rehearse your presentation. It boosts your confidence and ensures a smoother delivery.
• Keep it visual : Use infographics, charts, and graphs to make complex data more digestible.
• Engage your audience : Encourage questions and interactions.

Don'ts:

• Overload with data : Keep it concise and focused. Avoid overwhelming your audience.
• Read slides word for word : Your presentation should complement your words, not duplicate them.
• Lose sight of key messages : Always keep your project's key takeaways in mind.

Summarizing key takeaways

• A project update is a progress report for your project, including progress, milestones, financial status, and challenges with solutions.
• Project updates are crucial for alignment, transparency, problem-solving, and documentation.
• Structure your presentation with an introduction, key achievements, challenges, and next steps.
• Do rehearse, use visuals, and engage your audience; don't overload with data or read slides verbatim.

1. How can I create an effective project status update presentation using a powerpoint template?

Creating an effective project status update presentation ppt is crucial for conveying the progress of your project. To get started, you can use a powerpoint template that provides a complete deck with slides specifically designed for project status updates. These templates often include various graphic elements, making it easier for you to refine the results and select the number of stages that categorize your content. By using a well-crafted template, you can ensure your status updates are visually appealing and informative.

2. Can I use google slides for my construction project status updates, or is powerpoint more suitable?

Both are suitable platforms for project report / status presentations. Whether you choose google slides or powerpoint templates, it's essential to select the one that aligns with your needs. You can also find free project status powerpoint templates that cater to construction projects. These templates enable you to showcase the progress of the project, including milestones, project goals, and the project schedule in a professional manner.

3. How can I make my weekly project status update summary document more engaging and informative?

To make your weekly project status update summary document more engaging and informative, consider incorporating infographic elements into your presentation. These graphic elements can be found in various PowerPoint presentation templates, and they help break down complex data into visual, easy-to-understand formats. This will ensure that your stakeholders grasp the project's progress more effectively. Additionally, you can use PMO-approved design elements to maintain consistency and professionalism in your reports.

4. What are the key stages to include in a monthly project progress report presentation?

When preparing a monthly project progress report presentation, it's essential to select four key stages that represent the most significant developments during that month. This "4 piece puzzle" approach ensures that your presentation is concise and focused on the most critical updates. By categorizing all your content according to the number of divisions or graphic elements that best represent the progress, you'll have a clear and organized presentation that your audience will find valuable.

5. Where can I find free presentation templates to showcase the progress of a digital marketing project?

You can find free presentation templates designed for showcasing the progress of digital marketing projects online. Many websites offer free templates that you can download in PDF or PowerPoint format. These templates often come with various design styles and ideas to suit your specific project management needs. Utilizing these templates will save you time and help you create a successful project status report presentation without the need to design elements from scratch.

Create your project update presentation with prezent

Prezent, the communication success platform for enterprise teams, offers a range of features and tools to elevate your project update presentations. With its AI presentation tool, you can achieve full brand compliance and save valuable time. Here's how Prezent can be beneficial for your project updates:

• Brand-approved design: Prezent provides brand-approved design templates, ensuring that your project update presentation aligns with your company's branding guidelines. This guarantees a consistent and professional look.
• Presentation builder: Prezent's presentation builder simplifies the process of creating compelling slides. You can easily structure your content for maximum impact.
• Business storytelling: Prezent offers guides and e-courses that can help you master structured storytelling. Effective storytelling can make your project updates more engaging and memorable.
• Crush communication costs: By using Prezent, you can significantly reduce communication costs. It enables you to replace expensive agencies with software and services, saving your organization money.
• Enterprise-grade security: Your data's security is a top priority for Prezent. The platform is committed to protecting your data with independent third-party assurance.
• Professional services: If you're looking for a personal touch, Prezent offers professional services such as overnight services and presentation specialists who can convert notes to presentations and brainstorm design ideas.

In summary, Prezent empowers you to create project update presentations that are on-brand, engaging, and highly efficient. Whether you're looking to save time, reduce costs, or enhance the quality of your presentations, Prezent is a comprehensive solution for your communication needs.

Looking to make your project update presentations a breeze? Try our free trial or book a demo today with Prezent!

Happy presenting!

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Project Update

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It is a known fact that everyone involved in a project likes to keep track of the progress they make at every interval while on the project. This renders this project update template a critical and useful template for everyone – including teachers, engineers, scientists, etc. Irrespective of the project you aim to complete, this template is beneficial as it includes features that allow you to track the improvements you make.

This template features four different slides that are well designed with simple colors and graphics, which enhances ease of use and readability. The first slide in this template includes daily goals and deadlines. It provides for adjustments to be made, the most efficient methods employed, and a list of goals to be accomplished within the next week.

Consequently, the second slide is allocated to summarize what the project entails. It is designed to contain the activities you have planned to execute concerning the project for the subsequent week. Furthermore, the project update template details the date you start work on the project, the day you end, and the extent of work you execute during this period.

Finally, this project update template helps you to log: your name, the amount charged for every hour you work, the dates on which you work, and the number of hours and breaks you take, among others. The template can also include the updates made at each interval.

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13 Tips To Deliver A Great Presentation For Project Status Update

Editorial Team

Giving a presentation could be one of the most nerve-wracking tasks ever.  No matter how well-prepared you are, having to present to your boss or to a meeting is always stressful. If you somehow get it right though, one 5-minute presentation could be enough to make you ‘the man’ in the room.

Presentation skills are becoming more and more important in today’s world, especially with the rapid developments in technology. You may need to give briefings to the directors, suppliers, a team leader, or to your organization as a whole. Presentations provide the means to help stakeholders understand the company’s ongoing projects.  In a prospering career, there’s no way to avoid giving them forever. Hence, we’ve gathered 13 of the most important points to keep in mind before your next presentation. 

1. Arrive Early

A presentation is useless without functional supporting equipment. Gone are the days of giving presentations through flipping over paper charts; technology has taken over. Due to this, it’s always advisable to arrive early! Make sure you have enough time to test out everything. Check and ensure that everything has been arranged and placed where you want it. You’ll need a perfectly functioning mic, laptop (for the PowerPoint file), projector and remote. Checking it all yourself also has an added benefit of inspiring confidence within you; sending messages to your mind that you’re all set and ready.

People with stage fright could also make great use of arriving at the venue earlier. Just the thought of getting up to a stage in front of hundreds of people, and being flooded in lights, could absolutely petrify some people. You could help this situation by getting up to the stage a few times before the actual presentation so that you create a comfort zone around it. If you arrive early, you’ll get a chance to hold the mic, climb up that stage and greet the non-existent crowd to gain familiarity beforehand. Remember, familiarity is a direct counter to nervousness.

2. Plan Your Presentation

An effective presentation is well-structured and designed carefully from start to finish. The goal is to fit chunks of easily digestible knowledge in a concise manner. The entire presentation must have a ‘flow’ that connects one dot to another naturally, as this makes it much easier for the recipients to comprehend and understand information. A preemptively thought-out structure would also help you address every point without forgetting anything in between. Achieving all of this only becomes possible only through precisely planning out vital aspects of your presentation.

From a broader perspective, the following is an example of what most presentation structures look like;

• Introduction – Make recipients aware of the context and put forward your ideas. Urge your audience to get involved and start thinking about the subject you have in mind.
• Body – Draft a few effective steps that work well towards achieving the ‘ideas’ discussed above.  Communicate these to the audience and address any challenges to be faced with proposed solutions.
• Summary – Signify the crux of your entire presentation to the audience. Reiterate the main concept of your presentation and the steps needed to work towards it.

Make sure the structure you end up finalizing isn’t too complex. Put yourself in a recipient’s shoes and deeply analyze the parts of the presentation that could be improved.

3. Practice The Presentation

Giving a presentation brings a unique set of fears, and we’ve all thought about them just before it starts. However, the way you plan out and do things ahead of time could literally change the entire game. As a starting point, identify which thoughts scare you the most about the presentation. Really question yourself what it is you can do to eliminate these fears? Amazingly, you’ll find that there’s a common one-word answer to this question for most of your presentation related worries; practice. For example, your mind may be imagining scenarios like these;

• “What if I stutter and just can’t get the words out properly?”
• “What if I forget where I’m getting at?”
• “What if a certain question totally throws me off?”

To address these issues, give yourself time to walk through the entire thing several times. Talk the whole presentation out and get super familiar with the delivery. Actively consider the tone of your voice, your speed and other parts that you may want to work on.

Way too many presentations fail to hit home simply because of a lack of practice on the presenter’s end. You could have the most informative and immersive presentation planned out, but it could all be in vain without practice. Just because you’ve done your research, created an outline, and prepared all your slides, doesn’t mean you’re foolproof. Practice, practice, and practice! Even if you know  how to write a TED Talk script  perfectly, without ample practice, the potential impact of your presentation might still fall short. Remember, having a well-crafted script is just one aspect; the true effectiveness lies in rigorous practice and delivery.

4. Prepare For Any Questions In Advance And Standby Backup Slides

You must expect various questions during or at the end of your presentation.

In fact, rising questions will help you gauge your audience’s concentration

Before the presentation:

• List all possible questions and practice how to answer them. You want to consider practicing the toughest questions possible.
• You may also gather all the stakeholder’s questions beforehand and include the right feedbacks in your presentation. More so, if you’re presenting to large room or remotely based audience.
• Prepare your own staged question. Entice your audience by picking an individual with a predetermined question, to encourage other stakeholders to present their questions.

Prepare backup slides:

When structuring your PowerPoint slides, you’ll have your opening slide, in-between, final, then summary. It’s advisable to add back up slides below the summary slide.

Things to include in your slide;

• Those unreadable graphs or charts in small print.
• The presentation is unrelated to other slides.
• You’ll stretch your short presentation further.
• Display those graphs that wouldn’t fit in your main presentation.

Most importantly,

• you’ll have impressed your viewers who will notice your shear effort on what you are saying.

5. Interact With The Audience

Don’t let your audience get bored.

• Ask them questions and listen to theirs too.
• Laughter is the best medicine. Make your presentation appropriately hilarious. You could open the presentation with funny notation. Connect with audience.
• Share your slides with the audience- allow them to save it on their devices during the presentation.
• Connect with their emotions. Use videos or short clips to drive your points.

It is important to engage your audience as they will keep focusing on your presentation and enjoy the presentation from start to the end. Remember your focus is the audience so whatever presentation you do should be gear towards attracting the attention of the audience at large.

6. Control The Meeting Flow And Show You Are Well Prepared

You need to know what you’re saying, don’t just follow the slides. Moreover, take control of the meeting. Set;

This will enable you to control every aspect of the meeting  and ensure that you deliver the best presentation to your audience.

7. Present Project Status With Facts and Figures

Spent time on project status

Show a chart of each project phase in the percentage of each project phase on a milestone.

You could present a table of the milestone with;

• Planned dates.
• Actual completion
• Percentage Progress.
• Tasks remaining to complete the milestone and specific members assigned the task.

You’ll have to convey a bar graph with a cost variable on the y-axis.

• Actual cost
• Planned cost
• Budgeted cost

Use a different color for different variables bars.

Work Schedule

Show the percentage completed, to know the exact progress of the project.

Present a graph of created versus completed tasks.

Chart representation of tasks completed, not started and on-going.

Show the workload completed, remaining and overdue.

8. Present Project Issues And Risks With Detailed Explanations And Proposed Recommendation

There are Predetermined risks and unexpected risks.

Present your heading

• Have a heading for every risk or issue.

Subheadings

• Give a detailed update on early and newly identified issues/risks.
• Present bullet lists or tables:
• Talk of the project risks and issue elements under the subheadings.
• Tell the audience how you’ve agreed to deal with the issues.

Give a short update on the way forward

• Any recommendation on the project must be approved by everyone.
• Present your approved possible action or any request for change.

9. Make Eye Contact

A conversational technique of presenting works wonders to keep the recipients immersed. The more you interact with the people you’re talking to, the more they’ll want to listen to your words. Many successful presenters like to incorporate a Q &A style to allow the audience to personally clear out their queries.

Luckily though, interaction isn’t just achieved through words. Even by looking straight at a certain person for a few moments, you’d have grabbed his attention for at least the next fifteen seconds. As you’re speaking your mind in a presentation, make confident and direct eye contact different from people. Surveys suggest that 3 to 5 seconds is the most appropriate span for these glances to work effectively. Directly seeing your audience nod to your ideas is a confidence booster in itself! Build this habit, you’ll make leaps of progress just by this little improvement.     

10. Use Visuals

If used effectively, visuals could literally increase the impact of your presentation tenfold. A book could be written about this section and it still wouldn’t do justice to the importance of visual aids. A presentation isn’t just mean because of the words you choose. Your recipients aren’t going to remember and retain all of it anyway. However, their pictorial memory (visual recognition) enables them to retain much of what they see, rather than what they hear.

Using visual aid as a support to your speech, your message could travel way further! Be careful though, misuse of visual aids could actually work against you too, e.g. forgetting to switch slides while you move on to the next point, or an over-filled slide. Some commonly used visual aids include flip charts (slightly outdated), whiteboards, the use of projectors and sliders, or some props! One of the most effective ways to create interesting and informative presentations is by using ready-to-use PowerPoint templates.

The following are a few benefits of using visuals;

Improved Understanding

The catchier your presentation is, the easier will it be for listeners to digest the information. Visuals help a great deal in making a presentation more interesting, leading to a better comprehension of your words.

Stronger Retention

Surveys and studies suggest that humans only retain 10% through their auditory recognition (listening), as compared to a 66% retention rate of visual recognition. If a presenter considers information retention to be vital, visual aids are a must.

Supports the Presenter

Through the use of visual aids, you’re basically protected against the possibility of forgetting stuff. Visuals create a sequential flow of the presentation, and the speaker could refer to them at any time. If you suffer from nervousness, a visual aid may prove to be a reliable friend!

11. Keep Your Slides Simple

As mentioned above, a cluttered slide could actually play an adverse role in your presentation. Instead of improving the presentation, it might drive the attention of the audience away from the speaker. You never want your audience to be too busy working out all the arrows and jumbled up words in your slide. They wouldn’t be listening to you while they figure that mess out. Instead, split the information over more slides to display them and talk over them peacefully.

In presentations, it’s the little things that count. Even the choice of colors in some slides could throw off a few particular recipients, so it’s best to exercise simplicity when it comes to slides. After all, the slides are there to supplement what you’ve got to say, instead of the other way around.

12. Use Stories And Analogies

Understandably, drowning anyone in stats and numbers is the quickest way to lose their interest. No one comes to the presentation excited to hear about statistical data, right? Alternatively, the use of stories has proven to be incredibly effective as a means to gain the audience’s complete attention. We naturally look to relate ourselves to a story someone tells, and there’s an intrinsic desire to know what happens next. This constitutes a strong, impeccable focus.

Apart from this, it works wonders for the retention rate as well. We’ve discussed the importance of this factor above, and many presenters would love for their message to be retained by listeners. Stories help us create a context to the underlying message, and we associate characters along with it. This helps us recall information in a much more effective manner. Remember those childhood stories that had a moral at the end? Of course, you do, that’s the power of stories.

13. Provide A Copy Of Your Presentation

At the end of your presentation, you could always announce that copies containing key points would be handed out to recipients. This helps the interested parties refer to it later on when they need to recall a certain point. Anything that aids their memory for remembering the crux of the presentation is a win-win for the presenter, so why not?

Planning and practice are arguably two of the most important aspects of delivering an extraordinary presentation. Planning tells you what to do, and practice teaches you how to carry it out. With experience, you’ll also learn new ways to maintain the immersion of your audience, which has also been discussed in detail above. Some tips to keep in mind are to find ways to interact with your audience more and more. You could achieve that through eye contact and a conversational style, where the speaker asks and welcomes questions.

Many stressful scenarios could be transformed into positive occurrences just by changing the way we perceive them. If you’ve got a presentation coming up, there’s no need to be nervous. Alternatively, look at it as an opportunity to grow yourself and to expand your comfort zone. Once you’re ready to take this challenge on, you’ll need guidance to get it right. This article has introduced you to ten of the most important presentation tips and techniques to absolutely nail it. All the best!

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Project Management Status Update Template

Identify key project details.

• 1 Not Started
• 2 In Progress
• 4 Completed

Gather recent project accomplishments

Record any project issues or risks, document upcoming tasks or milestones, determine current budget status, compare actual progress to planned progress, update project timeline, prepare visual data representation, prepare initial draft of status update, approval: team lead for draft review.

• Prepare initial draft of status update Will be submitted

Incorporate feedback from draft review

Prepare final project status update, approval: project manager for final review.

• Prepare final project status update Will be submitted

Incorporate final feedback

Schedule status update meeting, prepare meeting agenda, present status update during meeting, record meeting minutes and feedback, distribute meeting minutes and update to attendees, update project documentation with recent status update, take control of your workflows today., more templates like this.

A Project Update Template That Your Executives Will Understand

• by Adrian Neumeyer

Every couple of weeks you’ll have to give a status update.

Executives want to know if your project is making progress. For reasons of clarity you should use a standard template during these meetings.

Here you find a project status update template that works for any project.

What a project update template is used for

A project status report template is a standardized document you use to show the progress and health of your project. Most projects use a Powerpoint as tool, because the status report is typically part of a general project update.

A good status template is clear, concise and contains some visual indicators that show the project status in a traffic light system.

Why you should use a update template

You should use a standard template for the following purposes:

• show the status of your project
• highlight any issues or risks and bring them to the attention of management
• show budget status

The benefit of using the same template for each of your status meetings is that it provides a simple structure that people can understand. Your audience, typically senior executives in a steering committee meeting, will get used to the structure of your updates.

They can focus on the content of your message instead of having to spend time on understanding the structure and reading the Powerpoint.

What should a good status template contain?

Every project will have different requirements when it comes to status reporting. However, most good templates capture the following key pieces of information every executive will want to hear about:

• accomplishments
• budget status

If you’re using Earned Value Analysis to measure the progress of your project, you may also include the EVA metrics including Earned Value , CPI and SPI in a separate slide.

Get my project update template

We have created a generic project status template for you which works for any project . It resembles the general format and contains all the pieces of information you are expected to share during an update.

The main slide is shown in the screenshot below. It summarizes the key points such as accomplishments, issues, risks and next steps. The color coding reflects the status with respect to time planning, quality and budget.

Red means way out of plan, amber means somewhat out of plan and green means within plan. This is also called the RAG value (red, amber, green) and it’s a common feature of most project status reports.

There are also fields for planned and actual cost . Managers care a lot about the cost, so you want to give them a glimpse of whether your project is still within the planned budget or not (get our project budget template here).

Download the project status template

This kind of dashboard style is also ideal for sharing in email updates. Suppose you are sending around a monthly project update to management. Then you can attach the slide in PDF format and everyone will know at one glance how the project is doing.

We’ve included some sample entries so you see what kind of content should be added. It’s best to stay concise and include only the most important items.

• project summary view
• dashboard view

The Powerpoint also includes two additional views: A cost and effort summary view and a phase view. The cost summary view shows the aggregated plan and actual cost for each phase. It also shows planned and actual effort by phase.

The phase view is helpful for explaining deviations , both in cost or effort. Let’s say in one phase you’ve massively exceeded planned effort. Then you can dive into the phase view to show what teams had to work more. Here’s a screenshot of the phase view.

Hi! I'm Adrian, former Senior IT Project Manager and founder of Tactical Project Manager. I created the site to help you become an excellent project leader and manage intense projects with success!

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• Project management |
• 8 steps to write an effective project s ...

8 steps to write an effective project status report

Effective project status reports are the best way to keep your stakeholders aligned and in the loop during your project progress. These high-level updates proactively let your team know if a project is on track, at risk, or off track—so you can course correct if necessary to hit your deadlines every time. Learn how to create project status reports in a few easy steps, plus check out a template you can use right away.

It’s the end of the week and here you are again: having to dig through a variety of spreadsheets, emails, and tools to patch together an update of how your project is doing. 

Instead of manually assembling this information, use a project status report template to streamline this process for you. That way, you spend less time on unnecessary data gathering and more time on work that matters. 

Whether you’re gearing up for your first ever project status report or you’re looking for a better system than the one you currently use, this article will walk you through what a progress report is, how you can build one, and how to use project status reports to hit your project deadlines on time, every time. Here’s how.

What is a project status report?

Project status reports are timely updates on the progress of your projects. Written concisely, project reports offer high-level information about project progress, so team members get at-a-glance insight into what’s happening within the project. With a timely status report, you can ensure your entire project team and cross-functional stakeholders understand what’s on track, what’s blocked, and what’s coming next. 

Regularly sharing project status reports is important because they help you keep all project stakeholders in the loop and aligned on how your project is progressing. They answer the questions everyone has before team members even have a chance to ask them. They show and tell your team that you’re on track, making you (and everyone else) feel confident.

How often you share project status reports depends on your project’s timeline. Some projects benefit from weekly reporting, while others only need to be updated once a month. Schedule your project reports as frequently as is helpful for your stakeholders. These shouldn’t be reactive reports on things going poorly—rather, effective reports keep your team updated on the project’s progress, whether the project is on track, at risk, or off track.

Get started with a free template in Asana

Kick off work the right way, every time. Use templates to standardize and scale business processes across your organization.

The benefits of effective project reporting

Reporting isn’t just something you should do for the sake of doing it. Effective reporting has a variety of benefits. When you correctly report on project status, you effectively: 

Keep track of project health

The worst thing for a project is when you arrive at the end of the timeline and realize you were off track the whole time. No one likes being blindsided—and as the project manager, you’re empowered to make sure your team is aware of your project health at all times. 

Progress reports are a way to do that without too much manual work. Because these reports mix high-level summaries with some important metrics, everyone has a sense of the project's health. And if the project is off track? You can quickly and proactively fix it—so you still hit your project deadline on time and on budget.

Summarize project progress

Project status reports are not real-time reports. These reports are summaries of what happened during the past week, two weeks, or month of project work. They’re an opportunity for your stakeholders to stay informed on how well you’re sticking to the project plan . 

If you’re looking for tips on how to report on projects in real time, check out our article on universal reporting tools for every team . 

Reduce manual work

As the project manager, you already have enough on your plate. You don’t need to also spend hours every week or month grabbing data from different places. Project reporting tools make it easy to find all of this information in one place, and create a project status report with the click of a button. 

Share next steps and action items

Project status reports should go out to your project team, project sponsor, important stakeholders, and cross-functional team members. Because these are high-level reports, they’re appropriate for anyone who wants to stay informed about project progress. 

This is the optimal way to let everyone know what’s happening without getting into the details. If there are important project next steps or action items, share them here so everyone knows what to expect. 

Proactively identify blockers

If your project isn’t on track, your status report lets others know what the delay is and what you’re doing to resolve any blockers, allowing you to show off your proactive approach to getting things back to where they should be. Similar to the project risk management process , proactive status reporting helps you identify and overcome issues before they impact your project timeline.

Say goodbye to status meetings

The day of the status meeting is over. We now know these aren’t effective ways to spend your time. Unlike face-to-face meetings, project status reports are shared in a central tool that team members can check asynchronously when they want to. They can refer back to the information, or dig deeper into the project if necessary. Save your face-to-face meeting time for valuable meetings like brainstormings or all hands. 

Before you report: Combine reporting with effective project management

The biggest benefit of project status reporting is that it reduces your manual work, centralizes information, and makes it easy to keep everyone up to date. If your information is scattered across multiple tools, you can’t effectively use project reporting templates—you still need to manually open this Excel spreadsheet and that team email to gather your information. 

Instead, make sure you’re using project management software as your central source of truth. With project management software you:

Have a central source of truth so team members can see who’s doing what by when. 

Can easily visualize project information in a Gantt chart , Kanban board , calendar, or spreadsheet-style list view. 

Create status reports with the click of a button. 

Offer a place for team members who read the status report and want more details to look and find the information they need. 

Have access to additional project information, like your project plan, communication plan , project goals, milestones, deliverables , and more.

Naturally, we think Asana is a great option. Asana is a work management tool your entire team can use. Your cross-functional collaborators need a way to view past status reports. Your key stakeholders need a bird’s eye view of the entire program or project portfolio management progress. And your team members need a way to track individual work throughout the project lifecycle.

8 steps to write a great project status report

So, how do you go about doing project status reports? Be sure to create a clear structure you can use consistently for all future status reports. You should also make sure it matches with your project brief to keep your report on topic.

Follow this guide to understand what to include in your project status report, and watch as we put each step into practice with an example of an Employee Satisfaction project.

1. Build your report where work lives

Before you build your report, make sure you’re already tracking your work information in a project management tool. That way, you don’t have to manually grab information from a host of sources—instead, you can reduce manual work and create a report with a few clicks. 

Starting off with a project management tool makes it easy to capture dependencies and note upcoming tasks so you’re never blindsided about your project health.

2. Name your report

A great option is to simply use the project name for clarity. If you’re reporting on this project regularly, you should also include a date or timestamp.

Example project report title: February 2020 - Employee satisfaction initiative

3. Indicate project health

The project health is the current status of the project. Project health may change from report to report, especially if you run into blockers or unblock big project risks. Look for a project management tool that allows you to communicate the project’s status and whether or not it’s on track. One way to do this is to use a color coding system (green = on track, yellow = at risk, red = off track).

Example project health update: Project status is on track.

4. Quickly summarize the status report

Your project status report summary should be brief—about 2-3 sentences. The goal here is to give readers who may not have time to read the entire report a quick TL;DR of the most important facts. 

This is the first section of your report, so it’s the best place to: 

Include highlights

Flag major blockers

Note unexpected project risks

Example status report summary: Our survey results are in and being reviewed. At first glance, we’re seeing 80% employee satisfaction, up 3 points from the last survey. The Engagement Committee is working with the Executive team on what new engagement initiatives to implement in our key target areas, which include career growth and transparency.

5. Add a high-level overview of each key area

Depending on your project, your key areas may vary from report to report, or they may stay consistent. For example, in an Agile project that’s continuously improving, you’d likely use dynamic key areas that cover the things your team worked on during the last sprint. Alternatively, for an event planning project, there are a set number of key areas that you always want to touch on, like promotion, signups, and speakers. 

For each key area in the status report, add a few bullet points that give an update on progress, accomplishments, and upcoming work.

Example high-level overview of a key area: Survey results

70% of employees took the satisfaction survey.

Our overall satisfaction rating is 80%.

Only 57% of employees report having a clear path towards career advancement, down 5% since the last survey. 

41% of employees listed transparency as the number one improvement they’d like to see.

6. Add links to other documents or resources

While you shouldn’t include every little detail about how your project is going, some people will want to know more. For stakeholders who are looking for more in-depth information, provide links to documents or resources. This can include more specific project information, like links to specific project milestones , or the broader impacts of the project, like a reference to the business goals the project is contributing to.

Example: Include a link to the employee satisfaction survey , as well as to the larger company OKR around increasing employee engagement over the course of the fiscal year.

7. Flag any blockers the project has run into

All projects run into roadblocks. These can come in the form of project risks , unexpected increases to the budget , or delays that impact the project timeline . Keeping stakeholders in the loop when issues arise will help everyone adjust accordingly to stay on track. 

Example roadblock: The executive team wants to look at results before the engagement committee meets again, but won’t be able to do so for another three weeks. This will delay our overall project timeline.

8. Highlight next steps

These could include a list of next steps, kudos you want to give someone, or anything else you want to highlight.

Example: Thank you Sarah A. for sending out multiple communications to employees encouraging them to participate in the survey!

Template for creating your project status report

To quickly put everything you learned in the previous section to use, write your next project status report using this easy-to-fill-out template:

Report name:

Name your report. This can be as simple as the project name and the date of the report.

Project health:

Is the project on track, at risk, or delayed?

Include a short description of the most important takeaways from your project status report here. Keep in mind that busy stakeholders may only look at this section, so include any highlights or blockers the entire team needs to know about

Key area 1: High-level overview

Specific details about progress, accomplishments, and upcoming work.

Key area 2: High-level overview

Key area 3: High-level overview

Additional information and links: 

Link to relevant project details or higher-level project information that stakeholders might be curious about. This section is a chance for team members to dig deeper on specifics, or understand how the project initiative fits into your larger strategic goals . 

Are there any challenges you’re facing? How will you resolve them?

Additional notes or highlights:

Are there any additional things your team needs to know? What are the main next steps? 

Example project status report

While a how-to guide on writing project status reports is helpful, sometimes seeing a real-life example allows you to really see what your own update could look like, right? We thought you might agree, so here’s an example you may find useful:

Report name: Ebook launch

Project status: On track

Great progress this week! We are still in the concept phase, but Avery Lomax will be choosing a topic this week. Content and Design teams are standing by and ready to get started once we give the go ahead.

Planning team met to discuss an overall topic

We have three final ideas and will choose one on Friday

A brief is due to the Content team the following Thursday

The Content team is ready to start writing copy as soon as our idea is finalized

They are gathering pertinent company information that should be included

Design reviewed five ebook examples to determine the style they liked

They will be choosing a template by next Tuesday

Jen is out of the office all next week so please direct any content questions to Joy

Thank you to Henry for curating a huge list of topics for us to choose from!

Issues/challenges:

The e-book’s deadline is tight, as we all know. It’s critical that we’re all working in our project management tool to keep everyone organized and on track. Thanks!

Streamline reporting with a work management tool

The above report is clear and easy to follow. By building this report in a work management tool like Asana, you can automatically fill each section but the summary. Here’s what the above report looks like in Asana:

Project status reporting best practices

Now you know what to include in your project status report, but you may still have a few additional questions. As you’re creating status reports for your project, these best practices will help you formulate a winning update.

How often should you report out?

The frequency with which you send project updates depends on the type of project you’re running. If your project has a short timeframe, or if things are moving quickly, aim to send weekly project status reports. Alternatively, if the initiative you’re reporting on is a long-term project, you probably only need to send biweekly or even monthly reports. The most important thing is making sure your project stakeholders are up to date. 

When you use a project reporting tool, you can set a task for yourself to always send status reports on a certain day each week. These recurring reminders make it easy to keep stakeholders informed, whether you're sending weekly status updates or monthly progress reports. Either way, stakeholders will begin to expect your updates, which means less frequent check-ins from them (plus they’ll appreciate always being in the loop).

By sending regular reports, you can avoid multiple meetings related to a project (we all know unnecessary meetings have their own reputation ). Skip the check-in meetings and save your time for more important work.

Who should you include?

It depends on the project and who is involved, but typically plan to send an update to any stakeholders working on your project. You should have created a stakeholder analysis—outlining all stakeholders, sponsors, and team members—during the project planning process, but refer to your project plan if you aren’t sure.

Even if that week’s status report doesn’t affect a particular team member, you should still share it with everyone. It’s important for everyone to have a high-level overview. Team members who don’t need to review the report in depth can quickly skim your summary section, while others who are more involved can dive into the details you’ve provided. 

How detailed should you get?

A project status report shouldn’t offer every little detail. Let the work tell the story—you’re simply curating information and adding a little color. Think of a project status report as a top line message—just the most important pieces of your project that affect most of stakeholders should be included.

You should always indicate whether the project is on track, at risk, or off track, give a quick summary of what’s complete and what’s upcoming, then link out to other resources for people who want more details.

Where should you write your project status report?

The best way to draft and share status updates is with a work management tool . Look for a tool that offers an overview of your project, so your team has a central source of truth for all project-related work. That way, instead of managing projects in spreadsheets , you can keep it all—status updates, project briefs, key deliverables, and important project milestones—in one place. Your reports will be easily shareable, and stakeholders can look back on previous reports at any time, avoiding email overload on your end.

Wrapping your project up: summarizing your work

The status reports we’ve been talking about are always sent during a project to keep everyone in the loop. However, once the project is finished, it’s smart to send out a final summary report. Think of this as the executive summary for your project. This is your chance to offer stakeholders a wrap-up to the project. Use it to officially close it out.

Again, it’s a high-level overview, but instead of including updates and statuses, you’ll provide a summary of how the overall project went. Here are a few questions to answer in a project summary report:

What were the goals of this project and were they met?

Was the project completed on time and on budget (if applicable)?

What successes should be highlighted?

What challenges did we run into?

What can we learn from this project to help us on future projects?

Keep every stakeholder on track with status reports that write themselves

If you’re looking to over-deliver on your next project, try sending project status updates. They keep you productive, efficient, and accountable, while giving everyone else a quick (and engaging) look into what’s been happening. 

Use the resources we’ve provided to create reports that give just enough information without diving into too much detail. Find a project management solution like Asana that has features designed specifically to help with status reports. You’ll save time and be as organized as possible.

Related resources

Smooth product launches are simpler than you think

What is stakeholder analysis and why is it important?

How Asana uses work management to optimize resource planning

Understanding dependencies in project management

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What the New Overtime Rule Means for Workers

One of the basic principles of the American workplace is that a hard day’s work deserves a fair day’s pay. Simply put, every worker’s time has value. A cornerstone of that promise is the  Fair Labor Standards Act ’s (FLSA) requirement that when most workers work more than 40 hours in a week, they get paid more. The  Department of Labor ’s new overtime regulation is restoring and extending this promise for millions more lower-paid salaried workers in the U.S.

Overtime protections have been a critical part of the FLSA since 1938 and were established to protect workers from exploitation and to benefit workers, their families and our communities. Strong overtime protections help build America’s middle class and ensure that workers are not overworked and underpaid.

Some workers are specifically exempt from the FLSA’s minimum wage and overtime protections, including bona fide executive, administrative or professional employees. This exemption, typically referred to as the “EAP” exemption, applies when: 

1. An employee is paid a salary,  

2. The salary is not less than a minimum salary threshold amount, and 

3. The employee primarily performs executive, administrative or professional duties.

While the department increased the minimum salary required for the EAP exemption from overtime pay every 5 to 9 years between 1938 and 1975, long periods between increases to the salary requirement after 1975 have caused an erosion of the real value of the salary threshold, lessening its effectiveness in helping to identify exempt EAP employees.

The department’s new overtime rule was developed based on almost 30 listening sessions across the country and the final rule was issued after reviewing over 33,000 written comments. We heard from a wide variety of members of the public who shared valuable insights to help us develop this Administration’s overtime rule, including from workers who told us: “I would love the opportunity to...be compensated for time worked beyond 40 hours, or alternately be given a raise,” and “I make around $40,000 a year and most week[s] work well over 40 hours (likely in the 45-50 range). This rule change would benefit me greatly and ensure that my time is paid for!” and “Please, I would love to be paid for the extra hours I work!”

The department’s final rule, which will go into effect on July 1, 2024, will increase the standard salary level that helps define and delimit which salaried workers are entitled to overtime pay protections under the FLSA. 

Starting July 1, most salaried workers who earn less than $844 per week will become eligible for overtime pay under the final rule. And on Jan. 1, 2025, most salaried workers who make less than $1,128 per week will become eligible for overtime pay. As these changes occur, job duties will continue to determine overtime exemption status for most salaried employees.

The rule will also increase the total annual compensation requirement for highly compensated employees (who are not entitled to overtime pay under the FLSA if certain requirements are met) from $107,432 per year to $132,964 per year on July 1, 2024, and then set it equal to $151,164 per year on Jan. 1, 2025.

Starting July 1, 2027, these earnings thresholds will be updated every three years so they keep pace with changes in worker salaries, ensuring that employers can adapt more easily because they’ll know when salary updates will happen and how they’ll be calculated.

The final rule will restore and extend the right to overtime pay to many salaried workers, including workers who historically were entitled to overtime pay under the FLSA because of their lower pay or the type of work they performed. 

We urge workers and employers to visit  our website to learn more about the final rule.

Jessica Looman is the administrator for the U.S. Department of Labor’s Wage and Hour Division. Follow the Wage and Hour Division on Twitter at  @WHD_DOL  and  LinkedIn .  Editor's note: This blog was edited to correct a typo (changing "administrator" to "administrative.")

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• Fair Labor Standards Act
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RECOMMENDED READS

• 5 Steps to Getting Started with Llama 2
• The Llama Ecosystem: Past, Present, and Future
• Introducing Code Llama, a state-of-the-art large language model for coding
• Meta and Microsoft Introduce the Next Generation of Llama
• Today, we’re introducing Meta Llama 3, the next generation of our state-of-the-art open source large language model.
• Llama 3 models will soon be available on AWS, Databricks, Google Cloud, Hugging Face, Kaggle, IBM WatsonX, Microsoft Azure, NVIDIA NIM, and Snowflake, and with support from hardware platforms offered by AMD, AWS, Dell, Intel, NVIDIA, and Qualcomm.
• We’re dedicated to developing Llama 3 in a responsible way, and we’re offering various resources to help others use it responsibly as well. This includes introducing new trust and safety tools with Llama Guard 2, Code Shield, and CyberSec Eval 2.
• In the coming months, we expect to introduce new capabilities, longer context windows, additional model sizes, and enhanced performance, and we’ll share the Llama 3 research paper.
• Meta AI, built with Llama 3 technology, is now one of the world’s leading AI assistants that can boost your intelligence and lighten your load—helping you learn, get things done, create content, and connect to make the most out of every moment. You can try Meta AI here .

Today, we’re excited to share the first two models of the next generation of Llama, Meta Llama 3, available for broad use. This release features pretrained and instruction-fine-tuned language models with 8B and 70B parameters that can support a broad range of use cases. This next generation of Llama demonstrates state-of-the-art performance on a wide range of industry benchmarks and offers new capabilities, including improved reasoning. We believe these are the best open source models of their class, period. In support of our longstanding open approach, we’re putting Llama 3 in the hands of the community. We want to kickstart the next wave of innovation in AI across the stack—from applications to developer tools to evals to inference optimizations and more. We can’t wait to see what you build and look forward to your feedback.

Our goals for Llama 3

With Llama 3, we set out to build the best open models that are on par with the best proprietary models available today. We wanted to address developer feedback to increase the overall helpfulness of Llama 3 and are doing so while continuing to play a leading role on responsible use and deployment of LLMs. We are embracing the open source ethos of releasing early and often to enable the community to get access to these models while they are still in development. The text-based models we are releasing today are the first in the Llama 3 collection of models. Our goal in the near future is to make Llama 3 multilingual and multimodal, have longer context, and continue to improve overall performance across core LLM capabilities such as reasoning and coding.

State-of-the-art performance

Our new 8B and 70B parameter Llama 3 models are a major leap over Llama 2 and establish a new state-of-the-art for LLM models at those scales. Thanks to improvements in pretraining and post-training, our pretrained and instruction-fine-tuned models are the best models existing today at the 8B and 70B parameter scale. Improvements in our post-training procedures substantially reduced false refusal rates, improved alignment, and increased diversity in model responses. We also saw greatly improved capabilities like reasoning, code generation, and instruction following making Llama 3 more steerable.

*Please see evaluation details for setting and parameters with which these evaluations are calculated.

In the development of Llama 3, we looked at model performance on standard benchmarks and also sought to optimize for performance for real-world scenarios. To this end, we developed a new high-quality human evaluation set. This evaluation set contains 1,800 prompts that cover 12 key use cases: asking for advice, brainstorming, classification, closed question answering, coding, creative writing, extraction, inhabiting a character/persona, open question answering, reasoning, rewriting, and summarization. To prevent accidental overfitting of our models on this evaluation set, even our own modeling teams do not have access to it. The chart below shows aggregated results of our human evaluations across of these categories and prompts against Claude Sonnet, Mistral Medium, and GPT-3.5.

Preference rankings by human annotators based on this evaluation set highlight the strong performance of our 70B instruction-following model compared to competing models of comparable size in real-world scenarios.

Our pretrained model also establishes a new state-of-the-art for LLM models at those scales.

To develop a great language model, we believe it’s important to innovate, scale, and optimize for simplicity. We adopted this design philosophy throughout the Llama 3 project with a focus on four key ingredients: the model architecture, the pretraining data, scaling up pretraining, and instruction fine-tuning.

Model architecture

In line with our design philosophy, we opted for a relatively standard decoder-only transformer architecture in Llama 3. Compared to Llama 2, we made several key improvements. Llama 3 uses a tokenizer with a vocabulary of 128K tokens that encodes language much more efficiently, which leads to substantially improved model performance. To improve the inference efficiency of Llama 3 models, we’ve adopted grouped query attention (GQA) across both the 8B and 70B sizes. We trained the models on sequences of 8,192 tokens, using a mask to ensure self-attention does not cross document boundaries.

Training data

To train the best language model, the curation of a large, high-quality training dataset is paramount. In line with our design principles, we invested heavily in pretraining data. Llama 3 is pretrained on over 15T tokens that were all collected from publicly available sources. Our training dataset is seven times larger than that used for Llama 2, and it includes four times more code. To prepare for upcoming multilingual use cases, over 5% of the Llama 3 pretraining dataset consists of high-quality non-English data that covers over 30 languages. However, we do not expect the same level of performance in these languages as in English.

To ensure Llama 3 is trained on data of the highest quality, we developed a series of data-filtering pipelines. These pipelines include using heuristic filters, NSFW filters, semantic deduplication approaches, and text classifiers to predict data quality. We found that previous generations of Llama are surprisingly good at identifying high-quality data, hence we used Llama 2 to generate the training data for the text-quality classifiers that are powering Llama 3.

We also performed extensive experiments to evaluate the best ways of mixing data from different sources in our final pretraining dataset. These experiments enabled us to select a data mix that ensures that Llama 3 performs well across use cases including trivia questions, STEM, coding, historical knowledge, etc.

Scaling up pretraining

To effectively leverage our pretraining data in Llama 3 models, we put substantial effort into scaling up pretraining. Specifically, we have developed a series of detailed scaling laws for downstream benchmark evaluations. These scaling laws enable us to select an optimal data mix and to make informed decisions on how to best use our training compute. Importantly, scaling laws allow us to predict the performance of our largest models on key tasks (for example, code generation as evaluated on the HumanEval benchmark—see above) before we actually train the models. This helps us ensure strong performance of our final models across a variety of use cases and capabilities.

We made several new observations on scaling behavior during the development of Llama 3. For example, while the Chinchilla-optimal amount of training compute for an 8B parameter model corresponds to ~200B tokens, we found that model performance continues to improve even after the model is trained on two orders of magnitude more data. Both our 8B and 70B parameter models continued to improve log-linearly after we trained them on up to 15T tokens. Larger models can match the performance of these smaller models with less training compute, but smaller models are generally preferred because they are much more efficient during inference.

To train our largest Llama 3 models, we combined three types of parallelization: data parallelization, model parallelization, and pipeline parallelization. Our most efficient implementation achieves a compute utilization of over 400 TFLOPS per GPU when trained on 16K GPUs simultaneously. We performed training runs on two custom-built 24K GPU clusters . To maximize GPU uptime, we developed an advanced new training stack that automates error detection, handling, and maintenance. We also greatly improved our hardware reliability and detection mechanisms for silent data corruption, and we developed new scalable storage systems that reduce overheads of checkpointing and rollback. Those improvements resulted in an overall effective training time of more than 95%. Combined, these improvements increased the efficiency of Llama 3 training by ~three times compared to Llama 2.

Instruction fine-tuning

To fully unlock the potential of our pretrained models in chat use cases, we innovated on our approach to instruction-tuning as well. Our approach to post-training is a combination of supervised fine-tuning (SFT), rejection sampling, proximal policy optimization (PPO), and direct preference optimization (DPO). The quality of the prompts that are used in SFT and the preference rankings that are used in PPO and DPO has an outsized influence on the performance of aligned models. Some of our biggest improvements in model quality came from carefully curating this data and performing multiple rounds of quality assurance on annotations provided by human annotators.

Learning from preference rankings via PPO and DPO also greatly improved the performance of Llama 3 on reasoning and coding tasks. We found that if you ask a model a reasoning question that it struggles to answer, the model will sometimes produce the right reasoning trace: The model knows how to produce the right answer, but it does not know how to select it. Training on preference rankings enables the model to learn how to select it.

Building with Llama 3

Our vision is to enable developers to customize Llama 3 to support relevant use cases and to make it easier to adopt best practices and improve the open ecosystem. With this release, we’re providing new trust and safety tools including updated components with both Llama Guard 2 and Cybersec Eval 2, and the introduction of Code Shield—an inference time guardrail for filtering insecure code produced by LLMs.

We’ve also co-developed Llama 3 with torchtune , the new PyTorch-native library for easily authoring, fine-tuning, and experimenting with LLMs. torchtune provides memory efficient and hackable training recipes written entirely in PyTorch. The library is integrated with popular platforms such as Hugging Face, Weights & Biases, and EleutherAI and even supports Executorch for enabling efficient inference to be run on a wide variety of mobile and edge devices. For everything from prompt engineering to using Llama 3 with LangChain we have a comprehensive getting started guide and takes you from downloading Llama 3 all the way to deployment at scale within your generative AI application.

A system-level approach to responsibility

We have designed Llama 3 models to be maximally helpful while ensuring an industry leading approach to responsibly deploying them. To achieve this, we have adopted a new, system-level approach to the responsible development and deployment of Llama. We envision Llama models as part of a broader system that puts the developer in the driver’s seat. Llama models will serve as a foundational piece of a system that developers design with their unique end goals in mind.

Instruction fine-tuning also plays a major role in ensuring the safety of our models. Our instruction-fine-tuned models have been red-teamed (tested) for safety through internal and external efforts. ​​Our red teaming approach leverages human experts and automation methods to generate adversarial prompts that try to elicit problematic responses. For instance, we apply comprehensive testing to assess risks of misuse related to Chemical, Biological, Cyber Security, and other risk areas. All of these efforts are iterative and used to inform safety fine-tuning of the models being released. You can read more about our efforts in the model card .

Llama Guard models are meant to be a foundation for prompt and response safety and can easily be fine-tuned to create a new taxonomy depending on application needs. As a starting point, the new Llama Guard 2 uses the recently announced MLCommons taxonomy, in an effort to support the emergence of industry standards in this important area. Additionally, CyberSecEval 2 expands on its predecessor by adding measures of an LLM’s propensity to allow for abuse of its code interpreter, offensive cybersecurity capabilities, and susceptibility to prompt injection attacks (learn more in our technical paper ). Finally, we’re introducing Code Shield which adds support for inference-time filtering of insecure code produced by LLMs. This offers mitigation of risks around insecure code suggestions, code interpreter abuse prevention, and secure command execution.

With the speed at which the generative AI space is moving, we believe an open approach is an important way to bring the ecosystem together and mitigate these potential harms. As part of that, we’re updating our Responsible Use Guide (RUG) that provides a comprehensive guide to responsible development with LLMs. As we outlined in the RUG, we recommend that all inputs and outputs be checked and filtered in accordance with content guidelines appropriate to the application. Additionally, many cloud service providers offer content moderation APIs and other tools for responsible deployment, and we encourage developers to also consider using these options.

Deploying Llama 3 at scale

Llama 3 will soon be available on all major platforms including cloud providers, model API providers, and much more. Llama 3 will be everywhere .

Our benchmarks show the tokenizer offers improved token efficiency, yielding up to 15% fewer tokens compared to Llama 2. Also, Group Query Attention (GQA) now has been added to Llama 3 8B as well. As a result, we observed that despite the model having 1B more parameters compared to Llama 2 7B, the improved tokenizer efficiency and GQA contribute to maintaining the inference efficiency on par with Llama 2 7B.

For examples of how to leverage all of these capabilities, check out Llama Recipes which contains all of our open source code that can be leveraged for everything from fine-tuning to deployment to model evaluation.

What’s next for Llama 3?

The Llama 3 8B and 70B models mark the beginning of what we plan to release for Llama 3. And there’s a lot more to come.

Our largest models are over 400B parameters and, while these models are still training, our team is excited about how they’re trending. Over the coming months, we’ll release multiple models with new capabilities including multimodality, the ability to converse in multiple languages, a much longer context window, and stronger overall capabilities. We will also publish a detailed research paper once we are done training Llama 3.

To give you a sneak preview for where these models are today as they continue training, we thought we could share some snapshots of how our largest LLM model is trending. Please note that this data is based on an early checkpoint of Llama 3 that is still training and these capabilities are not supported as part of the models released today.

We’re committed to the continued growth and development of an open AI ecosystem for releasing our models responsibly. We have long believed that openness leads to better, safer products, faster innovation, and a healthier overall market. This is good for Meta, and it is good for society. We’re taking a community-first approach with Llama 3, and starting today, these models are available on the leading cloud, hosting, and hardware platforms with many more to come.

Try Meta Llama 3 today

We’ve integrated our latest models into Meta AI, which we believe is the world’s leading AI assistant. It’s now built with Llama 3 technology and it’s available in more countries across our apps.

You can use Meta AI on Facebook, Instagram, WhatsApp, Messenger, and the web to get things done, learn, create, and connect with the things that matter to you. You can read more about the Meta AI experience here .

Visit the Llama 3 website to download the models and reference the Getting Started Guide for the latest list of all available platforms.

You’ll also soon be able to test multimodal Meta AI on our Ray-Ban Meta smart glasses.

As always, we look forward to seeing all the amazing products and experiences you will build with Meta Llama 3.

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